PROGRESS: Community Programme for Employment and Social SolidarityThe European Union’scommitment toEmployment andSocial SolidarityMethod of application for supportunder PROGRESShttp://ec.europa.eu/employment_social/spsi

1. Procurement: Principles1. Transparency = let everybody know = publication2. Proportionality3. Equal treatment = no favoritism4. Non-discriminationhttp://ec.europa.eu/employment_social/spsi

1. Procurement: Types of contracts1. Contracts for the purchase or rental of a building2. Supply contracts3. Works contracts4. Service contractshttp://ec.europa.eu/employment_social/spsi

1. Procurement: ProceduresIt depends on the estimated total value (excl. VAT) on the contract:Estimated value in €Procedure>€133,000.00 Open or Restricted< €133,000.00 Call for Expression of Interest< €60,000.00 Negotiatedhttp://ec.europa.eu/employment_social/spsi

1. Procurement: Open ProcedureContract notice in OJ S:Exclusion, Selection & Award CriteriaTender Specifications:available for everyone interestedTenders:choice of best tender on basis of selection and then award criteriahttp://ec.europa.eu/employment_social/spsi

1. Procurement: Restricted ProcedureContract Notice in OJ S:Exclusion & selection criteriaList of candidates: to be used only onceTender specifications: only to selected candidatesTenders: choice of best tender exclusively based on award criteriahttp://ec.europa.eu/employment_social/spsi

1. Procurement: characteristicsOPENRESTRICTEDProcess 1 step 2 stepsSpecifications Everybody SelectedOffer Everybody SelectedPublic Yes Nohttp://ec.europa.eu/employment_social/spsi

1. Procurement: minimum time limitsOPENRESTRICTEDPublication Documents Tenders Request toparticipateWithout preinformationTendersPaper 52 days 37 days 40 daysElectronic 47 37 35With preinformationPaper 36 37 36Electronic 31 37 31http://ec.europa.eu/employment_social/spsi

1. Procurement: Call for Expressions of Interest (CEI)Notice of CEI in OJ S:exclusion & selection criteriaSubmission of applicationsMinimum time limit for sending anoffer: 21 calendar days!Selection – inclusion on listInfo to applicants by letter –reason for rejectionUse of list for restricted tenderinghttp://ec.europa.eu/employment_social/spsi

1. Procurement: Low value contractsestimate amount of the contract < €60 000< €60 000 = negotiated procedure at least 5 candidates!< €25 000 = negotiated procedure at least 3 candidates!< €5 000 at least 1 candidate contacted!< €500 = invoicehttp://ec.europa.eu/employment_social/spsi

1. Procurement: Documents1. Pre-information2. Tender documents:1. Technical specifications1. Subject – technical specifications2. Exclusion, selection & award criteria3. Price (always in €) revision = indexation4. Requirements linked to permitted variants5. Rules on evidence of access to contracts6. Protocol of Privileges & immunities = VAT exemption2. Draft contract3. Letter of invitationhttp://ec.europa.eu/employment_social/spsi

1. Procurement: conclusion = contract1. Body1. Special conditions1. Variable content.2. Clauses to complete for each case2. General conditions2. Annexes1. Content never changes.2. Do not complete or alter clauses!1. Technical annexes1. Tender specifications2. Contractor’s tender3. Other, if usefulBinding!http://ec.europa.eu/employment_social/spsi

ProcurementGrantBuying things Purpose Giving moneyProfit Principle Non-profitCommission Ownership BeneficiaryAgreed price Contribution Share of costsCall for tenders Procedure Call for proposalsContract Legal form AgreementIR Title V Rules IR Title VIFR Title V Regulation FR Title VIhttp://ec.europa.eu/employment_social/spsi

2. Grants: Principles1. Transparency = let everybody know2. Equal treatment = no favoritism3. Non-cumulative = no more than one grant for the sameaction4. Non-retroactive = finished actions are excluded5. Co-financing = European Commission pays a %6. Non-profit = the action may not have as a purpose oreffect of generating a benefithttp://ec.europa.eu/employment_social/spsi

2. Grants: Procedures Open call for proposals. Restricted call for proposals = eligibleapplicantshttp://ec.europa.eu/employment_social/spsi

2. Grants: TypesFinancial contribution, by way of donation, inorder to co-finance:1. An action;2. The functioning of an organization.http://ec.europa.eu/employment_social/spsi

2. Grants: Steps1. Publication of the call for proposal.2. Evaluation & award procedure1. Evidence of non-exclusion2. Eligibility3. Selection4. Award3. Information to applicants.No information about theevaluation process can bedisclosed until the awarddecision is taken!http://ec.europa.eu/employment_social/spsi

2. Grants: Minimum time limitsFrom publication to closing of calls 3 monthsEvaluation 2 monthsContacts-modification 1 monthAward of grants 0.5 monthsIndividual commitments 0.5 monthsSigning of agreements 1 monthhttp://ec.europa.eu/employment_social/spsi

2. Grants: Documents of a call for proposals1. Information notice2. Call for proposals1. Objectives pursued2. Eligibility, exclusion, selection & award criteria3. Arrangements for Community financing4. Arrangements & final date for the submission of proposals & thepossible start-up date for the actions & the planned date for closing theaward procedure.3. Draft grant agreement4. Forms: LEF & BAF5. Application form (SWIM)6. Contact pointhttp://ec.europa.eu/employment_social/spsi

2. Grants: conclusion = grantagreement1. Special Conditions2. General Conditions3. Annexes1. Annex I = description of the action/work programme2. Annex II = estimated budget of the action/workprogrammehttp://ec.europa.eu/employment_social/spsi

PROGRESS additional conditions1. Publicity and Information requirements2. Guide on how the tasks should² be carried out3. Results-based management and reportingrequirements.http://ec.europa.eu/employment_social/spsi

Calls under PROGRESSDirectly from DG EMPL web site:http://ec.europa.eu/employment_social/emplweb/tenders/index_en.cfmOr through the general EC web site:http://ec.europa.eu/grants/index_en.htmhttp://ec.europa.eu/public_contracts/index_en.htmhttp://ted.europa.eu/Exec?DataFlow=ShowPage.dfl&Template=TED/normal_search&StatLang=SLhttp://ec.europa.eu/employment_social/spsi

Calls under PROGRESSTENDERS TED Calls for Tenders: 2008 Archives Expression of Interest Award Notice Prior Information NoticeGRANTS Calls for Proposals: 2008 Archives Annual Programming: 2008 & previous Awarded GrantsSWIMhttp://ec.europa.eu/employment_social/spsi

Financial information on-lineSound Financial Managementhttp://ec.europa.eu/budget/sound_fin_mgt/index_en.htmFinancial Regulation & Implementation Ruleshttp://ec.europa.eu/budget/documents/implement_control_en.htmTexts 1 and 2 present the consolidated versions of the FR and IR, respectively.In SL:http://eur-lex.europa.eu/LexUriServ/site/sl/consleg/2002/R/02002R1605-20070101-sl.pdfhttp://eur-lex.europa.eu/LexUriServ/site/sl/consleg/2002/R/02002R2342-20070501-sl.pdfOverview of new financial rules and funding opportunities 2007-2013. In SLhttp://ec.europa.eu/budget/library/publications/financial_pub/pack_rules_funds_sl.pdfhttp://ec.europa.eu/employment_social/spsi

Getting started: What/who/how/when Study Financing Decision & Workprogramme ASAP Visit regularly Grant/Tender website. Read very carefully the text of the call: Signatures Supporting documents Deadlineshttp://ec.europa.eu/employment_social/spsi

PROGRESS: Community Programme for Employment and Social SolidarityDĚKUJI VÁM ZAPOZORNOST!If you have further questions,please contact us:http://ec.europa.eu/employment_social/spsi

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