PAM Bulletin - Physics-Astronomy-Mathematics Division - Special ...

VOLUME 14 NO. 1 AUGC'ST 1986Mary Ann Southern announced that four workshops have been scheduled for the 1987 Anahelm conference,including one on computer science. Other sessions scheduled include one cosponsored with the Chern Istry Dlvislor on'full text databases. Field trip plans are not yet completed. Possibilities include a JPL tour with full and hslf-dsyoptions, or maybe a Palomar trip.It was moved (Helen Knutsen) and seconded (Carol Hutchins) that advertisements be accepted for the Bui let10 ifthis practice would not adversely affect the funding for future division open houses. The motion was passedThe meeting was adjourned at 2 p.m.COMMITTEE APPOINTMENTS:Awards CommitteeJack Weigel, ChairUniversity of MichiganSarah Stevens- RayburnSpace Telescope Science InstituteYvette Woe11Argonne National LaboratoryMembership CommitteeNancy Anderson, ChairUniversity of Illinois atUr bana-Cham paignMerry MaiselSan Dlego Supercom pter CenterCathy Van AttaKi tt Peak National ObservatoryAd Hoc Committee on Fund RaisingDavid Stern, ChairArizona State UniversityJudy BauschYerkes ObservatoryMarion KreiterUniversity of PennsylvaniaDon Mar ionUniversity of MinnesotaKathy StrandHigh Altitude ObservatoryNominating CommitteeBrenda Corbin, ChairU.S. Naval ObservatoryOthers to be appointed byJanuary, 1 987Head Librarianfor international bibliographic journal to manage group of 2 seniorlibrarians and 8 clerical staff. MLS with 5-7 years libraryexperience and 3-5 years supervisory experience. Excellent command ofEnglish and fluency in at least one foreign language. Salarycommensurate with experience. Send letter of interest and resume toDr. William B. Woolf, Managing Editor, Mathematical Reviews, 416Fourth Street, P.O. Box 8604, Ann Arbor, MI 48107.

VOLUME 1 4 NO. 1AI_~G~IST 1 (2p.~Membership Report ..................................................... Nancy D. Anderson, University of Illinois at Urbana-CP,arnpa1~~WELCOME NEW MEMBERS:Joanne M. GoodeUnivers~ty of Kentucky LibrarvMath Science Library08-9 Patterson Office T~werLexington, KY 40506(606) 257-8365Cathy C. Greene24 1 Andover St.Andover, MA 01310(6 17) 253- 1290Yvonne R. HinksUniversity of CalgaryEnviron-Sci-Techno1 Library2500 University Drive NWCalgary, A1 bertaCanada T2N 1 N4(403) 284-5966Heidi Mercado333 Canyon Dr. NColumbus, OH 432 14(6 14) 422-2009Cynthia M. Miller3033 E. Sixth St. D20Tucson, AZ 857 1 6Ellen D. RawlingsAddison-Wesley Publ. Co.Retai 1 Sales GroupJacob WayReading, MA 0 1867(61 7) 944-3700Robyn ShobbrookAnglo Australian ObservatoryP.O. Box 296Epping, NSW 2 12 1AustraliaCHANGESThomas W. Conkling ,State College, PA 16803Marlene Cum m i nsUniversity of TorontoJoan E. Gantz(8 18) 304-0234Susan E. Hill17 10 Wooten Park Dr. Apt. 204Austin, TX 78758(512) 471-1313Betty R. HolmstromSteward ObservatoryParker Room LibraryUniversity of ArizonaTucson, AZ 8572 1Estelle R. Karlin107 Arnold Rd.Newton Center, MA 02 159Derek M. KozikowskiRRS1,Box 11 10New London, NH 03257Lynn A. Labun5 Aspin Ct.Pittsburgh, PA 152 15(4 12) 268-2427Sherrie L. LathamLitton Laser SystemsMarket New BusP.O. Box 7300Orlando, FL 32854(305) 297-4477Alice PrimmkPhysics/Astronomy Reading Room261 Williamson HallUniversity of FloridaOainesville, FL 326 1 1( moving in Fall/Winter to new Central ScienceLibrary! )Ann M. Robertson4431 LemacHouston, TX 77096Sarah Stevens- RayburnSpace Telescope Science Institute Library3700 San Martin DrivePhilene E. Vaivods(213) 607-5629

VOLUME 14 NO. 1 AUGCJST 1986Astronomy Workshop ---Dave Stern, Arizona State University1 ) magnetic tape Inventory-- In an attempt to compile a list of holdings (which various observatories are doing already) I requested that anylists in existence be sent to me, and I will compare/contrast and attempt to develop a master list (if possible).-- It appears that the majority of libraries do not maintain the magnetic tapes, either the individual scientists orthe computer personnel access them.--NSSDC Astronomical Data Center Bulletin - Status Reports, Data Listing, Newsletter, Document Avai labi 1 i ty andDistribution Services (4/86). These sources list the available tapes, which can be copied upon request.2) National /International Network for l nformation Transfer-- BITNET (VAX electronic mail)-- Compiled a list of password-node codes:NAME PASSWORD NETWORKRey- Watson JOY CEM RoCFA 1 B l TNETMaisel MAISELeSDSC BITNETStevens-Rayburn LIBRARY @KEPLER BITNET/ARPANETSternI ACDHS@ASU I CBITNETSouthern DUKPAMeTUCC BITNETCummins ASTLIB@UTORPHYS BITNETHutchins CAROL@! UVAX.UUCP ARPANETBouton LIBRARY WCVAX WDEIMOS@CIT-HAMLET ARPANETZachar iasen NANCY @CIT-VAX ARPANETK nudsen ?CITPHOBOS::CIT:LIB? CITNET( ?IAddis ADDlS@SLACVM BITNET- -There has been a successful ASU - SAO transfer using BITNET.--Other possible electronic mail options (Dialmail, etc) were briefly discussd; however, there are plans to developa nationwide (possibly world-wide) mail capability through NSSDC and NA.SA cmperative efforts, so we may waitand see what develops.--I had originally planned to outline how to send brief messaps using these systems; however, I discovered thatevery VAX has slightly different protocol requirements, and that you will need to scan your user's manual or talk toa local expert. Trust me - - it is not difficult at all.3) ASTHMA (A & AA) online database availabilty--not on a commercial vendor yet, BUT it is due to come up on STN as a separate database in 1987(?)4) Karlsruhe's Monthly Service in Astronomy and Astrophysics (Physics Briefs) current awareness index/abstract--a new source of current awareness, but no one has been able to determine its currency/value yet.5) ESO/SRC Sky Survey update--they are stored both by hanging in mbinets (where the weight creates problems) or by being stacked on shelves(as long as theyr are kept away from heat).--any order for material will provide only the currently produced releases for now, and then the entire earliertransparencies wi 11 be reproduced.--in addition to the quick blue and red, and the final blue and red sets (which are still being produced), the JSurvey 2nd edition was produd.6) I RAS reports/tapes/catalogs--whaich are available, and in what format--how are they being identified/purchased/receivedThese questions (and more) may be answered by Rosanne Hernandez an the Infrared Processing and AnalysisCenter (IPAC) at CalTech).--when will GPO depository volumes appear -- unknown, more info when available.7) new Palomar Survey -- any new dates/ priceThey will be available in eight installments over a six-year period. More info when available8) Other online astro info databases (biblio or non-blblio)--SIMBAD ( Dr. Daniel Egret)- -BSl ( through 1 979)

VOLUME 14 NO. 1 AUGUST 1986--Lunar and Planetary B iblography- -SPAN--STARLINKThese were briefly discussed, and demos were given at the Thursday field trip to CfA.9) Progress on filming of 19th century to optical disk--Progress is being made; contact Brenda Corbin for details ( US. Naval Observatory, Washington, D.C. !1 0) Brenda Corbin announcements:1 ) The Union List of Astronomy Serials has now broken even, and the SLA loan was paid off completely. A new,international Unior! List will be begun in the near future.2) International IAU meeting will be held in 1988 in Washington, D.C. area -- all librarians are encouraged toattend if possible. More info as it becomes available, Tentative dates are July 28-30, 1988, at the Un.S. NavalObservatory.3) The new Astronomical Almanac will be out on time, PLUS the availability of a "FLOPPY ALPIANAC' on 5 1 /4inch diskette.1 1 ) Sarah Stevens-Rayburn has once again provided the astronomical community with an invaluable service: a listof meetings compiled from preprints received by STScl and NRAO, and arranged by year and month. The list willbe updated and distributed yearly. Additions, corrections, and requests for copies should be addressed to Martin A.Smith, Assistant Librarian, Space Telescope Science Institute Library, 3700 San Martin Drive, Baltimore, PlD21218 USA.An update to Sarah's IAU Colloquia listlng ( 15 April 1986) is also available now from the above address.12) Finally, a comparison of journals included in INSPEC andA&AA has been compiled and is available fromMarlene Cummins, Librarian, Universlty of Toronto, Department of Astronomy and David Dunlap Observatorj/.Thank you to a1 1 present, and I hope to see you a1 1 again next year.SPECIALLIBRARIESASSOClATlON78th AnnualConferenceAnaheim, CaliforniaJune 641,1987Global Information Access-&panding Our Wrld

VOLUME 14 NO. 1 AUGUST. 1986type of thing can be done on most computers. The biggest problem is gettlng staff members 7.0 identify and iabe! 31 ! ,their tapes!1 1 ) Available to a library who would use them: (01Referativnyi zhurnal: issledovanie kosmicheskogoprostranstva. Moskva: Proizvodstvenno-izd. kombinat VlNlTl, 1966, number 3 - 1978, number 4 ( b IJohannesburg. Unlon Observatory. Photographic map of the sky south of - 19 ( 1875). -- Pretoria, repr.irdui&J bythe Govt. Print., 19 14- 1929. " charts in the area -22 and in the area 28 . Contact Mrs. Jennalyn Chapman,Lunar and Planetary Laboratory, The University of Arizona, Tucson AZ 8572 1Thanks to Helen Z. Knudsen, Brenda Corbin , Marlene Cumm ins, and Ellen Bouton for contributionsPAM DIVISIONTREASTJRER ' S REPORTJUNE 1/85 TO MAY 31 196PAM Pro jert AccountUnion List of Astronomical SerialsBalance as of May 31, 1995Income from sale of booksExpensesPayment of remaining loan to SLAPostageBALANCE AS OF MAY 31, 1986AMERICAN ASTRONOMICAL SOCIETYhnounces The Relocation Of Its Execunve OtTice To:2000 Florida Avenue, N. W.Suite 300Washington, D.C. 20009(202) 328-2010

AUGUST 1986SURVEY OF LIBRARY SUPPORT OF UNIVERSITY PHYSICS AND ASTRONOMYDEPARTMENTSAlice PrimackPhysics and Astronomy Reading RoomUniversity of Flcarida~uring the summer and fall cd' 1985 I conduckd a surrey about libraries in U.S. cdueges anduniversities which grant PhDs in Physics and/or Astronomy. The survey form was sent toapproximately 170 physics and astronomy departments in plblic and Wvate institutions.Nin- responses to the survey (56%) were returned. In some cases the form wascompleted by the department chair cr department library representative, and in some cases itwas completed by a librarian.The survey began with a question about how the hstitutbn houses physics and astronomylibrary materials. Responses showed that most institutions house physics and astronomymaterials with other sub* in a general library m centralized science library (60responses). In a few of these cases there is an additional small lkary or reading room forphysics cr astronomy. Housing physics and astronomy m a M in tranch lilparies far physicscr astronomy cr some cornhination of these with one cr two other subjxts is les common butwell represented (29 responses).Budget allocations for physics and astronomy lihmry materidls in the current year were nexton the £om. These were to be bken down by books a journals and separated for subjeckphysics. . cr astronomy. Useful responses on Umry budgets were limited because manym&&utkns do not allmate funds by department Twen- responses from schools withPhysics Departments granting PhDs in physics gave a budget for physics library materials.Thirteen responses from schds with Astronomy Departments granting PhDs in astronomygave a budget for astronomy materidls. Thirteen mare Wtutbns, with joint departments a£physics and astronomy and granting PhDs in physics and astronomy, gave the amount budgetedfor physics and asbconomy lihmry materidls. Table I shows budgets for physics librarymaterials, Table II for astronomy ma-, and Table III shows jAnt budgets in universitieswhere physics and astronomy are comhined into one department In each case several otherfactars are shown in the tahh for ~~lrposes of comparison. The budget in£onnation wasobtained h m my survey; the other infmathn is from Graduate Programs in Physics,Astronomy and Related Fields by Am& Institute of Physics, 1984/85. The number of PhDsgranted at a university is one measure of the amount a€ library suppart needed for graduatestudy. The number cd faculty members at the university may indicate an amount cd librarysuppcxt needed for high level research an* for undergraduate teaching. These figures aregiven in the Tables, as well as the total numbers cd' faculty and graduate students in allat the university. I found the £igures. .most useful to compare and contrast how my-n £its in with 0th- granting similar num- of PhDs and having similar numbers offaculty and students. I expect to present aditiondl analysis of this budget data in the nextyear.Questions about who selects library materials in physics and astronomy, and areas o£particukr strength in the dlectbn came next The library was asked whether' &ware ispurchased, and to specify any special calledions such as preprhts cc rare books As to whoseleds library ma-, cooperatkn is the key word. On 40 of the responses, both 'litrcarianlibbgra~her~~ and "Physics and Astronomy facdty membersn were checked, and in severlothers something else was written in which meant essentially the same thing. Graduatestudents were also mentioned several times as pviding suggestions Twenty-eight responsesindicate that faculty members select materials, and orily 19 that the lbrarh bibUgrapher

VOLUME 14 NO. 1does the se-nalone.Ten insti-ns re- that the library purchases software, and in addition four 0thmadecommene indicating that they plan to do so in the future ar '5f need bew. The librarieswhich do purchase &ware are Baston University, Bryn Mawr College, Clarkson university,Clemson University, Dartmouth Cdege, Flcarida Institute of Technalcgy, State uniersity ofNew Y ark at Stony Brook, University of Chicago, University of Fh&, 2nd Wayne Stateuniversity.pr-t e n s are maintained in physics and/ar astronomy at twenty of the repurtinglibraries. Some uf these adledions include reprints. The University of Wisconsin andCalifornia Instiute uf Techndqy repart cdectbns uf obematury publications, and HarvardCdege 0-bry Library and University of California at Santa Cruz both indicate thattheir cdlltxtjDns uf okervabry phkations date back into the 1800s, The University ofCalifornia at Santa Cruz has the Lick 0-tury collection including very dd andvdLrable ma-, and Clark University has materials dating kom the 18th and 19thten-. History of *ce is a spiality at the Unidty of Minngota, of opticsat the University of Rochester, and history of scientific instruments at Dartmouth College.Duke University lists a Microwave Catalog from the University of Ulm. The University ofMaryland has pbtogmphic surveys and California Institute of Technalcgy has a dhction of35-mm slides &om wd.dwi.de sources. California Insti- of Techndgoy also lists an inhousedatabase uf askonomid. literature in their Astrophysics Lkary.The last quedim on the survey farm asked how contact is maintained between the libraryand the academic departments, far example through committee meetings, newsletters, and soforth. Responses indicate that there is much informal contact, and that most instituthnsemmy more than one method uf maintaining mcre formal contact Contact through alibrarian bihkqapher assigned to these subjects, and contact through faculty librarycommittee a faculty lhaq vntative, are each used in apprcndmately 50 uxkhthns. 'Inaddition, 33 hdhtions use a written news* a new book list put out by the lkary.Other contacts are through monthly selective &mination to faculty members from thelibrary, and routing of plblishers ads to faculty. Only one lkaqreported no contact.TABLE I: RESULTS OF SbRVEY OF BUDGETS FOR PHYSICS LIBRARY MATERIALSInstitution A B C D LBayl or (Mace, TXI 4 6 524 924 40,330*Colorado State (Ft. Col l ins, CO) 19 21 1120 3,344 la,000*Indiana U. IBlomrngton, IN) 35 43 1355 6,134 95,004Oklahoma St. U. (Stillwater, OK) 45 21 920 3,000 51,OOirStanford (Palo Alto, CA) 30 20 1218 5,200 171,duOrState U. NY (Stony Broou, NY) 83 52 893 3,469 63 ,{JUOTemple (Philadelphia, PA) 22 24 3200 8,300 57,001)rU. of California (Berkeley, CA) 145 68 2000 8,743 112,000U.of Caliiocnia (Los Mgeln, CA 73 42 3100 11,252 182,000U.of Cal ifornia (Santa BarOara) 55 32 1700 2,000 150 ,OW*U.of Chicago (Chicapo, IL) 87 37 1043 5,938 88.0150U.of Cincinnati (C~ncinnati, OH) 18 25 1857 4,951 80,003+U. of Colorodo (Beuldw, CO) 42 40 1050 3,364 83,000U. of Florida (Gainesvrlle, FL) 25 35 3205 4,714 37,OCnjU. of Michigan (Ann brbor, MI) 41 52 2763 9,172 100,000U. of Navada tHmo, NV) 8 9 822 1,741 42,000U. of H.* Hampshrre (Durham. NH) 23 19 SO0 1,000 55,000U.of S. Cal ifornra (Los Mgeles) 16 27 1600 4,400 70,000U. of Texas (Austin, TX) 97 55 2200 11,000 69,000U. of Virginla (Charlottesvil la) 50 34 I654 5,412 99,063U. of Uiscmsin (Hadison) 84 44 218s 9,283 110,000W. Virgrna U. (Borqantoun, WV) 6 15 1 W 4,757 W,0WUorcester POI y . Inst. (MA) 1 14 203 500 34,261~A: No. of Ph.Ds in physics in last 5 years.B: No, of physics faculty.C: Total faculty in university.D: Total grad. students in university.*: Budget stated as being for physics and astronomy materials, but Departmentand Ph.D. degree is in physics only.,

VQLUME 14 NO. 1 ALGCST 1986TABLE I1 : RESULTS OF SURVEY OF BUDGETS FOR ASTRONOMY LIBRARY MATERIALSBoston U. tBoston, MA/ 3 9 2,500 1 ,85d 31 ,GOuIndiana U. (51 oomlngton, IN) 20 8 1,355 6,134 22,00uNew Mexlco State (Las Cruces, NR) 6 6 922 1 ,b38 13,1101.)Rlce U. (Houston, TX) 5 18 359 1,070 16,50uState U. New York (Stony Brook, NY) 9 9 893 3,469 43,000U. of Cal lfornla (Berkeley, CA) 2 1 16 2, 0olj 8,743 2 1 , 000U. of Chlcago (Chicago, IL) 12 18 1 ,043 5 ,938 40 , ~I:II!U. of Colorado (Boulder, CO) 25 27 1,050 3,369 20,000U. of Florlda (Ga~nesvll le, FL) 11 &L ~ l - 3 ,205 4 ,714 11:) , o$:)U. of Hawall (Honolulu, HI) 7 11 1,500 5,590 13.300U. of Mlchlgan (Ann Arbor, MI) 9 11 2 ,763 3 , 172 22 , 1:10(jU. of Texas (Austin, TX) 24 24 2,200 ll,(jinj 14,cjbOU. of Wlscons~n (Madison, WI) 12 9 2,185 9,238 7,b1j0*A: No. of Ph.Ds in astronomy in last five years.B: No. of astronomy faculty.C: Total faculty in university.D: Total grad. students in university.E: Budget.*: Not part of campus library system (funded by Astronomy Dopartment and trustfund).TABLE 111: RESULTS OF SURVEY OF BUDGETS FOR PHYSICS AND ASTRONOMY LIBRARYbfATERIALS BLDGETED TOGETHERCal tech (Pasadena, CA) 84 53 335 a93 123 ,~:JI:I+.IClemson U. (Clemson, SC) 12 26 1 ,000 2 ,400 75--, ~:I~II.I.Mlchlgan State U. (East Lans 56 563 , 2iJC;7 ,3Oi1 Y h , I.JI.I.I- -. .7.2 , --Z,l.,

VOLUME 1 4 NO. 1MESSAGE FROM THE CHAIR ................................................. MARY ANN SOUTHERN .......,..............................................COLOPHON.. .......................................................................................................................... 27MINUTES OF P-A-M ANNUAL BUSINESS MEETING ............. BONNY HILDITCH ..............................................................COMMITTEE APPOINTMENTS ................................................................................................................................. 4+MEMBERSHIP REPORT ......................................................... NANCY 0. ANDERSON ...................................................THANKS TO OUR SPONSORS.. ................................................................................................................................... ,.(IASTRONOMY WORK SHOP. ...................................................... DAVE STERN.. .................... , , 7ASTRONOMY NEWS ...................... . ................................................................................................................... 9TREASURER'S REPORT ( ULAS) ............................................. BARBARA CHU ................................................................ 1 CSURVEY OF LIBRARY SUPPORT.. ........................................... ALICE PRIMACK. ......................1 ILibraryYerkes ObservatoryP.O. Box 258Williams Bay, W I53191-0258FIRST CLASS MAILJCHN k kE1GtL I1LNIV MICHIGAKPhYS-ASTROM LleH29C CEhhlSOtV BUTLEGPKh PReCR MICH4810q