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Bihar - Jamia Millia Islamia _Final format_.pdf

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1 ST HALF YEARLY MONITORINGREPORT OF IASE, JAMIA MILLIAISLAMIA, NEW DELHION SSA AND MDMFOR THE STATE OF BIHARFOR THE PERIOD OF1 ST AUGUST, 2008 to 31 ST JANUARY, 20091DISTRICTS COVERED1. AURANGABAD2. GAYA3. JEHANABAD4. NAWADA5. ROHTAS


1. 1 ST HALF YEARLY MONITORING REPORT OF IASE,JAMIA MILLIA ISLAMIA, NEW DELHI ON SSA ANDMDM FOR THE STATE OF BIHAR FOR THE PERIODOF1 ST AUGUST, 2008 to 31 ST JANUARY, 20091.1. General In<strong>format</strong>ionSl.SubjectDetailsNo.1.Name of the monitoring <strong>Jamia</strong> <strong>Millia</strong> <strong>Islamia</strong>, New Delhiinstitution2. Period of the report 1 st August, 2008 to 31 st January, 20083. No. of Districts allocated 5 DistrictsDistrict 1. Aurangabad,4. District names5.Date of visit to the Districts /EGS / Schools( In<strong>format</strong>ion is to be givenfor district wise i.e District1, District 2, District 3 etc)District 2. Gaya,District 3. Jehanabad,District 4. Nawada,District 5. RohtasDistrict 1. Aurangabad - From12 thDecember 2008December 2008 to 22 ndDistrict 2. Gaya – From 19 January to 26 January, 2009District 3. Jehanabad - From 12 th December 2008 to 22 ndDecember 2008District 4. Nawada - From 12 th December 2008 to 22 ndDecember 2008District 5. Rohtas - From 12 th December 2008 to 22 ndDecember 200826.7.Total number of elementaryschools / EGS / AIE Centersin all the Districts allocatedIn<strong>format</strong>ion is to be givenfor district wise i.e District1, District 2, District 3 etc)Number of elementaryschools (primary and upperprimary) / EGS / AIECenters covered / monitoredIn<strong>format</strong>ion is to be givenfor district wise i.e District1, District 2, District 3 etc)Districts Schools AIECentresKGBVPS UPS SS TotalAurangabad 1537 602 107 2246 466 5Gaya 2117 885 0 3002 373 12Jehanabad 1029 321 83 1433 46 16Nawada 1195 401 62 1658 138 6Rohtas 1467 570 126 2163 722 1Total 7345 2779 378 10502 1745 40Districts5% ofSchools5% ofAIE Cen.KGBVTotalAurangabad 112 15 1 128Gaya 181 11 2 194Jehanabad 90 2 5 97Nawada 101 7 4 112Rohtas 106 5 3 114Total 590 40 15 645


38.9.10.11.12.13.Whether 5% of theelementary schools / EGS /AIE Centers in total of allthe Districts allocatedcovered: YES / NOAt least 1% of the schoolvisited within one month ofthe start of the academicyear in all the Districts: YES/ NO(While most of the statesstart their academic year inJune/ July there are fewstates with academic yearstarting in January / April).Whether the MI has senttheir report to the SPO at thedraft level: YES / NOAfter submission of the draftreport to the SPO officewhether the MI has receivedany comments from the SPOoffice: YES / NOBefore sending the reports tothe GOI whether the MI hasshared the report with SPO:YES / NOWhether your institutioncome under lead institutes ifyes as a lead instituteswhether the MI has collectedthe data in respect of theentire state and submittedconsolidated 6 monthlyreport in respect of the stateto the GOI and to the SPO:YES/ NO/ Not applicable.District 1. Aurangabad – Yes (5.7%)District 2. Gaya – Yes (6.5%)District 3. Jehanabad – Yes (6.8%)District 4. Nawada – Yes (6.8%)District 5. Rohtas – Yes (5.3%)District 1. Aurangabad – NoDistrict 2. Gaya – NoDistrict 3. Jehanabad – NoDistrict 4. Nawada – NoDistrict 5. Rohtas – NoDistrict 1. Aurangabad – YesDistrict 2. Gaya – YesDistrict 3. Jehanabad – YesDistrict 4. Nawada – YesDistrict 5. Rohtas – YesDistrict 1. Aurangabad – NoDistrict 2. Gaya – NoDistrict 3. Jehanabad – NoDistrict 4. Nawada – NoDistrict 5. Rohtas – NoNODistrict 1. Aurangabad – YesDistrict 2. Gaya – YesDistrict 3. Jehanabad – YesDistrict 4. Nawada – YesDistrict 5. Rohtas – Yes


2. Executive Summary of all the district reports(a) Opening of Schools (both primary and upper primary):District 1:(Aurangabad)District 2: (Gaya)District 3: ( Jehanabad)District 4 ( Nawada)Out of 195 sanctioned schools (119 primary and 76 upperprimary), all have been opened. Besides, as per DPO report886 schools (388 primary and 498 upper primary) have beenopened this year including spillover. For this year sanction,land has been identified for 195 schools and work is inprogress in 156 (80%) schools.Out of 380 sanctioned schools (74 primary and 306 upperprimary) for this year, 170 schools (78 PS & 92 UPS) havebeen open till 30-09-2009 i.e. 44.73%. Land is identified forall 380 schools and work is in progress in 241 schools(63.42%)In Jehanabad 140 schools (80 primary & 60 UPS) sanctionedfor this year whereas 294 schools (270 PS and 24 UPS) havebeen opened this year. The work is in progress in 252 schools(85.71% of the total opened schools).In Nawada, 314 schools (81 PS and 233 UPS) sanctioned forthis year. Out of which land is identified and work is inprogress in 212 schools (67.15%). Among 212 schools 81 arePS and 131 are UPS.District 5: ( Rohtas) 204 (81.6%) out of 250 sanctioned schools (107 PS and 143UPS) have been opened in Rohtas District. However as perDPO report 503 (398 PS and 105 UPS) have been opened inthe District till September 30, 2009.4(b) Civil Works:District 1:(Aurangabad)District 2: (Gaya)District 3: ( Jehanabad)In Aurangabad, out of 307 sanctioned school buildingsconstruction of 100 schools (32.6%) has been completed andwork is in progress in 207 till September 30, 2009. Out of 3364ACR sanctioned, 2080 (61.83%) have been completed andwork is in progress for 1282 ACRs.Out of 433 sanctioned school buildings in Gaya, construction of14 schools (3.2%) have been completed whereas work is inprogress in 241 schools (55.65%). Similarly out of 3625sanctioned ACR, construction of 1000 (27.6%) ACRs iscompleted and work is in progress in 2625 ACRs.In Jehanabad, out of 101 sanctioned school buildingsconstruction of 17 schools (16.8%) has been completed and


District 4 ( Nawada)District 5: ( Rohtas)5work is in progress in 235 inculuding spillover till September30, 2009. 81 ACRs have been sanctioned this year but theconstruction work is not yet started in any of the school.In the district of Nawada, out of 410 sanctioned schoolbuildings construction of 45 schools (10.97%) has beencompleted and work is in progress in 257 till September 30,2009. Out of 3038 ACRs sanctioned, 1739 (57.24%) have beencompleted and work is in progress for 1299 ACRs.In the district of Rohtas, out of 249 sanctioned school buildingsconstruction of 36 schools (14.45%) has been completed andwork is in progress in 213 till September 30, 2009. Out of 102ACR sanctioned, work is in progress in all 102 ACRs.(c) Textbooks:District 1:(Aurangabad)District 2: (Gaya)District 3: ( Jehanabad)District 4 ( Nawada)District 5: ( Rohtas)In Aurangabad, distribution of text books to the earlierfocus group was completed but was continuing forchildren belonging to minorities & OBCs. Nearly2,51,000 text books have been distributed till September30, 2009.In district of Gaya, the situation was not different andmoreover as no tender had been approved for the year2009-10 till January 2009, which is likely to cause delayin distribution of text books for the next year also.In Jehanabad, 1, 72,056 books have been distributed tofocus group (35,829 to SC/ST and 1, 36,227 to girls)under SSA programme. Besides, 6458 have beendistributed to minority group. There are additionalproblems of storage of text books at Head Office.In Nawada 247799 books distributed (65630 to SCs, 99 toSTs and 182070 to girls). The text books were received ininstallments and process of distribution was continuing tillJanuary’09.In Rohtas, text books were received in February-March’08 and distributed immediately after, whereas forchildren belonging to minorities and OBCs, text bookswere received in November-December 2008 and process


of distribution was continuing till January’09. in total3,99,488 books have been distributed (185417 to SC,18338 to ST and 195733 to girls)6(d) School grants:District 1:(Aurangabad)In the district of Aurangabad, school grant has been released to1429 PS, 633 UPS and 14 primary less school at the rate of Rs.6000/-, Rs. 12000/- and Rs. 7000/- respectively till September2008. Guideline for utilization is circulated but no school hasfully utilized it.District 2: (Gaya) In the district of Gaya, school grant has been released to 819PS, 494 UPS at the rate of Rs. 5000/- for primary and Rs.7000/- for upper primary till November 2008. Guideline forutilization is circulated but no school has fully utilized it.District 3: ( Jehanabad)In the district of Jehanabad, school grant has been released to980 PS, 450 UPS and 14 primary less school at the rate of Rs.2000/- for primary and upper primary till November 2008.Guideline for utilization is circulated but no school has fullyutilized it.District 4 (Nawada)In the district of Nawada, school grant has been released to1022 PS and 356 UPS at the rate of Rs. 2000/- for primary andRs. 4000/- for upper primary till October 2008. Guideline forutilization is circulated but no school has fully utilized it.District 5: ( Rohtas) In the district of Rohtas, school grant has been released to 1456PS and 545 UPS at the rate of Rs. 5000/- for primary and Rs.12000/- for upper primary till September 2008. Guideline forutilization is circulated but no school has fully utilized it.(e) Teachers and Teachers Training:District 1:(Name of the District)District 2: (Name of the District)District 3: ( Jehanabad)No additional post is sanctioned nor is any appointment madein Aurangabad district. However 4860 was the targeted numberof teachers for in-service training which is being completed tillJanuary 2009.In the district of Gaya also no additional post is sanctioned.However 10572 teachers targeted and received training till 31 stJanuary 2009.In Jehanabad, 540 teaching posts sanctioned for new school and


District 4 ( Nawada)District 5: ( Rohtas)7the same number of teachers appointed for new schools in allblocks. The targeted number of teachers for in-service trainingwas 5495 out of which 342 teachers (6.22%) received trainingtill December 2008.259 posts sanctioned in the district of Nawada but noappointment is made. Out of 3334 targeted teachers for inservicetraining 1363 (40.8%) have actually received thetraining.906 posts sanctioned in the district of Rohtas but noappointment is made. Out of 5000 targeted teachers for inservicetraining 4710 (94.2%) have actually received thetraining.(f) Teaching Learning Material (TLM) grants:District 1:(Aurangabad)TLM grant has been released to 6649 (81.86%) teachers out of8122 eligible teachers in the District of Aurangabad. DPO hasdisbursed the TLM grant to all eligible teachers. Guideline forutilization is also circulated. M.I representative found thatthough TLM was available in 58% of schools but actuallyutilized in classrooms of 47% of schools.District 2: (Gaya) In the District of Gaya TLM grant was released to 10572(99.9%) teachers out of 10583 eligible teachers. DPO hasdisbursed the TLM grant to all eligible teachers. Guideline forutilization is also circulated. M.I representative found thatthough TLM was available in 85% of schools but actuallyutilized in classrooms of 73% of schools.District 3: ( Jehanabad) In the District of Jehanabad TLM grant was released to 6067(90.5%) teachers out of 6702 eligible teachers. DPO hasdisbursed the TLM grant to all eligible teachers. Guideline forutilization is also circulated. M.I representative found thatthough TLM was available in 66% of schools but actuallyutilized in classrooms of only 16% of schools.District 4 ( Nawada) In the District of Nawada TLM grant was released to 5204(82%) teachers out of 6345 eligible teachers. DPO hasdisbursed the TLM grant to all eligible teachers. Guideline forutilization is also circulated. M.I representative found thatthough TLM was available in 55% of schools and it wasactually utilized in classrooms of 51% of schools.


8District 5: ( Rohtas) In the District of RohtasTLM grant was released to 8065(94.8%) teachers out of 8503 eligible teachers. DPO hasdisbursed the TLM grant to all eligible teachers. Guideline forutilization is also circulated. M.I representative found thatthough TLM was available in 56.6% of schools but actuallyutilized in classrooms of 34% of schools(g) EGS & AIE:District 1:(Aurangabad) In the District of Aurangabad, 72 AIE centers, 312 NRBC, 48RBC and 88 Madrasa /Maktabs were sanctioned in the currentfinancial year. Out of which no AIE center was started. 246(78.8%) NRBC, 13 (27%) RBC and 65 (73.8%)Madras/Maktabs started in the current financial year. 10819children enrolled at NRBC which is 39% more than targetedenrolment (7782). 1300 children (27% of the targeted one)enrolled at RBC and 2210 (83% of the targeted one) enrolled atMadrasa / Maktabs. All 324 EVs were trained residentially for7 days by BRCC following the module of Prayas/Utkarsh/Utpreran.District 2: (Gaya)In the Districts of Gaya out of 6250 targeted children to beenrolled at NRBC only 2168 (34.6%) have been actuallyenrolled. About 1069 children have been mainstreamed in thecurrent year.District 3: ( Jehanabad)In the Districts of Jehanabad, 1146 children (39.76%) havebeen enrolled at AIE centres out of 2882 targeted one. Nochildren enrolled at RBC/NRBC.District 4 ( Nawada)In the District of Nawada, 242 NRBC and 26 RBC weresanctioned in the current financial year. Out of which 137(56.6%) NRBC started in the current financial year. No RBCwas started. 3699 children enrolled at NRBC which is 43.6% oftargeted enrolment (8482).. All 138 EVs were trainedresidentially for 10 days by BRCC following the module ofReflection.District 5: ( Rohtas)In the District of Rohtas, 5 AIE centers, 814 NRBC, 93 RBCand 1735 School Camp were sanctioned in the current financialyear. Out of which no AIE center was started. 537 (66%)NRBC, 23 (25%) RBC and 1555 (89.62%) School Campsstarted in the current financial year. 12888 children enrolled at


9NRBC which is 63% of targeted enrolment (20310). 1978children (22.85% of the targeted 8653) enrolled at RBC and25083 (100% of the targeted one) enrolled at School Camps.All 432 EVs were trained residentially for 7 days by BRCCfollowing the module of Prayas/Utkarsh/ Utpreran(h) Children with Special Needs (CWSN):District 1:(Aurangabad) Till September 2008, 7620 CWSN (65%) enrolled out of 11657identified CWSN in the District of Aurangabad. Nearly 86% ofenrolled students have received aids and appliances and 5Resource Teachers are identified. The teacher pupil ratio is1:152.District 2: (Gaya) Till September 2008, 7712 CWSN (80%) enrolled out of 9620identified CWSN in the District of Gaya. Nearly 87% ofenrolled students have received aids and appliances and 15Resource Teachers are identified. The teacher pupil ratio is1:514District 3: ( Jehanabad) Till September 2008, 3348 CWSN (86%) enrolled out of 3894identified CWSN in the District of Jehanabad. Nearly 83% ofenrolled students have received aids and appliances and 11Resource Teachers are identified. The teacher pupil ratio is1:304.District 4 ( Nawada) Till September 2008, 5795 CWSN (70%) enrolled out of 8298identified CWSN in the District of Nawada. Nearly 113% ofCWSN have received aids and appliances and 4 ResourceTeachers are identified. The teacher pupil ratio is 1:1476District 5: ( Rohtas) Till September 2008, 5521 CWSN (70%) enrolled out of 3580identified CWSN in the District of Rohtas. Nearly 154% ofCWSN have received aids and appliances and 15 ResourceTeachers are identified. The teacher pupil ratio is 1:561(i) National Programme for Education of Girls at Elementary Level (NPEGEL):District 1:(Aurangabad)In the District of Aurangabad, the programme of NPEGEL wasapproved and launched in 115 schools. Out of which 72 schools(62.6%) are provided with ACRs, drinking water and toiletfacilities. No school is electrified yet. For monitoring of girleducation intervention development 115 Gender Coordinator atCRC level and 11 Gender Coordinator at BRC level have been


District 2: (Gaya)District 3: ( Jehanabad)District 4 ( Nawada)District 5: ( Rohtas)10identified.In the District of Gaya, the programme of NPEGEL wasapproved and launched in 137 schools. Out of which 47 schools(34.3%) are provided with ACRs, drinking water and toiletfacilities. No school is electrified yet. For monitoring of girleducation intervention development no Gender Coordinator atCRC or BRC level is identified. NPEGEL programme isconducted by Mahila Samakhiya Society.In the District of Jehanabad, the programme of NPEGEL wasapproved and launched in 92 schools. Out of which 64 schools(66.7%) are provided with ACRs, drinking water and toiletfacilities. No school is electrified yet. For monitoring of girleducation intervention development development GenderCoordinator is identified at BRC level but not at CRC level.In the District of Nawada, the programme of NPEGEL wasapproved and launched in 96 schools. Out of which 64 schools(66.7%) are provided with ACRs, drinking water and toiletfacilities. No school is electrified yet. For monitoring of girleducation intervention development no Gender Coordinator atCRC or BRC level is identified.In the District of Rohtas, the programme of NPEGEL wasapproved and launched in 135 schools. Out of which 96 schools(71.1%) are provided with ACRs, drinking water and toiletfacilities. No school is electrified yet. For monitoring of girleducation intervention development no Gender Coordinator atCRC or BRC level is identified. Gender sensitizationprogramme not introduced.(j) Katurba Gandhi Balika Vidayalaya (KGBV):District 1:(Aurangabad)In the District of Aurangabad 8 KGBV have been sanctionedout of which 7 are functional, 2 in their own building, 3 in BRCand 2 in the rented building, 800 girls are enrolled with 72recruited staff. Guidelines are provided to all KGBV.District 2: (Gaya) In the District of Gaya 15 KGBV have been sanctioned. All 15are functional, 2 in their own building, 13 in BRC or in therented building; land has been identified for 3 buildings. 1251girls are enrolled with 62 teaching staff and 45 non teachingstaff. Guidelines are provided to all KGBV.


District 3: ( Jehanabad)District 4 ( Nawada)District 5: ( Rohtas)11In the District of Jehanabad 8 KGBV have been sanctioned. All8 are functional, 1 in its own building, 7 in BRC or in therented building; land has been identified for 7 buildings andconstruction is going on.In the District of Nawada 9 KGBV have been sanctioned out ofwhich 8 are functional in BRC or in the rented building, 623girls are enrolled with 104 recruited staff. Guidelines areprovided to all KGBV.In the District of Rohtas 10 KGBV have been sanctioned out ofwhich 9 are functional, land is identified for 2 for whichformalities of construction is completed, one is running in itsown building, 4 in BRC and 4 in the rented building, 831 girlsare enrolled with 94 recruited staff. Guidelines are provided toall KGBV.(k) District In<strong>format</strong>ion System for Education (DISE):District 1:(Aurangabad)EMIS setup is established in the district of Aurangabad. Onecomputer operator is in position in the DPO where therequirement is for 3, Data capture <strong>format</strong> is supplied to eachschool and teacher have been trained to fill up DCF, CRC/BRCcoordinators trained to collect 5% of the data and completeddata is passed on to state by DPO.District 2: (Gaya)EMIS setup is partially established in the district of Gaya. Onecomputer operator is in position in the DPO where therequirement is for 3, Data capture <strong>format</strong> is supplied to eachschool and teacher have been trained to fill up DCF, CRC/BRCcoordinators trained to collect 5% of the data and completeddata is passed on to state by DPO.District 3: ( Jehanabad)EMIS setup is established in the district of Jehanabad. Onecomputer operator is in position in the DPO where therequirement is for 3, Data capture <strong>format</strong> is supplied to eachschool and teacher have been trained to fill up DCF, CRC/BRCcoordinators are not yet trained to collect 5% of the data.District 4 ( Nawada)EMIS setup is established in the district of Nawada. Computeroperator is not in position in the DPO where the requirement isfor 2, Data capture <strong>format</strong> is supplied to each school andteacher have been trained to fill up DCF, CRC/BRCcoordinators trained to collect 5% of the data and completed


District 5: ( Rohtas)12data is passed on to state by DPO.EMIS setup is established in the district Rohtas. One computeroperator is in position in the DPO where the requirement is for3, Data capture <strong>format</strong> is supplied to each school and teacherhave been trained to fill up DCF, CRC/BRC coordinatorstrained to collect 5% of the data and but completed data is notyet passed on to state by DPO.(l) Research and Evaluation:District 1:(Aurangabad)District 2: (Gaya)District 3: ( Jehanabad)District 4 ( Nawada)District 5: ( Rohtas)In the district of Aurangabad neither any research wassanctioned during previous year (2007 – 08) nor was anyresearch undertaken during current financial year (2008 – 09).Coordination with DIET is limited only to conduct training.In the district of Gaya neither any research was sanctionedduring previous year (2007 – 08) nor was any researchundertaken during current financial year (2008 – 09).Coordination with DIET is limited only to conduct training.Similar is the case in the district of Jehanabad where neitherany research was sanctioned during previous year (2007 – 08)nor was any research undertaken during current financial year(2008 – 09). Coordination with DIET is limited only to conducttraining.In the district of Nawada neither any research was sanctionedduring previous year (2007 – 08) nor was any researchundertaken during current financial year (2008 – 09).Coordination with DIET is limited only to conduct training.Similar is the case in the district of Rohtas where neither anyresearch was sanctioned during previous year (2007 – 08) norwas any research undertaken during current financial year(2008 – 09). Coordination with DIET is limited only to conducttraining.(m) Functioning of the VEC:District 1:(Aurangabad)District 2: (Gaya)In the District of Aurangabad VSS formed in 2071 schools butat present only 23 are functional as most of the VSS havecompleted their tenure. In 2044 schools Ad hoc committeeTadarth is working in place of VSS.In the District of Gaya VSS are constituted of 9540 members in


District 3: ( Jehanabad)District 4 ( Nawada)District 5: ( Rohtas)133026 schools out of which 1317 are functional. In 1477 schoolsAd hoc committee Tadarth is working in place of VSS.In the District of Jehanabad VSS formed in 1430 schools out ofwhich 913 are functional as most of the VSS have completedtheir tenure. In 356 schools Ad hoc committee Tadarth isworking in place of VSS.In the District of Nawada VSS formed in 1679 schools out ofwhich 606 are functional. There were 7920 women members in1584 VSS. In 966 schools Ad hoc committee Tadarth isworking in place of VSS.In the District of Rohtas VSS formed in 2131 schools out ofwhich 994 are functional. There were 4795 women members inthe VSS. In 962 schools Ad hoc committee Tadarth is workingin place of VSS.(n) Staffing at State and District Level:District 1:(Aurangabad)Out of 31 sanctioned post in the district HQ of Aurangabadonly 16 posts are filled up, 15 posts are lying vacant. Similarlyout of 33 posts sanctioned for block level only 20 are filled upand 13 remain vacant leading to acute shortage of workinghands at both district and block level.District 2: (Gaya) Out of 34 sanctioned post in the district HQ of Gaya only 19posts are filled up, 15 posts are lying vacant. Vacancy of IIIgrade posts (Asst. Accountant, Data Entry Operator, Asst.Steno typist) is advertised.District 3: ( Jehanabad)Out of 25 sanctioned post in the district HQ of Jahanabad only20 posts are filled up, 15 posts are lying vacant.District 4 ( Nawada) Out of 31 sanctioned post in the district HQ of Nawada only 10posts are filled up, 21 posts are lying vacant.District 5: ( Rohtas) Out of 30 sanctioned post in the district HQ of Rohtas only 20posts are filled up, 10 posts are lying vacant. Similarly out of38 posts sanctioned for block level only 18 are filled up and 20remain vacant leading to acute shortage of working hands atboth district and block level.(o) Outreach of primary/upper Primary educational facilities to SC, ST, Minority groups and to girlsas well, especially in special focus districts.


District 1 :(Abramabad)District 2: (Gaya)District 3: (Jehanabad)District 4: (Nawada)District 5: (Rohtas)14At primary level enrolment of SC/ST and general category issatisfactory but it is very low for minority Muslims i.e. 4.5% forBoys and 5.1% for girls in correspondence with their childpopulation in the age group 6-11 years. Same is the case in upperprimary where enrolment of Muslim boys and girls are 2.4 and2.8 percent respectively in the sampled schools of Aurangabad.At primary level enrolment of SC/ST is satisfactory i.e 36% but itis low in case of general category (55%) and very low forminority Muslims i.e. 3.8% for Boys and 3.4% for girls incorrespondence with their child population in the age group 6-11years. Same is the case in upper primary where enrolment ofMuslim boys and girls are 3.4 and 4.2 percent respectively in thesampled schools of Gaya.At primary level enrolment of SC/ST, General and Minoritycommunity is satisfactory in terms of total enrolment as 22.9%,14.5% and 62.6% respectively. The enrolment of Muslims is7.0% for Boys and 7.5% for girls. At upper primary level theenrolment is somewhat encouraging as 14.3%, 17% and 68.7%respectively for SC/ST, Minority and General Categories in thesampled schools of Jehanabad.At primary level enrolment of SC/ST and general category issatisfactory but it is very low for minority Muslims i.e. 3.6% forBoys and 3.0% for girls in correspondence with their childpopulation in the age group 6-11 years. Same is the case in upperprimary where enrolment of Muslim boys and girls are 3.6 and4.5 percent respectively in the sampled schools of Nawada.At primary level enrolment of SC/ST, General and Minoritycommunity is satisfactory in terms of total enrolment as 25.4%,18.8% and 55.8% respectively. The enrolment of Muslims is 10%for Boys and 8.8% for girls. At upper primary level the enrolmentis somewhat encouraging as 20.5%, 11.3% and 68.2%respectively for SC/ST, Minority and General categories in thesampled schools of Rohtas.


15(p) Any other issues relevant to SSA implementationDistrict 1 :(Aurangabad)DSE is also functioning as DPO and many a time project work ishampered due busy schedule of DSE. Most of BRCCs ofAurangabad demanded to arrange permanent vehicle at BRC.Rented vehicles often causes disruption in monitoring schools,CRC and other training programme.District 2: (Gaya)SSA should evolve some regular monitoring system. Theresource teacher working at BRC are even not aware about theirrole and most of them involved in clerical/official work. Qualityteaching is perhaps not the concern of authority.District 3: (Jehanabad)In KGBVs run by VSS teaching staff were deputed from nearbyschools due to which teaching in schools suffered.District 4: (Nawada)25 CRCs in Nawada have not started construction due to nonapprovalof Budget.District 5: (Rohtas)Schools have sufficient number of teaching staff but most ofthem were deputed to do works other than teaching.


16(q) Mid Day MealDistrict 1:(Aurangabad)In Aurangabad MDM programme is running in 794 schools(35.35% of total schools 2246). In most of the school whereMDM programme was running previously rice was not delivered.The DPO explained that stock of rice was distributed among theflood victims and DM has assured that it will be supplied soonand will be regular from the next month. Balsadan/Balsabha isoperational in all 794 schools where MDM is functional.District 2: (Gaya)In Gaya MDM programme is running in 1025 schools (34.12% oftotal schools 3004). In most of the school where MDMprogramme was running previously rice was not delivered. Thescheme is not continuously running due to lesser allotment ofrice, lack of submission of allotment letter in the district MDMoffice and restricted time frame of FCI godown.District 3: ( Jehanabad)In Jehanabad MDM is running in all 1338 schools (100% of totalschools 1338). The MDM programme is running continuously.Due to unavailiblity of rice programme is disrupted for few days.Balsbha/Balsadan is functional in most of the schools visited byM. I.District 4 ( Nawada)In Nawada MDM is running in all 1584 schools (100% of totalschools 1584). In most of the school where MDM programmewas running previously rice was not delivered due to whichdisruption takes place. Otherwise scheme is in operationcontinuously. Balsbha/Balsadan is functional all schools whereMDM programme is running.District 5: ( Rohtas) In Rohtas, MDM programme is running in 1094 schools (54.5%of total schools 2007). In most of the school where MDMprogramme was running previously rice was not delivered.Balsbha/Balsadan is functional all schools where MDMprogramme is running.


173. District Level Half Yearly Monitoring Report(The Ministry/TSG needs district wise in<strong>format</strong>ion/observation as per the TOR 2008-2010using this <strong>format</strong> ,for each district separately, for the districts monitored by the MonitoringInstitution both for SSA and MDM tasks)3.1 Name of the District AURANGABAD3.2 Date of visit to the District/EGS/Schools 13 – 12 – 2008 to 22 – 12 – 20083.3 Tasks The Monitoring Institutes will obtain in<strong>format</strong>ion onthe following areas and include them in their report.(a) Opening of Schools (both primary and upper primary):(i)What is the number of schools sanctioned in thecurrent financial year in the state (including spill over)district wise and how many of them have been openeddistrict wise?In<strong>format</strong>ion is to be obtained from the StateProject office of SSA and to be updated by DPOin respect of the districts visited by MI.Out of 195 sanctioned schools (119 primaries and 76 upper primaries), all have been opened.Besides, as per DPO report 886 schools (388 primaries and 498 upper primaries) have beenopened this year including spillover.(ii)Has the land for construction of the school beenidentified?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.For this year sanction, land has been identified for 195 schools and work is in progress in 156(80%) schools.(iii)Whether VEC/SMC etc. have received any funds forconstruction of the schoolIn<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School TeacherThe VSS members of 68.8% of schools in Aurangabad have received funds for the constructionof schools released by DPO.(iv)Has the construction started and what is the stage ofconstruction (foundation, lintel and roofing etc.)?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.Out of 156 schools where construction work is going on 68 (43.58%) are at foundation level, 6(3.84%) are at lintel level, 78 (50%) are at roofing stage and construction of 4 schools iscompleted till September 30,2008.(v)Number of Teachers sanctioned for the new schools(including spillover) to be opened in the currentfinancial year? Has sanctions been issued for these ornot? District-wise in<strong>format</strong>ion of the number of postssanctioned and appointments made?In<strong>format</strong>ion to be obtained from SPO.


1297 teaching posts have been sanctioned but no appointment is made till September 2008.18(vi)Have Teachers been put in position in new schools inDistrict visited?No fresh appointment is made for the new school.Updated in<strong>format</strong>ion to be obtained from DPO.Sample check to be carried out on the spot inrespect of new schools visited by MI.(vii)(viii)In the schools visited by MI whether one-time grants ofRs. 10,000/- for Teaching and Learning equipments atprimary level and Rs. 50,000 per school at upperprimary level have been received by VEC/SMC? If yes,what items have been purchased for schools?To be verified on the spot from the Bankpassbook of VEC/SMC etc. and expenditurestatement maintained by the school.Among the sampled schools in Aurangabad 73.4% of Primary schools and 30% of UpperPrimary schools have received one grant of 10,000/- for TLE at primary level and 50,000/- atupper primary level. From this grant following items were purchased:-Chairs, tables, repairing of old school building, purchasing dress for girls, hiring chairs forannual function, republic day celebration, independent day celebration, Books for library, BlackBoard, repairing/maintaining Boundary Wall, Almirah, Bell Dari, Boxes, and organizingtours/excursion for students etc.Whether any guidelines have been issued either bySPO and or DPO for the items to be provided for thenew school under this grant?Copy of circular/orders to be obtained from SPOand DPO. A copy of the instructions be enclosedalong with MI report.32.8% primary schools and 27.1% upper primary schools have reported that they guideline withthem circulated by DPO and they have followed the guideline strictly. On the other hand someschools have utilized it as per their priority of requirement.(b) Civil Works:(i)What are the targets (including spillover) forconstruction of school buildings, additionalclassrooms, drinking water, toilets, BRCs/CRCs andother items like rain water harvesting etc. for thecurrent financial year and what is the progress tillthe previous quarter?In<strong>format</strong>ion is to be obtained from SPO alongwith district-wise break-up. SPO to furnish itemwiseprogress: completed works, works inprogress and works not started. To be updatedat the DPO for districts being visited by MI.The target was to construct 307 school building and 3364 ACRs (including spillover). Out ofwhich construction of 100 school building (32.7%) and 2080 ACRs (61.83%) have beencompleted. The work is in progress in 207 school building and 1282 ACRs. The constructionof 8 BRCs out of 11 and 86 CRCs out 88 are almost complete.(ii)Sample check by MI, of civil works in a district, sothat each category of civil works is covered in thesamples to verify actual status by visiting theconstruction site and variance if any, betweenreporting and actual may be indicated.To be checked on the spot with assistance ofVEC/SMC and School Teachers.


MI representative found that out of 12 new school building including spill over targeted forconstruction, construction of 7 (58.3%) school buildings were complete till December, 2008.there was a target to construct 158 ACRs 10 toilets and 3 BRCs in the current financial year.But none of them were completed till December, 2008. The status of construction indifferent components are given below:Constructionofsanctioned complete Work in progress Yet to startFoundation LintelRoofingBuilding 72 40 (55%) 5 4 8 15 (21%)ACR 52 29 (56%) 6 1 4 12 (23%)Toilet 75 51(68%) 10 1 1 12 (16%)BRC 4 3 (75%) 0 0 0 1 (25%)CRC 27 21 (78%) 0 1 1 4 (15%)19(iii)(iv)(v)(vi)(vii)Whether SMC/VEC has been trained by technicalpersons for execution of civil work?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).39.3% of the sampled school in Arangabad have reported that the VSS members have beentrained by technical persons for execution of civil work.Whether community manual for civil works has beenprepared and is available with VEC/SMC?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).35.7% schools have reported that they have prepared community manual for civil works andit is available with VSS membersIn the school buildings being constructed (newschools as well as building less schools), whether aramp is being constructed?In 35 (31.3%) sampled schools ramp has been constructed.Is VEC/SMC keeping a separate account of fundsand materials for construction?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).By physical verification by the MI in respect ofconstruction sites visited (sample as in (ii)above).M I has found that in 41 schools (36.6%) a separate account of funds and material forconstruction is maintained while in 71 schools (63.4%) separate account of funds forconstruction is not maintained.Who is designated for Technical Supervision for civilworks? What level (Block/District/Sub-District)?To be obtained from the SPO/DPO and thenverified on the field with VEC/SMC and SchoolTeachers (sample as in (ii) above).In 19 schools (17%) Assistant Engineer is the technical supervisor who are working atdistrict level while in 45 schools (40.2%) Junior Engineer is designated for technicalsupervision of civil work who are working at block level.(viii)(ix)The number of times the technical person visited theconstruction site and guided the constructionprocess? Did he visit at the foundation stage, linteland roof stage?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).19 schools have reported that the visit of technical supervisor was only one time, 6 schoolhave reported that the visit was twice. In 5 schools, visit was thrice, in 4 schools it was fourtimes, in another 5 schools it was more than 5 times.If there any convergence with Swajaldhara and TotalSanitation Campaign (TSC) taking place in respectof drinking water facilities provided in the schoolsvisited by MI? The quantum of funds utilised fromSwajaldhara and TSC and SSA in the sites visited?Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).


(x)(xi)(xii)(xiii)Only 5 schools (4.5%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.Whether construction of drinking water facilities inschools is being carried out by a specialized Agencyor VEC/SMC?20To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).25 schools (22.23%) have reported that VSS is constructing drinking water facilities inschools, in 49 schools (43.8%) other agency is constructing while in 4 schools (3.6%) specialagency has taken the responsibility of providing drinking water facilities.Is there any convergence with Total SanitationCampaign (TSC) taking place in respect of toiletfacilities in the schools? The quantum of fundsavailable from TSC and SSA in the sites visited?Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).Only 5 schools (4.5%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.What is MI’s impression of quality construction insites visited by MI?To be assessed on the spot. (sample as in (ii)above).M I representative after visiting the site has found that the material used were generally ofgood quality but at KGB Goh, RBC Maharajganj, Bricks of no. 2 quality were mixed withno.1 quality. The quality of sand was also not upto the standard of k-14, often mixed withsoil. The wall and roofs constructed with standard design.Is there a civil works in charge at SPO level? Is it anengineering person or other? What <strong>format</strong> &frequency does he maintain for reviewing progress ofdistricts? What steps has been taken by SPO toensure quality in civil works? Is there a third partyevaluation? If so, please give details?Status to be obtained from SPO and to beverified from schools visited by MI.Though it is reported by SPO that civil work incharge at SPO level has prepared the <strong>format</strong>for reviewing progress in the district bu MI could not find such <strong>format</strong> in any school otherthan head master statement about the progress and utilization of fund.(c) Textbooks:(i)(ii)Total number of children (district-wise) towhom free textbooks are distributed in theState with a particular reference toSC/ST/Girls? Which category of children arereceiving free textbooks from SSA funds andState Government funds?In<strong>format</strong>ion to be obtained from SPO and to be updatedfrom DPO in respect of Districts visited by MI.No data was provided by SPO about category wise distribution of textbooks. DPO hasfurnished the only detail that 2,51,043 textbooks distributed in the current session. No detail isprovided about receiving free text books from SSA funds or State Govt. fundsWhen were the textbooks actually receivedand distributed in the district? Anyinstruction/circulars received from the SPOoffice in this respect?In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO toDPO in this respect be enclosed along with the MonitoringReport.19 schools (17% of sample) received first lot of books in first quarter April – June, 64 schools(57.1%) received in the second quarter July – September, and 17 schools (15.2%) received inthe third quarter October – December. All these schools have distributed their books in thesame quarter in which they have received. The remaining 12 schools have received the books inthe second lot 7 in the second quarter and 5 in the third quarter


(iii)(iv)Is there any delay in distribution of thetextbooks (textbooks are to be distributedwithin one month of opening of the schools)?If there was delay, the reasons for the delay.Indicate the date of distribution and date ofopening of schools in the district visited.21To be verified in the schools/EGS/AIE centres visited byMI. Reasons for delay be verified at DPO and SPO by MI.63 schools (56.3%) have reported that books received and distributed in time whereas 49(43.7%) have reported delay in the distribution of books. Several reasons for delay were stated.For example insufficient number of books (83.3%), shortage of subject books (Math, Science,SST, English and Urdu 7.79%), Urdu medium books were not available (2.56%). The date ofopening of schools was 1 st April 2008.Whether free textbooks have been distributedfor all subjects and for all classes and to alleligible children?To be verified in the schools/EGS/AIE centres visited byMI. Reasons for non supply of textbooks, if any, for allsubjects and all classes be verified at DPO and SPO by MI.94 schools (83.9%) out of 112 have reported that free textbooks were distributed for all subjectsand for all classes and to all eligible children. Only 14 schools were not able to distribute due toshortage of books. Urdu medium schools lack behind as books in Urdu medium were notavailable.(d) School grants:(i)(ii)(iii)Total number of schools district-wise in primaryand upper primary to whom school grants areapproved for the current financial year? Have thesefunds released to the districts, if so when (the schoolgrants are to be received by the school within twomonths of opening)? Whether any guidelines havebeen issued to the schools on how to utilize thisgrant?In<strong>format</strong>ion to be obtained from SPO office and tobe updated from the DPO in districts visited by MI.A copy of the guidelines is to be enclosed with theMonitoring Report.SPO has released school grants for 1534 primary and 643 upper primary schools in the districtof Aurangabad. DPO has released a grant of Rs. 6000/- to 1429 primary schools, a sum of12000/- to 633 upper primary schools and a sum of Rs. 7000/ to 14 primary less schools. Thesegrants have been received by the schools in different periods ranging from April to December.MI found that 50 primary and 51 upper primary schools have received in the last quarterOctober – December. Thus it was not received within two months of opening DPO hascirculated guideline to the schools.Whether the DPO has released funds for schoolgrants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? Thenumber of schools to whom releases have beenmade? Has DPO circulated guidelines to the schoollevel for utilization of the school grant?In<strong>format</strong>ion to be obtained from DPO in districtvisited by MI and to be verified in schools visited byMI. A copy of the guidelines is to be enclosed in theMonitoring Report.No detail is provided by DPO. MI found that out of 44.3% of 307 primary schools and 48.7%of 283 upper primary schools have received this amount in the period ranging from April toDecember. DPO has circulated guide lines but 67.2% schools did not have it.Has the DPO made centralized purchases forschools out of the school grant? If so, for whatpurpose and what is the amount utilized?No centralized purchase was made by DPO.In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.(iv)The actual date of receiving school grants byschool/VEC and the utilization of the grants.Whether there was any delay in receipt of grants?To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.Out of 48 primary and 64 upper primary 8 primary schools (16%) and 12 upper primary schools(18.7%) have received in the first quarter (April – June) of the session, 11 primary (22.9%) and13 (20.3%) upper primary received in IInd quarter (July – September), 11 primary (22.9%) and21 upper primary (32.8%) received in IIIrd quarter (October – December) and 18 primary


(37.5%) and 18 (28.1%) upper primary have not yet received till December, 2009.22(v)Utilization details (percentage of utilization anditems) for the last year’s school grants received bythe school/VEC.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.In the district of Aurangabad M I found 18 primary schools and 32 upper primary schools haverecord of their utilization school grant. Among the primary schools 7 schools have utilized100%, 3 have utilized 90%, 3 have utilized 80%, 2 have utilized 70% and remaining 3 haveutilized 50%. Among the upper primary schools, 19 have utilized 100%, 3 have utilized 90%, 5have utilized 80%, one each has utilized 70%, 60% and 50% and 2 have utilized 20% only fromthe last year school grant.(e) Teachers and Teachers Training:(i)(ii)(iii)Number of additional Teachers sanctioned districtwiseunder SSA in primary and upper primaryschools and the number of Teachers in positiontherein?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.As per SPO record no additional teachers sanctioned and appointed in the district. Howeveraccording to QPR 1297 additional teachers were sanctioned in the district for primary andupper primary schools.What is the mode of recruitment of the teachers andthe level/authority (DPO/VEC etc), which recruitsthe teachers? What is the procedure followed in therecruitment of teachers?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Out of 112 sampled schools in the district 55 (49.1%) schools stated that DPO is therecruiting authority, 10 school (8.9%) stated that SPO is the recruiting authority and 8(7.1%) indicated that VSS is the recruiting authority while 39 have reported any otheragency for recruitment.MI found that Merit basis recruitment policy is followed both at DPO and VSS level.Nature of appointment of teachers i.e. whether it isa regular appointment or contract basis?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Parkhand shikshak are recruited on regular basis while panchayat teachers are on contractbasis. No data is supplied about their numbers from the SPO/DPO.(iv)If VEC/Panchayat etc. is empowered to makedecentralized recruitment of teachers whether suchrecruitment procedure have been laid down? Whatis the level of satisfaction amongst local communityof such recruitment?To be ascertained from DPO and VEC.Out of 112 schools, 19 (17%) schools HM have reported that VSS/Panchayat is empoweredto make decentralized recruitment while 83% HM of schools do not agree. No preciseprocedure of recruitment is laid down. In some blocks written test were conducted while inothers interview was the basis of selection. 55% HMs of sampled schools are satisfied withexisting recruitment policy whereas out of out of 336 VSS members only 72 (21.43%) haveshown satisfaction. 78.5% of VSS members are not satisfied with the system of presentrecruitment.


(v)(vi)In respect of the schools visited by MI, the numberof teachers sanctioned for the schools, the numberof teachers in position, the number of teacherspresent in the school on the day of visit, the namesof the teachers absent on the day of visit. Whetherany teacher is a habitual absentee?23In<strong>format</strong>ion to be obtained from the school andfrom the VEC. The list of the names of teachersabsent and those who are habitually absent mustbe given in the report.Among 112 sampled school, number of sanctioned post was 654, out of which 550 (84.1%)teachers were in position and 482 (87.6%) were present on the day of visit. The names ofthe teachers absent on the day of visit are given in annexure ( ). Among the absentees mostwere either deputed in electoral duty or in preparing BPL lists.Name of habitual absentees are given below.Name of habitualabsenteeSl.No District name Block name School name1 AURANGAB GOH PS AJAN MANORMA2 AURANGAB GOH MS HATHI MUKHTAR3 AURANGAB GOH MS WALAD RITA KUMARI4 AURANGAB GOH MS WALAD DEVDIP YADAV5 AURANGAB GOH MS WALAD RAJIV KUMARHow was the rapport between children and theteachers in the schools visited?To be ascertained from the VEC and observedduring the visit by MI.In all the sample schools there was a good rapport between children and the teacher.(vii)(viii)The target number of teachers district-wise to begiven in service training and the actual number ofteachers given such training in State/districtvisited? Is there a training calendar for teacherstraining? What was the venue; the content andmodule for training, who prepared it? Who werethe trainers? Who trained them? What was thesupervision/monitoring system to check quality ofthese trainings? Is there a regular system of gettingfeedback from teachers?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target of in-service training for 2008 – 09 was 10614 teachers and actually trained were240 as per SPO record. DPO has taken a target of 4860 teachers and as per DPO record allhave been provided training. Training calendar was available in the blocks of Aurangabad,Goh, Rafigan and Navinagar at BRC. For 30/51 days training venue was BRC and 10 daystraining under Ujala module was mostly carried at CRC. Training module is prepared byDPO. RP at BRC and CRC were the main trainers. Quality of training is checked by BRCCand occasionally by DPC. MI representative was told that RP of both BRC and CRC visitschools to get feedback from the recently trained teachers.The target number of newly recruited teachersdistrict-wise, to be given orientation training of 30days and the actual number of teachers given suchtraining, and venue of the training, for how manydays and who were the Master Trainers? What wasthe monitoring done for ensuring quality of thetraining?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.1297 teachers were targeted for orientation training of 30 days among the newly recruitedteachers out of which 273 were actually trained. DPO has taken a target of 4860 teachersand as per DPO record all have been provided training. Training calendar was available inthe blocks of Aurangabad, Goh, Rafigan and Navinagar at BRC. For 30/51 days trainingvenue was BRC and 10 days training under Ujala module was mostly carried at CRC.Training module is prepared by DPO. RP at BRC and CRC were the main trainers. Qualityof training is checked by BRCC and occasionally by DPC. Among sampled schools out of381 Panchayat teachers 65 have received orientation training of 51 days.


(ix)(x)(xi)The target number of teachers district-wise to begiven refresher training of 60 days and the actualnumber of teachers given such training. What wasthe mode of training (institutional or distance);venue of training? Module and content of trainingand who prepared it? Who were the trainers? Whatsupervision/monitoring was done for the training?How many untrained teachers are still left to becovered in State (district visited? What is SPO’splanning for it?24To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target number of teachers to receive Refresher training of 60 days was 1484 out ofwhich no teacher was actually trained as per data supplied by SPO. Among the sampledschools out of 298 regular teachers 24 have been given refresher training. The mode oftraining was residential organized at BRC where most of the RPs were trainer. Quality oftraining is checked by BRCC and occasionally by DPC.The satisfaction level of training? Whether thereare any areas, which the teacher would like to gettrained?To be ascertained from the teachers on the spotin respect of schools visited by MI.Although 90% of the teachers have expressed their satisfaction with present training system.Some of them have suggested the following:-• Subject teacher for Class V-VIII required• Urdu Trainers Required• T A To be increased• RP to be made on rotation basis• Computer training given to all teachers• Training Manual/Module should be given to all teacher participantsThe academic support given by BRC/CRC to theteachers, the frequency of such support:a. Please specify the role of BRC/CRC’s in teachertraining (in service/induction training for newrecruits/training of untrained teachers)? Whattasks are they responsible for? To what extenthave they discharged that role? Is there acalendar for trainings and follow upprogrammes, available at BRC/CRC level and towhat extent is this being followed? What are thespecific topics on which BRC/CRC level followup has been done in whatmode(workshop/meetings/school visit – withteachers) and degree of effectiveness (asperceived by teachers and BRCC/CRCC)?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC is the venue of training in most of the cases. For 30/51 days training venue was BRCand 10 days training under Ujala module was mostly carried at CRC. BRC also preparescalendar of training for entire CRCs and Schools within the entire blocks. They provideacademic support as well as administrative support to schools.b.What is the expected number of school visits to bemade by BRC/CRC in State and in the districtsvisited? Is it being followed?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC are expected to visit at least 10 schools in a month.


c.What are the BRCC’s and CRCC’s doing duringthese visits? Check their reports? How much of itrelates to pedagogic improvement issues and howmuch on “administrative” matters? Are theyconducting model lessons in classrooms themselves,are they helping teachers to teach certain difficulttopics better? Do they conduct random tests forchildren’s learning? Any other aspect or innovativesteps taken by BRCC’s /CRCC’s to improve teacherperformance and children’s learning?25To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC provide administrative, academic and pedagogic support to schools. NoBRCC has reported to conduct any model lesson. 4 BRCC have reported that they haveaddressed morning assembly in the school. Only 2 CRCC have reported that they havedelivered model lesson in classroom on difficult topics in the presence of class teachers.d.Is the DIET interacting, with BRC/CRCs andwhat is their role in capacity building; academicsupervision and guidance; action research andmonitoring of BRC/CRCs?DIET is not functional in the District.To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.(xii)e.Are the BRC/CRCs extending their academicsupport to EGS/AIE centres/courses in their area?If so how and in what manner? If not, why?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC/CRC usually extends their academic support to AIE centers. BRC provides TLM tothese centers. They also help in mainstreaming the children.Does the SPO have a Quality Coordinator? What istheir role? Do they have a system and <strong>format</strong> toreview district wise programmes? What is thefrequency? What is the arrangement forcoordination with SCERT and DIETs?To be ascertained from SPO.There is no post of quality coordinator in the district. MI did not find any <strong>format</strong> of review.DPC is coordinating with SCERT. A quarterly meeting district coordinators are held at SPOin which every aspect of SSA is reviewed.(f) Teaching Learning Material (TLM) grants:((The total number of teachers eligible to receive TLMgrants, district-wise and the details of grants released tothe districts?In<strong>format</strong>ion to be obtained from SPO and updated byDPO in respect of the districts to be visited by MI.Total no. of eligible teachers for TLM grant was identified as 8122 out of which TLM grant wasreleased to 6649 teachers (81.86%) in the district. DPO has not provided data how much teachersactually received this grant.The date of release of TLM grant from DPO and thenumber of teachers covered? Whether any Instructionshave been issued in respect of utilization TLM grants byDPO/SPO?In<strong>format</strong>ion to be obtained from DPO and to beverified in schools visited by MI. A copy of theinstructions be enclosed with the report.Out of 112 sample schools, teachers of 38 schools have reported to receive TLM grant in the currentfinancial year 2008 - 09. Guide line for the utilization of TLM grant is circulated by DPO but MI couldnot find any copy in the visited school.


(The date of receipt of TLM grant by the teacher anddetails of its utilization? Whether the TLM materials aredisplayed in the classrooms or kept separately? Nature ofTLM’s and whether children using them as well or not?Are there any good examples? If so the name of teachersand nature of use of his/her TLM be described inenclosures? Have the teachers received any training onTLM development and use? If so, when? Duration?Venue? Who were the trainers? Was there cross sharingand demonstration of good practices amongst teachersdone?26in<strong>format</strong>ion to be verified on the spot in respect ofschools visited by MI.Among 38 schools, 9 have received in first quarter (April – June), 7 in the second quarter (July –September) and 22 in the third quarter (October – December). Out 112 schools MI representative foundTLM displayed in the class rooms of 65 schools (58%) while TLM was actually used during teaching inthe classrooms of 53 schools (47.3%). Most TLM belong to chart, maps and globe purchased from themarket. No improvised model was seen any where. 149 teachers have received training for TLM 9 havea training for three days another 9 have training for 5 days and rest have training of TLM within 30/51days orientation training. Mos of these trainings were organized at BRC and DPO level. Following werethe trainers at different BRCs.SlNo. District name Block name School name Name of Trainers1 AURANGABAD OBRA PS GAMHARI BIRENDRA KUMAR2 AURANGABAD KUTUMBA PS AJNIYAN NANDAN3 AURANGABAD KUTUMBA PS URDU KUTUMBA LAKHRAJ PANDEY4 AURANGABAD KUTUMBA MS GHEURA NARENDRA PRASAD5 AURANGABAD KUTUMBA MS MAHARAJGANJ RAJU CHAUDHARY6 AURANGABAD KUTUMBA MS CHANDAUT RAMNANDAN RAM ETC7 AURANGABAD NAVINAGAR PS CHAINPUR DAVENDRA SINGH8 AURANGABAD NAVINAGAR MS BELAI MUSTAQUE AHMAD ETC9 AURANGABAD NAVINAGAR MS KHIRIDAYAL RAM JANM SINGH10 AURANGABAD NAVINAGAR PS URDU PATHRA ANUGRAH NARAYAN SINGH11 AURANGABAD NAVINAGAR MS THUMBHI OMPRAKASH AGGRAWAL ETC12 AURANGABAD NAVINAGAR MS TANDWA SHIV K PRASAD13 AURANGABAD RAFIGANJ MS LATTA RAJESHWAR YADAV14 AURANGABAD RAFIGANJ MS MAY RAJESHWAR YADAV15 AURANGABAD RAFIGANJ MS BADOPUR M MUKHTAR AHMAD ETC16 AURANGABAD RAFIGANJ MS GORDIHA RAMPRAVESH YADAV17 AURANGABAD RAFIGANJ MS BIJULIA RAJESHWAR YADAV18 AURANGABAD RAFIGANJ MS KARMA BHAGWAN MAYA KUMAR19 AURANGABAD MADANPUR PS KHIRIA SHASHANK MISRA20 AURANGABAD GOH MS MALHAD MANOJ KUMAROf course, there was discussion and sharing of skills of participants while preparing TLM


(g) EGS & AIE:27(i) What is the number of EGS/AIEcentres/NRBC/RBC/ school camps, categorywise sanctions and started? The number of suchcentres which were continued from previousyears may be shown separately. Thein<strong>format</strong>ion be provided district-wise? (Thecategory wise in<strong>format</strong>ion on each type ofintervention for out of school children may begiven as per the nomenclature followed by theState).In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by theMI.No data provided by SPO regarding number of EGS/AIE centers/NRBC/RBC sanctioned orstarted in the district. According to DPO 72 AIE centers, 312 NRBC, 48 RBC and 88Madrasa /Maktabs were sanctioned in the current financial year. Out of which no AIEcenter was started. 246 (78.8%) NRBC, 13 (27%) RBC and 65 (73.8%) Madras/Maktabsstarted in the current financial year. 42 NRBC is continued since last year.(ii)(iii)(iv)(v)(vi)The target number of children and number ofchildren actually enrolled in the centrescategory wise, district-wise?In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by MI.In the district 10819 children enrolled at NRBC which is 39% more than targeted enrolment(7782). 1300 children (27% of the targeted 4782) enrolled at RBC and 2210 (83% of thetargeted 2654) enrolled at Madrasa / Maktabs.The number of children enrolled and actuallyattending the centre?To be verified on the spot in respect of the centrevisited by MI. The MI will visit all categories of suchcentres in a district on sample basis.M I visited 15 AIE centers 2 NRBC, 3 RBC, 3 Utkarsh, 5 Utpreran. Out of 1218 enrolmentin classes I – V, 999 (82%) were present while average regular presence was 771 (63.3%).The actual presence of boys was 97% and that of girl was 54% whereas the averagepresence of boys was 75.5% and average presence of girls was very low 42.5%.The number of EVs working in a district andthe number of EVs trained. Kind of traininggiven to them indicating the duration oftraining and by whom(DIET/BRC/CRC/NGO)? Brief description ofthe modules used? Are they appropriate? Whatis the EVs feedback on the training?In<strong>format</strong>ion to be obtained from DPO and to beverified from the EVs of the centres visited by MI.324 EVs were working in the district and all 324 were trained residentially for 7 days byBRCC following the module of Prayas/Utkarsh/ Utpreran.Whether the EVs are given academic supportby the BRC/CRC regularly. The frequency ofsuch academic support be ascertained. Whetherany instruction have been issued by DPO onthis?In<strong>format</strong>ion to be obtained from DPO/BRC/CRCand to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed withthe report.In case of academic support from BRC/CRC, 53.3% education volunteers have reportedthat BRC/CRC is helping them in providing facilities. Whenever CRCC visit school heinspects the working of EVs. 43% EVS have reported that no support is provided byBRC/CRC. Whatever headmaster is providing them is the only support to them.The educational qualification of the EVs, thetraining received by him and whether he isreceiving any academic support if so of whatnature?In<strong>format</strong>ion to be obtained from the EVs during thefield visits to EGS/AIE centres/courses by MI.The academic qualifications of EVs vary from postgraduate to Xth level. Out of 15 EVs 2are M.A. 5 are B.A, 1 B.Sc. 2 have passed XII, 3 have passed X and 2 are Maulvi.


(vii) The amount of monthly honorarium receivedby the EV. Whether this is paid in cash or byBank A/c? whether there is any delay inpayment of monthly honorarium? From whom(VEC/BEO/School Teacher) it is received? Thedate on which the honorarium for the lastmonth was received?28In<strong>format</strong>ion to be obtained from the EVs duringfield visits by MI.The amount of monthly honorarium received by the EV varies from Rs. 4000/- to Rs.1000/- per month. One is getting Rs. 4000/-, another Rs. 2700/-, 6 are getting 2500/-, one isgetting Rs.1500/- and 3 are getting Rs. 1000/- per month. Delay is frequent in the paymentof honorarium 3 EVs have not got honorarium since February 2008, 2 have not receivedsince 12 June, 2008, 1 has not received since October 2008, while 9 have received theirhonorarium regularly. 8 EVs have received it through cheque from BEO while 7 havereceived in cash by VSS.(viii) Whether EV is regular in his attendance?To be ascertained from VEC during field visits byMI.The VSS members of 10 (67%) schools have expressed their opinion that EVs of theirschools are regular while VSS members of 5 (33%) schools are dissatisfied with theregularity of their EVs.(ix)(x)Whether there is any designated DistrictCoordinator for EGS/AIE in the district visitedby MI? Whether that Coordinator has beenoriented? Has the person received any capacitybuilding training conducted by SPO?In<strong>format</strong>ion to be obtained from DPO and from theCoordinators of the districts visited by MI.There is no separate coordinator for EGS/AIE centers in DPO. APO Shiv Shankar and Mr.Pushpendra who is in charge of account, are jointly looking after AIE centers in the district.They are attending one day orientation course at SPO every month.Is there any monitoring <strong>format</strong> available withDPO on which SPO takes in<strong>format</strong>ionregarding EGS/AIE centres operating in thedistrict? The frequency with which thein<strong>format</strong>ion is furnished to the SPO?In<strong>format</strong>ion to be obtained from DPO and DistrictCoordinator for EGS/AIE by MI in districts visited.Copy of the <strong>format</strong> to be obtained and enclosed withthe report of the MI.DPO has developed a detail monitoring <strong>format</strong> on which in<strong>format</strong>ion is sent to SPO everymonth. Once in a month in<strong>format</strong>ion is sent to SPO.(xi) Number of EGS/AIE centres (includingspillovers) targeted to be upgraded, districtwiseduring the current financial year? What isthe achievement so for?In<strong>format</strong>ion to be obtained from SPO and updatedfrom DPO in respect of the districts visited by MI.All EGS in the district have been upgraded to primary school. No target is fixed for anyAIE center to upgrade to Primary School.(xii) Whether SPO has issued necessary instructionsto the DPOs with reference to upgradation ofEGS centres to primary schools, and whetherfunds have been released for the same?In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.Neither instruction is issued nor has fund been released in the current financial year.(xiii) The number of EGS centres actually upgradedin the district and the details of fundstransferred to VEC and the details ofinstructions issued by DPO in this respect?In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.No in<strong>format</strong>ion is provided either from SPO or DPO in this regard.


(xiv) Whether the actual upgradation of EGS centrehas taken place?29To be verified on the spot with the assistance ofVECs, during field visits of MI.16 new primary schools have been opened this year. Most them upgraded from the EGScentre of the previous years, 6 in 2006 and 4 in 2007.(xv) Has the land for construction of the upgradedprimary school (from EGS) been identified?Land has been identified for 11 upgraded primary schools(xvi) Whether VEC/SMC etc. have received anyfunds for construction of schools?Funds for construction of 11 schools have reached in VSS account.(xvii) Has the construction started and what is thestage of construction (foundation, lintel androofing)?In<strong>format</strong>ion to be obtained from DPO and to beverified on the spot with the assistance of VEC/SMCand school Teacher during field visit by MI.To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.3 schools have laid their foundation, 1 has reached to lintel level and 7 have not yet startedthe construction.(xviii) Number of Teachers sanctioned for the newupgraded (from EGS) primary school? HaveTeachers been put in position in this newschool? Are the Teachers in position?In<strong>format</strong>ion to be obtained from SPO and verified atDPO. Also to be checked at school level from VECetc., during field visit by MI.SPO has sanctioned 600 teaching post for 2008 – 09 upgraded primary schools in thedistrict but no appointment was made till 30.09.2008.(xix) The number of children actually mainstreamedfrom EGS/AIE centres/courses? During the lastacademic year. Whether the mainstreaming hasbeen done in private school/Govt. aidedschool/Govt. School? Difficulties, if any,experienced in mainstreaming of students?In<strong>format</strong>ion to be obtained from SPO/DPO. To beverified from the EV/VEC and if the child is in thenearby school this could be verified from thechild/parents during field visit of MI.M I found that 184 children have been mainstreamed from AIE centers during last academicyear. The students have been mainstreamed to government schools. Two EVs reported thatsince AIE centre is running in a house of village, the nearest schools do not accept theirchildren. Other teachers do not cooperate in mainstreaming.(xx) What is the infrastructure available in theEGS/AIE centres, such as durries, blackboard,books, TLMs etc?To be ascertained and observed during the Field visitwith the assistance of VEC/EV by MI.Durries were available in 10 AIE centers, books from BEP at 6 centers, Black board at 12centers and TLM at 11 centers.(xxi) Whether Mid-day Meal is being supplied to thechildren in EGS/AIE centers?To be ascertained during the Field visit with theassistance of VEC/EV by MI.MDM is not supplied to those centers working out of school campus. Utkarsh, Utprerankendras and Pryas working within school campus are getting MDM also.(xxii) The number of children enrolled and actuallypresent in the EGS/AIE centre/courses, on thedate of visit of MI? Gender-wise details begiven?To be ascertained and observed during the Field visitwith the assistance of VEC/EV, by MI.


Total number of children enrolled were 1218 out which 999 were present on the day of visitto these centers. Class wise and gender wise break up is given below.Class EnrolmentBoysPresentBoys% ofpresenceEnrolmentGirlsPresentGirls% ofPresenceI 404 369 91.3 206 161 78.2II 104 112 107.7 54 17 31.5III 86 93 108.1 72 33 45.8IV 115 114 99.1 77 21 27.3V 60 65 108.3 40 14 35.0TOTAL 769 753 97.9 449 246 54.8The number of presence of boys is more than enrolment in class II, III and V was due toprovision of MDM.(xxiii) The achievement level of children studying inEGS/AIE facilities?30Assessment to be undertaken during Field visit byMI.While interacting with various children of AIE centers MI found that achievement level wasvery good at one center, good at 7 centers and average at another 7 centers.(xxiv) The rapport of the EV with the children?Observations during Field visit, by MI.M I representative observed that the rapport of the EVs with the children was very good.The EVs were taking care of individual children in solving their individual problems.(xxv) Whether EGS/AIE centres are using the schooltextbooks or/and any other materials? If latter,please specify the details of those learningmaterials? If textbooks, whether the childrenhave received free textbooks in all subjectstaught to them? Whether there was any delayin supply of books (books should be suppliedwithin a week of starting of the centre) andreasons for delay?To be ascertained from SPO/DPO and verifiedduring the Field visit with the assistance of VEC/EV,by MI.M I observed that at Prayas and Utpreran Kendra school text books were used. Similarly atall RBC school text books were used along with “Aao Hum Parhein” prepared by BEP forbeginners. School text books were distributed freely. At girls RBC Maharajganj books ofMath, Hindi and Social Studies of classes III – V were in shortage as fresh list of newlyenrolled girls was not sent to BRC.(h) Children with Special Needs (CWSN):(i)The number of CWSN children identified,district-wise, and the number of childrenenrolled during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI.Till September 2008, total number of children identified as CWSN was 11657 out of which7620 enrolled (65%) in the current financial year.(ii) (a)(ii) (b)The number of children who have beenprovided with aids and appliances, districtwise,during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI and verified with sample checks during fieldvisits.The number of children who have been provided with aids and appliances is 6590 (86%of the enrolled CWSN) during the current financial year.Whether there are any difficulties in gettingand utilizing the aids and appliances.In<strong>format</strong>ion to be obtained from SPO/DPO.


No difficulties were reported in getting and utilizing the aids and appliances.31(iii)(iv) (a)(iv) (b)The number of resource teachers identified inthe districts? The list of NGOs associated withCWSN in the district? The details ofguidelines issued for the resourceteachers/NGOs?In<strong>format</strong>ion to be obtained from SPO/DPO. List ofNGOs and copies of guidelines to be attached withthe report of MI. Sample checks be done duringfield visits by MI to ascertain the tasks being doneby Resource Teachers/NGOs for CWSN.Five resource teachers are identified in the district. The teacher pupil ratio is 1:152. listof NGOs associated with CWSN in the district is not available.Whether the district has an IED coordinator?whether he has been oriented and whether hehas attended any capacity buildingprogramme at the State level?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.The district has no separate IED coordinator. APO is also the in charge of CWSN. Hehas also attended capacity building programme at SPO.Whether the State has prescribed anymonitoring <strong>format</strong> and the frequency withwhich the in<strong>format</strong>ion is furnished to SPO? Isthere an IE Coordinator of SPO? Howknowledgeable is he or she in this area? Howmany trainings and workshops has she/heattended?In<strong>format</strong>ion to be obtained from DPO/District IEDin charge/ Coordinator. Copy of the <strong>format</strong> to beobtained and enclosed with a report of MI.The State has furnished monitoring <strong>format</strong> to DPO on which in<strong>format</strong>ion is sent everymonth.(v)How many schools have been provided withramps?In<strong>format</strong>ion to be obtained from DPO and to beverified in the schools visited by MI with theassistance of VEC/Teachers.Out of 112 sampled schools in the district ramps were provided in 39 schools (34.8%)(vi)(vii)How many children have been provided homebased support during the current financialyear?In<strong>format</strong>ion to be obtained from SPO/DPO andone or two sample checks be done by MI.56 children have been provided home based support during current financial year.How many parents have been givencounseling during the current financial year?In<strong>format</strong>ion to be obtained from SPO/DPO and tobe verified during field visit by MI, with help fromVECs/school teachers.Out of 112 sampled schools 30 schools (26.8%) have reported that parents of CWSNhave been given counseling during the current financial year.(viii)The number of CWSN children stated to beenrolled and actually present in theschools/EGS centres visited by MI?In<strong>format</strong>ion to be verified on the spot with theassistance of VEC/Teachers.


The total enrolment of CWSN was 730 and the actual presence was 533. The presencepercentage is 73%. Class wise break up is given below:ClassesEnrolment ofCWSNPresence on the dayof visit% of presenceClass I 176 122 69.3Class II 132 107 81.1Class III 116 85 73.3Class IV 103 74 71.8Class V 101 82 81.2Class VI 39 28 71.8Class VII 34 16 47.1Class VIII 29 19 65.5Total 730 533 73.032(i) National Programme for Education of Girls at Elementary Level (NPEGEL):(i)The number of clusters targeted district-wise,and the number of model cluster schoolsactually made functional during the currentfinancial year?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO. Spot verifications be donein sample of EBB by MI.115 schools were targeted in the district where programme was approved, and 115 schoolsthe programme was actually made functional during the current financial year.(ii)(iii)The target number of additional classrooms,drinking water, toilet and electrification etc.sanctioned in model clusters, during thecurrent financial year and the present status ofconstruction etc?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO of the district visited by MI.The State should provide in<strong>format</strong>ion item-wiseprogress such as completed, work in progress andworks not started. Sample spot verification be doneby MI with help of local VEC and women’s groups.The target number of additional classrooms was 72, drinking water 72, toilet 72 and notarget was fixed for electrification during the current financial year. the present status ofconstruction was verified from 53 sampled schools where NPEGEL programme wasfunctional. ACR was complete in 22 schools (41.5%), 4 (7.5%) have started constructionof ACR and 27 (51%) have not yet started. In case of drinking water 37 schools (69.8%)have completed, 3 (5.7%) have started work and 13 (24.52%) have not yet started.Regarding toilet 35 schools (66%) have completed, 7 (13.2%) have started and 11(20.75%) have not yet started till December 2009.Whether model clusters in the districts havebeen provided with gender sensitize teachinglearning materials, vocational training, bridgecourses, gender sensitization to teachers andadditional efforts to mobilize community andwomen’s groups in favour of girls education?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO. The actual implementation tobe verified in respect of MCS visited by MI inschools and local community.Out of 53 schools 26 (49.1%) schools have campaigned for gender sensitization, theyhave gender sensitizing TLM and 31 schools (58.5%) have started communitymobilization for girl’s education. Vocational/bridge courses have been introduced.


(iv)(v)(vi)(vii)Whether funds have been released forNPEGEL programme in time and district-wisequantum of funds and date of release of funds?33In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO visited by MI.A fund of Rs 40 lakhs was released for NPEGEL programme in the district. Date ofrelease of funds and receiving range from April to October.a. Whether a district gender coordinatoris in position?No separate district gender coordinator was in positionb. Whether a monitoring system to checkprogress in girls educationinterventions, has been developed inState SSA programme and with whatperiodicity is it reviewed?.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.DPO has developed monitoring system to check the progress of NPEGEL. Monitoring isdone every month.The number of ECCE centers operationalunder Innovation Head funds (Rs. 15 lakhs forgirls education) and/or NPEGEL, districtwise?In<strong>format</strong>ion to be obtained from the SPO to beupdated at DPO level. The actual implementation tobe verified in field visits by MI.Out of 53 NPEGEL centers, ECCE center is operational at 11 centers under innovationhead funds. According to DPO 139 ECCE centers are operational under innovation headfunds.Whether the State has prescribed anymonitoring <strong>format</strong> for this activity and thefrequency with which the in<strong>format</strong>ion isfurnished to SPO?MI did not find a copy of monitoring <strong>format</strong> in the school.In<strong>format</strong>ion to be obtained from SPO/ DPO. Copyof the <strong>format</strong> to be obtained and enclosed with areport of MI. Sample check by MI in the field visit.(j) Katurba Gandhi Balika Vidayalaya (KGBV):(i)Number of KGBV sanctioned district-wise andblock-wise and the number of KGBVoperational during the current financial year.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI. Sample check by MI in the field visit.Eight KGBVs are sanctioned in the district, one each in blocks of Aurangabad, Dev,Madanpur, KUtumba, Navinagar, Haspura, Rafiganj and Goh. All were operationalduring current financial year.(ii)The number of KGBV in the State in respectof which land have been identified, districtwise.No data available.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.(iii)Whether the State has drawn up any detailedguidelines for running the KGBV schools.To be obtained from the SPO and verified fromDPO/KGBV visited by MI.MI visited KGBV Goh running under Manav Vikas Mahila Kalian Samiti and found thata detaled guide line for the selection of girls, selection of teaching staff, warden and nonteaching staff was provided by Manav Vikas Mahila Kalian Samiti. Though DPO has alsocirculated guideline for running the KGBV.


(iv)The number of KGBV in respect of which allformalities for construction have beencompleted.34In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.For KGBV Goh all formalities for construction were complete. The building was alsocomplete and school was likely to be shifted in its own building by the end of February2009. at the time of visit KGBV Goh was running in a rented block house.(v)The number of posts sanctioned for the KGBV(teachers and other staff) in the district andthe present position of filling up of these posts.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.Ten posts have been sanctioned for KGBV Goh, 1 warden, 4 subordinate staff and 5teachers. Among the teaching staff, 3 teachers were drawn from the school and 3 werepart time teachers.(vi)(vii)The number of students admitted in theKGBVs started in the district.100 students were admitted in KGBV Goh.The details of facilities available such asfurniture, bedding, meals to be verified by MIin respect of KGBV visited.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.To be obtained on the spot in respect of KGBVvisited by MI.At KGBV Goh, furniture was adequate, living space was inadequate as 100 girls wereadjusted in 3 rooms, bedding was adequate but due to cold two girls were sharing one bed,storage for grain was satisfactory and cooking space was also adequate.(k) District In<strong>format</strong>ion System for Education (DISE):(i)(ii)Whether EMIS set up in each district of theState/UT and whether requisite computers andcomputer operators have been put in position?In<strong>format</strong>ion to be obtained from the SPO and to beupdated from DPO of the district visited by MI.EMIS setup is established in the district of Aurangabad. One computer operator is inposition in the DPO where the requirement is for 3.What is the time schedule drawn up by theState/UT for DISE/EMIS for the current year?To be obtained from SPO and cross checked indistricts whether they have received suchinstructions and are adhering to it. If not, givereasons for delay/deviation. To be checked fromdistricts visited by MISPO has given a schedule to capture data on DCF by the end of every month/quarterly.(iii)Whether data capture <strong>format</strong> have beensupplied to all schools latest by August?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.Data capture <strong>format</strong> is supplied to each school latest by August bu MI found that DCF wasnot available in some sampled school even in the month of December 2008.(iv)Whether any training has been imparted to theteachers for filling up data in the data capture<strong>format</strong>? If so when, duration where was thetraining held?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training.


(v)Whether CRC/BRC coordinators have beengiven task of verifying 5% of the datacollected? Have they been oriented/trained forthis? If so when? How are they discharging thisresponsibility? Has the SPO also engagedindependent/third party to verify the data? Ifso, please give details, including findings. ?35In<strong>format</strong>ion to be obtained from SPO/DPO andcross checked during the Field visit by MI toBRCs/CRCs and schools.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training. SPO hasinvolved monitoring institution as a third party to verify the data.(vi)Whether the data collected and compiled bythe DPO was passed on to the State well in timei.e. by November?In<strong>format</strong>ion to be obtained from DPO and SPO.DPO states that it is passing TOTAL SCHOOL REPORT quarterly well in time.(vii)Is there an MIS in charge at State level? Is hefully conversant with needs of SSA in MIS?How many workshops/trainings has heattended in GOI/NIEPA?No in<strong>format</strong>ion is provided by SPOIn<strong>format</strong>ion to be obtained from SPO.(l) Research and Evaluation:(i)The number of Research to be undertakenduring the current financial year district-wiseand the actual number of research sanctioned.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.In the district of Aurangabad neither any research was sanctioned during previous year(2007 – 08) nor was any research undertaken during current financial year (2008 –09).(ii)The number of studies sanctioned in theprevious calendar year and the number of themcompleted.No study was sanctioned in the previous calendar year.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.(iii)Is there a Research/Evaluation in-charge atSPO level? What is the person’s role? What isthe system of coordination on research issuesboth SCERT/SIEMAT/DIETs etc? What is themechanism for sanction of research proposalsand projects? Is there a State Level Committeefor the purpose? Is there a prescribed contract<strong>format</strong> for commissioning of research?Coordination with DIET is limited only to conduct training.In<strong>format</strong>ion to be obtained from SPO.


(m) Functioning of the VEC:(i)The total number of village/school level/management committees constituted, districtwise?In<strong>format</strong>ion to be obtained from the SPO andto be updated by the DPO.In the District of Aurangabad VSS formed in 2071 schools but at present only 23 arefunctional as most of the VSS have completed their tenure. In 2044 schools Ad hoccommittee/Tadarth Committee.36(ii)(iii)(iv)A copy of the guidelines on delegation of powersto VEC/SMC and whether these guidelines isavailable with the VEC?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that copy guide lines for constitution and function of VSS was available in27 schools (24.1%) of total sampled schools (112).Guidelines given on adequate representation towomen in VEC/SMC? The actual number ofwomen associated in the VEC of the schoolvisited by MI?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that in 25 schools (22.3%) of total sampled schools (112) representation ofwomen was adequate. Out of 499 members 186 (37.3%) were women and out of them94 belong to SC/ST.The frequency of meeting of VEC as per theguidelines and the actual dates of meeting of thecommittee during the six months preceding thevisit of MI? The total number of members ofVEC and how many are attending the meetingregularly? Whether women and SC/ST membersof these Bodies participate regularly in themeeting?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records, invillages/schools visited by MI.Out of 23 schools where VSS is functional at present 17 have reported that meeting isregularly conducted on 18 th of every month. 5 schools have conducted 2 meetings inthe last six months and one school has 3 meetings in the last six months.Representation of women/SC/ST was reported to be adequate.(v)Whether members of the VEC have beenoriented and the percentage of the membersoriented? When these trainings were held? Whoconducted the trainings? What is the VECsperception of the trainings?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.In the previous year 73 members of VSS got orientation training of 3 days. Theirpercentage to the total members of sampled school stood as 14.62%. The training wasconducted both at BRC and CRC level. The members general perception about threedays orientation training was that it provided them opportunity to understand variousaspect of school functioning.(vi)The contribution made by VEC in improving theenvironment of the school, enrolment andattendance of teachers and students?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records by MI duringfield visits.VSS members of 37 schools have contributed in the completion of civil work, of 38schools have taken responsibility to maintain discipline in the school, of 32 schoolhave participated in enrolment drive and reducing dropout, of 37 schools haveparticipated in preparing MDM and supervising its distribution,


(vii)(viii)Whether VEC is maintaining proper record offunds received by them.In<strong>format</strong>ion to be obtained on scrutiny ofrecords of VEC and to be cross-checked withDPO.VSS members of 32 schools have maintained the proper records of funds received bythem.Is there any programme officer in-charge forCommunity mobilization/participation at SPOlevel? Is the person aware of his/her role? Whattypes of monitoring or capacity building is done?None of the VSS member has participated at SPO level.In<strong>format</strong>ion to be obtained at SPO level. See<strong>format</strong>s and record of SPO37(n) Staffing at State and District Level:(i)The total number of staff sanctioned category wise in the Stateoffice under SSA and the number in position and action taken tofill up the vacancies? Are there specific ProgrammeCoordinators for Quality/Pedagogy/Training; Gender and Girlseducation; Civil Works; Inclusive Education; EGS/AIEinterventions; Financial Management; Research Evaluation;MIS; Planning; and Community Mobilization/ participation? Insmaller states how many functional areas have been given toeach Programme Coordinator? Are all ProgrammeCoordinators oriented and knowledgeable about their tasks?In<strong>format</strong>ion to be obtained from SPO.Out of 31 sanctioned post in the district HQ of Aurangabad only 16 posts are filled up, 15 posts arelying vacant. Similarly out of 33 posts sanctioned for block level only 20 are filled up and 13 remainvacant leading to acute shortage of working hands at both district and block level. As a result oneperson is assigned coordination for several components. For example AIE centers, KGB andNPEGEL are looked after by one person in the district.(ii)The number of meetings of the General Body and EC heldduring the previous financial year?No in<strong>format</strong>ion availableIn<strong>format</strong>ion to be obtained from SPO andverified from their records.(iii)The total number of staff sanctioned category wise in the districtoffice and the number in position and action taken to fill up thevacancies?In<strong>format</strong>ion to be obtained from SPO andverified at DPO level in districts visited by MI.


Total post sanctioned is 31 and 16 posts are filled while 15 are vacant. Details can be seen from thetable given below:-Sl. No. Post Sanctioned number In position1 DSC-cum-DPC 1 12 Ex. Engineer 1 13 ADPC 2 14 APO 3 25 A. Engineer Civil 2 16 Account Officer 1 07 A.C.P. 1 08 A.R.P. 5 29 Accountant 1 110 J.E. Civil 4 211 Data Entry Operator 1 112 Computer Steno Typist 3 213 Account Assistant 1 114 Assistant 1 015 Store Keeper 1 116 Peon 3 0Total 31 1638(iv)The number of BRCs/CRCs sanctioned? Staffing position andaction taken to fill vacancies?In<strong>format</strong>ion to be obtained from SPO/DPOand to be verified in respect of BRCs/CRCsvisited by MI.11 BRCs and 88 CRCs have been sanctioned. Each BRC has 5 staff consisting of 1 BRCC, 3 RPs,one computer operator or data entry assistant. Each CRC has 1 CRCC and 1 or 2 RP. Many a timeone is solely responsible for all works done at CRC. No action taken to fill up vacancies.(v)Does SPO have clearly laid down rules/regulations for filling upposts of SSA?YesTo be verified at SPO through checking ofrecords.(o) Outreach of primary/upper Primary educational facilities to SC, ST, Minority groups and to girls as well,especially in special focus districts.At primary level enrolment of SC/ST and general category is satisfactory but it is very low forminority Muslims i.e. 4.5% for Boys and 5.1% for girls in correspondence with their childpopulation in the age group 6-11 years. Same is the case in upper primary where enrolment ofMuslim boys and girls are 2.4 and 2.8 percent respectively in the sampled schools of Aurangabad.


(p) Additional items to check during school visit by MI:(i)The number of days the school functioned during thelast academic year?39In<strong>format</strong>ion to be obtained from the School records.Out of 112 schools 63 have functioned for less than 200 days, 32 have functioned for less than250 days, 16 have functioned for less than 300 days and one school reported to have function formore than 300 days.(ii)(iii)(iv)(v)Whether the school has clean environment, goodbuildings, playgrounds, good classrooms with properflooring, roof and windows? Whether the classroomshave proper lighting?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 112 schools the condition of building was good in 18 schools (16.07%), satisfactory in 63schools (56.25%) and poor in 31 schools (27.67%). Condition of play ground was good in only 4schools (3.57%), satisfactory in 42 schools (37.5%), poor in 29 schools (25.89%) and there wereno playground at all in 30 schools 9(26.78%). Condition of Classroom was good in 18 schools(16.07%), satisfactory in 65 schools (58.02%) and poor in 29 schools (25.89%). Condition offlooring was good in 17 schools (15.17%), satisfactory in 61 schools (54.4%) and poor in 34schools (30.35%). Condition of roof was good in 16 schools (14.28%), satisfactory in 66 schools(58.92%) and poor in 30 schools (26.78%). Condition of ventilation and light was good in 26schools (23.21%), satisfactory in 72 schools (64.28%) and poor in 16 schools (14.28%).Whether the classes have proper sitting arrangementfor children, a black board, TLM materials?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 112 schools sitting arrangement was good in 17 school (15.17%), satisfactory in 52schools (46.43%) and poor in 43 schools (38.39%). Condition of Black Board was good in 19schools (16.96%), satisfactory in 75 schools (66.96%) and poor in 18 schools. The TLM wasfound good in 13 schools (11.61%), satisfactory in 66 schools (58.92%), poor in 12 schools(10.71%) and it was not available in 21 schools (18.75%).Whether health camp facility was made available tothe children during the previous six months?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Only 3 schools (2.7%) have reported that heath camp facility was organized there.Whether the school has adequate play material forthe children? Is it used?In<strong>format</strong>ion to be recorded on the basis ofobservation.The play material was very good in 4 schools (3.57%), good in 60 schools (53.57%) and poor in48 schools (42.85%). In most of the schools it was kept in box and shown to the MI at the time ofvisit.If there is low attendance the reasons for the same?In<strong>format</strong>ion to be obtained from the teachers/VEC.(vii)The main reason for low attendance was stated as:-1. Paddy harvesting2. Severe cold season3. lack of adequate teachers4. involvement of teachers in non academic works5. lack of interest among students/their parents(viii)Steps taken to promote attendance by the school andby the VEC/SMC/PTA etc?In<strong>format</strong>ion to be obtained from the teachers andVECs etc.


The main steps taken by the school and VSS members to promote attendance are as follows:-1. Prabhat pheri in the locality/village in which one or two teachers along with one or twoVSS members visit student’s home and convince parents to send their ward in school.Enrolment derive is also associated with this prabhat pheri.2. Parents are oriented about regularity of their ward in monthly PTA meeting.3. One teacher is deputed daily to move in the village and collect children and tell parents toprepare their ward for school going.4. Mother – Teacher Association actively participate to bring students to the school40(ix)(x)(xi)What is the present process of assessing theachievement level of students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Evaluation of students learning achievement is based on their written and oral performance.Among 112 sample schools, in 8 schools (7.1%) it is completely based on written examination, 55schools (49.1%) have oral test only while 45 schools (40.2%) conduct both oral and written test. 4schools have reported that they conduct practical also.Whether continuous and comprehensive evaluationand grading system has been introduced for students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Continuous and comprehensive evaluation is launched in each school of the district but it ismostly confined to cognitive areas. In non cognitive areas only 21 schools (18. 8% ) havereported for evaluation. In cognitive areas also test is confined to half yearly and annualexamination. Only 4 schools have reported to conduct monthly tests. 46 schools (41.1%) havereported that they have introduced grading system in their schools.The achievement level of children.Assessment to be undertaken by the MI on the day ofvisit.MI representative assessed the achievement level of children and that achievement level was lowin the subject like English, Math and science. It was satisfactory in case of social studies andHindi. Subject wise achievement of 112 schools is given as follows:Subject Very Good Good Satisfactory UnsatisfactoryLanguage 27 (24.1%) 38 (33.9%) 29 (25.9%) 18 (16.1%)Mathematics 10 (8.9%) 47 (42.0%) 31 (27.7) 24 (21.4%)EnvironmentalStudies7 (6.3%) 44 (39.3%) 35 (31.3%) 26 (23.2%)English 6 (5.4%) 33 (29.5%) 42 (37.5%) 15 (13.4)The rapport of the children with the teachers?Assessment on the basis of observation by MI.(xii)The rapport of children with the teacher was good. MI found that teachers are trying their best tosolve the academic as well as personnel problems of students.(xiii)(xiv)Whether the school has under age or over agechildren if so, their number and percentage?In<strong>format</strong>ion to be recorded on the basis of schoolrecords and observations.Among 112 sample schools there were 11116 underage (40.6% to total enrolment 27378) and2459 (8.98%) over age children in classes I – V. At upper primary stage from class VI to VIII,there were 2472 (17.14% tototal enrolment 14419) underage and 1270 (8.8%) over age children.The number of children who have dropped out of theschool during the previous six months. Whether they arecontinuing their studies in any private schools?To be ascertained from teachers/VEC schoolsrecords.


There were 8817 children enrolled in classes I –V out of which 674 (7.6%) have dropped out.Similarly at upper primary stage 6020 children enrolled in classes VI – VIII out of which 1474(24.5%) have dropped out. Class wise dropout in sampled schools is given below:-Classes No. of enrolled children Drop out % of drop outin 2007 – 08I 2778 158 5.7II 1573 52 3.3III 1350 35 2.6IV 1360 45 3.3V 1756 384 21.9Total I – V 8817 974 7.6VI 1843 7 0.4VII 1752 15 0.9VIII 2425 1452 59.9Total VI – VIII 6020 1474 24.541The number of children who have been retained inthe same class from the previous academic year andtheir percentage grade wise?In<strong>format</strong>ion to be obtained on the basis of schoolrecords and discussion with teachers.Retention in the same class at primary stage is very high. It is 33.8% for classes I to V and 34.6%for classes VI to VIII. Cass wise details are given below:-(xv)Classes No. of enrolled children No. of Retained % of drop outin 2007 – 08CildrenI 2778 1203 43.3%II 1573 483 30.7%III 1350 466 34.5%IV 1360 416 30.6%V 1756 412 23.5%Total I – V 8817 2980 33.8%VI 1843 771 41.8%VII 1752 756 43.2%VIII 2425 558 23.0%Total VI – VIII 6020 2085 34.6%(q) Any other issues relevant to SSA implementationDSE is also functioning as DPO and many a time project work is hampered due busy schedule ofDSE. Most of BRCCs of Aurangabad demanded to arrange permanent vehicle at BRC. Rentedvehicles often causes disruption in monitoring schools, CRC and other training programme.MI may give a maximum 2 page note, on any other issues, relevant to SSA implementation, not covered above.( 2 nd page )


(r) List of enclosure to be attached along with the above report ( Please see the TOR 2008-2010 in which we have requested all the MIs to include some of the circulars , copies of theguidelines etc is to be included in the MI’s report)Please include all the Annexure 1 to annexure 1 to 86. Annexure 1 – for the function area of Opening of Schools (both Primary and Upper Primary)Whether any guidelines have been issued either by SPO and or DPO for the items to be provided for thenew school under this grant? Copy of the circular /orders to be obtained from SPO and DPO. A copy ofthe instructions be enclosed along with MI report.427. Annexure 2 – Text BooksWhen were the textbooks actually received and distributed in the district? Any instruction/circularsreceived from the SPO office in this respect? In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO to DPO in this respect be enclosed along withthe Monitoring Report.8. Annexure 3 – School Grant(i) Total number of schools district-wise in primary and upper primary to whom school grants areapproved for the current financial year? Have these funds released to the districts, if so when (theschool grants are to be received by the school within two months of opening)? Whether any guidelineshave been issued to the schools on how to utilize this grant? In<strong>format</strong>ion to be obtained from SPOoffice and to be updated from the DPO in districts visited by MI. A copy of the guidelines is to beenclosed with the Monitoring Report.(ii) Whether the DPO has released funds for school grants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? The number of schools to whom releases have been made? HasDPO circulated guidelines to the school level for utilization of the school grant? In<strong>format</strong>ion to beobtained from DPO in district visited by MI and to be verified in schools visited by MI. A copy of theguidelines is to be enclosed in the Monitoring Report.9. Annexure 4 – Teacher TrainingIn respect of the schools visited by MI, the number of teachers sanctioned for the schools, the number ofteachers in position, the number of teachers present in the school on the day of visit, the names of theteachers absent on the day of visit. Whether any teacher is a habitual absentee? In<strong>format</strong>ion to beobtained from the school and from the VEC. The list of the names of teachers absent and those who arehabitually absent must be given in the report.10. Annexure 5 – Teaching Learning Material (TLM) grantsThe date of release of TLM grant from DPO and the number of teachers covered? Whether anyInstructions have been issued in respect of utilization TLM grants by DPO/SPO? In<strong>format</strong>ion to beobtained from DPO and to be verified in schools visited by MI. A copy of the instructions be enclosedwith the report.


11. Annexure 6 – EGS and AIE(i) Whether the EVs are given academic support by the BRC/CRC regularly. The frequency of suchacademic support be ascertained. Whether any instruction have been issued by DPO on this?In<strong>format</strong>ion to be obtained from DPO/BRC/CRC and to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed with the report.43(ii) Is there any monitoring <strong>format</strong> available with DPO on which SPO takes in<strong>format</strong>ion regardingEGS/AIE centres operating in the district? The frequency with which the in<strong>format</strong>ion is furnished to theSPO? In<strong>format</strong>ion to be obtained from DPO and District Coordinator for EGS/AIE by MI in districtsvisited. Copy of the <strong>format</strong> to be obtained and enclosed with the report of the MI.7.Annexure 7 – Children with special needs (CWSN)(i)The number of resource teachers identified in the districts? The list of NGOs associated with CWSN inthe district? The details of guidelines issued for the resource teachers/NGOs? In<strong>format</strong>ion to be obtainedfrom SPO/DPO. List of NGOs and copies of guidelines to be attached with the report of MI. Samplechecks be done during field visits by MI to ascertain the tasks being done by Resource Teachers/NGOsfor CWSN.(ii) Whether the State has prescribed any monitoring <strong>format</strong> and the frequency with which thein<strong>format</strong>ion is furnished to SPO? Is there an IE Coordinator of SPO? How knowledgeable is he or she inthis area? How many trainings and workshops has she/he attended? In<strong>format</strong>ion to be obtained fromDPO/District IED in charge/ Coordinator. Copy of the <strong>format</strong> to be obtained and enclosed with a reportof MI.8. Annexure 8 – National programme for education of girls at Elementary level (NPGEL)(i) Whether a district gender coordinator is in position? Whether a monitoring system to check progressin girls education interventions, has been developed in State SSA programme and with what periodicityis it reviewed? To be ascertained from DPO with District Gender Coordinator. A copy of monitoring<strong>format</strong> be enclosed in Report. In<strong>format</strong>ion to be taken from SPO.9. Annexure9-. List of Schools/EGS/AIE/SMC/VEC visited in each district is to be attached in each districtreport for both SSA and MDM tasks


(s) Mid-Day Meal Scheme:44(i) Name of the Monitoring Institution <strong>Jamia</strong> <strong>Millia</strong> <strong>Islamia</strong>,New Delhi(ii) Period of the report 1-08-2008 to 31-01-2009(iii) Name of the DistrictAURANGABAD(iv)Date of visit to the Districts/EGS/SchoolsFrom12 th December 2008 to22 nd December 20081.REGULARITY IN SERVING MEAL:Whether the school is serving hot cooked meal daily? If there wasinterruption, what was the extent and reasons for the same?In<strong>format</strong>ion is to be given in this box only. Similarly for all the items.Students, Teachers & Parents2.TRENDS:Extent of variation (As per school records vis-à-vis Actuals on theday of visit)No. Details Day previousto date of visitOn theday ofvisiti. Enrollment 51797ii.iii.iv.No. of children attendingthe school on the day ofvisitNo. of children availingMDM as per MDMRegisterNo. of children actuallyavailing MDM on the dayof visit273131952719527School level registers, MDMRegisters Head Teachers, Schoolslevel MDM functionaries /Observation of the monitoringteam.3.REGULARITY IN DELIVERING FOOD GRAINS TO SCHOOLLEVEL:(i) Is school receiving food grain regularly? If there is delay indelivering food grains, what is the extent of delay and reasonsfor the same?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.Only 25% of schools have reported to receive food grains regularly. Widespread irregularitywas caused due flood in the current year. Extent of delay in normal days is upto one month.(ii) Is buffer stock of one-month’s requirement is maintained?In more than 50% of schools buffer stock was not available.School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries


(iii) Is the food grains delivered at the school?45School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionariesYes, the food grains delivered at the schoolREGULARITY IN DELIVERING COOKING COST TO SCHOOLLEVEL:(i) Is school receiving cooking cost in advance regularly? If thereis delay in delivering cooking cost what is the extent of delayand reasons for it?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.4.Yes, many schools have reported delay in receiving cooking cost. The extent of delay from 15days to one month.(ii) In case of delay, how schools manage to ensure that there is nodisruption in the feeding programme?In case of delay HM manages from other funds,School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.(iii) Is cooking cost paid by Cash or through banking channel? School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.In 21 schools cooking cost is paid in cash from their poshak school. All others are paid byCheque.5.SOCIAL EQUITY:Did you observe any gender or caste or community discrimination incooking or serving or seating arrangements?ObservationsMI did not observe any gender or caste or community discrimination in cooking or serving orseating arrangements. Though in 4 schools students reflected upon caste discrimination,gender discrimination in 6 schools and disability discrimination in another 6 schools.6.VARIETY OF MENU:(i) Has the school displayed its weekly menu, and is it able toadhere to the menu displayed?Yes, 90% of schools have displayed weekly menu on the wall of school itselfObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.7.(ii) Is there variety in the food served or is the same food serveddaily?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.78 % of the students and 67% of parents say that khichri is the only menu but 22% of studentsand 33% of parents have stated the variety in the food is there. Same menu is not served daily.(iii)Dose the daily menu include rice / wheat preparation,dal and vegetables?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.


Yes,46QUALITY & QUANTITY OF MEAL:Feedback from children ona) Quality of meal:Observations of Investigationduring MDM service98.2% students have shown their satisfaction in quality ofmeal.8.b) Quantity of meal: Observations of Investigationduring MDM service98.2% students have shown their satisfaction quantity ofmeal is sufficient for them.c){If children were not happy Please give reasons and suggestionsto improve.}Observations of Investigationduring MDM serviceSUPPLEMENTARY:(i) Whether children are given micronutrients (Iron, folic acid,vitamin – A dosage) and de-worming medicine periodically?Teachers, Students, School Record9.30.4% of students have rep0orted that given doses ofvitamins and de-worming medicines.(ii) Who administers these medicines and at what frequency?Mostly class teachers distribute these medicines. Only in 3schools where health camp was organized, doctors havegiven these medicines.(iii) Is there school Health Card maintained for each child?Few schools (only 3) have maintained school health card.STATUS OF COOKS:(i) Who cooks and serves the meal? (Cook/helper appointed bythe Department or Self Help Group, or NGO or Contractor)Teachers, Students, School RecordTeachers, Students, School RecordObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.10.In 84 school (75%), meal is cooked and served by cook, in 13 schools (11.6%) it is cookedand served by NGOs and in one school (0.9%) self help group is cooking and serving themeal.( ii ) Is the number of cooks and helpers adequate to meet therequirement of the school?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.


Yes47( iii )What is remuneration paid to cooks/helpers? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.The remuneration of cook varies from Rs. 1000/- per month to Rs. 2500/- per month. Out of52 schools 11 (21.2%) have paid Rs. 1000/- per month, 19 (36.5%) paid Rs. 1500/-pm, 14schools (26.9%) paid Rs. 2000/- pm and 8 school (15.4%) have paid Rs. 2500/-pm( iv).Are the remuneration paid to cooks/helpers regularly? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.79.5% cook have stated they have been receiving their payment regularly.( v) Social Composition of cooks /helpers? (SC/ST/OBE/Minority) Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.In 47 schools (42.0%) cooks belong to SC/ST category, and in 89 schools (79.5%) cooksbelong to woman category.INFRASTRUCTURE:Is a pucca kitchen shed-cum-store:School records, discussion withhead teacher, teacher, VEC, GramPanchayat members.11.(a) Constructed and in use(b) Constructed but not in use under(c) Under construction(d) Sanctioned, but constructed not started(e) Not sanctionedAny other (specify)In<strong>format</strong>ion is to be given for point (a) , (b), (c) , (d) and ( e))(a) Pucca shed is constructed and used in 28 schools (25%)(b) Nil(c) In 9 (8%) schools pucca shed is under construction(d) In 75 (67%)schools open space is used for kitchen12.13.In case the pucca kitchen shed is not available, where is the foodbeing cooked and where are the foodgrains/other ingredients beingstored.Discussion with head teacher,teacher, VEC, Gram Panchayatmembers, ObservationIn open space under katcha shed. In 52 school class rooms are used for storing food grain.Where CRC or NPGEL are available one room is used for storing. On school each has storedthere. 3 schools have separate store room. In 2 schools office itself is the store room. Inanother 2 school food grain is stored at houses of VSS member.Whether potable water is available for cooking and drinkingpurpose?Yes, mostly hand pipes are used for water.-do-


14.15.Whether utensils used for king food are adequate? Teachers/Organizer of MDMProgrammeIn 76 schools (67.9%), utensil are adequate.What is the kind of fuel used? (Gas based/firewood etc.)ObservationIn 97 schools (86.6%) wood is used as fuel, in 2 school (1.8%) coal is used and in 3 schools(2.7%) gas is usedSAFETY & HYGIENE:i. General Impression of the environment, Safety and hygiene:Observation48Safety - : 12 schools (10.7%) have very good environment, 60 schools ( 53%) have goodenvironment and in 21 school have fair environment while 19 have poor environment.Hygiene - : the hygienic condition was very good in 11 schools, good in 64 schools (86.6%),fair in 21 schools (18.8%) and poor in 16 schools.Cleanliness - : cleaniliness condition was very good in in 8 schools, good in 59 schools(52.7%), fair in 24 schools (21.4%) and poor in 21 schools.ii.Are children encouraged to wash hands before and after eatingobservation16.Yes, children are encouraged to wash their hands before and after eating in 98 schools(87.5%)iii.Do the children partake meals in an orderly manner?observationYes, in 100 schools (89.3%) it was observed that children take meals in orderly manner.iv.Conservation of water?ObservationIn 95 schools (84.8%) it was observed that children wereconserving water.v. Is the cooking process and storage of fuel safe, not posing anyfire hazard?observationIn 95 % of school cooking process was safe not causing any fire hazard.17.COMMUNITY PARTICIPATION:Extent of participation byParents/VECs/Panchayats/Urban bodies in daily supervision,monitoring, participationDiscussion with head teacher,teacher, VEC, Gram PanchayatmembersIn 25 schools parents and VSS members always participate in supervising and monitoring ofMDM, in 45 schools, they participate some time.18.INSPECTION & SUPERVISIONHas the mid day meal programme been inspected by anystate/district/block level officers/officials?Yes,School records, discussion withhead teacher, teachers, VEC,Gram Panchayat members


19.IMPACTHas the mid day meal improved the enrollment, attendance ofchildren in school, general well being (nutritional status) ofchildren? Is there any other incidental benefits due to servingcooked meal in schools.49School records, discussion withhead teacher, teachers, students,VEC, Gram Panchayat members.Yes, it is observed that in most schools MDM is a great attracting point for both enrolmentand retention. It has improved the attendance of children. MI observed that inspite ofharvesting season and severe cold attendance was 81% , 79% and 73% in 3 schools. The headmaster said that the high attendance is due to MDM. Mostly after lunch attendance declinesto 50%. In normal days.


503. District Level Half Yearly Monitoring Report(The Ministry/TSG needs district wise in<strong>format</strong>ion/observation as per the TOR 2008-2010using this <strong>format</strong>, for each district separately, for the districts monitored by the MonitoringInstitution both for SSA and MDM tasks)3.1 Name of the District GAYA3.2 Date of visit to the District/EGS/Schools From 19 January to 26 January, 20093.3 Tasks The Monitoring Institutes will obtain in<strong>format</strong>ion onthe following areas and include them in their report.(a) Opening of Schools (both primary and upper primary):(ix)What is the number of schools sanctioned in thecurrent financial year in the state (including spill over)district wise and how many of them have been openeddistrict wise?In<strong>format</strong>ion is to be obtained from the StateProject office of SSA and to be updated by DPOin respect of the districts visited by MI.Out of 380 sanctioned schools (74 primaries and 306 upper primaries), as per DPO report 170schools (78 primaries and 92 upper primaries) have been opened this year including spillover.(x)Has the land for construction of the school beenidentified?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.For this year sanction, land has been identified for 241 schools and work is in progress in all241 (100%) schools.(xi)Whether VEC/SMC etc. have received any funds forconstruction of the schoolIn<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School TeacherThe VSS members of 61.1% of schools in Gaya have received funds for the construction ofschools released by DPO.(xii)Has the construction started and what is the stage ofconstruction (foundation, lintel and roofing etc.)?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.Out of 241 schools where construction work is going on 116 (48.13%) are at foundation level,20 (8.3%) are at lintel level, 96 (39.83) are at roofing stage and construction of 9 schools iscompleted till September 30, 2008.


(xiii)Number of Teachers sanctioned for the new schools(including spillover) to be opened in the currentfinancial year? Has sanctions been issued for these ornot? District-wise in<strong>format</strong>ion of the number of postssanctioned and appointments made?In<strong>format</strong>ion to be obtained from SPO.1066 teaching posts have been sanctioned but no appointment is made till September 2008.51(xiv)Have Teachers been put in position in new schools inDistrict visited?No fresh appointment is made for the new school.Updated in<strong>format</strong>ion to be obtained from DPO.Sample check to be carried out on the spot inrespect of new schools visited by MI.(xv)(xvi)In the schools visited by MI whether one-time grants ofRs. 10,000/- for Teaching and Learning equipments atprimary level and Rs. 50,000 per school at upperprimary level have been received by VEC/SMC? If yes,what items have been purchased for schools?To be verified on the spot from the Bankpassbook of VEC/SMC etc. and expenditurestatement maintained by the school.In Gaya 3026 primary schools and 976 upper primary schools were approved for grant incurrent financial year. Out of which 757 (25%) primary schools and 182 (18.64%) upperprimary schools grant was released. Among the sampled schools in Gaya 47.3% Primaryschools and 42.2% Upper Primary schools have received one time grant of 10,000/- for TLE atprimary level and 50,000/- at upper primary level. From this grant following items werepurchased:-Chairs, tables, repairing of old school building, purchasing dress for girls, hiring chairs forannual function, republic day celebration, independent day celebration, Books for library, BlackBoard, repairing/maintaining Boundary Wall, Almirah, Bell Dari, Boxes, and organizingtours/excursion for students etc.Whether any guidelines have been issued either bySPO and or DPO for the items to be provided for thenew school under this grant?Copy of circular/orders to be obtained from SPOand DPO. A copy of the instructions be enclosedalong with MI report.41.8% primary schools and 41.1% upper primary schools have reported that they guideline withthem circulated by DPO and they have followed the guideline strictly. On the other hand someschools have utilized it as per their priority of requirement.(b) Civil Works:(What are the targets (including spillover) for construction of school buildings, additional classrooms, drinkingwater, toilets, BRCs/CRCs and other items like rain water harvesting etc. for the current financial year and whatis the progress till the previous quarter?The target was to construct 428 school building and 2423 ACRs (including spillover). Out of which construwork is in progress in 422 school building and 2391 ACRs.Informwise pDPO(Sample check by MI, of civil works in a district, so that each category of civil works is covered in the samples toverify actual status by visiting the construction site and variance if any, between reporting and actual may beindicated.To be


MI representative found that out of 50 new school buildings including spill over targeted for constructionthere was a target to construct 429 ACRs, 619 toilets, 219 drinking water facility and 7 BRCs in the currenof construction in different components are given below:Constructionsanctionedcomplete52ofFounBuilding 70 57 (81%)ACR 68 38 (55.8%)Toilet 140 116(82.8%)BRC 18 16 (88.8%)CRC 26 24 (92%)Whether SMC/VEC has been trained by technical persons for execution of civil work?To beabove(68% of the sampled school in Gaya i.e. 123 schools have reported that the VSS members have been trained bWhether community manual for civil works has been prepared and is available with VEC/SMC?To beabove(99 (54.7%) schools have reported that they have prepared community manual for civil works and it is availaIn the school buildings being constructed (new schools as well as building less schools), whether a ramp is beingconstructed?(In 88 (48.6%) sampled schools ramp has been constructed.((Is VEC/SMC keeping a separate account of funds and materials for construction?To beaboveM I has found that in 14 schools (7.7%) a separate account of funds and material for construction is maintaimaintained.Who is designated for Technical Supervision for civil works? What level (Block/District/Sub-District)?In 23 schools (12.7%) Assistant Engineer is the technical supervisor who are working at district level whicivil work who are working at block level.By phTo beTeach(The number of times the technical person visited the construction site and guided the construction process? Didhe visit at the foundation stage, lintel and roof stage?To beabove64 schools have reported that the visit of technical supervisor was only one time, 13 school have reported thin another 5 schools it was more than 5 times.If there any convergence with Swajaldhara and Total Sanitation Campaign (TSC) taking place in respect ofdrinking water facilities provided in the schools visited by MI? The quantum of funds utilised from Swajaldharaand TSC and SSA in the sites visited?Statuspot w(Only 5 schools (2.8%) there is a convergence with Swajaldhara and Total Sanitation Campaign (TSC) taking


(Whether construction of drinking water facilities in schools is being carried out by a specialized Agency orVEC/SMC?78 schools (43.1%) have reported that VSS is constructing drinking water facilities in schools, in 75 schoolstaken the responsibility of providing drinking water facilities.Is there any convergence with Total Sanitation Campaign (TSC) taking place in respect of toilet facilities in theschools? The quantum of funds available from TSC and SSA in the sites visited?53To beaboveStatuspot w(Only 5 schools (2.8%) there is a convergence with Swajaldhara and Total Sanitation Campaign (TSC) taking((What is MI’s impression of quality construction in sites visited by MI?M I representative after visiting the site has found that the material used were generally of good quality bquality. The quality of sand was also not upto the standard of k-14, often mixed with soil. The wall and roofsIs there a civil works in charge at SPO level? Is it an engineering person or other? What <strong>format</strong> & frequency doeshe maintain for reviewing progress of districts? What steps has been taken by SPO to ensure quality in civilworks? Is there a third party evaluation? If so, please give details?Though it is reported by SPO that civil work incharge at SPO level has prepared the <strong>format</strong> for reviewinghead master statement about the progress and utilization of fund.To beStatu(c) Textbooks:(v)Total number of children (district-wise) towhom free textbooks are distributed in theState with a particular reference toSC/ST/Girls? Which category of children arereceiving free textbooks from SSA funds andState Government funds?In<strong>format</strong>ion to be obtained from SPO and to be updatedfrom DPO in respect of Districts visited by MI.No data was provided by SPO or DPO about category wise distribution of textbooks.(vi)(vii)(viiiWhen were the textbooks actually receivedand distributed in the district? Anyinstruction/circulars received from the SPOoffice in this respect?In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO toDPO in this respect be enclosed along with the MonitoringReport.40 schools (22.1% of sample) received first lot of books in first quarter April – June, 91 schools(50.3%) received in the second quarter July – September, and 25 schools (13.8%) received inthe third quarter October – December. All these schools have distributed their books in thesame quarter in which they have received. The remaining 12 schools have received the books inthe second lot 7 in the second quarter and 5 in the third quarterIs there any delay in distribution of thetextbooks (textbooks are to be distributedwithin one month of opening of the schools)?If there was delay, the reasons for the delay.Indicate the date of distribution and date ofopening of schools in the district visited.To be verified in the schools/EGS/AIE centres visited byMI. Reasons for delay be verified at DPO and SPO by MI.40 schools (22.1%) have reported that books received and distributed in time whereas 37(20.4%) have reported delay in the distribution of books. Several reasons for delay were stated.For example insufficient number of books, shortage of subject books (Math, Science, SST,English and Urdu 8.9%), Urdu medium books were not available (2.76%). The date of openingof schools was 1 st April 2008.Whether free textbooks have been distributedfor all subjects and for all classes and to alleligible children?To be verified in the schools/EGS/AIE centres visited byMI. Reasons for non supply of textbooks, if any, for allsubjects and all classes be verified at DPO and SPO by MI.


158 schools (87.29%) out of 181 have reported that free textbooks were distributed for allsubjects and for all classes and to all eligible children. Only 7 schools were not able todistribute due to shortage of books. Urdu medium schools lack behind as books in Urdumedium were not available.54(d) School grants:(vi)(vii)Total number of schools district-wise in primaryand upper primary to whom school grants areapproved for the current financial year? Have thesefunds released to the districts, if so when (the schoolgrants are to be received by the school within twomonths of opening)? Whether any guidelines havebeen issued to the schools on how to utilize thisgrant?In<strong>format</strong>ion to be obtained from SPO office and tobe updated from the DPO in districts visited by MI.A copy of the guidelines is to be enclosed with theMonitoring Report.SPO has released school grants for 757 primary and 182 upper primary schools in the district ofGaya. DPO has released a grant of Rs. 5000/- to 757 primary schools, a sum of 7000/- to 182upper primary schools. These grants have been received by the schools in different periodsranging from April to December. MI found that 5 primary and 8 upper primary schools havereceived in the last quarter October – December. Thus it was not received within two months ofopening DPO has circulated guideline to the schools.Whether the DPO has released funds for schoolgrants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? Thenumber of schools to whom releases have beenmade? Has DPO circulated guidelines to the schoollevel for utilization of the school grant?In<strong>format</strong>ion to be obtained from DPO in districtvisited by MI and to be verified in schools visited byMI. A copy of the guidelines is to be enclosed in theMonitoring Report.No detail is provided by DPO. MI found that out of 47.3% of 91 primary schools and 42.2% of90 upper primary schools have received this amount in the period ranging from April toDecember. DPO has circulated guide lines but 58.9% schools did not have it.Has the DPO made centralized purchases forschools out of the school grant? If so, for whatpurpose and what is the amount utilized?(viiiNo centralized purchase was made by DPO.In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.(ix)(x)The actual date of receiving school grants byschool/VEC and the utilization of the grants.Whether there was any delay in receipt of grants?To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.Out of 91 primary and 90 upper primary 19 primary schools (20.9%) and 15 upper primaryschools (16.7%) have received in the first quarter (April – June) of the session, 7 primary(7.7%) and 11 (12.2%) upper primary received in IInd quarter (July – September), 5 primary(5.5%) and 2 upper primary (2.2%) received in IIIrd quarter (October – December) and 12primary (13.2%) and 8 (8.9%) upper primary have not yet received till December, 2009.Utilization details (percentage of utilization anditems) for the last year’s school grants received bythe school/VEC.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.In the district of Gaya M I found 58 primary schools and 62 upper primary schools have recordof their utilization school grant. Among the primary schools 45 schools have utilized 100%, 5have utilized 90%, 8 have utilized 80% and remaining 1 has utilized 50%. Among the upperprimary schools, 52 have utilized 100%, 4 have utilized 90%, 6 have utilized 80%, one utilized50%.(e) Teachers and Teachers Training:


(xiii)(xiv)(xv)Number of additional Teachers sanctioned districtwiseunder SSA in primary and upper primaryschools and the number of Teachers in positiontherein?55In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.As per SPO record no additional teachers sanctioned and appointed in the district. Howeveraccording to DPO 78 additional teachers were sanctioned in the district for primary and 78for upper primary schools.What is the mode of recruitment of the teachers andthe level/authority (DPO/VEC etc), which recruitsthe teachers? What is the procedure followed in therecruitment of teachers?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Out of 181 sampled schools in the district 3 (1.7%) schools stated that DPO is the recruitingauthority and 2 (1.1%) indicated that VSS is the recruiting authority while 137 havereported any other agency for recruitment.MI found that Merit basis recruitment policy is followed both at DPO and VSS level.Nature of appointment of teachers i.e. whether it isa regular appointment or contract basis?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Parkhand shikshak are recruited on regular basis while panchayat teachers are on contractbasis. No data is supplied about their numbers from the SPO/DPO.(xvi)(xvii)(xviii)If VEC/Panchayat etc. is empowered to makedecentralized recruitment of teachers whether suchrecruitment procedure have been laid down? Whatis the level of satisfaction amongst local communityof such recruitment?To be ascertained from DPO and VEC.Out of 181 schools, 103 (56.9%) schools HM have reported that VSS/Panchayat isempowered to make decentralized recruitment while 15.5% HM of schools do not agree. Noprecise procedure of recruitment is laid down. In some blocks written test were conductedwhile in others interview was the basis of selection. 84.5% HMs of sampled schools aresatisfied with existing recruitment policy whereas out of 543 VSS members, 443 (77.9%)have shown satisfaction. 22.10% of VSS members are not satisfied with the system ofpresent recruitment.In respect of the schools visited by MI, the numberof teachers sanctioned for the schools, the numberof teachers in position, the number of teacherspresent in the school on the day of visit, the namesof the teachers absent on the day of visit. Whetherany teacher is a habitual absentee?In<strong>format</strong>ion to be obtained from the school andfrom the VEC. The list of the names of teachersabsent and those who are habitually absent mustbe given in the report.Among 181 sampled school, number of sanctioned post was 1101, out of which 790(71.75%) teachers were in position and 665 (84%) were present on the day of visit. Thenames of the teachers absent on the day of visit are given in annexure ( ). Among theabsentees most were either deputed in electoral duty or in preparing BPL lists. There wereno habitual absentees.How was the rapport between children and theteachers in the schools visited?To be ascertained from the VEC and observedduring the visit by MI.In all the sample schools there was a good rapport between children and the teacher.


(xix)(xx)(xxi)(xxii)The target number of teachers district-wise to begiven in service training and the actual number ofteachers given such training in State/districtvisited? Is there a training calendar for teacherstraining? What was the venue; the content andmodule for training, who prepared it? Who werethe trainers? Who trained them? What was thesupervision/monitoring system to check quality ofthese trainings? Is there a regular system of gettingfeedback from teachers?56To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target of in-service training for 2008 – 09 was 11326 teachers but no teacher wasactually trained as per SPO record. DPO has taken a target of 5789 teachers and no teacherwas provided training. Training calendar was available in the blocks of Gaya, Dumariya,Fatehpur, Basthani and Atri at BRC. For 30/51 days training venue was BRC and 10 daystraining under Ujala module was mostly carried at CRC. Training module is prepared byDPO. RP at BRC and CRC were the main trainers. Quality of training is checked by BRCCand occasionally by DPC. MI representative was told that RP of both BRC and CRC visitschools to get feedback from the recently trained teachers.The target number of newly recruited teachersdistrict-wise, to be given orientation training of 30days and the actual number of teachers given suchtraining, and venue of the training, for how manydays and who were the Master Trainers? What wasthe monitoring done for ensuring quality of thetraining?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.1000 teachers were targeted for orientation training of 30 days among the newly recruitedteachers out of which 0 were actually trained. No data is provided by the DPO. Trainingcalendar was available in the blocks of Gaya, Dumariya, Fatehpur, Basthani and Atri. For30/51 days training venue was BRC and 10 days training under Ujala module was mostlycarried at CRC. Training module is prepared by DPO. RP at BRC and CRC were the maintrainers. Quality of training is checked by BRCC and occasionally by DPC. Amongsampled schools out of 439 Panchayat teachers 125 have received orientation training of 51days and 310 Panchayat teachers have received 30 days training.The target number of teachers district-wise to begiven refresher training of 60 days and the actualnumber of teachers given such training. What wasthe mode of training (institutional or distance);venue of training? Module and content of trainingand who prepared it? Who were the trainers? Whatsupervision/monitoring was done for the training?How many untrained teachers are still left to becovered in State (district visited? What is SPO’splanning for it?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target number of teachers to receive Refresher training of 60 days was 102 out of which3 teachers were trained for 51 days and 12 teachers were actually trained for 30 days.The satisfaction level of training? Whether thereare any areas, which the teacher would like to gettrained?To be ascertained from the teachers on the spotin respect of schools visited by MI.Although 90% of the teachers have expressed their satisfaction with present training system.Some of them have suggested the following:-• Subject teacher for Class V-VIII required• Urdu Trainers Required• T A To be increased• RP to be made on rotation basis• Computer training given to all teachers• Training Manual/Module should be given to all teacher participants


The academic support given by BRC/CRC to theteachers, the frequency of such support:b. Please specify the role of BRC/CRC’s in teachertraining (in service/induction training for newrecruits/training of untrained teachers)? Whattasks are they responsible for? To what extenthave they discharged that role? Is there acalendar for trainings and follow upprogrammes, available at BRC/CRC level and towhat extent is this being followed? What are thespecific topics on which BRC/CRC level followup has been done in whatmode(workshop/meetings/school visit – withteachers) and degree of effectiveness (asperceived by teachers and BRCC/CRCC)?57To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC is the venue of training in most of the cases. For 30/51 days training venue was BRCand 10 days training under Ujala module was mostly carried at CRC. BRC also preparescalendar of training for entire CRCs and Schools within the entire blocks. They provideacademic support as well as administrative support to schools.b.What is the expected number of school visits to bemade by BRC/CRC in State and in the districtsvisited? Is it being followed?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC are expected to visit at least 10 schools in a month.(xxiii)c.What are the BRCC’s and CRCC’s doing duringthese visits? Check their reports? How much of itrelates to pedagogic improvement issues and howmuch on “administrative” matters? Are theyconducting model lessons in classrooms themselves,are they helping teachers to teach certain difficulttopics better? Do they conduct random tests forchildren’s learning? Any other aspect or innovativesteps taken by BRCC’s /CRCC’s to improve teacherperformance and children’s learning?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC provide administrative, academic and pedagogic support to schools. NoBRCC has reported to conduct any model lesson. 9 BRCC have reported that they haveaddressed morning assembly in the school. Only 4 CRCC have reported that they havedelivered model lesson in classroom on difficult topics in the presence of class teachers.d.Is the DIET interacting, with BRC/CRCs andwhat is their role in capacity building; academicsupervision and guidance; action research andmonitoring of BRC/CRCs?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.There are 34 teaching faculty in the DIET including Principal. The principal was on leaveon the day of visit. DIET has not been organizing any pre-service programme since 1994.Currently the diploma course has to be started and admission is going on. All teachers havecome from secondary and senior secondary school and not having any qualification ortraining of teaching at elementary level. The DIET has its own building with two classrooms, labs, office etc. besides the residential quarters. The BRC is also located inthe DIET campus. DIET is not involved any way with the activities of SSA.Sometime some faculty members on individual capacity participate in some trainingprogramme but that too is very rare.


(xxiv)e.Are the BRC/CRCs extending their academicsupport to EGS/AIE centres/courses in their area?If so how and in what manner? If not, why?58To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC/CRC usually extends their academic support to AIE centers. BRC provides TLM tothese centers. They also help in mainstreaming the children.Does the SPO have a Quality Coordinator? What istheir role? Do they have a system and <strong>format</strong> toreview district wise programmes? What is thefrequency? What is the arrangement forcoordination with SCERT and DIETs?To be ascertained from SPO.There is no post of quality coordinator in the district. MI did not find any <strong>format</strong> of review.DPC is coordinating with SCERT. Quarterly meeting of district coordinators are held atSPO in which every aspect of SSA is reviewed.(f) Teaching Learning Material (TLM) grants:((The total number of teachers eligible to receive TLMgrants, district-wise and the details of grants released tothe districts?In<strong>format</strong>ion to be obtained from SPO and updated byDPO in respect of the districts to be visited by MI.Total no. of eligible teachers for TLM grant was identified as 10583 out of which TLM grant wasreleased to none in the district. DPO has not provided data how much teachers actually received thisgrant.The date of release of TLM grant from DPO and thenumber of teachers covered? Whether any Instructionshave been issued in respect of utilization TLM grants byDPO/SPO?In<strong>format</strong>ion to be obtained from DPO and to beverified in schools visited by MI. A copy of theinstructions be enclosed with the report.Out of 181 sample schools, teachers of 92 schools have reported to receive TLM grant in the currentfinancial year 2008 - 09. Guide line for the utilization of TLM grant is circulated by DPO but MI couldnot find any copy in the visited school.(The date of receipt of TLM grant by the teacher anddetails of its utilization? Whether the TLM materials aredisplayed in the classrooms or kept separately? Nature ofTLM’s and whether children using them as well or not?Are there any good examples? If so the name of teachersand nature of use of his/her TLM be described inenclosures? Have the teachers received any training onTLM development and use? If so, when? Duration?Venue? Who were the trainers? Was there cross sharingand demonstration of good practices amongst teachersdone?in<strong>format</strong>ion to be verified on the spot in respect ofschools visited by MI.


Among 92 schools, 26 have received in first quarter (April – June), 28 in the second quarter (July –September) and 38 in the third quarter (October – December). Out 181 schools MI representative foundTLM displayed in the class rooms of 154 schools (85.1%) while TLM was actually used duringteaching in the classrooms of 133 schools (73.5%%). Most TLM belong to chart, maps and globepurchased from the market. No improvised model was seen any where. 175 teachers have receivedtraining for TLM 9 have a training for three days another 9 have training for 5 days and rest have gottraining of TLM within 30/51 days orientation training. Most of these trainings were organized at BRCand DPO level. Following were the trainers at different BRCs.GAYA Atri Katalur Middle School VASUDEV PRASAD YADAVGAYA Atri Atri Primary School BASUDEV PRASAD YADAVGAYA Atri Dihuri Middle School Ramesh kumarGAYA Atri Mahachak Primary School Ram Lakhan DasGAYA Atri Mahachak Primary School Ram PrasadGAYA Atri Gehlor rimary School Ram prasadsGAYA Atri Govindpur Middle School Ram PrasadGAYA Atri Gangri Primary School Ram PrasadGAYA Atri Imliya Chak Ramesh prasadGAYA Atri Tikar Ram prasadGAYA Atri Narsingh Vigha Vasudev BabuGAYA Atri Umyu Middle School Ram PrasadGAYA Atri Maula Nagar Middle School Basudev Prasaad YadvGAYA Atri Atri Girls Primary school Basudev Prasad YadavGAYA Atri Tikar Urdu Primary School Basudev Prasad YadavGAYA Atri Pachay Middle School Bsudev Prasad YadavGAYA Atri Bahoria Middle School Basudev Prasad YadavGAYA Atri Pathri Middle School Basudev Prasad YadavGAYA Atri Tetua Middle school Basudev Prasad YadavGAYA Atri Tapusari Primary School Ram PrasadGAYA Paraiya Noavigha primary school Vijay KumarGAYA Paraiya Pranpur primary school Vijay KumarGAYA Paraiya PS Urdu Boys Solra Vijay Kumar, Jitender KumarGAYA Praiya PS Urdu Girls Solra Sanjay KumarGAYA Paraiya Sonvarsha Primary School Devdatt TiwaryGAYA Paraiya Bachhedia Primary School Vijay KumarGAYA Atri Bhola Bigha PS Basudev Prasad YadavGAYA Atri Habibullapur PS Ram PrasadGAYA Manpur Ps mahuar RajeshjiGAYA Manpur Ps mawada Rajesh jiGAYA Manpur Ms masaubh kla Rajesh jiGAYA Manpur Ms gery Rajesh jiGAYA Manpur Ps baijal teteria Rajesh jiGAYA Manpur Ms vasochak Rajesh kumarGAYA Manpur Ms Irguna Rajender kumarGAYA Manpur Ms Sadipur Rajesh jiGAYA Manpur Ps Bhedia khurd Rajesh jiGAYA Manpur Ms Bhedia kalan Rajesh jiGAYA Manpur Ps Bhusunda Binod jiGAYA Manpur MS Nauranga Rajesh jiGAYA BODHGAYA MS PADRIYA VIRENDRA KUMARGAYA BODHGAYA PS PARHANDA SHIVNATH PASWANGAYA BODHGAYA MS DULRA MOIN SAHABGAYA BODHGAYA PS PRAMOD NAGAR Akhilesh Sinha, Janardhan PrasaGAYA BODHGAYA MS KURMAWA MADAN MOHAN LALGAYA BODHGAYA PS BHUSIANARENDAR DEV,MADAN MOHANLALGAYA BODHGAYA PS GOHTI SHYAM KISHOR PRASADGAYA BODHGAYA MS PAKADIH SUHEV ALAMGAYA DUMARIA PS BELA SADHAN SEVI59


60(g) EGS & AIE:( What is the number of EGS/AIE centres/NRBC/RBC/ school camps, category wise sanctions andstarted? The number of such centres which were continued from previous years may be shownseparately. The in<strong>format</strong>ion be provided district-wise? (The category wise in<strong>format</strong>ion on each type ofintervention for out of school children may be given as per the nomenclature followed by the State).In<strong>format</strong>ion is toby the MI.No data provided by SPO regarding number of EGS/AIE centers/NRBC/RBC sanctioned or started in theMadrasa /Maktabs were sanctioned in the current financial year. Out of which 20 AIE center was started.current financial year. 40 AIE and 48 NRBC are continuing since last year.( The target number of children and number of children actually enrolled in the centres category wise,district-wise?In<strong>format</strong>ion is toby MI.In the district 500 children enrolled at AIE centers which are 28.2% of targeted enrolment (1773). 1050 chiltargeted 3603) enrolled at RBC. No enrolment is recorded for Maktab/Madrasa children.( The number of children enrolled and actually attending the centre?To be verified onsuch centres in aM I visited 11 AIE centers 2 NRBC, 1 RBC, 3 Balika Utkarsh, 4 Utpreran. Out of 527 enrolment in classes(82.5%). The actual presence of boys was 71.26% and that of girl was 88% whereas the average presence of( The number of EVs working in a district and the number of EVs trained. Kind of training given tothem indicating the duration of training and by whom (DIET/BRC/CRC/NGO)? Brief description ofthe modules used? Are they appropriate? What is the EVs feedback on the training?70 EVs were working in the district and none have been trained.In<strong>format</strong>ion to be( Whether the EVs are given academic support by the BRC/CRC regularly. The frequency of suchacademic support be ascertained. Whether any instruction have been issued by DPO on this?In<strong>format</strong>ion to bvisited by MI. CoIn case of academic support from BRC/CRC, 18.2% education volunteers have reported that BRC/CRCinspects the working of EVs. 81.8% EVS have reported that no support is provided by BRC/CRC.( The educational qualification of the EVs, the training received by him and whether he is receiving anyacademic support if so of what nature?In<strong>format</strong>ion to beThe academic qualifications of EVs vary from postgraduate to Xth level. Out of 11 EVs 1 is M.A. 2 are B.A( The amount of monthly honorarium received by the EV. Whether this is paid in cash or by Bank A/c?whether there is any delay in payment of monthly honorarium? From whom (VEC/BEO/SchoolTeacher) it is received? The date on which the honorarium for the last month was received?In<strong>format</strong>ion to beThe amount of monthly honorarium received by the EV varies from Rs. 2500/- to Rs. 1000/- per month. Oare getting Rs. 1000/- per month. No delay was reported by any one. The last month payment was made owhile 3 have received in cash by VSS.( Whether EV is regular in his attendance? To be ascertainedThe VSS members of 1 (9.1%) schools have expressed their opinion that EV of their schools is regular whilof their EVs.( Whether there is any designated District Coordinator for EGS/AIE in the district visited by MI?Whether that Coordinator has been oriented? Has the person received any capacity building trainingconducted by SPO?In<strong>format</strong>ion to beThere is a district coordinator for EGS/AIE centers in DPO. APO Sheo Shankar Prasad who is looking aftefor DPEP and SSA. He also attends one day orientation course at SPO every month.( Is there any monitoring <strong>format</strong> available with DPO on which SPO takes in<strong>format</strong>ion regardingEGS/AIE centres operating in the district? The frequency with which the in<strong>format</strong>ion is furnished tothe SPO?In<strong>format</strong>ion to bvisited. Copy of tDPO has developed a detail monitoring <strong>format</strong> on which in<strong>format</strong>ion is sent to SPO every month. Once in a


( Number of EGS/AIE centres (including spillovers) targeted to be upgraded, district-wise during thecurrent financial year? What is the achievement so for?No target is fixed for any AIE center to upgrade to Primary School.( Whether SPO has issued necessary instructions to the DPOs with reference to upgradation of EGScentres to primary schools, and whether funds have been released for the same?Neither instruction is issued nor has fund been released in the current financial year.( The number of EGS centres actually upgraded in the district and the details of funds transferred toVEC and the details of instructions issued by DPO in this respect?61In<strong>format</strong>ion to bMI.In<strong>format</strong>ion to bvisited by MI.In<strong>format</strong>ion to bvisited by MI.No in<strong>format</strong>ion is provided either from SPO or DPO in this regard.( Whether the actual upgradation of EGS centre has taken place? To be verified onNo actual upgradation of EGS centre has taken place( Has the land for construction of the upgraded primary school (from EGS) been identified?In<strong>format</strong>ion to bVEC/SMC and scN.A.( Whether VEC/SMC etc. have received any funds for construction of schools? To be verified onNA( Has the construction started and what is the stage of construction (foundation, lintel and roofing)? To be verified onNA( Number of Teachers sanctioned for the new upgraded (from EGS) primary school? Have Teachers In<strong>format</strong>ion to bbeen put in position in this new school? Are the Teachers in position?VEC etc., duringSPO has sanctioned 540 teaching post for 2008 – 09 upgraded primary schools in the district but no appointm( The number of children actually mainstreamed from EGS/AIE centres/courses? During the lastacademic year. Whether the mainstreaming has been done in private school/Govt. aided school/Govt.School? Difficulties, if any, experienced in mainstreaming of students?In<strong>format</strong>ion to bthe nearby schooAs per DPO 1069 children in the mainstreamed in the current year. M I found that only 7 students were main( What is the infrastructure available in the EGS/AIE centres, such as durries, blackboard, books,TLMs etc?To be ascertainedDurries were available in 9 AIE centers, books from BEP at 9 centers, Black board at 11 centers and TLM at( Whether Mid-day Meal is being supplied to the children in EGS/AIE centers? To be ascertainedMDM is not supplied to those centers working out of school campus. Utkarsh, Utpreran kendras and Pryas w( The number of children enrolled and actually present in the EGS/AIE centre/courses, on the date ofvisit of MI? Gender-wise details be given?To be ascertained


Total number of children enrolled were 1218 out which 999 were present on the day of visit to these centers.ClassEnrolmentPresent% of62BoysBoyspresenceI 212 142 67.0II 16 12 75.0III 13 13 100.0IV 17 14 82.4V 10 10 100.0TOTAL 268 191 71.3( The achievement level of children studying in EGS/AIE facilities? Assessment to beWhile interacting with various children of AIE centers MI found that achievement level was very good at 2 c( The rapport of the EV with the children? Observations durM I representative observed that the rapport of the EVs with the children was very good. The EVs were takin( Whether EGS/AIE centres are using the school textbooks or/and any other materials? If latter, pleasespecify the details of those learning materials? If textbooks, whether the children have received freetextbooks in all subjects taught to them? Whether there was any delay in supply of books (booksshould be supplied within a week of starting of the centre) and reasons for delay?To be ascertainedby MI.M I observed that at Prayas and Utpreran Kendra school text books were used. Similarly at all RBC school tbeginners. School text books were distributed freely.(h) Children with Special Needs (CWSN):(i)The number of CWSN children identified, district-wise,and the number of children enrolled during the currentfinancial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visited by MI.Till September 2008, total number of children identified as CWSN was 9620 out of which 7712 enrolled (80.2%in the current financial year.(ii)(a)(ii)(b)The number of children who have been provided withaids and appliances, district-wise, during the currentfinancial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visited by Mand verified with sample checks during field visits.The number of children who have been provided with aids and appliances is 6710 (69.75% of theenrolled CWSN) during the current financial year.Whether there are any difficulties in getting andutilizing the aids and appliances.In<strong>format</strong>ion to be obtained from SPO/DPO.No difficulties were reported in getting and utilizing the aids and appliances.(iii)The number of resource teachers identified in thedistricts? The list of NGOs associated with CWSN inthe district? The details of guidelines issued for theresource teachers/NGOs?In<strong>format</strong>ion to be obtained from SPO/DPO. List of NGOand copies of guidelines to be attached with the report oMI. Sample checks be done during field visits by MI toascertain the tasks being done by Resource Teachers/NGOfor CWSN.


(iv)(a)(iv)(b)Fifteen resource teachers are identified in the district. The teacher pupil ratio is 1:514.Whether the district has an IED coordinator? whetherhe has been oriented and whether he has attended anycapacity building programme at the State level?63In<strong>format</strong>ion to be obtained from DPO of districts visited byMI.The district has appointed an IED coordinator. ARP is looking after CWSN and he has also attendedcapacity building programme at SPO.Whether the State has prescribed any monitoring<strong>format</strong> and the frequency with which the in<strong>format</strong>ion isfurnished to SPO? Is there an IE Coordinator of SPO?How knowledgeable is he or she in this area? Howmany trainings and workshops has she/he attended?The State has furnished no monitoring <strong>format</strong>.In<strong>format</strong>ion to be obtained from DPO/District IED incharge/ Coordinator. Copy of the <strong>format</strong> to be obtainedand enclosed with a report of MI.(v)(vi)(vii)How many schools have been provided with ramps?In<strong>format</strong>ion to be obtained from DPO and to be verified inthe schools visited by MI with the assistance oVEC/Teachers.Schools have been provided with ramps as per details given below2006-07 – 555 schools2007-08 - 820 schools2008-09 - 798 schoolsMI found that out of 181 schools 79 (46.3%) have been provided with ramps.How many children have been provided home basedsupport during the current financial year?In<strong>format</strong>ion to be obtained from SPO/DPO and one or twosample checks be done by MI.16 children have been provided home based support during current financial year.How many parents have been given counseling duringthe current financial year?In<strong>format</strong>ion to be obtained from SPO/DPO and to beverified during field visit by MI, with help fromVECs/school teachers.Out of 181 sampled schools 30 schools (16.5%) have reported that parents of CWSN have been givencounseling during the current financial year.(viii)The number of CWSN children stated to be enrolledand actually present in the schools/EGS centres visitedby MI?In<strong>format</strong>ion to be verified on the spot with the assistance oVEC/Teachers.


The total enrolment of CWSN was 730 and the actual presence was 533. The presence percentage is73%. Class wise break up is given below:ClassesEnrolmentPresence64% ofof CWSNon theday ofvisitpresenceClass I 70 42 60Class74 43 58.1IIClass75 57 76..0IIIClass64 43 76.2IVClass52 41 78.8VClass41 39 95.1VIClass57 40 70.2VIIClass29 16 55.2VIIITotal 462 321 69.4(i) National Programme for Education of Girls at Elementary Level (NPEGEL):


(i)The number of clusters targeted district-wise,and the number of model cluster schoolsactually made functional during the currentfinancial year?65In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO. Spot verifications be donein sample of EBB by MI.137 schools were targeted in the district where programme was approved, and 137 schoolsthe programme was actually made functional during the current financial year.(ii)(iii)The target number of additional classrooms,drinking water, toilet and electrification etc.sanctioned in model clusters, during thecurrent financial year and the present status ofconstruction etc?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO of the district visited by MI.The State should provide in<strong>format</strong>ion item-wiseprogress such as completed, work in progress andworks not started. Sample spot verification be doneby MI with help of local VEC and women’s groups.The target number of additional classrooms was 27, drinking water 27, toilet 27 and notarget was fixed for electrification during the current financial year. The present status ofconstruction was verified from 27 sampled schools where NPEGEL programme wasfunctional. ACR was complete in 08 schools (29.6%), 13 (48%) have started constructionof ACR and 06 (22.2%) have not yet started. In case of drinking water 09 schools (33.3%)have completed, 14 (51.8%) have started work and 04 (14.8%) have not yet started.Regarding toilet 15 schools (55.6%) have completed, 01 (3.7%) have started and 11(40.7%) have not yet started till December 2009.Whether model clusters in the districts havebeen provided with gender sensitize teachinglearning materials, vocational training, bridgecourses, gender sensitization to teachers andadditional efforts to mobilize community andwomen’s groups in favour of girls education?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO. The actual implementation tobe verified in respect of MCS visited by MI inschools and local community.Out of 27 schools 21 (77.8%) schools have campaigned for gender sensitization, theyhave gender sensitizing TLM and 24 schools (88.9%) have started communitymobilization for girl’s education. Vocational/bridge courses have been introduced.(iv)(v)(vi)Whether funds have been released forNPEGEL programme in time and district-wisequantum of funds and date of release of funds?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO visited by MI.A fund of Rs 40 lakhs was released for NPEGEL programme in the district as per SPOrecord. Date has not been mentioned.c. Whether a district gender coordinatoris in position?District Gender Coordinator has been appointed.d. Whether a monitoring system to checkprogress in girls educationinterventions, has been developed inState SSA programme and with whatperiodicity is it reviewed?.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.DPO has developed monitoring system to check the progress of NPEGEL. Monitoring isdone every month.The number of ECCE centers operationalunder Innovation Head funds (Rs. 15 lakhs forgirls education) and/or NPEGEL, districtwise?In<strong>format</strong>ion to be obtained from the SPO to beupdated at DPO level. The actual implementation tobe verified in field visits by MI.


(vii)Out of 27 NPEGEL centers, ECCE center is operational at 02 centers under innovationhead funds. According to DPO 139 ECCE centers are operational under innovation headfunds.Whether the State has prescribed anymonitoring <strong>format</strong> for this activity and thefrequency with which the in<strong>format</strong>ion isfurnished to SPO?MI did not find a copy of monitoring <strong>format</strong> in the school.66In<strong>format</strong>ion to be obtained from SPO/ DPO. Copyof the <strong>format</strong> to be obtained and enclosed with areport of MI. Sample check by MI in the field visit.(j) Katurba Gandhi Balika Vidayalaya (KGBV):(i)(ii)Number of KGBV sanctioned district-wise andblock-wise and the number of KGBVoperational during the current financial year.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI. Sample check by MI in the field visit.15 KGBVs are sanctioned in the district, one each in blocks of Gaya: Amas, Gurva,Guraro, Dobhi, Bodh Gaya, Madanpur, Banke Bazar, Imamganj, Dumariya, Atri, Bathani,Barachhatti, Mohra, Fatehpur and Tonkuppa. Three were operational, for three KGBVsland is identified and 9 are under construction. Out of 9, two are at finishing stage.The number of KGBV in the State in respectof which land have been identified, districtwise.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.For 3 KGBVs land has been identified namely, Bathani, Mohra and Tonkuppa.(iii)(iv)(v)(vi)(vii)Whether the State has drawn up any detailedguidelines for running the KGBV schools.To be obtained from the SPO and verified fromDPO/KGBV visited by MI.MI visited KGBV Atri running under a rented building, KGBV Basarhi, Both Gaya,KGBV Magra, block Dumariya. MI found that a detaled guide line for the selection ofgirls, selection of teaching staff, warden and non teaching staff was provided by DPO.The number of KGBV in respect of which allformalities for construction have beencompleted.No detail has been provided by DPO.The number of posts sanctioned for the KGBV(teachers and other staff) in the district andthe present position of filling up of these posts.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.As per DPO 60 teachers and 99 non-teaching staff have been appointed in the currentsanctioned. Out of which 62 teaching staff and 45 non-teaching staff have been appointed.M I found during visit of 3 KGBVs that no. of sanctioned posts were 20 teachers, 6 nonteachingstaff and 2 wardens whereas actual appointment was for 2 wardens, 6 teachersand 4 non-teaching staff at each KGBV.The number of students admitted in theKGBVs started in the district.1251 students were admitted in KGBVs in all thirteen KGBVS.The details of facilities available such asfurniture, bedding, meals to be verified by MIin respect of KGBV visited.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.To be obtained on the spot in respect of KGBVvisited by MI.At KGBV furniture was adequate, living space was inadequate as 100 girls were adjustedin 3 rooms, bedding was adequate but due to cold two girls were sharing one bed, storagefor grain was adequate and cooking space was also adequate.(k) District In<strong>format</strong>ion System for Education (DISE):


(i)(ii)Whether EMIS set up in each district of theState/UT and whether requisite computers andcomputer operators have been put in position?67In<strong>format</strong>ion to be obtained from the SPO and to beupdated from DPO of the district visited by MI.EMIS setup is established in the district of Gaya. One computer operator is in position inthe DPO.What is the time schedule drawn up by theState/UT for DISE/EMIS for the current year?To be obtained from SPO and cross checked indistricts whether they have received suchinstructions and are adhering to it. If not, givereasons for delay/deviation. To be checked fromdistricts visited by MISPO has given a schedule to capture data on DCF by the end of every month/quarterly.(iii)Whether data capture <strong>format</strong> have beensupplied to all schools latest by August?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.Data capture <strong>format</strong> is supplied to each school latest by August but MI found that DCFwas not available in some sampled school even in the month of December 2008.(iv)(v)Whether any training has been imparted to theteachers for filling up data in the data capture<strong>format</strong>? If so when, duration where was thetraining held?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO.Whether CRC/BRC coordinators have beengiven task of verifying 5% of the datacollected? Have they been oriented/trained forthis? If so when? How are they discharging thisresponsibility? Has the SPO also engagedindependent/third party to verify the data? Ifso, please give details, including findings. ?In<strong>format</strong>ion to be obtained from SPO/DPO andcross checked during the Field visit by MI toBRCs/CRCs and schools.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training. SPO hasinvolved monitoring institution as a third party to verify the data.(vi)Whether the data collected and compiled bythe DPO was passed on to the State well in timei.e. by November?In<strong>format</strong>ion to be obtained from DPO and SPO.DPO states that it is passing TOTAL SCHOOL REPORT quarterly well in time.(vii)Is there an MIS in charge at State level? Is hefully conversant with needs of SSA in MIS?How many workshops/trainings has heattended in GOI/NIEPA?No in<strong>format</strong>ion is provided by SPOIn<strong>format</strong>ion to be obtained from SPO.(l) Research and Evaluation:(i)The number of Research to be undertakenduring the current financial year district-wiseand the actual number of research sanctioned.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.In the district of Gaya neither any research was sanctioned during previous year (2007– 08) nor was any research undertaken during current financial year (2008 – 09).


(ii)The number of studies sanctioned in theprevious calendar year and the number of themcompleted.No study was sanctioned in the previous calendar year.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.68(iii)Is there a Research/Evaluation in-charge atSPO level? What is the person’s role? What isthe system of coordination on research issuesboth SCERT/SIEMAT/DIETs etc? What is themechanism for sanction of research proposalsand projects? Is there a State Level Committeefor the purpose? Is there a prescribed contract<strong>format</strong> for commissioning of research?Coordination with DIET is limited only to conduct training.In<strong>format</strong>ion to be obtained from SPO.(m) Functioning of the VEC:(i)The total number of village/school level/management committees constituted, districtwise?In<strong>format</strong>ion to be obtained from the SPO andto be updated by the DPO.In the District of Gaya VSS formed in 3026 schools but at present only 1317 arefunctional. In 1477 schools Ad hoc committee/Tadarth Committee.(ii)(iii)(iv)A copy of the guidelines on delegation of powersto VEC/SMC and whether these guidelines isavailable with the VEC?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that copy guide lines for constitution and function of VSS was available in118 schools (65.2%) of total sampled schools (181).Guidelines given on adequate representation towomen in VEC/SMC? The actual number ofwomen associated in the VEC of the schoolvisited by MI?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that in 82 schools (45.3%) of total sampled schools (181) representation ofwomen was adequate. Out of 2328 members 841 (36.1%) were women and out ofthem 362 (15.5.%) belong to SC/ST.The frequency of meeting of VEC as per theguidelines and the actual dates of meeting of thecommittee during the six months preceding thevisit of MI? The total number of members ofVEC and how many are attending the meetingregularly? Whether women and SC/ST membersof these Bodies participate regularly in themeeting?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records, invillages/schools visited by MI.


Out of 130 schools where VSS is functional at present 45 have reported that meetingis regularly conducted on 17 th or 18 th of every month. 26 schools have conducted 5meetings in the last six months and 14 schools have 4 meetings and 9 have conductedthree meetings, 8 have conducted 2 meetings and 28 have only one meeting in the lastsix months. Representation of women/SC/ST was reported to be adequate.69(v)Whether members of the VEC have beenoriented and the percentage of the membersoriented? When these trainings were held? Whoconducted the trainings? What is the VECsperception of the trainings?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.In the previous year 616 members of VSS got orientation training of 3 days. Theirpercentage to the total members of sampled school stood as 20.35%. The training wasconducted both at BRC and CRC level. The members general perception about threedays orientation training was that it provided them opportunity to understand variousaspect of school functioning.(vi)(vii)(viii)The contribution made by VEC in improving theenvironment of the school, enrolment andattendance of teachers and students?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records by MI duringfield visits.VSS members of 152 schools have contributed in quality improvement of school, 147have contributed in the completion of civil work, 156 schools have takenresponsibility to maintain discipline in the school, 144 schools have participated inenrolment drive and reducing dropout and 152 schools have participated in preparingMDM and supervising its distribution,Whether VEC is maintaining proper record offunds received by them.In<strong>format</strong>ion to be obtained on scrutiny ofrecords of VEC and to be cross-checked withDPO.VSS members of 151 (83.4%) schools have maintained the proper records of fundsreceived by them.Is there any programme officer in-charge forCommunity mobilization/participation at SPOlevel? Is the person aware of his/her role? Whattypes of monitoring or capacity building is done?None of the VSS member has participated at SPO level.In<strong>format</strong>ion to be obtained at SPO level. See<strong>format</strong>s and record of SPO(n) Staffing at State and District Level:(i)The total number of staff sanctioned category wise in the Stateoffice under SSA and the number in position and action taken tofill up the vacancies? Are there specific Programme Coordinatorsfor Quality/Pedagogy/Training; Gender and Girls education; CivilWorks; Inclusive Education; EGS/AIE interventions; FinancialManagement; Research Evaluation; MIS; Planning; andCommunity Mobilization/ participation? In smaller states howmany functional areas have been given to each ProgrammeCoordinator? Are all Programme Coordinators oriented andknowledgeable about their tasks?In<strong>format</strong>ion to be obtained from SPO.


Out of 34 sanctioned posts in the district HQ of Gaya only 19 posts are filled up, 15 posts are lyingvacant. Similarly out of 117 posts sanctioned for block level only 72 are filled up and 45 remain vacantleading to acute shortage of working hands at both district and block level. As a result one person isassigned coordination for several components. For example AIE centers, KGB and NPEGEL are lookedafter by one person in the district.70(ii)The number of meetings of the General Body and EC held duringthe previous financial year?No in<strong>format</strong>ion availableIn<strong>format</strong>ion to be obtained from SPO andverified from their records.(iii)The total number of staff sanctioned category wise in the districtoffice and the number in position and action taken to fill up thevacancies?In<strong>format</strong>ion to be obtained from SPO andverified at DPO level in districts visited by MI.


Total post sanctioned is 31 and 16 posts are filled while 15 are vacant. Details can be seen from the tablegiven below:-Sl.PostSanctioned71InNo.numberposition1 DSC-cum-1 1DPC2 Ex.1 1Engineer3 ADPC 2 24 APO 3 25 A.2 1EngineerCivil6 Account1 0Officer7 A.C.P. 1 08 A.R.P. 5 49 Accountant 1 110 J.E. Civil 7 211 Data Entry1 1Operator12 Computer3 0StenoTypist13 Account1 1Assistant14 Assistant 1 0


(iv)The number of BRCs/CRCs sanctioned? Staffing position andaction taken to fill vacancies?72In<strong>format</strong>ion to be obtained from SPO/DPO andto be verified in respect of BRCs/CRCs visitedby MI.15 BRCs and 149 CRCs have been sanctioned. Each BRC has 5 staff consisting of 1 BRCC, 3 RPs, onecomputer operator or data entry assistant. Each CRC has 1 CRCC and 1 or 2 RP. Many a time one issolely responsible for all works done at CRC. No action taken to fill up vacancies.(v)Does SPO have clearly laid down rules/regulations for filling upposts of SSA?YesTo be verified at SPO through checking ofrecords.(o) Outreach of primary/upper Primary educational facilities to SC, ST, Minority groups and to girls as well,especially in special focus districts.At primary level enrolment of SC/ST and general category is satisfactory but it is very low forminority Muslims i.e. 3.8% for Boys and 3.6% for girls in correspondence with their childpopulation in the age group 6-11 years. Same is the case in upper primary where enrolment ofMuslim boys and girls are 3.4 and 4.2 percent respectively in the sampled schools of Gaya.(p) Additional items to check during school visit by MI:The number of days the school functioned during the last academic year?In<strong>format</strong>ion to be obtained from the(i)(ii)(iii)(iv)Out of 181 schools 41 have functioned for less than 200 days, 100 have functioned for less than 250300 days and one school reported to have function for more than 300 days.Whether the school has clean environment, good buildings, playgrounds, goodclassrooms with proper flooring, roof and windows? Whether the classroomshave proper lighting?In<strong>format</strong>ion to be recorded on the bOut of 181 schools the condition of building was good in 26 schools (14.36%), satisfactory in 113 s(23.2%). Condition of play ground was good in only 7 schools (3.86%), satisfactory in 74 schools (40.8there were no playground at all in 52 schools 9(28.72%). Condition of Classroom was good in 23 schoo(62.4%) and poor in 45 schools (24.86%). Condition of flooring was good in 19 schools (10.49%), sapoor in 45 schools (24.86%). Condition of roof was good in 19 schools (10.49%), satisfactory in 107 sc(30.38%). Condition of ventilation and light was good in 36 schools (19.88%), satisfactory in 130 sch(8.28%).Whether the classes have proper sitting arrangement for children, a blackboard, TLM materials?In<strong>format</strong>ion to be recorded on the bOut of 181 schools sitting arrangement was good in 16 school (8.83%), satisfactory in 137 schools (75.6Condition of Black Board was good in 29 schools (16.02%), satisfactory in 138 schools (76.24%) andwas found good in 16 schools (8.8%), satisfactory in 142 schools (78.45%), poor in 09 schools (4.9%)(7.7%).Whether health camp facility was made available to the children during theprevious six months?Only 3 schools (1.7%) have reported that heath camp facility was organized there.In<strong>format</strong>ion to be recorded on the b


Whether the school has adequate play material for the children? Is it used?73In<strong>format</strong>ion to be recorded on the b(v)The play material was good in 13 schools (7.2%), satisfactory in 137 schools (75.7%) and poor in 13 scwas kept in box and shown to the MI at the time of visit.If there is low attendance the reasons for the same?In<strong>format</strong>ion to be obtained from the(vii)(viii)The main reason for low attendance was stated as:-1. Paddy harvesting2. Severe cold season3. lack of adequate teachers4. involvement of teachers in non academic works5. lack of interest among students/their parentsSteps taken to promote attendance by the school and by the VEC/SMC/PTAetc?In<strong>format</strong>ion to be obtained from theThe main steps taken by the school and VSS members to promote attendance are as follows:-5. Prabhat pheri in the locality/village in which one or two teachers along with one or two VSconvince parents to send their ward in school. Enrolment derive is also associated with this prabh6. Parents are oriented about regularity of their ward in monthly PTA meeting.7. One teacher is deputed daily to move in the village and collect children and tell parents to prepa8. Mother – Teacher Association actively participate to bring students to the schoolWhat is the present process of assessing the achievement level of students?In<strong>format</strong>ion to be recorded on the b(ix)(x)Evaluation of students learning achievement is based on their written and oral performance. Among(65.2%) it is completely based on written examination, 46 schools (25.4%) have oral test only while 16written test. 1 school has reported that it conducted practical also.Whether continuous and comprehensive evaluation and grading system hasbeen introduced for students?In<strong>format</strong>ion to be recorded on the bContinuous and comprehensive evaluation is launched in each school of the district but it is mostlycognitive areas only 108 schools (59.7%) have reported for evaluation. In cognitive areas also testexamination. Only 4 (2.2%) schools have reported to conduct monthly tests. 151 schools (83.4%) hagrading system in their schools.(xi)The achievement level of children.Assessment to be undertaken by the


MI representative assessed the achievement level of children and that achievement level was low iscience. It was satisfactory in case of social studies and Hindi. Subject wise achievement of 112 schoolsSubjectVeryGoodSatisfaGood74Language 13(7.2%)Mathematics 11(6.1%)87(48.1%)76(42.0%)69(3881 (4EnvironmentalStudies13(7.2%)66(36.5%)87 (48English 5(2.8%)35(19.3%)11(65.7The rapport of the children with the teachers?Assessment on the basis of observat(xii)The rapport of children with the teacher was good. MI found that teachers are trying their best to solproblems of students.(xiii)Whether the school has under age or over age children if so, their number andpercentage?In<strong>format</strong>ion to be recorded on the bAmong 181 sample schools there were 5321 underage (44.7% to total enrolment 11907) and 2106 (17.7At upper primary stage from class VI to VIII, there were 1442 (36.7% to total enrolment 3927) underage(xiv)The number of children who have dropped out of the school during the previous sixmonths. Whether they are continuing their studies in any private schools?To be ascertained from teach


There were 24937 children enrolled in classes I –V out of which 409 (1.6%) have dropped out. Similarlyenrolled in classes VI – VIII out of which 164 (1.7%) have dropped out. Class wise dropout in sampled75ClassesNo. ofenrolledchildrenin 2007 –08DropoutI 6856 153II 5299 71III 4667 38IV 4130 22V 3985 125Total I24937 409– VVI 3740 20VII 3296 12VIII 2501 132Total9537 164VI –VIII(xv)The number of children who have been retained in the same class from theprevious academic year and their percentage grade wise?In<strong>format</strong>ion to be obtained on theteachers.


Retention in the same class at primary stage is low. It is 9.8% for classes I to V and 0.7% for classes Vbelow:-76ClassesNo. ofenrolledchildrenin 2007– 08No. ofRetainedCildrenI 6856 1686II 5299 356III 4667 187IV 4130 120V 3985 88Total I– V 24937 2437VI 3740 38VII 3296 13VIII 2501 13TotalVI –VIII 9537 64(q) Any other issues relevant to SSA implementationBoth at District level and Block level staff are over. The dual charge of DSE and DPC to thesame person also create obstacle in the functioning of DCPC. DPC is often busy to face theCourt case, RTI, Lok Adalat, DM’s programme and various meetings. The district is having 24blocks but there are only 14 BEOs so many are having additional charge of other block.Pay Scale of staff at DLO are not justified Many people working at higher position(appointed under <strong>Bihar</strong> Education Project) are getting lesser salary than those who are workingat lower position if deputed from other departments.


77MI may give a maximum 2 page note, on any other issues, relevant to SSA implementation,not covered above.On the basis of field visit the following conclusions can be drawn.1. MDM Scheme is not running smoothly in the district. Meals are not served since Octoberor November in majority of schools. ( I could find MDM was being cooked only in one school.The existing mechanism needs to be corrected.2. TLMs are by and large not visible in classroom. This fund is if not mis-utilized and so lostits purpose.3. Quality teaching is perhaps not the concern of authority.4. There is need to rationalize the posting of teachers. In some schools teacher pupil ratios arevery high.5. SSA should evolve some regular monitoring system. The resource teachers working atBRC are even not aware about their role and mostly involved in clerical/official work.6. Many of the VSS are not functional and there is need to organize the fresh elections andadhoc arrangement must be discontinued.7 More rationalized work distribution may be done at district level so that more frequentschool visits may be made mandatory.(r) List of enclosure to be attached along with the above report ( Please see the TOR 2008-2010 in which we have requested all the MIs to include some of the circulars , copies of theguidelines etc is to be included in the MI’s report)Please include all the Annexure 1 to annexure 1 to 86. Annexure 1 – for the function area of Opening of Schools (both Primary and Upper Primary)Whether any guidelines have been issued either by SPO and or DPO for the items to be provided for thenew school under this grant? Copy of the circular /orders to be obtained from SPO and DPO. A copy ofthe instructions be enclosed along with MI report.7. Annexure 2 – Text BooksWhen were the textbooks actually received and distributed in the district? Any instruction/circularsreceived from the SPO office in this respect? In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO to DPO in this respect be enclosed along withthe Monitoring Report.8. Annexure 3 – School Grant(i) Total number of schools district-wise in primary and upper primary to whom school grants areapproved for the current financial year? Have these funds released to the districts, if so when (theschool grants are to be received by the school within two months of opening)? Whether any guidelineshave been issued to the schools on how to utilize this grant? In<strong>format</strong>ion to be obtained from SPOoffice and to be updated from the DPO in districts visited by MI. A copy of the guidelines is to beenclosed with the Monitoring Report.


78(ii) Whether the DPO has released funds for school grants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? The number of schools to whom releases have been made? HasDPO circulated guidelines to the school level for utilization of the school grant? In<strong>format</strong>ion to beobtained from DPO in district visited by MI and to be verified in schools visited by MI. A copy of theguidelines is to be enclosed in the Monitoring Report.9. Annexure 4 – Teacher TrainingIn respect of the schools visited by MI, the number of teachers sanctioned for the schools, the number ofteachers in position, the number of teachers present in the school on the day of visit, the names of theteachers absent on the day of visit. Whether any teacher is a habitual absentee? In<strong>format</strong>ion to beobtained from the school and from the VEC. The list of the names of teachers absent and those who arehabitually absent must be given in the report.10. Annexure 5 – Teaching Learning Material (TLM) grantsThe date of release of TLM grant from DPO and the number of teachers covered? Whether anyInstructions have been issued in respect of utilization TLM grants by DPO/SPO? In<strong>format</strong>ion to beobtained from DPO and to be verified in schools visited by MI. A copy of the instructions be enclosedwith the report.11. Annexure 6 – EGS and AIE(i) Whether the EVs are given academic support by the BRC/CRC regularly. The frequency of suchacademic support be ascertained. Whether any instruction have been issued by DPO on this?In<strong>format</strong>ion to be obtained from DPO/BRC/CRC and to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed with the report.(ii) Is there any monitoring <strong>format</strong> available with DPO on which SPO takes in<strong>format</strong>ion regardingEGS/AIE centres operating in the district? The frequency with which the in<strong>format</strong>ion is furnished to theSPO? In<strong>format</strong>ion to be obtained from DPO and District Coordinator for EGS/AIE by MI in districtsvisited. Copy of the <strong>format</strong> to be obtained and enclosed with the report of the MI.7.Annexure 7 – Children with special needs (CWSN)(i)The number of resource teachers identified in the districts? The list of NGOs associated with CWSN inthe district? The details of guidelines issued for the resource teachers/NGOs? In<strong>format</strong>ion to be obtainedfrom SPO/DPO. List of NGOs and copies of guidelines to be attached with the report of MI. Samplechecks be done during field visits by MI to ascertain the tasks being done by Resource Teachers/NGOsfor CWSN.(ii) Whether the State has prescribed any monitoring <strong>format</strong> and the frequency with which thein<strong>format</strong>ion is furnished to SPO? Is there an IE Coordinator of SPO? How knowledgeable is he or she inthis area? How many trainings and workshops has she/he attended? In<strong>format</strong>ion to be obtained from


DPO/District IED in charge/ Coordinator. Copy of the <strong>format</strong> to be obtained and enclosed with a reportof MI.799. Annexure 8 – National programme for education of girls at Elementary level (NPGEL)(i) Whether a district gender coordinator is in position? Whether a monitoring system to check progressin girls education interventions, has been developed in State SSA programme and with what periodicityis it reviewed? To be ascertained from DPO with District Gender Coordinator. A copy of monitoring<strong>format</strong> be enclosed in Report. In<strong>format</strong>ion to be taken from SPO.9. Annexure9-. List of Schools/EGS/AIE/SMC/VEC visited in each district is to be attached in each districtreport for both SSA and MDM tasks(s) Mid-Day Meal Scheme:(i) Name of the Monitoring Institution <strong>Jamia</strong> <strong>Millia</strong> <strong>Islamia</strong>,New Delhi(ii) Period of the report 1-08-2008 to 31-01-2009(iii) Name of the DistrictGAYA(iv)Date of visit to the Districts/EGS/SchoolsFrom 19 January to 26January, 200920.REGULARITY IN SERVING MEAL:Whether the school is serving hot cooked meal daily? If there wasinterruption, what was the extent and reasons for the same?In<strong>format</strong>ion is to be given in this box only. Similarly for all the items.Students, Teachers & Parents


21.TRENDS:Extent of variation (As per school records vis-à-vis Actuals on theday of visit)No. Details Day previousto date of visitOn theday ofvisitvi. Enrollment 55806vii.viii.ix.No. of children attendingthe school on the day ofvisitNo. of children availingMDM as per MDMRegisterNo. of children actuallyavailing MDM on the dayof visit35564105141051480School level registers, MDMRegisters Head Teachers, Schoolslevel MDM functionaries /Observation of the monitoringteam.22.REGULARITY IN DELIVERING FOOD GRAINS TO SCHOOLLEVEL:(iv) Is school receiving food grain regularly? If there is delay indelivering food grains, what is the extent of delay and reasonsfor the same?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.Only 15% of schools have reported to receive food grains regularly. Extent of delay in normaldays is up to one month.(v) Is buffer stock of one-month’s requirement is maintained?In more than 50% of schools buffer stock was not available.School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries(vi) Is the food grains delivered at the school?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionariesYes, the food grains delivered at the schoolREGULARITY IN DELIVERING COOKING COST TO SCHOOLLEVEL:(iv) Is school receiving cooking cost in advance regularly? If thereis delay in delivering cooking cost what is the extent of delayand reasons for it?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.23.Yes, many schools have reported delay in receiving cooking cost. The extent of delay from 15days to one month.(v) In case of delay, how schools manage to ensure that there is nodisruption in the feeding programme?In case of delay HM manages from other funds,School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.(vi) Is cooking cost paid by Cash or through banking channel? School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.


In 80 schools cooking cost is paid in cash from their poshak school. All others are paid byCheque.8124.SOCIAL EQUITY:Did you observe any gender or caste or community discrimination incooking or serving or seating arrangements?ObservationsMI did not observe any gender or caste or community discrimination in cooking or serving orseating arrangements. Though in 6 schools students reflected upon caste discrimination,gender discrimination in 6 schools and disability discrimination in another 3 schools.25.VARIETY OF MENU:(iv) Has the school displayed its weekly menu, and is itable to adhere to the menu displayed?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.Yes, 83.6% of schools have displayed weekly menu on the wall of school itself26.(v) Is there variety in the food served or is the same food serveddaily?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.93.2% of the students and 92.2% of parents say that khichri is the only menu but 3.2% ofstudents and 8.6% of parents have stated the variety in the food is there. Same menu is notserved daily.(vi)Dose the daily menu include rice / wheat preparation,dal and vegetables?Yes, Rice, Dal and aalu subzi is common in MDM MenuObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.QUALITY & QUANTITY OF MEAL:Feedback from children onc) Quality of meal:Observations of Investigationduring MDM service92.8% students have shown their satisfaction in quality ofmeal.27.d) Quantity of meal: Observations of Investigationduring MDM service91.2% students have shown their satisfaction quantity ofmeal is sufficient for them.c) {If children were not happy Please give reasons andsuggestions to improve.}Observations of Investigationduring MDM service


92.8% children are satisfied but 7.2% are not satisfied.82SUPPLEMENTARY:(iv) Whether children are given micronutrients (Iron, folic acid,vitamin – A dosage) and de-worming medicine periodically?Teachers, Students, School Record28.30 (16.6%) schools have reported that students are givendoses of vitamins and de-worming medicines.(v) Who administers these medicines and at what frequency?Teachers, Students, School RecordMostly class teachers distribute these medicines.(vi) Is there school Health Card maintained for each child?Teachers, Students, School RecordOnly 3 (1.7%) schools have maintained school health card.STATUS OF COOKS:(ii) Who cooks and serves the meal? (Cook/helper appointed bythe Department or Self Help Group, or NGO or Contractor)Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.In 155 (85.6%) schools meal is cooked and served by cook, in 12 schools (6.6%) it is cookedand served by VSS and in 14 schools (7.7%) any other agency is cooking and serving themeal.( ii ) Is the number of cooks and helpers adequate to meet therequirement of the school?YesObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.29.( iii )What is remuneration paid to cooks/helpers? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.The remuneration of cook varies from Rs. 1000/- per month to Rs. 2500/- per month. Out of100 schools 35 (35%) have paid Rs. 1000/- per month, 20 (20%) paid Rs. 1500/-pm, 33schools (33%) paid Rs. 2000/- pm and 12 school (12%) have paid Rs. 2500/-pm.( iv).Are the remuneration paid to cooks/helpers regularly? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.82.9% cooks have stated they have been receiving their payment regularly.( v) Social Composition of cooks /helpers? (SC/ST/OBC/Minority) Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.


In 101 schools (55.8%) cooks belong to SC/ST category, and in 148 schools (81.8%) cooksbelong to woman category.83INFRASTRUCTURE:Is a pucca kitchen shed-cum-store:School records, discussion withhead teacher, teacher, VEC, GramPanchayat members.30.(f) Constructed and in use(g) Constructed but not in use under(h) Under construction(i) Sanctioned, but construction not started(j) Not sanctionedAny other (specify)In<strong>format</strong>ion is to be given for point (a) , (b), (c) , (d) and ( e))(e) Pucca shed is constructed and used in 52 schools (28.7%)(f) Nil(g) In 17 (9.4%) schools pucca shed is under construction(h) In 112 (61.9%)schools open space is used for kitchen31.32.In case the pucca kitchen shed is not available, where is the foodbeing cooked and where are the foodgrains/other ingredients beingstored.Discussion with head teacher,teacher, VEC, Gram Panchayatmembers, ObservationIn open space under katcha shed. In 50 schools class rooms are used for storing food grain. Inone school a room of CRC building is used as a store. 3 schools are storing the food grainskitchen sheds. In 2 schools Panchayat Building is being used a store. In 77 schools officerooms are utilized store room. 2 schools store food grains in VSS Home.Whether potable water is available for cooking and drinkingpurpose?Yes, 95.5% schools have hand pumps water.-do-33.34.35.Whether utensils used for cooking food are adequate? Teachers/Organizer of MDMProgrammeIn 139 schools (76.8%) utensils are adequate.What is the kind of fuel used? (Gas based/firewood etc.)ObservationIn 151 schools (83.4%) wood is used as fuel, in 13 school (7.2%) coal is used and in 3 schools(1.7%) gas is usedSAFETY & HYGIENE:ii. General Impression of the environment, Safety and hygiene:ObservationSafety - : 15 schools (8.3%) have very good environment, 76 schools ( 42%) have goodenvironment and in 59 (32.3%) school have fair environment while 31 (17.1%) have poorenvironment.Hygiene - : the hygienic condition was very good in 11 (6.1%) schools, good in 95 schools(52.5%), fair in 65 schools (35.9%) and poor in 10 (5.5%) schools.Cleanliness - : Cleanliness condition was very good in 17 (9.4%) 8 schools, good in 91schools (50.3%), fair in 62 schools (34.3%) and poor in 11 (6.1%) schools.


ii. Are children encouraged to wash hands before and after eating?observation84Yes, children are encouraged to wash their hands before and after eating in 169 schools(93.4%)iii. Do the children partake meals in an orderly manner?observationYes, in 169 schools (93.4%) it was observed that children take meals in orderly manner.iv. Conservation of water?ObservationIn 168 schools (92.8%) it was observed that children wereconserving water.x. Is the cooking process and storage of fuel safe, not posing anyfire hazard?observationIn 92% of school cooking process was safe not causing any fire hazard.36.COMMUNITY PARTICIPATION:Extent of participation byParents/VECs/Panchayats/Urban bodies in daily supervision,monitoring, participationDiscussion with head teacher,teacher, VEC, Gram PanchayatmembersIn 68 schools parents and VSS members always participate in supervising and monitoring ofMDM, in 79 schools, they participate some time.37.38.INSPECTION & SUPERVISIONHas the mid day meal programme been inspected by anystate/district/block level officers/officials?School records, discussion withhead teacher, teachers, VEC,Gram Panchayat membersYes, besides in 145 (80.1%) schools MDM is supervised daily by VSS members/block levelofficers.IMPACTHas the mid day meal improved the enrollment, attendance ofchildren in school, general well being (nutritional status) ofchildren? Is there any other incidental benefits due to servingcooked meal in schools.School records, discussion withhead teacher, teachers, students,VEC, Gram Panchayat members.Yes, though MDM is running in few schools, it is seemed that presence percentage is high inthese schools.


853. District Level Half Yearly Monitoring Report(The Ministry/TSG needs district wise in<strong>format</strong>ion/observation as per the TOR 2008-2010using this <strong>format</strong>, for each district separately, for the districts monitored by the MonitoringInstitution both for SSA and MDM tasks)3.1 Name of the District JAHANABAD3.2 Date of visit to the District/EGS/Schools 13 – 12 – 2008 to 22 – 12 – 20083.3 Tasks The Monitoring Institutes will obtain in<strong>format</strong>ion onthe following areas and include them in their report.(a) Opening of Schools (both primary and upper primary):(xvii)What is the number of schools sanctioned in thecurrent financial year in the state (including spill over)district wise and how many of them have been openeddistrict wise?In<strong>format</strong>ion is to be obtained from the StateProject office of SSA and to be updated by DPOin respect of the districts visited by MI.Out of 140 sanctioned schools (80 primaries and 60 upper primaries), 35 Primary and 13 UpperPrimary Schools have been opened. Besides, as per DPO report 270 schools Primary Schoolssanctioned. Out of which 224 have been opened this year including spillover.(xviiiHas the land for construction of the school beenidentified?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.For this year sanction, land has been identified for all 270 primary schools and work is inprogress in 252 (93%) schools including spill over.(xix)(xx)(xxi)Whether VEC/SMC etc. have received any funds forconstruction of the schoolIn<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School TeacherThe VSS members of 60% of schools in Jahanabad have received funds for the construction ofschools released by DPO.Has the construction started and what is the stage ofconstruction (foundation, lintel and roofing etc.)?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.Out of 252 schools where construction work is going on 98 (38.88%) are at foundation level, 48(19.0%) are at lintel level, 99 (39.8%) are at roofing stage and construction of 17 (6.7%)schools is completed till September 30,2008.Number of Teachers sanctioned for the new schools(including spillover) to be opened in the currentfinancial year? Has sanctions been issued for these ornot? District-wise in<strong>format</strong>ion of the number of postssanctioned and appointments made?In<strong>format</strong>ion to be obtained from SPO.340 teaching posts have been sanctioned but no appointment is made till September 2008.


(xxii)(xxiii(xxiv)Have Teachers been put in position in new schools inDistrict visited?As per DPO records, 540 fresh teachers appointed for the new schools.In the schools visited by MI whether one-time grants ofRs. 10,000/- for Teaching and Learning equipments atprimary level and Rs. 50,000 per school at upperprimary level have been received by VEC/SMC? If yes,what items have been purchased for schools?86Updated in<strong>format</strong>ion to be obtained from DPO.Sample check to be carried out on the spot inrespect of new schools visited by MI.To be verified on the spot from the Bankpassbook of VEC/SMC etc. and expenditurestatement maintained by the school.Among the sampled schools in Jahanabad 35% of Primary schools received one grant of10,000/- for TLE at primary level but no school has reported to receive Rs. 50,000/- at upperprimary level. From this grant following items were purchased:-Chairs, tables, repairing of old school building, purchasing dress for girls, hiring chairs forannual function, republic day celebration, independent day celebration, Books for library, BlackBoard, repairing/maintaining Boundary Wall, Almirah, Bell Dari, Boxes, and organizingtours/excursion for students etc.Whether any guidelines have been issued either bySPO and or DPO for the items to be provided for thenew school under this grant?Copy of circular/orders to be obtained from SPOand DPO. A copy of the instructions be enclosedalong with MI report.10.0% primary schools have reported that they have guideline with them circulated by DPO andthey have followed the guideline strictly.(b) Civil Works:(xxvii)What are the targets (including spillover) forconstruction of school buildings, additionalclassrooms, drinking water, toilets, BRCs/CRCs andother items like rain water harvesting etc. for thecurrent financial year and what is the progress tillthe previous quarter?In<strong>format</strong>ion is to be obtained from SPO alongwith district-wise break-up. SPO to furnish itemwiseprogress: completed works, works inprogress and works not started. To be updatedat the DPO for districts being visited by MI.The target was to construct 270 school building and 81 ACRs (including spillover). Theconstruction work is in progress in all 270 school buildings. Out of which 17 schoolbuildings have been completed and in 253 construction is going on at different stages.(xxviiiSample check by MI, of civil works in a district, sothat each category of civil works is covered in thesamples to verify actual status by visiting theconstruction site and variance if any, betweenreporting and actual may be indicated.To be checked on the spot with assistance ofVEC/SMC and School Teachers.MI representative found that out of 20 new school building including spill over targeted forconstruction, construction of 2 (10.0%) school buildings were complete till December, 2008.no target fixed for ACR, toilet, drinking water, BRC or CRC. The status of construction indifferent components of sample schools are given below:Constructionofsanctioned complete Work in progress Yet to startFoundation LintelRoofingBuilding 52 38 (73%) 1 3 6 4 (8%)ACR 56 47 (84%) 0 2 4 3 (5.3%)Toilet 62 51(82%) 0 1 1 9 (14.5%)BRC 5 2 (40%) 0 0 0 3 (60%)CRC 12 8 (66.7%) 0 0 0 4 (33.3%)


(xxix)(xxx)(xxxi)(xxxii)(xxxiiiWhether SMC/VEC has been trained by technicalpersons for execution of civil work?87To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).56.7% of the sampled school in Jahanabad reported that the VSS members have beentrained by technical persons for execution of civil work.Whether community manual for civil works has beenprepared and is available with VEC/SMC?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).52.2% of schools have reported that they have prepared community manual for civil worksand it is available with VSS members.In the school buildings being constructed (newschools as well as building less schools), whether aramp is being constructed?In 42 (46.7%) of the sampled schools ramp has bee constructed.Is VEC/SMC keeping a separate account of fundsand materials for construction?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).By physical verification by the MI in respect ofconstruction sites visited (sample as in (ii)above).M I has found that in 33 schools (36.7%) separate account of funds and material forconstruction is maintained while in 71 schools (63.4%) separate account of funds forconstruction is not maintained.Who is designated for Technical Supervision for civilworks? What level (Block/District/Sub-District)?To be obtained from the SPO/DPO and thenverified on the field with VEC/SMC and SchoolTeachers (sample as in (ii) above).In 13 schools (14.4%) Assistant Engineer is the technical supervisor who is working atdistrict level while in 67 school (74.4%) Junior Engineer is designated for technicalsupervision of civil work who are working at block level.(xxxiv(xxxv)(xxxviThe number of times the technical person visited theconstruction site and guided the constructionprocess? Did he visit at the foundation stage, linteland roof stage?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).Visit at foundation level: it was only once in 24 schools (26.7%), twice in 22 schools(24.4%), thrice in 6 schools, five times in 4 schools and 6 times in 3 schools.Visit at lintel level was only once in 7 schools, twice in 26 (28.9%) schools, thrice in 13schools, and 4 times in 12 schools (13.3%).Visit at roofing stage was only once in 8 schools (8.9%), twice in 15 schools (16.7%), thricein 11 schools (12.2%), 4 times in 13 schools (14.4%) and 5 times in 6 schools.Visit at completion stage was only once in 10 schools (11.1%), twice in12 schools (13.3%),thrice in 3 schools, 4 t5imes in 5 schools and 6 times in seven schools (7.8%).If there any convergence with Swajaldhara and TotalSanitation Campaign (TSC) taking place in respectof drinking water facilities provided in the schoolsvisited by MI? The quantum of funds utilised fromSwajaldhara and TSC and SSA in the sites visited?Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).Only 5 schools (5.6%) there is a convergence of Svajaldhara and Total Sanitation Campaign(TSC).Whether construction of drinking water facilities inschools is being carried out by a specialized Agencyor VEC/SMC?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).In 59 school (65.6%) VSS is the water facilities constructing agency, in 31 schools (34.4%)any other agency is constructing water facilities.


(xxxviiIs there any convergence with Total SanitationCampaign (TSC) taking place in respect of toiletfacilities in the schools? The quantum of fundsavailable from TSC and SSA in the sites visited?88Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).Only 5 schools (5.6%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.What is MI’s impression of quality construction in(xxxviiisites visited by MI?(xxxixIs there a civil works in charge at SPO level? Is it anengineering person or other? What <strong>format</strong> &frequency does he maintain for reviewing progress ofdistricts? What steps has been taken by SPO toensure quality in civil works? Is there a third partyevaluation? If so, please give details?To be assessed on the spot. (sample as in (ii)above).Status to be obtained from SPO and to beverified from schools visited by MI.Though it is reported by SPO that civil work incharge at SPO level has prepared the <strong>format</strong>for reviewing progress in the district but MI could not find such <strong>format</strong> in any school otherthan head master statement about the progress and utilization of fund.(c) Textbooks:(ix)(x)(xi)Total number of children (district-wise) towhom free textbooks are distributed in theState with a particular reference toSC/ST/Girls? Which category of children arereceiving free textbooks from SSA funds andState Government funds?In<strong>format</strong>ion to be obtained from SPO and to be updatedfrom DPO in respect of Districts visited by MI.No data was provided by SPO about category wise distribution of textbooks. DPO hasfurnished the only detail that 1720256 textbooks distributed in the current session. Out of which35829 books distributed to SC/ST children and 136227 books distributed to girls.When were the textbooks actually receivedand distributed in the district? Anyinstruction/circulars received from the SPOoffice in this respect?In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO toDPO in this respect be enclosed along with the MonitoringReport.Textbooks received from SPO on 4 January 2008 to 9 th July 2008 and it was started distributionin schools from 13 th June 2008 to 8 th August 2008. Among sampled schools 68 (75.6%)sample)received the first lot in July-September and 17 schools (18.9%) received it in April-June 2008.The books were distributed to schools 80% in the month of July-September and 8.9% receivedand distributed in the third quarter October – December.Is there any delay in distribution of thetextbooks (textbooks are to be distributedwithin one month of opening of the schools)?If there was delay, the reasons for the delay.Indicate the date of distribution and date ofopening of schools in the district visited.To be verified in the schools/EGS/AIE centres visited byMI. Reasons for delay be verified at DPO and SPO by MI.77 schools (85.6%) have reported that books received and distributed in time whereas 13(14.4%) have reported delay in the distribution of books. Several reasons for delay were stated.For example insufficient number of books (1.1%), shortage of subject books (Math, Science,SST, English and Urdu 1.1%), Urdu medium books were not available (2.2%). The date ofopening of schools was 1 st April 2008.


(xii)Whether free textbooks have been distributedfor all subjects and for all classes and to alleligible children?89To be verified in the schools/EGS/AIE centres visited byMI. Reasons for non supply of textbooks, if any, for allsubjects and all classes be verified at DPO and SPO by MI.77 schools (85.6%) out of 90 have reported that free textbooks were distributed for all subjectsand for all classes and to all eligible children. Only 13 schools were not able to distribute due toshortage of books. Urdu medium schools lack behind as books in Urdu medium were notavailable.(d) School grants:(xi)(xii)Total number of schools district-wise in primaryand upper primary to whom school grants areapproved for the current financial year? Have thesefunds released to the districts, if so when (the schoolgrants are to be received by the school within twomonths of opening)? Whether any guidelines havebeen issued to the schools on how to utilize thisgrant?In<strong>format</strong>ion to be obtained from SPO office and tobe updated from the DPO in districts visited by MI.A copy of the guidelines is to be enclosed with theMonitoring Report.SPO has approved school grants for 1430 primary and 450 upper primary schools in the districtof Jahanabad. It was released to 695 primary schools and 352 to upper primary schools. DPOhas stated that school grant was released to 980 primary schools and 450 upper primaryschools. Each school has been given a sum Rs. 2000 to the school VSS. MI found that 45primary and 26 upper primary schools have received in the last quarter October – December.Thus it was not received within two months of opening as DPO has circulated guidelines to theschools.Whether the DPO has released funds for schoolgrants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? Thenumber of schools to whom releases have beenmade? Has DPO circulated guidelines to the schoollevel for utilization of the school grant?In<strong>format</strong>ion to be obtained from DPO in districtvisited by MI and to be verified in schools visited byMI. A copy of the guidelines is to be enclosed in theMonitoring Report.Yes. But no detail is provided by DPO. MI found that out of 60 primary schools and 30 upperprimary schools, 16 (26.7%) primary schools and 9 (30%) have received this amount in theperiod ranging from April to December. DPO has circulated guidelines but 76.6% schools didnot have it.Has the DPO made centralized purchases forschools out of the school grant? If so, for whatpurpose and what is the amount utilized?(xiiiNo centralized purchase was made by DPO.(xiv(xv)The actual date of receiving school grants byschool/VEC and the utilization of the grants.Whether there was any delay in receipt of grants?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.Out of 60 primary and 30 upper primary, 30 primary schools (50%) and 18 upper primaryschools (60%) have received in the Second quarter (July – September) of the session, 05primary (8.3%) and 05 (16.7%) upper primary received in IIIrd quarter (October – December).Utilization details (percentage of utilization anditems) for the last year’s school grants received bythe school/VEC.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.In the district of Jahanabad M I found that 60 primary schools and 30 upper primary schoolshave record of their utilization of school grant. Among the primary schools, 36 schools haveutilized 100% and 24 primary schools have not utilized school grant. Among the upper primaryschools, 21 have utilized 100% and 9 schools have not utilized the grant.


(e) Teachers and Teachers Training:90(xxv)(xxvi)(xxvii)Number of additional Teachers sanctioned districtwiseunder SSA in primary and upper primaryschools and the number of Teachers in positiontherein?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.As per SPO and DPO records no additional teachers sanctioned and appointed in thedistrict.What is the mode of recruitment of the teachers andthe level/authority (DPO/VEC etc), which recruitsthe teachers? What is the procedure followed in therecruitment of teachers?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Out of 90 sampled schools in the district 22 (24.4%) schools stated that DPO is therecruiting authority, 22 (24.4%) schools have indicated that VSS is the recruiting authoritywhile 42 schools have reported any other agency for recruitment.Nature of appointment of teachers i.e. whether it isa regular appointment or contract basis?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Parkhand shikshak are recruited on regular basis while panchayat teachers are on contractbasis. No data is supplied about their numbers from the SPO/DPO.(xxviii)(xxix)(xxx)If VEC/Panchayat etc. is empowered to makedecentralized recruitment of teachers whether suchrecruitment procedure have been laid down? Whatis the level of satisfaction amongst local communityof such recruitment?To be ascertained from DPO and VEC.Out of 90 schools, 71 (78.9%) schools HM have reported that VSS/Panchayat is empoweredto make decentralized recruitment while 21.1% HM of schools do not agree. No preciseprocedure of recruitment is laid down. In some blocks written tests were conducted while inothers interview was the basis of selection. 87% HMs of sampled schools are satisfied withexisting recruitment policy whereas out of out of 270 VSS members only 219 (81.11%)have shown satisfaction. 18.89% of VSS members are not satisfied with the system ofpresent recruitment.In respect of the schools visited by MI, the numberof teachers sanctioned for the schools, the numberof teachers in position, the number of teacherspresent in the school on the day of visit, the namesof the teachers absent on the day of visit. Whetherany teacher is a habitual absentee?In<strong>format</strong>ion to be obtained from the school andfrom the VEC. The list of the names of teachersabsent and those who are habitually absent mustbe given in the report.Among 90 sampled school, number of sanctioned post was 538, out of which 496 (92.1%)teachers were in position and 436 (87.9%) were present on the day of visit. The names ofthe teachers absent on the day of visit are given in annexure ( ). Among the absentees mostwere either deputed in electoral duty or in preparing BPL lists.How was the rapport between children and theteachers in the schools visited?To be ascertained from the VEC and observedduring the visit by MI.In all the sample schools there was a good rapport between children and the teacher.


(xxxi)(xxxii)The target number of teachers district-wise to begiven in service training and the actual number ofteachers given such training in State/districtvisited? Is there a training calendar for teacherstraining? What was the venue; the content andmodule for training, who prepared it? Who werethe trainers? Who trained them? What was thesupervision/monitoring system to check quality ofthese trainings? Is there a regular system of gettingfeedback from teachers?91To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target of in-service training for 2008 – 09 was 10847 teachers and actually trained were182 as per SPO record. DPO has taken a target of 5495 teachers out of which 342 have beentrained. Training calendar was available in the blocks of Jahanabad, Kako, Hulasganj, RatniFaridpur, Madanganj and Bansi at BRC. For 30/51 days training venue was BRC and 10days training under Ujala module was mostly carried at CRC. Training module is preparedby DPO. RP at BRC and CRC were the main trainers. Quality of training is checked byBRCC and occasionally by DPC. MI representative was told that RP of both BRC and CRCvisit schools to get feedback from the recently trained teachers.The target number of newly recruited teachersdistrict-wise, to be given orientation training of 30days and the actual number of teachers given suchtraining, and venue of the training, for how manydays and who were the Master Trainers? What wasthe monitoring done for ensuring quality of thetraining?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.529 teachers were targeted for orientation training of 30 days among the newly recruitedteachers but none was actual trained as per SPO record. DPO has taken a target of 543teachers and as per DPO record 83 have been trained. Training calendar was available in theblocks of Jahanabad, Kako, Hulasganj, Ratni Faridpur, Madanganj and Bansi at BRC. For30/51 days training venue was BRC and 10 days training under Ujala module was mostlycarried at CRC. Training module is prepared by DPO. RP at BRC and CRC were the maintrainers. Quality of training is checked by BRCC and occasionally by DPC. Amongsampled schools 341 Panchayat teachers have received orientation training of 51 days.(xxxiii)(xxxiv)The target number of teachers district-wise to begiven refresher training of 60 days and the actualnumber of teachers given such training. What wasthe mode of training (institutional or distance);venue of training? Module and content of trainingand who prepared it? Who were the trainers? Whatsupervision/monitoring was done for the training?How many untrained teachers are still left to becovered in State (district visited? What is SPO’splanning for it?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target number of teachers to receive Refresher training of 60 days was 1350 out ofwhich 1289 teacher were actually trained as per data supplied by DPO. Among the sampledschools out of 73 regular teachers 22 were given 30 days refresher training and 4 weregiven 51 days refresher training. The mode of training was residential organized at BRCwhere most of the RPs were trainer. Quality of training is checked by BRCC andoccasionally by DPC.The satisfaction level of training? Whether thereare any areas, which the teacher would like to gettrained?To be ascertained from the teachers on the spotin respect of schools visited by MI.


Although 84.4% of the teachers have expressed their satisfaction with present trainingsystem. Some of them have suggested the following:-• Subject teacher for Class V-VIII required• Urdu Trainers Required• Computer training given to all teachers• Training Manual/Module should be given to all teacher participantsThe academic support given by BRC/CRC to theteachers, the frequency of such support:c. Please specify the role of BRC/CRC’s in teachertraining (in service/induction training for newrecruits/training of untrained teachers)? Whattasks are they responsible for? To what extenthave they discharged that role? Is there acalendar for trainings and follow upprogrammes, available at BRC/CRC level and towhat extent is this being followed? What are thespecific topics on which BRC/CRC level followup has been done in whatmode(workshop/meetings/school visit – withteachers) and degree of effectiveness (asperceived by teachers and BRCC/CRCC)?92To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC is the venue of training in most of the cases. For 30/51 days training venue was BRCand 10 days training under Ujala module was mostly carried at CRC. The module preparedby IGNOU was also followed at some training centres. BRC also prepares calendar oftraining for entire CRCs and Schools within the entire blocks. They provide academicsupport as well as administrative support to schools.b.What is the expected number of school visits to bemade by BRC/CRC in State and in the districtsvisited? Is it being followed?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.(xxxv)BRCC and CRCC are expected to visit at least 10 schools in a month.c.What are the BRCC’s and CRCC’s doing duringthese visits? Check their reports? How much of itrelates to pedagogic improvement issues and howmuch on “administrative” matters? Are theyconducting model lessons in classrooms themselves,are they helping teachers to teach certain difficulttopics better? Do they conduct random tests forchildren’s learning? Any other aspect or innovativesteps taken by BRCC’s /CRCC’s to improve teacherperformance and children’s learning?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC provide administrative, academic and pedagogic support to schools. NoBRCC has reported to conduct any model lesson. 4 BRCC have reported that they haveaddressed morning assembly in the school. Only 2 CRCC have reported that they havedelivered model lesson in classroom on difficult topics in the presence of class teachers.d.Is the DIET interacting, with BRC/CRCs andwhat is their role in capacity building; academicsupervision and guidance; action research andmonitoring of BRC/CRCs?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.DIET is functional in the District but its role is only to provide training.e.Are the BRC/CRCs extending their academicsupport to EGS/AIE centres/courses in their area?If so how and in what manner? If not, why?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.


(xxxvi)BRC/CRC usually extends their academic support to AIE centers. BRC provides TLM tothese centers. They also help in mainstreaming the children.Does the SPO have a Quality Coordinator? What istheir role? Do they have a system and <strong>format</strong> toreview district wise programmes? What is thefrequency? What is the arrangement forcoordination with SCERT and DIETs?To be ascertained from SPO.There is no post of quality coordinator in the district. MI did not find any <strong>format</strong> of review.DPC is coordinating with SCERT. A quarterly meeting district coordinators are held at SPOin which every aspect of SSA is reviewed.93(f) Teaching Learning Material (TLM) grants:(((The total number of teachers eligible to receive TLMgrants, district-wise and the details of grants released tothe districts?In<strong>format</strong>ion to be obtained from SPO and updated byDPO in respect of the districts to be visited by MI.Total no. of eligible teachers for TLM grant was identified as 6702 out of which TLM grant wasreleased to all teachers (100%) in the district. DPO has not provided data.The date of release of TLM grant from DPO and thenumber of teachers covered? Whether any Instructionshave been issued in respect of utilization TLM grants byDPO/SPO?In<strong>format</strong>ion to be obtained from DPO and to beverified in schools visited by MI. A copy of theinstructions be enclosed with the report.Out of 90 sample schools, teachers of 90 schools have reported to receive TLM grant in the currentfinancial year 2008 - 09. Guidelines for the utilization of TLM grant is circulated by DPO but MI couldnot find any copy in the visited school.The date of receipt of TLM grant by the teacher anddetails of its utilization? Whether the TLM materials aredisplayed in the classrooms or kept separately? Nature ofTLM’s and whether children using them as well or not?Are there any good examples? If so the name of teachersand nature of use of his/her TLM be described inenclosures? Have the teachers received any training onTLM development and use? If so, when? Duration?Venue? Who were the trainers? Was there cross sharingand demonstration of good practices amongst teachersdone?in<strong>format</strong>ion to be verified on the spot in respect ofschools visited by MI.


Among 90 schools, 62 have received in first quarter (April – June), 28 in the second quarter (July –September). Out 90 schools MI representative found TLM displayed in the class rooms of 60 schools(66.7%) while TLM was actually used during teaching in the classrooms of 15 schools (16.7%). MostTLM belong to chart, maps and globe purchased from the market. No improvised model was seen anywhere. 94 teachers have received training for TLM, 54 have a training for 3 days another 15 havetraining for 5 days and rest have training of TLM within 30/51 days orientation training. Most of thesetrainings were organized at BRC and DPO level. Following were the trainers at different BRCs.JAHANABAD Makhdumpur G.G.N.S Tehta Chart, MedalJAHANABAD Kaler P.S.Kathraeen Glob, Map, etcJAHANABAD Kaler P.S.Gopalpur (2) Globe, Board, map, etcJAHANABAD Kurtha G.P.S.Chulhan Bigha Map, Glob, chart etc.JAHANABAD Kurtha P.S. Kamriya Map, Calender, Chart board etc.JAHANABAD Ghosi P.S.Mehdipur Globe,Chartpaper,Chak etc.JAHANABAD Ghosi P.S.Atiyawan Glob, chartpaper, etc.JAHANABAD Ghosi P.S. Bairam Sarai Globe, chart paper, board etcJAHANABAD Ghosi Sanskrit. P.S. Ghosi Glob, chart paper,etc.JAHANABAD Ghosi P.S.Wajitpur Globe, Chalk, Duster, Wordart, etc.JAHANABAD Ghosi P.S.Golakpur Globe, Chart Paper,Chair, etcJAHANABAD Ghosi P.S.Vishnupur Map,Chart Paper, globe etc.JAHANABAD Ghosi U.M.S.Shahpur Globe, map, Chart paper etc.JAHANABAD Ghosi G.M.S.Dehooni Globe, Chart paper, map, etc.JAHANABAD Ghosi M.S. Ahiyas Globe, <strong>Bihar</strong> map,Calender, Chart paper etc.JAHANABAD Ghosi G.M.S.Mohiuddinpur Map, Chart paper, Globe etc.JAHANABAD Ghosi U.M.S.Korma Globe, map, D.L.M etc.JAHANABAD Kako P.S.Dhngawan Balak Globe, Board, Stop watch etc.JAHANABAD Kako P.S.Nagwan Hindi Chart paper, Globe, Map etc.JAHANABAD Kako P.S. Bibipur Urdu Chart paper, Globe, Pencil, etc.JAHANABAD Kako G.M.S.Nonhi Globe, Duster, Card board, etc.JAHANABAD Ratni Faridpur P.S.Mananbigha Map,Chart paper, glob etc.JAHANABAD Ratni Faridpur G.U.P.S Gauna Chart paper,Globe, Map etc.JAHANABAD Ratni Faridpur P.S. Faridpur Chart paper,Globe, etcJAHANABAD Ratni Faridpur P.S. Faridpur Globe, chart paper, Map etc.JAHANABAD Ratni Faridpur U.P.S.Shakurabad chart paper, rubber, map etcJAHANABAD Ratni Faridpur U.M.S.Sesamwa Chart paper,globe,map etcJAHANABAD Ratni Faridpur U.M.S.Uchita Globe map,Chart paper etc.JAHANABAD Ratni Faridpur G.U.M.S.Lakhapur Chart paper,skech,globe,ball etc.JAHANABAD Ghosi NPS. Saidpur Chart paper, globe, chak,duster, etc.Of course, there was discussion and sharing of skills of participants while preparing TLM(g) EGS & AIE:94(li) What is the number of EGS/AIEcentres/NRBC/RBC/ school camps, categorywise sanctions and started? The number of suchcentres which were continued from previousyears may be shown separately. Thein<strong>format</strong>ion be provided district-wise? (Thecategory wise in<strong>format</strong>ion on each type ofintervention for out of school children may begiven as per the nomenclature followed by theState).(lii)In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by theMI.No data provided by SPO and DPO regarding number of EGS/AIE centers/NRBC/RBCsanctioned or started in the district.The target number of children and number ofchildren actually enrolled in the centrescategory wise, district-wise?In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by MI.


No data provided by SPO and DPO regarding number of target children.95(liii) The number of children enrolled and actuallyattending the centre?To be verified on the spot in respect of the centrevisited by MI. The MI will visit all categories of suchcentres in a district on sample basis.No data provided by SPO and DPO regarding number of enrolled children. MI found that atUtpreran Kendra at MS Oota 15 children enrolled ad 11 were present.(liv) The number of EVs working in a district andthe number of EVs trained. Kind of traininggiven to them indicating the duration oftraining and by whom(DIET/BRC/CRC/NGO)? Brief description ofthe modules used? Are they appropriate? Whatis the EVs feedback on the training?In<strong>format</strong>ion to be obtained from DPO and to beverified from the EVs of the centres visited by MI.No data available. According to DPO at present 188 Mahadalit Tolas have been identifiedfrom all 12 blocks and 188 Swam Sewak will be appointed one for each tola @ Rs. 2000/-per sewak per month.(lv)Whether the EVs are given academic supportby the BRC/CRC regularly. The frequency ofsuch academic support be ascertained. Whetherany instruction have been issued by DPO onthis?In<strong>format</strong>ion to be obtained from DPO/BRC/CRCand to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed withthe report.(lvi) The educational qualification of the EVs, thetraining received by him and whether he isreceiving any academic support if so of whatnature?In<strong>format</strong>ion to be obtained from the EVs during thefield visits to EGS/AIE centres/courses by MI.N . A.(lvii) The amount of monthly honorarium receivedby the EV. Whether this is paid in cash or byBank A/c? whether there is any delay inpayment of monthly honorarium? From whom(VEC/BEO/School Teacher) it is received? Thedate on which the honorarium for the lastmonth was received?In<strong>format</strong>ion to be obtained from the EVs duringfield visits by MI.According to DPO at present 188 Mahadalit Tolas have been identified from all 12 blocksand 188 Swam Sewak will be appointed one for each tola @ Rs. 2000/- per sewak permonth.(lviii) Whether EV is regular in his attendance?To be ascertained from VEC during field visits byMI.EV working at Utpreran Kendra at MS Oota is regular(lix) Whether there is any designated DistrictCoordinator for EGS/AIE in the district visitedby MI? Whether that Coordinator has beenoriented? Has the person received any capacitybuilding training conducted by SPO?NOIn<strong>format</strong>ion to be obtained from DPO and from theCoordinators of the districts visited by MI.


(lx)Is there any monitoring <strong>format</strong> available withDPO on which SPO takes in<strong>format</strong>ionregarding EGS/AIE centres operating in thedistrict? The frequency with which thein<strong>format</strong>ion is furnished to the SPO?Monitoring <strong>format</strong> not available96In<strong>format</strong>ion to be obtained from DPO and DistrictCoordinator for EGS/AIE by MI in districts visited.Copy of the <strong>format</strong> to be obtained and enclosed withthe report of the MI.(lxi) Number of EGS/AIE centres (includingspillovers) targeted to be upgraded, districtwiseduring the current financial year? What isthe achievement so for?No data provided(lxii) Whether SPO has issued necessary instructionsto the DPOs with reference to upgradation ofEGS centres to primary schools, and whetherfunds have been released for the same?No data provided(lxiii) The number of EGS centres actually upgradedin the district and the details of fundstransferred to VEC and the details ofinstructions issued by DPO in this respect?No data providedIn<strong>format</strong>ion to be obtained from SPO and updatedfrom DPO in respect of the districts visited by MI.In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.(lxiv) Whether the actual upgradation of EGS centrehas taken place?To be verified on the spot with the assistance ofVECs, during field visits of MI.20 new primary schools have been opened this year. Only 3 primary schools have beenupgraded from the EGS centre of the previous years.(lxv) Has the land for construction of the upgradedprimary school (from EGS) been identified?Land has been identified for 03 upgraded primary schools(lxvi) Whether VEC/SMC etc. have received anyfunds for construction of schools?Funds for construction of 03 schools have reached in VSS account.(lxvii) Has the construction started and what is thestage of construction (foundation, lintel androofing)?In<strong>format</strong>ion to be obtained from DPO and to beverified on the spot with the assistance of VEC/SMCand school Teacher during field visit by MI.To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.1 school have laid their foundation, 1 has reached to lintel level and 1 have not yet startedthe construction.(lxviii Number of Teachers sanctioned for the newupgraded (from EGS) primary school? HaveTeachers been put in position in this newschool? Are the Teachers in position?No data providedIn<strong>format</strong>ion to be obtained from SPO and verified atDPO. Also to be checked at school level from VECetc., during field visit by MI.(lxix) The number of children actually mainstreamedfrom EGS/AIE centres/courses? During the lastacademic year. Whether the mainstreaming hasbeen done in private school/Govt. aidedschool/Govt. School? Difficulties, if any,experienced in mainstreaming of students?No data providedIn<strong>format</strong>ion to be obtained from SPO/DPO. To beverified from the EV/VEC and if the child is in thenearby school this could be verified from thechild/parents during field visit of MI.


(lxx) What is the infrastructure available in theEGS/AIE centres, such as durries, blackboard,books, TLMs etc?Durries and books were available in 2 AIE centers.97To be ascertained and observed during the Field visitwith the assistance of VEC/EV by MI.(lxxi) Whether Mid-day Meal is being supplied to thechildren in EGS/AIE centers?No data providedTo be ascertained during the Field visit with theassistance of VEC/EV by MI.(lxxii) The number of children enrolled and actuallypresent in the EGS/AIE centre/courses, on thedate of visit of MI? Gender-wise details begiven?To be ascertained and observed during the Field visitwith the assistance of VEC/EV, by MI.MI found that at Utpreran Kendra at MS Oota 15 children enrolled ad 11 were present.(lxxiii The achievement level of children studying inEGS/AIE facilities?Assessment to be undertaken during Field visit byMI.As the center has started just a month ago students have just started to learn alphabets andnumerals/counting 1 to 50.(lxxiv The rapport of the EV with the children?Observations during Field visit, by MI.MI observed that rapport of EV with children was very good and communicative.(lxxv) Whether EGS/AIE centres are using the schooltextbooks or/and any other materials? If latter,please specify the details of those learningmaterials? If textbooks, whether the childrenhave received free textbooks in all subjectstaught to them? Whether there was any delayin supply of books (books should be suppliedwithin a week of starting of the centre) andreasons for delay?To be ascertained from SPO/DPO and verifiedduring the Field visit with the assistance of VEC/EV,by MI.Text books prescribed by BEP “Aao Ham Padhein” was in the hands of children.(h) Children with Special Needs (CWSN):(i)The number of CWSN children identified,district-wise, and the number of childrenenrolled during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI.Till September 2008, total number of children identified as CWSN was 3894 out of which 3348enrolled (85.9%) in the current financial year.(ii) (a)(ii) (b)The number of children who have beenprovided with aids and appliances, districtwise,during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI and verified with sample checks during fieldvisits.The number of children who have been provided with aids and appliances is 2797(83.5% of the enrolled CWSN) during the current financial year.Whether there are any difficulties in gettingand utilizing the aids and appliances.In<strong>format</strong>ion to be obtained from SPO/DPO.No difficulties were reported in getting and utilizing the aids and appliances.


(iii)(iv) (a)(iv) (b)The number of resource teachers identified inthe districts? The list of NGOs associated withCWSN in the district? The details ofguidelines issued for the resourceteachers/NGOs?98In<strong>format</strong>ion to be obtained from SPO/DPO. List ofNGOs and copies of guidelines to be attached withthe report of MI. Sample checks be done duringfield visits by MI to ascertain the tasks being doneby Resource Teachers/NGOs for CWSN.11 resource teachers are identified in the district. The teacher pupil ratio is 1:304. List ofNGOs associated with CWSN in the district is not available.Whether the district has an IED coordinator?whether he has been oriented and whether hehas attended any capacity buildingprogramme at the State level?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.The district has no separate IED coordinator. APO is also the in charge of CWSN. Hehas also attended capacity building programme at SPO.Whether the State has prescribed anymonitoring <strong>format</strong> and the frequency withwhich the in<strong>format</strong>ion is furnished to SPO? Isthere an IE Coordinator of SPO? Howknowledgeable is he or she in this area? Howmany trainings and workshops has she/heattended?In<strong>format</strong>ion to be obtained from DPO/District IEDin charge/ Coordinator. Copy of the <strong>format</strong> to beobtained and enclosed with a report of MI.The State has furnished monitoring <strong>format</strong> to DPO on which in<strong>format</strong>ion is sent everymonth.(v)How many schools have been provided withramps?In<strong>format</strong>ion to be obtained from DPO and to beverified in the schools visited by MI with theassistance of VEC/Teachers.Out of 90 sampled schools in the district ramps were provided in 46 schools (51.1%).(vi)(vii)How many children have been provided homebased support during the current financialyear?In<strong>format</strong>ion to be obtained from SPO/DPO andone or two sample checks be done by MI.15 children have been provided home based support during current financial year.How many parents have been givencounseling during the current financial year?In<strong>format</strong>ion to be obtained from SPO/DPO and tobe verified during field visit by MI, with help fromVECs/school teachers.Out of 90 sampled schools 41 schools (45.55%) have reported that parents of CWSNhave been given counseling during the current financial year.(viii)The number of CWSN children stated to beenrolled and actually present in theschools/EGS centres visited by MI?In<strong>format</strong>ion to be verified on the spot with theassistance of VEC/Teachers.


The total enrolment of CWSN was 265 and the actual presence was 210. The presencepercentage is 79.54%. Class wise break up is given below:ClassesEnrolment ofCWSNPresence on the dayof visit% of presenceClass I 72 54 75Class II 38 28 73.3Class III 42 34 81.0Class IV 24 20 83.3Class V 33 28 84.8Class VI 22 17 77.3Class VII 18 15 83.3Class VIII 16 14 87.5Total 265 210 79.5499(i) National Programme for Education of Girls at Elementary Level (NPEGEL):(i)The number of clusters targeted district-wise,and the number of model cluster schoolsactually made functional during the currentfinancial year?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO. Spot verifications be donein sample of EBB by MI.92 schools were targeted in the district where programme was approved and in 92 schoolsthe programme was actually made functional during the current financial year.(ii)(iii)The target number of additional classrooms,drinking water, toilet and electrification etc.sanctioned in model clusters, during thecurrent financial year and the present status ofconstruction etc?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO of the district visited by MI.The State should provide in<strong>format</strong>ion item-wiseprogress such as completed, work in progress andworks not started. Sample spot verification be doneby MI with help of local VEC and women’s groups.The target number of additional classrooms was 92, drinking water 92, toilet 92 and notarget was fixed for electrification during the current financial year. The present status ofconstruction was verified from 22 sampled schools where NPEGEL programme wasfunctional. ACR was complete in 13 schools (59.1%) and in schools 9 (31%) have yet tostart. In case of drinking water 15 schools (68.2%) have completed and 7 (31.8%) haveyet to start. Regarding toilet 14 schools (63.6%) have completed and 8 (36.36%) have yetto start till December 2009.Whether model clusters in the districts havebeen provided with gender sensitize teachinglearning materials, vocational training, bridgecourses, gender sensitization to teachers andadditional efforts to mobilize community andwomen’s groups in favour of girls education?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO. The actual implementation tobe verified in respect of MCS visited by MI inschools and local community.Out of 22 schools 21 (95%) schools have campaigned for gender sensitization, they havegender sensitizing TLM and 21 schools (95%) have started community mobilization forgirl’s education. Vocational/bridge courses have been introduced.(iv)Whether funds have been released forNPEGEL programme in time and district-wisequantum of funds and date of release of funds?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO visited by MI.


A fund of Rs 25 lakhs was released for NPEGEL programme in the district. Date ofrelease of funds from DPO and receiving in schools range from April to October.100(v)e. Whether a district gender coordinatoris in position?Yes, Gender Coordinator was in positionf. Whether a monitoring system to checkprogress in girls educationinterventions, has been developed inState SSA programme and with whatperiodicity is it reviewed?.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.(vi)(vii)DPO has developed monitoring system to check the progress of NPEGEL. Monitoring isdone every month.The number of ECCE centers operationalunder Innovation Head funds (Rs. 15 lakhs forgirls education) and/or NPEGEL, districtwise?In<strong>format</strong>ion to be obtained from the SPO to beupdated at DPO level. The actual implementation tobe verified in field visits by MI.Out of 22 NPEGEL centers, ECCE center is operational at 11 centers under innovationhead funds. According to DPO 92 ECCE centers are operational under innovation headfunds.Whether the State has prescribed anymonitoring <strong>format</strong> for this activity and thefrequency with which the in<strong>format</strong>ion isfurnished to SPO?In<strong>format</strong>ion to be obtained from SPO/ DPO. Copyof the <strong>format</strong> to be obtained and enclosed with areport of MI. Sample check by MI in the field visit.As per SPO monitoring has been prescribed but MI did not find a copy of monitoring<strong>format</strong> in the school.(j) Katurba Gandhi Balika Vidayalaya (KGBV):(i)Number of KGBV sanctioned district-wise andblock-wise and the number of KGBVoperational during the current financial year.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI. Sample check by MI in the field visit.8 KGBVs are sanctioned in the district. One each in Kako, Goshi, Modanganj, Ratni,Faridpur, Makhdumpur, Bansi, Karpi and Purtha. Except one all were operational duringcurrent financial year.(ii)The number of KGBV in the State in respectof which land have been identified, districtwise.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.Yes, in all land has been identified and construction is at finishing in 7 KGBVS.(iii)(iv)Whether the State has drawn up any detailedguidelines for running the KGBV schools.To be obtained from the SPO and verified fromDPO/KGBV visited by MI.MI visited KGBV Goh running under Manav Vikas Mahila Kalian Samiti and found thata detaled guide line for the selection of girls, selection of teaching staff, warden and nonteaching staff was provided by Manav Vikas Mahila Kalian Samiti. Though DPO has alsocirculated guideline for running the KGBV.The number of KGBV in respect of which allformalities for construction have beencompleted.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.


For KGBV Goh all formalities for construction were complete. The building was alsocomplete and school was likely to be shifted in its own building by the end of February2009. at the time of visit KGBV Goh was running in a rented block house.101(v)The number of posts sanctioned for the KGBV(teachers and other staff) in the district andthe present position of filling up of these posts.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.Ten posts have been sanctioned for KGBV Goh, 1 warden, 4 subordinate staff and 5teachers. Among the teaching staff, 3 teachers were drawn from the school and 3 werepart time teachers.(vi)(vii)The number of students admitted in theKGBVs started in the district.100 students were admitted in KGBV Goh.The details of facilities available such asfurniture, bedding, meals to be verified by MIin respect of KGBV visited.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.To be obtained on the spot in respect of KGBVvisited by MI.At KGBV Goh, furniture was adequate, living space was inadequate as 100 girls wereadjusted in 3 rooms, bedding was adequate but due to cold two girls were sharing one bed,storage for grain was satisfactory and cooking space was also adequate.(k) District In<strong>format</strong>ion System for Education (DISE):(i)(ii)Whether EMIS set up in each district of theState/UT and whether requisite computers andcomputer operators have been put in position?In<strong>format</strong>ion to be obtained from the SPO and to beupdated from DPO of the district visited by MI.EMIS setup is established in the district of Aurangabad. One computer operator is inposition in the DPO where the requirement is for 3.What is the time schedule drawn up by theState/UT for DISE/EMIS for the current year?To be obtained from SPO and cross checked indistricts whether they have received suchinstructions and are adhering to it. If not, givereasons for delay/deviation. To be checked fromdistricts visited by MISPO has given a schedule to capture data on DCF by the end of every month/quarterly.(iii)Whether data capture <strong>format</strong> have beensupplied to all schools latest by August?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.Data capture <strong>format</strong> is supplied to each school latest by August bu MI found that DCF wasnot available in some sampled school even in the month of December 2008.(iv)Whether any training has been imparted to theteachers for filling up data in the data capture<strong>format</strong>? If so when, duration where was thetraining held?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training.


(v)Whether CRC/BRC coordinators have beengiven task of verifying 5% of the datacollected? Have they been oriented/trained forthis? If so when? How are they discharging thisresponsibility? Has the SPO also engagedindependent/third party to verify the data? Ifso, please give details, including findings. ?102In<strong>format</strong>ion to be obtained from SPO/DPO andcross checked during the Field visit by MI toBRCs/CRCs and schools.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training. SPO hasinvolved monitoring institution as a third party to verify the data.(vi)Whether the data collected and compiled bythe DPO was passed on to the State well in timei.e. by November?In<strong>format</strong>ion to be obtained from DPO and SPO.DPO states that it is passing TOTAL SCHOOL REPORT quarterly well in time.(vii)Is there an MIS in charge at State level? Is hefully conversant with needs of SSA in MIS?How many workshops/trainings has heattended in GOI/NIEPA?No in<strong>format</strong>ion is provided by SPOIn<strong>format</strong>ion to be obtained from SPO.(l) Research and Evaluation:(i)The number of Research to be undertakenduring the current financial year district-wiseand the actual number of research sanctioned.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.In the district of Aurangabad neither any research was sanctioned during previous year(2007 – 08) nor was any research undertaken during current financial year (2008 –09).(ii)The number of studies sanctioned in theprevious calendar year and the number of themcompleted.No study was sanctioned in the previous calendar year.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.(iii)Is there a Research/Evaluation in-charge atSPO level? What is the person’s role? What isthe system of coordination on research issuesboth SCERT/SIEMAT/DIETs etc? What is themechanism for sanction of research proposalsand projects? Is there a State Level Committeefor the purpose? Is there a prescribed contract<strong>format</strong> for commissioning of research?Coordination with DIET is limited only to conduct training.In<strong>format</strong>ion to be obtained from SPO.


(m) Functioning of the VEC:(i)The total number of village/school level/management committees constituted, districtwise?In<strong>format</strong>ion to be obtained from the SPO andto be updated by the DPO.In the District of Jahanabad VSS formed in 1430 schools but at present only 913 arefunctional. In 356 schools Ad hoc committee/Tadarth Committee is functional.103(ii)(iii)(iv)A copy of the guidelines on delegation of powersto VEC/SMC and whether these guidelines areavailable with the VEC?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that copy guide lines for constitution and function of VSS was available in48 schools (53.3%) of total sampled schools (90).Guidelines given on adequate representation towomen in VEC/SMC? The actual number ofwomen associated in the VEC of the schoolvisited by MI?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that in 45 schools (50%) of total sampled schools (90) representation ofwomen was adequate. Out of 1088 members 483 (44.4%) were women and out ofthem 183 (16.8%) belong to SC/ST.The frequency of meeting of VEC as per theguidelines and the actual dates of meeting of thecommittee during the six months preceding thevisit of MI? The total number of members ofVEC and how many are attending the meetingregularly? Whether women and SC/ST membersof these Bodies participate regularly in themeeting?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records, invillages/schools visited by MI.Out of 90 schools where VSS is functional at present 9 have reported that meeting isregularly conducted on 18 th of every month. 22 schools have reported that they haveconducted 3 meetings. 11 schools have conducted 2 meetings in the last six months.20 schools have conducted only 1 meeting in the last six months. Representation ofwomen/SC/ST was reported to be adequate.(v)Whether members of the VEC have beenoriented and the percentage of the membersoriented? When these trainings were held? Whoconducted the trainings? What is the VECsperception of the trainings?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.In the previous year 93 members of VSS got orientation training of 3 days. Theirpercentage to the total members of sampled school stood as 8.5%. The training wasconducted both at BRC and CRC level. The members’ general perception about threedays orientation training was that it provided them opportunity to understand variousaspect of school functioning.(vi)The contribution made by VEC in improving theenvironment of the school, enrolment andattendance of teachers and students?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records by MI duringfield visits.VSS members of 76 (84.4%) schools have contributed in the completion of civil work,of 69 (76.7%) schools have taken responsibility to maintain discipline in the school, of66 schools have participated in enrolment drive and reducing dropout, of 71 schoolshave participated in preparing MDM and supervising its distribution,


(vii)(viii)Whether VEC is maintaining proper record offunds received by them.In<strong>format</strong>ion to be obtained on scrutiny ofrecords of VEC and to be cross-checked withDPO.VSS members of 57 schools have maintained the proper records of funds received bythem.Is there any programme officer in-charge forCommunity mobilization/participation at SPOlevel? Is the person aware of his/her role? Whattypes of monitoring or capacity building is done?None of the VSS member has participated at SPO level.In<strong>format</strong>ion to be obtained at SPO level. See<strong>format</strong>s and record of SPO104(n) Staffing at State and District Level:(i)The total number of staff sanctioned categorywise in the State office under SSA and thenumber in position and action taken to fill up thevacancies? Are there specific ProgrammeCoordinators for Quality/Pedagogy/Training;Gender and Girls education; Civil Works;Inclusive Education; EGS/AIE interventions;Financial Management; Research Evaluation;MIS; Planning; and Community Mobilization/participation? In smaller states how manyfunctional areas have been given to eachProgramme Coordinator? Are all ProgrammeCoordinators oriented and knowledgeable abouttheir tasks?In<strong>format</strong>ion to be obtained from SPO.Out of 25 sanctioned posts in the district HQ of Jahanabad only 10 posts are filled up,15 posts are lying vacant.(ii)The number of meetings of the General Bodyand EC held during the previous financial year?No in<strong>format</strong>ion availableIn<strong>format</strong>ion to be obtained from SPO andverified from their records.(iii)The total number of staff sanctioned categorywise in the district office and the number inposition and action taken to fill up thevacancies?No in<strong>format</strong>ion is provided by DPO.In<strong>format</strong>ion to be obtained from SPO andverified at DPO level in districts visited byMI.(iv)The number of BRCs/CRCs sanctioned? Staffingposition and action taken to fill vacancies?No required in<strong>format</strong>ion is provided by DPO.In<strong>format</strong>ion to be obtained from SPO/DPOand to be verified in respect of BRCs/CRCsvisited by MI.(v)Does SPO have clearly laid downrules/regulations for filling up posts of SSA?YesTo be verified at SPO through checking ofrecords.


(o) Outreach of primary/upper Primary educational facilities to SC, ST, Minority groups and to girls as well,especially in special focus districts.At primary level enrolment of SC/ST and general category is satisfactory but it is very low forminority Muslims i.e. 7% for Boys and 7.4% for girls in correspondence with their child populationin the age group 6-11 years. Same is the case in upper primary where enrolment of Muslim boysand girls are 6.5% and 10.5% respectively in the sampled schools of Jahanabad.105(p) Additional items to check during school visit by MI:(i)The number of days the school functioned during thelast academic year?In<strong>format</strong>ion to be obtained from the School records.Out of 90 schools 66 have functioned for less than 250 days, 24 have functioned for less than 300days.(ii)(iii)(iv)(v)Whether the school has clean environment, goodbuildings, playgrounds, good classrooms with properflooring, roof and windows? Whether the classroomshave proper lighting?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 90 schools the condition of building was good in 18 schools (20%), satisfactory in 55schools (61%) and poor in 17 schools (18.9%). Condition of playground was good in only 4schools (4.4%), satisfactory in 37 schools (41.1%), poor in 49 schools (54.4%). Condition ofClassroom was good in 15 schools (16.66%), satisfactory in 64 schools (71%) and poor in 11schools (12.2%). Condition of flooring was good in 15 schools (16.66%), satisfactory in 55schools (61.1%) and poor in 20 schools (22.2%). Condition of roof was good in 16 schools(17.8%), satisfactory in 58 schools (64.4%) and poor in 16 schools (17.8%). Condition ofventilation and light was good in 26 schools (28.8%), satisfactory in 57 schools (63.3%) and poorin 7 schools (7.8%).Whether the classes have proper sitting arrangementfor children, a black board, TLM materials?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 90 schools sitting arrangement was good in 12 school (13.3%), satisfactory in 54 schools(60%) and poor in 24 schools (26.7%). Condition of Black Board was good in 15 schools(16.66%), satisfactory in 67 schools (74.4%) and poor in 8 (8.88%) schools. The TLM was foundvery good in 9 schools (10%), good in 59 (65.5%), poor in 13 (14.4%) schools and it was notavailable in 9 schools (10%).Whether health camp facility was made available tothe children during the previous six months?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Only 1 schools (1.1%) have reported that heath camp facility was organized there.Whether the school has adequate play material forthe children? Is it used?In<strong>format</strong>ion to be recorded on the basis ofobservation.The play material was good in 2 schools (2.2%), satisfactory in 43 schools (47.8%) and poor in 35schools (36.7%). It was not available in 12 (13.3%) schools.(vii)If there is low attendance the reasons for the same?In<strong>format</strong>ion to be obtained from the teachers/VEC.


The main reason for low attendance was stated as:-1. Paddy harvesting2. Severe cold season3. lack of adequate teachers4. involvement of teachers in non academic works5. lack of interest among students/their parents106(viii)(ix)(x)(xi)(xii)Steps taken to promote attendance by the school andby the VEC/SMC/PTA etc?In<strong>format</strong>ion to be obtained from the teachers andVECs etc.The main steps taken by the school and VSS members to promote attendance are as follows:-9. Prabhat pheri in the locality/village in which one or two teachers along with one or twoVSS members visit student’s home and convince parents to send their ward in school.Enrolment derive is also associated with this prabhat pheri.10. Parents are oriented about regularity of their ward in monthly PTA meeting.11. One teacher is deputed daily to move in the village and collect children and tell parents toprepare their ward for school going.12. Mother – Teacher Association actively participate to bring students to the schoolWhat is the present process of assessing theachievement level of students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Evaluation of students learning achievement is based on their written and oral performance.Among 90 sample schools, in 35 schools (38.9%) it is completely based on written examination,24 schools (26.7%) have oral test only while 28 schools (31.1%) conduct both oral and writtentest. 3 schools have reported that they conduct practical also.Whether continuous and comprehensive evaluationand grading system has been introduced for students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Continuous and comprehensive evaluation is launched in each school of the district but it ismostly confined to cognitive areas. In non cognitive areas only 5 schools (5.6% ) have reportedfor evaluation. In cognitive areas also test is confined to half yearly and annual examination. Only6 schools have reported to conduct monthly tests. 48 schools (53.3%) have reported that theyhave introduced grading system in their schools.The achievement level of children.Assessment to be undertaken by the MI on the day ofvisit.MI representative assessed the achievement level of children and that achievement level was lowin the subject like English, Math and science. It was satisfactory in case of social studies andHindi. Subject wise achievement of 112 schools is given as follows:Subject Very Good Good Satisfactory UnsatisfactoryLanguage 29 (32.2%) 47 (52.2%) 12 (13.3%) 2 (2.2%)Mathematics 13 (14.4%) 48 (53.3%) 26 (28.9%) 3 (3.3%)EnvironmentalStudies7 (7.8%) 53 (58.9%) 26 (28.9%) 4 (4.4%)English 3 (3.3%) 37 (41.1%) 37 (41.1%) 14 (14.4)The rapport of the children with the teachers?Assessment on the basis of observation by MI.The rapport of children with the teacher was good. MI found that teachers are trying their best tosolve the academic as well as personnel problems of students.(xiii)Whether the school has under age or over agechildren if so, their number and percentage?In<strong>format</strong>ion to be recorded on the basis of schoolrecords and observations.


Among 90 sample schools there were 2612 underage (13.4% to total enrolment 19388) and 867(4.5%) over age children in classes I – V. At upper primary stage from class VI to VIII, therewere 181 (2.89% to total enrolment 6259) underage and 239 (3.8%) over age children.The number of children who have dropped out of theschool during the previous six months. Whether they arecontinuing their studies in any private schools?107To be ascertained from teachers/VEC schoolsrecords.There were 17175 children enrolled in classes I –V out of which 131 (0.8%) have dropped out.Similarly at upper primary stage 5746 children enrolled in classes VI – VIII out of which 22(0.4%) have dropped out. Class wise dropout in sampled schools is given below:-(xiv)Classes No. of enrolled children Drop out % of drop outin 2007 – 08I 4805 74 1.5II 3739 21 0.6III 3192 9 0.3IV 2823 05 0.2V 2616 22 0.8Total I – V 17175 131 0.8VI 2192 3 0.1VII 1955 13 0.7VIII 1599 6 0.4Total VI – VIII 5746 22 0.4The number of children who have been retained inthe same class from the previous academic year andtheir percentage grade wise?In<strong>format</strong>ion to be obtained on the basis of schoolrecords and discussion with teachers.Retention in the same class at primary stage is low. It is 5.7% for classes I to V and 0.7% forclasses VI to VIII. Class wise details are given below:-(xv)Classes No. of enrolled children No. of Retained % of drop outin 2007 – 08CildrenI 4805 619 12.9%II 3739 171 4.6%III 3192 102 3.2%IV 2823 58 2.1%V 2616 27 1.0%Total I – V 17175 977 5.7%VI 2192 29 1.3%VII 1955 8 0.4%VIII 1599 3 0.2%Total VI – VIII 5746 40 0.7%(q) Any other issues relevant to SSA implementationDSE is also functioning as DPO and many a time project work is hampered due busy schedule ofDSE. Most of BRCCs of Jahanabad demanded to arrange permanent vehicle at BRC. Rentedvehicles often causes disruption in monitoring schools, CRC and other training programme.


MI may give a maximum 2 page note, on any other issues, relevant to SSA implementation, not covered above.( 2 nd page )It is important to note and report the apathy of the DLO functioning. No proper coordination wasfound in functioning of the office among its various employees. DPC was neither available in theoffice nor came to meet me in the first three days of my visit. I could meet him only on 19.12.08 at4.30 pm in the office of the DLO when I came back from the filed for a meeting with the FIs. DPCand ADPC both were not available in the office on 15.12.08. I was helped by an official Mr.Sardendu Kumar. ADPC was available day after but not cooperated satisfactorily. He could notcomplete the DCD-II and executive summary within the given time frame. It was seriously doneonly on 20.12.08 on my presence and handed over to me exactly at the time of my departure fromJahanabad to Patna. It was completed in hurry.108(r) List of enclosure to be attached along with the above report ( Please see the TOR 2008-2010 in which we have requested all the MIs to include some of the circulars , copies of theguidelines etc is to be included in the MI’s report)Please include all the Annexure 1 to annexure 1 to 86. Annexure 1 – for the function area of Opening of Schools (both Primary and Upper Primary)Whether any guidelines have been issued either by SPO and or DPO for the items to be provided for thenew school under this grant? Copy of the circular /orders to be obtained from SPO and DPO. A copy ofthe instructions be enclosed along with MI report.7. Annexure 2 – Text BooksWhen were the textbooks actually received and distributed in the district? Any instruction/circularsreceived from the SPO office in this respect? In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO to DPO in this respect be enclosed along withthe Monitoring Report.8. Annexure 3 – School Grant(i) Total number of schools district-wise in primary and upper primary to whom school grants areapproved for the current financial year? Have these funds released to the districts, if so when (theschool grants are to be received by the school within two months of opening)? Whether any guidelineshave been issued to the schools on how to utilize this grant? In<strong>format</strong>ion to be obtained from SPOoffice and to be updated from the DPO in districts visited by MI. A copy of the guidelines is to beenclosed with the Monitoring Report.(ii) Whether the DPO has released funds for school grants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? The number of schools to whom releases have been made? HasDPO circulated guidelines to the school level for utilization of the school grant? In<strong>format</strong>ion to beobtained from DPO in district visited by MI and to be verified in schools visited by MI. A copy of theguidelines is to be enclosed in the Monitoring Report.


1099. Annexure 4 – Teacher TrainingIn respect of the schools visited by MI, the number of teachers sanctioned for the schools, the number ofteachers in position, the number of teachers present in the school on the day of visit, the names of theteachers absent on the day of visit. Whether any teacher is a habitual absentee? In<strong>format</strong>ion to beobtained from the school and from the VEC. The list of the names of teachers absent and those who arehabitually absent must be given in the report.10. Annexure 5 – Teaching Learning Material (TLM) grantsThe date of release of TLM grant from DPO and the number of teachers covered? Whether anyInstructions have been issued in respect of utilization TLM grants by DPO/SPO? In<strong>format</strong>ion to beobtained from DPO and to be verified in schools visited by MI. A copy of the instructions be enclosedwith the report.11. Annexure 6 – EGS and AIE(i) Whether the EVs are given academic support by the BRC/CRC regularly. The frequency of suchacademic support be ascertained. Whether any instruction have been issued by DPO on this?In<strong>format</strong>ion to be obtained from DPO/BRC/CRC and to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed with the report.(ii) Is there any monitoring <strong>format</strong> available with DPO on which SPO takes in<strong>format</strong>ion regardingEGS/AIE centres operating in the district? The frequency with which the in<strong>format</strong>ion is furnished to theSPO? In<strong>format</strong>ion to be obtained from DPO and District Coordinator for EGS/AIE by MI in districtsvisited. Copy of the <strong>format</strong> to be obtained and enclosed with the report of the MI.7.Annexure 7 – Children with special needs (CWSN)(i)The number of resource teachers identified in the districts? The list of NGOs associated with CWSN inthe district? The details of guidelines issued for the resource teachers/NGOs? In<strong>format</strong>ion to be obtainedfrom SPO/DPO. List of NGOs and copies of guidelines to be attached with the report of MI. Samplechecks be done during field visits by MI to ascertain the tasks being done by Resource Teachers/NGOsfor CWSN.(ii) Whether the State has prescribed any monitoring <strong>format</strong> and the frequency with which thein<strong>format</strong>ion is furnished to SPO? Is there an IE Coordinator of SPO? How knowledgeable is he or she inthis area? How many trainings and workshops has she/he attended? In<strong>format</strong>ion to be obtained fromDPO/District IED in charge/ Coordinator. Copy of the <strong>format</strong> to be obtained and enclosed with a reportof MI.10. Annexure 8 – National programme for education of girls at Elementary level (NPGEL)


(i) Whether a district gender coordinator is in position? Whether a monitoring system to check progressin girls education interventions, has been developed in State SSA programme and with what periodicityis it reviewed? To be ascertained from DPO with District Gender Coordinator. A copy of monitoring<strong>format</strong> be enclosed in Report. In<strong>format</strong>ion to be taken from SPO.1109. Annexure9-. List of Schools/EGS/AIE/SMC/VEC visited in each district is to be attached in each districtreport for both SSA and MDM tasks(s) Mid-Day Meal Scheme:(i) Name of the Monitoring Institution <strong>Jamia</strong> <strong>Millia</strong> <strong>Islamia</strong>,New Delhi(ii) Period of the report 1-08-2008 to 31-01-2009(iii) Name of the DistrictJAHANABAD(iv)Date of visit to the Districts/EGS/SchoolsFrom12 th December 2008 to22 nd December 200839.REGULARITY IN SERVING MEAL:Whether the school is serving hot cooked meal daily? If there wasinterruption, what was the extent and reasons for the same?In<strong>format</strong>ion is to be given in this box only. Similarly for all the items.Students, Teachers & Parents


40.TRENDS:Extent of variation (As per school records vis-à-vis Actuals on theday of visit)No. Details Day previousto date of visitOn theday ofvisitxi. Enrollment 25647xii.xiii.xiv.No. of children attendingthe school on the day ofvisitNo. of children availingMDM as per MDMRegisterNo. of children actuallyavailing MDM on the dayof visit155361433614336111School level registers, MDMRegisters Head Teachers, Schoolslevel MDM functionaries /Observation of the monitoringteam.41.REGULARITY IN DELIVERING FOOD GRAINS TO SCHOOLLEVEL:(vii) Is school receiving food grain regularly? If there is delay indelivering food grains, what is the extent of delay and reasonsfor the same?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.Only 62% of schools have reported to receive food grains regularly. Extent of delay in normaldays is upto one month.(viii) Is buffer stock of one-month’s requirement is maintained?In more than 50% of schools buffer stock was not available.School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries(ix) Is the food grains delivered at the school?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionariesYes, the food grains delivered at the schoolREGULARITY IN DELIVERING COOKING COST TO SCHOOLLEVEL:(vii) Is school receiving cooking cost in advance regularly? If thereis delay in delivering cooking cost what is the extent of delayand reasons for it?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.42.Yes, many schools have reported delay in receiving cooking cost. The extent of delay from 15days to one month.(viii) In case of delay, how schools manage to ensure that there is nodisruption in the feeding programme?In case of delay HM manages from other funds,School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.(ix) Is cooking cost paid by Cash or through banking channel? School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.


In 64 schools cooking cost is paid in by cheque and in other schools it is paid in cash fromtheir poshak school.11243.SOCIAL EQUITY:Did you observe any gender or caste or community discrimination incooking or serving or seating arrangements?ObservationsMI did not observe any gender or caste or community discrimination in cooking or serving orseating arrangements. No discrimination is reported from any school on caste, gender or ondisability basis.44.VARIETY OF MENU:(vii) Has the school displayed its weekly menu, and is itable to adhere to the menu displayed?Yes, 98% of schools have displayed weekly menu on the wall of school itselfObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.45.(viii)Is there variety in the food served or is the same foodserved daily?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.98.8% of the students and 98.8% of parents say that khichri is the only menu but 1.2% ofstudents and 1.2% of parents have stated the variety in the food is there. Same menu is notserved daily.(ix)Dose the daily menu include rice / wheat preparation,dal and vegetables?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.Yes. Rice, dal and vegetables are served. In vegetables sometime aalu chokha and some timeaalu bhunjia. Half egg is provided after three days.QUALITY & QUANTITY OF MEAL:Feedback from children one) Quality of meal:Observations of Investigationduring MDM service98.9% students have shown their satisfaction in quality ofmeal.46.f) Quantity of meal: Observations of Investigationduring MDM service98.8% students have shown their satisfaction quantity ofmeal is sufficient for them.c){If children were not happy Please give reasons and suggestionsto improve.}Observations of Investigationduring MDM service


113SUPPLEMENTARY:(vii) Whether children are given micronutrients (Iron, folic acid,vitamin – A dosage) and de-worming medicine periodically?Teachers, Students, School Record47.63.3% of students have reported that they are given doses ofvitamins and de-worming medicines.(viii) Who administers these medicines and at what frequency?Mostly class teachers distribute these medicines. Only in 1school where health camp was organized, doctors have givenmedicines.(ix) Is there school Health Card maintained for each child?No. All schools do not maintain Health cards.STATUS OF COOKS:(iii) Who cooks and serves the meal? (Cook/helper appointed bythe Department or Self Help Group, or NGO or Contractor)In 90 schools (100%), meal is cooked and served by cooks.Teachers, Students, School RecordTeachers, Students, School RecordObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.( ii ) Is the number of cooks and helpers adequate to meet therequirement of the school?YesObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.48.( iii )What is remuneration paid to cooks/helpers? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.The remuneration of cook varies from Rs. 1000/- per month to Rs. 2500/- per month. Out of43 schools 7 (16.3%) have paid Rs. 1000/- per month, 19 (44.2%) paid Rs. 1500/-pm, 14schools (32.6%) paid Rs. 2000/- pm and 3 school (7%) have paid Rs. 2500/-pm( iv).Are the remuneration paid to cooks/helpers regularly? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.96.7% cook have stated they have been receiving their payment regularly.( v) Social Composition of cooks /helpers? (SC/ST/OBE/Minority) Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.


In 38 schools (42.2%) cooks belong to SC/ST category, and in 71 schools (78.9%) cooksbelong to woman category.114INFRASTRUCTURE:Is a pucca kitchen shed-cum-store:School records, discussion withhead teacher, teacher, VEC, GramPanchayat members.49.(k) Constructed and in use(l) Constructed but not in use under(m) Under construction(n) Sanctioned, but construction not started(o) Not sanctionedAny other (specify)In<strong>format</strong>ion is to be given for point (a) , (b), (c) , (d) and ( e))(i) Pucca shed is constructed and used in 51 schools (56.7%)(j) Nil(k) Nil(l) In 39 (43.3%)schools open space is used for kitchen50.51.In case the pucca kitchen shed is not available, where is the foodbeing cooked and where are the foodgrains/other ingredients beingstored.Discussion with head teacher,teacher, VEC, Gram Panchayatmembers, ObservationIn case of pucca kitchen where kitchen is not available, in 57 (63.3%) school class rooms areused for storing food grain. In 4 schools store room is available. In 6 schools HM rooms areused as store. In 6 schools VSS Secretary Home is used for storing food grains.Whether potable water is available for cooking and drinkingpurpose?Yes, mostly hand pipes are used for water.-do-52.53.Whether utensils used for cooking food are adequate? Teachers/Organizer of MDMProgrammeIn 66 schools (73.3%), utensil are adequate.What is the kind of fuel used? (Gas based/firewood etc.)ObservationIn 86 schools (95.6%) wood is used as fuel, in 4 schools (4.4%) coal is used as fuel.SAFETY & HYGIENE:iii. General Impression of the environment, Safety and hygiene:Observation54.Safety - : 16 schools (17.8%) have very good environment, 61 schools ( 67.8%) have goodenvironment and in 12 (13.3%) school have fair environment while 1 school has poorenvironment.Hygiene - : the hygienic condition was very good in 12 (13.3%) schools, good in 67 (74.4%)schools, fair in 11 schools (12.2%).Cleanliness - : Cleanliness condition was very good in 24 (26.7%) schools, good in 61(67.8%) and fair in 5 schools (5.6%).


ii.Are children encouraged to wash hands before and after eatingobservation115Yes, children are encouraged to wash their hands before and after eating in 89 schools(98.9%)iii.Do the children partake meals in an orderly manner?observationYes, in 89 schools (98.9%) it was observed that children take meals in orderly manner.iv.Conservation of water?ObservationIn 65 schools (72.2%) it was observed that children wereconserving water.xv.Is the cooking process and storage of fuel safe, not posing anyfire hazard?observationIn 51 (56.7%) of schools cooking process was safe so not causing any fire hazard.55.COMMUNITY PARTICIPATION:Extent of participation byParents/VECs/Panchayats/Urban bodies in daily supervision,monitoring, participationDiscussion with head teacher,teacher, VEC, Gram PanchayatmembersIn 34 schools parents and VSS members always participate in supervising and monitoring ofMDM, in 25 schools, they participate some time.56.INSPECTION & SUPERVISIONHas the mid day meal programme been inspected by anystate/district/block level officers/officials?Yes,School records, discussion withhead teacher, teachers, VEC,Gram Panchayat members57.IMPACTHas the mid day meal improved the enrollment, attendance ofchildren in school, general well being (nutritional status) ofchildren? Is there any other incidental benefits due to servingcooked meal in schools.School records, discussion withhead teacher, teachers, students,VEC, Gram Panchayat members.Yes, it is observed that in most schools MDM is a great attracting point for both enrolmentand retention. It has improved the attendance of children. MI observed that inspite ofharvesting season and severe cold attendance was 81% , 79% and 73% in 3 schools. The headmaster said that the high attendance is due to MDM. Mostly after lunch attendance declinesto 50%. In normal days.


1163. District Level Half Yearly Monitoring Report(The Ministry/TSG needs district wise in<strong>format</strong>ion/observation as per the TOR 2008-2010using this <strong>format</strong> ,for each district separately, for the districts monitored by the MonitoringInstitution both for SSA and MDM tasks)3.1 Name of the District NAWADA3.2 Date of visit to the District/EGS/Schools 13 – 12 – 2008 to 22 – 12 – 20083.3 Tasks The Monitoring Institutes will obtain in<strong>format</strong>ion onthe following areas and include them in their report.(a) Opening of Schools (both primary and upper primary):(xxv)What is the number of schools sanctioned in thecurrent financial year in the state (including spill over)district wise and how many of them have been openeddistrict wise?In<strong>format</strong>ion is to be obtained from the StateProject office of SSA and to be updated by DPOin respect of the districts visited by MI.Out of 314 sanctioned schools (81 primaries and 233 upper primaries), 131 upper primaryschools opened only in the current year.(xxvi)Has the land for construction of the school beenidentified?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.For this year sanction, M.I. found that out of 17 new schools land has been identified for 15schools and work is in progress in 11 (64.7%) schools and work has to start in 6 schools.(xxviiWhether VEC/SMC etc. have received any funds forconstruction of the schoolIn<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School TeacherThe VSS members of 70.6% of schools in Nawada have received funds for the construction ofschools released by DPO.Has the construction started and what is the stage ofconstruction (foundation, lintel and roofing etc.)?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.Out of 15 schools where construction work is going on 1 (5.9%) are at foundation level, 1(xxviii(5.9%) are at lintel level, 8 (47%) are at roofing stage and construction of 1 school is completedtill September 30,2008.


Number of Teachers sanctioned for the new schools(including spillover) to be opened in the currentfinancial year? Has sanctions been issued for these ornot? District-wise in<strong>format</strong>ion of the number of postssanctioned and appointments made?In<strong>format</strong>ion to be obtained from SPO.(xxix) 861 teaching posts have been sanctioned but no appointment is made till September 2008.117(xxx)Have Teachers been put in position in new schools inDistrict visited?No fresh appointment is made for the new school.Updated in<strong>format</strong>ion to be obtained from DPO.Sample check to be carried out on the spot inrespect of new schools visited by MI.In the schools visited by MI whether one-time grants ofRs. 10,000/- for Teaching and Learning equipments atprimary level and Rs. 50,000 per school at upperprimary level have been received by VEC/SMC? If yes,what items have been purchased for schools?To be verified on the spot from the Bankpassbook of VEC/SMC etc. and expenditurestatement maintained by the school.Among the sampled schools in Nawada 6 (42.1%) of Primary schools and 1 (6.6%) of Upper(xxxi) Primary schools have received one grant of 10,000/- for TLE at primary level and 50,000/- atupper primary level. From this grant following items were purchased:-Chairs, tables, repairing of old school building, purchasing dress for girls, hiring chairs forannual function, republic day celebration, independent day celebration, Books for library, BlackBoard, repairing/maintaining Boundary Wall, Almirah, Bell Dari, Boxes, and organizingtours/excursion for students etc.(xxxiiWhether any guidelines have been issued either bySPO and or DPO for the items to be provided for thenew school under this grant?Copy of circular/orders to be obtained from SPOand DPO. A copy of the instructions be enclosedalong with MI report.26.7% primary schools and 49% upper primary schools have reported that they guideline withthem circulated by DPO and they have followed the guideline strictly. On the other hand someschools have utilized it as per their priority of requirement.(b) Civil Works:(xl)What are the targets (including spillover) forconstruction of school buildings, additionalclassrooms, drinking water, toilets, BRCs/CRCs andother items like rain water harvesting etc. for thecurrent financial year and what is the progress tillthe previous quarter?In<strong>format</strong>ion is to be obtained from SPO alongwith district-wise break-up. SPO to furnish itemwiseprogress: completed works, works inprogress and works not started. To be updatedat the DPO for districts being visited by MI.The target was to construct 563 school buildings and 3038 ACRs (including spillover). Outof which sanctioned for school building was 76 for this year from which 54 have beencompleted and work is in progress in 15 schools. 739 ACRs (57%) have been completed.Thedrinking water facility is available in 101 schools. Out of 74 sanctioned toilets 42 arecompleted, 4 are at roof level. 0ut of11 BRCs two are complete. Out of 20CRCs 11 are complete.


(xli)Sample check by MI, of civil works in a district, sothat each category of civil works is covered in thesamples to verify actual status by visiting theconstruction site and variance if any, betweenreporting and actual may be indicated.118To be checked on the spot with assistance ofVEC/SMC and School Teachers.MI representative found that out of 76 new school buildings including spill over targeted forconstruction, construction of 54 (71%) school buildings were complete till December, 2008.There was a target to construct 62 ACRs, 74 toilets and 11 BRCs in the current financialyear.. The status of construction in different components are given below:Constructionofsanctioned complete Work in progress Yet to startFoundation LintelRoofingBuilding 76 54 (71%) 2 4 9 7 (9.2%)ACR 62 36 (58%) 2 5 6 13 (20.9%)Toilet 74 40(54%) 0 4 4 26 (35%)BRC 11 2 (18.18%) 0 0 0 9 (81.9%)CRC 20 11 (55%) 0 0 0 9 (45%)(xlii)(xliii)(xliv)(xlv)(xlvi)Whether SMC/VEC has been trained by technicalpersons for execution of civil work?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).53.5% of the sampled school in Nawada have reported that the VSS members have beentrained by technical persons for execution of civil work.Whether community manual for civil works has beenprepared and is available with VEC/SMC?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).34.7% schools have reported that they have prepared community manual for civil works andit is available with VSS membersIn the school buildings being constructed (newschools as well as building less schools), whether aramp is being constructed?In 26 (25.7%) sampled schools ramp has been constructed.Is VEC/SMC keeping a separate account of fundsand materials for construction?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).By physical verification by the MI in respect ofconstruction sites visited (sample as in (ii)above).M I has found that in 32 schools (31.7%) a separate account of funds and material forconstruction is maintained while in 69 schools (68.3%) separate account of funds forconstruction is not maintained.Who is designated for Technical Supervision for civilworks? What level (Block/District/Sub-District)?To be obtained from the SPO/DPO and thenverified on the field with VEC/SMC and SchoolTeachers (sample as in (ii) above).In 5 schools (5%) Assistant Engineer is the technical supervisor who are working at districtlevel while in 79 schools (78.2%) Junior Engineer is designated for technical supervision ofcivil work who are working at block level.(xlvii)The number of times the technical person visited theconstruction site and guided the constructionprocess? Did he visit at the foundation stage, linteland roof stage?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).


(xlviii)(xlix)(l)(li)(lii)Visit at foundation level: it was only once in 45 schools (44.6%), twice in 6 schools (5.9%),thrice in 13 (12.9%) schools and five times in 2 schools..Visit at lintel level was only once in 36 (35.6%) schools, twice in 7 (6.9%) schools, thrice in9 (8.9%) schools, 4 times in 2 schools (2%) and five times in 1 school (1%).Visit at roofing stage was only once in 44 schools (43.6%), twice in 11 schools (10.9%),thrice in 2 schools (2%), 4 times in 3 schools (3%) and 5 times in 2 (2%) schools.Visit at completion stage was only once in 48 schools (47.5%), twice in 7 schools (6.9%),thrice in 1 (1%) schools, 4 times in 2 (2%) schools.If there any convergence with Swajaldhara and TotalSanitation Campaign (TSC) taking place in respectof drinking water facilities provided in the schoolsvisited by MI? The quantum of funds utilised fromSwajaldhara and TSC and SSA in the sites visited?119Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).Only 4 schools (4%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.Whether construction of drinking water facilities inschools is being carried out by a specialized Agencyor VEC/SMC?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).49 schools (48.2%) have reported that VSS is constructing drinking water facilities inschools, in 30 (29.7%) other agency is constructing while in 2 (2%) special agency has takenthe responsibility of providing drinking water facilities.Is there any convergence with Total SanitationCampaign (TSC) taking place in respect of toiletfacilities in the schools? The quantum of fundsavailable from TSC and SSA in the sites visited?Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).Only 4 schools (4%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.What is MI’s impression of quality construction insites visited by MI?To be assessed on the spot. (sample as in (ii)above).M I representative after visiting the site has found that the material used were generally ofgood quality.Is there a civil works in charge at SPO level? Is it anengineering person or other? What <strong>format</strong> &frequency does he maintain for reviewing progress ofdistricts? What steps has been taken by SPO toensure quality in civil works? Is there a third partyevaluation? If so, please give details?Status to be obtained from SPO and to beverified from schools visited by MI.Though it is reported by SPO that civil work incharge at SPO level has prepared the <strong>format</strong>for reviewing progress in the district but MI could not find such <strong>format</strong> in any school otherthan head master statement about the progress and utilization of fund.(c) Textbooks:(xiiiTotal number of children (district-wise) towhom free textbooks are distributed in theState with a particular reference toSC/ST/Girls? Which category of children arereceiving free textbooks from SSA funds andState Government funds?In<strong>format</strong>ion to be obtained from SPO and to be updatedfrom DPO in respect of Districts visited by MI.No data was provided by SPO about category wise distribution of textbooks. DPO hasfurnished the only detail that 2,47,799 textbooks distributed in the current session. Out of which65630 books were distributed to SC, 99 books to ST and 182070 books to girls.


(xiv(xv)(xviWhen were the textbooks actually receivedand distributed in the district? Anyinstruction/circulars received from the SPOoffice in this respect?120In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO toDPO in this respect be enclosed along with the MonitoringReport.68 schools (67.3% of sample) received first lot of books in first quarter April – June, 20 schools(19.8%) received in the second quarter July – September and 7 schools (7.92%) received in thethird quarter October – December. All these schools have distributed these books in the samequarter in which they have received. The remaining 6 schools have received the books in thesecond lot.Is there any delay in distribution of thetextbooks (textbooks are to be distributedwithin one month of opening of the schools)?If there was delay, the reasons for the delay.Indicate the date of distribution and date ofopening of schools in the district visited.To be verified in the schools/EGS/AIE centres visited byMI. Reasons for delay be verified at DPO and SPO by MI.48 schools (47.5%) have reported that books received and distributed in time whereas 53(52.5%) have reported delay in the distribution of books. Several reasons for delay were stated.For example insufficient number of books (19.8%), shortage of subject books (Math, Science,SST, English and Urdu 11%), Urdu medium books were not available (2.97%). The date ofopening of schools was 1 st April 2008.Whether free textbooks have been distributedfor all subjects and for all classes and to alleligible children?To be verified in the schools/EGS/AIE centres visited byMI. Reasons for non supply of textbooks, if any, for allsubjects and all classes be verified at DPO and SPO by MI.48 schools (47.5%) out of 101 have reported that free textbooks were distributed for all subjectsand for all classes and to all eligible children. Only 6 schools were not able to distribute due toshortage of books. Urdu medium schools lack behind as books in Urdu medium were notavailable.(d) School grants:(xvi(xvii(xviiiTotal number of schools district-wise in primaryand upper primary to whom school grants areapproved for the current financial year? Have thesefunds released to the districts, if so when (the schoolgrants are to be received by the school within twomonths of opening)? Whether any guidelines havebeen issued to the schools on how to utilize thisgrant?In<strong>format</strong>ion to be obtained from SPO office and tobe updated from the DPO in districts visited by MI.A copy of the guidelines is to be enclosed with theMonitoring Report.SPO has released school grants for 1679 primary and 534 upper primary schools in the districtof Nawada. DPO has released a grant of Rs. 2000/- to 1022 primary schools and a grant of Rs.4000/- to 356 upper primary schools. These grants have been received by the schools indifferent periods ranging from April to December. MI found that 23 primary and 28 upperprimary schools have received in time in the first quarter. 9 primary and 7 upper primaryschools have received the grant in the last quarter October – December. Thus it was notreceived within two months of opening DPO has circulated guideline to the schools.Whether the DPO has released funds for schoolgrants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? Thenumber of schools to whom releases have beenmade? Has DPO circulated guidelines to the schoollevel for utilization of the school grant?In<strong>format</strong>ion to be obtained from DPO in districtvisited by MI and to be verified in schools visited byMI. A copy of the guidelines is to be enclosed in theMonitoring Report.No detail is provided by DPO. MI found that out of 80.8% of 52 primary schools and 37schools (75.5%) upper primary schools have received this amount in the period ranging fromApril to December. DPO has circulated guide lines but 58% schools did not have it.Has the DPO made centralized purchases forschools out of the school grant? If so, for whatpurpose and what is the amount utilized?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.


No centralized purchase was made by DPO.121(xix(xx)The actual date of receiving school grants byschool/VEC and the utilization of the grants.Whether there was any delay in receipt of grants?To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.Out of 52 primary and 49 upper primary 0 primary schools (0%) and 3 upper primary schools(6.1%) have received in the first quarter (April – June) of the session, 1 primary 30( 50.0%) and1 (2.0%) upper primary received in IInd quarter (July – September), 9 primary (17.3%) and 7upper primary (14.3%) received in IIIrd quarter (October – December) and 42 primary (88.8%)and 37 (75.5%) upper primary have not received in time.Utilization details (percentage of utilization anditems) for the last year’s school grants received bythe school/VEC.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.In the district of Nawada M I found 52 primary schools and 49 upper primary schools haverecord of their utilization school grant. Among the primary schools 16 schools have utilized100%, 5 have utilized 90%, 4 have utilized 80%, 1 have utilized 70% and remaining 1 haveutilized 60%. Among the upper primary schools, 22 have utilized 100%, 3 have utilized 90%, 4have utilized 80%, one each has utilized 70% and 60%.(e) Teachers and Teachers Training:(xxxvii)(xxxviiiNumber of additional Teachers sanctioned districtwiseunder SSA in primary and upper primaryschools and the number of Teachers in positiontherein?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.As per SPO record 1657 additional posts of teachers sanctioned and no appointment wasmade in the district. DPO has provided no data.What is the mode of recruitment of the teachers andthe level/authority (DPO/VEC etc), which recruitsthe teachers? What is the procedure followed in therecruitment of teachers?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Out of 101 sampled schools in the district 1 (1%) schools stated that DPO is the recruitingauthority, 9 school (8.9%) stated that SPO is the recruiting authority and 14 (13.9%)indicated that VSS is the recruiting authority while 51 (50.5%) have reported any otheragency for recruitment.(xxxix)(xl)Nature of appointment of teachers i.e. whether it isa regular appointment or contract basis?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.154 Parkhand shikshak are recruited on regular basis while 272 panchayat teachers are oncontract basis.If VEC/Panchayat etc. is empowered to makedecentralized recruitment of teachers whether suchrecruitment procedure have been laid down? Whatis the level of satisfaction amongst local communityof such recruitment?To be ascertained from DPO and VEC.Out of 101 schools, 36 (35.6%) schools HM have reported that VSS/Panchayat isempowered to make decentralized recruitment while 65 (64.4%) HM of schools do notagree. No precise procedure of recruitment is laid down. In some blocks written test wereconducted while in others interview was the basis of selection. 59% HMs of sampledschools are satisfied with existing recruitment policy whereas out of 303 VSS membersonly 148 (48.8%) have shown satisfaction. 51.6% of VSS members are not satisfied withthe system of present recruitment.


(xli)(xlii)In respect of the schools visited by MI, the numberof teachers sanctioned for the schools, the numberof teachers in position, the number of teacherspresent in the school on the day of visit, the namesof the teachers absent on the day of visit. Whetherany teacher is a habitual absentee?122In<strong>format</strong>ion to be obtained from the school andfrom the VEC. The list of the names of teachersabsent and those who are habitually absent mustbe given in the report.Among 101 sampled school, number of sanctioned post was 501, out of which 443 (88.4%)teachers were in position and 415 (93.6%) were present on the day of visit. The names ofthe teachers absent on the day of visit are given in annexure ( ).How was the rapport between children and theteachers in the schools visited?To be ascertained from the VEC and observedduring the visit by MI.In all the sample schools there was a good rapport between children and the teacher.(xliii)(xliv)The target number of teachers district-wise to begiven in service training and the actual number ofteachers given such training in State/districtvisited? Is there a training calendar for teacherstraining? What was the venue; the content andmodule for training, who prepared it? Who werethe trainers? Who trained them? What was thesupervision/monitoring system to check quality ofthese trainings? Is there a regular system of gettingfeedback from teachers?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target of in-service training for 2008 – 09 was 7344 teachers and actually trained wereno teacher was given training as per SPO record. As per DPO record a target of training for3334 teachers was taken and 1363 were actually trained. Training calendar was available inthe blocks of Akbarpur, Govindpur, Meskaur, Nawada and Roh at BRC. For 30/51 daystraining venue was BRC and 10 days training under Ujala module was mostly carried atCRC. Training module is prepared by DPO. RP at BRC and CRC were the main trainers.Quality of training is checked by BRCC and occasionally by DPC. MI representative wastold that RP of both BRC and CRC visit schools to get feedback from the recently trainedteachers.The target number of newly recruited teachersdistrict-wise, to be given orientation training of 30days and the actual number of teachers given suchtraining, and venue of the training, for how manydays and who were the Master Trainers? What wasthe monitoring done for ensuring quality of thetraining?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.2847 teachers were targeted for orientation training of 30/51 days among the newlyrecruited teachers. Out of which no teacher was given training. DPO has taken a target of2446 teachers and as per DPO record 1687 were provided training. Training calendar wasavailable in the blocks of Aurangabad, Goh, Rafigan and Navinagar at BRC. For 30/51 daystraining venue was BRC and 10 days training under Ujala module was mostly carried atCRC. Training module is prepared by DPO. RP at BRC and CRC were the main trainers.Quality of training is checked by BRCC and occasionally by DPC. Among sampled schoolsout of 381 Panchayat teachers 65 have received orientation training of 51 days.


(xlv)(xlvi)(xlvii)The target number of teachers district-wise to begiven refresher training of 60 days and the actualnumber of teachers given such training. What wasthe mode of training (institutional or distance);venue of training? Module and content of trainingand who prepared it? Who were the trainers? Whatsupervision/monitoring was done for the training?How many untrained teachers are still left to becovered in State (district visited? What is SPO’splanning for it?123To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target number of teachers to receive Refresher training of 60 days was 522 out of whichno teacher was actually trained as per data supplied by SPO. Among the sampled schoolsout of 521 regular teachers 62 have been given refresher training. The mode of training wasresidential organized at BRC where most of the RPs were trainer. Quality of training ischecked by BRCC and occasionally by DPC.The satisfaction level of training? Whether thereare any areas, which the teacher would like to gettrained?To be ascertained from the teachers on the spotin respect of schools visited by MI.Although 71.3% of the teachers have expressed their satisfaction with present trainingsystem. Some of them have suggested the following:-• Subject teacher for Class V-VIII required• Urdu Trainers Required• T A To be increased• RP to be made on rotation basis• Computer training given to all teachers• Training Manual/Module should be given to all teacher participantsThe academic support given by BRC/CRC to theteachers, the frequency of such support:d. Please specify the role of BRC/CRC’s in teachertraining (in service/induction training for newrecruits/training of untrained teachers)? Whattasks are they responsible for? To what extenthave they discharged that role? Is there acalendar for trainings and follow upprogrammes, available at BRC/CRC level and towhat extent is this being followed? What are thespecific topics on which BRC/CRC level followup has been done in whatmode(workshop/meetings/school visit – withteachers) and degree of effectiveness (asperceived by teachers and BRCC/CRCC)?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC is the venue of training in most of the cases. For 30/51 days training venue was BRCand 10 days training under Ujala module was mostly carried at CRC. BRC also preparescalendar of training for entire CRCs and Schools within the entire blocks. They provideacademic support as well as administrative support to schools.b.What is the expected number of school visits to bemade by BRC/CRC in State and in the districtsvisited? Is it being followed?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC are expected to visit at least 10 schools in a month.


c.What are the BRCC’s and CRCC’s doing duringthese visits? Check their reports? How much of itrelates to pedagogic improvement issues and howmuch on “administrative” matters? Are theyconducting model lessons in classrooms themselves,are they helping teachers to teach certain difficulttopics better? Do they conduct random tests forchildren’s learning? Any other aspect or innovativesteps taken by BRCC’s /CRCC’s to improve teacherperformance and children’s learning?124To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC provide administrative, academic and pedagogic support to schools. NoBRCC has reported to conduct any model lesson. 4 BRCC have reported that they haveaddressed morning assembly in the school. Only 2 CRCC have reported that they havedelivered model lesson in classroom on difficult topics in the presence of class teachers.d. Is the DIET interacting, with BRC/CRCs andwhat is their role in capacity building; academicsupervision and guidance; action research andmonitoring of BRC/CRCs?DIET is not functional in the District.To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.(xlviii)e. Are the BRC/CRCs extending their academicsupport to EGS/AIE centres/courses in their area?If so how and in what manner? If not, why?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC/CRC usually extends their academic support to AIE centers. BRC provides TLM tothese centers. They also help in mainstreaming the children.Does the SPO have a Quality Coordinator? What istheir role? Do they have a system and <strong>format</strong> toreview district wise programmes? What is thefrequency? What is the arrangement forcoordination with SCERT and DIETs?To be ascertained from SPO.There is no post of quality coordinator in the district. MI did not find any <strong>format</strong> of review.DPC is coordinating with SCERT. A quarterly meeting district coordinators are held at SPOin which every aspect of SSA is reviewed.(f) Teaching Learning Material (TLM) grants:The total number of teachers eligible to receive TLMgrants, district-wise and the details of grants released tothe districts?In<strong>format</strong>ion to be obtained from SPO and updated byDPO in respect of the districts to be visited by MI.(Total no. of eligible teachers for TLM grant was identified as 6345 out of which TLM grant wasreleased to none in the district as per DPO record.(The date of release of TLM grant from DPO and thenumber of teachers covered? Whether any Instructionshave been issued in respect of utilization TLM grants byDPO/SPO?In<strong>format</strong>ion to be obtained from DPO and to beverified in schools visited by MI. A copy of theinstructions be enclosed with the report.As per DPO record TLM grant released to 5204 in the month of October. Out of 101 sample schools,teachers of 35 schools have reported to receive TLM grant in the current financial year 2008 - 09.Guidelines for the utilization of TLM grant is circulated by DPO.


The date of receipt of TLM grant by the teacher anddetails of its utilization? Whether the TLM materials aredisplayed in the classrooms or kept separately? Nature ofTLM’s and whether children using them as well or not?Are there any good examples? If so the name of teachersand nature of use of his/her TLM be described inenclosures? Have the teachers received any training onTLM development and use? If so, when? Duration?Venue? Who were the trainers? Was there cross sharingand demonstration of good practices amongst teachersdone?125in<strong>format</strong>ion to be verified on the spot in respect ofschools visited by MI.Among 35 schools, 4 have received in first quarter (April – June), 1 in the second quarter (July –September) and 26 in the third quarter (October – December). Out 101 schools MI representative foundTLM displayed in the class rooms of 56 schools (55.4%) while TLM was actually used during teachingin the classrooms of 52 schools (51.5%). Most TLM belong to chart, maps and globe purchased fromthe market. No improvised model was seen any where. 149 teachers have received training for TLM 9have a training for three days another 9 have training for 5 days and rest have training of TLM within30/51 days orientation training. Mos of these trainings were organized at BRC and DPO level.Following were the trainers at different BRCs.(NAWADA NARDIGANJ MS MESODA GLOBE,REGISTER,RADIO ETCNAWADA NARDIGANJ MS MV BASTI BIGHA MAPS,CHARTS,GLOBE ETCNAWADA NARDIGANJ PS GIRLS NARDIDIH GLOBE, RADIO ETCNAWADA NARDIGANJ MS MIYAN VIGHA GLOBE,MAP,RING BALL ETCNAWADA ROH MS SAMRIGARH GLOBE,MAP,ETCNAWADA ROH PS MANIYOCHAK GLOBE,DUSTER, ETCNAWADA NARHAT MS NARAYANPUR GLOBE, CARAM BOARD, MAPSNAWADA NARHAT MS BHIKRUA FOOTWALL,MAP,BAT ETCNAWADA NARHAT PS CHHOTI PALI MAPS,GLOBE ETCNAWADA WARISALIGANJ MS BHUALCHAK MAPS, CHART ETCNAWADA SIRDALA MS NABABGANJ CHALK,GLOBE,DUSTER ETCNAWADA SIRDALA MS SHERPUR GLOBE,DUSTER,MAPS ETCNAWADA SIRDALA PS DHIRONDH MAPS,GLOBE,DUSTER ETCNAWADA SIRDALA MS URDU RAJODH MAPS,GLOBE,DUSTER ETCNAWADA SIRDALA MS CHOBEY SCHOOL MATERIAL ETCNAWADA SIRDALA PS SHERPUR BALL,MAPS, PHOTO ETCNAWADA SIRDALA PS HEMJA DEVPA CHALK,CHART PAPER, GLOBNAWADA SIRDALA PS AMOKHARI GLOBE,MAPS,CHALK ETCNAWADA SIRDALA PS RAJA VIGHA NO T UTILIZEDNAWADA SIRDALA NPS PEEPRA MAPS,GLOBE,DUSTER ETCNAWADA SIRDALA NPS CHAPRI MAPS,GLOBE,CHART ETCOf course, there was discussion and sharing of skills of participants while preparing TLM(g) EGS & AIE:(lxxvi What is the number of EGS/AIEcentres/NRBC/RBC/ school camps, categorywise sanctions and started? The number of suchcentres which were continued from previousyears may be shown separately. Thein<strong>format</strong>ion be provided district-wise? (Thecategory wise in<strong>format</strong>ion on each type ofintervention for out of school children may begiven as per the nomenclature followed by theState).In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by theMI.


No data provided by SPO regarding number of EGS/AIE centers/NRBC/RBC sanctioned orstarted in the district. According to DPO 242 NRBC and 26 RBC were sanctioned in thecurrent financial year. Out of which no start is made in any component. 137 NRBC iscontinued since last year.(lxxviiThe target number of children and number ofchildren actually enrolled in the centrescategory wise, district-wise?126In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by MI.In the district 8482 children targeted to be enrolled at NRBC out of which 3699. children(43.6%) actually enrolled. No target of enrolment fixed for RBC.(lxxviii The number of children enrolled and actuallyattending the centre?To be verified on the spot in respect of the centrevisited by MI. The MI will visit all categories of suchcentres in a district on sample basis.M I visited 7 AIE centers 1 NRBC, and 6 Maktabs/Madrsa. The total enrolment at thesecenters was 335 while the actual presence was 289 (86.3%).(lxxix The number of EVs working in a district andthe number of EVs trained. Kind of traininggiven to them indicating the duration oftraining and by whom(DIET/BRC/CRC/NGO)? Brief description ofthe modules used? Are they appropriate? Whatis the EVs feedback on the training?In<strong>format</strong>ion to be obtained from DPO and to beverified from the EVs of the centres visited by MI.138 EVs were working in the district and all 138 were trained for 10 days at BRCfollowing the module of Reflection.(lxxx) Whether the EVs are given academic supportby the BRC/CRC regularly. The frequency ofsuch academic support be ascertained. Whetherany instruction have been issued by DPO onthis?In<strong>format</strong>ion to be obtained from DPO/BRC/CRCand to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed withthe report.Yes, BRCC, BRPs and CRCC regularly monitor the centers and provide necessaryacademic support to EVs during monitoring. Monthly meeting is also organized at BRClevel and during discussion their problems are being sort out.(lxxxi The educational qualification of the EVs, thetraining received by him and whether he isreceiving any academic support if so of whatnature?In<strong>format</strong>ion to be obtained from the EVs during thefield visits to EGS/AIE centres/courses by MI.The academic qualifications of EVs vary from B.A. to Xth level. Out of 7 EVs 1 is B.A, 1B.Sc. 1 has passed XII, 4 have passed X and 1 is Maulvi. The academic support is in theform of books and TLM.(lxxxiiThe amount of monthly honorarium receivedby the EV. Whether this is paid in cash or byBank A/c? whether there is any delay inpayment of monthly honorarium? From whom(VEC/BEO/School Teacher) it is received? Thedate on which the honorarium for the lastmonth was received?In<strong>format</strong>ion to be obtained from the EVs duringfield visits by MI.The amount of monthly honorarium received by the EV is Rs. 2000/- through cheque.Delay is frequent in the payment of honorarium. All the 7 EVs have reported that they getpayment after 3 or 4 months.(lxxxiii Whether EV is regular in his attendance?To be ascertained from VEC during field visits byMI.The all the VSS members i.e 7 (100%) schools have expressed their opinion that EVs oftheir schools are regular.


(lxxxivWhether there is any designated DistrictCoordinator for EGS/AIE in the district visitedby MI? Whether that Coordinator has beenoriented? Has the person received any capacitybuilding training conducted by SPO?127In<strong>format</strong>ion to be obtained from DPO and from theCoordinators of the districts visited by MI.There is a separate coordinator for EGS/AIE centers in DPO. AIE Coordinator is a graduateState Level Office organized a 15 days residential extensive training at Patna.(lxxxvIs there any monitoring <strong>format</strong> available withDPO on which SPO takes in<strong>format</strong>ionregarding EGS/AIE centres operating in thedistrict? The frequency with which thein<strong>format</strong>ion is furnished to the SPO?In<strong>format</strong>ion to be obtained from DPO and DistrictCoordinator for EGS/AIE by MI in districts visited.Copy of the <strong>format</strong> to be obtained and enclosed withthe report of the MI.Yes, DPO has developed a detail monitoring <strong>format</strong> on which in<strong>format</strong>ion is sent to SPOevery month. Once in a month in<strong>format</strong>ion is sent to SPO.(lxxxviNumber of EGS/AIE centres (includingspillovers) targeted to be upgraded, districtwiseduring the current financial year? What isthe achievement so for?No in<strong>format</strong>ion has been provided by DPO.In<strong>format</strong>ion to be obtained from SPO and updatedfrom DPO in respect of the districts visited by MI.(lxxxviiWhether SPO has issued necessary instructionsto the DPOs with reference to upgradation ofEGS centres to primary schools, and whetherfunds have been released for the same?In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.Neither instruction has been issued nor fund been released in the current financial year.(lxxxviii The number of EGS centres actually upgradedin the district and the details of fundstransferred to VEC and the details ofinstructions issued by DPO in this respect?In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.No in<strong>format</strong>ion is provided either from SPO or DPO in this regard.(lxxxixWhether the actual upgradation of EGS centrehas taken place?To be verified on the spot with the assistance ofVECs, during field visits of MI.17 new primary schools have been opened this year. Only 2 schools have been upgradedfrom the EGS centre of the previous years.(xc) Has the land for construction of the upgradedprimary school (from EGS) been identified?Land has been identified for 2 upgraded primary schools(xci) Whether VEC/SMC etc. have received anyfunds for construction of schools?In<strong>format</strong>ion to be obtained from DPO and to beverified on the spot with the assistance of VEC/SMCand school Teacher during field visit by MI.To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.Out of 17 new schools, 12 schools have received funds while 5 have not received so far.(xcii) Has the construction started and what is thestage of construction (foundation, lintel androofing)?To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.1 (1.5%) schools have laid their foundation, 1 has reached to lintel level and 6 (35.3%) havenot yet started the construction.(xciii) Number of Teachers sanctioned for the newupgraded (from EGS) primary school? HaveTeachers been put in position in this newschool? Are the Teachers in position?In<strong>format</strong>ion to be obtained from SPO and verified atDPO. Also to be checked at school level from VECetc., during field visit by MI.


SPO has sanctioned 306 teaching post for 2008 – 09 upgraded primary schools in thedistrict but no appointment has been made till 30.09.2008.(xciv) The number of children actually mainstreamedfrom EGS/AIE centres/courses? During the lastacademic year. Whether the mainstreaming hasbeen done in private school/Govt. aidedschool/Govt. School? Difficulties, if any,experienced in mainstreaming of students?128In<strong>format</strong>ion to be obtained from SPO/DPO. To beverified from the EV/VEC and if the child is in thenearby school this could be verified from thechild/parents during field visit of MI.M I found that 831 children have been mainstreamed from AIE centers during last academicyear. The students have been mainstreamed to government schools.(xcv) What is the infrastructure available in theEGS/AIE centres, such as durries, blackboard,books, TLMs etc?To be ascertained and observed during the Field visitwith the assistance of VEC/EV by MI.Durries were available in all i.e. 7 (100%) AIE centers, books from BEP in all i.e. 7 (100%)centers, Black board at 6 (85.7%) centers and TLM was found at any center.(xcvi) Whether Mid-day Meal is being supplied to thechildren in EGS/AIE centers?To be ascertained during the Field visit with theassistance of VEC/EV by MI.Yes, MDM is supplied to those centers working within the school campus.(xcvii The number of children enrolled and actuallypresent in the EGS/AIE centre/courses, on thedate of visit of MI? Gender-wise details begiven?To be ascertained and observed during the Field visitwith the assistance of VEC/EV, by MI.Total number of children enrolled were 335 out of which 289 were present on the day ofvisit to these centers. Class wise and gender wise break up is given below.Class EnrolmentBoysPresentBoys% ofpresenceEnrolmentGirlsPresentGirls% ofPresenceI 166 144 86.7 169 145 85.8II 0 0 0 0 0 0III 0 0 0 0 0 0IV 0 0 0 0 0 0V 0 0 0 0 0 0TOTAL 166 144 86.7 169 145 85.8(xcviiiThe achievement level of children studying inEGS/AIE facilities?Assessment to be undertaken during Field visit byMI.While interacting with various children of AIE centers MI found that achievement level wasgood at 4 centers and average at another 3 centers.(xcix) The rapport of the EV with the children?(c)Observations during Field visit, by MI.M I representative observed that the rapport of the EVs with the children was very good.The EVs were taking care of individual children in solving their individual problems.Whether EGS/AIE centres are using the schooltextbooks or/and any other materials? If latter,please specify the details of those learningmaterials? If textbooks, whether the childrenhave received free textbooks in all subjectstaught to them? Whether there was any delayin supply of books (books should be suppliedwithin a week of starting of the centre) andreasons for delay?To be ascertained from SPO/DPO and verifiedduring the Field visit with the assistance of VEC/EV,by MI.


M I observed that1. There are 63 Maktab/Madaras and 12 residential bridge courses centres are functioning.No honorarium has been received by EVs since their functioning EVs are very regular andsincere.2. There were very good attendance of students in AIE centres.3. Basic items – TLM: durries, blackboard, registers have been purchased in some centresand in others are yet to be purchased.4. MDM is not served in AIE centres.5. EVs maintain attendance in AIE centres.129(h) Children with Special Needs (CWSN):(i)(ii) (a)(ii) (b)The number of CWSN children identified,district-wise, and the number of childrenenrolled during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI.Till September 2008, total number of children identified as CWSN was 8298 out of which 5795enrolled (69.8%) in the current financial year.The number of children who have beenprovided with aids and appliances, districtwise,during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI and verified with sample checks during fieldvisits.The number of children who have been provided with aids and appliances is 6534(78.74%) of the enrolled CWSN) during the current financial year.Whether there are any difficulties in gettingand utilizing the aids and appliances.In<strong>format</strong>ion to be obtained from SPO/DPO.No difficulties were reported in getting and utilizing the aids and appliances.(iii)(iv) (a)(iv) (b)(v)The number of resource teachers identified inthe districts? The list of NGOs associated withCWSN in the district? The details ofguidelines issued for the resourceteachers/NGOs?In<strong>format</strong>ion to be obtained from SPO/DPO. List ofNGOs and copies of guidelines to be attached withthe report of MI. Sample checks be done duringfield visits by MI to ascertain the tasks being doneby Resource Teachers/NGOs for CWSN.4 resource teachers are identified in the district. The teacher pupil ratio is 1:1476. List ofNGOs associated with CWSN in the district is not available.Whether the district has an IED coordinator?whether he has been oriented and whether hehas attended any capacity buildingprogramme at the State level?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.The district has an IED coordinator. He is a graduate and selected by SLO. He has alsogiven 15 days residential extensive training at Patna by SLO about his programme.Whether the State has prescribed anymonitoring <strong>format</strong> and the frequency withwhich the in<strong>format</strong>ion is furnished to SPO? Isthere an IE Coordinator of SPO? Howknowledgeable is he or she in this area? Howmany trainings and workshops has she/heattended?In<strong>format</strong>ion to be obtained from DPO/District IEDin charge/ Coordinator. Copy of the <strong>format</strong> to beobtained and enclosed with a report of MI.Yes, the State has furnished monitoring <strong>format</strong> to DPO on which in<strong>format</strong>ion is sentevery month.How many schools have been provided withramps?In<strong>format</strong>ion to be obtained from DPO and to beverified in the schools visited by MI with theassistance of VEC/Teachers.Out of 101 sampled schools in the district ramps were provided in 21 schools (20.8%)


(vi)(vii)(viii)How many children have been provided homebased support during the current financialyear?130In<strong>format</strong>ion to be obtained from SPO/DPO andone or two sample checks be done by MI.04 children have been provided home based support during current financial year.How many parents have been givencounseling during the current financial year?In<strong>format</strong>ion to be obtained from SPO/DPO and tobe verified during field visit by MI, with help fromVECs/school teachers.Out of 101 sampled schools 8 schools (7.98%) have reported that parents of CWSN havebeen given counseling during the current financial year.The number of CWSN children stated to beenrolled and actually present in theschools/EGS centres visited by MI?In<strong>format</strong>ion to be verified on the spot with theassistance of VEC/Teachers.The total enrolment of CWSN was 416 and the actual presence was 168. The presencepercentage is 40.3%. Class wise break up is given below:ClassesEnrolment ofCWSNPresence on the dayof visit% of presenceClass I 68 33 48.5Class II 56 19 33.9Class III 69 17 24.6Class IV 68 18 26.5Class V 62 23 37.1Class VI 37 24 64.9Class VII 36 23 63.9Class VIII 20 11 55.1Total 416 168 40.3(i) National Programme for Education of Girls at Elementary Level (NPEGEL):(i)(ii)The number of clusters targeted district-wise,and the number of model cluster schoolsactually made functional during the currentfinancial year?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO. Spot verifications be donein sample of EBB by MI.96 schools were targeted in the district where programme was approved and in all 96schools, the programme was actually made functional during the current financial year.The target number of additional classrooms,drinking water, toilet and electrification etc.sanctioned in model clusters, during thecurrent financial year and the present status ofconstruction etc?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO of the district visited by MI.The State should provide in<strong>format</strong>ion item-wiseprogress such as completed, work in progress andworks not started. Sample spot verification be doneby MI with help of local VEC and women’s groups.The target number of additional classrooms was 97, drinking water 96, toilet 96 and notarget was fixed for electrification during the current financial year. The present status ofconstruction was verified from 34 sampled schools where NPEGEL programme wasfunctional. ACR was complete in 11 schools (32.4%), 3 (8.8%) have started constructionof ACR and 20 (58.8%) have not yet started. In case of drinking water 23 schools (67.6%)have completed, 1 (2.9%) have started work and 10 (29.4%) have not yet started.Regarding toilet 12 schools (35.3%) have completed, 5 (14.7%) have started and 17(50%) have not yet started till December 2009.


(iii)(iv)Whether model clusters in the districts havebeen provided with gender sensitize teachinglearning materials, vocational training, bridgecourses, gender sensitization to teachers andadditional efforts to mobilize community andwomen’s groups in favour of girls education?131In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO. The actual implementation tobe verified in respect of MCS visited by MI inschools and local community.Out of 34 schools 19 (55.9%) schools have campaigned for gender sensitization, theyhave gender sensitizing TLM and 27 schools (79.4%) have started communitymobilization for girl’s education.Whether funds have been released forNPEGEL programme in time and district-wisequantum of funds and date of release of funds?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO visited by MI.A fund of Rs 60 lakhs was released for NPEGEL programme in the district.(v)g. Whether a district gender coordinatoris in position?District Gender Coordinator is in positionh. Whether a monitoring system to checkprogress in girls educationinterventions, has been developed inState SSA programme and with whatperiodicity is it reviewed?.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.(vi)(vii)DPO has developed monitoring system to check the progress of NPEGEL. Monitoring isdone every month.The number of ECCE centers operationalunder Innovation Head funds (Rs. 15 lakhs forgirls education) and/or NPEGEL, districtwise?In<strong>format</strong>ion to be obtained from the SPO to beupdated at DPO level. The actual implementation tobe verified in field visits by MI.Out of 140 NPEGEL centers, ECCE center is operational at 60 centers under innovationhead funds as per DPO record.Whether the State has prescribed anymonitoring <strong>format</strong> for this activity and thefrequency with which the in<strong>format</strong>ion isfurnished to SPO?Yes, MI did not find a copy of monitoring <strong>format</strong> in the school.In<strong>format</strong>ion to be obtained from SPO/ DPO. Copyof the <strong>format</strong> to be obtained and enclosed with areport of MI. Sample check by MI in the field visit.(j) Katurba Gandhi Balika Vidayalaya (KGBV):(i)(ii)(iii)(iv)Number of KGBV sanctioned district-wise andblock-wise and the number of KGBVoperational during the current financial year.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI. Sample check by MI in the field visit.Eight KGBVs are sanctioned in the district, one each in blocks of Kowakale, Akbarpur,Meskaur, Nardiganj, Pakribrarawan, Rajauli, Roh and Sirdala. Five KGBVs wereoperational during current financial year.The number of KGBV in the State in respectof which land have been identified, districtwise.For 2 KGBVs in Pakribarawan and Roh land has been identified.Whether the State has drawn up any detailedguidelines for running the KGBV schools.Yes, guidelines has been provided DPO to run the KGBVs.The number of KGBV in respect of which allformalities for construction have beencompleted.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.To be obtained from the SPO and verified fromDPO/KGBV visited by MI.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.


(v)For KGBV Akbarpur, Meskaur, Nardiganj and Rajauli all formalities for constructionwere complete.The number of posts sanctioned for the KGBV(teachers and other staff) in the district andthe present position of filling up of these posts.132To be obtained from DPO and to be verified inrespect of KGBV visited by MI.40 posts have been sanctioned for KGBVs Akbarpur, Meskaur, Nardiganj and Rajauli: 4warden, 19 subordinate staff, 12 teachers. Among the teaching staff, 12 teachers weredrawn from the school and 5 were part time teachers.(vi)(vii)The number of students admitted in theKGBVs started in the district.623 students were admitted in KGBV 5 KGBVs.The details of facilities available such asfurniture, bedding, meals to be verified by MIin respect of KGBV visited.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.To be obtained on the spot in respect of KGBVvisited by MI.At 4 KGBVs at Kaukaul, Akbarpur, Raouli and Roh, furniture was inadequate, livingspace was adequate in 1 KGBV and 3 KGVBs was inadequate, bedding was inadequate in4 KGVBs.(k) District In<strong>format</strong>ion System for Education (DISE):(i)(ii)Whether EMIS set up in each district of theState/UT and whether requisite computers andcomputer operators have been put in position?In<strong>format</strong>ion to be obtained from the SPO and to beupdated from DPO of the district visited by MI.EMIS setup is established in the district of Nawada. Computer operator is not in positionin the DPO.What is the time schedule drawn up by theState/UT for DISE/EMIS for the current year?To be obtained from SPO and cross checked indistricts whether they have received suchinstructions and are adhering to it. If not, givereasons for delay/deviation. To be checked fromdistricts visited by MISPO has given a schedule to capture data on DCF by the end of every month/quarterly.(iii)(iv)(v)Whether data capture <strong>format</strong> have beensupplied to all schools latest by August?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.Data capture <strong>format</strong> is supplied to each school latest by August bu MI found that DCF wasnot available in some sampled school even in the month of December 2008.Whether any training has been imparted to theteachers for filling up data in the data capture<strong>format</strong>? If so when, duration where was thetraining held?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training.Whether CRC/BRC coordinators have beengiven task of verifying 5% of the datacollected? Have they been oriented/trained forthis? If so when? How are they discharging thisresponsibility? Has the SPO also engagedindependent/third party to verify the data? Ifso, please give details, including findings. ?In<strong>format</strong>ion to be obtained from SPO/DPO andcross checked during the Field visit by MI toBRCs/CRCs and schools.CRCs are given responsibility to verify randomly 5% of the DCF collected & BRPs aregiven responsibility to verify randomly 5% of the DCF collected at block level. Theyverified and corrected.


(vi)Whether the data collected and compiled bythe DPO was passed on to the State well in timei.e. by November?DPO states that it is passing all data to State.In<strong>format</strong>ion to be obtained from DPO and SPO.133(vii)Is there an MIS in charge at State level? Is hefully conversant with needs of SSA in MIS?How many workshops/trainings has heattended in GOI/NIEPA?No in<strong>format</strong>ion is provided by SPO.In<strong>format</strong>ion to be obtained from SPO.(l) Research and Evaluation:(i)The number of Research to be undertakenduring the current financial year district-wiseand the actual number of research sanctioned.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.In the district of Nawad neither any research was sanctioned during previous year(2007 – 08) nor was any research undertaken during current financial year (2008 –09).(ii)(iii)The number of studies sanctioned in theprevious calendar year and the number of themcompleted.No study was sanctioned in the previous calendar year.Is there a Research/Evaluation in-charge atSPO level? What is the person’s role? What isthe system of coordination on research issuesboth SCERT/SIEMAT/DIETs etc? What is themechanism for sanction of research proposalsand projects? Is there a State Level Committeefor the purpose? Is there a prescribed contract<strong>format</strong> for commissioning of research?There is no coordination with DIET.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.In<strong>format</strong>ion to be obtained from SPO.(m) Functioning of the VEC:(i)(ii)(iii)The total number of village/school level/management committees constituted, districtwise?In<strong>format</strong>ion to be obtained from the SPO andto be updated by the DPO.In the District of Nawada VSS formed in 1679 schools and is functional in 606 (36%)schools and in 966 Tadarth/Ad hoc Committees were constituted.A copy of the guidelines on delegation of powersto VEC/SMC and whether these guidelines areavailable with the VEC?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that copy of guidelines for constitution and function of VSS was available in58 schools (57.4%) of total sampled schools (101).Guidelines given on adequate representation towomen in VEC/SMC? The actual number ofwomen associated in the VEC of the schoolvisited by MI?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that in 33 schools (32.7%) of total sampled schools (101) representation ofwomen was adequate. Out of 1036 members 429 (41.4%) were women and out ofthem 175 (16.9%) belong to SC/ST.


(iv)(v)(vi)(vii)(viii)The frequency of meeting of VEC as per theguidelines and the actual dates of meeting of thecommittee during the six months preceding thevisit of MI? The total number of members ofVEC and how many are attending the meetingregularly? Whether women and SC/ST membersof these Bodies participate regularly in themeeting?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records, invillages/schools visited by MI.Out of 44 schools where VSS is functional at present 4 have reported that meeting isregularly conducted on 18 th of every month. 10 schools have conducted 2 meetings inthe last six months and 20 school has 3 meetings in the last six months. Representationof women/SC/ST was reported to be adequate.Whether members of the VEC have beenoriented and the percentage of the membersoriented? When these trainings were held? Whoconducted the trainings? What is the VECsperception of the trainings?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.In the previous year 218 members of VSS got orientation training of 3 days. Theirpercentage to the total members of sampled school stood as 21.02%. The training wasconducted both at BRC and CRC level. The members’ general perception about threedays orientation training was that it provided them opportunity to understand variousaspect of school functioning.The contribution made by VEC in improving theenvironment of the school, enrolment andattendance of teachers and students?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records by MI duringfield visits.VSS members of 62 (61.4%) schools have contributed in the completion of civil work,of 69 (76.7%) schools have taken responsibility to maintain discipline in the school, of52 (51.5%) school have participated in enrolment drive and reducing dropout, of 61(60.4%) schools have participated in preparing MDM and supervising its distribution,Whether VEC is maintaining proper record offunds received by them.In<strong>format</strong>ion to be obtained on scrutiny ofrecords of VEC and to be cross-checked withDPO.VSS members of 54 (53.5%) schools have maintained the proper records of fundsreceived by them.Is there any programme officer in-charge forCommunity mobilization/participation at SPOlevel? Is the person aware of his/her role? Whattypes of monitoring or capacity building is done?None of the VSS member has participated at SPO level.In<strong>format</strong>ion to be obtained at SPO level. See<strong>format</strong>s and record of SPO134(n) Staffing at State and District Level:(i)(ii)The total number of staff sanctioned category wise in the Stateoffice under SSA and the number in position and action taken tofill up the vacancies? Are there specific ProgrammeCoordinators for Quality/Pedagogy/Training; Gender and Girlseducation; Civil Works; Inclusive Education; EGS/AIEinterventions; Financial Management; Research Evaluation;MIS; Planning; and Community Mobilization/ participation? Insmaller states how many functional areas have been given toeach Programme Coordinator? Are all ProgrammeCoordinators oriented and knowledgeable about their tasks?In<strong>format</strong>ion to be obtained from SPO.Out of 31 sanctioned post in the district HQ of Nawada only 10 posts are filled up, 21 posts are lyingvacant.The number of meetings of the General Body and EC heldduring the previous financial year?In<strong>format</strong>ion to be obtained from SPO andverified from their records.


(iii)No in<strong>format</strong>ion available.The total number of staff sanctioned category wise in the districtoffice and the number in position and action taken to fill up thevacancies?135In<strong>format</strong>ion to be obtained from SPO andverified at DPO level in districts visited by MI.Total post sanctioned is 31 and 10 posts are filled while 21 are vacant. Details can be seen from thetable given below:-Sl. No. Post Sanctioned number In position1 DSC-cum-DPC 1 12 Ex. Engineer 1 03 ADPC 2 14 APO 3 25 A. Engineer Civil 2 16 Account Officer 1 07 A.C.P. 1 08 A.R.P. 5 39 Accountant 1 010 J.E. Civil 4 211 Data Entry Operator 1 012 Computer Steno Typist 3 013 Account Assistant 1 014 Assistant 1 015 Store Keeper 1 016 Peon 3 0Total 31 10(iv)(v)The number of BRCs/CRCs sanctioned? Staffing position andaction taken to fill vacancies?In<strong>format</strong>ion to be obtained from SPO/DPOand to be verified in respect of BRCs/CRCsvisited by MI.14 BRCs have been sanctioned. Each BRC has 5 staff consisting of 1 BRCC, 3 RPs, one computeroperator or data entry assistant. Each CRC has 1 CRCC and 1 or 2 RP. Many a time one is solelyresponsible for all works done at CRC. No action taken to fill up vacancies.Does SPO have clearly laid down rules/regulations for filling upposts of SSA?Yes.To be verified at SPO through checking ofrecords.(o) Outreach of primary/upper Primary educational facilities to SC, ST, Minority groups and to girls as well,especially in special focus districts.At primary level enrolment of SC/ST and general category is satisfactory but it is very low forminority Muslims i.e. 3.6% for Boys and 3% for girls in correspondence with their child populationin the age group 6-11 years. Same is the case in upper primary where enrolment of Muslim boysand girls are 3.6% and 4.5% respectively in the sampled schools of Nawada.(p) Additional items to check during school visit by MI:(i)The number of days the school functioned during thelast academic year?In<strong>format</strong>ion to be obtained from the School records.


Out of 101 schools, 7 have functioned for less than 200 days, 70 have functioned for less than 250days, 10 have functioned for less than 300 days.136(ii)(iii)(iv)(v)(vii)(viii)Whether the school has clean environment, goodbuildings, playgrounds, good classrooms with properflooring, roof and windows? Whether the classroomshave proper lighting?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 101 schools the condition of building was good in 17 schools (16.8%), satisfactory in 62schools (61.4%) and poor in 22 schools (21.8%). Condition of play ground was good in only 0schools (0%), satisfactory in 26 schools (25.7%), poor in 20 schools (19.8%) and there were noplayground at all in 29 schools (28.7%). Condition of Classroom was good in 14 schools (13.8%),satisfactory in 76 schools (75.2%) and poor in 20 schools (19.8%). Condition of flooring wasgood in 15 schools (14.8%), satisfactory in 60 schools (59.4%) and poor in 26 schools (25.7%).Condition of roof was good in 16 schools (15.8%), satisfactory in 63 schools (62.4%) and poor in22 schools (21.7%). Condition of ventilation and light was good in 27 schools (26.7%),satisfactory in 68 schools (67.3%) and poor in 6 schools (5.9%).Whether the classes have proper sitting arrangementfor children, a black board and TLM materials?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 101 schools sitting arrangement was good in 13 school (12.8%), satisfactory in 45 schools(44.5%) and poor in 43 schools (42.57%). Condition of Black Board was good in 15 schools(14.8%), satisfactory in 79 schools (78.2%) and poor in 7 (6.9%) schools. The TLM was foundgood in 9 schools (8.9%), satisfactory in 59 schools (58.4%), poor in 24 (23.7%) schools and itwas not available in 28 schools (27.7%).Whether health camp facility was made available tothe children during the previous six months?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Only 2 schools (2%) have reported that heath camp facility was organized there.Whether the school has adequate play material forthe children? Is it used?In<strong>format</strong>ion to be recorded on the basis ofobservation.The play material was good in 5 schools (4.9%), satisfactory in 31 schools (30.7%) and poor in 31schools (30.7%). It was not available in 34 (33.6%)schools.If there is low attendance the reasons for the same?The main reason for low attendance was stated as:-1. Paddy harvesting2. Severe cold season3. lack of adequate teachers4. involvement of teachers in non academic works5. lack of interest among students/their parentsSteps taken to promote attendance by the school andby the VEC/SMC/PTA etc?In<strong>format</strong>ion to be obtained from the teachers/VEC.In<strong>format</strong>ion to be obtained from the teachers andVECs etc.The main steps taken by the school and VSS members to promote attendance are as follows:-13. Prabhat pheri in the locality/village in which one or two teachers along with one or twoVSS members visit student’s home and convince parents to send their ward in school.Enrolment derive is also associated with this prabhat pheri.14. Parents are oriented about regularity of their ward in monthly PTA meeting.15. One teacher is deputed daily to move in the village and collect children and tell parents toprepare their ward for school going.16. Mother – Teacher Association actively participate to bring students to the school(ix)What is the present process of assessing theachievement level of students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.


Evaluation of students learning achievement is based on their written and oral performance.Among 101 sample schools, in 51 schools (50.5%) it is completely based on written examination,29 schools (28.7%) have oral test only while 20 schools (19.8%) conduct both oral and writtentest. 1 schools have reported that they conduct practical also.137(x)(xi)(xii)(xiii)(xiv)Whether continuous and comprehensive evaluationand grading system has been introduced for students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Continuous and comprehensive evaluation is launched in each school of the district but it ismostly confined to cognitive areas. In non cognitive areas only 24 schools (23.8% ) have reportedfor evaluation. In cognitive areas also test is confined to half yearly and annual examination. Only8 schools have reported to conduct monthly tests. 69 schools (68.3%) have reported that theyhave introduced grading system in their schools.The achievement level of children.Assessment to be undertaken by the MI on the day ofvisit.MI representative assessed the achievement level of children and that achievement level was lowin the subject like English, Math and science. It was satisfactory in case of social studies andHindi. Subject wise achievement of 101 schools is given as follows:Subject Very Good Good Satisfactory UnsatisfactoryLanguage 12 (11.9%) 35 (34.7%) 37 (36.6%) 17 (17%)Mathematics 7 (6.9%) 32 (31.7%) 40 (39.6%) 22 (21.7%)EnvironmentalStudies5 (5%) 35 (34.7%) 44 (47.6%) 17 (16.8%)English 2 (2%) 21 (20.8%) 45 (44.6%) 33 (32.6%)The rapport of the children with the teachers?Assessment on the basis of observation by MI.The rapport of children with the teacher was good. MI found that teachers are trying their best tosolve the academic as well as personnel problems of students.Whether the school has under age or over agechildren if so, their number and percentage?In<strong>format</strong>ion to be recorded on the basis of schoolrecords and observations.Among 101 sample schools there were 3327 underage (72.5% to total enrolment 4590) and 826(18.0%) over age children in classes I – V. At upper primary stage from class VI to VIII, therewere 1429 (52.6% to total enrolment 2717) underage and 262 (9.6%) over age children.The number of children who have dropped out of theschool during the previous six months. Whether they arecontinuing their studies in any private schools?To be ascertained from teachers/VEC schoolsrecords.There were 9308 children enrolled in classes I –V out of which 476 (5.1%) have dropped out. Similarly atupper primary stage 4241 children enrolled in classes VI – VIII out of which 435 (10.3%) have droppedout. Class wise dropout in sampled schools is given below:-Classes No. of enrolled children in2007 – 08Drop outI 2811 67 2.4II 1979 20 1.0III 1591 21 1.3IV 1397 43 3.1V 1530 325 21.2Total I – V 9308 476 5.1VI 1620 40 2.5VII 1426 101 7.1VIII 1195 294 24.6Total VI – VIII 4241 435 10.3% of drop out


(xv)The number of children who have been retained inthe same class from the previous academic year andtheir percentage grade wise?138In<strong>format</strong>ion to be obtained on the basis of schoolrecords and discussion with teachers.Retention in the same class at primary stage is high. It is 12.2% for classes I to V and 2.5% forclasses VI to VIII. Cass wise details are given below:-Classes No. of enrolled children No. of Retained % of drop outin 2007 – 08CildrenI 2811 704 25%II 1979 125 6.3%III 1591 118 7.4%IV 1397 97 6.9%V 1530 95 6.2%Total I – V 9308 1139 12.2%VI 1620 61 3.8%VII 1426 38 2.7%VIII 1195 6 0.5%Total VI – VIII 4241 105 2.5%(q) Any other issues relevant to SSA implementation.MI may give a maximum 2 page note, on any other issues, relevant to SSA implementation, not covered above.( 2 nd page )(r) List of enclosure to be attached along with the above report ( Please see the TOR 2008-2010 in which we have requested all the MIs to include some of the circulars , copies of theguidelines etc is to be included in the MI’s report)Please include all the Annexure 1 to annexure 1 to 86. Annexure 1 – for the function area of Opening of Schools (both Primary and Upper Primary)Whether any guidelines have been issued either by SPO and or DPO for the items to be provided for thenew school under this grant? Copy of the circular /orders to be obtained from SPO and DPO. A copy ofthe instructions be enclosed along with MI report.7. Annexure 2 – Text BooksWhen were the textbooks actually received and distributed in the district? Any instruction/circularsreceived from the SPO office in this respect? In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO to DPO in this respect be enclosed along withthe Monitoring Report.8. Annexure 3 – School Grant(i) Total number of schools district-wise in primary and upper primary to whom school grants areapproved for the current financial year? Have these funds released to the districts, if so when (theschool grants are to be received by the school within two months of opening)? Whether any guidelineshave been issued to the schools on how to utilize this grant? In<strong>format</strong>ion to be obtained from SPOoffice and to be updated from the DPO in districts visited by MI. A copy of the guidelines is to beenclosed with the Monitoring Report.


139(ii) Whether the DPO has released funds for school grants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? The number of schools to whom releases have been made? HasDPO circulated guidelines to the school level for utilization of the school grant? In<strong>format</strong>ion to beobtained from DPO in district visited by MI and to be verified in schools visited by MI. A copy of theguidelines is to be enclosed in the Monitoring Report.9. Annexure 4 – Teacher TrainingIn respect of the schools visited by MI, the number of teachers sanctioned for the schools, the number ofteachers in position, the number of teachers present in the school on the day of visit, the names of theteachers absent on the day of visit. Whether any teacher is a habitual absentee? In<strong>format</strong>ion to beobtained from the school and from the VEC. The list of the names of teachers absent and those who arehabitually absent must be given in the report.10. Annexure 5 – Teaching Learning Material (TLM) grantsThe date of release of TLM grant from DPO and the number of teachers covered? Whether anyInstructions have been issued in respect of utilization TLM grants by DPO/SPO? In<strong>format</strong>ion to beobtained from DPO and to be verified in schools visited by MI. A copy of the instructions be enclosedwith the report.11. Annexure 6 – EGS and AIE(i) Whether the EVs are given academic support by the BRC/CRC regularly. The frequency of suchacademic support be ascertained. Whether any instruction have been issued by DPO on this?In<strong>format</strong>ion to be obtained from DPO/BRC/CRC and to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed with the report.(ii) Is there any monitoring <strong>format</strong> available with DPO on which SPO takes in<strong>format</strong>ion regardingEGS/AIE centres operating in the district? The frequency with which the in<strong>format</strong>ion is furnished to theSPO? In<strong>format</strong>ion to be obtained from DPO and District Coordinator for EGS/AIE by MI in districtsvisited. Copy of the <strong>format</strong> to be obtained and enclosed with the report of the MI.7.Annexure 7 – Children with special needs (CWSN)(i)The number of resource teachers identified in the districts? The list of NGOs associated with CWSN inthe district? The details of guidelines issued for the resource teachers/NGOs? In<strong>format</strong>ion to be obtainedfrom SPO/DPO. List of NGOs and copies of guidelines to be attached with the report of MI. Samplechecks be done during field visits by MI to ascertain the tasks being done by Resource Teachers/NGOsfor CWSN.(ii) Whether the State has prescribed any monitoring <strong>format</strong> and the frequency with which thein<strong>format</strong>ion is furnished to SPO? Is there an IE Coordinator of SPO? How knowledgeable is he or she inthis area? How many trainings and workshops has she/he attended? In<strong>format</strong>ion to be obtained fromDPO/District IED in charge/ Coordinator. Copy of the <strong>format</strong> to be obtained and enclosed with a report


of MI.14011. Annexure 8 – National programme for education of girls at Elementary level (NPGEL)(i) Whether a district gender coordinator is in position? Whether a monitoring system to check progressin girls education interventions, has been developed in State SSA programme and with what periodicityis it reviewed? To be ascertained from DPO with District Gender Coordinator. A copy of monitoring<strong>format</strong> be enclosed in Report. In<strong>format</strong>ion to be taken from SPO.9. Annexure9-. List of Schools/EGS/AIE/SMC/VEC visited in each district is to be attached in each districtreport for both SSA and MDM tasks(s) Mid-Day Meal Scheme:(i) Name of the Monitoring Institution <strong>Jamia</strong> <strong>Millia</strong> <strong>Islamia</strong>,New Delhi(ii) Period of the report 1-08-2008 to 31-01-2009(iii) Name of the DistrictNAWADA(iv)Date of visit to the Districts/EGS/SchoolsFrom12 th December 2008 to22 nd December 200858.REGULARITY IN SERVING MEAL:Whether the school is serving hot cooked meal daily? If there wasinterruption, what was the extent and reasons for the same?In<strong>format</strong>ion is to be given in this box only. Similarly for all the items.Students, Teachers & Parents


59.TRENDS:Extent of variation (As per school records vis-à-vis Actuals on theday of visit)No. Details Day previousto date of visitOn theday ofvisitxvi. Enrollment 30497xvii.xviii.xix.No. of children attendingthe school on the day ofvisitNo. of children availingMDM as per MDMRegisterNo. of children actuallyavailing MDM on the dayof visit172991435214352141School level registers, MDMRegisters Head Teachers, Schoolslevel MDM functionaries /Observation of the monitoringteam.60.REGULARITY IN DELIVERING FOOD GRAINS TO SCHOOLLEVEL:(x) Is school receiving food grain regularly? If there is delay indelivering food grains, what is the extent of delay and reasonsfor the same?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.Only 27.2% of schools have reported to receive food grains regularly. Widespread irregularitywas caused due flood in the current year. Extent of delay in normal days is upto one month.(xi) Is buffer stock of one-month’s requirement is maintained?In more than 34% of schools buffer stock was not available.School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries(xii) Is the food grains delivered at the school?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionariesYes, the food grains delivered at the schoolREGULARITY IN DELIVERING COOKING COST TO SCHOOLLEVEL:(x) Is school receiving cooking cost in advance regularly? If thereis delay in delivering cooking cost what is the extent of delayand reasons for it?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.61.Yes, many schools have reported delay in receiving cooking cost. The extent of delay from 15days to one month.(xi) In case of delay, how schools manage to ensure that there is nodisruption in the feeding programme?In case of delay HM manages from other funds,School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.(xii) Is cooking cost paid by Cash or through banking channel? School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.In 64 (63.4%) schools cooking cost is paid by cheque. All others are paid in cash by poshakschools.


62.SOCIAL EQUITY:Did you observe any gender or caste or community discrimination incooking or serving or seating arrangements?ObservationsMI did not observe any gender or caste or community discrimination in cooking or serving orseating arrangements. Though in 5 schools students reflected upon caste discrimination,gender discrimination in 4 schools and disability discrimination in another 4 schools.14263.VARIETY OF MENU:(x) Has the school displayed its weekly menu, and is it able toadhere to the menu displayed?Yes, 90% of schools have displayed weekly menu on the wall of school itselfObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.64.(xi)Is there variety in the food served or is the same foodserved daily?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.100% of the students and 100% of parents say that khichri is the only menu. Same menu isnot served daily.Yes,(xii)Dose the daily menu include rice / wheat preparation,dal and vegetables?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.QUALITY & QUANTITY OF MEAL:Feedback from children ong) Quality of meal:Observations of Investigationduring MDM service65.100% students have shown their satisfaction in quality ofmeal.h) Quantity of meal: Observations of Investigationduring MDM service100% students have shown their satisfaction quantity ofmeal is sufficient for them.c){If children were not happy Please give reasons and suggestionsto improve.}Observations of Investigationduring MDM service66.SUPPLEMENTARY:Whether children are given micronutrients (Iron, folic acid,vitamin – A dosage) and de-worming medicine periodically?students of 22 schools have reported that doses of vitaminsand de-worming medicines are given.(x) Who administers these medicines and at what frequency?Teachers, Students, School RecordTeachers, Students, School Record


Mostly class teachers distribute these medicines. Only in 1schools where health camp was organized, doctors havegiven these medicines.(xi) Is there school Health Card maintained for each child?143Teachers, Students, School RecordIn most of the schools the health card is not maintained.STATUS OF COOKS:(iv) Who cooks and serves the meal? (Cook/helper appointed bythe Department or Self Help Group, or NGO or Contractor)Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.In 75 schools (74.3%), meal is cooked and served by cook and remaining schools have notprovided in<strong>format</strong>ion.( ii ) Is the number of cooks and helpers adequate to meet therequirement of the school?Yes.Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.67.( iii )What is remuneration paid to cooks/helpers? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.The remuneration of cook varies from Rs. 1000/- per month to Rs. 2500/- per month. Out of37 schools 9 (24.3%) have paid Rs. 1000/- per month, 11 (29.7%) paid Rs. 1500/-pm, 13schools (35.1%) paid Rs. 2000/- pm and 4 schools (10.8%) have paid Rs. 2500/-pm.( iv).Are the remuneration paid to cooks/helpers regularly? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.64 (63.4%) cooks have stated they have been receiving their payment regularly.68.( v) Social Composition of cooks /helpers? (SC/ST/OBE/Minority) Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.In 24 schools (23.8%) cooks belong to SC/ST category, and in 63 schools (62.4%) cooksbelong to woman category.INFRASTRUCTURE: Is a pucca kitchen shed-cum-store:(p) Constructed and in use(q) Constructed but not in use under(r) Under construction(s) Sanctioned, but constructed not started(t) Not sanctionedAny other (specify)In<strong>format</strong>ion is to be given for point (a) , (b), (c) , (d) and ( e))School records, discussion withhead teacher, teacher, VEC, GramPanchayat members.(m) Pucca shed is constructed and used in 35 schools (34.7%)(n) Nil(o) Nil(p) 39 (38.6%)schools open space is used for kitchen69.In case the pucca kitchen shed is not available, where is the foodbeing cooked and where are the foodgrains/other ingredients beingstored.Discussion with head teacher,teacher, VEC, Gram Panchayatmembers, Observation


70.71.72.In open space under katcha shed, in 56 schools, the class rooms are used for storing foodgrains. In two school office is used for storing food grains and in 1 school HM’s room is usedfor storing.Whether potable water is available for cooking and drinkingpurpose?Yes, mostly hand pipes are used for water.Whether utensils used for cooking food are adequate? Teachers/Organizer of MDMProgrammeIn 49 schools (48.5%), utensil are adequate.What is the kind of fuel used? (Gas based/firewood etc.)-do-ObservationIn 64 schools (63.4%) wood is used as fuel, in 14 school (13.9%) coal is used and in 1 school(1%) gas is usedSAFETY & HYGIENE:iv. General Impression of the environment, Safety and hygiene:Observation144Safety - : 18 schools (17.8%) have very good environment, 50 schools (49.5%) have goodenvironment and in 13 (12.9%) school have fair environment while 20 (18.9%) have poorenvironment.Hygiene - : The hygienic condition was very good in 9 (8.9%) schools, good in 53 schools(52.5%), fair in 26 schools (25.7%) and poor in 13. (12.9%) schools.73.Cleanliness - : Cleanliness condition was very good in 12 (11.9%) schools, good in 49schools (48.5%), fair in 22 schools (284.8%) and poor in 18 (17.9%) schools.ii.Are children encouraged to wash hands before and after eating observationYes, children are encouraged to wash their hands before and after eating in 87 schools(86.1%)iii.Do the children partake meals in an orderly manner?observationYes, in 83 schools (82.2%) it was observed that children take meals in orderly manner.iv.Conservation of water?ObservationIn 78 schools (77.2%) it was observed that children wereconserving water.xx.Is the cooking process and storage of fuel safe, not posing anyfire hazard?observationIn 35 (34.7 %) of school cooking process was safe not causing any fire hazard.74.75.COMMUNITY PARTICIPATION:Extent of participation byParents/VECs/Panchayats/Urban bodies in daily supervision,monitoring, participationDiscussion with head teacher,teacher, VEC, Gram PanchayatmembersIn 25 (24.8%) schools parents and VSS members always participate in supervising andmonitoring of MDM, in 37 (36.6%) schools, they participate some time.INSPECTION & SUPERVISIONHas the mid day meal programme been inspected by anystate/district/block level officers/officials?Yes,School records, discussion withhead teacher, teachers, VEC,Gram Panchayat members


76.IMPACTHas the mid day meal improved the enrollment, attendance ofchildren in school, general well being (nutritional status) ofchildren? Is there any other incidental benefits due to servingcooked meal in schools.145School records, discussion withhead teacher, teachers, students,VEC, Gram Panchayat members.


1463. District Level Half Yearly Monitoring Report(The Ministry/TSG needs district wise in<strong>format</strong>ion/observation as per the TOR 2008-2010using this <strong>format</strong> ,for each district separately, for the districts monitored by the MonitoringInstitution both for SSA and MDM tasks)3.1 Name of the District ROHTAS3.2 Date of visit to the District/EGS/Schools 13 – 12 – 2008 to 22 – 12 – 20083.3 Tasks The Monitoring Institutes will obtain in<strong>format</strong>ion onthe following areas and include them in their report.(a) Opening of Schools (both primary and upper primary):What is the number of schools sanctioned in thecurrent financial year in the state (including spill over)district wise and how many of them have been openeddistrict wise?In<strong>format</strong>ion is to be obtained from the StateProject office of SSA and to be updated by DPOin respect of the districts visited by MI.(xxxiiiOut of 250 sanctioned schools (107 primaries and 143 upper primaries), no school was openedas per SPO record. However as per DPO report 503 schools (398 primaries and 105 upperprimaries) have been sanctioned and opened this year including spillover.Has the land for construction of the school beenidentified?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.(xxxivAs per DPO, land has been identified for 315 schools and work is in progress in 204 schools.(xxxvWhether VEC/SMC etc. have received any funds forconstruction of the schoolIn<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School TeacherThe VSS members of 60% of schools in Rohtas have received funds for the construction ofschools released by DPO.Has the construction started and what is the stage ofconstruction (foundation, lintel and roofing etc.)?In<strong>format</strong>ion to be obtained from DPO and samplecheck to be carried on the spot with the assistanceof VEC/SMC and School Teacher.(xxxviOut of 204 schools where construction work is going on 17 (8.33%) are at foundation level, 19(9.3%) are at lintel level, 130 (63.7%) are at roofing stage and construction of 38 schools(18.62%) is completed till September 30,2008.(xxxviiNumber of Teachers sanctioned for the new schools(including spillover) to be opened in the currentfinancial year? Has sanctions been issued for these ornot? District-wise in<strong>format</strong>ion of the number of postssanctioned and appointments made?In<strong>format</strong>ion to be obtained from SPO.643 teaching posts have been sanctioned but no appointment is made till September 2008.Have Teachers been put in position in new schools in(xxxviii District visited?Updated in<strong>format</strong>ion to be obtained from DPO.Sample check to be carried out on the spot inrespect of new schools visited by MI.


As per DPO record 796 teaching post sanctioned for new school and all 796 posts filled up byappointment and all teachers have been put in position in new schools.In the schools visited by MI whether one-time grants ofRs. 10,000/- for Teaching and Learning equipments atprimary level and Rs. 50,000 per school at upperprimary level have been received by VEC/SMC? If yes,what items have been purchased for schools?Among 25 sampled new schools in Rohtas 60% of Primary schools have received one time(xxxixgrant of 10,000/- for TLE at primary level.(xl)147To be verified on the spot from the Bankpassbook of VEC/SMC etc. and expenditurestatement maintained by the school.Chairs, tables, repairing of old school building, purchasing dress for girls, hiring chairs forannual function, republic day celebration, independent day celebration, Books for library, BlackBoard, repairing/maintaining Boundary Wall, Almirah, Bell Dari, Boxes, and organizingtours/excursion for students etc.Whether any guidelines have been issued either bySPO and or DPO for the items to be provided for thenew school under this grant?Copy of circular/orders to be obtained from SPOand DPO. A copy of the instructions be enclosedalong with MI report.20% schools have reported that they have guideline with them circulated by DPO and they havefollowed the guideline strictly. On the other hand 75% schools have utilized it as per theirpriority of requirement.(b) Civil Works:(liii)(liv)What are the targets (including spillover) forconstruction of school buildings, additionalclassrooms, drinking water, toilets, BRCs/CRCs andother items like rain water harvesting etc. for thecurrent financial year and what is the progress tillthe previous quarter?In<strong>format</strong>ion is to be obtained from SPO alongwith district-wise break-up. SPO to furnish itemwiseprogress: completed works, works inprogress and works not started. To be updatedat the DPO for districts being visited by MI.The target was to construct 249 school building and 661 ACRs (including spillover). Out ofwhich construction of 249 school building (100%) and 581 ACRs (87.89%) have beencompleted. The work is in progress in 80 ACRs. A target was fixed to construct 04 toiletsbut 1 is completed. No target was fixed for construction of BRCs or CRCs.Sample check by MI, of civil works in a district, sothat each category of civil works is covered in thesamples to verify actual status by visiting theconstruction site and variance if any, betweenreporting and actual may be indicated.To be checked on the spot with assistance ofVEC/SMC and School Teachers.MI representative found that out of 26 new school building including spill over targeted forconstruction, construction of 16 (45.8%) school buildings were complete till December,2008. there was a target to construct 24 ACRs, 35 toilets, 2 BRCs and 9 CRCs in the currentfinancial year. The status of construction in different components are given below:Constructionofsanctioned complete Work in progress Yet to startFoundation LintelRoofingBuilding 26 16 (61%) 0 3 4 03 (11%)ACR 24 11 (45.8%) 0 2 4 7 (29%)Toilet 35 31(88.5%) 0 0 0 4 (11.4%)BRC 2 2 (100%) 0 0 0 01 (00%)CRC 9 7 (77.7%) 0 0 0 2 (22.2%)(lv)Whether SMC/VEC has been trained by technicalpersons for execution of civil work?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).


(lvi)(lvii)(lviii)(lix)28.3% of the sampled school in Rohtas have reported that the VSS members have beentrained by technical persons for execution of civil work.Whether community manual for civil works has beenprepared and is available with VEC/SMC?148To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).23.6% schools have reported that they have prepared community manual for civil works andit is available with VSS membersIs the school buildings being constructed (newschools as well as building less schools), whether aramp is being constructed?In 28 (26.4%) sampled schools ramp has been constructed.Is VEC/SMC keeping a separate account of fundsand materials for construction?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).By physical verification by the MI in respect ofconstruction sites visited (sample as in (ii)above).M I has found that in 18 schools (17.0%) a separate account of funds and material forconstruction is maintained while in 88 schools (83%) separate account of funds forconstruction is not maintained.Who is designated for Technical Supervision for civilworks? What level (Block/District/Sub-District)?To be obtained from the SPO/DPO and thenverified on the field with VEC/SMC and SchoolTeachers (sample as in (ii) above).In 10 schools (9.4%) Assistant Engineer is the technical supervisor who are working atdistrict level while in 26 schools (24.5%) Junior Engineer is designated for technicalsupervision of civil work who are working at block level.(lx)(lxi)(lxii)(lxiii)The number of times the technical person visited theconstruction site and guided the constructionprocess? Did he visit at the foundation stage, linteland roof stage?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).Visit at foundation level: it was only once in 7 schools (6.7%), twice in 4 schools (3.8%),thrice in 5 (4.8%) schools, 4 times in 4 schools (3.8%) and five times in 5 (4.9%) schools..Visit at lintel level was only once in 8 (7.5%) schools, twice in 6 (5.7%) schools, thrice in 2(1.9%) schools, 4 times in 2 schools (1.9%) and five times in 4 school (3.8%).Visit at roofing stage was only once in 13 schools (12.4%), twice in 1 schools (1.0%), 4times in 3 schools (2.9%) and 5 times in 5 (4.8%) schools.Visit at completion stage was only once in 8 schools (7.5%), twice in 1 schools (0.9%),thrice in 1 (.09%) schools and five times and more 6 (5.6%).If there any convergence with Swajaldhara and TotalSanitation Campaign (TSC) taking place in respectof drinking water facilities provided in the schoolsvisited by MI? The quantum of funds utilised fromSwajaldhara and TSC and SSA in the sites visited?Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).Only 5 schools (4.7%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.Whether construction of drinking water facilities inschools is being carried out by a specialized Agencyor VEC/SMC?To be verified on the spot with assistance ofVEC/SMC and School Teachers (sample as in(ii) above).62 schools (58.5%) have reported that VSS is constructing drinking water facilities inschools, in 9 schools (8.5%) other agency is constructing while in 1 school (.09%) specialagency has taken the responsibility of providing drinking water facilities.Is there any convergence with Total SanitationCampaign (TSC) taking place in respect of toiletfacilities in the schools? The quantum of fundsavailable from TSC and SSA in the sites visited?Status to be obtained from SPO updated at DPOin districts visited by MI. To be verified on thespot with assistance of VEC/SMC and SchoolTeachers (sample as in (ii) above).


(lxiv)(lxv)Only 5 schools (4.7%) there is a convergence with Swajaldhara and Total SanitationCampaign (TSC) taking place in respect of drinking water facilities provided in the schools.What is MI’s impression of quality construction insites visited by MI?149To be assessed on the spot. (sample as in (ii)above).M I representative after visiting the site has found that the material used were generally ofgood qualityIs there a civil works in charge at SPO level? Is it anengineering person or other? What <strong>format</strong> &frequency does he maintain for reviewing progress ofdistricts? What steps has been taken by SPO toensure quality in civil works? Is there a third partyevaluation? If so, please give details?Status to be obtained from SPO and to beverified from schools visited by MI.Though it is reported by SPO that civil work incharge at SPO level has prepared the <strong>format</strong>for reviewing progress in the district but MI could not find such <strong>format</strong> in any school otherthan head master’s statement about the progress and utilization of fund.(c) Textbooks:(xvii(xviii(xix(xx)Total number of children (district-wise) towhom free textbooks are distributed in theState with a particular reference toSC/ST/Girls? Which category of children arereceiving free textbooks from SSA funds andState Government funds?In<strong>format</strong>ion to be obtained from SPO and to be updatedfrom DPO in respect of Districts visited by MI.No data was provided by SPO about category wise distribution of textbooks. DPO hasfurnished the detail that 3, 99,488 textbooks distributed in the current session. Out of which 1,85,417 text books distributed to SC, 18,338 books to ST and 1, 95,733 text books to girls.When were the textbooks actually receivedand distributed in the district? Anyinstruction/circulars received from the SPOoffice in this respect?In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO toDPO in this respect be enclosed along with the MonitoringReport.89 schools (84% of sample) received first lot of books in first quarter April – June, 11 schools(10.4%) received in the second quarter July – September and 6 schools (5.7%) received in thethird quarter October – December. All these schools have distributed their books in the samequarter in which they have received.Is there any delay in distribution of thetextbooks (textbooks are to be distributedwithin one month of opening of the schools)?If there was delay, the reasons for the delay.Indicate the date of distribution and date ofopening of schools in the district visited.To be verified in the schools/EGS/AIE centres visited byMI. Reasons for delay be verified at DPO and SPO by MI.73 schools (68.9%) have reported that books received and distributed in time whereas 33(31.1%) have reported delay in the distribution of books. Several reasons for delay were stated.For example insufficient number of books (68.87%), shortage of subject books (Math, Science,SST, English and Urdu 13.2%), Urdu medium books were not available (3.77%). The date ofopening of schools was 1 st April 2008.Whether free textbooks have been distributedfor all subjects and for all classes and to alleligible children?To be verified in the schools/EGS/AIE centres visited byMI. Reasons for non supply of textbooks, if any, for allsubjects and all classes be verified at DPO and SPO by MI.62 schools (58.5%) out of 106 have reported that free textbooks were distributed for all subjectsand for all classes and to all eligible children. Only 44 (41.5%) schools were not able todistribute due to shortage of books. Urdu medium schools lack behind as books in Urdumedium were not available.


150(d) School grants:(xxi(xxiiTotal number of schools district-wise in primaryand upper primary to whom school grants areapproved for the current financial year? Have thesefunds released to the districts, if so when (the schoolgrants are to be received by the school within twomonths of opening)? Whether any guidelines havebeen issued to the schools on how to utilize thisgrant?In<strong>format</strong>ion to be obtained from SPO office and tobe updated from the DPO in districts visited by MI.A copy of the guidelines is to be enclosed with theMonitoring Report.SPO has released school grants for 2131 primary and 684 upper primary schools in the districtof Rohtas. DPO has released a grant of Rs. 5000/- to 1456 primary schools and a grant of Rs.12000/- per school to 545 upper primary schools. These grants have been received by theschools in different periods ranging from April to December. MI found that 13 primary and 10upper primary schools have received in the last quarter October – December. Thus it was notreceived within two months of opening as DPO has circulated the guidelines to the schools.Whether the DPO has released funds for schoolgrants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? Thenumber of schools to whom releases have beenmade? Has DPO circulated guidelines to the schoollevel for utilization of the school grant?In<strong>format</strong>ion to be obtained from DPO in districtvisited by MI and to be verified in schools visited byMI. A copy of the guidelines is to be enclosed in theMonitoring Report.DPO has released funds for school grants @ Rs. 5000 per school for 1456 primary and Rs.12000/- per school for 545 upper primary schools. DPO has circulated guidelines in respect ofutilization of this grant.Has the DPO made centralized purchases forschools out of the school grant? If so, for what(xxiiipurpose and what is the amount utilized?Yes, DPO has made centralized purchases out of this school grant.Purchasing of chairs, tables, library books, blackboards, etc.The actual date of receiving school grants byschool/VEC and the utilization of the grants.Whether there was any delay in receipt of grants?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.(xxivOut of 56 primary and 50 upper primary, 2 primary schools (3.6%) and 0 upper primary schools(0%) have received in the first quarter (April – June) of the session, 2 primary (3.6%) and 5(10%) upper primary received in IInd quarter (July – September), 13 primary (23.2%) and 12upper primary (24%) received in IIIrd quarter (October – December).Utilization details (percentage of utilization anditems) for the last year’s school grants received bythe school/VEC.To be verified on the spot from the passbook andexpenditure statement maintained by school/VEC.In the district of Rohtas MI found 56 primary schools and 50 upper primary schools have(xxvrecord of their utilization school grant. Among the primary schools 30 schools have utilized100%, 1 have utilized 90%, 4 have utilized 80%, 1 have utilized 60% and remaining 20 havenot utilized the grant. Among the upper primary schools, 27 have utilized 100%, 3 have utilized90%, 3 have utilized 80%, one each has utilized 70%, 60% and 2 utilized 50% and 13 have notutilized at all the school grant.(e) Teachers and Teachers Training:(xlix)Number of additional Teachers sanctioned districtwiseunder SSA in primary and upper primaryschools and the number of Teachers in positiontherein?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.As per SPO record 906 additional posts of teachers sanctioned and no appointed was madein the district. However according to DPO, 1060 additional posts of teachers weresanctioned in the district for primary and upper primary schools. Out of which 932 teachershave been appointed.


(l)(li)(lii)(liii)(liv)What is the mode of recruitment of the teachers andthe level/authority (DPO/VEC etc), which recruitsthe teachers? What is the procedure followed in therecruitment of teachers?151In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Out of 106 sampled schools in the district, 4 schools (3.8%) stated that SPO is the recruitingauthority and 72 (67.9%) indicated that any other agency is the recruiting while 30 schools(28.3%) have reported that VSS is the recruitment authority.Nature of appointment of teachers i.e. whether it isa regular appointment or contract basis?In<strong>format</strong>ion is to be obtained from SPO and tobe updated in DPO in respect of districts visitedby MI.Parkhand shikshak are recruited on regular basis while panchayat teachers are on contractbasis. No data is supplied about their numbers from the SPO/DPO.If VEC/Panchayat etc. is empowered to makedecentralized recruitment of teachers whether suchrecruitment procedure have been laid down? Whatis the level of satisfaction amongst local communityof such recruitment?To be ascertained from DPO and VEC.Out of 106 schools, in 11 schools (10.4%) HM have reported that VSS/Panchayat isempowered to make decentralized recruitment while 95 schools (89.6%) HM of schools donot agree. No precise procedure of recruitment is laid down. HMs of 58 (54.7%) schoolsare satisfied with existing recruitment policy whereas out of 318 VSS members 138(43.4%) have shown satisfaction. 56.7% of VSS members are not satisfied with the systemof present recruitment.In respect of the schools visited by MI, the numberof teachers sanctioned for the schools, the numberof teachers in position, the number of teacherspresent in the school on the day of visit, the namesof the teachers absent on the day of visit. Whetherany teacher is a habitual absentee?In<strong>format</strong>ion to be obtained from the school andfrom the VEC. The list of the names of teachersabsent and those who are habitually absent mustbe given in the report.Among 106 sampled school, number of sanctioned post was 567, out of which 575(101.4%) teachers were in position and 428 (74.43%) were present on the day of visit. Thenames of the teachers absent on the day of visit are given in annexure ( ).How was the rapport between children and theteachers in the schools visited?To be ascertained from the VEC and observedduring the visit by MI.In all the sample schools there was a good rapport between children and the teacher.(lv)The target number of teachers district-wise to begiven in service training and the actual number ofteachers given such training in State/districtvisited? Is there a training calendar for teacherstraining? What was the venue; the content andmodule for training, who prepared it? Who werethe trainers? Who trained them? What was thesupervision/monitoring system to check quality ofthese trainings? Is there a regular system of gettingfeedback from teachers?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.


(lvi)(lvii)(lviii)The target of in-service training for 2008 – 09 was 9825 teachers and no teacher wasactually trained as per SPO record. DPO has taken a target of 5000 teachers and as per DPOrecord 4710 (94%) teachers have been provided training. Training calendar was available inthe blocks of Vikramganj, Dawat, Dinara, Surajpur, Dehri, Rohtas and Sasaram at BRC. For30/51 days training venue was BRC and 10 days training under Ujala module was mostlycarried at CRC. Training module is prepared by DPO. RP at BRC and CRC were the maintrainers. Quality of training is checked by BRCC and occasionally by DPC. MIrepresentative was told that RP of both BRC and CRC visit schools to get feedback fromthe recently trained teachers.The target number of newly recruited teachersdistrict-wise, to be given orientation training of 30days and the actual number of teachers given suchtraining, and venue of the training, for how manydays and who were the Master Trainers? What wasthe monitoring done for ensuring quality of thetraining?152To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.1663 teachers were targeted for orientation training of 30 days among the newly recruitedteachers out of which no teacher was actually trained. DPO has taken a target of 300teachers and as per DPO record all have been provided training. Training calendar wasavailable in the blocks of Vikramganj, Dawat, Dinara, Surajpur, Dehri, Rohtas and Sasaramat BRC. For 30/51 days training venue was BRC and 10 days training under Ujala modulewas mostly carried at CRC. Training module is prepared by DPO. RP at BRC and CRCwere the main trainers. Quality of training is checked by BRCC and occasionally by DPC.Among sampled schools out of 307 Panchayat teachers 179 have received orientationtraining of 51 days.The target number of teachers district-wise to begiven refresher training of 60 days and the actualnumber of teachers given such training. What wasthe mode of training (institutional or distance);venue of training? Module and content of trainingand who prepared it? Who were the trainers? Whatsupervision/monitoring was done for the training?How many untrained teachers are still left to becovered in State (district visited? What is SPO’splanning for it?To be ascertained from the SPO and updatedfrom the DPO in respect of the districts visitedby the MI and to be verified from the teachers inschools visited by MI.The target number of teachers to receive Refresher training of 60 days was 2778 out ofwhich no teacher was actually trained as per data supplied by SPO. As per DPO record 45teachers were targeted from 19 blocks (total 855) for 10 days training. Out of which 40teachers from each block (760 teachers) have been trained. Among the sampled schools outof 245 regular teachers 11 have been given refresher training. The mode of training wasinstitutional organized at BRC and module developed by SPO.The satisfaction level of training? Whether thereare any areas, which the teacher would like to gettrained?To be ascertained from the teachers on the spotin respect of schools visited by MI.Although 63.2% of the teachers have expressed their satisfaction with present trainingsystem. Some of them have suggested the following:-• Subject teacher for Class V-VIII required• Urdu Trainers Required• T A To be increased• RP to be made on rotation basis• Computer training given to all teachers• Training Manual/Module should be given to all teacher participants


The academic support given by BRC/CRC to theteachers, the frequency of such support:e. Please specify the role of BRC/CRC’s in teachertraining (in service/induction training for newrecruits/training of untrained teachers)? Whattasks are they responsible for? To what extenthave they discharged that role? Is there acalendar for trainings and follow upprogrammes, available at BRC/CRC level and towhat extent is this being followed? What are thespecific topics on which BRC/CRC level followup has been done in whatmode(workshop/meetings/school visit – withteachers) and degree of effectiveness (asperceived by teachers and BRCC/CRCC)?153To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRC is the venue of training in most of the cases. For 30/51 days training venue was BRCand 10 days training under Ujala module was mostly carried at CRC. BRC also preparescalendar of training for entire CRCs and Schools within the entire blocks. They provideacademic support as well as administrative support to schools.(lix)(lx)b.What is the expected number of school visits to bemade by BRC/CRC in State and in the districtsvisited? Is it being followed?BRCC and CRCC are expected to visit at least 10 schools in a month.c.What are the BRCC’s and CRCC’s doing duringthese visits? Check their reports? How much of itrelates to pedagogic improvement issues and howmuch on “administrative” matters? Are theyconducting model lessons in classrooms themselves,are they helping teachers to teach certain difficulttopics better? Do they conduct random tests forchildren’s learning? Any other aspect or innovativesteps taken by BRCC’s /CRCC’s to improve teacherperformance and children’s learning?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.BRCC and CRCC provide administrative, academic and pedagogic support to schools. NoBRCC has reported to conduct any model lesson.d.Is the DIET interacting, with BRC/CRCs andwhat is their role in capacity building; academicsupervision and guidance; action research andmonitoring of BRC/CRCs?To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.DIET is not functional in the District.e.Are the BRC/CRCs extending their academicsupport to EGS/AIE centres/courses in their area?If so how and in what manner? If not, why?BRC/CRC usually extends their academic support to AIE centers. BRC provides TLM tothese centers. They also help in mainstreaming the children.Does the SPO have a Quality Coordinator? What istheir role? Do they have a system and <strong>format</strong> toreview district wise programmes? What is thefrequency? What is the arrangement forcoordination with SCERT and DIETs?There is no post of quality coordinator in the district.To be ascertained from BRC/CRC (atleast 5each) and the teachers on the spot in respect ofschools/EGS centres visited by MI.To be ascertained from SPO.


(f) Teaching Learning Material (TLM) grants:(((The total number of teachers eligible to receive TLMgrants, district-wise and the details of grants released tothe districts?154In<strong>format</strong>ion to be obtained from SPO and updated byDPO in respect of the districts to be visited by MI.Total no. of eligible teachers for TLM grant was identified as 8503 out of which TLM grant wasreleased to 8065 teachers (94.8%) in the district. DPO has not provided data how much teachersactually received this grant.The date of release of TLM grant from DPO and thenumber of teachers covered? Whether any Instructionshave been issued in respect of utilization TLM grants byDPO/SPO?In<strong>format</strong>ion to be obtained from DPO and to beverified in schools visited by MI. A copy of theinstructions be enclosed with the report.According to DPO 8065 teachers were eligible to receive TLM grant was received by DPO on 9 th May2008 and the grant was released to schools on 10 th September 2008.Out of 106 sample schools, teachersof 35 schools reported to have received TLM grant in the current financial year 2008 - 09. Guidelinesfor the utilization of TLM grant is circulated by DPO.The date of receipt of TLM grant by the teacher anddetails of its utilization? Whether the TLM materials aredisplayed in the classrooms or kept separately? Nature ofTLM’s and whether children using them as well or not?Are there any good examples? If so the name of teachersand nature of use of his/her TLM be described inenclosures? Have the teachers received any training onTLM development and use? If so, when? Duration?Venue? Who were the trainers? Was there cross sharingand demonstration of good practices amongst teachersdone?in<strong>format</strong>ion to be verified on the spot in respect ofschools visited by MI.Out of 35 schools, 2 have received in first quarter (April – June), 5 in the second quarter (July – September) and17 in the third quarter (October – December). Out of 106 schools MI representative found TLM displayed in theclass rooms of 60 schools (56.6%) while TLM was actually used during teaching in the classrooms of 36 schools(34%). Most TLM belong to chart, maps and globe purchased from the market. No improvised model was seenany where. 81 teachers have received training for TLM. Most of these trainings were organized at BRC and DPOlevel. Following were the trainers at different BRCs.ROHTAS RAJPUR MS BARAWN GLOB, MAP, STAPLER ETC.ROHTAS RAJPUR MS SIYAVAK MAP, CARD BOARD, PEN, ETC.ROHTAS RAJPUR PS KARAMFILA CALENDER, WALL WATCH, MAP, STAPLERROHTAS NOKHA MS NOKHA GLOB, MAP, PEN, CALENDER ETC.ROHTAS BIKRAMGANJ PS URDU JONHY CARD BOARD,GLOBE,CHALK EYCROHTAS BIKRAMGANJ MS NONHAR FULLY UTILIZEDPS URDUROHTASBIKRAMGANJ KUBHUMHARA FULLY UTILIZEDROHTAS KARGHAR MS DIMIAN NOT UTILIZEDROHTAS KARGHAR MS KARUP GLOBE,MAPS ETCROHTAS KARGHAR MS JALALPUR GLOBE,MAPS,WEIGHT MACHINE ETCROHTAS TILAUTHU MS ROPAHTHA CHART PAPER, GLOB ,MAP ETCROHTAS TILAUTHU MS MIRJAPUR CHAT PAPER, GLOBE, MAP ETCROHTAS TILAUTHU MS HURKA CARD BOARD, POCKRT BOARD, MAPROHTAS TILAUTHU MS AURANGABAD CHART, GLOBE, MAX WATCH ETCROHTAS TILAUTHU MS CHANDANPURA CHAT PAPER, MAP, GLOBE ETCROHTAS TILAUTHU PS RAKIYAN BIGHA CARD BOARD, CHAT PAPER, STAPLERPS URDU GIRLSROHTASTILAUTHUMALPURACARD BOARD, CHAT PAPER, MAP ETCROHTAS AKODHIGOLA PS KARKATPUR GLOBE, PACKET BOARD, STAPLER ETCNPS TIWARI TOLAROHTASRAJPURPAKDIFULL SET OF CALENDER ETCROHTAS TILAUTHU NPS MAHESHDIH GLOBE, CHAT PAPER, MAPS ETCROHTAS TILAUTHU NPS SHIVPUR MAP,CHAT PAPER, CARD BOARD ETCOf course, there was discussion and sharing of skills of participants while preparing TLM


(g) EGS & AIE:155(ci) What is the number of EGS/AIEcentres/NRBC/RBC/ school camps, categorywise sanctions and started? The number of suchcentres which were continued from previousyears may be shown separately. Thein<strong>format</strong>ion be provided district-wise? (Thecategory wise in<strong>format</strong>ion on each type ofintervention for out of school children may begiven as per the nomenclature followed by theState).In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by theMI.No data provided by SPO regarding number of EGS/AIE centers/NRBC/RBC sanctioned orstarted in the district. According to DPO 05 AIE centers, 814 NRBC, 93 RBC and 1735school camps were sanctioned in the current financial year. Out of which no AIE center wasstarted. 537 (66%) NRBC, 23 (24.7%) RBC and 1555 (89.6%) school camps started in thecurrent financial year. 2 RBC is continued since last year.(cii) The target number of children and number ofchildren actually enrolled in the centrescategory wise, district-wise?In<strong>format</strong>ion is to be obtained from SPO and updatedfrom the DPO in respect of the district visited by MI.In the district 866 children than targeted for AIE centre. 8482 targeted for NRBC and 1300targeted for RBC but no enrolment was shown against these targets by SPO. As per DPOrecord 159 children targeted for enrolment at AIE centre but no actual enrolment was made.12888 children (63% of the targeted 20310) enrolled at NRBC and 1978 (22.85% of thetargeted 8653) enrolled at RBC and 25083 (100%) enrolled in school camp.(ciii) The number of children enrolled and actuallyattending the centre?To be verified on the spot in respect of the centrevisited by MI. The MI will visit all categories of suchcentres in a district on sample basis.M I visited 5 AIE centers and 5 RBC. Out of 428 enrolment in classes I – V, 199 (46.5%)were present while average regular presence was 199 (46.5%). The actual presence of boyswas 20% and that of girl was 50% whereas the average presence of boys was 20% andaverage presence of girls was very low 50%.(civ) The number of EVs working in a district andthe number of EVs trained. Kind of traininggiven to them indicating the duration oftraining and by whom(DIET/BRC/CRC/NGO)? Brief description ofthe modules used? Are they appropriate? Whatis the EVs feedback on the training?In<strong>format</strong>ion to be obtained from DPO and to beverified from the EVs of the centres visited by MI.659 EVs were working in the district and all 432 were trained residentially for 7 days byBRCC following the module of Prayas/Utkarsh/ Utpreran.(cv) Whether the EVs are given academic supportby the BRC/CRC regularly. The frequency ofsuch academic support be ascertained. Whetherany instruction have been issued by DPO onthis?In<strong>format</strong>ion to be obtained from DPO/BRC/CRCand to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed withthe report.In case of academic support from BRC/CRC, 100% education volunteers have reported thatBRC/CRC is helping them in providing facilities. Whenever CRCC visit school he inspectsthe working of EVs.(cvi) The educational qualification of the EVs, thetraining received by him and whether he isreceiving any academic support if so of whatnature?The academic qualifications of EVs was graduation.In<strong>format</strong>ion to be obtained from the EVs during thefield visits to EGS/AIE centres/courses by MI.


(cvii) The amount of monthly honorarium receivedby the EV. Whether this is paid in cash or byBank A/c? whether there is any delay inpayment of monthly honorarium? From whom(VEC/BEO/School Teacher) it is received? Thedate on which the honorarium for the lastmonth was received?156In<strong>format</strong>ion to be obtained from the EVs duringfield visits by MI.The amount of monthly honorarium received by the EV varies from Rs. 2500/- to Rs.1500/- per month. Two are is getting Rs. 1500/- and another 3 are getting Rs. 2500/-. Delayis frequent in the payment of honorarium. 2 EVs have not got honorarium since February2008, 1 has got honorarium in December 2008. Four are getting through cheque and one isgetting through cash.(cviii) Whether EV is regular in his attendance?To be ascertained from VEC during field visits byMI.The VSS members of 4 (80%) schools have expressed their opinion that EVs of theirschools are regular while VSS members of 1 (20%) schools are dissatisfied with theregularity of their EVs.(cix) Whether there is any designated DistrictCoordinator for EGS/AIE in the district visitedby MI? Whether that Coordinator has beenoriented? Has the person received any capacitybuilding training conducted by SPO?Yes, there is a District Coordinator for EGS/AIE centers in DPO.(cx) Is there any monitoring <strong>format</strong> available withDPO on which SPO takes in<strong>format</strong>ionregarding EGS/AIE centres operating in thedistrict? The frequency with which thein<strong>format</strong>ion is furnished to the SPO?In<strong>format</strong>ion to be obtained from DPO and from theCoordinators of the districts visited by MI.In<strong>format</strong>ion to be obtained from DPO and DistrictCoordinator for EGS/AIE by MI in districts visited.Copy of the <strong>format</strong> to be obtained and enclosed withthe report of the MI.DPO has developed a detail monitoring <strong>format</strong> on which in<strong>format</strong>ion is sent to SPO everymonth. Once in a month in<strong>format</strong>ion is sent to SPO.(cxi) Number of EGS/AIE centres (includingspillovers) targeted to be upgraded, districtwiseduring the current financial year? What isthe achievement so for?No data is available.In<strong>format</strong>ion to be obtained from SPO and updatedfrom DPO in respect of the districts visited by MI.(cxii) Whether SPO has issued necessary instructionsto the DPOs with reference to upgradation ofEGS centres to primary schools, and whetherfunds have been released for the same?In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.Yes, SPO has issued necessary to DPO for upgradation of EGS centres to primary schools.(cxiii) The number of EGS centres actually upgradedin the district and the details of fundstransferred to VEC and the details ofinstructions issued by DPO in this respect?No in<strong>format</strong>ion is provided either from SPO or DPO in this regard.(cxiv) Whether the actual upgradation of EGS centrehas taken place?In<strong>format</strong>ion to be obtained from SPO office andupdated from DPO office in respect of the districtsvisited by MI.To be verified on the spot with the assistance ofVECs, during field visits of MI.25 new primary schools have been opened this year. Some of them have been upg upgradedfrom the EGS centre of the previous year, 13 in 2006 and 9 in 2007.(cxv) Has the land for construction of the upgradedprimary school (from EGS) been identified?Land has been identified for 21 upgraded primary schoolsIn<strong>format</strong>ion to be obtained from DPO and to beverified on the spot with the assistance of VEC/SMCand school Teacher during field visit by MI.


(cxvi) Whether VEC/SMC etc. have received anyfunds for construction of schools?Yes, funds for construction of 21 schools have reached in VSS account.(cxvii Has the construction started and what is thestage of construction (foundation, lintel androofing)?157To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.To be verified on the spot with assistance ofVEC/SMC and school Teachers during field visit byMI.5 has reached to lintel level and 2 has reached at roofing stage and 5 have been completed.(cxviiiNumber of Teachers sanctioned for the newupgraded (from EGS) primary school? HaveTeachers been put in position in this newschool? Are the Teachers in position?In<strong>format</strong>ion to be obtained from SPO and verified atDPO. Also to be checked at school level from VECetc., during field visit by MI.SPO has sanctioned 102 teaching post for 2008 – 09 upgraded primary schools in thedistrict but no appointment was made till 30.09.2008.(cxix) The number of children actually mainstreamedfrom EGS/AIE centres/courses? During the lastacademic year. Whether the mainstreaming hasbeen done in private school/Govt. aidedschool/Govt. School? Difficulties, if any,experienced in mainstreaming of students?In<strong>format</strong>ion to be obtained from SPO/DPO. To beverified from the EV/VEC and if the child is in thenearby school this could be verified from thechild/parents during field visit of MI.As per DPO record 16101 children have been mainstreamed in current year. M I found that191 children have been mainstreamed from AIE centers during last academic year.(cxx) What is the infrastructure available in theEGS/AIE centres, such as durries, blackboard,books, TLMs etc?To be ascertained and observed during the Field visitwith the assistance of VEC/EV by MI.Durries were available in 4 (80%) AIE centers, books from BEP at 4 centers, Black board at4 centers and TLM at 4 centers.(cxxi) Whether Mid-day Meal is being supplied to thechildren in EGS/AIE centers?To be ascertained during the Field visit with theassistance of VEC/EV by MI.MI visited 5 RBC where full fledged meal is provided including breakfast, lunch anddinner.(cxxii The number of children enrolled and actuallypresent in the EGS/AIE centre/courses, on thedate of visit of MI? Gender-wise details begiven?To be ascertained and observed during the Field visitwith the assistance of VEC/EV, by MI.Total number of children enrolled were 428 out which 199 were present on the day of visitto these centers. Class wise and gender wise break up is given below.Class EnrolmentBoysPresentBoys% ofpresenceEnrolmentGirlsPresentGirls% ofPresenceI 50 10 20 378 181 58II 0 0 0 0 0 0III 0 0 0 0 0 0IV 0 0 0 0 0 0V 0 0 0 0 0 0TOTAL 50 10 20 378 181 58(cxxiiiThe achievement level of children studying inEGS/AIE facilities?Assessment to be undertaken during Field visit byMI.


While interacting with various children of AIE centers MI found that achievement level wasvery good at one (20%) center, good at 3 (60%) centers and average at another 1 (20%)center.(cxxiv The rapport of the EV with the children?Observations during Field visit, by MI.M I representative observed that the rapport of the EVs with the children was very good.The EVs were taking care of individual children in solving their individual problems.(cxxv Whether EGS/AIE centres are using the schooltextbooks or/and any other materials? If latter,please specify the details of those learningmaterials? If textbooks, whether the childrenhave received free textbooks in all subjectstaught to them? Whether there was any delayin supply of books (books should be suppliedwithin a week of starting of the centre) andreasons for delay?158To be ascertained from SPO/DPO and verifiedduring the Field visit with the assistance of VEC/EV,by MI.M I observed that at RBCs text books prescribed by BEP were being used.(h) Children with Special Needs (CWSN):(i)(ii) (a)(ii) (b)(iii)(iv) (a)(iv) (b)The number of CWSN children identified,district-wise, and the number of childrenenrolled during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI.Till September 2008, total number of children identified as CWSN was 3580, out of which 5521enrolled (154%) in the current financial year.The number of children who have beenprovided with aids and appliances, districtwise,during the current financial year.In<strong>format</strong>ion to be obtained from the SPO and to beupdated by DPO in respect of the districts visitedby MI and verified with sample checks during fieldvisits.The number of children who have been provided with aids and appliances is 5521(100%) of the enrolled CWSN) during the current financial year.Whether there are any difficulties in gettingand utilizing the aids and appliances.In<strong>format</strong>ion to be obtained from SPO/DPO.No difficulties were reported in getting and utilizing the aids and appliances.The number of resource teachers identified inthe districts? The list of NGOs associated withCWSN in the district? The details ofguidelines issued for the resourceteachers/NGOs?In<strong>format</strong>ion to be obtained from SPO/DPO. List ofNGOs and copies of guidelines to be attached withthe report of MI. Sample checks be done duringfield visits by MI to ascertain the tasks being doneby Resource Teachers/NGOs for CWSN.15 resource teachers are identified in the district. The teacher pupil ratio is 1:368. List ofNGOs associated with CWSN in the district is not available.Whether the district has an IED coordinator?whether he has been oriented and whether hehas attended any capacity buildingprogramme at the State level?The district has an IED Coordinator.Whether the State has prescribed anymonitoring <strong>format</strong> and the frequency withwhich the in<strong>format</strong>ion is furnished to SPO? Isthere an IE Coordinator of SPO? Howknowledgeable is he or she in this area? Howmany trainings and workshops has she/heattended?In<strong>format</strong>ion to be obtained from DPO of districtsvisited by MI.In<strong>format</strong>ion to be obtained from DPO/District IEDin charge/ Coordinator. Copy of the <strong>format</strong> to beobtained and enclosed with a report of MI.The State has furnished monitoring <strong>format</strong> to DPO on which in<strong>format</strong>ion is sent everymonth.


(v)How many schools have been provided withramps?159In<strong>format</strong>ion to be obtained from DPO and to beverified in the schools visited by MI with theassistance of VEC/Teachers.Out of 106 sampled schools in the district ramps were provided in 34 schools (32.1%)(vi)(vii)How many children have been provided homebased support during the current financialyear?In<strong>format</strong>ion to be obtained from SPO/DPO andone or two sample checks be done by MI.No children have been provided home based support during current financial year.How many parents have been givencounseling during the current financial year?In<strong>format</strong>ion to be obtained from SPO/DPO and tobe verified during field visit by MI, with help fromVECs/school teachers.Out of 106 sampled schools 10 schools (9.4%) have reported that parents of CWSN havebeen given counseling during the current financial year.(viii)The number of CWSN children stated to beenrolled and actually present in theschools/EGS centres visited by MI?In<strong>format</strong>ion to be verified on the spot with theassistance of VEC/Teachers.The total enrolment of CWSN was 363 and the actual presence was 192. The presencepercentage is 53%. Class wise break up is given below:ClassesEnrolment ofCWSNPresence on the dayof visit% of presenceClass I 37 19 51.4Class II 43 25 58.1Class III 42 24 57.1Class IV 46 21 45.7Class V 40 29 72.5Class VI 56 26 40.4Class VII 59 30 50.8Class VIII 40 18 37.5Total 363 192 52.9(i) National Programme for Education of Girls at Elementary Level (NPEGEL):(i)The number of clusters targeted district-wise,and the number of model cluster schoolsactually made functional during the currentfinancial year?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO. Spot verifications be donein sample of EBB by MI.135 targeted in the district where programme was approved and in all schools programmewas made functional during the current financial year.(ii)The target number of additional classrooms,drinking water, toilet and electrification etc.sanctioned in model clusters, during thecurrent financial year and the present status ofconstruction etc?In<strong>format</strong>ion to be obtained from SPO and to beupdated from the DPO of the district visited by MI.The State should provide in<strong>format</strong>ion item-wiseprogress such as completed, work in progress andworks not started. Sample spot verification be doneby MI with help of local VEC and women’s groups.


(iii)(iv)(v)(vi)(vii)The target number of additional classrooms was 135, drinking water 135, toilet 135 andno target was fixed for electrification during the current financial year. The present statusof construction was verified from 9 sampled schools where NPEGEL programme wasfunctional. ACR was complete in 5 schools (55.6%) and 4 (44.4%) have not yet started. Incase of drinking water 6 schools (66.7%) have completed, 3 (33.3%) yet to start work.Regarding toilet 7 schools (77.8%) have completed and 2 (22.2%) have not yet started tillDecember 2008.Whether model clusters in the districts havebeen provided with gender sensitize teachinglearning materials, vocational training, bridgecourses, gender sensitization to teachers andadditional efforts to mobilize community andwomen’s groups in favour of girls education?160In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO. The actual implementation tobe verified in respect of MCS visited by MI inschools and local community.Out of 9 schools 5 (55.6%) schools have campaigned for gender sensitization, they havegender sensitizing TLM. 6 schools (66.7%) have started community mobilization forgirl’s education. Vocational/bridge courses have been introduced.Whether funds have been released forNPEGEL programme in time and district-wisequantum of funds and date of release of funds?In<strong>format</strong>ion to be obtained from the SPO to beupdated from DPO visited by MI.A fund of Rs 116 lakhs was released for NPEGEL programme in the district.i. Whether a district gender coordinatoris in position?Yes, District Gender Coordinator was in positionj. Whether a monitoring system to checkprogress in girls educationinterventions, has been developed inState SSA programme and with whatperiodicity is it reviewed?.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.To be ascertained from DPO with District GenderCoordinator. A copy of monitoring <strong>format</strong> beenclosed in Report. In<strong>format</strong>ion to be taken fromSPO.DPO has developed monitoring system to check the progress of NPEGEL. Monitoring isdone every month.The number of ECCE centers operationalunder Innovation Head funds (Rs. 15 lakhs forgirls education) and/or NPEGEL, districtwise?In<strong>format</strong>ion to be obtained from the SPO to beupdated at DPO level. The actual implementation tobe verified in field visits by MI.Out of 135 NPEGEL centers, ECCE center is operational at 116 centers under innovationhead funds.Whether the State has prescribed anymonitoring <strong>format</strong> for this activity and thefrequency with which the in<strong>format</strong>ion isfurnished to SPO?No, MI did not find a copy of monitoring <strong>format</strong> in the school.In<strong>format</strong>ion to be obtained from SPO/ DPO. Copyof the <strong>format</strong> to be obtained and enclosed with areport of MI. Sample check by MI in the field visit.(j) Katurba Gandhi Balika Vidayalaya (KGBV):(i)Number of KGBV sanctioned district-wise andblock-wise and the number of KGBVoperational during the current financial year.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI. Sample check by MI in the field visit.10 KGBVs are sanctioned in the district, one each in blocks of Dawatm Dinara,Nasriganj, Rajpur, Suryapura, Tilauthu, Rohtas, Nauhatta, Chenari and Nokha. OnlyKGBV Nauhatta is operational during current financial year.


(ii)(iii)(iv)(v)(vi)The number of KGBV in the State in respectof which land have been identified, districtwise.2 KGBVs at Dinara and Suryapura land has been identified.Whether the State has drawn up any detailedguidelines for running the KGBV schools.Yes, and instruction is provided to Management of the KGBVs.The number of KGBV in respect of which allformalities for construction have beencompleted.161In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.To be obtained from the SPO and verified fromDPO/KGBV visited by MI.In<strong>format</strong>ion to be obtained from SPO office and tobe updated from DPO in respect of districts visitedby MI.For 1 KGBV Nauhatta all formalities for construction were complete.The number of posts sanctioned for the KGBV(teachers and other staff) in the district andthe present position of filling up of these posts.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.For 10 KGBVs, 130 posts were sanctioned, out of which 94 have been appointed. MIvisited 3 KGBVs in the district in which 30 staff were sanctioned, 3 wardens, 12subordinate staff and 16 teachers. Out of which 10 subordinate staff and 12 teachers wereappointed.The number of students admitted in theKGBVs started in the district.To be obtained from DPO and to be verified inrespect of KGBV visited by MI.831 students were enrolled in all KGBVs in the district. MI visited 3 KGBVs where 242students were enrolled.The details of facilities available such asfurniture, bedding, meals to be verified by MIin respect of KGBV visited.To be obtained on the spot in respect of KGBVvisited by MI.MI visited 3 KGBVs, furniture was adequate at 2, living space was adequate at 2 KGBVsand inadequate at 1 KGBVs as 100 girls were adjusted in 3 rooms, bedding wasinadequate at 2 KGBVs and satisfactory at 1 KGBV. But due to cold two girls weresharing one bed, storage for grain was satisfactory and cooking space was also adequate.(k) District In<strong>format</strong>ion System for Education (DISE):(i)(ii)(iii)(iv)Whether EMIS set up in each district of theState/UT and whether requisite computers andcomputer operators have been put in position?In<strong>format</strong>ion to be obtained from the SPO and to beupdated from DPO of the district visited by MI.Yes, EMIS setup is established in the district of Rohtas. One computer operator is inposition in the DPO where the requirement is for 3.What is the time schedule drawn up by theState/UT for DISE/EMIS for the current year?To be obtained from SPO and cross checked indistricts whether they have received suchinstructions and are adhering to it. If not, givereasons for delay/deviation. To be checked fromdistricts visited by MIYes, SPO has given a schedule to capture data on DCF by the end of everymonth/quarterly.Whether data capture <strong>format</strong> have beensupplied to all schools latest by August?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.Data capture <strong>format</strong> is supplied to each school latest by August bu MI found that DCF wasnot available in some sampled school even in the month of December 2008.Whether any training has been imparted to theteachers for filling up data in the data capture<strong>format</strong>? If so when, duration where was thetraining held?In<strong>format</strong>ion to be obtained from DPO and to beverified from teachers of the schools visited by MI.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training.


(v)(vi)(vii)Whether CRC/BRC coordinators have beengiven task of verifying 5% of the datacollected? Have they been oriented/trained forthis? If so when? How are they discharging thisresponsibility? Has the SPO also engagedindependent/third party to verify the data? Ifso, please give details, including findings. ?162In<strong>format</strong>ion to be obtained from SPO/DPO andcross checked during the Field visit by MI toBRCs/CRCs and schools.The teachers have been trained to fill up DCF, CRC/BRC coordinators have been trainedto collect 5% of the data and completed data is passed on to state by DPO. The coordinatortraining was held at BRC of each block. It was one day orientation training. SPO hasinvolved monitoring institution as a third party to verify the data.Whether the data collected and compiled bythe DPO was passed on to the State well in timei.e. by November?In<strong>format</strong>ion to be obtained from DPO and SPO.DPO states that it is unable to pass TOTAL SCHOOL REPORT quarterly well in time dueto non availability of data from schools.Is there an MIS in charge at State level? Is hefully conversant with needs of SSA in MIS?How many workshops/trainings has heattended in GOI/NIEPA?In<strong>format</strong>ion to be obtained from SPO.No in<strong>format</strong>ion is provided by SPO(l) Research and Evaluation:(i)(ii)The number of Research to be undertakenduring the current financial year district-wiseand the actual number of research sanctioned.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.In the district of Rohtas neither any research was sanctioned during previous year(2007 – 08) nor was any research undertaken during current financial year (2008 –09).The number of studies sanctioned in theprevious calendar year and the number of themcompleted.No study was sanctioned in the previous calendar year.In<strong>format</strong>ion to be obtained from the SPO andto be updated from the DPO.(iii)Is there a Research/Evaluation in-charge atSPO level? What is the person’s role? What isthe system of coordination on research issuesboth SCERT/SIEMAT/DIETs etc? What is themechanism for sanction of research proposalsand projects? Is there a State Level Committeefor the purpose? Is there a prescribed contract<strong>format</strong> for commissioning of research?Coordination with DIET is limited only to conduct training.In<strong>format</strong>ion to be obtained from SPO.(m) Functioning of the VEC:(i)(ii)The total number of village/school level/management committees constituted, districtwise?In<strong>format</strong>ion to be obtained from the SPO andto be updated by the DPO.In the District of Rohtas VSS has been sanctioned in 2131 schools and it is functionalin 994 schools and in 962 schools Ad hoc committee/Tadarth Committee is functional.A copy of the guidelines on delegation of powersto VEC/SMC and whether these guidelines areavailable with the VEC?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.


(iii)(iv)(v)(vi)MI found that copy guide lines for constitution and function of VSS was available in34 schools (32.1%) of total sampled schools (106).Guidelines given on adequate representation towomen in VEC/SMC? The actual number ofwomen associated in the VEC of the schoolvisited by MI?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.MI found that in 57 schools (22.8%) of total sampled schools (106) representation ofwomen was adequate. Out of 1272 members 489 (38.4%) were women and out ofthem 207 (16.3%) belong to SC/ST.The frequency of meeting of VEC as per theguidelines and the actual dates of meeting of thecommittee during the six months preceding thevisit of MI? The total number of members ofVEC and how many are attending the meetingregularly? Whether women and SC/ST membersof these Bodies participate regularly in themeeting?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records, invillages/schools visited by MI.Out of 62 schools where VSS is functional at present 9 have reported that meeting isregularly conducted on 18 th of every month. 8 schools have conducted 2 meetings inthe last six months and 27 schools have 3 meetings in the last six months.Representation of women/SC/ST was reported to be adequate.Whether members of the VEC have beenoriented and the percentage of the membersoriented? When these trainings were held? Whoconducted the trainings? What is the VECsperception of the trainings?In<strong>format</strong>ion to be collected from theSPO/DPO and to be verified from theVEC/SMC during the Field visit by MI.In the previous year 258 members of VSS got orientation training of 3 days. Theirpercentage to the total members of sampled school stood as 43.4%. The training wasconducted both at BRC and CRC level. The members’ general perception about threedays orientation training was that it provided them opportunity to understand variousaspect of school functioning.The contribution made by VEC in improving theenvironment of the school, enrolment andattendance of teachers and students?In<strong>format</strong>ion to be obtained from VEC andverified on the basis of records by MI duringfield visits.VSS members of 62 (58.5%) schools have contributed in the completion of civil work,of 63 (59.4%) schools have taken responsibility to maintain discipline in the school, of66 (62.3%) school have participated in enrolment drive and reducing dropout, of 67(63.2%) schools have participated in preparing MDM and supervising its distribution.163(vii)(viii)Whether VEC is maintaining proper record offunds received by them.In<strong>format</strong>ion to be obtained on scrutiny ofrecords of VEC and to be cross-checked withDPO.VSS members of 69 (65.1%) schools have maintained the proper records of fundsreceived by them.Is there any programme officer in-charge forCommunity mobilization/participation at SPOlevel? Is the person aware of his/her role? Whattypes of monitoring or capacity building is done?None of the VSS member has participated at SPO level.In<strong>format</strong>ion to be obtained at SPO level. See<strong>format</strong>s and record of SPO


(n) Staffing at State and District Level:(i)(ii)The total number of staff sanctioned category wise in the Stateoffice under SSA and the number in position and action taken tofill up the vacancies? Are there specific ProgrammeCoordinators for Quality/Pedagogy/Training; Gender and Girlseducation; Civil Works; Inclusive Education; EGS/AIEinterventions; Financial Management; Research Evaluation;MIS; Planning; and Community Mobilization/ participation? Insmaller states how many functional areas have been given toeach Programme Coordinator? Are all ProgrammeCoordinators oriented and knowledgeable about their tasks?In<strong>format</strong>ion to be obtained from SPO.Out of 30 sanctioned posts in the district HQ of Rohtas 20 posts are filled up, 10 posts are lyingvacant. Similarly out of 38 posts sanctioned for block level, 18 are filled up and 20 posts remainvacant leading to acute shortage of working hands at both district and block level. As a result oneperson is assigned coordination for several components.The number of meetings of the General Body and EC heldduring the previous financial year?No in<strong>format</strong>ion available.164In<strong>format</strong>ion to be obtained from SPO andverified from their records.(iii)The total number of staff sanctioned category wise in the districtoffice and the number in position and action taken to fill up thevacancies?In<strong>format</strong>ion to be obtained from SPO andverified at DPO level in districts visited by MI.Total post sanctioned is 30 and 20 posts are filled while 10 are vacant. Details can be seen from thetable given below:-Sl. No. Post Sanctioned number In position1 DSC-cum-DPC 1 12 Ex. Engineer 1 03 ADPC 1 14 APO 3 15 A. Engineer Civil 1 16 Account Officer 1 07 A.C.P. 1 18 A.R.P. 4 19 Accountant 1 110 J.E. Civil 3 311 Data Entry Operator 1 012 Computer Steno Typist 3 213 Account Assistant 1 114 Assistant 1 115 Store Keeper 1 116 Peon 3 3Total 30 20(iv)The number of BRCs/CRCs sanctioned? Staffing position andaction taken to fill vacancies?In<strong>format</strong>ion to be obtained from SPO/DPOand to be verified in respect of BRCs/CRCsvisited by MI.19 BRCs have been sanctioned. Each BRC has 5 staff consisting of 1 BRCC, 3 RPs, one computeroperator or data entry assistant. Each CRC has 1 CRCC and 1 or 2 RP. Many a time one is solelyresponsible for all works done at CRC. No action taken to fill up vacancies.


(v)Does SPO have clearly laid down rules/regulations for filling upposts of SSA?Yes165To be verified at SPO through checking ofrecords.(o) Outreach of primary/upper Primary educational facilities to SC, ST, Minority groups and to girls as well,especially in special focus districts.At primary level enrolment of SC/ST and general category is satisfactory but it is very low forminority Muslims i.e. 10% for Boys and 8.8% for girls in correspondence with their childpopulation in the age group 6-11 years. Same is the case in upper primary where enrolment ofMuslim boys and girls are 5.7% and 5.6% respectively in the sampled schools of Rohtas.(p) Additional items to check during school visit by MI:(i)The number of days the school functioned during thelast academic year?In<strong>format</strong>ion to be obtained from the School records.Out of 106 schools 2 have functioned for less than 200 days, 62 have functioned for less than 250days, 2 have functioned for less than 300 days and one school reported to have function for morethan 300 days.(ii)(iii)(iv)(v)(vii)Whether the school has clean environment, goodbuildings, playgrounds, good classrooms with properflooring, roof and windows? Whether the classroomshave proper lighting?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 106 schools the condition of building was good in 13 schools (12.26%), satisfactory in 47schools (44.3%) and poor in 22 schools (20.75%). Condition of play ground was good in only 0schools (0%), satisfactory in 27 schools (25.47%), poor in 49 schools (46.22%) and there were noplayground at all in 15 schools (14.15%). Condition of Classroom was good in 8 schools (7.5%),satisfactory in 49 schools (46.2%) and poor in 49 schools (46.2%). Condition of flooring wasgood in 6 schools (5.6%), satisfactory in 56 schools (52.8%) and poor in 44 schools (41.5%).Condition of roof was good in 9 schools (8.5%), satisfactory in 56 schools (52.8%) and poor in 41schools (38.7%). Condition of ventilation and light was good in 14 schools (13.2%), satisfactoryin 62 schools (58.5%) and poor in 30 schools (28.3%).Whether the classes have proper sitting arrangementfor children, a black board, TLM materials?In<strong>format</strong>ion to be recorded on the basis ofobservation.Out of 106 schools sitting arrangement was good in 2 school (1.8%), satisfactory in 42 schools(39.6%) and poor in 62 schools (58.5%). Condition of Black Board was good in 5 schools (4.7%),satisfactory in 84 schools (79.2%) and poor in 17 (16.0%) schools. The TLM was found good in10 schools (9.4%), satisfactory in 61 schools (57.5%), poor in 29 schools (27.3%) and it was notavailable in 6 schools (5.6%).Whether health camp facility was made available tothe children during the previous six months?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Only 3 schools (2.8%) have reported that heath camp facility was organized there.Whether the school has adequate play material for thechildren? Is it used?In<strong>format</strong>ion to be recorded on the basis ofobservation.The play material was good in 5 schools (4.7%), satisfactory in 47 (44.3%) schools and poor in 45schools (42.45%).If there is low attendance the reasons for the same?In<strong>format</strong>ion to be obtained from the teachers/VEC.


The main reason for low attendance was stated as:-1. Paddy harvesting2. Severe cold season3. lack of adequate teachers4. involvement of teachers in non academic works5. lack of interest among students/their parents166(viii)(ix)(x)(xi)Steps taken to promote attendance by the school andby the VEC/SMC/PTA etc?In<strong>format</strong>ion to be obtained from the teachers andVECs etc.The main steps taken by the school and VSS members to promote attendance are as follows:-17. Prabhat pheri in the locality/village in which one or two teachers along with one or twoVSS members visit student’s home and convince parents to send their ward in school.Enrolment derive is also associated with this prabhat pheri.18. Parents are oriented about regularity of their ward in monthly PTA meeting.19. One teacher is deputed daily to move in the village and collect children and tell parents toprepare their ward for school going.20. Mother – Teacher Association actively participate to bring students to the schoolWhat is the present process of assessing theachievement level of students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Evaluation of students learning achievement is based on their written and oral performance.Among 106 sample schools, in 21 schools (9.8%) it is completely based on written examination,63 schools (59.4%) have oral test only while 20 schools (18.9%) conduct both oral and writtentest. 2 schools have reported that they conduct practical also.Whether continuous and comprehensive evaluationand grading system has been introduced for students?In<strong>format</strong>ion to be recorded on the basis of schoolrecords.Continuous and comprehensive evaluation is launched in each school of the district but it ismostly confined to cognitive areas. In non cognitive areas 45 schools (42.5% ) have reported forevaluation. In cognitive areas also test is confined to half yearly and annual examination. Only 2schools have reported to conduct monthly tests. 75 schools (70.8%) have reported that they haveintroduced grading system in their schools.The achievement level of children.Assessment to be undertaken by the MI on the day ofvisit.MI representative assessed the achievement level of children and that achievement level was lowin the subject like English, Math and science. It was satisfactory in case of social studies. Subjectwise achievement of 106 schools is given as follows:Subject Very Good Good Satisfactory UnsatisfactoryLanguage 7 (6.6%) 40 (37.7%) 43 (40.6%) 16 (15.1%)Mathematics 4 (3.8%) 28 (26.4%) 53 (50.0%) 21 (19.8%)EnvironmentalStudies2 (1.9%) 28 (26.4%) 54 (50.9%) 22 (20.7%)English 1 (0.9%) 10 (9.4%) 54 (50.9%) 41 (38.7%)The rapport of the children with the teachers?Assessment on the basis of observation by MI.(xii)(xiii)The rapport of children with the teacher was good. MI found that teachers are trying their best tosolve the academic as well as personnel problems of students.Whether the school has under age or over agechildren if so, their number and percentage?In<strong>format</strong>ion to be recorded on the basis of schoolrecords and observations.Among 106 sample schools there were 3510 underage (46.3% to total enrolment 7578) and 784(10.3%) over age children in classes I – V. At upper primary stage from class VI to VIII, therewere 1674 (42.4% to total enrolment 3994) underage and 460 (11.7%) overage children.


The number of children who have dropped out of theschool during the previous six months. Whether they arecontinuing their studies in any private schools?167To be ascertained from teachers/VEC schoolsrecords.There were 11048 children enrolled in classes I –V out of which 413 (3.7%) have dropped out.Similarly at upper primary stage 7452 children enrolled in classes VI – VIII out of which 133(1.8%) have dropped out. Class wise dropout in sampled schools is given below:-(xiv)Classes No. of enrolled children Drop out % of drop outin 2007 – 08I 2579 120 5.0II 2367 106 4.5III 2008 49 2.4IV 1932 43 2.2V 2162 86 4.0Total I – V 11048 413 3.7VI 2613 66 2.5VII 2343 41 1.7VIII 2496 26 1.0Total VI – VIII 7452 133 1.8The number of children who have been retained in thesame class from the previous academic year and theirpercentage grade wise?In<strong>format</strong>ion to be obtained on the basis of schoolrecords and discussion with teachers.Retention in the same class at primary stage is very high. It is 9.8% for classes I to V and 0.8%for classes VI to VIII. Cass wise details are given below:-(xv)Classes No. of enrolled children No. of Retained % of drop outin 2007 – 08CildrenI 2579 673 26.1II 2367 192 8.1III 2008 125 6.2IV 1932 50 2.6V 2162 40 1.9Total I – V 11048 1080 9.8VI 2613 33 1.3VII 2343 16 0.7VIII 2496 10 0.4Total VI – VIII 7452 59 0.8(q) Any other issues relevant to SSA implementationDSE is also functioning as DPO and many a time project work is hampered due busy schedule ofDSE. Most of BRCCs of Rohtas demanded to arrange permanent vehicle at BRC. Rentedvehicles often causes disruption in monitoring schools, CRC and other training programme.MI may give a maximum 2 page note, on any other issues, relevant to SSA implementation, not covered above.Schools have sufficient number of teaching positions on school record but two or three have beendeputed to others works other than teaching both at district and block level. As a result of suchdeputation the concerned school has shortage of teachers. Many head masters have reported thisproblem as acute one because the students are suffering due to insufficient number of teachers inschool.


168(r) List of enclosure to be attached along with the above report ( Please see the TOR 2008-2010 in which we have requested all the MIs to include some of the circulars , copies of theguidelines etc is to be included in the MI’s report)Please include all the Annexure 1 to annexure 1 to 86. Annexure 1 – for the function area of Opening of Schools (both Primary and Upper Primary)Whether any guidelines have been issued either by SPO and or DPO for the items to be provided for thenew school under this grant? Copy of the circular /orders to be obtained from SPO and DPO. A copy ofthe instructions be enclosed along with MI report.7. Annexure 2 – Text BooksWhen were the textbooks actually received and distributed in the district? Any instruction/circularsreceived from the SPO office in this respect? In<strong>format</strong>ion is to be obtained from DPO of district visitedby MI. A copy of the circular/ instructions issued by SPO to DPO in this respect be enclosed along withthe Monitoring Report.8. Annexure 3 – School Grant(i) Total number of schools district-wise in primary and upper primary to whom school grants areapproved for the current financial year? Have these funds released to the districts, if so when (theschool grants are to be received by the school within two months of opening)? Whether any guidelineshave been issued to the schools on how to utilize this grant? In<strong>format</strong>ion to be obtained from SPOoffice and to be updated from the DPO in districts visited by MI. A copy of the guidelines is to beenclosed with the Monitoring Report.(ii) Whether the DPO has released funds for school grants @ Rs. 2000/- per school to theschool/VEC/SMC accounts, if so when? The number of schools to whom releases have been made? HasDPO circulated guidelines to the school level for utilization of the school grant? In<strong>format</strong>ion to beobtained from DPO in district visited by MI and to be verified in schools visited by MI. A copy of theguidelines is to be enclosed in the Monitoring Report.9. Annexure 4 – Teacher TrainingIn respect of the schools visited by MI, the number of teachers sanctioned for the schools, the number ofteachers in position, the number of teachers present in the school on the day of visit, the names of theteachers absent on the day of visit. Whether any teacher is a habitual absentee? In<strong>format</strong>ion to beobtained from the school and from the VEC. The list of the names of teachers absent and those who arehabitually absent must be given in the report.10. Annexure 5 – Teaching Learning Material (TLM) grantsThe date of release of TLM grant from DPO and the number of teachers covered? Whether anyInstructions have been issued in respect of utilization TLM grants by DPO/SPO? In<strong>format</strong>ion to beobtained from DPO and to be verified in schools visited by MI. A copy of the instructions be enclosedwith the report.


16911. Annexure 6 – EGS and AIE(i) Whether the EVs are given academic support by the BRC/CRC regularly. The frequency of suchacademic support be ascertained. Whether any instruction have been issued by DPO on this?In<strong>format</strong>ion to be obtained from DPO/BRC/CRC and to be verified from the EVs of the centres visitedby MI. Copy of the instructions to be enclosed with the report.(ii) Is there any monitoring <strong>format</strong> available with DPO on which SPO takes in<strong>format</strong>ion regardingEGS/AIE centres operating in the district? The frequency with which the in<strong>format</strong>ion is furnished to theSPO? In<strong>format</strong>ion to be obtained from DPO and District Coordinator for EGS/AIE by MI in districtsvisited. Copy of the <strong>format</strong> to be obtained and enclosed with the report of the MI.7.Annexure 7 – Children with special needs (CWSN)(i)The number of resource teachers identified in the districts? The list of NGOs associated with CWSN inthe district? The details of guidelines issued for the resource teachers/NGOs? In<strong>format</strong>ion to be obtainedfrom SPO/DPO. List of NGOs and copies of guidelines to be attached with the report of MI. Samplechecks be done during field visits by MI to ascertain the tasks being done by Resource Teachers/NGOsfor CWSN.(ii) Whether the State has prescribed any monitoring <strong>format</strong> and the frequency with which thein<strong>format</strong>ion is furnished to SPO? Is there an IE Coordinator of SPO? How knowledgeable is he or she inthis area? How many trainings and workshops has she/he attended? In<strong>format</strong>ion to be obtained fromDPO/District IED in charge/ Coordinator. Copy of the <strong>format</strong> to be obtained and enclosed with a reportof MI.12. Annexure 8 – National programme for education of girls at Elementary level (NPGEL)(i) Whether a district gender coordinator is in position? Whether a monitoring system to check progressin girls education interventions, has been developed in State SSA programme and with what periodicityis it reviewed? To be ascertained from DPO with District Gender Coordinator. A copy of monitoring<strong>format</strong> be enclosed in Report. In<strong>format</strong>ion to be taken from SPO.9. Annexure9-. List of Schools/EGS/AIE/SMC/VEC visited in each district is to be attached in each districtreport for both SSA and MDM tasks


(s) Mid-Day Meal Scheme:170(i) Name of the Monitoring Institution <strong>Jamia</strong> <strong>Millia</strong> <strong>Islamia</strong>,New Delhi(ii) Period of the report 1-08-2008 to 31-01-2009(iii) Name of the DistrictROHTAS(iv)Date of visit to the Districts/EGS/SchoolsFrom12 th December 2008 to22 nd December 200877.REGULARITY IN SERVING MEAL:Whether the school is serving hot cooked meal daily? If there wasinterruption, what was the extent and reasons for the same?In<strong>format</strong>ion is to be given in this box only. Similarly for all the items.Students, Teachers & Parents78.TRENDS:Extent of variation (As per school records vis-à-vis Actuals on theday of visit)No. Details Day previousto date of visitOn theday ofvisitxxi. Enrollment 43099xxii.xxiii.xxiv.No. of children attendingthe school on the day ofvisitNo. of children availingMDM as per MDMRegisterNo. of children actuallyavailing MDM on the dayof visit226801656116561School level registers, MDMRegisters Head Teachers, Schoolslevel MDM functionaries /Observation of the monitoringteam.79.REGULARITY IN DELIVERING FOOD GRAINS TO SCHOOLLEVEL:(xiii) Is school receiving food grain regularly? If there is delay indelivering food grains, what is the extent of delay and reasonsfor the same?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.72% of schools have reported to receive food grains regularly. Some irregularity was causeddue flood in the current year. Extent of delay in normal days is upto one month.(xiv) Is buffer stock of one-month’s requirement is maintained?In more than 38 (35.8%) of schools buffer stock was not available.School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries


(xv) Is the food grains delivered at the school?171School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionariesYes, the food grains delivered at the schoolREGULARITY IN DELIVERING COOKING COST TO SCHOOLLEVEL:(xiii) Is school receiving cooking cost in advance regularly? If thereis delay in delivering cooking cost what is the extent of delayand reasons for it?School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.80.Yes, many schools have reported delay in receiving cooking cost. The extent of delay from 15days to one month.(xiv) In case of delay, how schools manage to ensure that there is nodisruption in the feeding programme?In case of delay HM manages from other funds,School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.(xv) Is cooking cost paid by Cash or through banking channel? School level registers, MDMRegisters, Head Teacher, Schoollevel MDM functionaries.In 41 (38.7%) schools cooking cost is paid in cheque.81.SOCIAL EQUITY:Did you observe any gender or caste or community discrimination incooking or serving or seating arrangements?ObservationsMI did not observe any gender or caste or community discrimination in cooking or serving orseating arrangements. Though in 4 (3.8%) schools students reflected upon castediscrimination, gender discrimination in 4 (3.8%) schools and disability discrimination inanother 4 (3.8%) schools. Generally no discrimination is made on caste, gender and disabilitybasis.82.VARIETY OF MENU:(xiii) Has the school displayed its weekly menu, and is itable to adhere to the menu displayed?Yes, 78% of schools have displayed weekly menu on the wall of school itselfObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.83.(xiv)Is there variety in the food served or is the same foodserved daily?Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.96.6 % of the students and 98.2% of parents say that khichri is the only menu but 3.4% ofstudents and 1.8% of parents have stated the variety in the food is there. Same menu is notserved daily.


Yes,(xv)Dose the daily menu include rice / wheat preparation,dal and vegetables?172Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.QUALITY & QUANTITY OF MEAL:Feedback from children oni) Quality of meal:Observations of Investigationduring MDM service97.7% students have shown their satisfaction in quality ofmeal.84.j) Quantity of meal: Observations of Investigationduring MDM service96.8% students have shown their satisfaction quantity ofmeal is sufficient for them.c){If children were not happy Please give reasons and suggestionsto improve.}All children were happy.Observations of Investigationduring MDM serviceSUPPLEMENTARY:(xii) Whether children are given micronutrients (Iron, folic acid,vitamin – A dosage) and de-worming medicine periodically?Teachers, Students, School Record85.14.2% of students have reported that given doses of vitaminsand de-worming medicines.(xiii) Who administers these medicines and at what frequency?Mostly class teachers distribute these medicines. Only in 3schools where health camp was organized, doctors havegiven these medicines.(xiv) Is there school Health Card maintained for each child?It is maintained in only 3 schools health card.STATUS OF COOKS:(v) Who cooks and serves the meal? (Cook/helper appointed bythe Department or Self Help Group, or NGO or Contractor)Teachers, Students, School RecordTeachers, Students, School RecordObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.86.In 63 school (59.4%), meal is cooked and served by cook, in 4 schools (3.8%) it is cookedand served by NGOs and in 31 schools (29.2%) any other group and self help group iscooking and serving the meal in 3 schools (2.8%).( ii ) Is the number of cooks and helpers adequate to meet therequirement of the school?YesObservations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.


( iii )What is remuneration paid to cooks/helpers? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.The remuneration of cook varies from Rs. 1000/- per month to Rs. 2500/- per month. Out of49 schools 12 (29.5%) have paid Rs. 1000/- per month, 10 (20.4%) paid Rs. 1500/-pm, 21schools (42.9%) paid Rs. 2000/- pm and 6 schools (12.2%) have paid Rs. 2500/-pm( iv).Are the remuneration paid to cooks/helpers regularly? Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.75.5% cooks have stated they have been receiving their payment regularly.( v) Social Composition of cooks /helpers? (SC/ST/OBE/Minority) Observations and discussion withchildren teachers, parents, VECmembers, Gram Panchayatmembers and cooks.In 49 schools (46.2%) cooks belong to SC/ST category, and in 86 schools (81.1%) cooksbelong to woman category.173INFRASTRUCTURE:Is a pucca kitchen shed-cum-store:School records, discussion withhead teacher, teacher, VEC, GramPanchayat members.87.(u) Constructed and in use(v) Constructed but not in use under(w) Under construction(x) Sanctioned, but constructed not started(y) Not sanctionedAny other (specify)In<strong>format</strong>ion is to be given for point (a) , (b), (c) , (d) and ( e))(q) Pucca shed is constructed and used in 53 schools (50%)(r) Nil(s) Nil(t) In 41 (38.7%)schools open space is used for kitchen88.89.In case the pucca kitchen shed is not available, where is the foodbeing cooked and where are the foodgrains/other ingredients beingstored.Discussion with head teacher,teacher, VEC, Gram Panchayatmembers, ObservationIn open space under katcha shed. In 10 schools class rooms are used for storing food grain. In17 schools office is used as the store room. In another 15 schools food grain is stored athouses of VSS member.Whether potable water is available for cooking and drinkingpurpose?Yes, mostly hand pipes are used for water.-do-90.91.Whether utensils used for cooking food are adequate? Teachers/Organizer of MDMProgrammeIn 35 schools (33%) utensil are adequate and in 59 (55.7%) schools utensils are inadequate.What is the kind of fuel used? (Gas based/firewood etc.)ObservationIn 89 schools (84%) wood is used as fuel, in 3 school (2.8%) coal is used and in 2 schools(1.9%) gas is used


SAFETY & HYGIENE:v. General Impression of the environment, Safety and hygiene:Observation174Safety - : 6 schools (5.7%) have very good environment, 41 schools (38.7%) have goodenvironment and in 39 (36.8%) schools have fair environment while 20 (18.8%)have poorenvironment.Hygiene - : The hygienic condition was very good in 1 (0.9%) schools, good in 39 schools(36.8%), fair in 53 schools (50%) and poor in 13 (12.2%) schools.Cleanliness - : Cleanliness condition was very good in 2 (1.9%) schools, good in 41 (38.8%),fair in 46 schools (43.4%) and poor in 17 (16%) schools.ii.Are children encouraged to wash hands before and after eating observation92.Yes, children are encouraged to wash their hands before and after eating in 94 (88.7%)schools.iii.Do the children partake meals in an orderly manner?observationYes, in 94 (88.7%) schools it was observed that children take meals in orderly manner.iv.Conservation of water?ObservationIn 79 schools (74.5%) it was observed that children wereconserving water.xxv.Is the cooking process and storage of fuel safe, not posing anyfire hazard?observationIn 50 % of school cooking process was safe not causing any fire hazard.93.94.95.COMMUNITY PARTICIPATION:Extent of participation byParents/VECs/Panchayats/Urban bodies in daily supervision,monitoring, participationDiscussion with head teacher,teacher, VEC, Gram PanchayatmembersIn 25 schools parents and VSS members always participate in supervising and monitoring ofMDM, in 51 schools, they participate some time.INSPECTION & SUPERVISIONHas the mid day meal programme been inspected by anystate/district/block level officers/officials?Yes, 61 (57.5%) schools supervision was done by officer at block level.IMPACTHas the mid day meal improved the enrollment, attendance ofchildren in school, general well being (nutritional status) ofchildren? Is there any other incidental benefits due to servingcooked meal in schools.School records, discussion withhead teacher, teachers, VEC,Gram Panchayat membersSchool records, discussion withhead teacher, teachers, students,VEC, Gram Panchayat members.MI visited 17 schools and five KGBVs to collect data about MDM. All the schools andKGBVs were providing MDM, except few schools. I found that sufficient grain, MDMmaterials in sufficient quantity is available at two schools but MDM could not be prepareddue to shortage of needed staff. I was assured that MDM provisions will be made in thefuture.

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