MINUTES September 4, 2012, 7:00 p.m. Board ... - Silver Dollar Fair

silverdollarfair.org

MINUTES September 4, 2012, 7:00 p.m. Board ... - Silver Dollar Fair

MINUTES

September 4, 2012, 7:00 p.m.

Board Room, Silver Dollar Fairgrounds, Chico, CA

PRESENT: In attendance were President Les Heringer, Directors John Blacklock, Steve

Dilg, Stacey Giezentanner, Ed McLaughlin, Hugh Santos, Jennifer Ryder-Fox and

Secretary-Manager Scott Stoller. Upon motion by Director Santos, seconded by Director

McLaughlin and carried to excuse Director Cook and Director Heffren.

MINUTES: Upon motion by Director Blacklock, seconded by Director Giezentanner and

carried to approve the minutes of the July 10, 2012 meeting.

PUBLIC COMMENT: None

CORRESPONDENCE: The CDFA Preliminary Audit Report was received. A memo from

Secretary of Agriculture Ross was read regarding fairs becoming sustainable without state

funding.

Old Business

STATE BUDGET: Discussion was held regarding the letter from Secretary of Agriculture,

Karen Ross with no action being taken for funding for fairs.

RC TRACK: Manager Stoller shared that the RC track had their first event in August and

they are up and running.

SILVER DOLLAR FAIR FOUNDATION: The North Valley Foundation quarterly financial

report was reviewed with a balance in the Silver Dollar Fair Foundation account of

$3,784.15. Director Giezentanner stated that the fair should develop a project list with

costs and prioritize the importance of the projects.

HEARTHSTONE SCHOOL: Hearthstone School moved in August 1, 2012.

JUNIOR LIVESTOCK AUCTION: The Manager reported to the Board that three buyers

owe $11,359.19.

New Business

FOUR WINDS OF INDIAN EDUCATION: Upon motion by Director McLaughlin, seconded

by Director Dilg and carried to authorize the addition of a 36’ x 40’ modular classroom.

CAL FIRE BASE CAMP: Financial details from the Mill Fire camp August 15-25, 2012

were shared with the Board. A one month rent credit was given to Heart Attack racing

because they had to vacate the pavilion, and that a $1,000 rent reduction will be applied to

the rescheduled US Gun Traders Show.

IAFE CONVENTION: The IAFE Convention will be held November 25-29, 2012 in Las

Vegas, NV. Board members were asked to let Manager Stoller know by October 1 if they

plan to attend.

2013 BUDGET: A preliminary draft of the 2013 Budget will be mailed to Directors for their

review, with the intent of approving the final version at the October 9, 2012 meeting.


SILVER DOLLAR FAIR

September 4, 2012

Minutes – p. 2

MOBILE HOME: Upon motion by Director Blacklock, seconded by Director Ryder-Fox and

carried to set the rent for the mobile home at a minimum of $400.00 per month, which shall

include all utilities.

FINANCIAL AUDIT: The Preliminary Audit Report was reviewed by the Board of Directors.

No written response is required.

Monthly Items

FINANCIAL STATEMENT: The monthly financial statement was reviewed.

CONTRACT APPROVAL: Upon motion by Director Santos, seconded by Director Blacklock

and carried to approve the attached Rental Agreements.

BILLS: Upon motion by Director Dilg, seconded by Director McLaughlin and carried to

approve bills in the amount of $168,971.35 for July.

OTHER: Manager Stoller informed the Board that he is running for CFSA Board of

Directors. Manager Stoller will be gone September 10-16, 2012 fulfilling a staff exchange

with the Tulare County Fair.

ADJOURNMENT: The meeting was adjourned at 8:40 p.m.

Respectfully submitted,

Scott Stoller

Secretary-Manager

Les Heringer

President

More magazines by this user
Similar magazines