Presentation: Setting up a data service: an overview - UK Data Archive

data.archive.ac.uk

Presentation: Setting up a data service: an overview - UK Data Archive

SETTING UP A DATA SERVICE: ANOVERVIEW……………………………………………………….………………………………..............................................................................................MATTHEWWOOLLARD………………………………………..DIRECTORUK DATA ARCHIVEUK DATA SERVICEUNIVERSITY OF ESSEX……………………………………….LOUISECORTI……………………………………………………….………...ASSOCIATE DIRECTORUK DATA ARCHIVEUNIVERSITY OF ESSEXHOW TO SET UP A DATA SERVICE, UK DATA ARCHIVE3-5 JULY 2013


WHO WE ARE…………………………………………………………………………………………………………………………..…….……………………………..• Based at the University of Essex - established in1968 as a ‘Data Bank’• 46 years of selecting, ingesting, curating andproviding access to social science dataData and data support services for higher and furthereducation for research, teaching and learning• Have been registered to ISO 27001 (informationsecurity standard) since June 2010• designated as Place of Deposit by The NationalArchives…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


HISTORY AND OVERVIEW…………………………………………………………………………………………………………………………..…….……………………………..• funded by (then) SSRC to provide a service to UKHE sector• initial focus on academic surveys then governmentsurvey data• new distributed service established 1 January 2003as the Economic and Social Data Service (ESDS)• new five-year UK Data Service from 2012• UK Data Archive still a department of the University,as well as an umbrella organisation for the provisionof integrated data services in the social sciences…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


UK DATA ARCHIVE, UNIVERSITY OF ESSEX…………………………………………………………………………………………………………………………..…….……………………………..The Archive…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


WEB PRESENCE…………………………………………………………………………………………………………………………..…….……………………………..…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


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SISTER DATA ARCHIVES…………………………………………………………………………………………………………………………..…….……………………………..…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


UK DATA ARCHIVE MISSION…………………………………………………………………………………………………………………………..…….……………………………..• Promoting best practice in data curation• Raise standards in data management• Raise standards in data security• Drive archival innovation• Advance professionalisation of data serviceinfrastructures (leadership within the profession)• Integrate these activities into the UK Data Service• Attracting, developing and maintaining excellent staff…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


SERVICES AND R&D…………………………………………………………………………………………………………………………..…….……………………………..• UK Data Service (Core)• UK Data Service ELSST• UK Data Service Digital Futures• UK Data Service “Data Store”• Research Data at Essex• SKOS-HASSET• APARSEN• DwB• DASISH• SERSCIDA• 4C…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


UK DATA SERVICE MISSION…………………………………………………………………………………………………………………………..…….……………………………..• Support innovative, policy-relevant research• Support and improve data skills• Increase secondary data analysis• Manage change in attitudes to data access (Open vs.Secure)• Broaden Collections Development Strategy (newforms of data)• Deliver high quality data…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


WHAT DATA? WHERE FROM?…………………………………………………………………………………………………………………………..…….……………………………..• official agencies - mainly central government• international statistical time series• individual academics - research grants• market research agencies• public records/historical sources• access to international data via links with other dataarchives worldwide• qualitative/quantitative and “mixed methods”…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


SERVICE RECORD…………………………………………………………………………………………………………………………..…….……………………………..• 6,000 datasets in the collection• 230 new datasets added each year• over 25,000 registered users• approximately 65,000 downloads worldwide p.a.• 2,500+ user support queries…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


OAIS FUNCTIONAL MODEL (ISO 14721)…………………………………………………………………………………………………………………………..…….……………………………..…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


ADAPTED: OAIS FUNCTIONAL MODEL…………………………………………………………………………………………………………………………..…….……………………………..Pre-IngestAccess(Data)(Support)…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


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PRE-INGEST (COLLECTIONS DEVELOPMENT)…………………………………………………………………………………………………………………………..…….……………………………..• selection process• a clear statement of intent [published policy]• documentation (independently-understandable)• legal issues• rights, ethics, governance clearance• legislation• file formats• for ingest processing and ultimate preservation• metadata• trust…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


INGEST…………………………………………………………………………………………………………………………..…….……………………………..• processes for “processing”• fit for purpose• explicit (i.e., documented)• public? / Open• anonymisation / redaction (data subject rights)• integrity• documentation of changes• authenticity• metadata for access (resource discovery)…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


DATA MANAGEMENT / ARCHIVAL STORAGE…………………………………………………………………………………………………………………………..…….……………………………..• documented processes and procedures formanaging data storage• appropriate attributes• robust• extensible• secure• well-managed• fail-safe (risk management, backups, etc.)…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


PRESERVATION PLANNING…………………………………………………………………………………………………………………………..…….……………………………..• mission statement• written policy (revisions)• holistic• standards’ adherence• informative• conforming• auditing and registration• business continuity• Records Management• trustworthiness…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


ACCESS, AUTHENTICATION, USER SUPPORT…………………………………………………………………………………………………………………………..…….……………………………..• preservation is ultimately about long-term access• appropriate for audience (usability)• must meet data creators / funders’ requirements• licensing• registration• authentication• maintaining underlying registration databases forreporting and management information• often under-resourced• user support…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


ADMINISTRATION AND MANAGEMENT…………………………………………………………………………………………………………………………..…….……………………………..• Virtually everything else...• Management Information Systems• Records Management• service level reporting (and servicing…)• cross-sectional coordination• impact measures• Human Resources• finance• outreach, training, consultation, networks…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


MODERATED ACCESS…………………………………………………………………………………………………………………………..…….……………………………..• Criteria for access conditions• ethical (personal data / consent / commercialsensitivities)• rights (copyright / IP)• Controls for access• distributed data• licensing (OGL has restrictions)• vetting (Approved Researcher)• distributed access• remote access• remote execution• safe room…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


NETWORK OF TRUST…………………………………………………………………………………………………………………………..…….……………………………..…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


SKILLS BASE REQUIRED…………………………………………………………………………………………………………………………..…….……………………………..• Multiplicity of skills needed in Archive• “traditional” archiving and librarianship skills• data handling/manipulation• immersion in research based on quantitative and qualitativedata (i.e., be part of the designated user community.)• metadata (controlled vocabularies, “cataloguing” standards)• data management (not in the current sense, but IT/systemsbased)• programming and real development• legal, ethical, security, etc. governance background• financial, funding experience• service champions• …and best practice in digital preservation…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


STAFFING…………………………………………………………………………………………………………………………..…….……………………………..• currently approx 54 staff – the majority supported by ESRC for UK DataService• main teams:• Resources and Management Services• Administration• Management (and Management Information)• Ingest and Access Services• Ingest• Access (registration, user accounts and user support and training)• Technical Services• Application Development and Maintenance – Access (web)• Digital Preservation and Security – Data Management, Archival Storageand Preservation Planning, Access (secure)• Collections Development and Producer Support• Producer Support – Access (producer and user support) and Pre-Ingest• Collections Development – Management• Communications – Administrative and Management…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


PROFESSIONALISATION…………………………………………………………………………………………………………………………..…….……………………………..• individuals• resources issue• networks of organisations (CESSDA, IASSIST)• think of continuous development as well as training• professional qualifications? Formal training / skillsupdate / syllabus issues• organisations• standards adherence, etc.• governance• audit, assessment, certification…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


KEY QUESTIONS FOR ARCHIVES I…………………………………………………………………………………………………………………………..…….……………………………..• What types of data are envisaged to be part of yourarchive? (Is this solely microdata, or are otherstatistical outputs to be included)• Who are the expected data owners/producerssupplying data? Are they willing to provide data inappropriate formats and with relevant documentation?…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


KEY QUESTIONS FOR NEW ARCHIVES II…………………………………………………………………………………………………………………………..…….……………………………..• Who are the expected end-users of the archive?• Is there an expectation to provide analysis tools forusers?• Are there expected to be explicit citation protocols?• Will data storage need to be carried out at multiplelocations?• What are the "long-term" expectations for preservationof data?…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


KEY QUESTIONS FOR NEW ARCHIVES III…………………………………………………………………………………………………………………………..…….……………………………..• Are there legislative requirements for dataprotection/freedom of information, which need to betaken into consideration?• Are there any ethical issues involved in the sharing ofdata?• Are all data likely to be anonymised?• Are there any specific information securityrequirements?• Will there be tiered access methods? (Open,Restricted, Secure Access?)…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE


QUESTIONS…………………………………………………………………………………………………………………………..…….……………………………..…………………………………………………………………………………………………………………………………………………………..…UK DATA ARCHIVE

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