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GOVERNMENT OF INDIAINCOME-TAX DEPARTMENTOFFICE OF THE COMMISSIONER OF INCOME-TAX - AUDIT-I & lI(i/c)Room No.211, II FLOOR, ANNEXE BUILDING, AAYAKAR BHAVAN121, M.G. ROAD, NUNGAMBAKKAM, CHENNAI- 600 034Te/.No: 044-28333072/28336513 Fax: 28338572e-mail: citaudiUchennai@qmail.comS.F.NO.AUDIT /VEHICLES/2013-14Date: 13/08/2013TENDERNOTICESealed quotations are invited from eligible bidders, latest by 05.00pm on 21.08.2013, to be opened on 22.08.2013 at 11.00 am in the Office of theJoint Commissioner of Income Tax, Audit, Room No. 210, Annexe Building,Aayakar Bhawan, No. 121, Mahatma Gandhi Road, Nungambakkam, Chennai -34. For Hiring of a MARUTI SX4/FORD FIESTA/ HONDA VERNA/TOYOTACOROLLAVehicle (registered in non - commercial category) for the Office ofThe Joint Commissioner of Income Tax (Audit) for one year from 01.09.2013 to31.08.2013. The terms and Conditions of the contract are mentioned inAnnexures of this notification.1/5,v.. ,,' \ '7(5. BAS RAN)Administrative Officer0/0 The CIT AuditChennai - 34Copy To:1. The Web Manager of www.income taxindia.gov.in with the request thatthe above notice is placed on the website of the department2. For display on the notice board of Aayakar Bhawan, Nungambakkam,Chennai - 34\'\A'6\17RAN)Administrative Officer0/0 The CIT AuditChennai - 34..

-2-TERMS AND CONDITIONS:1. The, vehicle provided by the contractor on hire will be with driver and withfuel, whQ' must be in proper white uniform and should have a valid drivinglicense and be competent to drive. Each driver should be provided with a mobilephone by the contractor.2. The vehicles must be in excellent condition, c1ean(mechanically fit and must be anew vehicle. The vehicles should not have been purchased prior to 30-06-20123; The vehicle should fulfill the legal obligations prescribed by the State TransportAuthority like payment of road taxes, etc. All requirements under various statutorylaws must be complied with. For any default the liability will be of the contractorand this department shall not be liable in any matter whatsoever.4. The duty point is the Income Tax Office, 121, M.G. Road, Chennai- 34 or anyother, place intimated from time to time.' The mileage and time would be reckonedto the duty point only. In short, shed mileage will notbe permitted.5. The drivers must be literate and well-behaved. He must follow traffic rules &regulations prescribed by the Government from time to time.6. The operational vehicle deputed for duty must have the tanks filled with fuel tocover the 'entire trips. The Transport Operator ,and the driver shall be bound tocarry out the instructions of the Officer(s) in charge concerned form time to time,7. The. contractor should ensure that the operational vehicles are fitted withClPpr9priate seat belts and also with good music system.8. Insurance of the vehicle and the. risk of passenger travelling in the vehiclesshould be covered by the contractor to the extent of liability as specified in theMotor Vehicles Act & Rules made there unde~ or any other law in force.",':9. Any authorized user of the Department has the right of returning the vehicle if heis not satisfied as to the plying condition of the vehicle on anyone of the groundsas mentioned above. In such cases, a penalty of Rs. 1000/- or the actual cost of.~, h~ing a similar vehicle, whichever is higher, will be deducted from the contractor'spending bills for payments. . ' . . ,10. The contractor shall also be responsible for providing a suitable replace,mentimmediately if the vehicle breaks down. In the event of failure to provide suchreplacement as stated above, the Income Tax Department will claim RS.I000/-towards penalty or the actual cost for making alternate arrangement whichever ismore.11. The responsibility for the safety and security of.the operational vehicle providedsolely lies with the contractor. It is also the .contractors absolute responsibility totake care of any damage/ repairs caused to his operational vehicle during theoperation of the contract. • _12. Operational vehicle should be arranged even at short notice. The vehicle shallbe deemed to be at the disppsal of the Income Tax Department, Chennai for all thedays of the month, except Sundays and national holidays. However on priorintimation the vehicles shall be made available even on closed holidays. A log bookshall be maintained for each vehicle. In case of any accident, all claims arising outof it, shall be met by the contractor~ The contractor should preferably be the ownerof the vehicle. The vehicles should be parked in the Income tax campus only, whennot in use..

':ANNEXURE- ITECHNICAL BID DOCUMENT1. Name f the Proprietor//CompanyRegistered Firm2. Address of the concern(with Tel NO'1 Fax & E-mail)3. Name & Address of the Partners/Directors (with mobile no.)(In case of firm/company)4. Contact Person(s) (with mobile number)5. No. of years of experience in providingVehicles6. No. of cars owned (in the name of theContractor)7. List of Clientele·1) Names and addresses of the parties towhom vehicles were given on hire.,2) Period for which the vehicles werehired out.3) Number of vehicles given on hire·8. "Permanent Account Number9. Service Tax Registration No:to.Details of EMDDECLARATIONI hereby certify that the information furnished above is full and correct to the. best of my/ our knowledge. I under stand that in case of any deviation is found inthe above statement at any stage, the company will be blacklisted and will not haveany dealing with the Department in future.•.(Signature.,of authorised signatory with date)

ANNEXURE-IIFINANCIAL BID DOCUMENTHiring of VehiclesRATE QUOTATION FOR THE F.Y. 2013-141. Name of the Proprietor/ Registered firm/Company2. Address of the Concern(with Tel.. No, Fax & E- Mail)3. Contact Person (s) (with Mobile No.)4. Rate for various Operational Vehicles and their Modules(Exclusive of service Taxes)S. Description RateNo.MARUTI HONDA TOYOTA FORDSX4 VERNA COROLLA FIESTA1 For 2000 kms2 For everyextraKilometresbeyond 2000kms(For each kind of vehicle, Rate quotationshould be shown in separate column)(Signature ofthe authorised signatory with date)