Cabinet Member Report
A separate report is submitted in the private part of the agenda in respect of this item as it contains
information required to be kept private in accordance with Schedule 12A of the Local Government
Act 1972 as amended. The grounds for privacy are that it contains details likely to reveal the
identity of an individual and contains legally privileged information.
Cabinet Member (Public Services) 21 st October 2013
Name of Cabinet Member:
Cabinet Member (Public Services) – Councillor Lancaster
Director Approving Submission of the report:
Executive Director, Place
Christmas and New Year refuse collection for 2013/14
Is this a key decision?
Historically refuse and recycling collections are suspended in the period between Christmas and
It is proposed to follow a similar pattern of collections for the forthcoming Christmas and New
Year period. This report provides the details of the resources required to make collections, the
proposed communications with the public, and how these compare to previous years.
The collection regime for 2013/14 can be summerised as follows:
• Week commencing 16 th December 2013 – normal refuse collections along with every
property receiving a recycling collection.
• Week commencing 23 rd December 2013 – no collections
• Week commencing 30 th December 2013 – residual waste collections only (collection dates:
Tuesday 31 st Decembmer 2013, and Thursday 2 nd January to Saturday 4 th January 2014).
• Week commencing 6 th January 2014 – normal refuse collections along with every property
receiving a recycling collection.
That the Cabinet Member (Public Services) is recommended to:-
1. Approve the proposals contained within section 2 of this report for the collection of refuse
and recycling over the Christmas and New Year period.
2. Note and approve the use of additional resource as necessary to ensure that this years
collections are completed.
List of Appendices included:
Other useful background papers:
Has it been or will it be considered by Scrutiny?
Has it been or will it be considered by any other Council Committee, Advisory Panel or
Will this report go to Council?
Report title: Christmas and New Year refuse collection for 2013/14
Historically Coventry City Council has suspended refuse collection services between Christmas
and New Year. Negotiations for this year commenced in mid May, with the Unions starting from
the premise that a similar agreement would be in place this year.
To facilitate the suspension of service between Christmas and New Year staff utilise part of their
Annual Leave entitlement.
As with previous years the changes to service delivery will be communicated to Coventry
residents using a variety of media, including:
• Year-long collection card delivered to every home in the city – this will include
details of brown and blue lid bin collections as well as detail for the clear up after
• Individual day sticker delivered to every home – detailing just the post collection
Christmas collection arrangements
• Reminder tweets the week before Christmas and in the week of collections after
the holiday period
• Link to collection information on the front page of the website in the run up to
• Collection detail in citivision
• Information in Members bulletin
• Update to all neighbourhood forum link officers for briefing at meetings
• Beacon updates for staff
• Press release – detailing the arrangements pre and post-Christmas.
2. Options considered and recommended proposal
Alternative options, including not suspending collections over the Christmas period have been
considered and discounted as the bank holidays (Christmas Day and Boxing Day) fall on two
normal collection days.
Therefore, the following option for waste and recycling collections over the Christmas and New
Year period are proposed.
Week Commencing 16 th December 2013
Refuse collection and recycling weeks A and B – this work will be supported by 8 additional
Recycling crews to undertake the additional recycyling collection.
Week Commencing 23 rd December 2013
No refuse or recycling collection services – all workforce will take 2 days from their annual leave
entitlement to facilitate the weeks shut down.
Week Commencing 30 th December 2013
Refuse collection only, with in house support to ensure that two crews support each round. All
refuse is programmed to be cleared by Saturday 4 th January 2014. Collections would take place
on 31 st December 2013 and 2 nd ,3 rd and 4 th January 2014. Additional resource from the existing
casual pool and agency staff will be procured to support collections as and when required.
Week Commencing 6 th January 2014
Normal refuse collection service as well as recycling weeks A and B – this work will be supported
by 8 additional Recycling Crews to undertake the additional recycling collection.
Week Commencing 13 th January 2014
Normal collection schedule resumes.
To facilitate the above programme, in previous years the following agreement have been made:-
• All drivers and operatives attending work in the first week after Christmas are paid a
payment of £25 per day provided that the task for that day is completed i.e. all refuse is
collected. It is considered that this payment is no longer appropriate and it is not proposed
to make this payment in 2013/14. The implications of this decision are covered in the
supporting private report.
3. Results of Benchmarking
Benchmarking has been undertaken with Nuneaton and Bedworth, North Warwickshire and
Warwick Councils. Each of these authorities operates a fortnightly collection service for domestic
waste. They all have to operate a service between Xmas and New Year to maintain an adequate
level of service provision.
4. Timetable for implementing this decision
The proposed plan will be implemented from the 1 st December 2013 until the week commencing
the 13 th January 2014.
5 Comments from Director of Finance and Legal Services
5.1 Financial implications
There are no specific financial implications arising from the proposals to suspend the
refuse and recycling collections between Christmas and New Year outside the budgetary
planning of the Place Directorate. The financial implications relating to the arrangements
for previous years (referred to at paragraph 2, last bullet) are set out in the private report
relating to this agenda item.
5.2 Legal implications
There are no specific legal implications arising from the proposals to suspend the refuse
and recycling collections between Christmas and New Year. The legal implications relating
to the arrangements for previous years (referred to at paragraph 2, last bullet) are set out in
the private report relating to this agenda item.
6. Other implications
6.1 How will this contribute to achievement of the Council's key objectives / corporate
priorities (corporate plan/scorecard) / organisational blueprint / Local Area
Agreement (or Coventry Sustainable Community Strategy)?
The proposal supports the key objectives of the City Council towork for better street
6.2 How is risk being managed?
Risk will be managed in accordance with the City Council’s risk management process.
6.3 What is the impact on the organisation?
If bin collections are not successfully made over the Christmas and New Year period there
is a considerable reputational risk to the City Council. These proposal seek to mitigate that
6.2 Equalities / EIA
No equality impact assessment has been carried out as the recommendations do not
constitute a change in service.
6.5 Implications for (or impact on) the environment
These proposals have no implications for the environment.
6.6 Implications for partner organisations?
Partner organisations, including disposal and recycling contractors have been briefed on
the proposals for Christmas and New Year. Implications for partner organisations include:
• Increased storage capacity needed for recyclable waste.
• Reduced throughput at the Energy from Waste plant as capacity is held for the post
Christmas increase in waste from Coventry.
Name and job title: Andrew Walster, Assitant Director for Streetscene and Greenspace
Tel and email contact: 024 7683 2621, firstname.lastname@example.org
Enquiries should be directed to the above person.
Names of approvers for
submission: (officers and
Director: Martin Yardley
Members: Councillor Rachel
Head of Fleet
Date doc sent
Place 7 th October 2013 8 th October 2013
Place 7 th October 2013 9 th October 2013
7 th October 2013 11 th October
Resource 10 th October 2013 11 th October
Resource 11 th October 2013 11 th October
Place 11 th October 2013 11 th October
11 th October 2013 11 th October
This report is published on the council's website: