Exhibitor and Sponsor Prospectus - International Society for ...

What the Fee Includes: 2 (or more) complimentaryregistration for an exhibitor, company listingon conference website, listing in conferenceschedule, marketing line on signage, and listingon official conference website. Exhibit registrationand description (not exceeding 50 words) mustbe received by ISPD before 20 April 2012 tobe printed in the official conference schedule.Information submitted after the cut-off date willnot be included in printed materials.Payment Schedule: Full payment must accompanythe Exhibitor Registration in order to hold thespace. Payment and remittance must be madeto ISPD in U.S. Dollars. Payment may be madeby check or credit card (American Express,MasterCard or Visa). A $25 surcharge will beassessed to cover any collection fees.Certificate of Insurance: All exhibitors andtheir authorized decorators must have liabilityinsurance. Each exhibitor must provide a onepage“Certificate of Insurance” in the name of theInternational Society for Prenatal Diagnosis, fromtheir insurance company showing coverage forthe duration of the event, including move-in andmove-out. The minimum requirement is liabilityand property damage insurance in an amount noless than $1,000,000 per occurrence.Assignment of Space: Exhibit stand assignmentswill be made on a first-come, first-served basisupon receipt of payment and a completed ExhibitorRegistration form. No assignments will be madewithout payment. Upon assignment, you willreceive a confirmation letter informing you of yourassigned number and location. ISPD reserves theright to assign the next best available space whenthe requested space is unavailable.Exhibitor Restrictions: The use of exhibit space issolely for the purpose of exhibiting a display havingeducational or practical application in the field ofprenatal diagnosis and therapy or related fields.Sales, order taking, and entering into contracts ofsale on the exhibit floor or other related conventionareas during the meeting are discouraged.Interviews, demonstrations, distribution ofliterature, etc., will be permitted only withinexhibitors’ spaces. The use of the InternationalSociety for Prenatal Diagnosis (ISPD) name and/orlogo is prohibited on signs or promotional literatureinside or outside the exhibit area. Referencemay be made to the ISPD 15th InternationalConference on Prenatal Diagnosis and Therapythat includes the location and dates but notthe conference logo on exhibitor advertising orgiveaways to conference attendees.Ancillary Events: An ancillary event is any functionheld during the ISPD conference by a party otherthan ISPD. All ancillary events must receive ISPDauthorization whether the organizer is requestingISPD meeting space or holding the event offsite.No events may be scheduled during ISPDeducational sessions or social events. To obtainISPD meeting space, the organizer must be anexhibitor and/or conference supporter. All meetingroom rental fees, food and beverage, audiovisualequipment rentals and other services are theresponsibility of the organizer. All requests formeeting space must be approved by ISPD beforespace can be confirmed by the hotel. Organizers3 - 6 June 2012 | Loews Miami Beach Hotel | Miami, Florida, USAExhibit Rules and Regulationsare not permitted to display signs or brochures inany of the public areas of the conference. Signsmay be displayed outside the meeting room onthe day of the event. Brochures/fliers may bedistributed from the exhibit stand during exhibitorhours.Ancillary events shall in no way state or implyendorsement of or support by ISPD for the event,organizer, or products or services discussed inannouncements, advertising, on any signageor during the event. Ancillary event informationmay be posted on the ISPD website, and printedin the official program book. The length of thedescription must not be more than 50 words. Toguarantee your event is listed, please submit yourinformation prior to 20 April 2012.Liability/Hold Harmless: Exhibitor hereby agreesto and does indemnify, hold harmless, anddefend ISPD from and against any and all liability,responsibility, loss, damage, cost or expense of anykind whatsoever (including attorney’s fees), whichmay incur, pay or be required to pay, incidents, orindirect employee negligence, acts or omissions byExhibitor/Attendees; and ISPD and its respectiveagents or employees shall not be responsible forloss, damage or destruction of property.Protection of Exhibit Space: Nothing shall beposted, tacked, nailed, screwed or otherwiseattached to columns, walls, floors or other parts ofthe hotel or convention center without the writtenpermission of ISPD or a representative of thehotel property, which must be provided to ISPD.Banners and display elements may not exceed aheight of 3 feet, if placed on table. ‘Subleasing’ ofspace is not permitted. Any noise-making deviceshall be operated at a level that does not interferewith other exhibitors. Exhibit stand hardware andmaterials may not obscure the line of sight toanother exhibitor’s stand.Enforcement of Rules and Regulations: The rulesand regulations of ISPD’s exhibits are intended tobring order and fairness to the conference. Theexhibitor agrees that ISPD shall have the right tomake such rules and regulations or changes infloor plan arrangements of exhibit stands for saidexhibition as it shall deem necessary. ISPD shallhave the final determination for enforcement of allrules, regulations and conditions. ISPD reservesthe right without recourse to control or prohibitany exhibit or part of any exhibit that is contraryto the ISPD mission and values. This includesthe conduct of persons and the content andplacement of printed matter. ISPD may dismissan exhibitor from the conference for unethicalconduct. It is agreed that no refund of fees shallbe made upon dismissal.Previous ISPD ExhibitorsAmniSure InternationalAstraia-ImagoBaylor College of MedicineBeckman Coulter IncBrahms AGDornier MedTechFetal Care Center ofCincinnatiFetal Medicine FoundationUSAFluidigmGeneDxGenzyme GeneticsInternational Vasa PreviaFoundationKarl Storz EndoscopyCanada, LTD.Lenetix Medical ScreeningLab, Inc.March of Dimes BirthDefects FoundationMRC - Holland / MLPAPerkinElmer LASPhilips HealthcareSAFESequenom IncSiemens HealthcareDiagnosticsSignature GenomicLaboratories, LLCTepnel MolecularDiagnosticsTexas Children’s Fetal CenterWiley - BlackwellQuestions about exhibitingat the ISPD 16thInternational Conference?Contact Lynne Valentic,Conference Director, atlvalentic@ispdhome.org5