Exhibitor & Sponsor Prospectus - National Association of Enrolled ...


Exhibitor & Sponsor Prospectus - National Association of Enrolled ...

What’s Included?• (1) 8’x10’ booth; (1) 6’ draped table; (1) wastebasket; (2) chairs• (3) Complimentary exhibitor registrations• Complimentary booth identification sign with company name and booth number• Complimentary 50 word or less description of your company, product or service printedin our on-site welcome packet and online (includes link to your website)• Pre-registered and post-show attendee list with direct mail addresses• Complimentary continental breakfast and breaks in the exhibit hall each dayExhibit Hall ScheduleThe exhibit hall will be open 7:00 am – 5:30 pm on Sunday and Monday, and 7:00 am – 3:00 pmon Tuesday. “High- traffic” times are listed below. It is strongly recommended that exhibitbooths be staffed during these key times. Exhibitors and exhibit booths are required toremain until the 3:00 pm breakdown time listed on the schedule.Saturday, August 3, 2013Exhibitor SetupSunday, August 4, 2013, Grand OpeningBreakfastBreakBreakBreakWelcome ReceptionMonday, August 5, 2013, Hall OpenBreakfastBreakBreakBreakTuesday, August 6, 2013, Hall OpenBreakfastBreakBreakTeardown*Giveaway DrawingTime12:00 pm – 6:00 pm7:00 am - 8:00 am9:40 am – 10:00 am2:40 pm – 3:00 pm4:40 pm – 5:00 pm5:00 pm – 5:30 pm7:00 am - 8:00 am9:40 am – 10:00 am2:40 pm – 3:00 pm4:40 pm – 5:30 pm7:00 am - 8:00 am9:40 am – 10:00 am2:40 pm – 3:00 pm*3:00 pm3

Exhibitor Prize GiveawayPrizes are always popular with conference attendees and are a good way to collect potentialclients’ business cards. This year, in addition to offering individual company prizes on at theexhibitor prize giveaway, NAEA will offer a grand prize during the giveaway session if the grandprize sponsorship is sold. One company will be the sponsor of the prize and in order to beentered to win the grand prize, attendees must visit all exhibitors and have their exhibitorprize giveaway list signed by a representative from each booth. If you are interested inparticipating in the individual giveaway program, please fill out the information on the ExhibitorApplication Form. Drawings for individual prizes and the grand prize will be held on the last dayof the program.Space SelectionExhibitors must complete the Exhibitor ApplicationForm and return with full payment. Exhibitors will besent a confirmation letter and will be contacted toconfirm logistics. Space assignments will be made on afirst-come, first-serve basis, based on the date ofreceipt of the application and fees. NAEA will makeevery effort to assign requested booth spaces,however, specific booth assignments are notguaranteed. (The floor plan, shipping information andorder forms for exhibitor services will be provided ata later date. Exhibitors will have the opportunity to request their top three booth spaces oncethe floor plan is available.)Important DatesSpace is limited! Don’t miss out—reserve space for your company by signing up immediately!July 5, 2013: Deadline to be included in the conference program and literatureJuly 7, 2013: Deadline to make hotel reservations to secure the NAEA room rateJuly 22, 2013: Deadline to receive pre-registration listCancellationAll requests for cancellation must be received in writing.Cancellation DeadlinesMay 31, 2013 Full refund, a $100 processing fee will be charged.June 3-June 28, 2013 50% refundAfter June 28, 2013 No refundExhibit Booth FeeThe fee for a standard size booth is $975/space until May 24, 2013. After that date, the rateincreases to $1,155/space. (See application for further details.)4

• Your company will be thanked in EA Journal, NAEA’s bi-monthly magazine (spotTBD).Grand Prize Sponsor ($1,500) (one available)During the exhibitor prize giveaway on the last day of the National Conference, NAEA will offera Grand Prize and recognize the company sponsoring the prize. The prize sponsor will berecognized on signage in the exhibit hall during the prize giveaway, in program literature, onthe NAEA website and will have the opportunity to present the prize and offer remarks up tothree minutes. In order to be entered to win the Grand Prize, attendees must visit all exhibitorsand have their exhibitor prize giveaway list signed by a representative from each booth.Attendees must be present to win the Grand Prize. Remarks from sponsoring company must beapproved by NAEA and NAEA will purchase the Grand Prize item.Continental Breakfast ($1,000/day; $2,500/3 days)Get the attendees talking about your company over their first cup of coffee! Your name andlogo will be prominently displayed at the breakfast you sponsor. You may choose a day, orsponsor two or three days. Your company will be thanked in EA Journal and information on thesponsorship will appear on the website. Your marketing material will be inserted in thepackages each attendee receives.Morning and Afternoon Breaks ($2,500/day; $6,250/3 days)Whether it’s a mid-morning coffee break or an afternoon dessert break, students love to leaveclass for a few minutes of relaxation and refreshment. Put your logo and name on these eventswith prominently displayed signage and your company will be noticed and appreciated! You willalso be thanked in EA Journal and information on the sponsorship will appear on theconference web page. If you sponsor three days, your company’s logo will be displayed on theNational Conference website with a link to your company site, and you may run acomplimentary three-month ad on the NAEA website (www.naea.org). (Value of web ads:$3,000).National Conference Tote Bags ($4,000) (includes production and shipping fees)This is the sponsorship that keeps on giving. Your company name, logo and website will beprinted on this essential bag that contains the course materials attendees carry throughout theconference. And your company’s visibility won’t stop at the end of the National Conference—attendees carry the bags home to use as a tote long after the conference has ended. Thesponsor will be thanked in EA Journal.NAEA Awards and NTPI Graduation Ceremony ($3,000)Go out with a bang at the National Conference by sponsoring the 2013 NAEA AwardsCelebration and NTPI Graduation Ceremony. NAEA will honor our most experienced taxrepresentation experts as they graduate and join the ranks of the prestigious Fellows of NTPIwhile celebrating. Leave a lasting impression with NAEA’s most esteemed attendees who willhave you to thank for making the commemoration happen. In addition to receiving recognitionfrom the podium as the ceremony sponsor, your name and logo will be prominently displayedat the graduation ceremony, your marketing material will be inserted in the packages eachattendee receives. Your company will be thanked in EA Journal and information on thesponsorship will appear on the website.8

CONTACT INFORMATION2013 NAEA National ConferenceExhibitor/Sponsor Registration FormThe Cosmopolitan of Las VegasLas Vegas, NVAugust 4-6, 2013Company/Organization __________________________________________________________Exhibit Organizer Contact Name ___________ ____________Title________________________Address_______________________________________________________________________City, State, Zip__________________________________________________________________Phone__________________ _Fax_______________________ E-mail______________________Website_______________________________________________________________________ YES! We will be participating in the Exhibitor Prize Giveaway.Prize: _________________________________________________________________________COMPANY DESCRIPTION - Please email a description (50 words or less) of yourcompany/organization, including contact information and website address to Jackie Gellner atjgellner@naea.org.COMPANY REPRESENTATIVES - Please list the names of the representatives who will be staffingyour booth(1) Name as it should appear on the badge ___________________________________________(2) Name as it should appear on the badge ___________________________________________(3) Name as it should appear on the badge ___________________________________________UTILITIES & DECORATIONS - Utilities and decorations are the responsibility of the exhibitor. Anexhibitor services kit will be forwarded to the exhibit organizer prior to the show date whichwill include order forms for utilities, electricity and decorations.CHOICE OF SPACE – Booth spaces will be assigned on a first-come, first-paid basis. Detailsregarding the exhibit hall layout will be provided at a later date.BOOTH RESERVATION - This application must be accompanied by full payment to secureexhibit space. Please indicate the number of booths and type of space you prefer: Please reserve _______booth(s) Pop Up (floor) exhibit Tabletop exhibitTotal $________________ ($975 early bird / 8’ x 10’ booth)($1,155 after May 24 / 8’ x 10’ booth)10

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