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Student Unions & Activities application - Student Services Fees

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<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />

January 28, 2013<br />

Request for FY14-FY15 Academic Years<br />

“We acknowledge that the <strong>Fees</strong> Committee does not award actual dollars, but rather a penny fee<br />

that earns dollars based upon student enrollment levels. Any differences between anticipated and<br />

actual income resulting from changes in enrollment are the responsibility of the administrative<br />

unit, not of the <strong>Fees</strong> Committee.”<br />

__________________________________<br />

Maggie Towle, Director<br />

______________________________<br />

Lori Smith, Assistant Director


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

SECTION I: NARRATIVE 4<br />

New Improved 4<br />

Background History 6<br />

Mission Values 7<br />

Stay Play 8<br />

Events <strong>Activities</strong> 10<br />

Create Connect 11<br />

Fast Friendly (services) 12<br />

Food Drink 13<br />

Lounge Study 14<br />

Need Within the University Community 15<br />

Benefit to <strong>Student</strong>s 15<br />

<strong>Student</strong> Involvement 17<br />

Leadership Involvement 17<br />

SECTION II: ORGANIZATIONAL CHARTS 18<br />

SECTION III: UNIT PERFORMANCE REPORT 21<br />

SECTION IV: FISCAL PAGE 23<br />

SECTION V: RESERVE ACCOUNTS 24<br />

SECTION VI: FINANCIAL FOOTNOTES 25<br />

SECTION VII: FEES REQUEST 30<br />

SECTION VIII: DESCRIPTION OF IMPACT AT A 10 PERCENT REDUCTION 32<br />

APPENDIX – MULTI-MEDIA LINKS 33<br />

APPENDIX – FY14 CAPITAL ASSET MAINTENANCE LIST 34<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section I: Narrative<br />

New<br />

Improved<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> (SUA) uses the ampersand in its name to creatively generate awareness for<br />

all of the events and services it offers to the campus community. There are about 35 ampersand pairs that<br />

describe each of our individual components including student events, student groups, retail operations,<br />

meeting and event space, leadership opportunities and more. The ampersand pairs convey our values and<br />

core mission, what we want to be known for, what we offer and what we do. Some examples include:<br />

Stay & Play<br />

Rock & Roll<br />

Lounge & Study<br />

SUA strives to provide excellence in its programs, services and facilities for University of Minnesota (U<br />

of M) students. Recent surveys of U of M students have shown a high level of involvement in student<br />

groups and activities. <strong>Student</strong>s have also reported high ratings of satisfaction with Coffman Memorial<br />

Union (CMU), the St. Paul <strong>Student</strong> Center (SPSC), and the West Bank Skyway.<br />

The <strong>Student</strong> Development Program for SUA‟s student employees is in its eighth year. The program is<br />

based on the <strong>Student</strong> Development Outcomes and continues to have a positive impact on students‟<br />

personal lives, academic performance and career development. Nearly all student employees would<br />

recommend working at SUA to others, which demonstrates the value they have found in such a<br />

developmentally focused environment.<br />

SUA staff have also been recognized for their excellence having received the University‟s Outstanding<br />

Unit Award for Professional &Administrative staff in 2012.<br />

An external review conducted in Spring 2012 stated that SUA “does many things extremely well and is<br />

respected across campus by the entire University community.” The external review identified some areas<br />

for focus, such as improving how we tell the student story and experience, which is seen as very positive<br />

but not well known. Additional areas to focus on include continuing to provide leadership in dealing with<br />

student organization office space and services and ensuring inclusion, diversity and accessibility; doing<br />

more outreach on the St. Paul campus for SPSC services; and exploring facilities and financial<br />

development.<br />

Overall, the external review overall gave very positive comments for SUA and stated the following in the<br />

Executive Summary:<br />

“Descriptors like „can-do‟ and „go-to‟ were used to describe the leadership and the staff of the<br />

organization. The level of transparency and trust ascribed to SUA by students is admirable and not<br />

always achieved by similar organizations at other campuses. No task seems out of the realm of possibility<br />

and staff members have great pride in their work. There is a desire on everyone‟s part to do whatever is<br />

necessary to improve. Change is welcomed and innovation and self-examination are valued. Efficiency<br />

and continuous improvement are a part of the organization‟s regular routine.” 1<br />

1 <strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong>, University of Minnesota, CAS External Team Review Report, May 2012<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

The fee request for the next biennium includes a status quo request for the operating fee plus standard<br />

inflationary increase, an increase in our capital asset maintenance account to address facility repair and<br />

replacement issues, and status quo for the bond debt service.<br />

Since the last fees request, we have completed the following major facility projects:<br />

Tuckpointing of Coffman Memorial Union<br />

Replaced roof on West Bank Skyway<br />

Covered St. Paul <strong>Student</strong> Center loading dock to remediate a water infiltration problem in the<br />

electrical vault<br />

Status of Current Projects<br />

Second Floor Planning: This project will improve student group office space and resources,<br />

continue our commitment to cultural groups and provide mixed-use space for all registered<br />

student groups. Construction is expected to occur in the summer of 2013. The Second Floor<br />

Advisory Committee (SFAC) is in its second year of meeting weekly to provide direction and<br />

recommendations to the Board of Governors on the project. SFAC is made up of representatives<br />

from the cultural centers, student government, commuters and groups without assigned office<br />

space. We are not requesting additional funds for the completion of this project.<br />

Goldy‟s Refresh: We are updating the food equipment and menu, gaming concepts, audio-visual<br />

and furniture at Goldy‟s Gameroom in Coffman. We anticipate completion of this project during<br />

the current academic year.<br />

St. Paul <strong>Student</strong> Center: This is an aging facility and has been proposed for eventual replacement<br />

or renovation. Recent SSFCs have been interested in and supportive of developing a plan to<br />

maintain and improve facilities, services and programs at the St. Paul <strong>Student</strong> Center. There is a<br />

desire to limit the increase in student service fees for this eventual project.<br />

We also continuously work to maintain and improve our sustainability program, provide various<br />

technological enhancements (e.g. wireless improvements, mobile websites, building directories,<br />

signage, and meeting rooms), and increase the amount and use of art throughout the building.<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Background<br />

History<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> department offers opportunities for students and the campus community to<br />

connect to convenient services, entertainment, dining options, meeting and event spaces, involvement<br />

opportunities and more - all in three convenient campus locations of Coffman Memorial Union (CMU),<br />

the St. Paul <strong>Student</strong> Center (SPSC) and the West Bank Skyway.<br />

The role of a college union focuses on three outcomes:<br />

Create a campus community<br />

Connect the curricular and co-curricular aspects of the student experience<br />

Provide a center for student development and leadership<br />

The union complements the academic experience through an extensive variety of cultural, educational,<br />

social and recreational programs that provide the opportunity to balance course work and free time as<br />

cooperative factors in education.<br />

Coffman Memorial Union<br />

Inspired by President Lotus Delta Coffman's statement in 1935 that, "someday, the University of<br />

Minnesota will have a <strong>Student</strong> Union as the center of its social life," construction of a student union began<br />

in 1939 and Coffman Memorial Union opened its doors for the first time on October 4, 1940. Coffman<br />

Memorial Union featured a main ballroom accommodating up to 1,200 dancers, a game room with<br />

bowling alley, cards and chess, a billiards room and men's and women's lounges. Coffman Union<br />

underwent its first renovation in the 1970s to overhaul the main entrance and lounge spaces, and was<br />

renovated again between 1999 and 2003 to accommodate the growing University community and the<br />

changing needs of its students.<br />

St. Paul <strong>Student</strong> Center<br />

The "<strong>Student</strong> Union Idea" on the St. Paul Campus began in 1930 when male students of the Farm Campus<br />

(later renamed the St. Paul Campus) were granted space in the Old Dairy Hall. In 1934, the "Farm<br />

Union," as it was called, opened to women and housed a game room, lounge and snack bar. Soon, the<br />

“Farm Union” could no longer accommodate the growing needs of the St. Paul campus and discussions of<br />

planning a new union began in 1947. Construction started in 1958 and by December of 1959 a few<br />

sections of the union were completed and occupied. The St. Paul <strong>Student</strong> Center fully opened its doors in<br />

1960 and underwent a major renovation from 1978 to 1980 to double its space.<br />

West Bank Skyway<br />

In 1960, Coffman Union's programs and services became so popular that momentum grew on the West<br />

Bank for an additional gathering place for students. In 1976, a $1.8 million proposal was brought before<br />

the University administration to create a West Bank Skyway to create an enclosed walkway between<br />

Blegen Hall and the West Bank Auditorium Classroom Building, now Willey Hall. The project was<br />

approved and construction on the West Bank Skyway was completed in 1980. In early spring of 2005, the<br />

West Bank Skyway closed for renovations and reopened August 15 of that same year with new floors,<br />

fresh paint, better lighting and an open atmosphere.<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Mission<br />

Values<br />

Mission<br />

As a unit of <strong>Student</strong> Affairs, <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> serves students and the campus community by<br />

providing facilities, programs, services, leadership, and involvement opportunities that enhance the social,<br />

educational, recreational and cultural environment of the University of Minnesota.<br />

Value Statements<br />

Service<br />

Accountability<br />

Diversity<br />

We are committed to providing the campus community and our guests<br />

with exceptional services, programs, facilities and resources.<br />

We operate in a (fiscally) responsible manner, using our resources<br />

efficiently and effectively.<br />

We promote a welcoming environment centered around civility, respect,<br />

community and the open exchange of ideas.<br />

<strong>Student</strong> Development We encourage students to participate in activities, governance,<br />

employment and volunteer opportunities that develop into leadership and<br />

management experiences.<br />

Community<br />

Adaptability<br />

We build relationships among members of the University community by<br />

providing common facilities and collaborative programs throughout<br />

campus.<br />

We anticipate and respond to the changing needs of the University and<br />

community with flexibility, creativity and understanding.<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Stay<br />

Play<br />

Coming for an event, a movie, or a concert? Staying for a lecture, a banquet or a student group event?<br />

Playing billiards? Going bowling? There are a lot of benefits to coming to the student unions. One<br />

benefit is that SUA creates positive associations and connectedness between students and the University<br />

experience via entertainment, event participation or student group opportunities. SUA also creates<br />

community by having a physical location including services, lounge space, and entertainment options<br />

where students can gather.<br />

SUA operates three facilities (Coffman Memorial Union, St. Paul <strong>Student</strong> Center, and West Bank<br />

Skyway) totaling more than 436,043 gross square feet. That‟s the size of 7 ½ football fields! These<br />

combined facilities represent the third- largest student union in the Big Ten.<br />

Facility<br />

Average number of<br />

days open per year<br />

Coffman Union 339<br />

St. Paul <strong>Student</strong> Center 329<br />

West Bank Skyway 250<br />

Hours of Operation<br />

Day of Week Coffman Union St. Paul <strong>Student</strong> Center West Bank Skyway<br />

Sunday noon – 11 pm noon – 11 pm closed<br />

Monday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />

Tuesday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />

Wednesday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />

Thursday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />

Friday 7 am – 2 am 7 am – midnight 7:30 am – 5:30 pm<br />

Saturday 8 am – 2 am 8 am – midnight closed<br />

<br />

<br />

<br />

<br />

Host events: SUA facilitates the event coordination process for more than 9,000 events annually<br />

in Coffman Memorial Union, St. Paul <strong>Student</strong> Center, and campus outdoor spaces. Our customers<br />

include registered student groups, University departments, and outside guests who may use any of<br />

our 14 conference rooms, 13 event spaces, 11 contact tables, 7 display cases, 2 plazas and<br />

multiple resources including audio-visual services. <strong>Student</strong> groups receive reservation priority<br />

through our master calendar process which allows groups to request space for meetings, special<br />

events or resources before anyone else on campus. In addition, student groups receive free or<br />

reduced rates on all reservations made in our facilities. From large-scale cultural celebrations to<br />

weekly meetings, student groups are the largest of our client groups, hosting more than 6,000<br />

events each year!<br />

Clean and well-maintained spaces: SUA provides custodial and maintenance services to all<br />

areas within the student union buildings. Since the student union facilities are not state supported<br />

buildings, SUA is responsible for all custodial and maintenance costs. In addition, SUA is<br />

responsible for paying all utility costs associated with operating the facilities.<br />

Calendar of events: Although no two weeks are exactly alike, the one thing that can be counted<br />

on is a high volume of events and activities that occur within SUA facilities. Take a look at the<br />

advertisement in the appendix for an event sampling. There is always something happening.<br />

Leased spaces: SUA leases space to many University partners to provide services to students,<br />

faculty, staff, and the University community. These partners include:<br />

o ATMs for TCF Bank, US Bank, and Wells Fargo<br />

o Campus Club<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

o<br />

Computer Lab<br />

Hennepin County Taxpayer <strong>Services</strong><br />

Multicultural Center for Academic Excellence<br />

OIT Tech Stop<br />

One Stop <strong>Student</strong> <strong>Services</strong><br />

Orientation and First-Year Programs<br />

Printing <strong>Services</strong><br />

<strong>Student</strong> Group Office Spaces<br />

TCF Bank<br />

UMPD Security Monitors<br />

U Card Office<br />

University Bookstore<br />

University Dining <strong>Services</strong><br />

University <strong>Student</strong> Legal <strong>Services</strong><br />

US Bank<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Events<br />

<strong>Activities</strong><br />

The 2012 <strong>Student</strong> Experience at the Research University (SERU) survey of 9,000 University of<br />

Minnesota students indicated that more than 78 percent of University of Minnesota students attend<br />

movies, concerts, sports or other entertainment events every week. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> has many<br />

involvement opportunities where students are given the chance to book, promote, and execute events for<br />

fellow U of M students and the campus community that enhance the social, educational, cultural and<br />

recreational environment of the University. Whether students participate in Homecoming or Spring Jam,<br />

check out an art exhibition, or attend an event held within our facilities, they benefit from the events &<br />

activities that SUA provides.<br />

Major Campus Events & <strong>Activities</strong>: planned by students, for students through the SUA<br />

Program Board. The Program Board plans major campus events like Homecoming and Spring<br />

Jam that bring together the campus community each year and add to a sense of school pride and<br />

enrich the community among students. The Program Board also regularly plans around 350<br />

events each year including films, concerts, and festivals for the University of Minnesota campus<br />

community, with an annual attendance of nearly 150,000. <strong>Student</strong>s have enjoyed past events<br />

such as:<br />

Comedians: Sarah Silverman, Aries Spears, Hal Sparks and Maria Bamford<br />

Lectures: Myth Busters, Jeff Corwin and Common<br />

Concerts: Ok Go, B.o.B, and The Head and the Heart<br />

Art Galleries: The Coffman and Larson (SPSC) Art Galleries showcase the exceptional work of<br />

University students, staff, faculty, alumni and community artists. Exhibits are curated, designed,<br />

and installed by students on the Visual Arts Committee of the Program Board.<br />

Game Rooms: The Gopher Spot in St. Paul and Goldy‟s Gameroom in Coffman offer bowling<br />

alleys, full-sized pool tables, video games, lounge space and meal and snack options. <strong>Student</strong><br />

staff in both venues offer a variety of programs from trivia nights to bowling competitions to<br />

enrich the student experience.<br />

Whole Music Club: <strong>Student</strong> run since its inception in the 1960s, the Whole Music Club has<br />

contributed to the cultivation of a huge and diverse music community in the Twin Cities. This<br />

historic entertainment venue in the basement of Coffman Union is renowned for offering shows<br />

by up-and-coming performers at affordable prices. Last year, students enjoyed concerts with<br />

Sims, Astronautalis, Shabazz Palaces, Caroline Smith and Good Night Sleeps, and many student<br />

bands that participated in Music Madness.<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Create<br />

Connect<br />

Studies have shown that student engagement and co-curricular involvement leads to higher levels of<br />

satisfaction and enjoyment with the college experience. 2 Nearly 75 percent of students get involved in<br />

student groups and leadership events. 3<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> provides opportunities for students to enrich and complement their academic<br />

experience through involvement with diverse student groups, activities and programs through the <strong>Student</strong><br />

<strong>Activities</strong> area. The core functions of <strong>Student</strong> <strong>Activities</strong> are to:<br />

• Manage the relationship between Registered <strong>Student</strong> Groups and the University of Minnesota<br />

• Provide support services for Registered <strong>Student</strong> Groups (resources and education) that allow for their<br />

success<br />

• Provide recognition opportunities and initiatives that award student groups and student leaders for<br />

their contributions to the University community<br />

• Present campus-wide programs and events for University population that enrich the campus<br />

environment and reinforce student life traditions<br />

• Provide leadership and development opportunities for student leaders in student groups and<br />

department initiatives. Examples of recognition opportunities and campus-wide programs include:<br />

Paint the Bridge: One way to showcase your student group is through the annual Paint the<br />

Bridge initiative. <strong>Student</strong> groups and University departments may register to paint a panel on the<br />

Washington Avenue pedestrian bridge to spread the word about a group's available opportunities.<br />

<strong>Activities</strong> Fair: The <strong>Activities</strong> Fairs showcase hundreds of student groups and involvement<br />

opportunities for undergraduate, graduate, and professional students. <strong>Student</strong>s can stop by to find<br />

out how to get involved with a student group that interests you!<br />

Excellence Awards: In honor of Tony Diggs, former Director of the <strong>Student</strong> <strong>Activities</strong> Office,<br />

the Tony Diggs Excellence Awards are intended to recognize student group achievements. The<br />

awards are open to all registered student groups who serve undergraduate, graduate, and<br />

professional students. Awards are given in several categories including outstanding program or<br />

event, outstanding student group (undergraduate and graduate) and rookie of the year.<br />

2 Multi-Institutional Study of Leadership (MSL; 2006).<br />

3 <strong>Student</strong> Interest Survey (SIS:2006).<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Fast Friendly (<strong>Services</strong>)<br />

The retail area of SUA is responsible for managing game rooms, convenience stores, postal stations,<br />

concessions and information desks. While there are several other retail services within the Union, this<br />

chart provides a quick overview of services found within SUA‟s facilities.<br />

Service Description Coffman<br />

Union<br />

St. Paul <strong>Student</strong><br />

Center<br />

West Bank<br />

Skyway<br />

ATMs<br />

Withdraw cash, make a deposit, receive<br />

account balance<br />

Bookstore<br />

Books, course materials, supplies, and<br />

apparel<br />

Banking<br />

Computer Lab or<br />

Wireless Access<br />

Full-service banking<br />

Access to Mac and PC computers for<br />

registered students<br />

TCF Bank<br />

U.S. Bank<br />

Convenience Store *<br />

Event & Conference<br />

<strong>Services</strong>*<br />

Game Room *<br />

Hennepin County<br />

Service Center<br />

Information Desk *<br />

One Stop<br />

Postal Station *<br />

Printing <strong>Services</strong><br />

Tech Stop<br />

Tuition Dropbox<br />

U Card Office<br />

University Dining<br />

<strong>Services</strong><br />

University <strong>Student</strong><br />

Legal <strong>Services</strong><br />

Grab-n-go food and convenience options<br />

More than 20 conference rooms, two<br />

ballrooms, two theaters and many unique<br />

spaces to accommodate<br />

Bowling, billiards, gaming and lounge<br />

space, snack bar<br />

Non-renewal driver‟s license services,,<br />

motor vehicle tabs and registration,<br />

marriage, hunting and fishing licenses<br />

Find bus passes, campus maps, ticket<br />

discounts , and general information<br />

support<br />

Expertise in enrollment, financial aid,<br />

billing and payments<br />

Buy stamps and mail your letters or<br />

packages<br />

Full service b/w and color copying,<br />

digital and full-color printing, and more<br />

Central location to receive face-to-face<br />

technology consultations and support<br />

Convenient locations to drop off<br />

payments<br />

Access to campus services like the<br />

libraries, dining, recreational sports, and<br />

more<br />

Retail dining and vending options<br />

operated by University Dining <strong>Services</strong><br />

Provides legal representation and legal<br />

advice to eligible students on the Twin<br />

Cities campus<br />

Gopher Express Gopher Spot Gopher Express<br />

West<br />

*Denotes operation that is self-operated by <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong>. SUA controls hours of operation, service levels, and product lines. This<br />

allows us to quickly respond to customer feedback, change hours of operation, bring in new products and offer new services in a timely manner.<br />

Customer service is the number one priority and our goal is to strike a balance between low-cost services for students and generating revenue.<br />

12


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Food<br />

Drink<br />

SUA operates convenience stores known as the Gopher Express in CMU, Gopher Spot in the SPSC, and<br />

the Gopher Express West in the West Bank Skyway. These operations have a strong commitment to<br />

responding to students‟ requests, wants and dietary needs. The venues provide convenience items,<br />

snacks, beverages, and healthy alternatives including vegetarian, vegan, and organic foods. The chart<br />

below provides a sampling of the types of products that are offered.<br />

Item Local Organic Gluten-Free Vegan Vegetarian<br />

D’Amico Products<br />

Holy Land Hummus<br />

St. Paul Bagelry<br />

Products<br />

Amy’s Burritos<br />

ABC Cookies<br />

Luna Bars<br />

Olympia Granola<br />

Panini Sandwiches<br />

Glutino Frozen Meals<br />

Our convenience stores offer typical convenience store fare like soda, candy, chips, nuts and prepackaged<br />

sandwiches. But, we also offer items customized to the needs and wants of students and the University<br />

community. We work hard to keep our offerings delicious and our prices reasonable. In fact, you can get<br />

a complete meal for less than $5! These customized items include options that are:<br />

<br />

<br />

<br />

<br />

Culturally diverse<br />

Fair Trade<br />

Gluten-free<br />

Kosher<br />

<br />

<br />

<br />

Local<br />

Made fresh daily<br />

Organic<br />

<br />

<br />

<br />

U of MN grown or<br />

made<br />

Vegan<br />

Vegetarian<br />

All other retail dining options in <strong>Student</strong> Union facilities are operated by University Dining <strong>Services</strong><br />

(UDS). UDS Contract Administration is responsible for overseeing operations and pays SUA rent. UDS<br />

operations include:<br />

Baja Sol Tortilla<br />

Erbert & Gerbert‟s<br />

Papa John‟s<br />

Grill<br />

Bistro<br />

Starbucks Coffee<br />

Chick-Fil-A<br />

Greens To Go<br />

Subway<br />

Cranberry Farms<br />

Jamba Juice<br />

Topios Pizza<br />

Einstein Bros. Bagels Panda Express<br />

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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Lounge<br />

Study<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> has several spaces available for students to use for lounge and study. In a<br />

2009 report regarding study space on the Twin Cities campus, Coffman was the largest provider of study<br />

space on the East Bank; providing more than 43 percent of available study space. Likewise, the St. Paul<br />

<strong>Student</strong> Center provides more than 30 percent of the St. Paul campus study space.<br />

4<br />

4 University of Minnesota 2009 Study Space Advisory Report<br />

14


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Need Within the University Community<br />

More than 50,000 students from all 50 states and approximately 140 nations call the University of<br />

Minnesota-Twin Cities campus home. Currently 83 percent of all new freshmen live on campus, while<br />

about 21 percent of undergraduate students live on or near campus. Seventy-nine percent of<br />

undergraduate students live off campus or commute. Building a sense of community at a large<br />

metropolitan university is very important and challenging.<br />

With more than five million visitors to the student union facilities expected this year, SUA supports the<br />

University‟s priorities including: complementing the academic mission and student development through<br />

engagement and leadership activities; and enhancing the student experience to support student<br />

recruitment, retention and graduation.<br />

SUA‟s facilities and services provide an array of offerings and services that are unique on the University<br />

of Minnesota campus. No other facilities exist on campus to welcome all of the University community for<br />

such a wide variety of purposes. Guests can attend or host meetings, attend free and low-cost events, grab<br />

a bite to eat, buy books and apparel, repair their computer, get their U Card, check out student groups and<br />

much more.<br />

The 2011 <strong>Student</strong> Interest Survey found that the percentage of undergraduates involved in student groups<br />

and activities was 70 percent in 2011 compared to 54 percent in 2001. 5 Nearly all Twin Cities campus<br />

undergraduates (99.5 percent) visited CMU during the past 12 months. Two-thirds of all undergraduates<br />

and more than 25 percent of all graduate and professional students visit Coffman at least several times a<br />

month. 11.3 percent of all students, graduate and undergraduate, visited the St. Paul <strong>Student</strong> Center as<br />

least several times or more per month. While a much smaller percentage, 11.3 percent means more than<br />

5,900 students are regular users of the <strong>Student</strong> Center. It is estimated that 5,250 students are based<br />

primarily on the St. Paul campus.<br />

Benefit to <strong>Student</strong>s<br />

The 2011 <strong>Student</strong> Interest Survey indicates a high level of overall satisfaction overall with SUA<br />

programs, services and facilities. Eighty-six percent of all respondents were satisfied or very satisfied<br />

with Coffman while 77 percent were satisfied or very satisfied with the St. Paul <strong>Student</strong> Center. While the<br />

high percentage of use and satisfaction is indicative of demand and quality of SUA‟s facilities and<br />

programs, students and the University community benefit from SUA services in a variety of ways.<br />

Although students can pass through the <strong>Unions</strong> to use the restrooms, grab a cup of coffee, or lounge and<br />

study, they can also attend free and low-cost events, visit more than 30 student groups, obtain<br />

employment, fix their laptop, sell their textbooks, buy movie tickets, print copies of their portfolio, apply<br />

for grants and much more.<br />

SUA enhances the community by providing convenient services on the East Bank, West Bank, and St.<br />

Paul campus. Our facilities, programs, and services are designed to be enjoyed by undergraduate,<br />

graduate and professional students, regardless of whether they reside on campus, commute as day or<br />

evening students, are full-time or part-time students, extension students, prospective students or alumni.<br />

5<br />

(2011). <strong>Student</strong> Interest Inventory<br />

15


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

As illustrated in the 2011 <strong>Student</strong> Interest Survey, more than 70 percent of all undergraduates are<br />

involved at least to a slight degree in student groups or campus activities. <strong>Student</strong>s were asked to assess<br />

the impact of their participation in registered student groups or other campus activities on their personal<br />

development. The following are the percentages of undergraduate respondents who reported “great<br />

impact” in these areas.<br />

60%<br />

50%<br />

40%<br />

30%<br />

20%<br />

10%<br />

0%<br />

Impact of participation in registered student groups or<br />

other campus activities on personal development<br />

Respondents<br />

*University of Minnesota <strong>Student</strong> Development Outcomes<br />

The <strong>Student</strong> <strong>Unions</strong> provide an environment where freedom of expression exists and is affirmed, others‟<br />

rights are respected, and opportunities exist to meet people of diverse backgrounds. In addition to<br />

providing a central gathering place for the University community, SUA offers venues for key campus<br />

events, student government offices, student cultural centers, program committee activities, student group<br />

office and meeting spaces, study spaces, gallery space for student and faculty art shows, and informal<br />

lounge space.<br />

For the students who don‟t explicitly use services or facilities offered by <strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong>,<br />

benefits can still be realized. SUA has taken efforts to create a stronger community beyond its walls,<br />

encouraging and facilitating the creation of campus culture that unites students, faculty, staff, alumni, and<br />

the University through various cultural initiatives. Some examples of these initiatives include a student<br />

driven fundraiser for the construction of a Goldy Gopher statue, a project to research and resurrect<br />

traditions from the University‟s past, and the celebration of Coffman Memorial Union‟s 75 th year of<br />

existence, which will include displays of artifacts from <strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong>‟ rich history.<br />

Through these initiatives, SUA aims to build stronger connections between individual students and the<br />

University in order to attract new talent to campus, improve retention rates, and create a more enjoyable<br />

college experience for all students.<br />

16


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

<strong>Student</strong> Involvement<br />

Leadership Involvement<br />

Board of Governors: This annually selected team of volunteer students helps shape student union<br />

policy. The membership of the Board of Governors(BOG) consists of 15 student members and the<br />

Director of <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> who serves in an ex-officio, non-voting capacity. The BOG is<br />

involved in the stewardship of SUA‟s programs, services, facilities, and student group space;<br />

development of overall goals and budget; house policies; and evaluation of SUA programs, services and<br />

facilities.<br />

<strong>Student</strong> Employment: SUA provides hundreds of paid student employment positions in the areas of<br />

Retail, Administration, Facilities, Marketing & Design and more. These student positions represent the<br />

equivalent of about 60 full-time equivalent positions. SUA offers competitive pay ranging from $8 to<br />

$13.50 and <strong>Student</strong> Development Outcomes with all positions. Advancement opportunities are available<br />

through many of the positions. The department is committed to students and students are the heart of<br />

SUA.<br />

Graduate Assistantships: SUA provides four graduate assistantships annually. Three of the positions<br />

support our student activities functions, two student group services and the other through the<br />

programming board. The final position is an arts and archives position working on building art and<br />

history. Our graduate assistantships contribute to the development of future student affairs professionals.<br />

Program Board: SUA offers leadership positions on our <strong>Student</strong> Program Board where students are<br />

given the opportunity to book, promote and execute events for fellow U of M students and the campus<br />

community. <strong>Student</strong>s plan events like weekly films, the <strong>Student</strong> Film Festival, concerts in the Whole<br />

Music Club, Spring Jam, Homecoming, late night events, art exhibitions in the SUA Art Galleries and<br />

many more.<br />

<strong>Student</strong> Ambassadors: <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> has addressed the growing requests for<br />

information and representation at on-campus events and outreach through recruitment, hiring and<br />

training student ambassadors to serve as SUA representatives. The SUA <strong>Student</strong> Ambassador program<br />

consists of 10-15 SUA student employees who promote SUA offerings to current and future UMTC<br />

students about facilities, services, leadership and involvement opportunities.<br />

Event Volunteers: The <strong>Student</strong> Program Board relies on the help of more than 300 volunteers to<br />

execute the wide array of events they produce throughout the year. Many of the volunteers who get<br />

involved in leadership positions with the Program Board work as SUA student employees as a result of<br />

their volunteer experience.<br />

There are many volunteer opportunities for those interested in making a difference at the University. Not<br />

only can this be a great resume builder, but students can also have a hand in deciding what kind of events<br />

student fees will be used for. Roughly 300 students volunteer by planning, implementing, and evaluating<br />

major campus-wide activities. SUA benefits from approximately 23,000 student volunteer hours per<br />

year. This shows the commitment and role volunteers play in coordinating all the services and programs<br />

offered.<br />

17


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section II: Organizational Charts<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />

University of Minnesota<br />

Board of Regents<br />

Office of the President<br />

Office of the Senior VP<br />

for Academic Affairs<br />

Office of <strong>Student</strong> Affairs<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />

Director<br />

Maggie Towle<br />

SUA Board of<br />

Governors<br />

Sr. Associate<br />

Director<br />

Denny Olsen<br />

Associate<br />

Director<br />

Jason Hancock<br />

<strong>Student</strong><br />

<strong>Activities</strong><br />

Finance &<br />

Accounting<br />

Retail<br />

Marketing<br />

HR & Admin<br />

<strong>Services</strong><br />

St. Paul <strong>Student</strong><br />

Center<br />

Coffman Facilities<br />

& Operations<br />

Leases<br />

<strong>Student</strong> Group<br />

Registration,<br />

Advising<br />

All-Campus<br />

Elections<br />

Commission<br />

Programs &<br />

<strong>Activities</strong><br />

Late-Night<br />

Programming<br />

Leadership/<br />

Engagement<br />

Grants Program<br />

Awards &<br />

Recognition<br />

Finance &<br />

Accounting<br />

<strong>Services</strong><br />

Disperse SSF &<br />

grant funds to<br />

student groups<br />

Convenience<br />

Stores<br />

Gamerooms<br />

Information<br />

Desks<br />

Post Offices<br />

Integrated<br />

Marketing<br />

Planning<br />

Graphic Design<br />

Web<br />

Programming &<br />

Design<br />

Public & Media<br />

Relations<br />

Copywriting &<br />

Editing<br />

Assessment<br />

Planning &<br />

Implementation<br />

Administrative<br />

Support<br />

Human<br />

Resources<br />

Payroll<br />

Technology<br />

<strong>Services</strong><br />

Training &<br />

Development<br />

Custodial<br />

Maintenance<br />

Security<br />

Evening/Weekend Mgmt<br />

Events & Conference<br />

- <strong>Student</strong> group reservations<br />

- Department reservations<br />

- Guest reservations<br />

- Outdoor space<br />

Audio/Visual <strong>Services</strong><br />

<strong>Student</strong> Group Office Space<br />

Allocation<br />

Leases<br />

- <strong>Student</strong><br />

organizations<br />

- University<br />

departments<br />

- Commercial retail<br />

18


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />

Board of Governors<br />

Board President<br />

Director<br />

* Overall Goals and Budget for SUA<br />

* SUA House Policy Approval<br />

* Evaluation of SUA<br />

-- Programs, <strong>Services</strong>, Facilities<br />

Executive Committee<br />

(President, Vice President,<br />

Program Board President,<br />

Committee Chairs)<br />

Advisors:<br />

Director &<br />

Sr. Associate Director<br />

Finance Committee<br />

Advisor: Assistant Director -<br />

Finance<br />

Policies Committee -<br />

Advisor: Associate Director -<br />

Facilities<br />

Programs Board<br />

Advisor: Assistant Director -<br />

<strong>Student</strong> <strong>Activities</strong><br />

Communications Committee<br />

Advisor: Marketing Director<br />

Budget<br />

Fee Requests<br />

Capital Requests<br />

New Initiatives<br />

Rates<br />

<strong>Student</strong> group office<br />

space allocation<br />

House Policies<br />

Constitution<br />

Facilities<br />

<strong>Activities</strong> & Event<br />

Development<br />

Assessment<br />

Recruitment<br />

Recognition<br />

19


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />

Program Board<br />

20


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section III: Unit Performance Report<br />

Metrics<br />

Measures<br />

Because the Program Board is responsible for planning events and activities that students want to see and<br />

that enrich their student experience, regular feedback is generated to gauge student interests. This<br />

information guides students as they look for bands, performers, speakers and entertainers to bring to<br />

campus. Each event is planned based on regular assessment on past events and constant feedback from<br />

the general student community. Examples of program assessment and evaluations conducted regularly<br />

include:<br />

Regular online surveys to obtain student input that informs film selections<br />

Feedback forms from University community submitted via SUA‟s web site<br />

Online submission forms for Spring Jam and Homecoming themes, internet comment boxes, and<br />

web-based blog comment forms<br />

U of M specific social media analytics (Facebook “Likes”, Twitter followers) for performers<br />

Evaluations completed by participants at events<br />

Late night programs, Spring Jam and Homecoming surveys, evaluation meetings with committee<br />

and participants (e.g., Greeks, Housing & Residential Life, <strong>Student</strong> Groups, etc.)<br />

Post-event evaluation with Program Board committee chairs and volunteers<br />

Results from <strong>Student</strong> Development Outcomes surveys<br />

In addition to data collected specifically by the Program Board, the following tables highlight other SUA<br />

performance measures.<br />

Measures of Performance<br />

Actual<br />

2010-11<br />

Actual<br />

2011-12<br />

Estimated<br />

2012-13<br />

Estimated<br />

2013-14<br />

Estimated<br />

2014-15<br />

Administration<br />

Annual Traffic Counts 5,400,788 4,986,469 5,250,000 5,450,000 5,800,000<br />

Coffman Union 3,537,812 3,148,205 3,250,000 3,300,000 3,500,000<br />

St. Paul <strong>Student</strong> Center 710,622 761,980 800,000 850,000 900,000<br />

West Bank Skyway 1,152,354 1,076,284 1,200,000 1,300,000 1,400,000<br />

Number of <strong>Student</strong> Jobs 229 226 230 230 230<br />

FTE <strong>Student</strong> Employees 60.5 64 64 64 64<br />

Graduate Assistants 4 5 4 4 4<br />

Full-Time Employees 62 62 62 62 62<br />

Volunteers 211 205 377 377 377<br />

Actual<br />

2010-11<br />

Actual<br />

2011-12<br />

Estimated<br />

2012-13<br />

Estimated<br />

2013-14<br />

Estimated<br />

2014-15<br />

Measures of Performance<br />

Events & Conferences<br />

Total Number of Bookings 9,585 9,260 9,325 9,400 9,400<br />

Bookings by Type (all clients)<br />

Conference Rooms<br />

Event Spaces<br />

Resources<br />

Outdoor Spaces<br />

Total<br />

5,051<br />

1,587<br />

2,432<br />

515<br />

9,585<br />

4,915<br />

1,557<br />

2,284<br />

504<br />

9,260<br />

4,925<br />

1,600<br />

2,300<br />

500<br />

9,325<br />

5,000<br />

1,600<br />

2,300<br />

500<br />

9,400<br />

5,000<br />

1,600<br />

2,300<br />

500<br />

9,400<br />

Bookings by <strong>Student</strong> Groups 6,577 6,468 6,500 6,520 6,520<br />

Bookings by Departments 2,163 1,968 2,010 2,050 2,050<br />

Bookings by Guests 255 249 235 250 250<br />

Bookings by Program Board 590 575 580 580 580<br />

Overall satisfaction (5-point scale) 4.72 4.66 4.70 4.70 4.70<br />

21


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Measures of Performance<br />

Actual<br />

2010-11<br />

Actual<br />

2011-12<br />

Estimated<br />

2012-13<br />

Estimated<br />

2013-14<br />

Estimated<br />

2014-15<br />

Marketing & Design<br />

Facebook Followers 1,521 3,486 7,000 10,500 14,000<br />

Number of Unique Web Visitors 242,563 259,193 275,000 290,000 300,000<br />

Per Year to sua.umn.edu<br />

Number of Subscribers to SUA 1,928 2,398 3,173 3,800 4,500<br />

E-Newsletters<br />

Mobile Device Traffic to<br />

sua.umn.edu<br />

10,968 25,245 40,000 55,000 70,000<br />

Measures of Performance<br />

Retail<br />

Actual<br />

2010-11<br />

Actual<br />

2011-12<br />

Estimated<br />

2012-13<br />

Estimated<br />

2013-14<br />

Estimated<br />

2014-15<br />

Convenience Stores –<br />

Coffman & West Bank<br />

Total Transactions at C-Stores 337,072 332,920 353,400 363,316 380,730<br />

Total Revenue at C-Stores 1,000,155 992,217 1,039,413 1,068,575 1,119,795<br />

Gamerooms – St. Paul & Coffman<br />

Total Revenue at Gamerooms 665,606 700,083 784,728 787,116 803,851<br />

Total Gameroom Traffic Counts 256,073 271,722 272,379 286,714 301,805<br />

Total Transactions at Gamerooms 133,121 140,017 143,929 151,504 159,478<br />

(estimated)<br />

Total Number of Reservations 244 266 234 259 277<br />

Information Desks<br />

Total Transactions at Info Desks 18,507 15,950 18,594 21,554 22,174<br />

Total Revenue at Info Desks 164,649 196,417 195,728 226,886 233,407<br />

Postal Stations<br />

Total Number of Postal<br />

Transactions<br />

89,533 79,998 94,954 96,536 96,536<br />

Total Revenue for Postal Stations 700,935 673,221 759,633 772,288 772,288<br />

Measures of Performance<br />

<strong>Student</strong> <strong>Activities</strong><br />

Actual<br />

2010-11<br />

Actual<br />

2011-12<br />

Estimated<br />

2012-13<br />

Estimated<br />

2013-14<br />

Estimated<br />

2014-15<br />

<strong>Student</strong> Group <strong>Services</strong><br />

Total Number of <strong>Student</strong> Groups<br />

788 855 923 991 1,059<br />

Registered<br />

Number of Newly Formed <strong>Student</strong> 156 146 151 151 151<br />

Groups Registered<br />

Number of <strong>Student</strong> Group Officer<br />

101 127 140 140 140<br />

Training Sessions Held<br />

Number of Grant Applications<br />

575 504 510 510 510<br />

Received<br />

Number of Groups Awarded Grant 247 206 225 225 225<br />

Funding<br />

Number of <strong>Student</strong> Group<br />

214 225 242 259 276<br />

Fundraisers on Campus<br />

<strong>Activities</strong>, Programs & Events<br />

Total Number of Programs 562 396 350 350 350<br />

Total Attendance at Events 143,861 155,446 149,836 149,836 149,836<br />

22


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section IV: Fiscal Page<br />

Actuals FY11<br />

Actuals FY12<br />

Approved<br />

Budget Plan<br />

FY13<br />

Actuals (as of<br />

Dec 2012)<br />

Proposed<br />

Budget Plan<br />

FY14<br />

Proposed<br />

Budget Plan<br />

FY15<br />

Tuition - - - - - -<br />

University Fee - - - - - -<br />

<strong>Student</strong> <strong>Fees</strong> 10,234,047 9,973,162 9,945,758 9,284,417 10,261,420 10,559,278<br />

Indirect Cost Recovery - - - - - -<br />

State Special - - - - - -<br />

Internal Sales 1,843,687 1,837,558 1,828,848 709,660 1,880,043 1,905,365<br />

Other Unrestricted Revenue 3,252,072 3,350,979 3,565,020 1,520,257 3,720,222 3,800,804<br />

Gifts 3,097 3,001 3,000 - 3,000 3,000<br />

Private Practice - - - - - -<br />

Appropriations - - - - - -<br />

Grants and Contracts - - - - - -<br />

Investment Endowment Income and PUF<br />

87,277 87,579 62,000 22,191 62,000 62,000<br />

Distribution - - - - - -<br />

Other Revenue - - - - - -<br />

TOTAL EARNED OPERATING REVENUE $15,420,180 $15,252,279 $15,404,626 $11,536,525 $15,926,685 $16,330,447<br />

Salaries 4,043,018 3,968,672 4,207,882 2,033,362 4,318,273 4,395,251<br />

Fringe Benefits 1,116,999 1,163,446 1,220,121 555,692 1,177,932 1,205,115<br />

<strong>Student</strong> Aid 11,000 11,000 11,000 2,250 11,000 11,000<br />

Consultant/Purchased Person 393,862 571,247 417,898 382,944 488,047 480,047<br />

Supplies, Serv. & Misc. Exp. 1,258,131 1,417,442 1,471,442 589,832 1,468,970 1,458,062<br />

Materials for Resale 1,548,022 1,520,810 1,790,520 772,998 1,835,355 1,878,537<br />

Equipment & Other Capital Assets 101,279 48,110 200,000 73,155 200,000 200,000<br />

Non-Capital Equipment < $2,500 106,121 259,497 188,457 71,695 193,324 188,524<br />

Rents & Leases 70,176 80,081 199,716 47,829 194,361 194,357<br />

Repairs, Maintenance & Supplies 919,844 909,242 738,983 388,665 900,056 912,892<br />

Utilities 1,004,168 1,023,717 1,046,366 521,490 1,059,213 1,079,281<br />

ICR/Subcontracts & Participants - - - - - 0<br />

Enterprise Assessment 50,019 51,282 52,598 21,116 75,570 76,917<br />

Budgeted Reserves - - - - - 0<br />

Recurring FY Compact Allocation - - - - - 0<br />

Expenditures by Account Class Total $10,622,639 $11,024,546 $11,544,983 $5,461,028 $11,922,101 $12,079,983<br />

Utilities - - - - - -<br />

Facilities - 3,105 - - - -<br />

Warehouses - - - - - -<br />

Debt - - - - - -<br />

Leases - - - - - -<br />

Libraries - - - - - -<br />

Research Administration - - - - - -<br />

Information Technology 55,350 55,090 57,689 - 57,689 57,689<br />

<strong>Student</strong> <strong>Services</strong> - - - - - -<br />

General Purpose Classrooms - - - - - -<br />

Administrative Service Units 393,705 388,607 404,080 - 404,080 404,080<br />

Cost Allocation Charges Total $449,055 $446,802 $461,769 $0 $461,769 $461,769<br />

TOTAL OPERATING EXPENDITURES $11,071,694 $11,471,348 $12,006,752 $5,461,028 $12,383,870 $12,541,752<br />

Net Transfers In 10,161,043 10,112,123 8,591,788 828,469 1,180,259 1,182,701<br />

Net Transfers Out 14,395,631 14,368,563 12,227,818 4,131,709 6,418,360 4,722,499<br />

Total Operations Net Transfers and Maintenance<br />

(4,234,588) (4,256,440) (3,636,030) (3,303,240) (5,238,101) (3,539,798)<br />

Allocation FY Compact Allocation Recurring<br />

293,561 286,820 286,820 286,820 284,525 284,525<br />

Transfer - - - - - -<br />

Net NonOperating Revenues (3,941,027) (3,969,620) (3,349,210) (3,016,420) (4,953,576) (3,255,273)<br />

NET SURPLUS (DEFICIT) $407,459 ($188,690) $48,664 $3,059,077 ($1,410,761) $533,422<br />

Prior Year Carryforward 7,060,804 7,468,263 7,279,573 7,328,237 7,328,237 5,917,476<br />

Ending Balance 7,468,263 7,279,573 7,328,237 10,387,314 5,917,476 6,450,898<br />

% of Total Expenditures 67.45% 63.46% 61.03% 190.21% 47.78% 51.44%<br />

23


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section V: Reserve Accounts<br />

Operating Reserve<br />

Current balance (12/31/12): $680,092<br />

Projected balance on 7/01/13: $680,092<br />

Projected balance on 6/30/14: $680,092<br />

Projected balance on 6/30/15: $680,092<br />

The operating budget is used to cover expenses associated with the day-to-day operations of SUA such as<br />

staff salaries and fringe benefits, operating supplies and services, telephones, advertising, housekeeping,<br />

maintenance and utilities. An operating budget reserve is maintained in the event something unforeseen<br />

occurs such as a shortfall in revenue or a large unexpected expense (e.g., an unseasonably cold winter or<br />

hot summer and resulting utility increases).<br />

Long-term Capital Asset Maintenance Reserve<br />

Current balance (12/31/12): $3,478,457<br />

Projected balance on 6/30/13: $3,523,904<br />

Projected balance on 6/30/14 $3,573,904<br />

Projected balance on 6/30/15 $3,623,904<br />

The long-term capital asset maintenance reserve is maintained for future large-scale renovation projects<br />

such as the renovation or replacement of the St. Paul <strong>Student</strong> Center or other Union facility. The St. Paul<br />

<strong>Student</strong> Center is an aging facility and has been proposed for eventual replacement or renovation. Recent<br />

SSFCs have been interested in and supportive of developing a plan to maintain and improve facilities,<br />

services and programs at the St. Paul <strong>Student</strong> Center. There is a desire to limit the increase in student<br />

service fees for this eventual project. Therefore, this account was established so that major pre-design and<br />

related planning expenses could be covered without requesting additional student fees.<br />

Additionally, this account may be accessed in the event the short-term capital asset maintenance budget is<br />

unable to fund needed repairs and maintenance to student union facilities.<br />

24


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section VI: Financial Footnotes<br />

CURRENT NONSPONSORED REVENUE – TOTAL EARNED REVENUE<br />

U of M Term U of M Definition SUA Budget Notes<br />

<strong>Student</strong> <strong>Fees</strong><br />

Internal Sales<br />

Other Unrestricted<br />

Revenue<br />

Gifts<br />

Endowment Income and<br />

PUF Distribution<br />

Includes <strong>Student</strong> <strong>Services</strong> Fee<br />

Allocations, Course <strong>Fees</strong>, and<br />

Application <strong>Fees</strong>.<br />

Sales made by self-supporting units to<br />

University departments.<br />

Sales made to students, faculty, staff,<br />

alumni, and the general public, and<br />

associated refunds.<br />

Revenues generated from sales for<br />

non-athletic events such as concerts and<br />

theatrical performances.<br />

Donation of funds from businesses,<br />

foundations or individuals, or bequests<br />

from individuals.<br />

Interest earnings on scholarship<br />

endowment accounts and long-term<br />

reserves.<br />

Includes income from <strong>Student</strong> <strong>Services</strong> Fee<br />

allocation and course fees. Course <strong>Fees</strong> are<br />

associated with the bowling courses held in<br />

Goldy‟s Gameroom and represent $39,050<br />

in revenue for FY14 and FY15.<br />

Internal sales revenue generated primarily<br />

from space rented within CMU and the<br />

SPSC.<br />

Revenue from the sale of merchandise at<br />

the convenience stores, revenue generated<br />

by the game rooms, rental of facilities,<br />

ticket sales, etc.<br />

Funds transferred from University of<br />

Minnesota Foundation from Quiz Bowl<br />

endowment. Purpose of endowment is to<br />

fund Quiz Bowl operations.<br />

Interest earnings on four SUA scholarship<br />

accounts as well as the long-term capital<br />

asset maintenance reserve account.<br />

25


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

EXPENDITURES BY ACCOUNT CLASS<br />

U of M Term U of M Definition SUA Budget Notes<br />

Salaries<br />

Fringe Benefits<br />

<strong>Student</strong> Aid<br />

Consultant/Purchased<br />

Person<br />

Supplies, <strong>Services</strong>, &<br />

Miscellaneous Expense<br />

All salary and wage compensation paid<br />

to professional and academic salaries,<br />

graduate assistants, civil service, and<br />

union represented employees and<br />

student employees.<br />

Includes all employee non-salary or<br />

non-wage compensation assessed to<br />

departments including employer<br />

retirement contributions, employer<br />

FICA contributions, health insurance,<br />

dental insurance, unemployment<br />

compensation, and the University‟s<br />

Terminal Vacation Payout Fund.<br />

Forms of student assistance which does<br />

not require repayment or result from<br />

employment.<br />

Payment for personnel services that<br />

implement a product or idea externally<br />

contracted for and provided to the<br />

University by specifically trained and<br />

qualified persons.<br />

General office supplies which are<br />

expenditures related to goods that are<br />

required for general operations.<br />

Examples would be office supplies,<br />

postage, audio and visual supplies,<br />

publications, food and provisions,<br />

uniforms, and promotional items.<br />

General operating services are<br />

expenditures related to services that are<br />

required for general operations.<br />

Examples would be audio and visual<br />

services, dues and subscriptions,<br />

license and fees, advertising,<br />

employee/student training, conference<br />

registration and insurance. Travel<br />

expenditures for employees and nonemployees<br />

such as student board<br />

University‟s Biennial Budget plan provides<br />

for a 2.50% increase in FY14 and FY15.<br />

Staff Classification Number of Staff<br />

Professional & Administrative 25<br />

Graduate Assistants 4<br />

<strong>Student</strong> Employees 249<br />

Civil Service, AFSCME,<br />

& Teamster 40<br />

Estimated rates for FY14 and FY15 by<br />

employee group are:<br />

Staff FY13 FY14 FY15<br />

P&A 34.9% 33.6% N/A<br />

CS/BU 39.6% 36.8% N/A<br />

Grad Assts 24.1% 23.1% N/A<br />

New rates were not available for FY15 so<br />

the budget plan reflects status quo. In<br />

addition, Grad Assts receive tuition<br />

remission calculated at a flat charge per<br />

hour worked. New rates are not yet<br />

available for FY14 and FY15 so the budget<br />

plan reflects the FY13 rate of $16.17/hour.<br />

Four scholarships are awarded annually to<br />

student volunteers for outstanding<br />

leadership within SUA. Two scholarships<br />

are awarded to the Homecoming King and<br />

Queen.<br />

Individuals contracted for services such as<br />

program entertainers and performers.<br />

General office supplies<br />

Supplies used for the daily operation of the<br />

department. Food offered during<br />

programming events. Uniforms for student<br />

employees and Teamster full-time<br />

employees.<br />

Promotional items used to promote<br />

activities and events.<br />

General operating services<br />

<strong>Services</strong> that are required for general<br />

operation of the department. Licenses and<br />

fees associated with credit card acceptance,<br />

dispersing grant awards to recipients and<br />

acquiring film licenses. Minnesota Daily<br />

ads to promote activities and events.<br />

Property and liability insurance for the three<br />

26


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Materials for Resale<br />

Equipment & Other<br />

Capital Assets<br />

Non-Capital Equipment<br />


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

U of M Term U of M Definition SUA Notes<br />

Utilities<br />

Enterprise Assessment<br />

Cost Allocation Charges -<br />

Information Technology<br />

Cost Allocation Charges -<br />

Administrative Service<br />

Units<br />

Steam, water and sewer, electricity and<br />

waste management.<br />

System-wide fees assessed by the Office of<br />

Budget & Finance.<br />

Under the University‟s Full Cost Model,<br />

central administrative costs are being<br />

attributed to users. Examples of attributed<br />

costs include information technology.<br />

Under the University‟s Full Cost Model,<br />

central administrative costs are being<br />

attributed to users. Examples of attributed<br />

costs include the costs of administrative<br />

units such as the President‟s Office,<br />

Human Resources, General Counsel<br />

Utility expenses for Coffman Memorial<br />

Union, St. Paul <strong>Student</strong> Center, and West<br />

Bank Skyway. Rates are determined<br />

centrally.<br />

The enterprise assessment is increasing<br />

from 1.25% to 1.75% of salaries. SUA is<br />

not seeking additional fees to cover the<br />

increase. The assessment funds the central<br />

PeopleSoft administrative systems.<br />

Total cost allocation to SUA for FY14 and<br />

FY15 is $461,769. Of this, $57,689 is<br />

attributed to information technology.<br />

Total cost allocation to SUA for FY14 and<br />

FY15 is $461,769. Of this, $404,080 is<br />

attributed to administrative service units.<br />

NET TRANSFERS IN (OUT) FROM OTHER UNITS<br />

U of M Term U of M Definition SUA Notes<br />

Net Transfers In<br />

Transfers are either mandatory or nonmandatory.<br />

Mandatory transfers (MTI) are<br />

permanent movements of resources, which<br />

result from external or legal obligations<br />

such as bond resolution or indenture<br />

agreements to set aside funds to meet<br />

principal and interest payments on longterm<br />

debt. Non-mandatory transfers<br />

(NMTI) are permanent movements of<br />

resources, made at the discretion of the<br />

governing board or management, to serve a<br />

variety of objectives including the need to<br />

provide resources for programmatic or<br />

operational needs.<br />

<strong>Student</strong> Service <strong>Fees</strong> are credited to<br />

three target chartfield strings and funds<br />

are then allocated into the various<br />

receiving chartfield strings using the<br />

NMTI account. Funding for late night<br />

programming and ATM revenue is<br />

received as a NMTI from Central.<br />

Net Transfers Out See Net Transfers Out The 1970s bond is held externally by<br />

Wells Fargo and payment on that bond is<br />

classed as a MTO.<br />

<strong>Student</strong> <strong>Services</strong> <strong>Fees</strong> are credited to<br />

three target chartfield strings and funds<br />

are then transferred out to the various<br />

chartfield strings within the department<br />

and classed as a NMTO. The NMTO<br />

account is used to transfer funds to<br />

Accounting <strong>Services</strong> for payment of debt<br />

service by the University.<br />

Operations &<br />

Maintenance Allocation<br />

(O&M)<br />

Legislative funds allocated by the<br />

University.<br />

O&M funds are for a portion of SUA‟s<br />

share of the centrally allocated<br />

administrative costs. Total O&M<br />

allocation to SUA for FY14 and FY15 is<br />

$284,525. This is a decrease from FY13<br />

28


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Net Surplus (Deficit)<br />

Carry Forward<br />

Balance remaining at fiscal year-end,<br />

which is carried forward to the next fiscal<br />

year<br />

Balance remaining at fiscal year-end,<br />

which is carried forward to the next fiscal<br />

year.<br />

by 0.8%. SUA is not seeking additional<br />

fees to cover this increase.<br />

The operating reserve, bond repayment,<br />

capital asset maintenance accounts, and<br />

certain restricted accounts such as<br />

scholarships have carry forward<br />

balances.<br />

29


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section VII: <strong>Fees</strong> Request<br />

FY14<br />

FY15<br />

2013-2014 2014-2015<br />

1. Operating Fee<br />

Current fee allocation $5,467,735 $5,505,854<br />

Amount of fees request $5,505,854 $5,553,710<br />

2. Capital Asset Maintenance Fee<br />

Current fee allocation $ 724,207 $1,000,000<br />

Amount of fees request $1,000,000 $1,250,000<br />

3. Bond/Debt Service Fee<br />

Current fee allocation $3,716,516 $3,716,516<br />

Amount of fees request (for information only) $3,716,516 $3,716,516<br />

1. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> – Operating Request<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> is requesting a <strong>Student</strong> <strong>Services</strong> Fee allocation as follows to support<br />

operations:<br />

2012-2013 2013-2014 2014-2015<br />

Continuation of Base Allocation from Prior Year $5,467,735 $5,505,854<br />

Salary Improvement Funds – prorated based on<br />

38,119 35,367<br />

ratio of self-generated revenue to fees support<br />

Fringe Improvement Funds – prorated based on<br />

12,489<br />

ratio of self-generated revenue to fees support<br />

TOTAL $5,467,735 $5,505,854 $5,553,710<br />

We request funding for the summer of 2012 and 2013 because SUA operates at 100 percent of our regular<br />

operations during the summer.<br />

The operating budget is used to cover expenses associated with the day-to-day operations of the <strong>Student</strong><br />

<strong>Unions</strong> & <strong>Activities</strong>. These expenses include, but are not limited to, staff salaries and fringe benefits,<br />

operating supplies and services, program expenses, insurance, the University‟s cost pool charges,<br />

advertising, housekeeping, maintenance and utilities.<br />

2. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> – Capital Asset Maintenance Request<br />

SUA requests an allocation for $1,000,000 for FY2014 and $1,250,000 for FY2015. This fund<br />

protects the capital investment of students and ensures proper care and maintenance of the facilities.<br />

These funds are used for the following purposes:<br />

<br />

<br />

<br />

General building repair, replacement and maintenance for all three venues<br />

Breakdowns and major emergency repairs for building systems (e.g., elevators, heating,<br />

ventilation, cooling) and life safety issues for all three venues<br />

Replacement of furniture, equipment and interiors for all three venues<br />

SUA is requesting that the allocation be increased to $1,000,000 for FY14 and $1,250,000 in FY15.<br />

30


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Our account balances have declined in recent years from $2.0 million in June 2012 to an expected balance<br />

of $105,000 by June 2014. While the previously allocated amount of $724,207 was an adequate amount<br />

in the early years following the Coffman renovation completed in 2002, Coffman is no longer a new<br />

building and maintenance expenses have increased. The St. Paul <strong>Student</strong> Center and the West Bank<br />

Skyway also have ongoing needs for maintenance. Without an increase in the student fee, this account<br />

will be unable to pay for any needed emergency repairs.<br />

If we were fully funding the asset maintenance and repair and replacement of our facilities, we would<br />

require $2.8 million annually according to the University‟s depreciation formula. However, we are<br />

requesting an increase at more modest amounts to help us maintain facilities (from $724K to $1M in<br />

FY14 to $1.25M in FY15).<br />

Examples of recent projects that have impacted our balances include: major tuckpointing of Coffman,<br />

roof replacement on the West Bank Skyway, SPSC electrical vault water infiltration repair in 2012 and<br />

anticipated need to repair a water infiltration issue in the Coffman tunnel and bookstore. We will also<br />

complete a renovation project to the second floor of Coffman in summer 2013.<br />

In addition, examples of more routine expenses paid from this account include carpeting, lounge furniture<br />

repair and replacement, computer replacement, security systems, upgrading to door card swipe access,<br />

event table replacements, additional electrical outlets, technology improvements such as flat screens in<br />

meeting rooms and touch screen directories, LED projectors for large event spaces, freezers and coolers<br />

for retail areas and sound and lighting improvements.<br />

Increasing the fee allocation for the capital asset maintenance account will allow us to keep up with<br />

required projects to maintain our facilities. Unlike Recreational Sports, we do not have a capital<br />

enhancement fee dedicated to our facilities.<br />

3. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> – Bond/Debt Service Fee<br />

This account is used to repay the 1970s, 1999, and 2001 bonds that were issued to renovate Coffman<br />

Union. The budget also covers payment of an internal loan for building out the Coffman food servery.<br />

The 1970s bond was originally for 40 years and will be paid off in FY15. Early pay-off of these bonds is<br />

not advisable because of HUD prepayment penalties, a low-interest rate, and the fact that the bond<br />

includes U of M housing projects in addition to the 1970s Coffman renovation and construction of the<br />

West Bank Skyway. The 1999 and the 2001 bond repayment obligation is for 20 years. Even though the<br />

70s bond will be paid off in FY15, SUA will request that funding be continued at current levels as the<br />

1999 and 2001 bonds are at their peak years in amounts to be repaid. In 2018, current bond payments will<br />

start to be less than our current SSFC allocation of resources. At that time, SUA‟s plan is that <strong>Student</strong><br />

Service fees revenues for bond repayment would continue at current level and be reallocated for partial<br />

funding of any eventual major SPSC renovation or replacement project.<br />

The dollars needed annually to repay the debt have exceeded the current annual <strong>Student</strong> <strong>Services</strong> Fee<br />

allocation. Based on the amortization schedule, it was projected that the reserve balance would be spent<br />

down by June 30, 2009. However, we have worked to solve this problem internally through FY22<br />

without requesting any additional student service fees.<br />

31


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Section VIII: Description of Impact at a 10<br />

Percent Reduction<br />

Operating Budget<br />

SUA operates an extremely lean department administratively and is conservative in the number of fulltime<br />

staff it employs. Often times we have a full-time supervisor with a staff of only student employees.<br />

We use student employees wherever we can and fill more than half of our paid full-time equivalent (FTE)<br />

positions with students. Currently we are not equipped to convert additional full-time positions to student<br />

positions to save dollars because of the added supervisory burden and complexities of our operations.<br />

The Events & Conferences and Retail program areas are the two areas that generate revenue for the<br />

department and are an essential component to our financial model. It takes staff to promote, negotiate and<br />

manage opportunities to make money. It is also important to keep our facilities clean, attractive, and safe<br />

so that people will want to use them. In addition, it is important to keep our buildings open for the<br />

services and operations provided by our tenants, such as Bookstores, UDS, banks, U Card, and Printing<br />

<strong>Services</strong>.<br />

The idea of raising additional revenue to offset the effect of a 10 percent cut is not realistic because SUA<br />

does not have access to some of the revenue generating opportunities that other student unions have in the<br />

Big Ten. For example, some student unions operate and receive revenue from the food service,<br />

bookstore, a hotel, or a large conference center.<br />

A 10 percent reduction in our current student services fees allocation ($550,858 in FY14 and $555,371 in<br />

FY15) would be a serious setback for our department and the Twin Cities campus. If the reduction<br />

occurred, the amount would be taken out of our campus-wide programs area and would reduce related<br />

marketing expenses. We would also have to consider a reduction of building or service hours if that<br />

would be possible without reducing revenues significantly. A high level of student programming results<br />

in some revenue generation and is essential for the overall success of the building. A decrease in the level<br />

of student programming in the students unions would result in fewer films, concerts and other activities<br />

ultimately decreasing foot traffic in SUA facilities and decreasing overall revenue generated. Failing to<br />

provide this synergy will result in financial issues not only for SUA, but will also impact revenue<br />

generated for all building tenants, including food venues and the bookstore. A cutback in any area would<br />

mean a decline in employment and involvement opportunities for students as well. A decrease in building<br />

or service hours has a potential negative impact on revenue which would cancel out much of the savings<br />

incurred by reducing hours. Reducing hours would have a negative service impact on students and<br />

student groups who use the building, potentially leading to an inability to meet student needs.<br />

Capital Asset Maintenance Fund<br />

This fund covers all three facilities and is much like an insurance policy. The purpose of the fee is to<br />

protect the capital investment of students and ensure that money is available to properly care for,<br />

maintain, or replace the facilities, interior furnishings, and equipment when needed. Public buildings<br />

such as the student unions receive a lot of hard wear and tear because of all the traffic. A reduction of 10<br />

percent would leave us unable to pay for any needed emergency repairs. This is a relatively small annual<br />

allocation when you look at the value of the capital investment students have made in student union<br />

facilities.<br />

32


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Appendix – Multimedia Links<br />

<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong>‟ YouTube Channel gives students the opportunity to find videos about what<br />

events are coming up, highlights from our events and much more. All videos are developed by students<br />

for students. We have a video production assistant who films the videos and all the “actors” in our videos<br />

are students. This allows students to experience all elements of video production and the ability to tell<br />

their story from a student perspective.<br />

Visit the links below to see our most recent and favorite videos while learning more about what the<br />

unions have to offer:<br />

Coffman Union: A Stroll Back in Time<br />

Homecoming 2012 Recap<br />

<strong>Student</strong> Program Board Highlights 2011-2012<br />

Spring Jam 2012 Recap<br />

Gopher Express: Got Dogs?<br />

Coffman Info Desk Let It Snow Parody<br />

Visual Arts: Can‟t Touch This<br />

Goldy Statue Footsteps to a Legacy<br />

Finals Week & Quest for Luck<br />

The image below is an example of the SUAEvents & <strong>Activities</strong> Minnesota Daily weekly ad and<br />

corresponding posters that promote all events occuring Thursday through Saturday.<br />

33


FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />

University of Minnesota – Twin Cities<br />

<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />

Appendix – FY14 Capital Asset Maintenance List<br />

SUA Unit Location Item<br />

Person<br />

Total PriceResponsible<br />

Project Description<br />

Maintenance, Repair, and Replacement<br />

Facilities CMU Theater Seating and floor repair $ 100,000 J.Hancock<br />

Recovering of seating and resurfacing of the floor of the CMU Theater.<br />

Existing seating and flooring are from 2003 and showing signs of wear.<br />

Facilities<br />

Facilities<br />

J.<br />

CMU and SPSC large<br />

event venues Podium replacement $<br />

Hancock/M.<br />

20,000 Soderlund<br />

CMU and SPSC<br />

contact table locations Contact table replacement $ 35,000 J.Hancock<br />

Facilities CMU MS Room lounge Furniture replacement $ 25,000 J.Hancock<br />

CMU Whole Music<br />

Facilities Club Carpet replacement $ 6,000 J.Hancock<br />

Facilities CMU Great Hall Video switcher replacement $ 6,000 J. Thoen<br />

Facilities CMU Theater Video switcher replacement $ 7,000 J. Thoen<br />

Audio amplifier, digital signal<br />

processors, and cabling<br />

Facilities CMU Great Hall replacement $ 15,000 J.Thoen<br />

Audio amplifier, digital signal<br />

processors, and cabling<br />

Facilities CMU Theater replacement $ 15,000 J.Thoen<br />

Replacement of podiums in the large event venues. Existing are from<br />

2003 and are outdated in size and a/v capabilities. Research across<br />

campus indicated that they need to be custom made to meet our needs<br />

Replacement of contact tables to a more permanent (yet, flexible)<br />

structure that indicate they are designated for contact table use.<br />

Similar to what NDSU currently uses.<br />

Existing is from 2003 and is in need of replacement. Could also look at<br />

more flexible furniture that supports the MS Room events.<br />

Replacement of carpet in the upper level of the Whole. Existing is from<br />

2003 and is in need of replacement.<br />

Replacement of video switcher to a new one that will accept SDI, HDSI,<br />

and DVI, along with VGA and HDMI. Current switcher is obsolete given<br />

its technical abilities<br />

Replacement of video switcher to a new one that will accept SDI, HDSI,<br />

and DVI, along with VGA and HDMI. Current switcher is obsolete given<br />

its technical abilities.<br />

Replacement of the key audio equipment in the Great Hall, existing<br />

systems are from 2003 and are becoming technically obsolete. They<br />

will be maintained for a back up system.<br />

Replacement of the key audio equipment in the Theater, existing<br />

systems are from 2003 and are becoming technically obsolete. They<br />

will be maintained for a back up system.<br />

Replacement of 20 upright vacuum cleaners. Existing ones are from<br />

2006 and are frequently in need of repair.<br />

Replacement of dining area and corridor carpets, carpet is from 2005<br />

and is in need of replacement.<br />

Annual technology replacement including computers, monitors, and<br />

printers based on IT replacement schedule<br />

Facilities CMU Custodial Vacuum replacement $ 7,848 E. Kaudy<br />

SPSC Dining Area and<br />

Facilities corridors Carpet replacement $ 28,956 J.Hancock<br />

Annual technology<br />

IT<br />

SUA wide<br />

replacement $ 45,750 T. Raygor<br />

IT Retail CMU 126 and SPSC Register replacement $ 9,450 T. Raygor Replacement of USFF registers for the Retail areas.<br />

Admin 42 Copier replacement $ 14,000 C. Lemire Replacement of copiers that are technically obsolete.<br />

CMU Goldy's Game<br />

Replacement of bowling balls, current ones are 4 years old and due to<br />

Maintenance Room Bowling Ball replacement $ 3,480 B. Vogel chips in the balls, past the useful life.<br />

Facilities<br />

CMU conference<br />

rooms<br />

Replacement of window treatments in CMU conference rooms. Current<br />

Window treatment<br />

J.Hancock/M blinds are from 2003 and are in need of replacement. Would like to look<br />

replacement $ 20,000 . Soderlund at a solution other than blinds.<br />

Marketing SUA wide Poster maker replacement $ 4,790 E. Kober<br />

Retail CMU Info Desk Gate replacement $ 50,000<br />

Retail<br />

Retail<br />

Facilities<br />

CMU Goldy's Game<br />

Room<br />

Gopher Express West<br />

J.Hancock/B.<br />

Vogel/ B.<br />

Galatis<br />

3 compartment sink<br />

S. Broom/J.<br />

replacement $ 5,000 Hancock<br />

Shelving and Display<br />

replacement 6,000<br />

$ J. Meyer<br />

CMU conference<br />

rooms Table replacement $ 35,000<br />

Subtotal: Maint, Repair, Replacement $ 459,274<br />

J.<br />

Hancock/M.<br />

Soderlund<br />

Replacement of poster maker for SUA Marketing, existing poster maker<br />

is past its useful life.<br />

Replacement of Info Desk gate which has to use a manual over ride<br />

when the mechanical system fails.<br />

Replacement of current 3 compartment sink with one that has a<br />

disposal and sprayer hose. Will increase efficiency as snack bar sales<br />

increase.<br />

Replacement of shelving and display merchandisers. Existing are from<br />

2006 and are in need of replacement.<br />

Replacement of tables in CMU conference rooms. Existing tables are<br />

from 2003 and in need of replacement.<br />

Projects for Upgrading Revenue Areas<br />

Facilities<br />

IT<br />

Retail<br />

Retail<br />

CMU Theater<br />

CMU conference<br />

rooms and event<br />

spaces<br />

Adding LCD lights/color<br />

control $ 20,000 J. Thoen<br />

Interactive Room Scheduling<br />

Displays $ 54,750 T.Raygor<br />

Storage closet for lane<br />

S.Broom/B.<br />

conditioner $ 3,000 Vogel<br />

Goldy's Game Room<br />

CMU Goldy's Game<br />

Room Bakery Case $ 3,200 S. Broom<br />

Subtotal for Revenue Upgrades $ 80,950<br />

Expanding the current lighting system to include 20 LCD lights to<br />

provide any color of lights to the stage area. Would greatly improve<br />

range of lighting options that customers are expecting in event venues.<br />

Replacing the paper system used by EMS for room cards with an<br />

electronic system, similar to STSS., which translates to staff time<br />

savings and more efficient operations.<br />

Building a closet to store the lane conditioner next to the party spaces.<br />

Goldy's now offers desserts and the display case will help present them<br />

in an appealing manner.<br />

Projects for Upgrading/Improving Facilities or <strong>Services</strong> for <strong>Student</strong>s<br />

Facilities CMU Dining Area Electrical outlet upgrade $ 8,000 J. Hancock Addition of electrical outlets at the bar height seating area.<br />

Facilities<br />

CMU Front<br />

Plaza/Riverbend Plaza Outdoor event power supply $ 15,000 J.Thoen<br />

Adding permanent power to the Front Plaza and Riverbend Plaza for<br />

event support. Would eliminate the need for generator rental for<br />

Homecoming, Spring Jam, and other outdoor events.<br />

IT CMU and SPSC Touch directory Phase 4 $ 8,680 T. Raygor Adding a touch screen directory for CMU 3rd floor and SPSC 1st floor.<br />

Facilities CMU 2nd floor Renovation of 2nd floor $ 250,000 J. Hancock Hold for 2nd floor construction.<br />

Subtotal for Upgrading/Improving Facilities/<strong>Services</strong> $ 281,680<br />

Total all requests $ 821,904<br />

Income from <strong>Fees</strong> $ 724,207<br />

Income from Leases budget $ 150,000<br />

Total income $ 874,207<br />

Requested expenditures $ 821,904<br />

Contingency $ 52,303<br />

Total expenditures $ 874,207<br />

Balance $ -<br />

Past projects have included additional power outlets, wireless upgrades,<br />

concrete repairs, immediate replacement of a/v equipment and retail<br />

equipment that has failed.<br />

34

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