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Electronic Records in the Russian Archives - IIAS International ...

Electronic Records in the Russian Archives - IIAS International ...

Electronic Records in the Russian Archives - IIAS International

Michail LARIN** The All-Russian Archival Science and RecordsManagement Research Institute, Director,doctor of science, professorElectronic Records in the RussianArchives: Theoretical andMethodical AspectsLARIN, Michail, Electronic Records inthe Russian Archives: Theoretical andMethodical Aspects. Atlanti, Vol. 17, N.1-2, Trieste 2007, pp. 55-62.Original in English, abstract in English, Italianand Slovenian, summary in EnglishDescriptors: general (3.1.1.), computertapes(3.1.6.)The normative and legal base, methodical worksand the experience of the Russian archivists andrecords managers with electronic records are consideredin this report.LARIN, Michail, Documenti elettronicinegli archivi russi: aspetti teorici esistematici. Atlanti, Vol. 17, N. 1-2,Trieste 2007, pp. 55-62.In questo articolo vengono presi in considerazionela base normative e legale, i lavori sistematici el’esperienza degli archivisti e gestori di documentirussi con gli archivi elettronici.LARIN, Michail, Elektronski dokumentiv Ruskih arhivih: teoretični inmetodični vidiki obravnavanja elektronskihdokumentov. Atlanti, Zv. 17,Štr. 1-2, Trst 2007, str. 55-62.Avtor v pričujoči razpravi predstavlja predpise,zakonodajo in metodologijo, ki obravnavajo pojavelektronskih dokumentov v arhivistiki, obenem paizkušnje in prakso ruskih arhivistov in vodij arhivov,ko se srečujejo z elektronskimi dokumenti naarhivskem področjuSUMMARYDespite of the existence of some laws, allowing towork with electronic records, there is no general lawdetermining the bases of their functioning in thestate records keeping and archives in Russia. Itcomplicates the work of the archivists who, nevertheless,have successfully started to receive and storethe electronic records in the archives.For the practicalhelp to the archivists VNIIDAD is developingthe methodical recommendations for the archives of1. IntroductionThe problem of electronic records is not new in the Russianarchival science and records management. The so-called machinereadablerecords were created together with the computers. In theprocess of their technical perfection, miniaturization, improvementof ergonomics computers became the integral part of any specialistworking place. With the production of new generation computersand the creation of communication information networks the uniqueopportunity of the documentary information exchange withoutpaper use, that is the exchange of electronic records, appeared. So, anew type of records which are necessary for storing both in the currentrecords keeping and in the archives was created. Moreover,some kinds of electronic records require long-term (permanent) storage.In the report the question about the Russian archives readinessto solve this actual problem is discussed.2. Legislative and normative aspectsThe analysis of the existing legislative base should be startedwith the Federal law «On the archival matter in the Russian Federation»(2004). This law underlines that the Archival fund of the RussianFederation consists of the archival records irrespective of thekind of their carrier, including electronic records. However, there isno definition of the electronic record in the law, and also there areno legal bases for the work with electronic records there. That is,recognizing the fact of existence of electronic records, their equalitywith the records of traditional type, the law does not give any definiteguidance norms for the archivists to be used in their work.The same situation exists while considering the law «On theinformation, information technologies and information protection»(2006) which includes the same term «the electronic record» withoutits clear definition.The Russian Federation Civil Code admits the opportunity ofelectronic records usage in civil and legal relations. The Russian Fe-Electronic Records in the Russian Archives: Theoretical and Methodical Aspects 55

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