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imexamerica.com

Download Brochure - IMEX America

Find out how we can make your event

a truly memorable experience:

t: + 44 (0) 28 9033 4400

f: + 44 (0) 28 9024 9862

e: conference@waterfront.co.uk

www.waterfront.co.uk

Contact details:

Belfast Waterfront

2 Lanyon Place

Belfast

BT1 3WH

Members of:

Conference and Meetings Guide

BCC 2291


Contents

Introduction 4

Belfast 6

Conferencing facilities 10

Main auditorium 12

Studio 16

Meeting rooms 20

Exhibition facilities 22

Corporate hospitality 26

This brochure is printed on 75% post consumer waste paper.

3


Introduction

Welcome to Belfast Waterfront Conference,

Arts and Entertainment Centre

Whether it’s for international conferences,

national business events, famous name

concerts or exciting sporting attractions, Belfast

Waterfront has the facilities to stage them all.

Owned and managed by Belfast City Council, the

Waterfront is an architecturally stunning, purpose-built

venue. It has played a pivotal role in Belfast’s

socio-economic regeneration and has elevated the city as

a major European destination for conferencing, culture

and business investment.

This award-winning venue opened in 1997 and is firmly

established among the top tier of European conference

destinations. The Centre’s ultra-modern facilities

accommodate business functions of any size, from small

meetings with around ten participants, to large scale

events with over 2000 people.

Whatever your event, you can be assured

of a level of customer service and comfort

that is second to none, brought to you by the

Waterfront’s dedicated, professional staff.

4

5


Belfast...

...so much to see and do

The perfect conference city

Nestled between high hills, lough waters and

picturesque river valleys, Belfast’s beautiful

setting is an integral part of its appeal as the

perfect conference destination.

Belfast is Northern Ireland’s capital city and is the

birthplace of many literary and musical greats,

including CS Lewis, Louis MacNeice, James Galway

and Van Morrison. It is a city with its eyes on the

future and has transformed itself dramatically in

recent years. Today it is a vibrant, dynamic and exciting

European city, with plenty to offer business and leisure

visitors alike.

A warm welcome always tops

the agenda in Belfast

Rich in history and buzzing with life, Belfast has a

great cultural heritage and a wealth of Victorian and

Edwardian architecture, not to mention superb hotels,

world-class visitor attractions, theatres and

award-winning restaurants.

There’s never been a better time to visit

Northern Ireland was tipped as a ‘must see’ destination in the 2007 Lonely

Planet Guide and many of its beautiful, unspoiled landscapes are less than

30 minutes drive from the city centre. There are numerous excursions

on offer, including breathtaking tours of the Antrim Coast and Giant’s

Causeway, Titanic boat tours, off-road driving and some of the world’s top

links golf courses.

6

7


Belfast

Within easy reach

Belfast is a wonderfully compact city and it has never been more easily reached by air, both

nationally and internationally.

Hotels

Whether you’re looking for five star excellence

or a boutique experience, Northern Ireland’s

quality hotels cater for every taste and budget.

It is served by two airports: the George Best Belfast City Airport, just five minutes from the Waterfront; and, Belfast

International, just 20 miles from the city centre. Together these airports cater for direct flights from over 60 destinations

in Europe, the United Kingdom, Canada and the USA.

Direct flights to and from Belfast

Hotels in Greater Belfast

Hotel Grade Bedrooms Distance From Belfast

Waterfront

USA & Canada

Halifax

New York

Orlando

Toronto

Vancouver

Derry

Belfast

Galway

Dublin

Shannon

Cork

Inverness

Aberdeen

Dundee

Edinburgh

Glasgow

Newcastle

Isle of Man

Blackpool

Leeds Bradford

Liverpool

Manchester

Sheffield

Nottingham East Midlands

Birmingham Norwich

Cardiff

London

Bristol

Southampton

Exeter

Bournemouth

European

Destinations

Alicante

Amsterdam

Barcelona

Berlin Schoenefeld

Budapest

Chambery

Faro

Gdansk

Geneva

Ibiza

Jersey

Katowice

Krakow

Las Palmas

Malaga

Milan

Murcia

Nice

Majorca (Palma)

Paris

Prague

Pisa

Rennes

Rome Ciampino

Toulouse

Venice

Warsaw

Benedicts 3* 32 Taxi - 5 minutes

Best Western Wellington Park 4* 75 Taxi - 10 minutes

Crescent Townhouse 2* 17 Taxi - 5 minutes

Culloden Hotel 5* 105 Taxi - 15 minutes

Days Hotel 3* 250 Taxi - 5 minutes

Dukes Hotel 3* 12 Taxi - 5 minutes

Europa 4* 270 Walking - 10 minutes

Express by Holiday Inn 3* 114 Taxi - 5 minutes

Hilton Belfast 5* 195 Adjacent

Holiday Inn 4* 170 Walking - 10 minutes

Jurys Inn 3* 190 Walking - 10 minutes

La Mon Hotel 4* 88 Taxi - 15 minutes

Madison’s 3* 35 Taxi - 5 minutes

Malmaison 3* 64 Walking - 5 minutes

Malone Lodge Hotel 4* 50 Taxi - 10 minutes

Park Avenue Hotel 3* 56 Taxi - 10 minutes

Premier Travel Inn 3* 148 Walking - 5 minutes

Radisson SAS 4* 120 Taxi - 5 minutes

Renshaws Hotel Unclassifed 15 Taxi- 10 minutes

Stormont 4* 110 Taxi - 15 minutes

Ten Square 4* 23 Walking - 8 minutes

The Merchant Hotel 5* 26 Walking - 8 minutes

The Ramada Hotel 4* 120 Taxi - 20 minutes

Travelodge Belfast 2* 90 Walking - 10 minutes

8 9


Facilities

Conferencing facilities

This strikingly contemporary, prestigious venue

has been built to the highest specifications. As

one of Belfast’s distinctive landmark buildings,

the Waterfront’s bright, spacious architecture

and panoramic vistas make any event a unique

and memorable experience.

No detail overlooked

At the Waterfront, we take pride in offering a world-class

level of service. Our number one priority is to ensure that

your event runs smoothly and according to plan, right from

the start. Our staff provide a professional service that is

second to none, so that you will want to keep

coming back to Belfast.

The Waterfront is fully equipped to meet your needs.

We are continually developing our facilities and services

to ensure that they are fully accessible to all. A copy of our

Disabled Access Guide is available on our website

www.waterfront.co.uk. If you have any specific

requirements or queries that you would like to discuss

please contact our Access line on 028 9033 4460.

Alternative formats of this brochure, the Access Guide and

all Waterfront information are available on request.

The ideal venue for:-

Facilities at a glance

• Auditorium for 380 to 2,000 people

• Studio for 90-380 delegates

• 14 meeting rooms varying in size for 10-90

people

• 2000 square metres of flexible exhibition space

• Bright, spacious glass fronted bar and gallery

areas

• Experienced and professional technical and

event staff

• Advanced communication and presentation

technology

• Range of support services tailored to your needs

• On site banqueting team

• Restaurant

Annual General Meetings

Arts and Entertainment events

Awards Dinners

Banquets

Board Meetings

Corporate Hospitality

Exhibitions

• Adjacent hotel and car parking facilities

• City centre, riverside location

Fashion Shows

Graduations

Product Launches

Promotional Events

Seminars

Sporting Events

Theatre Performances

Specifications

Capacity and dimensions

Room

Ground Floor

Floor area

(m 2 )

Minimum

room height

(m)

Electrical

sockets

Theatre Classroom Boardroom Banquet

Exhibition

stands

(3m x 2m)

Main Auditorium 520 16.50 As required 2223 300 120 450 37

Studio 510 6.49 As required 380 90 80 250 35*

Concourse box 300 4.20 As required - - - - 9*

Mezzanine

Conductor 18.06 2.35 10 18 12 10 10 -

Soloist 18.90 2.35 8 18 12 10 10 -

Harland 18.90 2.35 8 18 12 10 10 -

Pirrie 30.66 2.35 14 28 16 16 20 -

Andrews 18.90 2.35 8 16 12 12 10 -

Ritchie 18.48 2.35 8 16 12 12 10 -

Lagan 79.50 2.35 24 65 30 26 40 -

Blackstaff 35 2.35 12 25 12 12 20 -

Farset 24 2.35 8 20 16 12 10 -

Olympic 28 2.35 8 20 16 12 10 -

Titanic 41 2.35 16 30 16 16 20 -

Level 1

Bar 1(including VIP area) 311 2.68 As required 150 100 - 200 12

Gallery 1 211 4.06 As required - - - - 14

VIP Suite 72 2.67 4 40 36 24 50 -

Green 99 2.35 16 90 50 32 50 -

Canberra 64 2.35 12 50 20 24 30 -

Britannic 22.26 2.35 18 18 12 12 10 -

Level 2

Bar 2 306 2.54 As required 200 150 - 250 12

Gallery 2 243 3.4 As required - - - - 14

Please note capacities may change with individual set-up requirements. * Varying size

10

11


Auditorium

Any size, any shape, anyhow

The main Auditorium is capable of meeting

the demands of national and international

conferences, entertainment, arts and sporting

events, and can accommodate from 380 up to

2223 people for seated events.

An impressive and multifunctional space, the Auditorium

is undeniably the jewel in the crown of the Waterfront’s

superb event facilities. Its distinctive tiered seating design

is arranged in a circular format. This allows optimum

contact between participants and event proceedings and

gives uninterrupted views of the stage.

A wide variety of configurations can be arranged, thanks

to ground floor seating that can be removed entirely,

and central floor and stage areas that can be raised

and extended at the touch of a button. Suitable for

annual general meetings and formal presentations, the

Auditorium also provides the perfect platform on which to

host award ceremonies, gala dinners, public exhibitions

and fashion shows.

Acoustics can be adjusted to achieve optimum sound for

any event, while our highly experienced stage, lighting

and audio visual technicians can deliver the perfect

presentation solution.

Our business event services include:

• Event co-ordination

• Catering

• Technical support

• Lighting design

• Audio visual co-ordination

• Production and stage management

• Equipment hire

12

13


Main Auditorium Layout

14 meeting rooms on Mezzanine and

Level

1

Auditorium

Technical Information

Conference Systems

Film projection facilities

LCD projectors

Front and rear projection screens

In-house lighting systems

Fixed, handheld and radio microphone units

VCR

Infra-red receivers for people with hearing difficulties

Stage lighting

Two x lighting bridges, lighting barrels integrated into

cantilevered balcony fronts

Follow spots at rear of Auditorium

Sound and lighting control room at rear of low seating

Sophisticated memory control desk

Stage system

Theatre grid

Bar Levels 1 and 2

51

204

20

63

74

Stage

51

20

635

55

62

77 102

63

178

74

55

62

198

77

102

Concourse Foyer

Gallery Level 1

Gallery Level 2

The Studio

Proscenium arch available

Sound and communication

Sound reinforcement system

Secondary ‘delayed’ full-range loudspeaker located to

rear of second lighting bridge

MIDAS Heritage 3000 mixing console

Extensive range of associated technical equipment

Video distribution system

Broadcast control suite

Additional power supply: 400 AMP TPN

ISDN service available

Overhead suspension

3 fixed position lighting trusses

17 cross stage bar hoists (one tonne)

Four x 125kg point hoists

Eight x movable one tonne chain hoists

For more information on the Auditorium’s technical

specification please visit our website on

www.waterfront.co.uk

Capacity

Room

Main Auditorium Seating

Seating capacity 380-2,223

Arena seating 635

Lower Terrace seating 452

Upper Terrace seating 932

Choir seating 204

Total 2,223

Permanently fixed 1,763

Seats on Wagons 350

Removable 110

(Wheelchair 10)

Floor area

(m 2 )

Minimum

room height

(m)

Electrical

sockets

Access Information

Seating Access point

Arena Concourse Foyer (doors 1 and 2)

Lower Terrace Gallery Level 1 (doors 3 and 4)

Upper Terrace Gallery Level 2 (doors 5, 6, 7, 8)

Choir Gallery Level 2 (doors 7 and 8)

Theatre Classroom Boardroom Banquet

Exhibition

stands

(3m x 2m)

Main Auditorium 520 16.50 As required 2223 300 120 450 37

14

15


Studio

When space matters

The Studio combines the finest facilities with

optimum space, so you can plan the perfect

event within a completely flexible and intimate

environment.

It’s a popular choice with conference and meeting

organizers and offers a variety of seating arrangements

capable of meeting the needs of virtually any business

event. Versatile and well equipped, the Studio can be

transformed into a formal conference space or an

intimate theatre, suitable for banqueting, arts and

entertainment events.

Up to 380 people can be accommodated in its tiered

bleacher-style seating arrangement. Alternatively, the

seating can be removed to reveal 510 square metres of

open floor space, ideal for exhibitions. In addition, the

Studio’s reception area can be transformed into a box

office, cloakroom counter, conference registration or

refreshment bar.

Accessible from both the ground and first floors, the

Studio combines the latest sound technology with a

sophisticated lighting system. This truly flexible meeting

environment ensures that nobody is left in the dark about

your corporate message.

16

17


Studio Seating Plan

Studio

Chair

Store

Balcony Level Seating

117

Technical Information

Conference systems

Film projection facilities

LCD projectors

Front and rear projection screen

In house lighting system

Fixed, handled and radio microphone units

VCR outlets

Show relay

Stage lighting

Sophisticated memory control desk

Arri- digital smart rack dimmers: 84 x 2.5kw/36 x 5.0kw

24 x 15 Amp relay operated units

Stage systems

Portable rostrums

Overhead suspensions

Suspension points available on overhead technical

bridges

Box truss over stage on 8 x 1tonne chain hoists

Sound and Communication

Full range of loudspeaker units at lighting bridge level,

plus free standing portable units.

Mobile effect and foldback loud speakers

Soundcraft GB8 console

Up to 24 channels

8 Sub groups

8 Matrix outputs

200Amp TPN

Mini disk player

CD player

Cue lights

Twin-ring intercom

Video distribution systems

Infra-red system for people with hearing difficulties

Bar Levels 1 and 2

Capacity

Room

14 meeting rooms on Mezzanine

Stage

635

and Level 1

Concourse Foyer

Gallery Level 1

Gallery Level 2

Studio Seating 498

Bleacher style tiered seating 273

Balcony level seating 225

All seats removable

Floor area

(m 2 )

The Studio

Lift

Escape Passage

Access from Gallery 1

Up

6180mm

14800mm

Stage

12200mm

Reception

18500mm

22

22 57

22

Left Hand Seating Bank

Access from Concourse

Minimum

room height Electrical sockets Theatre Classroom Boardroom Banquet

(m)

216

64

Up

Right Hand Seating Bank

Exhibition

stands

(3m x 2m)

Studio 510 6.49 As required 380 90 80 250 35

For more information on the Studio’s technical

specification please visit our website on

www.waterfront.co.uk

18

19


Meeting rooms

Capacity

Enhance your business advantage

Suitable for informal meetings, seminars or

formal presentations for up to 90 people, each

of our ‘Business Advantage’ meeting rooms is

comfortably furnished to the highest standard.

Whether your conference or business event requires a

little extra space for breakout sessions, or you simply

need a self contained office or private meeting room, the

Waterfront’s Business Advantage meeting suites offer the

ideal solution.

There are 14 meeting rooms of various sizes, capable of

accommodating groups ranging from eight to 90

delegates. All rooms are equipped with up to date

technology and are situated adjacent to both the Main

Auditorium and the Studio. In addition, our VIP Suite, with

floor to ceiling glass walls, offers superb views of the city

and the River Lagan.

The following equipment is available in

each room:

• flipchart

• overhead projector

• screen

• 35mm slide projection

• LCD projector

• television

• video recorder

• ISDN points

• microphone and public address system

Mezzanine

Room

Floor area

(m2)

Minimum room

height (m)

Electrical sockets Theatre Classroom Boardroom Banquet

Conductor 18.06 2.35 10 18 12 10 10

Soloist 18.90 2.35 8 18 12 10 10

Harland 18.90 2.35 8 18 12 10 10

Pirrie 30.66 2.35 14 28 16 16 20

Andrews 18.90 2.35 8 16 12 12 10

Ritchie 18.48 2.35 8 16 12 12 10

Lagan 79.50 2.35 24 65 30 26 40

Blackstaff 35 2.35 12 25 12 12 20

Farset 24 2.35 8 20 16 12 10

Olympic 28 2.35 8 20 16 12 10

Titanic 41 2.35 16 30 16 16 20

Level 1

Bar 1(including VIP area) 311 2.68 As required 150 100 - 200

VIP Suite 72 2.67 4 40 36 24 50

Green 99 2.35 16 90 50 32 50

Canberra 64 2.35 12 50 20 24 30

Britannic 22.26 2.35 18 18 12 12 10

Level 2

Bar 2 306 2.54 As required 200 150 - 250

20

21


Exhibition facilities

Space to manoeuvre

The Waterfront’s unique and contemporary

design makes it an ideal location for your next

exhibition.

With over 2000 square metres of floor space, it can

accommodate over 120 exhibition stands. So, whether

your exhibition is organized in conjunction with a

conference, or planned as a separate display, the

Waterfront’s bright, airy surroundings provide the perfect

backdrop.

Exhibition area Floor area (m2) Display stands (3m x 2m)

Main Auditorium 520 37

Studio 510 35*

Concourse box 300 9*

Bar level 1 (including VIP area) 311 12

Gallery level 1 211 14

Bar level 2 306 12

Gallery level 2 243 14

* Varying size

22

23


A

C

10

16 17

Main Auditorium - 520m 2

1 2 3 4 5

Main Auditorium

6

Exhibition Areas

The Studio - 510m 2

Access

Balcony

14 meeting rooms on Mezzanine and

635

Level

1

Exhibition Areas

The Studio

Concourse Box

300m 2

(9 stands)

General entrance to

Main Auditorium

Shop

Box Office

General and disabled

entrance to

Main Auditorium

Access to Gallery

levels 1 and 2

and upper seating tiers

Cloakroom

Back of House

To the S

Conferen

registrati

14 15

27 26 25 24 23

18 19 20 21 22

37 36 35 34 33

28 29 30 31 32

7 8

Access

15

14

13

Up

12 13 14

1 2 3 4 5

1 2 3

20

15

19

16

18

17

4 5 6

Up

6 7 8

Bar Levels 1 and 2

1

Concourse Foyer

Gallery Level 1

Gallery Level 2

Bar

VIP Suite

311m 2

(12 stands)

11 10

9

12

A

Arc Brasserie

5

4 3 2 1

6 7 8 9

Level One

Entrance

to the

Waterfront

Back of House To the

Main

Auditorium

Access to and from

Concourse Foyer

B

14

11 12 13

8 9

Studio

Gallery

211m 2

(14 stands)

13 12 11 10 9

12

11 10 9 8 7

8

7

Main

Auditorium

6 7

Access from

Concourse

Access from

Concourse

11 10 9

6

5

4

B

3

2 1

C

Access

to Bar

1

A

2 3

4 5

Access from

Gallery 1

Reception

Back of House

To Level 1

Access from Concourse

12 13 14

14 meeting rooms on Mezzanine and Level 1

Bar Levels 1 and 2

Stage

635

Concourse Foyer

Gallery Level 1

Gallery Level 2

The Studio

Exhibition Areas

Stand Size 3m x 2m

Stand No: 1-5 (3m x 2m)

No: 6-8 and 12-15 (3m x 1m)

No: 9-11 (3m x 1.5m)

Concourse Level

Level One

Level Two

Tea/Coffee Stations

Bar

306m 2

(12 stands)

12 11

10

9

8

7

6

5

B

4

Level Two

3 2

1

C

Access

to Bar

To the Main

Auditorium

A

1 2

B

3 4 5

9 10 11

6 7 8

Gallery

243m 2

(14 stands)

24 25


BEDFORD STREET

Hospitality

City Centre

Catering to suit any occasion

TO BELFAST

INTERNATIONAL

AIRPORT

(30km)

Our professional catering team can provide you

with a winning recipe that combines the best in

local produce with first class service.

Yorkgate

Shopping

Centre

M2

STENA LINE FERRIES TO

SCOTLAND & NORFOLKLINE

FERRIES TO ENGLAND

Whether it’s a pre-show buffet or breakfast meeting, a

delegate reception or themed gala dinner, a boardroom

lunch or cocktail reception, you can either choose from

our comprehensive menu selection, or let us create a

menu to suit your particular requirements.

Whatever you opt for, the intimacy of the Studio,

the stunning riverside views of the Bar areas or the

impressive Auditorium, the results will be exactly the

same - a mouth-watering menu served in a stylish

location.

Banqueting

Spaces

Seated

Standing

Main Auditorium 450 500

The Studio 250 300

Bar 1 200 200

Bar 2 250 300

Gallery Level 1 180 350

Gallery Level 2 160 250

VIP 50 50

Arc Brasserie 150 200

Total 1,690 2,150

TO WESTLINK (M1/DUBLIN)

Great

Victoria

Street

Station

Jurys Inn

Belfast

Grand

Opera

House

Europa

Hotel

Europa

Bus

Centre

P

Days

Hotel

GREAT VICTORIA STREET

GLENGALL STREET

P

Castle Court

Shopping Centre

Central

Shopping

District

I

Belfast City

Travelodge

Great

Northern

Mall

BRUCE STREET

Belfast

Central

Library

DUBLIN ROAD

ROYAL AVENUE

DONEGAL PLACE

Holiday

Inn

YORK STREET

City Hall

DONEGALL SQUARE(S)

Ulster Hall

I

P

Ten Square

Hotel

ORMEAU AVENUE

P

St Anne’s

Cathedral

Merchant

Hotel

WARING STREET

P

CASTLE PLACE HIGH STREET

Malmaison

Hotel

CHICHESTER STREET

P Victoria

Square

Shopping Centre

MAY STREET

Premier

Travel

Inn

CORMAC STREET

VICTORIA STREET

P

P

ANN STREET

St

George’s

Market

Laganside Bus

Centre

OXFORD STREET

Royal

Courts

of Justice

P

Lagan Weir

Belfast Central Station

Radisson SAS

Hotel

P

EAST BRIDGE STREET

R I V E R L

Odyssey

BELFAST WATERFRONT

P

Belfast

Hilton

P

A G A N

LAGAN BRIDGE M3

TO BANGOR

Key Local Services

TO GEORGE BEST

BELFAST CITY AIRPORT

(5km)

ORMEAU ROAD

Copies of our current menus are available on our website. To discuss your specific event

requirements, please contact Mount Charles Catering.

DONEGALL ROAD

BRADBURY PLACE

DONEGALL PASS

P

NIR Stations

Ulsterbus/Metro Stations

Parking

T: + 44 (0) 2890 334400 ext: 1350/1633 E: waterfrontbanqueting@mountcharles.com

I

I

Tourist Information

Belfast Visitor & Convention Bureau

Information Office

26 27

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