Letter for parents for website 170910 - The Woodroffe School


Letter for parents for website 170910 - The Woodroffe School

September 2010

Dear Parent/Guardian,

Privacy Notices and the Data Protection Act 1998

Schools hold and process a variety of information on their pupils which is necessary to support their

learning. From time to time, schools are required by law to pass on some of this information to

other educational and healthcare organisations. This is in order to run the education and healthcare


Under the Data Protection Act 1998, the information held about pupils must only be used for specific

purposes. Under the Act, the school is required to write to parents/pupils to tell them about the

types of data held, why it is held and to whom it may be passed. This is referred to as a ‘Privacy

Notice’ and one has been included for you with this letter.

Where a pupil is younger than 12 years old, the Privacy Notice is provided to the parent (or the

person with parental responsibility). The parent is encouraged to share it with the pupil if the pupil is

able to understand it.

Where a pupil is aged 12 or more, the Privacy Notice is provided to both the pupil and the parent.

When a pupil reaches the age of 16, the Privacy Notice is reissued. For pupils of 13 years and

over, the school is legally required to pass on certain pupil information to Connexions - the

Government’s support service for all young people aged 13 to 19 in England. However, parents, or

the pupils themselves once they are aged 16 or over, can ask that no information beyond the name

and address (which is compulsory for pupil and parent) be passed on. By reissuing the notice to

pupils at the age of 16, it draws pupils’ attention to the fact that the right to opt out from passing

such information on, transfers from the parent to the pupil.

If you have any queries regarding the Privacy Notice and/or the Data Protection Act 1998, please do

not hesitate to contact Mrs Gilly Warr, Administration Manager, at the school.

Yours sincerely,

Richard Steward


Privacy Notice - Data Protection Act 1998

We [The Woodroffe School] are the Data Controller for the purposes of the Data Protection

Act 1998. We collect information from you, and may receive information about you from

your previous school and from the Learning Records Service. We hold this personal data

and use it to:

• support your teaching and learning;

• monitor and report on your progress;

• provide appropriate pastoral care, and

• assess how well your school is doing.

This information includes your contact details, national curriculum assessment results,

attendance information A , characteristics such as your ethnic group, special educational

needs and any relevant medical information. If you are enrolling for post 14 qualifications

we will be provided with your unique learner number by the Learning Records Service and

may also obtain from them details of any learning or qualifications you have undertaken.

We will not give information about you to anyone outside the school without your

consent unless the law and our rules allow us to.

We are required by law to pass some of your information to the Local Authority (LA), and to

the Department for Education (DfE).

Once you are aged 13 or over we are required to pass on certain information to the

Connexions services. Connexions is the government's support service for all young people

aged 13 to 19 in England. We must provide both your and your parent(s) name and

address, and any further information relevant to the Connexions services’ role. However,

you (if you are over 16) or your parents can ask that no information beyond name and

address be passed to Connexions. Please inform Mrs Gilly Warr, Administration Manager

at the school, if you wish to opt-out of this arrangement. For more information about

Connexions, please contact the Local Authority as shown below.

If you want to see a copy of the information we hold and share about you then please

contact Mrs Warr.

If you require more information about how the LA and/or DfE store and use your

information, then please go to the following websites:





If you are unable to access these websites, please contact the LA or the DfE as follows:

Data Protection Officer, Records Management, Dorset County Council, Colliton Park

DORCHESTER, Dorset, DT1 1XJ Tel: 01305 225175

website: www.dorsetforyou.com email: d.j.wilson@dorsetcc.gov.uk

Public Communications Unit, Department for Education, Sanctuary Buildings,

Great Smith Street, London, SW1P 3BT Tel: 0870 000 2288

website: www.education.gov.uk email: info@education.gsi.gov.uk

A Attendance information is not collected for pupils under 5 at Maintained Schools

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