notice inviting tender for providing modular workstations and furniture

TELEGRAMS : ‘AAYAKAR’ TELEPHONE No: 28338016CHENNAI TELE-FAX No. : 28338316GOVERNMENT OF INDIAINCOME TAX DEPARTMENTOFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX121, MAHATMA GANDHI ROAD, NUNGAMBAKKAM, CHENNAI – 600 034C.No.660(2)/Accts/Mod.Ran/2010-11Dated: 28-Jan-2011NOTICE INVITING TENDER FOR PROVIDING MODULARWORKSTATIONS AND FURNITUREThe Income Tax Department, Chennai invites sealed offers from reputedPARTIES for registration of suppliers for providing modular workstations and furniturein five ranges of O/o.CCIT-I, Chennai. Tender forms along with terms and conditionscan be obtained from Income Tax Officer (H.Qrs)(Accounts) on payment of Rs.500/-(Non-refundable). Tender document can also be downloaded from the web site:www.incometaxindia.gov.in and the last date for receipt of filled in tender forms is14-Feb-2011.Sd/-(S.JAYARAMAN)Additional Commissioner of Income Tax (H.Qrs)(Admn.)O/o.Chief Commissioner of Income Tax, ChennaiPage 1 of 1

GOVERNMENT OF INDIAINCOME-TAX DEPARTMENTOFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX121, Mahatma Gandhi Road, Nungambakkam, Chennai - 600 034.TENDER DOCUMENTMODULAR WORKSTATIONS AND FURNITURE FOROFFICE OF THE CHIEF COMMISSIONER OFINCOME TAX, CHENNAI121, MAHATMA GANDHI ROAD,NUNGAMBAKKAM,CHENNAI - 600 034Page 2 of 2

TELEGRAMS : ‘AAYAKAR’ TELEPHONE No: 28338016CHENNAI TELE-FAX No. : 28338316GOVERNMENT OF INDIAINCOME TAX DEPARTMENTOFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX121, MAHATMA GANDHI ROAD, NUNGAMBAKKAM, CHENNAI – 600 034C.No.660(2)/Accts/Mod.Ran/2010-11Dated: 28-Jan-2011NOTICE INVITING TENDER FOR PROVIDING MODULAR WORKSTATIONS AND FURNITUREThe Income Tax Department, Chennai invites sealed offers from reputedPARTIES for registration of suppliers for providing modular workstations and furniturein five ranges of O/o.CCIT-I, Chennai.I. TENDER PROCESS1. Tender is invited in two parts i.e. (1) Qualifying bid and (2) Financial bid. Thefinancial bids shall be called for from only those suppliers selected on completion ofprocessing qualifying bids. The tender form for Qualifying bid in proforma prescribedin Annexure-I complete in all respects shall be submitted in sealed covers addressedto the Additional Commissioner of Income Tax (H.Qrs)(Admn.), O/o ChiefCommissioner of Income Tax & CCA 121, M.G.Road, Nungambakkam, Chennai - 600034, by 5:30 p.m. on 14-Feb-2011. The sealed covers should be superscribed with"Qualifying Bid – Modular Workstations and Furniture – Registration of suppliers".Qualifying Bids will be opened on 15-Feb-2011 at 03:00 p.m. in the presence ofbidders at Conference Room, No.117, Ist floor, Main Building, 121, Mahatma GandhiRoad, Nungambakkam, Chennai - 600034. Incomplete bid documents shall berejected. The valid qualifying bids shall be scrutinized by the Department to short listthe eligible bidders. The financial bids of the selected bidders will be called forsubsequently. Late submission of tenders shall not be accepted.Page 3 of 3

2. If the tenders are sent by post / courier, it should be ensured that the covershould be intact at the time of reaching destination without any damage or loss.Department is not responsible for the delay on account of Postal / Courier Services.3. Earnest Money Deposit of Rs.1,00,000/- (Rupees One Lakh only) perapplication in the form of Demand Draft/Banker’s cheque of scheduled Bank drawn infavour of The Administrative Officer, Office of the Chief Commissioner of Income Tax-I, Chennai-34 shall accompany the qualifying bid. Qualifying bids without EarnestMoney Deposit will be rejected. EMD will be returned to all the unsuccessful biddersat the end of the selection process. However, the EMD shall be forfeited in case thesuccessful bidder withdraws or the details furnished in the bids are found to beincorrect or false during the tender selection process. No interest shall be paid onthe Earnest Money Deposit.4. Performance Security: Performance security to the tune of 5% of total valueof contract shall be deducted from the payment due to the successful bidder. Theperformance security withheld shall be refunded to the contractor after a period ofone year from the date of installation.5. The tenderer shall sign and stamp each page of this tender document and allother enclosures appended to it as a token of having read and understood the termsand conditions contained herein and submit the same along with the qualifying bid.The tenderer would fill up the information in the Annexure enclosed at the end of thisdocument in clear and legible terms. Wherever required, copies of the supportingdocument in respect of details mentioned in the annexure should be enclosed.Annexure shall also have to be signed and stamped by the bidder or its authorizedsignatory.6. The tender forms shall be rejected if it is not complete in any aspect.7. The tender documents are not transferable.Page 4 of 4

II. TERMS AND CONDITIONS1) Conditions to be satisfied in the qualifying bid:a) Bidder must have Sales Tax Registration. Evidence should be enclosed.b) The bidder must have obtained Permanent Account Number (PAN) underIncome Tax Act, 1961. Copy of the PAN card should be enclosed.c) The evidence for filing of returns along with Income and ExpenditureAccount and Balance Sheet for Financial year 2009-10 (Assessment year 2010-11)should be enclosed along with the qualifying bid.d) The bidder must have in receipt of gross contractual receipts of Rs.1 Croreand above during the financial year 2009-10. A statement showing list of clients alongwith evidence for contractual receipts should be enclosed along with the qualifyingbid.e) Name and Address of the two clients in Chennai to whom modularworkstations have been provided in the last Financial year shall be provided.Inspection by the departmental official shall be made while processing qualifying bid.2. The selection procedure includes the following:-a) Based on the above terms and conditions, the qualifying bids shall bescrutinized and suppliers will be short listed for registration.b) Registered suppliers shall be required to inspect the site where modularworkstation and furniture are required to be provided.c) On inspection of the sites and based on the manpower to beaccommodated, the registered suppliers shall be required to submit drawings / layoutfor the proposed modular workstations and cabins along with the specifications.d) On approval of drawing by the department, the selected suppliers shallbe required to submit their financial bids.Page 5 of 5

e) On analysis of financial bids along with the specifications and quality ofmaterials proposed to be provided, the supplier will be selected for the supply ofmodular workstations and furniture.3. Rate and prices: The registered suppliers shall quote their rates for theproposed modular workstations and furniture in the proforma for the financial bidsissued later. The rate quoted should be inclusive of all taxes. The prices quoted shallbe written in figures and words as well.4. Final Payment: The contractor shall submit the bill on completion ofinstallation of modular workstation and furniture along with the completioncertificate obtained by the respective officers. Payment on supply of materialspending installation due to any delay, part payment shall be made if necessary.5. The selected supplier shall be in a position to complete the work by 25-Mar-2011The tenderer should ensure that the following documents are part of theQualifying bid:a) Annexure (duly filled-in) along with necessary enclosures.b) Rs.500/- Demand Draft / Banker’s Cheque drawn in favour of “TheAdministrative Officer, O/o The Chief Commissioner of Income Tax-I,Chennai - 34 ” towards the cost of Tender Document.c) EMD for Rs.1,00,000/- Demand Draft / Banker’s Cheque drawn in favour of “The Administrative Officer, O/o The Chief Commissioner of Income Tax-I,Chennai - 34 ”.e) Tender Document (all pages signed)Sd/-(S.JAYARAMAN)Additional Commissioner of Income Tax (H.Qrs)(Admn.)For Chief Commissioner of Income Tax - I, ChennaiPage 6 of 6

QUALIFYING BID DOCUMENTANNEXURE1. Name of the party :2. Address :(with Tel No., Fax No.)3. Name & Address of the Proprietor / :Partners / Directors(with Mobile No.)4. Contact Person(s) (with mobile number) :5. List of clients along with evidence for gross :contractual receipts (Total should be morethan one crore in the Financial year 2009-10.6. Permanent Account Number (PAN) (The :evidence for filing of IT returns along withIncome and Expenditure Account & Balancesheet for the Assessment year 2010-11 to beenclosed)(Turn over should be more than oneCrore).7. Details of Sales Tax Registration along with :evidence.8. Name and Address of two clients of in Chennaiwhere inspection may be arranged. :9. Details of EMD :D E C L A R A T I O NI hereby certify that the information furnished above is true and correct to thebest of my / our knowledge. I understand that in case any deviation is found in theabove statement at any stage, I/ we will be blacklisted and will not have any dealingwith the Department in future.(Signature of Authorized Signatory with date)Page 7 of 7