AGM Monday 23 September 2013 - Littleover Community School

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• In March the PSA had asked for permission to serve refreshments at the Y7 parents evening, however the school advised that we couldn’t do this (or other similar events) due to health and safety issues. • 10th May : Pamper evening – this was a huge success and the pinnacle of our year, raising over £1,000. A repeat event is already planned for May 2014, for the evening before Leavers Day (instead of the Friday before) following feedback after the event. • July 2013: at the Interact Festival and Music Festival the PSA served wine and refreshments and did a 50:50 draw. The Interact Festival was a one-off event for the Drama department to showcase their talent (this would normally be part of the Summer Fair). • A Summer Fair was not held in 2013 due to the building works for the new Sixth Form. 3. Treasurer’s report The Treasurer distributed the draft accounts for the year ended 31 August 2013. The PSA made nearly £4,500 in the year after donations of £1,100, which was a healthy profit. One of the main sources of income was the ‘wear what you want’ day which raised over £1,300 from no effort. The date of that was September, meaning that we gained the benefit of income from Y11 and 6 th form pupils who wouldn’t have been there when we’ve held the equivalent date in July in previous years. The other two key fundraisers were the Summer Fair and Pamper evenings, mentioned in the Chair’s report. It was noted that the main aim of the fundraising is to provide a new minibus (or part of) for the school. This will take a number of years at the current rate of fundraising, therefore it is important that we maximise fundraising efforts. The accounts will be finalised and audited soon and final accounts distributed at the next meeting. Action Tryna and Fiona 4. Election of officers Tryna stood down as Treasurer and offered herself for election to the vacant post of Chair. Fiona seconded the nomination and there were no other nominations; Tryna was elected. Sarah Herbert offered herself for election to the newly vacant post of Treasurer and Tryna seconded the nomination. There were no other nominations and Sarah was elected. Fiona Galley offered herself for re-election as Secretary. Iain seconded the nomination; there were no other nominations and Fiona was elected. The new officers are: Chair – Tryna Doxey Treasurer – Sarah Herbert Secretary – Fiona Galley
Fiona offered to assist the Treasurer with the accounting side of the role if required. Tryna noted that it would be helpful to have a nominated person in charge of stock, in order to organise stock counts after events and enable us to be a little more pro-active with our stock. At the next meeting volunteers will be requested for this post. In addition, volunteers will be requested to lead a green fingered group to help with the maintenance of the flower tubs in front of the school. The tubs were set up by Littleover in Bloom, but are only sporadically maintained by them. The general assumption by the public is that the tubs are owned by the school and it doesn’t reflect well on the school if they are poorly maintained. The PSA would like to take charge of the maintenance, working with Littleover in Bloom where possible, as an alternative way of helping the school. Iain and Lauren volunteered to join a ‘gardening working party’ and volunteers will be requested to lead it at the next meeting. 5. Donations No donations have been specifically requested by the school at this time. The PSA usually makes annual donations for minibus maintenance and the Sunrise Club and these were discussed. It was agreed to make a donation of £500 for minibus maintenance as in previous years – Action Sarah. It was agreed to make a donation of £300 to the Sunrise Club as in the previous year – Action Sarah Anju suggested that a chart be created to be on show at events in order to show fund-raising progress. Also, we should make it known that we are trying to raise funds for a new minibus as this may encourage more take-up of PSA events if people know where the funds will go. 6. Discussion of scheduled events A calendar was distributed, showing the PSA events already scheduled and each event was discussed briefly: • The LCS Open evening is on 8 October and it had been mooted that the PSA attend, however the meeting agreed that it would not be appropriate as the evening is for parents and pupils at the pre-application stage and the presence of a PSA is not generally a deciding factor. As with other parents’ evenings, the PSA will not serve refreshments for health and safety reasons. • The Y7 disco on 23 October is in need of a DJ. Lauren will ask school staff if there is anyone who could undertake the task. Alison will ask the person who recently ran a Griffe Field disco. Action – Lauren and Alison to enquire
Page 1: AGM Monday 23 September 2013 Presen
Page 5: • The PSA quiz night is scheduled

AGM Monday 23 September 2013 - Littleover Community School

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