Considering withdrawing from University? - Union of Brunel Students

Considering withdrawing from University?
The following information is intended as a general guide if you are considering withdrawing from University.
I am thinking about withdrawing from University; who can I talk to?
• Talk to your school to ask for advice about withdrawal from an academic view point. You may wish to
consider a period of temporary withdrawal (abeyance).
• Talk to the Student Centre to get details of your financial commitments to the University and payment
options. Web: http://intranet.brunel.ac.uk/student.centre/
Tel: 01895 268268
Email: student.centre@brunel.ac.uk
• If you feel it would help to talk through any personal issues that are affecting your desire to stay at
University you may wish to contact the Brunel Counselling Service. The Counselling Service provides
a free, confidential service to discuss anything (big or small) and offer both appointments and a drop in
service. Web: http://intranet.brunel.ac.uk/counselling/
Tel: 01895 265070
Email: brunel-counselling@brunel.ac.uk
• The Advice and Representation Centre (ARC), run by the Union of Brunel Students, also offer a free
confidential service, and will be happy to talk through the practical and financial implications of
changing, leaving or suspending a course.
Web http://www.brunelstudents.com/arc
Tel: 01895 269169
Email: advice@brunel.ac.uk
• You can talk to one of the Careers Consultants based in the Placement & Careers Centre. We provide
impartial advice and information on transferring to another course or university, study and work
options, alternative career opportunities, taking a year out and more.
Web http://www.brunel.ac.uk/pcc
Email: careers@brunel.ac.uk
What happens if I decide to withdraw from university?
• You will cease to be a student at Brunel; your studies are cut off at the point in time you leave. If you
decide at a later date that you want to resume your studies you will have to go through the application
process again.
• You lose access to all University services including: your network account; Brunel email account;
Library services; and U-Link.
• You remain liable for tuition fees for the full year. However the tuition fees might be adjusted
depending on the date your withdrawal is agreed by the university.
Withdrawal in weeks 1 – 2 No fee
Withdrawal in weeks 3 – 4 Refund of 90% of the full fee payable
Withdrawal during the remainder of term 1 Refund of 67% of the full fee payable
Withdrawal during the first 4 weeks of term 2 Refund of 33% of the full fee payable
Withdrawal after the 4 th week of term 2 No refund
• Analogous arrangements for tuition fees will be applied for students who commence a programme of
study other than at the beginning of the academic year.
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Student Centre, Academic Services, Brunel University February 2011

What happens about my tuition fee loan, or maintenance loan / grant?
• If you withdraw before 1st December you will be personally liable for your tuition fees; your tuition fee
loan will be withdrawn.
• Any maintenance loan or maintenance grant which has already been paid direct to you may also have
to be paid back. Contact your loan provider to confirm your commitment.
• If you are a post graduate research student in receipt of a career development loan you should
contact your loan provider to check the terms and conditions of your loan.
What happens to my bursary & scholarship?
• No further payments will be made after you withdraw.
• We recommend that you check the terms and conditions of your bursary or scholarship. In some
cases payments already received may have to be repaid.
Can I stay in my halls / University owned accommodation?
• No. If you withdraw you will be required to move out of halls or University owned accommodation and
this will incur a break of contract fee.
• The accommodation fees payable will be based on the length of your tenancy. However you should
be aware that if you move out after term 1 you may remain liable for the accommodation fees for the
whole of your tenancy period. Please refer to the terms and conditions of your tenancy agreement for
further details.
What about international students?
• Be aware that your deposit is not refundable in the event that you withdraw.
• Be aware the University is required to notify the UK Boarder Agency (UKBA) that you are no longer a
student at Brunel. This may affect your student visa status and your right to remain in the UK.
• Brunel University has a dedicated Immigration office, which can provide you with advice about what
you need to do about your visa if you decide to withdraw. If you have a TIER 4 visa, it is very
important that you consider the visa implications if you change, suspend or withdraw from your course
of study. Email: immigration@brunel.ac.uk or call: 01895 267489 for advice.
I have decided to withdraw; what do I need to do?
• Contact your school to arrange for a Student Record Amendment Form (SRAF) to be completed. This
will be either in paper format or an electronic form completed in eVision. Once you have completed
the form it must be returned to your school for academic approval as soon as possible (SRAFs cannot
be backdated).
• Contact the Student Centre to get an update on your financial commitments to the University and your
payment options.
• If you are living in halls or University owned accommodation, notify the Accommodation Office in
writing of the date you intend to leave. Ask the Accommodation Office to confirm your rental
commitment and any other costs due.
• If appropriate notify your loan provider (Student Loan Company / Local Authority).
• Check to see if you have any outstanding debts with the Library and return any borrowed items.
• Check all related contract terms and conditions to see if you have any other liabilities.
Please note that this document has been produced as a general guide for students that might be considering
withdrawal. It is not an exhaustive list.
It is recommended students seek help when making a decision about withdrawal and check all related contract
terms and conditions.
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Student Centre, Academic Services, Brunel University February 2011