Student Unions & Activities application - Student Services Fees
Student Unions & Activities application - Student Services Fees
Student Unions & Activities application - Student Services Fees
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<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />
January 28, 2013<br />
Request for FY14-FY15 Academic Years<br />
“We acknowledge that the <strong>Fees</strong> Committee does not award actual dollars, but rather a penny fee<br />
that earns dollars based upon student enrollment levels. Any differences between anticipated and<br />
actual income resulting from changes in enrollment are the responsibility of the administrative<br />
unit, not of the <strong>Fees</strong> Committee.”<br />
__________________________________<br />
Maggie Towle, Director<br />
______________________________<br />
Lori Smith, Assistant Director
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
SECTION I: NARRATIVE 4<br />
New Improved 4<br />
Background History 6<br />
Mission Values 7<br />
Stay Play 8<br />
Events <strong>Activities</strong> 10<br />
Create Connect 11<br />
Fast Friendly (services) 12<br />
Food Drink 13<br />
Lounge Study 14<br />
Need Within the University Community 15<br />
Benefit to <strong>Student</strong>s 15<br />
<strong>Student</strong> Involvement 17<br />
Leadership Involvement 17<br />
SECTION II: ORGANIZATIONAL CHARTS 18<br />
SECTION III: UNIT PERFORMANCE REPORT 21<br />
SECTION IV: FISCAL PAGE 23<br />
SECTION V: RESERVE ACCOUNTS 24<br />
SECTION VI: FINANCIAL FOOTNOTES 25<br />
SECTION VII: FEES REQUEST 30<br />
SECTION VIII: DESCRIPTION OF IMPACT AT A 10 PERCENT REDUCTION 32<br />
APPENDIX – MULTI-MEDIA LINKS 33<br />
APPENDIX – FY14 CAPITAL ASSET MAINTENANCE LIST 34<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Section I: Narrative<br />
New<br />
Improved<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> (SUA) uses the ampersand in its name to creatively generate awareness for<br />
all of the events and services it offers to the campus community. There are about 35 ampersand pairs that<br />
describe each of our individual components including student events, student groups, retail operations,<br />
meeting and event space, leadership opportunities and more. The ampersand pairs convey our values and<br />
core mission, what we want to be known for, what we offer and what we do. Some examples include:<br />
Stay & Play<br />
Rock & Roll<br />
Lounge & Study<br />
SUA strives to provide excellence in its programs, services and facilities for University of Minnesota (U<br />
of M) students. Recent surveys of U of M students have shown a high level of involvement in student<br />
groups and activities. <strong>Student</strong>s have also reported high ratings of satisfaction with Coffman Memorial<br />
Union (CMU), the St. Paul <strong>Student</strong> Center (SPSC), and the West Bank Skyway.<br />
The <strong>Student</strong> Development Program for SUA‟s student employees is in its eighth year. The program is<br />
based on the <strong>Student</strong> Development Outcomes and continues to have a positive impact on students‟<br />
personal lives, academic performance and career development. Nearly all student employees would<br />
recommend working at SUA to others, which demonstrates the value they have found in such a<br />
developmentally focused environment.<br />
SUA staff have also been recognized for their excellence having received the University‟s Outstanding<br />
Unit Award for Professional &Administrative staff in 2012.<br />
An external review conducted in Spring 2012 stated that SUA “does many things extremely well and is<br />
respected across campus by the entire University community.” The external review identified some areas<br />
for focus, such as improving how we tell the student story and experience, which is seen as very positive<br />
but not well known. Additional areas to focus on include continuing to provide leadership in dealing with<br />
student organization office space and services and ensuring inclusion, diversity and accessibility; doing<br />
more outreach on the St. Paul campus for SPSC services; and exploring facilities and financial<br />
development.<br />
Overall, the external review overall gave very positive comments for SUA and stated the following in the<br />
Executive Summary:<br />
“Descriptors like „can-do‟ and „go-to‟ were used to describe the leadership and the staff of the<br />
organization. The level of transparency and trust ascribed to SUA by students is admirable and not<br />
always achieved by similar organizations at other campuses. No task seems out of the realm of possibility<br />
and staff members have great pride in their work. There is a desire on everyone‟s part to do whatever is<br />
necessary to improve. Change is welcomed and innovation and self-examination are valued. Efficiency<br />
and continuous improvement are a part of the organization‟s regular routine.” 1<br />
1 <strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong>, University of Minnesota, CAS External Team Review Report, May 2012<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
The fee request for the next biennium includes a status quo request for the operating fee plus standard<br />
inflationary increase, an increase in our capital asset maintenance account to address facility repair and<br />
replacement issues, and status quo for the bond debt service.<br />
Since the last fees request, we have completed the following major facility projects:<br />
Tuckpointing of Coffman Memorial Union<br />
Replaced roof on West Bank Skyway<br />
Covered St. Paul <strong>Student</strong> Center loading dock to remediate a water infiltration problem in the<br />
electrical vault<br />
Status of Current Projects<br />
Second Floor Planning: This project will improve student group office space and resources,<br />
continue our commitment to cultural groups and provide mixed-use space for all registered<br />
student groups. Construction is expected to occur in the summer of 2013. The Second Floor<br />
Advisory Committee (SFAC) is in its second year of meeting weekly to provide direction and<br />
recommendations to the Board of Governors on the project. SFAC is made up of representatives<br />
from the cultural centers, student government, commuters and groups without assigned office<br />
space. We are not requesting additional funds for the completion of this project.<br />
Goldy‟s Refresh: We are updating the food equipment and menu, gaming concepts, audio-visual<br />
and furniture at Goldy‟s Gameroom in Coffman. We anticipate completion of this project during<br />
the current academic year.<br />
St. Paul <strong>Student</strong> Center: This is an aging facility and has been proposed for eventual replacement<br />
or renovation. Recent SSFCs have been interested in and supportive of developing a plan to<br />
maintain and improve facilities, services and programs at the St. Paul <strong>Student</strong> Center. There is a<br />
desire to limit the increase in student service fees for this eventual project.<br />
We also continuously work to maintain and improve our sustainability program, provide various<br />
technological enhancements (e.g. wireless improvements, mobile websites, building directories,<br />
signage, and meeting rooms), and increase the amount and use of art throughout the building.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Background<br />
History<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> department offers opportunities for students and the campus community to<br />
connect to convenient services, entertainment, dining options, meeting and event spaces, involvement<br />
opportunities and more - all in three convenient campus locations of Coffman Memorial Union (CMU),<br />
the St. Paul <strong>Student</strong> Center (SPSC) and the West Bank Skyway.<br />
The role of a college union focuses on three outcomes:<br />
Create a campus community<br />
Connect the curricular and co-curricular aspects of the student experience<br />
Provide a center for student development and leadership<br />
The union complements the academic experience through an extensive variety of cultural, educational,<br />
social and recreational programs that provide the opportunity to balance course work and free time as<br />
cooperative factors in education.<br />
Coffman Memorial Union<br />
Inspired by President Lotus Delta Coffman's statement in 1935 that, "someday, the University of<br />
Minnesota will have a <strong>Student</strong> Union as the center of its social life," construction of a student union began<br />
in 1939 and Coffman Memorial Union opened its doors for the first time on October 4, 1940. Coffman<br />
Memorial Union featured a main ballroom accommodating up to 1,200 dancers, a game room with<br />
bowling alley, cards and chess, a billiards room and men's and women's lounges. Coffman Union<br />
underwent its first renovation in the 1970s to overhaul the main entrance and lounge spaces, and was<br />
renovated again between 1999 and 2003 to accommodate the growing University community and the<br />
changing needs of its students.<br />
St. Paul <strong>Student</strong> Center<br />
The "<strong>Student</strong> Union Idea" on the St. Paul Campus began in 1930 when male students of the Farm Campus<br />
(later renamed the St. Paul Campus) were granted space in the Old Dairy Hall. In 1934, the "Farm<br />
Union," as it was called, opened to women and housed a game room, lounge and snack bar. Soon, the<br />
“Farm Union” could no longer accommodate the growing needs of the St. Paul campus and discussions of<br />
planning a new union began in 1947. Construction started in 1958 and by December of 1959 a few<br />
sections of the union were completed and occupied. The St. Paul <strong>Student</strong> Center fully opened its doors in<br />
1960 and underwent a major renovation from 1978 to 1980 to double its space.<br />
West Bank Skyway<br />
In 1960, Coffman Union's programs and services became so popular that momentum grew on the West<br />
Bank for an additional gathering place for students. In 1976, a $1.8 million proposal was brought before<br />
the University administration to create a West Bank Skyway to create an enclosed walkway between<br />
Blegen Hall and the West Bank Auditorium Classroom Building, now Willey Hall. The project was<br />
approved and construction on the West Bank Skyway was completed in 1980. In early spring of 2005, the<br />
West Bank Skyway closed for renovations and reopened August 15 of that same year with new floors,<br />
fresh paint, better lighting and an open atmosphere.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Mission<br />
Values<br />
Mission<br />
As a unit of <strong>Student</strong> Affairs, <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> serves students and the campus community by<br />
providing facilities, programs, services, leadership, and involvement opportunities that enhance the social,<br />
educational, recreational and cultural environment of the University of Minnesota.<br />
Value Statements<br />
Service<br />
Accountability<br />
Diversity<br />
We are committed to providing the campus community and our guests<br />
with exceptional services, programs, facilities and resources.<br />
We operate in a (fiscally) responsible manner, using our resources<br />
efficiently and effectively.<br />
We promote a welcoming environment centered around civility, respect,<br />
community and the open exchange of ideas.<br />
<strong>Student</strong> Development We encourage students to participate in activities, governance,<br />
employment and volunteer opportunities that develop into leadership and<br />
management experiences.<br />
Community<br />
Adaptability<br />
We build relationships among members of the University community by<br />
providing common facilities and collaborative programs throughout<br />
campus.<br />
We anticipate and respond to the changing needs of the University and<br />
community with flexibility, creativity and understanding.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Stay<br />
Play<br />
Coming for an event, a movie, or a concert? Staying for a lecture, a banquet or a student group event?<br />
Playing billiards? Going bowling? There are a lot of benefits to coming to the student unions. One<br />
benefit is that SUA creates positive associations and connectedness between students and the University<br />
experience via entertainment, event participation or student group opportunities. SUA also creates<br />
community by having a physical location including services, lounge space, and entertainment options<br />
where students can gather.<br />
SUA operates three facilities (Coffman Memorial Union, St. Paul <strong>Student</strong> Center, and West Bank<br />
Skyway) totaling more than 436,043 gross square feet. That‟s the size of 7 ½ football fields! These<br />
combined facilities represent the third- largest student union in the Big Ten.<br />
Facility<br />
Average number of<br />
days open per year<br />
Coffman Union 339<br />
St. Paul <strong>Student</strong> Center 329<br />
West Bank Skyway 250<br />
Hours of Operation<br />
Day of Week Coffman Union St. Paul <strong>Student</strong> Center West Bank Skyway<br />
Sunday noon – 11 pm noon – 11 pm closed<br />
Monday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />
Tuesday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />
Wednesday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />
Thursday 7 am – 11 pm 7 am – 11 pm 7:30 am – 7 pm<br />
Friday 7 am – 2 am 7 am – midnight 7:30 am – 5:30 pm<br />
Saturday 8 am – 2 am 8 am – midnight closed<br />
<br />
<br />
<br />
<br />
Host events: SUA facilitates the event coordination process for more than 9,000 events annually<br />
in Coffman Memorial Union, St. Paul <strong>Student</strong> Center, and campus outdoor spaces. Our customers<br />
include registered student groups, University departments, and outside guests who may use any of<br />
our 14 conference rooms, 13 event spaces, 11 contact tables, 7 display cases, 2 plazas and<br />
multiple resources including audio-visual services. <strong>Student</strong> groups receive reservation priority<br />
through our master calendar process which allows groups to request space for meetings, special<br />
events or resources before anyone else on campus. In addition, student groups receive free or<br />
reduced rates on all reservations made in our facilities. From large-scale cultural celebrations to<br />
weekly meetings, student groups are the largest of our client groups, hosting more than 6,000<br />
events each year!<br />
Clean and well-maintained spaces: SUA provides custodial and maintenance services to all<br />
areas within the student union buildings. Since the student union facilities are not state supported<br />
buildings, SUA is responsible for all custodial and maintenance costs. In addition, SUA is<br />
responsible for paying all utility costs associated with operating the facilities.<br />
Calendar of events: Although no two weeks are exactly alike, the one thing that can be counted<br />
on is a high volume of events and activities that occur within SUA facilities. Take a look at the<br />
advertisement in the appendix for an event sampling. There is always something happening.<br />
Leased spaces: SUA leases space to many University partners to provide services to students,<br />
faculty, staff, and the University community. These partners include:<br />
o ATMs for TCF Bank, US Bank, and Wells Fargo<br />
o Campus Club<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
Computer Lab<br />
Hennepin County Taxpayer <strong>Services</strong><br />
Multicultural Center for Academic Excellence<br />
OIT Tech Stop<br />
One Stop <strong>Student</strong> <strong>Services</strong><br />
Orientation and First-Year Programs<br />
Printing <strong>Services</strong><br />
<strong>Student</strong> Group Office Spaces<br />
TCF Bank<br />
UMPD Security Monitors<br />
U Card Office<br />
University Bookstore<br />
University Dining <strong>Services</strong><br />
University <strong>Student</strong> Legal <strong>Services</strong><br />
US Bank<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Events<br />
<strong>Activities</strong><br />
The 2012 <strong>Student</strong> Experience at the Research University (SERU) survey of 9,000 University of<br />
Minnesota students indicated that more than 78 percent of University of Minnesota students attend<br />
movies, concerts, sports or other entertainment events every week. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> has many<br />
involvement opportunities where students are given the chance to book, promote, and execute events for<br />
fellow U of M students and the campus community that enhance the social, educational, cultural and<br />
recreational environment of the University. Whether students participate in Homecoming or Spring Jam,<br />
check out an art exhibition, or attend an event held within our facilities, they benefit from the events &<br />
activities that SUA provides.<br />
Major Campus Events & <strong>Activities</strong>: planned by students, for students through the SUA<br />
Program Board. The Program Board plans major campus events like Homecoming and Spring<br />
Jam that bring together the campus community each year and add to a sense of school pride and<br />
enrich the community among students. The Program Board also regularly plans around 350<br />
events each year including films, concerts, and festivals for the University of Minnesota campus<br />
community, with an annual attendance of nearly 150,000. <strong>Student</strong>s have enjoyed past events<br />
such as:<br />
Comedians: Sarah Silverman, Aries Spears, Hal Sparks and Maria Bamford<br />
Lectures: Myth Busters, Jeff Corwin and Common<br />
Concerts: Ok Go, B.o.B, and The Head and the Heart<br />
Art Galleries: The Coffman and Larson (SPSC) Art Galleries showcase the exceptional work of<br />
University students, staff, faculty, alumni and community artists. Exhibits are curated, designed,<br />
and installed by students on the Visual Arts Committee of the Program Board.<br />
Game Rooms: The Gopher Spot in St. Paul and Goldy‟s Gameroom in Coffman offer bowling<br />
alleys, full-sized pool tables, video games, lounge space and meal and snack options. <strong>Student</strong><br />
staff in both venues offer a variety of programs from trivia nights to bowling competitions to<br />
enrich the student experience.<br />
Whole Music Club: <strong>Student</strong> run since its inception in the 1960s, the Whole Music Club has<br />
contributed to the cultivation of a huge and diverse music community in the Twin Cities. This<br />
historic entertainment venue in the basement of Coffman Union is renowned for offering shows<br />
by up-and-coming performers at affordable prices. Last year, students enjoyed concerts with<br />
Sims, Astronautalis, Shabazz Palaces, Caroline Smith and Good Night Sleeps, and many student<br />
bands that participated in Music Madness.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Create<br />
Connect<br />
Studies have shown that student engagement and co-curricular involvement leads to higher levels of<br />
satisfaction and enjoyment with the college experience. 2 Nearly 75 percent of students get involved in<br />
student groups and leadership events. 3<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> provides opportunities for students to enrich and complement their academic<br />
experience through involvement with diverse student groups, activities and programs through the <strong>Student</strong><br />
<strong>Activities</strong> area. The core functions of <strong>Student</strong> <strong>Activities</strong> are to:<br />
• Manage the relationship between Registered <strong>Student</strong> Groups and the University of Minnesota<br />
• Provide support services for Registered <strong>Student</strong> Groups (resources and education) that allow for their<br />
success<br />
• Provide recognition opportunities and initiatives that award student groups and student leaders for<br />
their contributions to the University community<br />
• Present campus-wide programs and events for University population that enrich the campus<br />
environment and reinforce student life traditions<br />
• Provide leadership and development opportunities for student leaders in student groups and<br />
department initiatives. Examples of recognition opportunities and campus-wide programs include:<br />
Paint the Bridge: One way to showcase your student group is through the annual Paint the<br />
Bridge initiative. <strong>Student</strong> groups and University departments may register to paint a panel on the<br />
Washington Avenue pedestrian bridge to spread the word about a group's available opportunities.<br />
<strong>Activities</strong> Fair: The <strong>Activities</strong> Fairs showcase hundreds of student groups and involvement<br />
opportunities for undergraduate, graduate, and professional students. <strong>Student</strong>s can stop by to find<br />
out how to get involved with a student group that interests you!<br />
Excellence Awards: In honor of Tony Diggs, former Director of the <strong>Student</strong> <strong>Activities</strong> Office,<br />
the Tony Diggs Excellence Awards are intended to recognize student group achievements. The<br />
awards are open to all registered student groups who serve undergraduate, graduate, and<br />
professional students. Awards are given in several categories including outstanding program or<br />
event, outstanding student group (undergraduate and graduate) and rookie of the year.<br />
2 Multi-Institutional Study of Leadership (MSL; 2006).<br />
3 <strong>Student</strong> Interest Survey (SIS:2006).<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Fast Friendly (<strong>Services</strong>)<br />
The retail area of SUA is responsible for managing game rooms, convenience stores, postal stations,<br />
concessions and information desks. While there are several other retail services within the Union, this<br />
chart provides a quick overview of services found within SUA‟s facilities.<br />
Service Description Coffman<br />
Union<br />
St. Paul <strong>Student</strong><br />
Center<br />
West Bank<br />
Skyway<br />
ATMs<br />
Withdraw cash, make a deposit, receive<br />
account balance<br />
Bookstore<br />
Books, course materials, supplies, and<br />
apparel<br />
Banking<br />
Computer Lab or<br />
Wireless Access<br />
Full-service banking<br />
Access to Mac and PC computers for<br />
registered students<br />
TCF Bank<br />
U.S. Bank<br />
Convenience Store *<br />
Event & Conference<br />
<strong>Services</strong>*<br />
Game Room *<br />
Hennepin County<br />
Service Center<br />
Information Desk *<br />
One Stop<br />
Postal Station *<br />
Printing <strong>Services</strong><br />
Tech Stop<br />
Tuition Dropbox<br />
U Card Office<br />
University Dining<br />
<strong>Services</strong><br />
University <strong>Student</strong><br />
Legal <strong>Services</strong><br />
Grab-n-go food and convenience options<br />
More than 20 conference rooms, two<br />
ballrooms, two theaters and many unique<br />
spaces to accommodate<br />
Bowling, billiards, gaming and lounge<br />
space, snack bar<br />
Non-renewal driver‟s license services,,<br />
motor vehicle tabs and registration,<br />
marriage, hunting and fishing licenses<br />
Find bus passes, campus maps, ticket<br />
discounts , and general information<br />
support<br />
Expertise in enrollment, financial aid,<br />
billing and payments<br />
Buy stamps and mail your letters or<br />
packages<br />
Full service b/w and color copying,<br />
digital and full-color printing, and more<br />
Central location to receive face-to-face<br />
technology consultations and support<br />
Convenient locations to drop off<br />
payments<br />
Access to campus services like the<br />
libraries, dining, recreational sports, and<br />
more<br />
Retail dining and vending options<br />
operated by University Dining <strong>Services</strong><br />
Provides legal representation and legal<br />
advice to eligible students on the Twin<br />
Cities campus<br />
Gopher Express Gopher Spot Gopher Express<br />
West<br />
*Denotes operation that is self-operated by <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong>. SUA controls hours of operation, service levels, and product lines. This<br />
allows us to quickly respond to customer feedback, change hours of operation, bring in new products and offer new services in a timely manner.<br />
Customer service is the number one priority and our goal is to strike a balance between low-cost services for students and generating revenue.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Food<br />
Drink<br />
SUA operates convenience stores known as the Gopher Express in CMU, Gopher Spot in the SPSC, and<br />
the Gopher Express West in the West Bank Skyway. These operations have a strong commitment to<br />
responding to students‟ requests, wants and dietary needs. The venues provide convenience items,<br />
snacks, beverages, and healthy alternatives including vegetarian, vegan, and organic foods. The chart<br />
below provides a sampling of the types of products that are offered.<br />
Item Local Organic Gluten-Free Vegan Vegetarian<br />
D’Amico Products<br />
Holy Land Hummus<br />
St. Paul Bagelry<br />
Products<br />
Amy’s Burritos<br />
ABC Cookies<br />
Luna Bars<br />
Olympia Granola<br />
Panini Sandwiches<br />
Glutino Frozen Meals<br />
Our convenience stores offer typical convenience store fare like soda, candy, chips, nuts and prepackaged<br />
sandwiches. But, we also offer items customized to the needs and wants of students and the University<br />
community. We work hard to keep our offerings delicious and our prices reasonable. In fact, you can get<br />
a complete meal for less than $5! These customized items include options that are:<br />
<br />
<br />
<br />
<br />
Culturally diverse<br />
Fair Trade<br />
Gluten-free<br />
Kosher<br />
<br />
<br />
<br />
Local<br />
Made fresh daily<br />
Organic<br />
<br />
<br />
<br />
U of MN grown or<br />
made<br />
Vegan<br />
Vegetarian<br />
All other retail dining options in <strong>Student</strong> Union facilities are operated by University Dining <strong>Services</strong><br />
(UDS). UDS Contract Administration is responsible for overseeing operations and pays SUA rent. UDS<br />
operations include:<br />
Baja Sol Tortilla<br />
Erbert & Gerbert‟s<br />
Papa John‟s<br />
Grill<br />
Bistro<br />
Starbucks Coffee<br />
Chick-Fil-A<br />
Greens To Go<br />
Subway<br />
Cranberry Farms<br />
Jamba Juice<br />
Topios Pizza<br />
Einstein Bros. Bagels Panda Express<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Lounge<br />
Study<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> has several spaces available for students to use for lounge and study. In a<br />
2009 report regarding study space on the Twin Cities campus, Coffman was the largest provider of study<br />
space on the East Bank; providing more than 43 percent of available study space. Likewise, the St. Paul<br />
<strong>Student</strong> Center provides more than 30 percent of the St. Paul campus study space.<br />
4<br />
4 University of Minnesota 2009 Study Space Advisory Report<br />
14
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Need Within the University Community<br />
More than 50,000 students from all 50 states and approximately 140 nations call the University of<br />
Minnesota-Twin Cities campus home. Currently 83 percent of all new freshmen live on campus, while<br />
about 21 percent of undergraduate students live on or near campus. Seventy-nine percent of<br />
undergraduate students live off campus or commute. Building a sense of community at a large<br />
metropolitan university is very important and challenging.<br />
With more than five million visitors to the student union facilities expected this year, SUA supports the<br />
University‟s priorities including: complementing the academic mission and student development through<br />
engagement and leadership activities; and enhancing the student experience to support student<br />
recruitment, retention and graduation.<br />
SUA‟s facilities and services provide an array of offerings and services that are unique on the University<br />
of Minnesota campus. No other facilities exist on campus to welcome all of the University community for<br />
such a wide variety of purposes. Guests can attend or host meetings, attend free and low-cost events, grab<br />
a bite to eat, buy books and apparel, repair their computer, get their U Card, check out student groups and<br />
much more.<br />
The 2011 <strong>Student</strong> Interest Survey found that the percentage of undergraduates involved in student groups<br />
and activities was 70 percent in 2011 compared to 54 percent in 2001. 5 Nearly all Twin Cities campus<br />
undergraduates (99.5 percent) visited CMU during the past 12 months. Two-thirds of all undergraduates<br />
and more than 25 percent of all graduate and professional students visit Coffman at least several times a<br />
month. 11.3 percent of all students, graduate and undergraduate, visited the St. Paul <strong>Student</strong> Center as<br />
least several times or more per month. While a much smaller percentage, 11.3 percent means more than<br />
5,900 students are regular users of the <strong>Student</strong> Center. It is estimated that 5,250 students are based<br />
primarily on the St. Paul campus.<br />
Benefit to <strong>Student</strong>s<br />
The 2011 <strong>Student</strong> Interest Survey indicates a high level of overall satisfaction overall with SUA<br />
programs, services and facilities. Eighty-six percent of all respondents were satisfied or very satisfied<br />
with Coffman while 77 percent were satisfied or very satisfied with the St. Paul <strong>Student</strong> Center. While the<br />
high percentage of use and satisfaction is indicative of demand and quality of SUA‟s facilities and<br />
programs, students and the University community benefit from SUA services in a variety of ways.<br />
Although students can pass through the <strong>Unions</strong> to use the restrooms, grab a cup of coffee, or lounge and<br />
study, they can also attend free and low-cost events, visit more than 30 student groups, obtain<br />
employment, fix their laptop, sell their textbooks, buy movie tickets, print copies of their portfolio, apply<br />
for grants and much more.<br />
SUA enhances the community by providing convenient services on the East Bank, West Bank, and St.<br />
Paul campus. Our facilities, programs, and services are designed to be enjoyed by undergraduate,<br />
graduate and professional students, regardless of whether they reside on campus, commute as day or<br />
evening students, are full-time or part-time students, extension students, prospective students or alumni.<br />
5<br />
(2011). <strong>Student</strong> Interest Inventory<br />
15
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
As illustrated in the 2011 <strong>Student</strong> Interest Survey, more than 70 percent of all undergraduates are<br />
involved at least to a slight degree in student groups or campus activities. <strong>Student</strong>s were asked to assess<br />
the impact of their participation in registered student groups or other campus activities on their personal<br />
development. The following are the percentages of undergraduate respondents who reported “great<br />
impact” in these areas.<br />
60%<br />
50%<br />
40%<br />
30%<br />
20%<br />
10%<br />
0%<br />
Impact of participation in registered student groups or<br />
other campus activities on personal development<br />
Respondents<br />
*University of Minnesota <strong>Student</strong> Development Outcomes<br />
The <strong>Student</strong> <strong>Unions</strong> provide an environment where freedom of expression exists and is affirmed, others‟<br />
rights are respected, and opportunities exist to meet people of diverse backgrounds. In addition to<br />
providing a central gathering place for the University community, SUA offers venues for key campus<br />
events, student government offices, student cultural centers, program committee activities, student group<br />
office and meeting spaces, study spaces, gallery space for student and faculty art shows, and informal<br />
lounge space.<br />
For the students who don‟t explicitly use services or facilities offered by <strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong>,<br />
benefits can still be realized. SUA has taken efforts to create a stronger community beyond its walls,<br />
encouraging and facilitating the creation of campus culture that unites students, faculty, staff, alumni, and<br />
the University through various cultural initiatives. Some examples of these initiatives include a student<br />
driven fundraiser for the construction of a Goldy Gopher statue, a project to research and resurrect<br />
traditions from the University‟s past, and the celebration of Coffman Memorial Union‟s 75 th year of<br />
existence, which will include displays of artifacts from <strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong>‟ rich history.<br />
Through these initiatives, SUA aims to build stronger connections between individual students and the<br />
University in order to attract new talent to campus, improve retention rates, and create a more enjoyable<br />
college experience for all students.<br />
16
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
<strong>Student</strong> Involvement<br />
Leadership Involvement<br />
Board of Governors: This annually selected team of volunteer students helps shape student union<br />
policy. The membership of the Board of Governors(BOG) consists of 15 student members and the<br />
Director of <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> who serves in an ex-officio, non-voting capacity. The BOG is<br />
involved in the stewardship of SUA‟s programs, services, facilities, and student group space;<br />
development of overall goals and budget; house policies; and evaluation of SUA programs, services and<br />
facilities.<br />
<strong>Student</strong> Employment: SUA provides hundreds of paid student employment positions in the areas of<br />
Retail, Administration, Facilities, Marketing & Design and more. These student positions represent the<br />
equivalent of about 60 full-time equivalent positions. SUA offers competitive pay ranging from $8 to<br />
$13.50 and <strong>Student</strong> Development Outcomes with all positions. Advancement opportunities are available<br />
through many of the positions. The department is committed to students and students are the heart of<br />
SUA.<br />
Graduate Assistantships: SUA provides four graduate assistantships annually. Three of the positions<br />
support our student activities functions, two student group services and the other through the<br />
programming board. The final position is an arts and archives position working on building art and<br />
history. Our graduate assistantships contribute to the development of future student affairs professionals.<br />
Program Board: SUA offers leadership positions on our <strong>Student</strong> Program Board where students are<br />
given the opportunity to book, promote and execute events for fellow U of M students and the campus<br />
community. <strong>Student</strong>s plan events like weekly films, the <strong>Student</strong> Film Festival, concerts in the Whole<br />
Music Club, Spring Jam, Homecoming, late night events, art exhibitions in the SUA Art Galleries and<br />
many more.<br />
<strong>Student</strong> Ambassadors: <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> has addressed the growing requests for<br />
information and representation at on-campus events and outreach through recruitment, hiring and<br />
training student ambassadors to serve as SUA representatives. The SUA <strong>Student</strong> Ambassador program<br />
consists of 10-15 SUA student employees who promote SUA offerings to current and future UMTC<br />
students about facilities, services, leadership and involvement opportunities.<br />
Event Volunteers: The <strong>Student</strong> Program Board relies on the help of more than 300 volunteers to<br />
execute the wide array of events they produce throughout the year. Many of the volunteers who get<br />
involved in leadership positions with the Program Board work as SUA student employees as a result of<br />
their volunteer experience.<br />
There are many volunteer opportunities for those interested in making a difference at the University. Not<br />
only can this be a great resume builder, but students can also have a hand in deciding what kind of events<br />
student fees will be used for. Roughly 300 students volunteer by planning, implementing, and evaluating<br />
major campus-wide activities. SUA benefits from approximately 23,000 student volunteer hours per<br />
year. This shows the commitment and role volunteers play in coordinating all the services and programs<br />
offered.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Section II: Organizational Charts<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />
University of Minnesota<br />
Board of Regents<br />
Office of the President<br />
Office of the Senior VP<br />
for Academic Affairs<br />
Office of <strong>Student</strong> Affairs<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />
Director<br />
Maggie Towle<br />
SUA Board of<br />
Governors<br />
Sr. Associate<br />
Director<br />
Denny Olsen<br />
Associate<br />
Director<br />
Jason Hancock<br />
<strong>Student</strong><br />
<strong>Activities</strong><br />
Finance &<br />
Accounting<br />
Retail<br />
Marketing<br />
HR & Admin<br />
<strong>Services</strong><br />
St. Paul <strong>Student</strong><br />
Center<br />
Coffman Facilities<br />
& Operations<br />
Leases<br />
<strong>Student</strong> Group<br />
Registration,<br />
Advising<br />
All-Campus<br />
Elections<br />
Commission<br />
Programs &<br />
<strong>Activities</strong><br />
Late-Night<br />
Programming<br />
Leadership/<br />
Engagement<br />
Grants Program<br />
Awards &<br />
Recognition<br />
Finance &<br />
Accounting<br />
<strong>Services</strong><br />
Disperse SSF &<br />
grant funds to<br />
student groups<br />
Convenience<br />
Stores<br />
Gamerooms<br />
Information<br />
Desks<br />
Post Offices<br />
Integrated<br />
Marketing<br />
Planning<br />
Graphic Design<br />
Web<br />
Programming &<br />
Design<br />
Public & Media<br />
Relations<br />
Copywriting &<br />
Editing<br />
Assessment<br />
Planning &<br />
Implementation<br />
Administrative<br />
Support<br />
Human<br />
Resources<br />
Payroll<br />
Technology<br />
<strong>Services</strong><br />
Training &<br />
Development<br />
Custodial<br />
Maintenance<br />
Security<br />
Evening/Weekend Mgmt<br />
Events & Conference<br />
- <strong>Student</strong> group reservations<br />
- Department reservations<br />
- Guest reservations<br />
- Outdoor space<br />
Audio/Visual <strong>Services</strong><br />
<strong>Student</strong> Group Office Space<br />
Allocation<br />
Leases<br />
- <strong>Student</strong><br />
organizations<br />
- University<br />
departments<br />
- Commercial retail<br />
18
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />
Board of Governors<br />
Board President<br />
Director<br />
* Overall Goals and Budget for SUA<br />
* SUA House Policy Approval<br />
* Evaluation of SUA<br />
-- Programs, <strong>Services</strong>, Facilities<br />
Executive Committee<br />
(President, Vice President,<br />
Program Board President,<br />
Committee Chairs)<br />
Advisors:<br />
Director &<br />
Sr. Associate Director<br />
Finance Committee<br />
Advisor: Assistant Director -<br />
Finance<br />
Policies Committee -<br />
Advisor: Associate Director -<br />
Facilities<br />
Programs Board<br />
Advisor: Assistant Director -<br />
<strong>Student</strong> <strong>Activities</strong><br />
Communications Committee<br />
Advisor: Marketing Director<br />
Budget<br />
Fee Requests<br />
Capital Requests<br />
New Initiatives<br />
Rates<br />
<strong>Student</strong> group office<br />
space allocation<br />
House Policies<br />
Constitution<br />
Facilities<br />
<strong>Activities</strong> & Event<br />
Development<br />
Assessment<br />
Recruitment<br />
Recognition<br />
19
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong><br />
Program Board<br />
20
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Section III: Unit Performance Report<br />
Metrics<br />
Measures<br />
Because the Program Board is responsible for planning events and activities that students want to see and<br />
that enrich their student experience, regular feedback is generated to gauge student interests. This<br />
information guides students as they look for bands, performers, speakers and entertainers to bring to<br />
campus. Each event is planned based on regular assessment on past events and constant feedback from<br />
the general student community. Examples of program assessment and evaluations conducted regularly<br />
include:<br />
Regular online surveys to obtain student input that informs film selections<br />
Feedback forms from University community submitted via SUA‟s web site<br />
Online submission forms for Spring Jam and Homecoming themes, internet comment boxes, and<br />
web-based blog comment forms<br />
U of M specific social media analytics (Facebook “Likes”, Twitter followers) for performers<br />
Evaluations completed by participants at events<br />
Late night programs, Spring Jam and Homecoming surveys, evaluation meetings with committee<br />
and participants (e.g., Greeks, Housing & Residential Life, <strong>Student</strong> Groups, etc.)<br />
Post-event evaluation with Program Board committee chairs and volunteers<br />
Results from <strong>Student</strong> Development Outcomes surveys<br />
In addition to data collected specifically by the Program Board, the following tables highlight other SUA<br />
performance measures.<br />
Measures of Performance<br />
Actual<br />
2010-11<br />
Actual<br />
2011-12<br />
Estimated<br />
2012-13<br />
Estimated<br />
2013-14<br />
Estimated<br />
2014-15<br />
Administration<br />
Annual Traffic Counts 5,400,788 4,986,469 5,250,000 5,450,000 5,800,000<br />
Coffman Union 3,537,812 3,148,205 3,250,000 3,300,000 3,500,000<br />
St. Paul <strong>Student</strong> Center 710,622 761,980 800,000 850,000 900,000<br />
West Bank Skyway 1,152,354 1,076,284 1,200,000 1,300,000 1,400,000<br />
Number of <strong>Student</strong> Jobs 229 226 230 230 230<br />
FTE <strong>Student</strong> Employees 60.5 64 64 64 64<br />
Graduate Assistants 4 5 4 4 4<br />
Full-Time Employees 62 62 62 62 62<br />
Volunteers 211 205 377 377 377<br />
Actual<br />
2010-11<br />
Actual<br />
2011-12<br />
Estimated<br />
2012-13<br />
Estimated<br />
2013-14<br />
Estimated<br />
2014-15<br />
Measures of Performance<br />
Events & Conferences<br />
Total Number of Bookings 9,585 9,260 9,325 9,400 9,400<br />
Bookings by Type (all clients)<br />
Conference Rooms<br />
Event Spaces<br />
Resources<br />
Outdoor Spaces<br />
Total<br />
5,051<br />
1,587<br />
2,432<br />
515<br />
9,585<br />
4,915<br />
1,557<br />
2,284<br />
504<br />
9,260<br />
4,925<br />
1,600<br />
2,300<br />
500<br />
9,325<br />
5,000<br />
1,600<br />
2,300<br />
500<br />
9,400<br />
5,000<br />
1,600<br />
2,300<br />
500<br />
9,400<br />
Bookings by <strong>Student</strong> Groups 6,577 6,468 6,500 6,520 6,520<br />
Bookings by Departments 2,163 1,968 2,010 2,050 2,050<br />
Bookings by Guests 255 249 235 250 250<br />
Bookings by Program Board 590 575 580 580 580<br />
Overall satisfaction (5-point scale) 4.72 4.66 4.70 4.70 4.70<br />
21
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Measures of Performance<br />
Actual<br />
2010-11<br />
Actual<br />
2011-12<br />
Estimated<br />
2012-13<br />
Estimated<br />
2013-14<br />
Estimated<br />
2014-15<br />
Marketing & Design<br />
Facebook Followers 1,521 3,486 7,000 10,500 14,000<br />
Number of Unique Web Visitors 242,563 259,193 275,000 290,000 300,000<br />
Per Year to sua.umn.edu<br />
Number of Subscribers to SUA 1,928 2,398 3,173 3,800 4,500<br />
E-Newsletters<br />
Mobile Device Traffic to<br />
sua.umn.edu<br />
10,968 25,245 40,000 55,000 70,000<br />
Measures of Performance<br />
Retail<br />
Actual<br />
2010-11<br />
Actual<br />
2011-12<br />
Estimated<br />
2012-13<br />
Estimated<br />
2013-14<br />
Estimated<br />
2014-15<br />
Convenience Stores –<br />
Coffman & West Bank<br />
Total Transactions at C-Stores 337,072 332,920 353,400 363,316 380,730<br />
Total Revenue at C-Stores 1,000,155 992,217 1,039,413 1,068,575 1,119,795<br />
Gamerooms – St. Paul & Coffman<br />
Total Revenue at Gamerooms 665,606 700,083 784,728 787,116 803,851<br />
Total Gameroom Traffic Counts 256,073 271,722 272,379 286,714 301,805<br />
Total Transactions at Gamerooms 133,121 140,017 143,929 151,504 159,478<br />
(estimated)<br />
Total Number of Reservations 244 266 234 259 277<br />
Information Desks<br />
Total Transactions at Info Desks 18,507 15,950 18,594 21,554 22,174<br />
Total Revenue at Info Desks 164,649 196,417 195,728 226,886 233,407<br />
Postal Stations<br />
Total Number of Postal<br />
Transactions<br />
89,533 79,998 94,954 96,536 96,536<br />
Total Revenue for Postal Stations 700,935 673,221 759,633 772,288 772,288<br />
Measures of Performance<br />
<strong>Student</strong> <strong>Activities</strong><br />
Actual<br />
2010-11<br />
Actual<br />
2011-12<br />
Estimated<br />
2012-13<br />
Estimated<br />
2013-14<br />
Estimated<br />
2014-15<br />
<strong>Student</strong> Group <strong>Services</strong><br />
Total Number of <strong>Student</strong> Groups<br />
788 855 923 991 1,059<br />
Registered<br />
Number of Newly Formed <strong>Student</strong> 156 146 151 151 151<br />
Groups Registered<br />
Number of <strong>Student</strong> Group Officer<br />
101 127 140 140 140<br />
Training Sessions Held<br />
Number of Grant Applications<br />
575 504 510 510 510<br />
Received<br />
Number of Groups Awarded Grant 247 206 225 225 225<br />
Funding<br />
Number of <strong>Student</strong> Group<br />
214 225 242 259 276<br />
Fundraisers on Campus<br />
<strong>Activities</strong>, Programs & Events<br />
Total Number of Programs 562 396 350 350 350<br />
Total Attendance at Events 143,861 155,446 149,836 149,836 149,836<br />
22
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Section IV: Fiscal Page<br />
Actuals FY11<br />
Actuals FY12<br />
Approved<br />
Budget Plan<br />
FY13<br />
Actuals (as of<br />
Dec 2012)<br />
Proposed<br />
Budget Plan<br />
FY14<br />
Proposed<br />
Budget Plan<br />
FY15<br />
Tuition - - - - - -<br />
University Fee - - - - - -<br />
<strong>Student</strong> <strong>Fees</strong> 10,234,047 9,973,162 9,945,758 9,284,417 10,261,420 10,559,278<br />
Indirect Cost Recovery - - - - - -<br />
State Special - - - - - -<br />
Internal Sales 1,843,687 1,837,558 1,828,848 709,660 1,880,043 1,905,365<br />
Other Unrestricted Revenue 3,252,072 3,350,979 3,565,020 1,520,257 3,720,222 3,800,804<br />
Gifts 3,097 3,001 3,000 - 3,000 3,000<br />
Private Practice - - - - - -<br />
Appropriations - - - - - -<br />
Grants and Contracts - - - - - -<br />
Investment Endowment Income and PUF<br />
87,277 87,579 62,000 22,191 62,000 62,000<br />
Distribution - - - - - -<br />
Other Revenue - - - - - -<br />
TOTAL EARNED OPERATING REVENUE $15,420,180 $15,252,279 $15,404,626 $11,536,525 $15,926,685 $16,330,447<br />
Salaries 4,043,018 3,968,672 4,207,882 2,033,362 4,318,273 4,395,251<br />
Fringe Benefits 1,116,999 1,163,446 1,220,121 555,692 1,177,932 1,205,115<br />
<strong>Student</strong> Aid 11,000 11,000 11,000 2,250 11,000 11,000<br />
Consultant/Purchased Person 393,862 571,247 417,898 382,944 488,047 480,047<br />
Supplies, Serv. & Misc. Exp. 1,258,131 1,417,442 1,471,442 589,832 1,468,970 1,458,062<br />
Materials for Resale 1,548,022 1,520,810 1,790,520 772,998 1,835,355 1,878,537<br />
Equipment & Other Capital Assets 101,279 48,110 200,000 73,155 200,000 200,000<br />
Non-Capital Equipment < $2,500 106,121 259,497 188,457 71,695 193,324 188,524<br />
Rents & Leases 70,176 80,081 199,716 47,829 194,361 194,357<br />
Repairs, Maintenance & Supplies 919,844 909,242 738,983 388,665 900,056 912,892<br />
Utilities 1,004,168 1,023,717 1,046,366 521,490 1,059,213 1,079,281<br />
ICR/Subcontracts & Participants - - - - - 0<br />
Enterprise Assessment 50,019 51,282 52,598 21,116 75,570 76,917<br />
Budgeted Reserves - - - - - 0<br />
Recurring FY Compact Allocation - - - - - 0<br />
Expenditures by Account Class Total $10,622,639 $11,024,546 $11,544,983 $5,461,028 $11,922,101 $12,079,983<br />
Utilities - - - - - -<br />
Facilities - 3,105 - - - -<br />
Warehouses - - - - - -<br />
Debt - - - - - -<br />
Leases - - - - - -<br />
Libraries - - - - - -<br />
Research Administration - - - - - -<br />
Information Technology 55,350 55,090 57,689 - 57,689 57,689<br />
<strong>Student</strong> <strong>Services</strong> - - - - - -<br />
General Purpose Classrooms - - - - - -<br />
Administrative Service Units 393,705 388,607 404,080 - 404,080 404,080<br />
Cost Allocation Charges Total $449,055 $446,802 $461,769 $0 $461,769 $461,769<br />
TOTAL OPERATING EXPENDITURES $11,071,694 $11,471,348 $12,006,752 $5,461,028 $12,383,870 $12,541,752<br />
Net Transfers In 10,161,043 10,112,123 8,591,788 828,469 1,180,259 1,182,701<br />
Net Transfers Out 14,395,631 14,368,563 12,227,818 4,131,709 6,418,360 4,722,499<br />
Total Operations Net Transfers and Maintenance<br />
(4,234,588) (4,256,440) (3,636,030) (3,303,240) (5,238,101) (3,539,798)<br />
Allocation FY Compact Allocation Recurring<br />
293,561 286,820 286,820 286,820 284,525 284,525<br />
Transfer - - - - - -<br />
Net NonOperating Revenues (3,941,027) (3,969,620) (3,349,210) (3,016,420) (4,953,576) (3,255,273)<br />
NET SURPLUS (DEFICIT) $407,459 ($188,690) $48,664 $3,059,077 ($1,410,761) $533,422<br />
Prior Year Carryforward 7,060,804 7,468,263 7,279,573 7,328,237 7,328,237 5,917,476<br />
Ending Balance 7,468,263 7,279,573 7,328,237 10,387,314 5,917,476 6,450,898<br />
% of Total Expenditures 67.45% 63.46% 61.03% 190.21% 47.78% 51.44%<br />
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<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Section V: Reserve Accounts<br />
Operating Reserve<br />
Current balance (12/31/12): $680,092<br />
Projected balance on 7/01/13: $680,092<br />
Projected balance on 6/30/14: $680,092<br />
Projected balance on 6/30/15: $680,092<br />
The operating budget is used to cover expenses associated with the day-to-day operations of SUA such as<br />
staff salaries and fringe benefits, operating supplies and services, telephones, advertising, housekeeping,<br />
maintenance and utilities. An operating budget reserve is maintained in the event something unforeseen<br />
occurs such as a shortfall in revenue or a large unexpected expense (e.g., an unseasonably cold winter or<br />
hot summer and resulting utility increases).<br />
Long-term Capital Asset Maintenance Reserve<br />
Current balance (12/31/12): $3,478,457<br />
Projected balance on 6/30/13: $3,523,904<br />
Projected balance on 6/30/14 $3,573,904<br />
Projected balance on 6/30/15 $3,623,904<br />
The long-term capital asset maintenance reserve is maintained for future large-scale renovation projects<br />
such as the renovation or replacement of the St. Paul <strong>Student</strong> Center or other Union facility. The St. Paul<br />
<strong>Student</strong> Center is an aging facility and has been proposed for eventual replacement or renovation. Recent<br />
SSFCs have been interested in and supportive of developing a plan to maintain and improve facilities,<br />
services and programs at the St. Paul <strong>Student</strong> Center. There is a desire to limit the increase in student<br />
service fees for this eventual project. Therefore, this account was established so that major pre-design and<br />
related planning expenses could be covered without requesting additional student fees.<br />
Additionally, this account may be accessed in the event the short-term capital asset maintenance budget is<br />
unable to fund needed repairs and maintenance to student union facilities.<br />
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University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Section VI: Financial Footnotes<br />
CURRENT NONSPONSORED REVENUE – TOTAL EARNED REVENUE<br />
U of M Term U of M Definition SUA Budget Notes<br />
<strong>Student</strong> <strong>Fees</strong><br />
Internal Sales<br />
Other Unrestricted<br />
Revenue<br />
Gifts<br />
Endowment Income and<br />
PUF Distribution<br />
Includes <strong>Student</strong> <strong>Services</strong> Fee<br />
Allocations, Course <strong>Fees</strong>, and<br />
Application <strong>Fees</strong>.<br />
Sales made by self-supporting units to<br />
University departments.<br />
Sales made to students, faculty, staff,<br />
alumni, and the general public, and<br />
associated refunds.<br />
Revenues generated from sales for<br />
non-athletic events such as concerts and<br />
theatrical performances.<br />
Donation of funds from businesses,<br />
foundations or individuals, or bequests<br />
from individuals.<br />
Interest earnings on scholarship<br />
endowment accounts and long-term<br />
reserves.<br />
Includes income from <strong>Student</strong> <strong>Services</strong> Fee<br />
allocation and course fees. Course <strong>Fees</strong> are<br />
associated with the bowling courses held in<br />
Goldy‟s Gameroom and represent $39,050<br />
in revenue for FY14 and FY15.<br />
Internal sales revenue generated primarily<br />
from space rented within CMU and the<br />
SPSC.<br />
Revenue from the sale of merchandise at<br />
the convenience stores, revenue generated<br />
by the game rooms, rental of facilities,<br />
ticket sales, etc.<br />
Funds transferred from University of<br />
Minnesota Foundation from Quiz Bowl<br />
endowment. Purpose of endowment is to<br />
fund Quiz Bowl operations.<br />
Interest earnings on four SUA scholarship<br />
accounts as well as the long-term capital<br />
asset maintenance reserve account.<br />
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EXPENDITURES BY ACCOUNT CLASS<br />
U of M Term U of M Definition SUA Budget Notes<br />
Salaries<br />
Fringe Benefits<br />
<strong>Student</strong> Aid<br />
Consultant/Purchased<br />
Person<br />
Supplies, <strong>Services</strong>, &<br />
Miscellaneous Expense<br />
All salary and wage compensation paid<br />
to professional and academic salaries,<br />
graduate assistants, civil service, and<br />
union represented employees and<br />
student employees.<br />
Includes all employee non-salary or<br />
non-wage compensation assessed to<br />
departments including employer<br />
retirement contributions, employer<br />
FICA contributions, health insurance,<br />
dental insurance, unemployment<br />
compensation, and the University‟s<br />
Terminal Vacation Payout Fund.<br />
Forms of student assistance which does<br />
not require repayment or result from<br />
employment.<br />
Payment for personnel services that<br />
implement a product or idea externally<br />
contracted for and provided to the<br />
University by specifically trained and<br />
qualified persons.<br />
General office supplies which are<br />
expenditures related to goods that are<br />
required for general operations.<br />
Examples would be office supplies,<br />
postage, audio and visual supplies,<br />
publications, food and provisions,<br />
uniforms, and promotional items.<br />
General operating services are<br />
expenditures related to services that are<br />
required for general operations.<br />
Examples would be audio and visual<br />
services, dues and subscriptions,<br />
license and fees, advertising,<br />
employee/student training, conference<br />
registration and insurance. Travel<br />
expenditures for employees and nonemployees<br />
such as student board<br />
University‟s Biennial Budget plan provides<br />
for a 2.50% increase in FY14 and FY15.<br />
Staff Classification Number of Staff<br />
Professional & Administrative 25<br />
Graduate Assistants 4<br />
<strong>Student</strong> Employees 249<br />
Civil Service, AFSCME,<br />
& Teamster 40<br />
Estimated rates for FY14 and FY15 by<br />
employee group are:<br />
Staff FY13 FY14 FY15<br />
P&A 34.9% 33.6% N/A<br />
CS/BU 39.6% 36.8% N/A<br />
Grad Assts 24.1% 23.1% N/A<br />
New rates were not available for FY15 so<br />
the budget plan reflects status quo. In<br />
addition, Grad Assts receive tuition<br />
remission calculated at a flat charge per<br />
hour worked. New rates are not yet<br />
available for FY14 and FY15 so the budget<br />
plan reflects the FY13 rate of $16.17/hour.<br />
Four scholarships are awarded annually to<br />
student volunteers for outstanding<br />
leadership within SUA. Two scholarships<br />
are awarded to the Homecoming King and<br />
Queen.<br />
Individuals contracted for services such as<br />
program entertainers and performers.<br />
General office supplies<br />
Supplies used for the daily operation of the<br />
department. Food offered during<br />
programming events. Uniforms for student<br />
employees and Teamster full-time<br />
employees.<br />
Promotional items used to promote<br />
activities and events.<br />
General operating services<br />
<strong>Services</strong> that are required for general<br />
operation of the department. Licenses and<br />
fees associated with credit card acceptance,<br />
dispersing grant awards to recipients and<br />
acquiring film licenses. Minnesota Daily<br />
ads to promote activities and events.<br />
Property and liability insurance for the three<br />
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Materials for Resale<br />
Equipment & Other<br />
Capital Assets<br />
Non-Capital Equipment<br />
FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
U of M Term U of M Definition SUA Notes<br />
Utilities<br />
Enterprise Assessment<br />
Cost Allocation Charges -<br />
Information Technology<br />
Cost Allocation Charges -<br />
Administrative Service<br />
Units<br />
Steam, water and sewer, electricity and<br />
waste management.<br />
System-wide fees assessed by the Office of<br />
Budget & Finance.<br />
Under the University‟s Full Cost Model,<br />
central administrative costs are being<br />
attributed to users. Examples of attributed<br />
costs include information technology.<br />
Under the University‟s Full Cost Model,<br />
central administrative costs are being<br />
attributed to users. Examples of attributed<br />
costs include the costs of administrative<br />
units such as the President‟s Office,<br />
Human Resources, General Counsel<br />
Utility expenses for Coffman Memorial<br />
Union, St. Paul <strong>Student</strong> Center, and West<br />
Bank Skyway. Rates are determined<br />
centrally.<br />
The enterprise assessment is increasing<br />
from 1.25% to 1.75% of salaries. SUA is<br />
not seeking additional fees to cover the<br />
increase. The assessment funds the central<br />
PeopleSoft administrative systems.<br />
Total cost allocation to SUA for FY14 and<br />
FY15 is $461,769. Of this, $57,689 is<br />
attributed to information technology.<br />
Total cost allocation to SUA for FY14 and<br />
FY15 is $461,769. Of this, $404,080 is<br />
attributed to administrative service units.<br />
NET TRANSFERS IN (OUT) FROM OTHER UNITS<br />
U of M Term U of M Definition SUA Notes<br />
Net Transfers In<br />
Transfers are either mandatory or nonmandatory.<br />
Mandatory transfers (MTI) are<br />
permanent movements of resources, which<br />
result from external or legal obligations<br />
such as bond resolution or indenture<br />
agreements to set aside funds to meet<br />
principal and interest payments on longterm<br />
debt. Non-mandatory transfers<br />
(NMTI) are permanent movements of<br />
resources, made at the discretion of the<br />
governing board or management, to serve a<br />
variety of objectives including the need to<br />
provide resources for programmatic or<br />
operational needs.<br />
<strong>Student</strong> Service <strong>Fees</strong> are credited to<br />
three target chartfield strings and funds<br />
are then allocated into the various<br />
receiving chartfield strings using the<br />
NMTI account. Funding for late night<br />
programming and ATM revenue is<br />
received as a NMTI from Central.<br />
Net Transfers Out See Net Transfers Out The 1970s bond is held externally by<br />
Wells Fargo and payment on that bond is<br />
classed as a MTO.<br />
<strong>Student</strong> <strong>Services</strong> <strong>Fees</strong> are credited to<br />
three target chartfield strings and funds<br />
are then transferred out to the various<br />
chartfield strings within the department<br />
and classed as a NMTO. The NMTO<br />
account is used to transfer funds to<br />
Accounting <strong>Services</strong> for payment of debt<br />
service by the University.<br />
Operations &<br />
Maintenance Allocation<br />
(O&M)<br />
Legislative funds allocated by the<br />
University.<br />
O&M funds are for a portion of SUA‟s<br />
share of the centrally allocated<br />
administrative costs. Total O&M<br />
allocation to SUA for FY14 and FY15 is<br />
$284,525. This is a decrease from FY13<br />
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Net Surplus (Deficit)<br />
Carry Forward<br />
Balance remaining at fiscal year-end,<br />
which is carried forward to the next fiscal<br />
year<br />
Balance remaining at fiscal year-end,<br />
which is carried forward to the next fiscal<br />
year.<br />
by 0.8%. SUA is not seeking additional<br />
fees to cover this increase.<br />
The operating reserve, bond repayment,<br />
capital asset maintenance accounts, and<br />
certain restricted accounts such as<br />
scholarships have carry forward<br />
balances.<br />
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Section VII: <strong>Fees</strong> Request<br />
FY14<br />
FY15<br />
2013-2014 2014-2015<br />
1. Operating Fee<br />
Current fee allocation $5,467,735 $5,505,854<br />
Amount of fees request $5,505,854 $5,553,710<br />
2. Capital Asset Maintenance Fee<br />
Current fee allocation $ 724,207 $1,000,000<br />
Amount of fees request $1,000,000 $1,250,000<br />
3. Bond/Debt Service Fee<br />
Current fee allocation $3,716,516 $3,716,516<br />
Amount of fees request (for information only) $3,716,516 $3,716,516<br />
1. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> – Operating Request<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> is requesting a <strong>Student</strong> <strong>Services</strong> Fee allocation as follows to support<br />
operations:<br />
2012-2013 2013-2014 2014-2015<br />
Continuation of Base Allocation from Prior Year $5,467,735 $5,505,854<br />
Salary Improvement Funds – prorated based on<br />
38,119 35,367<br />
ratio of self-generated revenue to fees support<br />
Fringe Improvement Funds – prorated based on<br />
12,489<br />
ratio of self-generated revenue to fees support<br />
TOTAL $5,467,735 $5,505,854 $5,553,710<br />
We request funding for the summer of 2012 and 2013 because SUA operates at 100 percent of our regular<br />
operations during the summer.<br />
The operating budget is used to cover expenses associated with the day-to-day operations of the <strong>Student</strong><br />
<strong>Unions</strong> & <strong>Activities</strong>. These expenses include, but are not limited to, staff salaries and fringe benefits,<br />
operating supplies and services, program expenses, insurance, the University‟s cost pool charges,<br />
advertising, housekeeping, maintenance and utilities.<br />
2. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> – Capital Asset Maintenance Request<br />
SUA requests an allocation for $1,000,000 for FY2014 and $1,250,000 for FY2015. This fund<br />
protects the capital investment of students and ensures proper care and maintenance of the facilities.<br />
These funds are used for the following purposes:<br />
<br />
<br />
<br />
General building repair, replacement and maintenance for all three venues<br />
Breakdowns and major emergency repairs for building systems (e.g., elevators, heating,<br />
ventilation, cooling) and life safety issues for all three venues<br />
Replacement of furniture, equipment and interiors for all three venues<br />
SUA is requesting that the allocation be increased to $1,000,000 for FY14 and $1,250,000 in FY15.<br />
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University of Minnesota – Twin Cities<br />
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Our account balances have declined in recent years from $2.0 million in June 2012 to an expected balance<br />
of $105,000 by June 2014. While the previously allocated amount of $724,207 was an adequate amount<br />
in the early years following the Coffman renovation completed in 2002, Coffman is no longer a new<br />
building and maintenance expenses have increased. The St. Paul <strong>Student</strong> Center and the West Bank<br />
Skyway also have ongoing needs for maintenance. Without an increase in the student fee, this account<br />
will be unable to pay for any needed emergency repairs.<br />
If we were fully funding the asset maintenance and repair and replacement of our facilities, we would<br />
require $2.8 million annually according to the University‟s depreciation formula. However, we are<br />
requesting an increase at more modest amounts to help us maintain facilities (from $724K to $1M in<br />
FY14 to $1.25M in FY15).<br />
Examples of recent projects that have impacted our balances include: major tuckpointing of Coffman,<br />
roof replacement on the West Bank Skyway, SPSC electrical vault water infiltration repair in 2012 and<br />
anticipated need to repair a water infiltration issue in the Coffman tunnel and bookstore. We will also<br />
complete a renovation project to the second floor of Coffman in summer 2013.<br />
In addition, examples of more routine expenses paid from this account include carpeting, lounge furniture<br />
repair and replacement, computer replacement, security systems, upgrading to door card swipe access,<br />
event table replacements, additional electrical outlets, technology improvements such as flat screens in<br />
meeting rooms and touch screen directories, LED projectors for large event spaces, freezers and coolers<br />
for retail areas and sound and lighting improvements.<br />
Increasing the fee allocation for the capital asset maintenance account will allow us to keep up with<br />
required projects to maintain our facilities. Unlike Recreational Sports, we do not have a capital<br />
enhancement fee dedicated to our facilities.<br />
3. <strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong> – Bond/Debt Service Fee<br />
This account is used to repay the 1970s, 1999, and 2001 bonds that were issued to renovate Coffman<br />
Union. The budget also covers payment of an internal loan for building out the Coffman food servery.<br />
The 1970s bond was originally for 40 years and will be paid off in FY15. Early pay-off of these bonds is<br />
not advisable because of HUD prepayment penalties, a low-interest rate, and the fact that the bond<br />
includes U of M housing projects in addition to the 1970s Coffman renovation and construction of the<br />
West Bank Skyway. The 1999 and the 2001 bond repayment obligation is for 20 years. Even though the<br />
70s bond will be paid off in FY15, SUA will request that funding be continued at current levels as the<br />
1999 and 2001 bonds are at their peak years in amounts to be repaid. In 2018, current bond payments will<br />
start to be less than our current SSFC allocation of resources. At that time, SUA‟s plan is that <strong>Student</strong><br />
Service fees revenues for bond repayment would continue at current level and be reallocated for partial<br />
funding of any eventual major SPSC renovation or replacement project.<br />
The dollars needed annually to repay the debt have exceeded the current annual <strong>Student</strong> <strong>Services</strong> Fee<br />
allocation. Based on the amortization schedule, it was projected that the reserve balance would be spent<br />
down by June 30, 2009. However, we have worked to solve this problem internally through FY22<br />
without requesting any additional student service fees.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
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Section VIII: Description of Impact at a 10<br />
Percent Reduction<br />
Operating Budget<br />
SUA operates an extremely lean department administratively and is conservative in the number of fulltime<br />
staff it employs. Often times we have a full-time supervisor with a staff of only student employees.<br />
We use student employees wherever we can and fill more than half of our paid full-time equivalent (FTE)<br />
positions with students. Currently we are not equipped to convert additional full-time positions to student<br />
positions to save dollars because of the added supervisory burden and complexities of our operations.<br />
The Events & Conferences and Retail program areas are the two areas that generate revenue for the<br />
department and are an essential component to our financial model. It takes staff to promote, negotiate and<br />
manage opportunities to make money. It is also important to keep our facilities clean, attractive, and safe<br />
so that people will want to use them. In addition, it is important to keep our buildings open for the<br />
services and operations provided by our tenants, such as Bookstores, UDS, banks, U Card, and Printing<br />
<strong>Services</strong>.<br />
The idea of raising additional revenue to offset the effect of a 10 percent cut is not realistic because SUA<br />
does not have access to some of the revenue generating opportunities that other student unions have in the<br />
Big Ten. For example, some student unions operate and receive revenue from the food service,<br />
bookstore, a hotel, or a large conference center.<br />
A 10 percent reduction in our current student services fees allocation ($550,858 in FY14 and $555,371 in<br />
FY15) would be a serious setback for our department and the Twin Cities campus. If the reduction<br />
occurred, the amount would be taken out of our campus-wide programs area and would reduce related<br />
marketing expenses. We would also have to consider a reduction of building or service hours if that<br />
would be possible without reducing revenues significantly. A high level of student programming results<br />
in some revenue generation and is essential for the overall success of the building. A decrease in the level<br />
of student programming in the students unions would result in fewer films, concerts and other activities<br />
ultimately decreasing foot traffic in SUA facilities and decreasing overall revenue generated. Failing to<br />
provide this synergy will result in financial issues not only for SUA, but will also impact revenue<br />
generated for all building tenants, including food venues and the bookstore. A cutback in any area would<br />
mean a decline in employment and involvement opportunities for students as well. A decrease in building<br />
or service hours has a potential negative impact on revenue which would cancel out much of the savings<br />
incurred by reducing hours. Reducing hours would have a negative service impact on students and<br />
student groups who use the building, potentially leading to an inability to meet student needs.<br />
Capital Asset Maintenance Fund<br />
This fund covers all three facilities and is much like an insurance policy. The purpose of the fee is to<br />
protect the capital investment of students and ensure that money is available to properly care for,<br />
maintain, or replace the facilities, interior furnishings, and equipment when needed. Public buildings<br />
such as the student unions receive a lot of hard wear and tear because of all the traffic. A reduction of 10<br />
percent would leave us unable to pay for any needed emergency repairs. This is a relatively small annual<br />
allocation when you look at the value of the capital investment students have made in student union<br />
facilities.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
University of Minnesota – Twin Cities<br />
<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Appendix – Multimedia Links<br />
<strong>Student</strong> <strong>Unions</strong> & <strong>Activities</strong>‟ YouTube Channel gives students the opportunity to find videos about what<br />
events are coming up, highlights from our events and much more. All videos are developed by students<br />
for students. We have a video production assistant who films the videos and all the “actors” in our videos<br />
are students. This allows students to experience all elements of video production and the ability to tell<br />
their story from a student perspective.<br />
Visit the links below to see our most recent and favorite videos while learning more about what the<br />
unions have to offer:<br />
Coffman Union: A Stroll Back in Time<br />
Homecoming 2012 Recap<br />
<strong>Student</strong> Program Board Highlights 2011-2012<br />
Spring Jam 2012 Recap<br />
Gopher Express: Got Dogs?<br />
Coffman Info Desk Let It Snow Parody<br />
Visual Arts: Can‟t Touch This<br />
Goldy Statue Footsteps to a Legacy<br />
Finals Week & Quest for Luck<br />
The image below is an example of the SUAEvents & <strong>Activities</strong> Minnesota Daily weekly ad and<br />
corresponding posters that promote all events occuring Thursday through Saturday.<br />
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FY14 and FY15 Administrative <strong>Student</strong> <strong>Services</strong> Fee Request<br />
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<strong>Student</strong> <strong>Unions</strong> and <strong>Activities</strong><br />
Appendix – FY14 Capital Asset Maintenance List<br />
SUA Unit Location Item<br />
Person<br />
Total PriceResponsible<br />
Project Description<br />
Maintenance, Repair, and Replacement<br />
Facilities CMU Theater Seating and floor repair $ 100,000 J.Hancock<br />
Recovering of seating and resurfacing of the floor of the CMU Theater.<br />
Existing seating and flooring are from 2003 and showing signs of wear.<br />
Facilities<br />
Facilities<br />
J.<br />
CMU and SPSC large<br />
event venues Podium replacement $<br />
Hancock/M.<br />
20,000 Soderlund<br />
CMU and SPSC<br />
contact table locations Contact table replacement $ 35,000 J.Hancock<br />
Facilities CMU MS Room lounge Furniture replacement $ 25,000 J.Hancock<br />
CMU Whole Music<br />
Facilities Club Carpet replacement $ 6,000 J.Hancock<br />
Facilities CMU Great Hall Video switcher replacement $ 6,000 J. Thoen<br />
Facilities CMU Theater Video switcher replacement $ 7,000 J. Thoen<br />
Audio amplifier, digital signal<br />
processors, and cabling<br />
Facilities CMU Great Hall replacement $ 15,000 J.Thoen<br />
Audio amplifier, digital signal<br />
processors, and cabling<br />
Facilities CMU Theater replacement $ 15,000 J.Thoen<br />
Replacement of podiums in the large event venues. Existing are from<br />
2003 and are outdated in size and a/v capabilities. Research across<br />
campus indicated that they need to be custom made to meet our needs<br />
Replacement of contact tables to a more permanent (yet, flexible)<br />
structure that indicate they are designated for contact table use.<br />
Similar to what NDSU currently uses.<br />
Existing is from 2003 and is in need of replacement. Could also look at<br />
more flexible furniture that supports the MS Room events.<br />
Replacement of carpet in the upper level of the Whole. Existing is from<br />
2003 and is in need of replacement.<br />
Replacement of video switcher to a new one that will accept SDI, HDSI,<br />
and DVI, along with VGA and HDMI. Current switcher is obsolete given<br />
its technical abilities<br />
Replacement of video switcher to a new one that will accept SDI, HDSI,<br />
and DVI, along with VGA and HDMI. Current switcher is obsolete given<br />
its technical abilities.<br />
Replacement of the key audio equipment in the Great Hall, existing<br />
systems are from 2003 and are becoming technically obsolete. They<br />
will be maintained for a back up system.<br />
Replacement of the key audio equipment in the Theater, existing<br />
systems are from 2003 and are becoming technically obsolete. They<br />
will be maintained for a back up system.<br />
Replacement of 20 upright vacuum cleaners. Existing ones are from<br />
2006 and are frequently in need of repair.<br />
Replacement of dining area and corridor carpets, carpet is from 2005<br />
and is in need of replacement.<br />
Annual technology replacement including computers, monitors, and<br />
printers based on IT replacement schedule<br />
Facilities CMU Custodial Vacuum replacement $ 7,848 E. Kaudy<br />
SPSC Dining Area and<br />
Facilities corridors Carpet replacement $ 28,956 J.Hancock<br />
Annual technology<br />
IT<br />
SUA wide<br />
replacement $ 45,750 T. Raygor<br />
IT Retail CMU 126 and SPSC Register replacement $ 9,450 T. Raygor Replacement of USFF registers for the Retail areas.<br />
Admin 42 Copier replacement $ 14,000 C. Lemire Replacement of copiers that are technically obsolete.<br />
CMU Goldy's Game<br />
Replacement of bowling balls, current ones are 4 years old and due to<br />
Maintenance Room Bowling Ball replacement $ 3,480 B. Vogel chips in the balls, past the useful life.<br />
Facilities<br />
CMU conference<br />
rooms<br />
Replacement of window treatments in CMU conference rooms. Current<br />
Window treatment<br />
J.Hancock/M blinds are from 2003 and are in need of replacement. Would like to look<br />
replacement $ 20,000 . Soderlund at a solution other than blinds.<br />
Marketing SUA wide Poster maker replacement $ 4,790 E. Kober<br />
Retail CMU Info Desk Gate replacement $ 50,000<br />
Retail<br />
Retail<br />
Facilities<br />
CMU Goldy's Game<br />
Room<br />
Gopher Express West<br />
J.Hancock/B.<br />
Vogel/ B.<br />
Galatis<br />
3 compartment sink<br />
S. Broom/J.<br />
replacement $ 5,000 Hancock<br />
Shelving and Display<br />
replacement 6,000<br />
$ J. Meyer<br />
CMU conference<br />
rooms Table replacement $ 35,000<br />
Subtotal: Maint, Repair, Replacement $ 459,274<br />
J.<br />
Hancock/M.<br />
Soderlund<br />
Replacement of poster maker for SUA Marketing, existing poster maker<br />
is past its useful life.<br />
Replacement of Info Desk gate which has to use a manual over ride<br />
when the mechanical system fails.<br />
Replacement of current 3 compartment sink with one that has a<br />
disposal and sprayer hose. Will increase efficiency as snack bar sales<br />
increase.<br />
Replacement of shelving and display merchandisers. Existing are from<br />
2006 and are in need of replacement.<br />
Replacement of tables in CMU conference rooms. Existing tables are<br />
from 2003 and in need of replacement.<br />
Projects for Upgrading Revenue Areas<br />
Facilities<br />
IT<br />
Retail<br />
Retail<br />
CMU Theater<br />
CMU conference<br />
rooms and event<br />
spaces<br />
Adding LCD lights/color<br />
control $ 20,000 J. Thoen<br />
Interactive Room Scheduling<br />
Displays $ 54,750 T.Raygor<br />
Storage closet for lane<br />
S.Broom/B.<br />
conditioner $ 3,000 Vogel<br />
Goldy's Game Room<br />
CMU Goldy's Game<br />
Room Bakery Case $ 3,200 S. Broom<br />
Subtotal for Revenue Upgrades $ 80,950<br />
Expanding the current lighting system to include 20 LCD lights to<br />
provide any color of lights to the stage area. Would greatly improve<br />
range of lighting options that customers are expecting in event venues.<br />
Replacing the paper system used by EMS for room cards with an<br />
electronic system, similar to STSS., which translates to staff time<br />
savings and more efficient operations.<br />
Building a closet to store the lane conditioner next to the party spaces.<br />
Goldy's now offers desserts and the display case will help present them<br />
in an appealing manner.<br />
Projects for Upgrading/Improving Facilities or <strong>Services</strong> for <strong>Student</strong>s<br />
Facilities CMU Dining Area Electrical outlet upgrade $ 8,000 J. Hancock Addition of electrical outlets at the bar height seating area.<br />
Facilities<br />
CMU Front<br />
Plaza/Riverbend Plaza Outdoor event power supply $ 15,000 J.Thoen<br />
Adding permanent power to the Front Plaza and Riverbend Plaza for<br />
event support. Would eliminate the need for generator rental for<br />
Homecoming, Spring Jam, and other outdoor events.<br />
IT CMU and SPSC Touch directory Phase 4 $ 8,680 T. Raygor Adding a touch screen directory for CMU 3rd floor and SPSC 1st floor.<br />
Facilities CMU 2nd floor Renovation of 2nd floor $ 250,000 J. Hancock Hold for 2nd floor construction.<br />
Subtotal for Upgrading/Improving Facilities/<strong>Services</strong> $ 281,680<br />
Total all requests $ 821,904<br />
Income from <strong>Fees</strong> $ 724,207<br />
Income from Leases budget $ 150,000<br />
Total income $ 874,207<br />
Requested expenditures $ 821,904<br />
Contingency $ 52,303<br />
Total expenditures $ 874,207<br />
Balance $ -<br />
Past projects have included additional power outlets, wireless upgrades,<br />
concrete repairs, immediate replacement of a/v equipment and retail<br />
equipment that has failed.<br />
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