CFA Standards Manual Fourth Edition - Okaloosa County Sheriff's ...

CFA Standards Manual Fourth Edition - Okaloosa County Sheriff's ...


PREFACEThe Standards Manual is the principal publication of the Commission for FloridaLaw Enforcement Accreditation, Inc. The first edition was published in August1995 with Change Notice #1 distributed in May 1996. The second edition waspublished in September 1997 with Change Notice #2.1 distributed in October1998. The third edition was published in June 2001. The fourth edition waspublished in March 2004 and is the current version of the Florida StandardsManual.This manual and other Florida law enforcement accreditation publications areavailable from:Commission for Florida Law Enforcement Accreditation, Inc.P.O. Box 1489Tallahassee, Florida 32302(800) 558-0218Fax: (407) 275-4174www.flaccreditation.orgiiJune 2012

LIMITATION OF LIABILITYThe Commission for Florida Law Enforcement Accreditation, Inc., (“Commission”)a Florida not-for-profit corporation, makes no warranty, expressed or implied, forthe benefit of any person or entity with regard to any aspect of the standardscontained herein. These standards were adopted for the sole use of theCommission for the exclusive purpose of their application to the agenciesseeking to obtain or maintain accreditation, there being no intended third partybeneficiaries hereof, expressed or implied. Nothing herein shall be construed soas to create any right, cause, property interest, or entitlement on the part of anyapplicant agency or third party. These standards shall in no way be construed tobe an individual act of any commissioner, director, employee, agency, member,individual, or a legal entity associated with the Commission, or otherwise beconstrued so as to create any liability in an individual or official capacity on thepart of any commissioner, director, employee, agency, member, individual, or alegal entity associated with the Commission.iiiJune 2012

ACKNOWLEDGMENTSIn an effort to keep up with current law enforcement trends, criminal justiceissues, and Florida Statutes, the Standards Review and Interpretation Committee(SRIC) and the Commission have been accepting and reviewing input from lawenforcement practitioners for improving the Florida Standards Manual. The fourthedition is the final result of various committee and subcommittee meetings,executive workshops, and numerous individual hours dedicated to addressing allsuggestions and concerns.The work of the Standards Review and Interpretation Committee is endless andmany dedicated professionals contributed to this edition. The Commission forFlorida Law Enforcement Accreditation, Inc. thanks the past and presentmembers of the SRIC for ensuring that fourth edition continues to meet theneeds of the Florida law enforcement community.ivJune 2012

MISSION STATEMENTThe Commission for Florida Law Enforcement Accreditation establishesstandards, oversees an accreditation program, and awards accreditation tocompliant Florida law enforcement agencies. The Commission strives to improvethe ability of law enforcement agencies to deliver professional public safetyservices.VISION STATEMENTAll Florida law enforcement agencies are state accredited.vJune 2012

TABLE OF CONTENTSACKNOWLEDGMENTS ..................................................................................... IVAPPLYING TO THE COMMISSION ................................................................. VIIIPROGRAM DEVELOPMENT ............................................................................... 1THE COMMISSION .............................................................................................. 2PROGRAM OVERVIEW ....................................................................................... 3AGENCY SELF-ASSESSMENT........................................................................... 3ON-SITE ASSESSMENT ...................................................................................... 7COMMISSION REVIEW ..................................................................................... 12REACCREDITATION ......................................................................................... 12THE STANDARDS ............................................................................................. 13ORGANIZATION .......................................................................................................................... 1:1AUTHORITY ................................................................................................................................. 2:1WRITTEN DIRECTIVE SYSTEM ................................................................................................. 3:1USE OF FORCE ........................................................................................................................... 4:1PART-TIME SWORN AND AUXILIARY MEMBERS .................................................................. 5:1CIVILIAN VOLUNTEER PROGRAMS ......................................................................................... 6:1FISCAL ACTIVITIES .................................................................................................................... 7:1CLASSIFICATION AND DELINEATION OF DUTIES ................................................................. 8:1OFF-DUTY AND EXTRA-DUTY EMPLOYMENT ........................................................................ 9:1GRIEVANCE PROCESS ............................................................................................................ 10:1CONDUCT AND DISCIPLINARY PROCESS ............................................................................ 11:1RECRUITMENT .......................................................................................................................... 12:1SELECTION ............................................................................................................................... 13:1TRAINING .................................................................................................................................. 14:1PROMOTION .............................................................................................................................. 15:1PERFORMANCE EVALUATIONS............................................................................................. 16:1FIELD PERSONNEL .................................................................................................................. 17:1INVESTIGATIONS ..................................................................................................................... 18:1JUVENILE OPERATIONS ......................................................................................................... 19:1UNUSUAL OCCURRENCES ..................................................................................................... 20:1SPECIAL OPERATIONS ........................................................................................................... 21:1TRAFFIC LAW ENFORCEMENT .............................................................................................. 22:1TRAFFIC CRASH INVESTIGATIONS ....................................................................................... 23:1TRAFFIC DIRECTION AND CONTROL .................................................................................... 24:1TRAFFIC ANCILLARY SERVICES ........................................................................................... 25:1CRIMINAL INTELLIGENCE ....................................................................................................... 26:1MISCONDUCT COMPLAINT PROCESSING ............................................................................ 27:1PUBLIC INFORMATION ............................................................................................................ 28:1PRISONER/DETAINEE TRANSPORTATION ........................................................................... 29:1HOLDING AREAS...................................................................................................................... 30:1COURT SECURITY .................................................................................................................... 31:1CIVIL PROCESS ........................................................................................................................ 32:1COMMUNICATIONS .................................................................................................................. 33:1RECORDS .................................................................................................................................. 34:1EVIDENCE ................................................................................................................................. 35:1PROPERTY ................................................................................................................................ 36:1viJune 2012

INFECTIOUS DISEASES ........................................................................................................... 37:1FORFEITURES .......................................................................................................................... 38:1INTERVIEW ROOMS ................................................................................................................. 39:1GLOSSARY ..................................................................................................................... Glossary 1CROSS REFERENCE ................................................................................................... Appendix ACOMPARATIVE COMPLIANCE LIST .......................................................................... Appendix BONSITE GUIDELINES .................................................................................................. Appendix CWAIVER FORM ............................................................................................................. Appendix DSTANDARDS REVISION FORM ................................................................................... Appendix EAPPLICATION ............................................................................................................... Appendix FAGENCY STATUS SURVEY ........................................................................................ Appendix GINDEX .................................................................................................................................... Index 1viiJune 2012

APPLYING TO THE COMMISSIONAgencies wishing to participate in the accreditation process must complete theapplication form and survey, found in Appendix F and G, and submit them to theCommission for approval. Commission staff will send the agency two copies ofthe accreditation agreement for execution and an invoice for the accreditationfees. Accreditation fees are based on the number of authorized full-time swornlaw enforcement personnel, (do not include corrections certified or other certifiedpersonnel serving in a corrections function).Full ComplianceAccreditation / ReaccreditationNUMBER FEE1 - 09 Donation10 - 24 $ 500.0025 - 99 1,000.00100 - 299 2,000.00300 - 499 3,000.00500 + 4,000.00Comparative ComplianceAccreditation / ReaccreditationNUMBER FEE1 - 09 Donation10 - 24 $ 300.0025 - 99 600.00100 - 299 1,200.00300 - 499 1,800.00500 + 2,400.00The applicant agency is responsible for on-site costs for assessors to include:overnight accommodations; per diem (state rates, at a minimum); and mileage atthe state rate, if the assessor uses his personal vehicle.viiiJune 2012

PROGRAM DEVELOPMENTIn 1993, Florida Statute 943.125 encouraged the Florida Sheriffs Association(FSA) and the Florida Police Chiefs Association (FPCA) to create anindependent voluntary law enforcement agency accreditation program. Themovement by law enforcement professionals to create accrediting bodies is inresponse to a need to ensure the public that quality services are delivered inaccordance with recognized and accepted standards.Representatives from FSA and FPCA developed an accreditation program,modeled after the national accreditation program, which requires compliance withmore than 275 professional standards designed specifically for Florida lawenforcement agencies. These standards are practical, easily understood, andachievable even for the smallest law enforcement agency. The program wasdesigned with consideration for the following goals:‣ to establish and maintain standards that represent current professionallaw enforcement practices;‣ to increase effectiveness and efficiency in the delivery of law enforcementservices;‣ to establish standards that address and reduce liability for the agency andits members;‣ to establish standards that make an agency and its personnel accountableto the constituency they serve; and‣ to implement a Florida accreditation program that establishes standardswhich do not conflict with national standards.A feasibility study and status report was delivered to the Speaker of the House ofRepresentatives in November 1993. A joint FSA/FPCA Charter ReviewCommittee was then formed, headed by Sheriff Neil J. Perry of St. Johns County.This committee developed the charter for the Commission for Florida LawEnforcement Accreditation, Inc. and established the overall framework for itsoperation.1June 2012

THE COMMISSIONThe Commission for Florida Law Enforcement Accreditation, Inc. was establishedby charter December 13, 1994 and incorporated on February 9, 1995. It is anindependent, tax-exempt, not-for-profit corporation designated as the accreditingbody for Florida law enforcement accreditation. The Commission’s purpose is toestablish a program for accreditation that can be achieved by all Florida lawenforcement agencies. The Commission is comprised of twelve volunteermembers:• four sheriffs appointed by the Florida Sheriffs Association;• four police chiefs appointed by the Florida Police Chiefs Association;• an executive from the State Law Enforcement Chiefs Association;• a mayor, city commissioner, or city manager appointed by the FloridaLeague of Cities;• a county commissioner appointed by the Florida Association of Counties;• an appellate or circuit court judge appointed by the Florida SupremeCourt; and• and Inspector General appointed by the Florida Chief Inspector General.The Commission appoints the executive director, who manages its staff and theaccreditation program. The executive director and staff have the responsibilityand authority to carry out all policies, procedures, and activities of theCommission and its committees. This staff supports agencies working towardaccreditation or reaccreditation, oversees the on-site process, coordinatesCommission review, and handles the Commission’s business matters.2June 2012

PROGRAM OVERVIEWThe Commission offers two ways for a law enforcement agency to become stateaccredited. Agencies may choose to comply with all applicable state standards(full compliance) or, if the agency is currently nationally accredited under theCommission on Accreditation for Law Enforcement Agencies (CALEA®), maychoose to comply with only the standards outlined as additional to the nationalprocess (comparative compliance).Agencies begin the accreditation process with an application. Once theapplication is completed and submitted to the Commission for review todetermine eligibility, an agreement and invoice are sent to the applicant agency.The formal accreditation process begins when the agency executes thisagreement, which specifies the obligations of the agency and the Commission.The agency has twenty-four months to complete the self-assessment phase fromthe date the executive director signs the accreditation agreement.The flow chart that follows is the blueprint for the accreditation process with eachphase explained in more detail later in this introduction.AGENCY SELF-ASSESSMENTThe applicant agency is expected to complete self-assessment within two yearsof the executive director signing the contract. During this phase, the agency willreview its policies, procedures, plans, training, and activities to be sure theycomply with applicable standards. The agency may have to establish policiesand develop procedures where none exist, or revise existing policies andprocedures. Identifying what must be done to achieve and document compliancerequires considerable effort and teamwork from all areas of the agency.Accreditation Manager Selection/ResponsibilitiesThe selection of an accreditation manager is critical to the agency’s success inachieving accreditation. It is highly recommended that this person be assignedfull-time to accreditation duties and for the duration of self-assessment. Theaccreditation manager is the person designated to direct and control theaccreditation process. The manager will coordinate the efforts of componentswithin the agency. Responsibilities will also include serving as liaison betweenthe agency and Commission staff.The sworn or civilian person selected should have a thorough knowledge of theagency’s rules, regulations, and policies and should be able to work well with alllevels of supervision within the sworn and civilian rank structure. AccreditationManager abilities and skills include:3June 2012

train and motivate others; ability to administer, plan, and organize a project; writing and editing skills; initiative; willingness to make significant decisions and accept responsibility foroutcomes; and willingness to maintain momentum until the project is brought to asuccessful conclusion.The accreditation manager is responsible for collecting the necessarydocumentation and preparing accreditation files. The Commission has computersoftware available, which is designed to aid the accreditation manager in trackingand controlling this process. This web-based software, Accreditation Manager©,has been developed specifically to help the accreditation manager maintainrecords of assignments, notations, due dates, standard summary forms, progresssummary reports, and other information essential to the accreditation process.Use of the Accreditation Manager© software is required for all agencies.Accreditation Training and NetworkingThe Commission offers accreditation manager and assessor training throughoutthe year. This training prepares students for managing the accreditation processand is highly recommended for all newly assigned personnel. Contact theCommission office for additional information about registration.Training is also available through the Florida Police Accreditation Coalition, Inc.(FLA-PAC), which provides networking opportunities and access to experiencedaccreditation managers. Agencies are encouraged to join FLA-PAC and canobtain membership information from Commission staff or any FLA-PAC member.Compliance File ConstructionProving compliance with the required number of applicable standards is theagency’s responsibility. The agency must develop and compile proofs ofcompliance necessary for assessors to determine compliance. Agencies areurged to focus on documenting compliance by supplying written directives andother written documents. Interviews and observations may supplement writtendocumentation and in some instances may serve as primary proofs ofcompliance.4June 2012

Achieving compliance will involve building files for each standard. The agencymust comply with 100 percent of the applicable mandatory standards and with atleast 80 percent of the applicable other-than-mandatory standards.File OrganizationThe agency must establish a separate file folder for each standard and clearlyidentify the standard number on the folder. (The Accreditation Manager©software program will produce the labels for identifying each file folder.) Eachfolder must include a Standard Summary Form (SSF) followed by primary andsecondary proofs of compliance, if applicable. Each SSF will contain thestandard number, the actual standard, compliance keys, and the agency’s list ofcompliance proofs. Agencies will also use this form to show that a standard doesnot apply or when the agency is exercising the 20 percent option for an otherthan-mandatorystandard. SSFs can be produced in their entirety by theAccreditation Manager© computer program, or blank forms are available fromCFA.Primary proofs state that the agency performs the function described in thestandard. Primary proofs may include agency general orders, special orders,standard operating procedures, policy manuals, ordinances, plans, rules, trainingdirectives, state laws, court orders, photographs, and memoranda that arebinding on agency members. The agency should highlight and place in the fileonly specific parts of the directive(s) that prove compliance.Secondary proofs show by example that the agency actually does the activitystated in the primary proof. Secondary proofs may include memoranda,newspaper articles, instructional material, photographs, and completed logs,rosters, evaluations, reports, and forms.Behind the SSF, assemble the proofs of compliance documentation in the orderlisted on the SSF. If only a portion of a document is relevant to the standard,highlight that part only by underlining it or by coloring it with a transparentmarker. Some standards contain “bulleted” letters, each requiring its own proofof compliance, and a system must be created to distinguish the lettered itemsfrom one another. This may be accomplished by lettering and highlighting therelevant portion of the proofs of compliance. Only the sections of a documentthat serve as the proof should be numbered and/or highlighted.This system for identification, along with adding the standard number to thedocument, will enable agency staff and on-site assessors to quickly link a givenstandard, or portion of a standard, with the appropriate proof of compliance.Agencies may find it useful to create a listing that cross-references standardswith their applicable compliance documentation and vice versa. These listings5June 2012

are helpful in maintaining ongoing compliance and in preparing annual reportsthat advise the Commission of the agency’s compliance status.For example, when a general order or procedure is being revised, theAccreditation Manager should be able to identify those standards that should bechecked and update the individual standard files when necessary. Crossreferencelistings are also useful when the Commission revises a standard. Inthis case, the listing assists the Accreditation Manager in pinpointing thosewritten directives or other documents that are affected by the Commission’schanges.Commission assessors will ask questions of agency personnel and others whoshould have knowledge about the implementation of a standard or who areaffected by a particular standard. An agency must indicate on the SSF whethercompliance may or must be verified by interviews. When creating this type ofproof, an agency must identify the person or persons to be interviewed, includingname, rank, position or job title, and how the person can be contacted. Tofacilitate the on-site assessment, an agency may wish to create a master list ofkey persons the assessors might interview.6June 2012

ON-SITE ASSESSMENTWhen an agency completes the self-assessment phase and is ready for an onsitereview it becomes a “candidate” agency.PreparationWhen the agency believes it is ready for an on-site assessment, it is highlyrecommended that the accreditation manager arrange for a mock assessment.This is a trial run for the agency to discover any shortcomings and makeadjustments and corrections prior to the formal on-site. It is most beneficial tothe agency if the mock on-site follows the same format as the formal on-site (SeeAppendix C for recommended elements).Selection of the mock assessment team is critical to the agency’s preparednessfor its formal on-site. A mock process includes the following elements:• complete review of every file folder;• facility assessment for standard compliance; and• on-site conclusion phone call between Program Manager, AccreditationManager, and Team Leader.The accreditation manager must notify Commission staff once the agency hasdetermined it can prove compliance with the requisite number of applicablestandards. The program manager and the accreditation manager will agree uponan acceptable date and length of time for the on-site. The program manager willselect prospective assessors and provide the names to the accreditationmanager. The agency will review the names of assessment team members andaccept the nominees as proposed or notify CFA staff of any conflictsimmediately. If staff determines a conflict exists, a replacement assessor will befound. The agency will be required to submit the following to Commission staffprior to the on-site review:• self-assessment status report;• annual report, if available;• written directive explaining the agency’s written directive system;• sample accreditation files, (to be determined by Commission staff);• public hearing time, date, and location (optional);7June 2012

• number, time, and date of the public telephone line for comments(mandatory for full compliance review);• maps with directions to the main facility and instructions on where to park;• hotel accommodation information; and• visitor brochures of the area.Based upon the size and locations of the agency’s facilities, a full compliance onsiteassessment will require three to four days to complete. A comparativecompliance on-site assessment may require one to two days also based onlogistics. Reaccreditation on-sites vary in length according to the number ofstandards for which compliance verification is required. Special circumstanceswithin the agency may also affect the length of an on-site review.The program managers will select a team of assessors with the level ofexperience and expertise required to fairly assess the agency. The number ofassessors assigned to each on-site assessment varies according to agency needand type of on-site. Generally, three assessors are required for an assessment.An agency pursuing full accreditation must issue a press release announcing itscandidacy for accreditation at least 30 days prior to the on-site review. Theannouncement must invite public comment, include the scheduled date and timefor calls, and the members of the assessment team. The Commission’s addressand phone number must also be included. A sample press release is provided tothe agency.The candidate agency will coordinate travel arrangements with assignedassessors and send confirmation to the Commission staff. The candidateagency is responsible for meals, lodging, and mileage (if applicable) for allassessors at a rate at the candidate agency’s rate. The candidate agency isresponsible for reimbursement of travel mileage, if assessors use their personalvehicles. The candidate agency will provide reimbursement to the assessors inadvance, whenever possible. The candidate agency will reserve singleoccupancy rooms for each assessor and pay lodging costs directly, whenpossible. The accreditation manager will notify the assessors of all travelarrangements prior to the on-site.8June 2012

ActivitiesThe sequence of activities occurring during an on-site assessment should be wellplanned and anticipated by all participants. Major emphasis is given to thereview of written documentation, personnel interviews, facility observations, andcompletion of on-site paperwork.On-site assessments will follow this general format:• an initial interview with the CEO;• an agency tour;• review of applicable files;• personnel interviews;• public information; and• exit interview.InitialInitial interviews will serve as an introduction between the assessors, CEO andagency staff. During this interview the team leader will explain the Commission’sphilosophy, describe assessors’ backgrounds, and define procedures forconducting the assessment. An entry interview is not mandatory for comparativecompliance assessments, but is highly recommended and should be held uponagreement of the team leader and the candidate agency.Agency OrientationAn agency orientation is conducted to familiarize the team with the agency’sfacilities and personnel. The orientation may include inspections of storageareas, equipment; and vehicles. A static display is not mandatory, but theagency may choose to have certain vehicles or equipment on display. Assessorswill meet key people at the agency and return during the on-site for interviews.For a comparative compliance on-site, a general orientation should be conductedto familiarize assessors with the organization and its operations. The teamleader will decide the areas of the agency to tour based upon a review of theannual report, organizational chart, or other information provided by the agency.9June 2012

Consideration will be given to the length of time that the agency has been CFA orCALEA® accredited or reaccredited and the length of time since the last on-siteassessment. When performing a comparative compliance on-site assessment,assessors will focus on standards previously identified in the agreement.However, if a CALEA® noncompliance issue presents itself during the tour, theassessors may investigate further. Their investigation may include a review ofapplicable CALEA® standard files.File ReviewAssessors will review every file folder for the required number of applicablestandards to establish conclusively full compliance by the agency. Agencies areurged to focus on documenting compliance by supplying written directives andother documents. Because proving compliance is the agency’s responsibility, anagency should compile as many proofs as it believes are necessary forassessors to verify compliance. The Commission will be the final authority onstandards applicability.While the Commission presumes that agencies operate in accordance with theirwritten directives, assessors must verify that this is the case. Therefore,assessors will interview agency personnel to ensure that they are informed aboutthe mandates of written directives. They will also observe the operations of theagency to verify compliance and will examine other provided materials thatdemonstrate conformity with written directives.Where confidential or highly sensitive information such as internal affairs reportsor records dealing with informants may be involved, the Commission may acceptblank forms or censored material as sufficient proof of compliance.Remember, an agency’s written directive proof of compliance is strengthenedmeasurably when other supporting documentation is also provided.Assessors may schedule “ride-a-longs” to confirm compliance with applicablestandards. Assessors will use their discretion to formulate questions or identifytopics of discussion to help determine compliance.The agency will be provided an opportunity to resolve problems discoveredduring the on-site, if practical and time permits. Additional paperwork may needto be submitted to the satisfaction of the team during the on-site or even after theon-site, but prior to Commission review. In extreme cases, a second on-site maybe authorized, if needed. The Commission will make any decisions regardingfollow-up on-sites at appropriate hearings.The Commission has adopted a specific philosophy concerning comparativecompliance assessments.10June 2012

The assessors will conduct the assessment under the assumption that theagency is in compliance with all CALEA® standards unless proven otherwise.Assessors will not review CALEA® files under normal conditions but, if an issuepresents itself, assessors may investigate further to include a review ofapplicable CALEA® files.The team could recommend a full compliance on-site if serious problems areuncovered during a comparative compliance on-site. This decision will be madeby the full Commission after consultation with the team leader and review of theteam's final written report.Public InformationThe agency must announce its candidacy for accreditation at least 30 days priorto the on-site review. The press release must invite public comment and includethe scheduled dates of the assessment. It also must include the Commission’saddress and phone number. Follow-up to correspondence, if required, iscompleted by assessors prior to the conclusion of the on-site when possible.Exit InterviewAt the conclusion of the on-site, the assessment team will conduct an exitinterview with the CEO and any agency staff the CEO wishes to include. Theteam will relay their observations resulting from the assessment and notify theCEO of their intent to recommend or not recommend the candidate agency foraccreditation or reaccreditation at the next general meeting.Final ReportThe assessors write a report of their findings and submit it to Commission stafffor processing. The report contains (1) an overview of the agency; (2) a synopsisof the team’s activities; (3) a discussion of the agency’s compliance and noncompliancewith standards; (4) a summary of corrective action; (5) any workremaining to achieve full compliance; (6) public information activities; and (7) arecommendation to the Commission.11June 2012

COMMISSION REVIEWThe Commission schedules three general meetings annually to conduct businessand review agencies for accreditation and reaccreditation. Commission staff willprocess the assessors’ on-site findings report and forward a summary to theCommission for review. Agencies are reviewed in a panel committee format.One commissioner is assigned the responsibility to thoroughly review the report,and lead the review of that agency. During the committee review, anycommissioner may ask questions or solicit comments from the CEO, teamleader, or accreditation manager regarding the on-site findings or agencyoperations. At the full Commission meeting, the Chair of the panel reviewcommittee will present the results to the Commission, and make a motion to theCommission regarding the agency’s accredited status. Seven affirmative votesare required to grant the agency accredited status. If the agency is grantedaccredited status, the Commission will present a certificate to the CEO.REACCREDITATIONInitial accreditation is valid for three years and annual reports are due eachaccreditation anniversary date. The accreditation manager should continue toevaluate the agency’s progress toward meeting accreditation standards bymonitoring changes to the written directive system and how they affect agencycompliance. The original accreditation files should be maintained for historicalpurposes and a new set of files will be required for the agency’s reaccreditationon-site. The accreditation manager must maintain current additional proofs andrequired reports in the new accreditation files. A copy of the Assessors’ versionof the SSF from the previous on-site review must be included in these files.Seeking reaccreditation status will reaffirm the agency’s commitment to thecontinuing process of professionalizing law enforcement. The agency’s intent toseek reaccreditation must be made known to the Commission no later than 24months after the initial accreditation award date. A reaccreditation agreementand invoice for reaccreditation fees will be sent by the agency’s secondanniversary date. The agency must remit reaccreditation fees no later than threemonths before the scheduled on-site assessment.Once the agency decides to commit to reaccreditation, the steps outlined in thisprocess should be repeated. The on-site date for reaccreditation is governed bythe date of the agency’s initial accreditation. The reaccreditation on-site must bescheduled during the final year of the agency’s current accreditation term. Thiswill cause the Commission review to occur on or about the agency’s anniversarydate.12June 2012

THE STANDARDSScopeThe Commission expects accredited agencies to maintain compliance and live bythe letter and spirit of the standards. The Commission presumes that agenciesoperate in compliance with their written directives. The agency must consider itsmission, its legally mandated responsibilities, and the demands of its servicecommunity when determining which standards are applicable and how to complywith applicable standards. The standards provide a description of “what” must beaccomplished by the applicant agency. The agency has wide latitude indetermining “how” to achieve compliance.CompositionEach chapter begins with an “Introduction”, which provides important guidance toan agency regarding the subject area, its applicability, or related standards.Each standard is composed of the standard statement and at least onecompliance key. The standard statement is a declarative sentence that places aclear-cut requirement, or multiple requirements on the agency. Many statementsrequire the development and implementation of written directives that articulatethe agency’s policies, procedures, rules, and regulations. Other standardsrequire an activity, a report, an inspection, equipment, or other action. Thestandard statement is binding on the agency.Compliance keys are recommended means for the agency to demonstratecompliance with standards. The keys are not binding, but are included to helpthe accreditation manager and others involved in the process to understand thetype and sufficiency of proofs necessary to demonstrate compliance.ApplicabilityStandards may or may not be applicable depending upon the agency’s statutoryrole, mission, or the functions performed by the agency. Applicant agenciesmust review all standards to identify those that are not applicable by function.For example, if an agency does not perform the court security function, then thechapter dealing with court security becomes not applicable (N/A). However,simply because an agency may not perform the function, a standard may stillapply. Standards are considered applicable if the function is an integral elementfor improving the delivery of law enforcement services or professionalmanagement of an agency. A number of standards begin with an “if” statementthat indicates a conditional requirement. If the condition pertains to a functionthat does not apply to the agency, the standard becomes N/A.13June 2012

Assessors will verify that functions are not applicable during the on-siteassessment. The Commission reserves the right to require compliance with anystandard.Standards that are mandatory address life, health, and safety issues; legalmatters; essential law enforcement practices; or conditions that reduce highliability exposure. These standards are denoted by the letter “M” placedimmediately following the standard number. Every agency is required to meet allof these standards except those that are not applicable to the agency’sresponsibilities.If an agency is prevented from complying with an applicable mandatory standarddue to circumstances beyond its control, e.g., labor contracts, court decrees, itmay ask the Commission to “waive” the obligation to comply. The agency mustmake the request in writing during the self-assessment phase using the “WaiverRequest Form” found in Appendix D of this manual. The Executive Director maygrant a conditional approval, if appropriate. Then, during the agency’s on-site,assessors will verify the circumstances prohibiting compliance and documenttheir findings in their final report to the Commission. The Commission will eithergrant a formal waiver or rescind its tentative waiver at the next general meeting.Obtaining a waiver can be a lengthy process, so as soon as the AccreditationManager discovers a problem with a standard, he should call the assignedProgram Manager to discuss it.All remaining standards are “other-than-mandatory” and deal with important ordesirable law enforcement practices. The agency seeking full compliance mayselect any of these standards to satisfy accreditation requirements but mustcomply with at least 80 percent.Phrases and terms that appear in italics denote glossary terms.New or Amended StandardsUnless otherwise directed by the Commission, new or amended standards areeffective upon publication. Agencies seeking initial accreditation, reaccreditation,or having already achieved accreditation or reaccreditation must demonstratecompliance with new or amended standards at their first on-site assessmentsfollowing the publication dates of those standards. However, if those on-siteassessments occur within one year after publication of new or amendedstandards, agencies may delay compliance for up to one year after theenactment dates of those standards.The standards and the accreditation process are constantly under review andevaluation. Each agency self-assessment and on-site assessment byCommission assessors brings the potential for change. This in no way suggeststhat changes occur frivolously. Instead, healthy growth and adjustment to new14June 2012

and innovative improvements in law enforcement are welcomed and provisionsfor their inclusion in the state accreditation program are available.Issues concerning the standards or process may surface from several sources,e.g., agency personnel, assessors, staff, Commissioners, or the general public.The Standards Revision Form, Appendix E, which is used to raise standardrelated issues, is sent to staff with a description of the problem and thesuggestion for revision. If feasible, staff will resolve the issue or schedule thematter for action at the next Commission meeting. Copies are also availablefrom CFA staff. The Standards Revision Form is only one means of surfacingissues and does not preclude an individual from raising pertinent issues directlywith the Commission at any of its meetings.15June 2012

For Standards requiring an interview, assessors should go straight to the sourcefor verification, and interview appropriate personnel in their assigned work area.Interviews are meant to enhance file review and should be accomplished afterreviewing the file.If a written directive pertaining to a certain event or activity requiresdocumentation, the documentation should be included in the file.For standards requiring a written directive, documents required by agency policywill be included in the file.Definitions:3YD – refers to one example for each year, unless otherwise specifiedSampling – three examplesSampling 3YD – one example for each year, with an additional two examplesfrom the three-year reaccreditation cycleFor written reports required by standard or agency policy, use the followingguidelines:Annual: one per yearSemiannual: one per yearQuarterly: two per year, consecutive, different quarters each yearMonthly: two per year, consecutive, different months each yearWeekly: two per year, consecutive, different weeks each yearFor initial accreditation, proofs for existing policies should demonstratecompliance for the twelve month period prior to the onsite. Proofs for policiesissued during the self-assessment phase should demonstrate compliance fromthe date of the policy.For reaccreditation, proofs should reflect 3 years of compliance.Sampling refers to what the AM puts in the file, random sampling refers to theAssessor going to look for samples in addition to those in the files.Abbreviations used in the Review Method:I InterviewO ObserveOE Observe EquipmentOR Random ObservationOS Observe SecurityOF Observe FacilityOP Observe PhotographIf the review method column is blank, compliance can be verified through filereview.16June 2012

CHAPTER 1ORGANIZATIONThis chapter deals with the organizational structure of law enforcement agencies.Standards call for a clear description of the agency's structure with clear lines ofauthority and accountability. The chain of command should be defined.This chapter is not meant to be limiting. It encourages flexibility of organizationalstructure based upon agency needs.1:1June 2012

Standard1.01 The agency has a distributed or posted current tableof organization, having routine updates asorganizational changes occur.Compliance keysCurrent organizational chart(s)showing components/functions.Documented distribution of chartsor observation of posted charts.CFA 3.0 – 1.01QtyinitialQtyreaccred1 3YD1 3YDReviewmethodsOFAssessor GuidelinesAccreditation Manager NotesFor reaccreditation, only need 3YD if there havebeen organizational changes.Standard1.02 M A directive requires that each member beaccountable to only one supervisor at any giventime.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 1.02M1:2June 2012

Standard1.03 M A directive establishes command protocol to clarifywho is in charge for the following situations at aminimum:A. In the absence of the Chief Executive Officer;B. In exceptional situations;C. In situations involving personnel of differentfunctions engaged in a single operation; andD. In normal day-to-day agency operations.Compliance keysWritten directive addressingelements of the standard.Documentation verifying chain ofcommand for all elements of thestandard.CFA 3.0 – 1.03MQtyinitialQtyreaccred1 11 perbullet1 perbulletReviewmethodsAssessor GuidelinesAccreditation Manager NotesProofs for reaccreditation should includedocumentation that shows “acting” CEO.Standard1.04 If the agency has a strategic plan, it willinclude:a. A mission statement;b. Long range goals and objectives;ReviewmethodsAssessor Guidelinesc. A process for measuring achievement ofgoals; andd. Provisions for a documented annual reviewof the plan.Compliance keysQtyinitialQtyreaccredStrategic plan. 1 1Documentation demonstratingreview.1 3YDAccreditation Manager NotesNew standard Change notice 4.0.09 02/27/07Change notice 4.0.16 07/01/091:3June 2012

CHAPTER 2AUTHORITYThis chapter relates to defining the boundaries of power and discretion given tomembers. It encourages adherence to the oath of office and clearly specifiedethical standards.2:1June 2012

2.01M DELETED Change notice 4.0.07 06/07/06Standard2.02 M A directive requires all sworn members to abide by acode or canon of ethics, which the agency hasadopted.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Code or canon of ethics. 1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 2.02MStandard2.03 M The agency complies with Florida Statuterequirements concerning strip and body cavitysearches to include reporting requirements, if any.Compliance keysQtyinitialQty reaccredAgency directive, if issued. 1 1Florida Statute 901.211. 1 1Written authorization of thesupervising officer on duty.1Sampling3YDReviewmethodsIAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 2.03M Change notice 4.0.18 02/03/20102:2June 2012

Standard2.04 A directive provides guidelines for using alternativesto arrest.ReviewmethodsAssessor GuidelinesCompliance keys Qty initial Qty reaccred Accreditation Manager NotesWritten directives addressingelements of the standard.Documentation verifying the use ofalternatives to arrest.CFA 3.0 – 2.041 11 each 1 eachNotice to Appear, Marchman Act, BakerAct, UTC, warning citations, disputereferrals, etc. Files need only provecompliance for adults.Preference is within the last 6 months, butif none available, use reaccreditationperiod.Standard2.05 M A directive requires members to obey any lawfulorder of a superior, including any order relayed tothe member by another member.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 2.05MStandard2.06 M A directive describes procedures a membermust follow when receiving conflicting orunlawful orders from supervisors.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesConfirm directive addresses bothconflicting and unlawful orders.Accreditation Manager NotesCFA 3.0 – 2.06M2:3June 2012

Standard2.07 M The agency has available to all sworn memberslaws and legal guidelines concerning the following:ReviewmethodsI, OA. Procedures for arrest with or without a warrant; OB. Rights of prisoners; OC. Search by consent; OD. Stop and frisk of an individual undercircumstances where the officer has articulableOreasons to fear his/her safety;E. Search of a vehicle under a movable vehicleexception;OF. Search at the scene of a crime; OG. Exigent circumstances, as where the publicsafety is endangered;OH. Inventory searches of seized vehicles or otherproperty; andOI. Other situations authorized by state and federalconstitutional provisions.Compliance keysObserve Florida Statutes.Observe Law handbook.Observe Legal bulletins.Observe Training bulletins.QtyinitialQtyreaccredOAssessor GuidelinesConfirm availability of laws and legalguidelines by interviewing officersand observing available resourcesand receipts (if used). May be inelectronic form.Refers to recent state and federalcase law on constitutional issues thataffect current laws other than thosein bullets A-H.Accreditation Manager NotesRefers to state and federal case law onconstitutional issues that affect laws, which couldbe provided in legal or training bulletins.CFA 3.0 – 2.07M Change notice 4.0.18 02/03/2010Change notice 4.0.21 02/03/20112:4June 2012

Standard2.08 M The agency has a directive governing bias-basedprofiling following the guidelines outlined in FloridaStatutes and, at a minimum, includes the followingprovisions:A. A prohibition against bias based profiling in trafficcontacts, field contacts, searches and seizures, andin asset seizure and forfeiture efforts;B. Training agency enforcement personnel in biasbased profiling issues including legal aspects; inaccordance with CJSTC guidelines;C. Corrective measures if bias based profilingoccurs;D. Definitions to include bias based profiling andreasonable suspicion;E. Traffic stop procedures;F. Community education and awareness efforts;G. A documented annual administrative review ofagency practices involving bias-based profiling, toinclude areas of forfeitures, traffic stops, andseizures; andH. Handling of complaints from the public.Compliance keysQtyinitialQty reaccredWritten directive addressingelements of the standard.1 1Training documentation inaccordance with CJSTC guidelines.1 SamplingFlorida Statutes 30.15 or 166.0493. 1 1Annual administrative reviewdocumentation.1 3YDSample of community educationand awareness efforts.1 1Documentation of correctivemeasures taken.1 1CFA 3.0 – 22.05ReviewmethodsAssessor GuidelinesAssessors should ask if there havebeen any incidents that requiredcorrective measures.Accreditation Manager NotesComparative Compliance Standard (bullets D,F)Change notice 4.0.14 10/08/2008Change notice 4.0.15 02/25/09Change notice 4.0.16 07/01/09Change notice 4.0.17 10/28/2009Change notice 4.0.18 02/03/2010Change notice 4.0.21 02/03/20112:5June 2012

2.09 - STANDARD DELETEDChange notice 4.0.24 02/23/2012Standard2.10 A directive establishes procedures for obtaining theservices of qualified interpreter(s).Compliance keysQtyinitialQtyreaccredReviewmethodsIAssessor GuidelinesAccreditation Manager NotesWritten directive addressing elements of1 1the standard.Comparative complianceNew standard Change notice 4.0.16 07/01/09Change notice 4.0.17 10/28/2009StandardReviewmethodsAssessor Guidelines2.11M The agency has a designated ADAcoordinator in accordance with 28C.F.R. 35.107.ICompliance keysQty initialQtyreaccred28 C.F.R. 35.107 1 1Documentation identifying theADA Coordinator.1 1Accreditation Manager NotesThe ADA Coordinator may be withinthe jurisdiction of the agency.Comparative complianceNew standard Change notice 4.0.17 10/28/2009Change notice 4.0.18 02/03/20102:6June 2012

CHAPTER 3WRITTEN DIRECTIVE SYSTEMThis chapter requires policies, procedures, regulations, and practices to bespecified in writing and available to all members. A standardized format andindexing system for written directives allow for greater understanding andaccessibility. Input from all levels in developing written directives is encouragedand executive staff approval required. Regular review and updating of policiesare required to keep written procedures current with practices.3:1June 2012

Standard3.01 M The agency has a written directive system whichincludes:A. A description of the format for each type ofdirective;B. Procedures for numbering, indexing or searching,and revising directives, as appropriate;C. A system for keeping the directives current;D. Statements of agency policy;E. Procedures for carrying out agency activities;F. Procedures for staff review and/or approval ofproposed policies, procedures, and rules andregulations prior to their promulgation;G. Identification of individuals or positions within theagency having authority to issue written directives:H. Procedures for dissemination and receipt of new orrevised directives within a specified timeframe; andI. Procedures for storing and archiving agencydirectives.Compliance keysWritten directive addressingelements of the standard.Examples of written directives used.Proof of review and/or approvalprocess.Proof of receipt of new and revisedwritten directives.QtyinitialQtyreaccred1 11 eachtype1 eachtype1 eachtype1 eachtype1 eachtype1 eachtypeReviewmethodsO, IOAssessor GuidelinesApplies to formal directives, but maynot be necessary for informalcommunications, such asmemoranda or interoffice mails.Assessors should review additionalexamples. Assessors should beaware that staff approval prior topromulgation may not be an optionwith smaller agencies.Accreditation Manager NotesIf the agency uses an electronic policy trackingsystem, compliance may be proven throughobservation onlyCFA 3.0 – 3.01M Change Notice 4.0.02 10/06/04Change notice 4.0.16 07/01/09Change notice 4.0.18 02/03/2010Change notice 4.0.19 07/01/20103:2June 2012

3.02 M DELETED Change notice 4.0.16 07/01/09Standard3.03M The agency submits an annual report to theCommission to report compliance effortswith accreditation standards.Proof of ComplianceQtyInitialQtyReaccredAnnual reports. N/A 3YDReviewMethodsAssessor GuidelinesAccreditation Manager NotesAn annual report is required for the third yearonly if the agency has been granted anextension to their reaccreditation agreement.The report may be filed electronically.Comparative ComplianceNew standard Change Notice 4.0.13 – 06/11/08Change notice 4.0.16 07/01/093:3June 2012

CHAPTER 4USE OF FORCEStandards in this chapter require that written policies specify when and to whatdegree lethal and less-lethal force can be used. These standards are predicatedon routine, day-to-day operational procedures in the law enforcement profession.They are not intended to restrict members from defending themselves or othersfrom death and/or serious injury as exigent circumstances may dictate. Agenciesmust describe the weapons that may be used and provide training in "use offorce" policies for officers to understand the limits of their authority.4:1June 2012

Standard4.01 M A directive establishes the agency’s use of forcepolicy that, at a minimum, must follow Florida lawand specify that members will use only the forcenecessary to effect lawful objectives.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Florida Statute 776.05. 1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 4.01M Change notice 4.0.07 06/07/06Change notice 4.0.18 02/03/2010Standard4.02 M A directive requires that members are issued copiesof and instructed in the agency’s use of force policybefore they are authorized to carry a weapon.ReviewmethodsIAssessor GuidelinesAssessor should reviewdocumentation and interview bothsworn and non-sworn members.Compliance keys Qty initial Qty reaccred Accreditation Manager NotesWritten directive addressingelements of the standard.Receipt of use of force policy priorto authorization/ assignment.Documentation of training prior toauthorization/assignment.CFA 3.0 – 4.02M1 1SamplingSamplingSampling3YDSampling3YD4:2June 2012

Standard4.03 M A directive requires successful completion of theFlorida Basic Recruit Training Program, or itsequivalent, prior to assignment in any capacity inwhich a sworn member is allowed to carry a firearmor is in any position to make an arrest.ReviewmethodsAssessor GuidelinesSworn members participating in aformal field training program undera Temporary EmploymentAuthorization (TEA) are exemptfrom this requirement.Compliance keysWritten directive addressingelements of the standard.Documentation showingmembers’ completion of minimumstate certification program prior toassignment.TEA and FTO assignmentdocumentation, if applicable.CFA 3.0 – 4.03MQty initialQtyreaccred1 1SamplingSamplingSampling3YDSamplingAccreditation Manager NotesChange notice 4.0.11 10/31/07Standard4.04 M A directive states the agency’s policy concerning thefiring of warning shots.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsIAssessor GuidelinesAssessor should ask officersquestions about the agency’s policyduring ride-a-longs and during thestatic display.Accreditation Manager NotesCFA 3.0 – 4.04M4:3June 2012

Standard4.05 M A directive addresses the use of agency approvedfirearms to include:A. On duty;B. Off duty use;C. Proven proficiency prior to carrying;D. A requirement for only agency approved ammunitionto be used while on duty;E. Inspection, and approval of agency approved firearmsby a qualified firearms instructor or armorer, prior tocarrying;F. A process to remove unsafe firearms; andG. Maintaining a record on each firearm approved by theagency for official use.QtyCompliance keys Qty initialreaccredWritten directive addressing1 1elements of the standard.Documentation showingproficiency with each firearmcarried.Documentation demonstratinginspection and approval offirearms.Request to carry a personalfirearm, e.g., letter, memo, etc., ifapplicable.Documentation demonstratingremoval of unsafe firearms.CFA 3.0 – *4.05MSamplingSamplingSamplingSamplingSampling3YDSampling3YDSampling3YDSampling3YDReviewmethodsIIIORAssessor GuidelinesAssessors should ask officersquestions about the agency’spolicy during ride-alongs andduring the static display.Accreditation Manager NotesInclude firearms used by tactical teammembers.Change notice 4.0.07 06/07/06Change notice 4.0.08 10/11/06Change notice 4.0.25 06/28/20124:4June 2012

Standard4.06 M – STANDARD DELETED, REQUIREMENTSMOVED TO 4.05M AND 4.07MQtyCompliance keys Qty initialreaccredReviewmethodsAssessor GuidelinesAccreditation Manager NotesChange notice 4.0.01 06/23/04Change notice 4.0.07 06/07/06CFA 3.0 – *4.06M Change notice 4.0.11 10/31/07Change notice 4.0.25 06/28/12ReviewStandardmethods4.07 M A directive addresses the use of agency approvedless-lethal weapons, and must include:A. On-duty use; IB. Off-duty use; IC. Proven proficiency prior to carrying;D. A review process for selecting all types of less-lethalweapons authorized for use;E. Maintaining a current list of each type ofapproved less-lethal weapon; andF. A requirement for a documented annual inspectionof less-lethal weapons to ensure expiration datesare not exceeded.Compliance keysQty initialQtyreaccredWritten directive addressing1 1elements of the standard.Documentation demonstrating thereview process for all types of lesslethalweapons.1 each type1 each type3YDList of authorized less-lethalweapons, both on and off duty.1 1Inspection documentation 1 3YDDocumentation showing proficiencySamplingSamplingwith each type of weapon carried.3YDAssessor GuidelinesApplies to both the initialselection and to subsequentchanges of equipment.Accreditation Manager NotesSome approved weapons may not haveproficiency test results.CFA 3.0 – 4.07M Change Notice 4.0.01 06/23/04Change Notice 4.0.13 06/11/08Change Notice 4.0.25 06/28/20124:5June 2012

Standard4.08 M A directive requires a written report be submittedand a documented review conducted by a definedlevel of authority whenever a member:A. Discharges a firearm, for other than training orrecreational purposes;B. Applies force through the use of lethal or lesslethalweapons;C. Applies weaponless physical force at a level asdefined by the agency.Compliance keysWritten directive addressingelements of the standard.Completed agency “use of force”reports, e.g., unintentionaldischarge report, firearm usereports, shooting incident report,restraint report, etc.Documentation establishing level ofreview authority.Review verification with level ofauthority noted.QtyinitialQtyreaccred1 11 eachbullet1 eachbullet1 11 3YDReviewmethodsIIIIAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 4.08M Change notice 4.0.14 10/08/2008Change notice 4.0.19 07/01/2010Standard4.09 M A directive specifies procedures for ensuringappropriate medical aid is provided after use oflethal or less-lethal weapons, or other use of forceincidents as defined by the agency.Compliance keysWritten directive addressingelements of the standard.Documentation demonstratingmedical aid was provided.QtyinitialQtyreaccred1 11 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 4.09M4:6June 2012

Standard4.10 M DELETED Change notice 4.0.14 10/08/2008ReviewmethodsAssessor GuidelinesStandard4.11 M A directive requires a written report is submitted anda documented review conducted by a defined level ofauthority whenever any member’s, action results in death orserious bodily injury. The member is removed from line ofduty until a preliminary administrative review, as defined bythe agency, is conducted.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Documentation removing a memberfrom line of duty.1 3YDDocumented preliminaryadministrative review.1 1Written reports 1 3YDDocumentation establishing level ofreview authority.1 1Review verification with level ofauthority noted.1 3YDCFA 3.0 – 4.11MReviewmethodsAssessor GuidelinesStandard applies to sworn andcivilians, both accidental anddeliberate acts.Accreditation Manager NotesChange notice 4.0.19 07/01/2010Standard4.12 M The agency conducts an annual administrativereview and analysis of those reports required byStandard 4.08M.Compliance keysDocumented annual review withproof of analysis and outcomes.Interview with CEO or designeereceiving report.QtyinitialQtyreaccred1 3YDReviewmethodsIAssessor GuidelinesAccreditation Manager NotesOutcomes are agency actions based oninformation from the annual review.CFA 3.0 – None4:7June 2012

CHAPTER 5PART-TIME SWORN AND AUXILIARY MEMBERSThis chapter relates to the selection and duties of part-time sworn and auxiliarymembers and the training of auxiliary members. (The training of part-time swornmembers is addressed in Chapter 14.) Florida statute defines auxiliary and parttimelaw enforcement officers.5:1June 2012

Standard5.01 M A directive describes the part-time sworn andauxiliary member programs and states the authorityand latitude given such members by the agency.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 5.01MReviewStandardmethodsAssessor Guidelines5.02 M Selection criteria for part-time sworn members arethe same as full-time sworn members.Compliance keysQty Qtyinitial reaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Comparison of selection criteria. 1 set 1 set Compare full-time sworn against part-time sworn.CFA 3.0 – 5.02MStandard5.03 A written directive describes the selection criteria forauxiliary members.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Completed selectiondocumentation.1 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 5.03Comparative Compliance Standard5:2June 2012

Standard5.04 M A written directive requires part-time sworn andauxiliary members are restricted in their ability toperform law enforcement duties to only those areasfor which they have received training.QtyCompliance keysQty initialreaccredWritten directive addressing1 each 1 eachelements of the standard.Job descriptions. 1 each 1 eachDocumentation of duty-relatedtraining.Samplingof eachSamplingof each3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesSamples need to be proof of training (FTO, inservice,etc.) for duties of both part-time andauxiliary officers.CFA 3.0 – 5.04M Change notice 4.0.14 10/08/2008Standard5.05 M A directive requires that auxiliary membersperforming the same functions as full-time swornmembers receive equivalent in-service training, whichincludes:A. Annual demonstration of proficiency with firearmsauthorized to carry;B. Annual use of force training;C. Annual Dart-Firing Stun Gun training in accordancewith Florida Statute;D. Biennial less-lethal weapon training (for weaponsother than the Dart-Firing Stun Gun); andE. Legal updates.Compliance keys Qty initialQtyreaccredWritten directive addressing1 1elements of the standard.Proof of training for each elementof the standard.SamplingFlorida Statute 943.1717. 1 1CFA 3.0 – *5.05MSampling3YDReviewmethodsIAssessor GuidelinesInterview training staff todetermine equivalent in-servicetraining.Requirements for use of forcetraining topics are contained inCJSTC Rule 11B-27-00212.Accreditation Manager NotesChange notice 4.0.04 06/29/05Change notice 4.0.07 06/07/06Change notice 4.0.11 10/31/07Change notice 4.0.16 07/01/09Change notice 4.0.18 02/03/20105:3June 2012

5.06 DELETED Change notice 4.0.07 06/07/065:4June 2012

CHAPTER 6CIVILIAN VOLUNTEER PROGRAMSAgencies that utilize volunteers will define the volunteer's role in agencyoperations. Police Explorers and civilian volunteers are included in this chapter.6:1June 2012

Standard6.01 M A directive describes volunteer programs anddefines the authority and latitude given them by theagency.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesFor agencies with a large volunteerprogram, assessors may want tointerview volunteer coordinator.Accreditation Manager NotesCFA 3.0 – 6.01MStandard6.02 The agency has a directive delineating volunteermembers’ duties and responsibilities for anycapacity in which they are utilized.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Job description. 1 each 1 eachReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 6.02StandardReviewmethodsAssessor Guidelines6.03 M Volunteer members are given training concerningtheir duties and responsibilities for any role to which Ithey are assigned.Compliance keysQty initialQtyreaccredAccreditation Manager NotesOrientation schedule, trainingSamplingcurriculum/outline, or training Sampling3YDrecords of volunteers.CFA 3.0 – 6.03M6.04 DELETED Change notice 4.0.07 06/07/066:2June 2012

CHAPTER 7FISCAL ACTIVITIESThis chapter pertains to an agency's fiscal procedures. All procedures should becompatible with generally accepted accounting principles. Written directivesshould describe the agency's accounting system, cash handling procedures, andinventory control process. Regular audits must be performed.7:1June 2012

Standard7.01 The agency has an accounting system that includesprovisions for monthly status reports showing:A. Initial appropriation for each account;B. Expenditures and encumbrances made during theperiod; andC. The unencumbered balance.ReviewmethodsORAssessor GuidelinesIf the system is electronic with realtimedata, assessor will observeelements of the standard.Compliance keys Qty initial Qty reaccred Accreditation Manager NotesBudget documentationdemonstrating compliance withelements of the standard.2 consecutivemonths2consecutivemonths 3YDCFA 3.0 – 7.01 Change notice 4.0.10 06/06/07Standard7.02 M A directive governs the maintenance of all cashfunds or accounts, excluding confidential funds,where agency personnel are permitted to receive,maintain, or disburse cash and includes proceduresused for collecting, safeguarding, and disbursingcash to include, at a minimum:A. A balance sheet, ledger, or other system thatidentifies initial balance, credits (cash incomereceived), debits (cash disbursed), and the balanceon hand;B. Receipts or documentation for cash received;C. Authorization for cash disbursement, includingCEO authorization for expenses in excess of agiven amount;D. Records, documentation, or invoice requirements forcash expenditures;E. Persons or positions authorized to disburse oraccept cash; andF. Quarterly accounting of agency cash activities.QtyCompliance keysQty initialreaccredWritten directive addressingelements of the standard.1 1Financial documentationaddressing elements of each bullet.1 3YDReviewmethodsIAssessor GuidelinesAssessment team should be alert forall cash activities throughout theagency. Confidential funds areaddressed in Standard 7.06M.Accreditation Manager NotesCFA 3.0 – 7.02M Change notice 4.0.10 06/06/077:2June 2012

Standard7.03 A directive requires an annual independent audit ofthe agency’s fiscal activities.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Proof of annual audit. 1 3YDCFA 3.0 – 7.03ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance StandardStandardReviewmethodsAssessor Guidelines7.04 M A directive describes the agency’s inventory controlsystem for agency property, equipment, and other OE, ORassets.Compliance keysQty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Inventory lists. Sampling SamplingObservation ofproperty/identification methods.Forms tracking issue/reissue ofagency owned equipment, propertyor other assets.Sampling SamplingCFA 3.0 – 7.04MStandard7.05 A directive describes procedures for requestingsupplemental or emergency appropriations and fundtransfers.Compliance keysQty initialQtyreaccredWritten directive addressingelements of the standard.1 1ReviewmethodsIAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 7.05 Change notice 4.0.18 02/03/20107:3June 2012

StandardReviewmethodsAssessor Guidelines7.06 M A directive establishes an accounting system forconfidential funds to include, at a minimum:IA. Authorization of one person who is responsible forthe system;IB. Submission of requests for funds prior to payment; IC. Submission of receipts after payment to include: I1. Amount of payment, I2. Member’s name, I3. Informant’s name or identifier, if any, I4. Purpose of the payment, I5. Date, and I6. Case number; ID. Approval by the CEO or designee for payments inexcess of a specified amount;IE. A quarterly internal audit and report of expendituresto the CEO or designee; andIF. Criteria for use of funds. ICompliance keysQty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Funds requests, receipts orvouchers.3 3YDCEO or designee approvedpayments.1 1Audit reports.2consecutivequarters2consecutivequarters3YDComparative Compliance Standard (Bullets C,E, F)CFA 3.0 – 7.06M Change Notice 4.0.03 02/09/2005Change notice 4.0.12 02/20/087:4June 2012

CHAPTER 8CLASSIFICATION AND DELINEATION OF DUTIESA member's understanding of the duties and responsibilities of a position isessential and should be based on a written job task analysis (JTA). This analysisis also used in setting minimum standards for selection (Chapter 13). The resultsof a successful task analysis provide the foundation for developing jobdescriptions.Job task analysis and job descriptions are necessary for developing andimplementing recruitment strategies, validating hiring and promotion procedures,determining training requirements, and evaluating employee performance. Thecomprehensive, objective data generated by task analysis can provide strongevidence in legal and judicial proceedings concerning hiring and promotionprograms.8:1June 2012

Standard8.01 A written job task analysis for each swornclassification within the agency is on file andavailable for review by all members. The JTA willinclude, at a minimum:A. Duties, responsibilities, and tasks for each position;B. Frequency with which every task is performed; andC. The minimum level of proficiency necessary in thejob related skills, knowledge, and abilities.Compliance keys Qty initialQtyreaccredJTAs that include eachcomponent of the standard.Documentation of availability tomembers.CFA 3.0 – 8.011 each 1 each1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesJTA’s for sworn ranks, i.e., officer, sergeant,lieutenant, captain, etc. should be available forassessor review.Standard8.02 The agency maintains a job description for eachposition.Compliance keys Qty initialQtyreaccredCurrent job descriptions. Sampling SamplingReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 8.02 Change notice 4.0.07 06/07/068:2June 2012

CHAPTER 9OFF-DUTY AND EXTRA-DUTY EMPLOYMENTLaw enforcement agencies have an interest in the type of additional employmentin which their members may engage. Sworn and non-sworn members mayengage in employment which does not relate to law enforcement, and thisemployment should be considered off-duty employment.Sworn members may engage in employment which requires the use of their lawenforcement authority, and this employment should be considered extra-dutyemployment. The employer may regulate off-duty and extra-duty employment toensure that members do not engage in employment which may reflect negativelyon the profession or the agency.9:1June 2012

Standard9.01 A directive regulates the types of off-dutyemployment in which agency members may or maynot engage.Compliance keysWritten directive addressingelements of the standard.Florida Statutes 30.2905, 561.25,648.44.QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 9.01 Change notice 4.0.18 02/03/2010StandardReviewmethodsAssessor Guidelines9.02 M If the agency allows its sworn members to engage inextra-duty employment, a directive addresses:IA. Agency authorization for members; IB. Behavior and activities of members; IC. The initial approval and revocation process of eachextra-duty employer.ICompliance keys Qty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Approval and revocation process1 each1 eachdocumentation.3YDCFA 3.0 – *9.02M Change notice 4.0.07 06/07/06Change notice 4.0.15 02/25/2009Change notice 4.0.23 09/29/20119:2June 2012

CHAPTER 10GRIEVANCE PROCESSThis chapter applies to all agencies even if another governmental entity (e.g., cityor county civil service board) is involved in the personnel process. The standardsapply to all members whether or not covered by a collective bargainingagreement. The grievance process must be available to all members who feelthey have been treated unjustly or unfairly, whether or not covered by a collectivebargaining agreement. These standards do not apply to the agency’s chiefexecutive officer or members that serve at the pleasure of the CEO.Change notice 4.0.06 02/08/06A complete understanding of the policies, procedures, and rules and regulationsmust be understood by all members to provide effective and efficient service tothe public. Due to the many procedures involved in the administration of anagency, there are occasions when differences arise regarding the spirit andintent of particular directives or actions. A grievance procedure affords amember the opportunity to contest the directive or action in a formal manner. Italso provides the employer an opportunity to clarify the directive or action, ifnecessary.10:1June 2012

Standard10.01 M A directive describes the agency’s grievanceprocess.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 10.01MStandard10.02 A directive identifies the agency component orposition responsible for coordinating the grievanceprocess.Compliance keysWritten directive addressingelements of the standard.Job description or JTA of theposition.QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 10.02Standard10.03 A directive describes procedures for responding togrievances to include, at a minimum:A. Acknowledging the receipt of the grievance bynoting the time, date, and person receiving thegrievance;B. Affirming or denying the allegations in thegrievance in writing;C. Identifying the remedy or adjustment, if any, to bemade to resolve the grievance.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Proof of grievances, if any. Sampling 3YDReviewmethodsORORORAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 10.03Comparative Compliance Standard10:2June 2012

Standard10.04 A directive describes procedures for appealingdecisions made in grievance process.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Appeal process documentation. Sampling 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 10.04Standard10.05 A directive describes procedures for themaintenance and control of grievance records.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Observation of records.GS1-SL Items #94, #110. 1 1CFA 3.0 – 10.05ReviewmethodsI, OAssessor GuidelinesAccreditation Manager NotesChange notice 4.0.18 02/03/201010:3June 2012

CHAPTER 11CONDUCT AND DISCIPLINARY PROCESSThis chapter applies to all agencies even if another governmental entity (e.g., cityor county civil service board) is involved in the personnel process. Thestandards apply to all members whether or not covered by a collective bargainingagreement. To ensure uniformity, the disciplinary process must be described.11:1June 2012

Standard11.01 M A directive addresses:A. Code of conduct; andB. Appearance guidelines.ReviewmethodsOAssessor GuidelinesCompliance keys Qty initialQtyreaccredCode of conduct. 1 1Appearance guidelines. 1 1Accreditation Manager NotesCFA 3.0 – 11.01M Change notice 4.0.07 06/07/06Standard11.02 M A directive establishes a uniform system for thefollowing:A. Rewarding;B. Counseling; andC. Disciplining members.Compliance keys Qty initialQtyreaccredWritten directive addressing1 1elements of the standard.Proof of rewards, counseling, anddisciplinary actions.1 each1 each3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 11.02MStandard11.03 A directive defines the authority of each level ofsupervision relative to disciplinary actions.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.ReviewmethodsIAssessor GuidelinesAssessors should conduct randominterviews with supervisors.Accreditation Manager NotesCFA 3.0 – *11.03M, *27.01M Change notice 4.0.07 06/07/0611:2June 2012

StandardReviewmethods11.04 A directive requires that the following information beprovided in writing to the affected member when amisconduct investigation results in dismissal:A. Reason for the dismissal; ORB. Effective date of the dismissal; ORC. Status of fringe and retirement benefits afterdismissal.ORCompliance keysWritten directive addressingelements of the standard.Proof that information is provided toaffected members.CFA 3.0 – 11.04QtyinitialQtyreaccred1 11 1Assessor GuidelinesAccreditation Manager NotesAssessors will be reviewing random samples ofother dismissals.Standard11.05 A directive describes procedures for themaintenance and storage of disciplinary actionrecords.Compliance keysWritten directive addressingelements of the standard.Observation of records.QtyinitialQtyreaccred1 1GS1-SL Items #98, #206, #371 1 1CFA 3.0 – 11.05ReviewmethodsOFAssessor GuidelinesAccreditation Manager NotesChange notice 4.0.18 02/03/2010Standard11.06 A directive describes procedures for appealingdisciplinary actions.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Documentation of appeals. 1 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 11.0611:3June 2012

Standard11.07 M A written directive addresses harassment in theworkplace to include:A. Types of prohibited harassment; andB. Reporting procedures.ReviewmethodsAssessor GuidelinesCompliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1Accreditation Manager NotesCFA 3.0 – *11.07M Change notice 4.0.07 06/07/0611:4June 2012

CHAPTER 12RECRUITMENTThis chapter applies to all agencies even if another governmental entity isinvolved in the recruiting process. Recruitment efforts to fill sworn vacanciesshould be directed towards the goal of approximating the racial, ethnic andgender composition of the community the agency serves.12:1June 2012

Standard12.01 M Individuals assigned to recruitment activities aretrained in personnel matters and equalemployment opportunity.Compliance keysDocumentation of training formembers assigned to recruitmentactivities.CFA 3.0 – 12.01MQtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesTraining of Personnel or HumanResource members may qualify tomeet this standard.Accreditation Manager NotesTraining should be for everyone involved in therecruiting function, including employees notassigned to the agency.Comparative Compliance StandardStandard12.02 The agency has a recruitment plan to developracial, ethnic and gender composition of its fulltimesworn members in approximate proportion tothe service community that includes the following:A. A statement of objectives;B. An action plan designed to achieve the objectives;C. Annual evaluation of progress towards objectives;andD. Updates or revisions as necessary.Compliance keysQtyinitialQtyreaccredRecruitment plan which addresseselements of the standard.1 1Annual evaluation of progress. 1 3ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 12.03Standard12.03 The agency advertises as an equal opportunityemployer on all recruitment literature and allemployment applications.Compliance keysObservation of recruitmentliterature, posters, websites, andemployment applications.QtyinitialQtyreaccredReviewmethodsOAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 12.0412:2June 2012

CHAPTER 13SELECTIONThis chapter applies to all agencies even if another governmental entity isinvolved in the selection process. This chapter applies to the selection of swornpersonnel unless otherwise indicated. All agencies must comply with CriminalJustice Standards and Training Commission selection and backgroundguidelines, at a minimum, but each is encouraged to develop procedures specificto their agency.Selection standards must be job related, uniformly applied, and provide equalopportunity for all to compete. Agencies are encouraged to develop a work forcereflective of the community it serves.13:1June 2012

Standard13.01 A directive describes all elements of the selectionprocess..Compliance keysWritten directive addressingelements of the standard (civilservice rules OR bargaining unitagreement, if applicable.)Documentation of private firm’sselection process, if applicable.CFA 3.0 – 13.01QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance StandardChange notice 4.0.07 06/07/06Standard13.02 All elements of the selection process have beendocumented as job related and nondiscriminatory.Compliance keysQty Qtyinitial reaccredDocumentation of job relatednessfor each element of the process,e.g., sample questions, validation1 1process, job task analysis, etc.Documentation of oral boardquestions, if any.1 1Minority and female composition ofthe oral board, if used.1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 13.0213:2June 2012

Standard13.03 A directive requires that all elements of the selectionprocess are administered, scored, and interpreted ina uniform manner.Compliance keysWritten directive addressingelements of the standard.Operational elements of theselection process, e.g., timelimits, oral instructions, practiceproblems, answer sheets andscoring formulas.QtyinitialQtyreaccred1 13 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 13.0313.04 DELETED Change notice 4.0.07 06/07/0613:3June 2012

13.05 DELETED Change Notice 4.0.18 02/03/2010StandardReviewmethodsAssessor Guidelines13.06 Members who conduct background investigations aretrained in collecting required information.Compliance keysQty Qtyinitial reaccredAccreditation Manager NotesDocumentation of training for membersassigned to conduct backgroundinvestigations.1 each 1 each 1 for each background investigator.CFA 3.0 – 13.0613:4June 2012

Standard13.07 M The agency conducts psychological fitnessexaminations for each candidate prior to appointment toprobationary status. Results are:A. Assessed by a licensed professional;B. Maintained in accordance with Florida Statute; andC. Stored in a secure manner.ReviewmethodsOSAssessor GuidelinesCompliance keysQtyinitialQtyreaccredWritten documentation of tests used. 1 1Professional licenses/Certificates. 1 each 1 eachObservation of secure files.GS1-SL Item #24 1 1Florida Statute 119.071 1 1Accreditation Manager Notes1 for each qualified professionalconducting examinations.CFA 3.0 – *13.08M Change notice 4.0.07 06/07/06Change notice 4.0.18 02/03/2010Standard13.08 A minimum six-month probationary period and completion ofall entry-level training are required before sworn membersare appointed to permanent status.Compliance keysDocumentation proving entry-leveltraining has been successfullycompleted.Documentation showing completion ofcandidate’s probationary period.QtyinitialQtyreaccred1 3YD1 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 13.0913:5June 2012

13.09 DELETED – MOVED TO 16.10 Change notice 4.0.2102/03/201113.10 DELETED – MOVED TO 16.11 Change notice 4.0.2102/03/2011Standard13.11 If the agency administers a physical ability test for eachcandidate prior to appointment to probationary status, thetest is job related and nondiscriminatory.ReviewmethodsAssessor GuidelinesJTA’s or job descriptions may be used toprove job related tasks.Compliance keysQtyinitialQtyreaccredProofs of job relatedness andnondiscrimination.1 1Physical ability requirements. 1 1Accreditation Manager NotesCFA 3.0 – 13.1213:6June 2012

13.12 DELETED Change notice 4.0.07 06/07/06Standard13.13 M A background investigation is conducted on civilianapplicants hired by the agency. The investigation includesat a minimum:A. Warrants check;B. Fingerprints check;C. Local records check;D. Prior employment; andE. Criminal history.Compliance keysQtyinitialQtyreaccredCompleted background investigation. 1 1ReviewmethodsORAssessor GuidelinesVerify compliance by reviewing additionalbackground investigations.Accreditation Manager NotesCFA 3.0 – 13.14MComparative Compliance StandardChange Notice 4.0.13 06/11/08Change Notice 4.0.14 10/08/200813:7June 2012

CHAPTER 14TRAININGTraining has proven to be one of the most important responsibilities of any lawenforcement agency. It contributes greatly toward the overall professionalism ofthe agency while the consequence for lack of training jeopardizes the credibilityof the agency and exposes the agency to civil liability.Training should be consistent with the organization’s goals and objectives.Agency training and program development should be the responsibility of atraining component which will administer training programs, maintain trainingrecords, and develop programs by receiving input from available resources.Consideration should be given to all part-time and full-time members whenevaluating training needs. (Change notice 4.0.20 10/14/2010)14:1June 2012

Standard14.01 A directive defines attendance requirements formembers attending training programs.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Proof of member’s attendance attraining programs.1 3YDProof of action taken for nonattendance.1 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 14.01Standard14.02 Job task analyses or job descriptions are used indeveloping agency training program curricula.Compliance keysQty Qtyinitial reaccredDocumentation relating training toinformation contained in the JTA or 1 3YDjob descriptions.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 14.02 Change notice 4.0.07 06/07/06Standard14.03 M A directive requires lesson plans for trainingcourses administered by the agency andincludes provisions for the following:A. A statement of student performance objectives;B. Training content;C. Appropriate instructional techniques;D. Lesson plan format;E. Approval process; andF. Identification of test(s), if used.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Lesson plan addressing elementsof the standard.1 1Documentation of testing, if used. 1 3YDReviewmethodsORAssessor GuidelinesRandom sample of lesson plans.Accreditation Manager NotesCFA 3.0 – 14.03M14:2June 2012

StandardReviewmethods14.04 A directive requires that newly appointed agencymembers receive orientation within a specifiedItimeframe in the following areas:A. The agency’s role, purpose, goals, policies, andprocedures;IB. Working conditions and regulations; IC. Rights and responsibilities of the member; and ID. Accreditation process. ICompliance keysWritten directive addressingelements of the standard.Documentation verifying memberorientation.QtyinitialQtyreaccred1 11 3YDAssessor GuidelinesInterview random sampling of newmembers.Accreditation Manager NotesCFA 3.0 – 14.04Comparative Compliance Standard (Bullets A, B, C– sworn only)Change Notice 4.0.13 06/11/08Standard14.05 M A directive establishes the agency's remedialtraining policy and includes the following:A. Circumstances and criteria used to determine theneed for remedial training;B. The types of remedial training available;C. Timetables under which remedial training isprovided;D. The consequences of non-participation by affectedmembers; andE. Procedures for remedial training for thosemembers who are unable to demonstrateproficiency with an authorized weapon prior toresuming official duties.Compliance keysWritten directive addressingelements of the standard.Documentation of remedial training,if any.QtyinitialQtyreaccred1 11 3YDReviewmethodsIAssessor GuidelinesInterview Range Master andTraining Supervisor to ensurefollow-through with agencyprocedures. Both lethal and lesslethalweapons must beaddressed. Include civilianmembers authorized to carryweapons.Accreditation Manager NotesCFA 3.0 – 14.05MComparative Compliance StandardChange notice 4.0.07 06/07/0614:3June 2012

Standard14.06 M The agency maintains up-to-date trainingrecords for each member.Compliance keys Qty initialQtyreaccredObservation of training records.GS1-SL Items #19, #66, #162. 1 1ReviewmethodsORAssessor GuidelinesRandom sample of training records,to include electronic records.Accreditation Manager NotesCFA 3.0 – *14.06M Change notice 4.0.07 06/07/06Change notice 4.0.18 02/03/2010StandardReviewmethods14.07 M The agency maintains a record for each in-servicetraining class, to include at a minimum:ORA. Course content; ORB. Names of participants; ORC. Performance of individual participants, ifapplicable; andORD. The instructor(s). ORAssessor GuidelinesRandom sample of in-servicetraining class records.Compliance keys Qty initial Qty reaccred Accreditation Manager NotesList of in-service training classesconducted.Observation of in-service trainingclass files.1 3YDCFA 3.0 – 14.07M14:4June 2012

Standard14.08 M A directive establishes a field training program forsworn members, which includes at a minimum:ReviewmethodsA. Selection criteria and training of FTOs; IB. Guidelines for evaluating recruit members;C. Field training program of at least four weeks fortrainees during and/or after the required classroomtraining;D. Training curriculum;E. Supervision of field training officers; IF. Liaison with the academy staff, if applicable; IG. Rotation of recruit field assignments; andH. Reporting responsibilities of field training officers. ICompliance keysQty initialQtyreaccredWritten directive addressingelements of the standard.1 1FTO program curriculum. 1 1Documentation verifying FTOtraining.Sampling 3YDDocumentation demonstrating fieldassignment rotations.Sampling 3YDReports/Evaluations. Sampling 3YDFTO applications. Sampling 3YDEvaluation guidelines. 1 1IAssessor GuidelinesInterviews should be conductedwith supervisors, FTOs, and newrecruits.Accreditation Manager NotesCFA 3.0 – *14.08M Change notice 4.0.07 06/07/06Standard14.09 A directive identifies the requisite skills, knowledge,abilities, and criteria of instructors in all agencyoperated training programs.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1CFA 3.0 – 14.09ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance Standard14:5June 2012

Standard14.10 M Agency instructors teaching CJSTC high liabilitytopics will, at a minimum, meet CJSTCrequirements for high liability instructors, exceptfor completing the internship requirement andbeing affiliated with a training school.QtyCompliance keys Qty initialreaccredCJSTC Guidelines Rule 11B-20 1 1ReviewmethodsORAssessor GuidelinesObserve high liability instructors’qualifications.Accreditation Manager NotesCFA 3.0 – 14.10MComparative Compliance StandardChange notice 4.0.18 02/03/201014:6June 2012

Standard14.11 M A directive requires that members authorized tocarry weapons receive in-service training whichincludes:A. Annual demonstration of proficiency withfirearms authorized to carry;ReviewmethodsII, ORB. Annual use of force training; I, ORC. Annual Dart-Firing Stun Gun training inaccordance with Florida Statute;D. Biennial less-lethal weapon training (forweapons other than the Dart-Firing StunI, ORGun);E. Applicable legal updates. I, ORCompliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Proof of training for each elementof the standard.Sampling 3YDFlorida Statute 943.1717 1 1CFA 3.0 – 14.11MAssessor GuidelinesView lesson plans for each trainingtopic identified in the standard (notnecessary to be in the file); verifyfull agency compliance (includingupper-command staff). Rememberto verify training for civilianmembers carrying weapons, e.g.,batons, OC spray, etc.Requirements for use of forcetraining topics are contained inCJSTC Rule 11B-27.00212.Accreditation Manager NotesChange notice 4.0.07 06/07/06Change notice 4.0.09 02/27/07Change notice 4.0.16 07/01/09Change notice 4.0.18 02/03/2010Standard14.12 M A directive identifies all agency positions whichrequire specialized training and addresses suchtraining.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Proof of training. Sampling SamplingReviewmethodsIAssessor GuidelinesInterviews employees in specializedpositions.Accreditation Manager NotesCFA 3.0 – 14.12M14:7June 2012

Standard14.13 A directive specifies the civilian positions for whichspecialized training is required prior to assuming jobresponsibilities.Compliance keysQty initialQtyreaccredWritten directive addressingelements of the standard.Proof of training prior to assumingjob responsibilities.CFA 3.0 – 14.13ReviewmethodsIAssessor GuidelinesInterview civilian employees holdingspecialized positions.Accreditation Manager Notes1 1 Proof for newly assigned civilians.SamplingSampling3YDStandard14.14 M The agency has a training program, asdefined by the agency, for newly promoted first linesworn supervisors.Compliance keysQtyinitialProof of training. 1QtyreaccredRandomsamplingReviewmethodsIAssessor GuidelinesTraining is received no laterthan 12 months afterappointment to a supervisoryposition.Accreditation Manager NotesNew standard Change notice 4.0.24 02/23/201214:8June 2012

CHAPTER 15PROMOTIONA promotion process which results in the advancement of the most highlyqualified candidates is an obvious advantage to the agency. It is an importantfactor for ensuring efficient use of the agency's human and fiscal resources,achievement of agency objectives, and quality police services. The promotionprocess is a means by which members assume added responsibilities andadvance their careers to positions of leadership. The agency's chief executive isaccountable for the integrity of this process and will exercise sufficient control toensure compliance with these objectives and procedures. The followingstandards are designed to improve the validity of the process and make thesystem less susceptible to court challenge.According to the standards, decisions about promotion should be based upon awritten job task analysis or job descriptions of all positions in the agency,including civilian positions. The establishment of job related criteria andprocedures for evaluating the performance potential of every member seekingpromotion are viewed as necessary elements of the personnel system. Eligibilitylists and written tests, if any, will meet the requirements of job relatedness. Ifassessment centers are used, they must make use of standardized evaluationsof behavior and capabilities based on multiple elements.15:1June 2012

Standard15.01 A directive describes procedures used for eachelement of the promotion process, which is jobrelated and nondiscriminatory.Compliance keysWritten directive addressingelements of the standard.Documentation of job relatednessand nondiscrimination.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager Notes1 each 1 each Include sworn and civilian promotions.CFA 3.0 – 15.01Comparative Compliance Standard – files needonly prove compliance for civilian personnel.Change notice 4.0.11 10/31/07Standard15.02 The agency provides members with a writtenannouncement of the promotional process whichincludes at a minimum:A. A description of positions for which vacancies exist;B. A schedule of dates, times, and locations of allelements of the process;C. A description of the eligibility requirements; andD. A description of the process to be used in selectingmembers for the vacancies.Compliance keysDocumentation addressing allelements of the standard for bothsworn and civilian positions.CFA 3.0 – 15.02QtyinitialQtyreaccred1 SamplingReviewmethodsAssessor GuidelinesIt is not necessary for all informationto be contained in a singledocument.Accreditation Manager NotesComparative Compliance Standard – sworn andcivilian personnel.15:2June 2012

Standard15.03 If eligibility lists are used in the promotional process,a directive establishes criteria and procedures forthe development of the lists, to include at aminimum:A. Numerical weight, if any, assigned to each eligibilityrequirement;B. The system of ranking eligible members on the list;C. Duration of the list;D. The system for selecting candidates from the list.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Eligibility list. 1 SamplingPromotionalannouncement/personnel order.1 SamplingCFA 3.0 – 15.03Standard15.04 A directive describes procedures for the member'sreview and appeal of adverse decisions concerningeligibility for, or appointment to, promotionalvacancies.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Documentation of appeals, if any. 1 SamplingCFA 3.0 – 15.04ReviewmethodsAssessor GuidelinesCompare promotions to eligibilitylists.Accreditation Manager NotesComparative Compliance Standard – files needonly prove compliance for civilian personnel.ReviewmethodsAssessor GuidelinesThere are four elements to thisstandard: review and appeal of botheligibility and appointment decisions.Accreditation Manager NotesComparative Compliance Standard – files needonly prove compliance for civilian personnel.15:3June 2012

CHAPTER 16PERFORMANCE EVALUATIONSA law enforcement agency must be able to depend on satisfactory workperformance from all members to achieve its stated objectives. Performanceevaluation is the measurement of the member's performance of assigned duties.It is important that the principles of evaluation be applied by all agencies toensure the best use of human resources available and to ensure that members’problems can be identified and dealt with promptly and uniformly. The key to thesuccessful operation of the agency's performance evaluation system is the chiefexecutive officer. The C.E.O. must monitor its function to ensure that it is fair andimpartial and is achieving established objectives consistent with competentpersonnel management.16:1June 2012

Standard16.01 A directive describes the agency's performanceevaluation system and includes at a minimum:A. Objectives of the performance evaluation system;B. Measurement definitions;C. Procedures for the use of forms; andD. Rater responsibility and rater training.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Documentation of objectives. 1 1Forms used for each type ofevaluation.Sampling SamplingDocumentation of rater training. Sampling SamplingReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 16.01Standard16.02 A directive requires a documented annualperformance evaluation of each full-time paidmember, with exceptions noted, and providesfor the following, at a minimum:A. Performance evaluation based only on theperformance during the rating period;B. Evaluation criteria specific to the position(s)occupied by the member during the ratingperiod;C. Members are rated by their immediatesupervisors; andD. The immediate supervisor signs the evaluation.QtyCompliance keys Qty initialreaccredWritten directive addressingelements of the standard.Annual evaluations.1 11 eachtypeRandomSamplingReviewmethodsIAssessor GuidelinesVerify exceptions and that all fulltimepaid members are evaluatedannually.Accreditation Manager NotesInclude civilians, sworn members, supervisorsand line personnel.CFA 3.0 – 16.02M Change Notice 4.0.09 02/27/07Change Notice 4.0.21 02/03/201116:2June 2012

Standard16.03 A directive describes procedures for memberreview of the completed evaluation report andincludes, at a minimum:ReviewmethodsA. An interview between the rater and the member; IB. Provisions for written comments by the member;C. The member is given an opportunity to sign thecompleted performance evaluation to indicatethe member has read the evaluation;D. The rated member is provided a copy of thecompleted evaluation report, upon request; andE. Evaluations are reviewed and signed by therater’s supervisor.Compliance keysWritten directive addressingelements of the standard.Completed performance evaluationdocuments with comments andsignaturesQtyinitialQtyreaccred1 11 1IAssessor GuidelinesInterview both supervisors andmembers, both sworn and civilian,for verification.Accreditation Manager NotesCFA 3.0 – 16.03M Change Notice 4.0.21 02/03/2011Standard16.04 A directive regulates the agency's use ofperformance evaluations’ results.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.CFA 3.0 – 16.04ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance Standard16:3June 2012

Standard16.05 A directive describes procedures for contestingevaluation reports for permanent and probationarymembers.Compliance keysWritten directive addressingelements of the standard.Documentation of contestedperformance evaluations.QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 16.05 Change notice 4.0.24 02/23/201216.06 DELETED Change notice 4.0.07 06/07/06StandardReviewmethods16.07 A directive requires that each member be counseledat the beginning of the rating period concerning the Ifollowing, at a minimum:A. Task of the position occupied; IB. Level of performance expected; and IC. Criteria used for ratings on the evaluation. ICompliance keysWritten directive addressingelements of the standard.CFA 3.0 – 16.07QtyinitialQtyreaccred1 1Assessor GuidelinesInterview employees to ensuresupervisors conducted counseling.Accreditation Manager Notes16:4June 2012

Standard16.08 A directive requires that non-probationary membersare given written notice of substandard performanceprior to the end of the rating period.Compliance keysWritten directive addressingelements of the standard.Notification of substandardperformance.QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 16.08Standard16.09 A directive requires explanatory comments whenperformance ratings are unsatisfactory oroutstanding.Compliance keysWritten directive addressingelements of the standard.Completed evaluation form withexplanation.QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 16.09Standard16.10 The work performance of each swornprobationary member is evaluated at leastonce during the probationary period, inwriting, using job related measures andprocedures.Qty QtyCompliance keysinitial reaccredSamplingPerformance evaluations. 13YDReviewmethodsAssessor GuidelinesFTO program evaluations do not meet theintent of this standard. This standard applies toall newly hired or promoted sworn members,and excludes disciplinary probation.Accreditation Manager NotesCFA 3.0 – 13.10 Change notice 4.0.07 06/07/06Change notice 4.0.21 02/03/201116:5June 2012

Combined with 16.0516.11 – STANDARD DELETEDChange notice 4.0.24 .2/23/201216:6June 2012

CHAPTER 17FIELD PERSONNELThis chapter relates to the operations of the agency's field personnel. Manystandards in this chapter refer to all personnel in the field, other deal specificallywith the patrol function. The standards define responsibilities for members andwhat actions are permissible by agency policy. The intent of the standards is toprovide the community with effective enforcement services.Change Notice 4.0.03 02/09/05Standards in Chapter 17 have been clarified as to which standards apply to allfield personnel and which standards apply to field personnel performing a patrolfunction.ALL FIELD PERSONNEL17.02, 17.05M, 17.06M,17.07M, 17.09M, 17.10M,17.11Change notice 4.0.05 10/05/05PATROL17.01M, 17.03, 17.04M, 17.08M17:1June 2012

Standard17.01 M A directive stipulates that law enforcementresponse to emergencies be continuouslyavailable within the agency's jurisdiction.Compliance keysWritten directive addressingelements of the standard.Shift schedule showing continuousavailability.Contract or mutual aid agreementwith provider agency, if applicable.QtyinitialQtyreaccred1 11 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.01MStandardReviewmethods17.02 A directive governs the operation of each specialpurpose vehicle, vessel, or aircraft and includes at aminimum, the following provisions:A. Objectives of their operation or usage; IB. Instructions, conditions, and limitations of usage; IC. Authorization for use in various situations;D. Qualifications and training for members assigned tooperate the vehicle, vessel, or aircraft;IE. Designation of a person or position responsible forthe condition and maintenance of the vehicle,vessel, or aircraft;F. A list of equipment to be kept in or on the vehicle,vessel, or aircraft; andOEG. A list of persons or positions authorized to operatethe vehicle, vessel, or aircraft and its equipment.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Observation of special purposevehicles and equipment.Equipment inventory lists.Documentation of training. 1 each 1 eachAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.0217:2June 2012

Standard17.03 A directive describes the circumstances whichrequire the presence of a supervisor at the scene forthe purpose of assuming command.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.04Standard17.04 M The agency has 24-hour two-way radiocapability providing continuous communicationbetween a communications center and swornmembers on duty.Compliance keysObservation of continuouscommunication system for patrolmembers.Communications shift scheduleshowing 24-hour availability.QtyinitialQtyreaccred1 1ReviewmethodsOEAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.05MStandard17.05 M A directive describes procedures for informingvictims/witnesses of their rights in accordancewith Florida statute.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Proof of approval of victim/witnessrights documents by the Office of 1 3YDthe Governor.Florida Statute 960.001. 1 1CFA 3.0 – 17.06MReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance StandardChange notice 4.0.18 02/03/201017:3June 2012

StandardReviewmethods17.06 M A directive governs pursuit of motor vehicles, toinclude:A. Evaluation of the circumstances; IB. Initiating member's responsibilities; IC. Secondary unit's responsibilities; ID. Specifying roles and restrictions pertinent tomarked, unmarked, or other types of policeIvehicle involvement in the pursuit;Assessor GuidelinesMarked, unmarked or other types ofpolice vehicles, to includemotorcycles, watercraft and aircraft.E. Dispatcher's responsibilities; I Interview dispatcher.F. Field supervisor's responsibilities;G. Forcible stopping; I Does the agency use stop sticks?H. When to terminate the pursuit; II. Interjurisdictional and intrajurisdictionalpursuits; andIJ. Detailing a procedure for reporting and anadministrative review of the pursuit.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Pursuit review reports. 1 3YDAccreditation Manager NotesCFA 3.0 – 17.07MStandard17.07 M A directive establishes procedures for levels ofresponse to calls for service.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.08M17:4June 2012

Standard17.08 M Each vehicle used for patrol or traffic enforcementmust be equipped with:ReviewmethodsAssessor GuidelinesThis standard applies to vehiclesroutinely used to performpatrol/traffic duties and does notapply to special purpose vehiclesother than motorcycles.A. Operational emergency lights and siren; OEB. Properly charged fire extinguisher with currentservice tag or label (except for patrol/trafficOEmotorcycles);C. Operational flashlight; OED. First aid kit containing current supplies; and OEE. Personal protective equipment. OECompliance keysObservation of equipment.QtyinitialQtyreaccredObservation can be conductedduring static display or ride-along.For this standard, “current supplies”refers to items with expiration datesthat have not expired.Accreditation Manager NotesComparative Compliance Standard (Bullets B, C,D, E)CFA 3.0 – 17.09M Change notice 4.0.04 06/29/05Change notice 4.0.07 06/07/06Change notice 4.0.10 06/06/07Change notice 4.0.15 02/25/2009Standard17.09 M A directive describes the use of safety belts inall agency vehicles.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.10M17:5June 2012

Standard17.10 M Body armor is available to each sworn memberwhile on duty and written guidelines areestablished to include a requirement for thewearing of protective vests by sworn membersengaged in pre-planned, high-risk situations asdefined by the agency.Compliance keysQty initialQtyreaccredWritten directive addressingelements of the standard.1 1Proof of issue. Sampling SamplingObservation of available bodyarmor.ReviewmethodsOEAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.11MStandard17.11 If an agency has canine teams, a directive specifiesthe circumstances for their use.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.1217:6June 2012

Standard17.12 If an agency utilizes canines for narcoticdetection, a directive establishes anaccounting system for all training narcoticsused to include, at a minimum:A. Procedures for the issuance anddisposition of narcotics used for caninetraining to include when packaging hasbeen compromised;B. Security, storage, and accountability ofissued training narcotics when not in use;C. A documented unannounced annualinventory of narcotics used for caninetraining is conducted as directed by theagency’s CEO.Compliance keysReviewmethodsIO, IIQtyinitialAssessor GuidelinesInventory - The act or process of catalogingthrough a full or partial accounting, as definedby the agency, of the quantity of goods ormaterials on hand.QtyAccreditation Manager NotesreaccredWritten directive addressing elements of the1 1standard.Documented issuance/disposition of agency issuedRandomSamplingnarcotics.samplingAnnual inventory documentation. 1 3YDComparative Compliance StandardChange notice 4.0.09 02/27/07New standard Change notice 4.0.10 06/06/07Change notice 4.0.11 10/31/07Change notice 4.0.22 06/30/1117:7June 2012

CHAPTER 18INVESTIGATIONSStandards in this chapter relate to the investigative function as performed by bothuniformed members and members specializing in investigations. Thesestandards provide for most administrative and some operational procedures,which should result in efficient and effective criminal investigations. Thestandards do not direct the agency's investigative functions in specific crimes, butidentify some of the elements common to all investigations.18:1June 2012

StandardReviewmethods18.01 A directive establishes a system of casefile maintenance for the criminal investigationcomponent, to include:A. Types of records to be maintained;B. Accessibility to the files; OC. Security of the files; and OSD. Purging of files. ORCompliance keysWritten directive addressingelements of the standard.Observation of files.Documentationdemonstrating regularlyscheduled purges.QtyinitialQtyreaccred1 11 3YDAssessor GuidelinesThe Criminal Justice InformationServices Certification Training Manualaddresses case file maintenance.Accreditation Manager NotesFormatted: Font color: AutoCFA 3.0 – 18.01 Comparative Compliance Standard (Bullet C)Change notice 4.0.24 02/23/2012Standard18.02 Records relating to active vice andorganized crime investigations aremaintained separately and securely from thecentral records system.Compliance keysObservation of files.QtyinitialQtyreaccredReviewmethodsOSAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 18.0218:2June 2012

Standard18.03M A directive establishes procedures for therecruitment, control, and use of confidentialinformants in accordance with Florida Statutes, andincludes at a minimum:A. A master file of all confidential informants used by theagency;B. Content of the file to include an individual assessmentof each prospective confidential informant;ReviewmethodsC. Maintenance and security of confidential informant files; I, OSD. Protection of the identity of the confidential informant; IE. Criteria for paying confidential informants, if applicable; IF. Precautions to be taken with confidential informants toinclude informants whose participation may make aninvestigation more susceptible to compromise throughIalleged improprieties;G. Special precautions to be taken with juvenile informants;H. Level of supervisory approval before a juvenile is used; II. Training of all personnel involved in the use orrecruitment of confidential informants in the agency policy Irequirements and procedures; andJ. A documented annual administrative review of agencypractices to ensure conformity with agency policies,procedures, and Florida Statute.Compliance keysQty initialQtyreaccredWritten directive addressing elements of thestandard.O1 1Observation of master file, maintenance system,and file security (including electronic/computerized systems).Files with confidential information redacted. 1 1Documentation of annual review 1 3YDFlorida Statute 914.28 1 1Documentation of training Sampling SamplingCFA 3.0 – 18.03, 18.04Assessor GuidelinesAssessors will conduct interviewsand should ask to conduct nonintrusiveobservation of files forsecurity and maintenance.Accreditation Manager NotesRefer to “Guidelines for FloridaState And Local Law EnforcementAgencies in Dealing WithConfidential Informants” whendeveloping directive.Comparative compliance (BulletsB, H, I, and J)Change notice 4.0.16 07/01/09Change notice 4.0.17 0/28/2009Change notice 4.0.18 02/03/201018:3June 2012

Standard18.04 A directive establishes steps to befollowed when conducting preliminaryinvestigations, to include:ReviewmethodsA. Observing all conditions, events, andremarks;IB. Locating and identifying witnesses; IC. Maintaining the crime scene andprotecting evidence;ID. Interviewing the complainant and thewitnesses;IE. Interviewing the suspect; IF. Arranging for the collection ofevidence;IG. Effecting the arrest of the suspect;andIH. Reporting the incident fully andaccurately.ICompliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.Completed report or case fileaddressing elements of thestandard.CFA 3.0 –18.071 11 1IAssessor GuidelinesAssessor will conduct interviews withofficers and investigators to ensurepreliminary investigations are beingconducted in accordance with the directive.Accreditation Manager NotesEach proof will be from a single comprehensive preliminaryinvestigation resulting in arrest (such as armed robbery,sexual battery, homicide).18:4June 2012

Standard18.05 A directive establishes follow-upinvestigative procedures for each of thefollowing:ReviewmethodsA. Reviewing and analyzing all previousreports, agency records, laboratoryexamination results and externalIsources of information;B. Conducting additional interviews; IC. Seeking additional information (i.e., frompatrol officers, informants);ID. Conducting searches for additionalphysical evidence;IE. Identifying and apprehending suspects; IF. Determining involvement of suspects inother crimes;IG. Checking suspects’ criminal histories; and IH. Preparing cases for court presentation. ICompliance keysWritten directive addressingelements of the standard.Case file documentationaddressing elements of thestandard.QtyinitialQtyreaccred1 11 1IAssessor GuidelinesAssessors will ask detectives to explainfollow-up investigative techniques. Reviewcase files with detectives identifying elementsof the standard.Accreditation Manager NotesCFA 3.0 – 18.06, 18.0818:5June 2012

Standard18.06 A directive governs the use of technicalaids for the detection of deception incriminal investigations.ReviewmethodsAssessor GuidelinesCompliance keysWritten directiveaddressing elements of thestandard.Examiner's completedreport.CFA 3.0 – 18.09QtyinitialQtyreaccred1 11 3YDAccreditation Manager NotesStandard18.07 Examiners who use technical aids for thedetection of deception used by the agencyfor any purpose must have a bona fidecertificate of training.Compliance keysQtyinitialQtyreaccredCertificates. 1 each 1 eachReviewmethodsAssessor GuidelinesAssessors will ensure certificates are on file forany examiner conducting civil, criminal oradministrative examinations.Accreditation Manager NotesCFA 3.0 – 13.07, 18.10Standard18.08 M A directive governs procedures forassuring compliance with constitutionalrequirements during criminal investigationsto include interviews, interrogations, andaccess to counsel.Compliance keys Qty initialQtyreaccredWritten directiveaddressing elements of 1 1the standard.Completed forms. Sampling 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesForms may include signed Rights Card, or other formsused by the agency.CFA 3.0 – 18.11M18:6June 2012

Standard18.09 A directive establishes procedures to be followedwhen conducting field interviews, to include:A. Identifying circumstances under which fieldinterviews are appropriate;B. Recording the contact; andC. Distributing the record.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Completed field interview forms. Sampling 3YDCFA 3.0 – 18.12ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance StandardStandardReviewmethodsAssessor Guidelines18.10 M A directive specifies procedures for searchwarrants, to include:A. Drafting the warrant;B. Approval process;C. Execution of warrant;D. Areas which may be searched;E. Inventory; andF. Return.Compliance keys Qty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1 Review FS 933 to check for compliance.Executed search warrantincluding inventory and return.1 1CFA 3.0 – 18.13MComparative Compliance StandardChange notice 4.0.18 02/03/201018:7June 2012

StandardReviewmethods18.11 M A directive specifies the manner in which lawenforcement personnel respond to reports ofdomestic violence. The directive will includeIprovisions for:A. Initial response and entry to the scene; IB. On-scene investigations; IC. Arrests; ID. Victim support services available; I, OE. Follow-up investigation; IF. Report writing and distribution in accordancewith Florida Statute; andG. Domestic violence cases involving a swornmember.Qty QtyCompliance keysinitial reaccredWritten directive addressingelements of the standard.IIAssessor GuidelinesAssessors should not expect to seeprocedures for each bulleted item,“provisions” only require a statementin a document.Victims’ rights and remedies notice inEnglish and Spanish.A report is required to be writtenregardless of whether or not anarrest is made. Assessors shouldverify that reports are sent to thenearest domestic violence centerwithin 24 hours after receipt by therecords custodian according to FS741.29Accreditation Manager Notes1 1 Refer to FS 741.28 and 741.29.Comparative Compliance StandardCFA 3.0 – 18.14M Change Notice 4.0.03 02/09/05Change Notice 4.0.14 10/08/2008Change Notice 4.0.19 07/01/201018:8June 2012

StandardReviewmethods18.12 M A directive specifies the manner in which lawenforcement personnel respond to incidents ofsexual violence. The directive will includeIprovisions for:A. Initial response, investigations and reportwriting;IB. Obtaining medical/counseling assistance forvictims;IC. Evidence collection/preservation; and ID. Follow-up investigation and supplementalreports.ICompliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Completed reports. Sampling 3YDAssessor GuidelinesAssessors should not expect to seeprocedures for each bulleted item;“provisions” only require a statement ina document.Accreditation Manager NotesCFA 3.0 – 18.15MComparative Compliance Standard18:9June 2012

Standard18.13 M If the agency conducts surveillanceoperations, undercover operations,decoy operations, or raids, the agencyhas written guidelines which includeprovisions to address the following:A. Level or authority that can approve anoperation;B. Designating a single person tocommand the operation;C. Establishing routine and emergencycommunications;D. Notifying the patrol supervisorresponsible for the target area;ReviewmethodsE. Confirming target location; IF. Identifying and making contact withsuspects; andG. Documentation, as required by theagency.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Completed agencydocumentation, e.g. afteractionreports, operations1 3YDplans, incident reports.IIIIIIIAssessor GuidelinesAssessors will look for guidelines and“provisions” for each bullet; agency notrequired to have policy for operations they donot conduct, confirmed by interviews.“Surveillance” in this standard is a pre-plannedoperation as part of a formal criminalinvestigation.Includes requesting medical assistance.Agency is not compelled to notify, but musthave parameters for when notification isrequired or not necessary.Accreditation Manager NotesComparative Compliance StandardCFA 3.0 – 18.16M Change Notice 4.0.04 06/29/0518:10June 2012

Standard18.14 M A directive establishes procedures to be used wheninvestigating missing children and missing adultreports following the guidelines outlined in FloridaStatutes. The policy must ensure that casesinvolving missing children and adults areinvestigated promptly using appropriate resources,and must include at a minimum:A. Requirements for accepting missing child andmissing adult reports;B. Requirement for entry into FCIC/NCIC within twohours of receipt of the report;C. Procedures for initiating, maintaining, closing, orreferring a missing child or missing adultinvestigation;D. Standards for maintaining and clearing computerdata of information concerning a missing child ormissing adult which is stored in the FCIC and theNCIC, to include a monthly review of each case anda determination of whether the case should bemaintained in the database; andE. Requirement that when a person has been reportedmissing and has not been located within 30 days, theagency will request the family or next of kin toprovide written consent to contact the dentist of themissing person and request that person’s dentalrecords for inclusion in the NCIC Dental File; andF. Requirement to attempt to obtain a biologicalspecimen for DNA analysis within 90 days if themissing person has not been located.QtyCompliance keysQty reaccredinitialWritten directive addressing1 1elements of the standard.ReviewmethodsIIIIIIIAssessor GuidelinesAccreditation Manager NotesRefer to Florida Statutes 937.021 and937.031.CFA 3.0 – NoneComparative complianceChange notice 4.0.19 07/01/2010Change notice 4.0.21 02/03/2011Change notice 4.0.22 06/30/1118:11June 2012

StandardReviewmethods18.15 M A written directive establishes procedures forconducting photographic identification arrays andlive lineups presented to eyewitnesses to includeIthe following:A. The creation, composition, and utilization of thephoto array or lineup;IB. Standard instructions to be used by the investigatorconducting the photo array or lineup to instruct the Iwitness prior to the photo array or lineup;C. A direction to the investigator conducting the arrayor lineup to avoid any conduct that might directly orindirectly influence the witness’ decision, and toavoid comments or actions that suggest theIwitness did or did not identify the suspect when thearray or lineup is completed;D. Method(s) of presenting the array or lineup; IE. Discerning the level of confidence in anidentification as expressed by the witness; andIF. Documenting the procedure and outcome of thearray or lineup, including noting the witness’Iresponse and exact words.G. Initial and periodic refresher training on the policy,of members involved in eyewitness identificationIefforts; andH. Filing of the agency’s current eyewitnessidentification policy with the appropriate StateIAttorney’s Office.Compliance keysWritten directive addressingelements of the standard.Training documentation.Proof of submission to the StateAttorney’s Office.QtyinitialQtyreaccred1 1SamplingSampling3YD1 1Assessor GuidelinesAccreditation Manager NotesAgency policy must specify how often thetraining shall occur.Agencies are required to file with SAO thathandles its prosecutions, and state agencieswith the SAO of the 2nd Judicial Circuit inTallahassee.CFA 3.0 – None Change notice 4.0.21 02/03/2011Change notice 4.0.23 09/29/201118:12June 2012

StandardReviewmethods18.16 M A written directive establishes procedures forconducting showups as a type of eyewitnessIidentification, to include the following:A. Circumstances when a showup may be conducted; IB. Limitations to reduce the suggestiveness of ashowup;IC. Standard instructions to be used by the investigatorconducting the showup to instruct the witness prior Ito the procedure;D. A direction to the investigator(s) conducting theshowup to avoid any conduct that might directly orindirectly influence the witness’ decision, and toavoid any comments or actions that suggest theIwitness did or did not identify the suspect when theshowup is completed;E. Discerning the level of confidence in an identificationas expressed by the witness; andIF. Documenting the procedure and outcome of theshowup, including noting the witness’ response and Iexact words.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager NotesCFA 3.0 – None Change notice 4.0.21 02/03/201118:13June 2012

CHAPTER 19JUVENILE OPERATIONSStandards in this chapter relate to the juvenile operations function. Agenciesshould make a firm commitment to develop and participate in programs designedto prevent juvenile delinquency. Activities of members responsible for thejuvenile operations function should include such things as conducting follow-upinvestigations of cases involving juvenile offenders, processing juvenile arrests,operating out of the juvenile justice system, and designing and implementingprograms intended to prevent delinquent and criminal behavior by juveniles.There are several options for law enforcement to deal with juveniles andagencies should establish guidelines and criteria for the use of each, to include:release of the offender with no further action, diversion to a social program,disposing of the case by the agency, or referring the youth to juvenile court.19:1June 2012

Standard19.01 A directive specifies procedures pertaining tojuvenile offenders, to include:A. Criteria governing the referral of juvenile offendersto intake; andB. Criteria and procedures for issuing written citationsor summonses to juvenile offenders to appear atcourt in lieu of taking them into custody.Compliance keys Qty initialQtyreaccredWritten directive addressing1 1elements of the standard.Completed citations and arrestreports, or summonses.SamplingSampling3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 19.01 Change notice 4.0.07 06/07/06Standard19.02 A directive establishes procedures for processingjuveniles, to include provisions for the followingsituations:A. The juvenile is alleged to have engaged in noncriminalbehavior; andB. The juvenile is alleged to have been harmed or tobe in danger of harm.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 19.0219:2June 2012

Standard19.03 M A directive establishes procedures for juvenileswho have been taken into custody, to include ata minimum:A. Ensuring that the constitutional rights ofjuveniles are protected;B. Notification of parents or guardians;C. Submission of juvenile fingerprints according toFlorida law;D. Taking juveniles to an intake facility or to thejuvenile component without undue delay unlessa juvenile is in need of emergency medicaltreatment; andE. Precautions to ensure no regular contactbetween adult and juvenile detainees.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Rights notification documentation. 1 1Guardian notificationsdocumentation.1 1Florida Statutes 985.101, 985.11,985.1151 1ReviewmethodsOFAssessor GuidelinesRegular contact: sight and soundcontact. Separation of childrenfrom adults shall permit no morethan haphazard or accidentalcontact.Accreditation Manager NotesComparative Compliance Standard (Bullets C, E)CFA 3.0 – 19.03M Change Notice 4.0.08 10/11/06Change notice 4.0.18 02/03/2010Standard19.04 M A directive governs procedures for the custodialinterview of juveniles, to include provisions forthe following:A. Conferring with parents or guardians; andB. Limiting the duration of interviews and thenumber of members who engage in theinterview.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 19.04M19:3June 2012

CHAPTER 20UNUSUAL OCCURRENCESThis chapter addresses situations of an emergency nature that result fromdisasters, civil disturbances, and civil defense emergencies. The standardsoutline the planning requirements associated with these events. Other chapterswith standards related to this chapter include Chapter 21 - Special Operations,Chapter 14 - Training, and Chapter 36 - Property.20:1June 2012

Standard20.01 M The agency has a plan(s) for responding tounusual occurrences that addresses thefollowing:A. Communications;B. Field command posts;C. Situation maps;D. Supervisory authority to include all agencies orcomponents involved;E. Military support;F. Traffic control;G. Facility security;H. Equipment requirements;I. De-escalation procedures;J. Court and prosecutorial liaison;K. Legal authority;L. Arrest, processing, transportation andconfinement procedures;M. Medical treatment;N. Transportation;O. Post-occurrence duties;P. After-action reports; andQ. Training.Compliance keysQtyinitialQtyreaccredCopy of plan(s). 1 each 1 eachProof of training. 1 3YDAfter action reports. 1 3YDMutual Aid Agreement(s), ifapplicable.1 each 1 eachReviewmethodsAssessor GuidelinesThe plan should include proceduresfor mass arrest.Accreditation Manager NotesAgency should identify public facilities that requiresecurity, such as emergency shelters, including thelaw enforcement structures. Identify appropriatepersonnel for interviewing.Comparative Compliance Standard (Bullets C, D,E, G, J, K and Q)CFA 3.0 – 20.01M Change Notice 4.0.03 02/09/05Change Notice 4.0.10 06/06/0720:2June 2012

Standard20.02 Equipment designated for use in unusualoccurrence situations is inspected at leastannually for operational readiness.Compliance keysQtyinitialQtyreaccredReviewmethodsAssessor GuidelinesAccreditation Manager NotesProof of inspections. Sampling 3YDEquipment list. 1 1CFA 3.0 – 20.02 Change Notice 4.0.10 06/06/07Change Notice 4.0.12 02/20/08StandardReviewmethodsAssessor Guidelines20.03 M Unusual occurrence plans include specific provisionsand identify the position(s) responsible for thefollowing:A. Casualty information; IB. Rumor control; IC. Community relations; and ID. Public information. IQtyCompliance keysQty initialreaccredAccreditation Manager NotesCopy of plan(s) addressingelements of the standard.1 each 1 eachNews releases. Sampling Sampling“Community relations” refers to on-going programswith citizens and resources such as local firedepartment, state hazard response teams, etc.Public information is specific informationgenerated to the public about the unusualoccurrence.Any public education efforts should be included(classes, documents, meetings, announcements,etc.)CFA 3.0 – 20.01MComparative Compliance Standard (bullets A andB)Change Notice 4.0.10 06/06/0720:3June 2012

Standard20.04M Unusual occurrence plans identify the positionthat will exercise command and control over alllaw enforcement resources committed tounusual occurrence operations within theagency’s jurisdiction.Compliance keysQty initialQtyreaccredCopy of plan(s). 1 each 1 eachMutual aid agreement(s), ifapplicable.1 each 1 eachCFA 3.0 – 20.04MReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance StandardStandardReviewmethodsAssessor Guidelines20.05 A written directive establishes an IncidentCommand System for operations management andaddresses the following:A. System activation criteria; IB. Command protocol; IC. Written plans and procedures utilized;D. Training of agency personnel; IE. Documented after-action report; andF. Documented periodic training or operationalexercise.ICompliance keys Qty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Training documentation. Sampling SamplingAfter action reports.Training/operational exercisedocumentation.SamplingSampling3YD1 1CFA 3.0 - NoneComparative Compliance Standard (Bullets B, C,D and F)Change Notice 4.0.10 06/06/07Change notice 4.0.16 07/01/0920:4June 2012

CHAPTER 21SPECIAL OPERATIONSThese standards relate to incidents that rise above the conventionaloperational or investigative response.. Usually special operationsencompass activities resulting from certain events, emergencies, orunexpected situations which may involve the use of special purpose vehicles,equipment, and specialized personnel.Smaller agencies may not have special operations (or tactical) components.Regardless, these types of emergency situations arise in jurisdictions of anysize and every agency may be the “first responder” even when another,larger agency may be called to assist or even resolve the incident. For thisreason, every agency must have written plan(s) that outline the proceduresfor how the situations will be handled.21:1June 2012

Standard21.01 M A directive establishes procedures for the followingsituations:A. Special Events;B. Dignitary protection; andC. Search and rescue operations.Compliance keysQtyinitialWritten directive addressingelements of the standard.CFA 3.0 – 21.01MQtyreaccred1 1ReviewmethodsAssessor GuidelinesAssessors should look for directivesonly. The policy should state whatactions the department will take andwho will be contacted for assistance, ifagencies do not have specialized teamsAccreditation Manager NotesAgency must have procedures even if they don’t havetheir own specialized units. Proofs from 21.02 – 21.07are not required to be included in this file.StandardReviewmethodsAssessor Guidelines21.02 M If the agency has a tactical team, a directiveprovides for the following, at a minimum:A. Team member selection criteria; IB. Specialized equipment; OEObservation bullet, need not beaddressed in this directive.C. Annual team training and readiness exercises; I, O Observe if training is scheduled.D. Call out criteria and notification procedures;E. Deployment procedures; and I Interview a member of the team.F. Duties and responsibilities. I Interview a member of the team.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Observation of equipment.Proof of training. 1 3YDAccreditation Manager NotesCFA 3.0 – 21.02M, 21.04M Comparative Compliance Standard (Bullets C, D, F)21:2June 2012

StandardReviewmethodsAssessor Guidelines21.03 M If the agency has hostage negotiators, a directiveprovides for the following, at a minimum:A. Selection criteria; IB. Specialized equipment; OEObservation bullet, need not beaddressed in this directive.C. Training; I, O Observe if training is scheduled.D. Call out criteria and notification procedures;E. Deployment procedures; I Interview a negotiator.F. Duties and responsibilities; and I Interview a negotiator.G. Interaction between hostage negotiation andtactical personnel.I Interview a negotiator.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Observation of equipment.Proof of negotiator’s training. 1 each 1 eachAccreditation Manager NotesCFA 3.0 – 21.03M, 21.04MComparative Compliance Standard21:3June 2012

Standard21.04 M The agency has a written plan for handling ahostage/barricaded person situation whichaddresses the following:A. Notification of appropriate personnel both insideand outside the agency;B. Communications with other agencies;C. Establishment of inner and outer perimeters;D. Evacuation of bystanders;E. Evacuation of injured persons;F. Establishment of a central command post andchain of command;G. Requests for ambulance, rescue, fire, orsurveillance equipment;H. News media policy and authorization for newsmedia access;I. Identification of person authorized to permit use offorce;J. Pursuit/surveillance vehicles and control of travelroutes;K. After action report; andL. Periodic review of the plan.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1After action report 1 3YDDocumentation of periodicreview.1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 21.04M Comparative Compliance Standard (Bullets I, J, L)21:4June 2012

Standard21.05 M The agency has written guidelines forhandling bomb related incidents and forgaining access to a bomb disposal unit.The guidelines will address the following:A. Role of members in obtaining details fromthe bomb threat caller;ReviewmethodsB. Notification of persons in the agency chainof command;IC. Establishment of a security perimeter;D. Organization of search teams;E. Search procedures;F. Equipment; OEG. Notification of the bomb disposal unit whena suspected device is located;H. General evacuation plan;I. Coordination with the fire department;J. Coordination with investigators or evidencespecialists responsible for apprehending thebomb threat maker and/or gatheringphysical evidence;K. Communications procedures during periodsof radio silence; andIL. Post explosion procedures.Compliance keysWritten directive addressingelements of the standard.Observation of equipment.QtyinitialQtyreaccred1 1IAssessor GuidelinesIf the agency has their own team,assessors may want to interviewthem.Communications Center membersshould be interviewed for bullets A, B,and KAccreditation Manager NotesCFA 3.0 – 21.05MComparative Compliance Standard21:5June 2012

Standard21.06 If the agency provides security to dignitaries, theagency has written guidelines which includeprovision for the following:A. Designation of a single person or position assupervisor/coordinator of any given securitydetail;B. Equipment requirements, which includeconsideration of vehicles, body armor fordignitaries and security members, and weaponsfor members;C. Planning and reconnoitering travel routes andalternates;D. Advance inspection of sites and facilities;E. Arrangements for gathering intelligenceinformation;F. Coordination of operations within the agencyand with outside agencies;G. Identification of emergency first aid, ambulance,and medical facilities;H. Communications; andI. Identification by designation, e.g., lapel pins.Compliance keysWritten guidelines addressingelements of the standard.Documentation of actualdignitary protection operations.QtyinitialQtyreaccred1 11 3YDReviewmethodsAssessor GuidelinesAgency members may be interviewedbased on agency mission, but thisstandard will generally be assessed byfile review only.Accreditation Manager NotesCFA 3.0 – 21.06Comparative Compliance Standard21:6June 2012

Standard21.07 If the agency handles special events, theagency will have written guidelines whichinclude provisions for the following:A. Designation of a single person or position as thesupervisor/coordinator for the coverage of agiven event;B. Estimate of traffic, crowd control, and crimeproblems expected for any given event;C. Logistical requirements; andD. Coordination inside and outside the agency.Compliance keysWritten guidelines addressingelements of the standard.Documentation of actual specialevent operations.QtyinitialQtyreaccred1 11 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 21.07Comparative Compliance Standard21:7June 2012

CHAPTER 22TRAFFIC LAW ENFORCEMENTThis chapter addresses agency guidelines and procedures for handlingtraffic law violations and arrests.22:1June 2012

Standard22.01 A directive describes agency procedures for trafficviolations committed by:A. Persons who are not residents of the service area;B. Juveniles;C. Foreign diplomats or consular officials; andCompliance keysWritten directive addressingelements of the standardQtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesRefer to US Department of StatePublication 10969, “ConsularNotification and Access” forrequirements if foreign diplomats orconsular officials are detained longerthan required for a normal traffic stop.Refer to US Department of StatePublication “Diplomatic and ConsularImmunity: Guidance for LawEnforcement and Judicial Authorities”for immunity guidelines.Accreditation Manager NotesCFA 3.0 – 22.01 Change Notice 4.0.03 02/09/05Standard22.02 Uniform traffic citations will be completed inaccordance with DHSMV Uniform Traffic CitationProcedures manual.QtyCompliance keys Qty initialreaccredDHSMV Uniform Traffic CitationProcedures ManualCompleted traffic citation1 1SamplingSampling3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative complianceCFA 3.0 – 22.02 Change notice 4.0.07 06/07/06Change notice 4.0.21 02/03/201122:2June 2012

Standard22.03 M A directive provides guidelines for enforcementof traffic violations, to include:A. Driving under the influence of alcohol and/ordrugs violations;B. Speed ViolationsC. Other moving violations;D. Equipment violations;E. Public carrier or commercial violations;F. Other nonmoving violations;G. Multiple violations;H. Newly enacted laws and/or regulations;I. Physical arrest;J. Citation; andK. Warnings, if used.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesCopies of completed citations are notrequired.Accreditation Manager NotesCFA 3.0 – 22.03MStandardReviewmethods22.04 M A directive prescribes the proper use of thefollowing equipment during emergency and nonemergencyIsituations:A. Emergency lights; IB. Sirens; IC. Hazard warning lights; ID. Spotlights, if equipped; IE. Public address systems, if equipped; and IF. Mobile video recorders, if equipped. ICompliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager NotesComparative Compliance StandardCFA 3.0 – 22.04M Change notice 4.0.07 06/07/0622:3June 2012

Standard22.05M A directive establishes procedures for chargingmotorists for operating a motor vehicle after theirdriving privileges have been revoked. Thedirective will include procedures forcircumstances warranting physical arrest andappropriate alternatives.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard1 1Completed citation and relatedpaperwork. 1 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 22.06MStandard22.06M A directive establishes procedures to be followedafter effecting the arrest of a person driving underthe influence of alcohol or drugs.Compliance keysWritten directive addressingelements of the standardCompleted citation and relatedpaperworkQtyinitialQtyreaccred1 11 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 22.07M22:4June 2012

CHAPTER 23TRAFFIC CRASH INVESTIGATIONSThis chapter establishes guidelines and procedures for traffic crashinvestigations.23:1June 2012

Standard23.01 A directive specifies an agency's responsibilitiesinvolving any of the following traffic crash incidents:A. Death or injury;B. Hit and run;C. Impairment of an operator due to alcohol or drugs;D. Damage to vehicles or property, includinggovernment owned;E. Hazardous materials;F. Disturbances between principals; orG. Major traffic congestion as a result of a crash, ordamage to vehicles to the extent that towing isrequired.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard1 1ReviewmethodsAssessor GuidelinesCompleted reports are not required forthis standard.Accreditation Manager NotesCFA 3.0 – 23.01StandardReviewmethods23.02M A directive states specific responsibilities of thefirst responding member at the scene of a crash.These procedures will include:A. Administering emergency medical care andproviding basic life support;IB. Summoning ambulance and/or additionalassistance (e.g., members, officers, rescue, tow Itruck, etc.);C. Protecting the crash scene; ID. Preserving short-lived evidence; IE. Establishing a safe traffic pattern around thescene;IF. Locating witnesses and recording crashinformation;IG. Expediting the removal of vehicles and debrisfrom the roadway; andIH. Hazardous material assessment. ICompliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager NotesCFA 3.0 – 23.02M Comparative Compliance Standard (Bullets D, E, F, G)23:2June 2012

Standard23.03M A directive establishes procedures for the use oftemporary traffic control equipment to regulatetraffic at the scene of a crash in order to protectthe scene and to temporarily detour traffic.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 23.04MStandard23.04 M A directive states that a member responding tothe scene of a crash will take precautions toprotect the owner's property from theft if theowner is unable to care for it. The directive willinclude procedures for inventory, removal, andstorage of property.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1Completed reports. 1 1ReviewmethodsIAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 23.05M23:3June 2012

CHAPTER 24TRAFFIC DIRECTION AND CONTROLTraffic direction and control are undertaken by an agency's sworn and nonswornmembers to guide and/or restrict the movement of pedestrians andmotorists. This chapter governs traffic control, escorts, and clothing wornby members who perform these functions.24:1June 2012

Standard24.01 A directive establishes procedures for manual trafficdirection, to include standardized gestures toenhance driver and pedestrian recognition of andresponse to a member's directions.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 24.01Standard24.02M A directive requires members to wear highvisibility clothing, such as reflective vests, whiledirecting traffic.Compliance keysWritten directive addressingelements of the standard.Observation of high visibilityclothing.QtyinitialQtyreaccred1 1ReviewmethodsOEAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 24.02MStandard24.03 A directive describes the routine and emergencycircumstances when agency members mayescort vehicles, to include at a minimum:A. Public officials;B. Dignitaries;C. Emergency vehicles;D. Funerals;E. Oversize vehicles;F. Hazardous or unusual cargo; andG. Civilian vehicles in medical emergencies.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 24.03Comparative Compliance Standard24:2June 2012

Standard24.04 M A directive describes the circumstanceswarranting the use of roadblocks and proceduresfor implementation to include, at a minimum:A. The types of roadblocks authorized (moving,fixed, circle system);B. The circumstances justifying their use, e.g., tostop a fleeing felon,;C. The person who has authority to implementand/or cancel a roadblock;D. The person in charge at the scene; andE. Staffing arrangements.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – *24.04M Change notice 4.0.07 06/07/06Standard24.05 A directive describes the agency’s adult schoolcrossing guard program to include:A. Authority and responsibilities;B. State certified training regardless of population andsalary;C. Selection criteria;D. Distinctly different uniforms from sworn members;andE. Recertification/evaluation regardless ofpopulation and salary.Compliance keysWritten directive addressingelements of the standard.Certificates of training.Photographs of school crossingguard member uniforms.Certificates of recertificationtraining.QtyinitialQtyreaccred1 1SamplingSamplingSampling3YDSampling3YDReviewmethodsOPAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 24.05 Comparative Compliance Standard (bullets B and E)24:3June 2012

Standard24.06 If the agency uses non-sworn members to conducttraffic direction and control, a directive describesthe following:A. Authority and responsibilities; andB. Training.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard1 1Training documentation Sampling SamplingReviewmethodsAssessor GuidelinesAccreditation Manager NotesThis standard does not apply to school crossingguards.CFA 3.0 – 24.06Comparative Compliance StandardChange notice 4.0.07 06/07/0624:4June 2012

CHAPTER 25TRAFFIC ANCILLARY SERVICESThis chapter addresses assistance and protection provided to highwayusers, procedures for reporting and correcting hazardous highwaysituations, and the towing of private vehicles.25:1June 2012

Standard25.01 A directive describes procedures for renderingassistance for the following, at a minimum:A. Protection to persons stranded on the highway;B. Emergency assistance to highway users;C. Taking action to correct hazardous highwayconditions; andD. Control or removal of roadway hazardousmaterials.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 25.01Standard25.02 M A directive requires that the towing of allvehicles be documented and includes thefollowing information, at a minimum:A. Time;B. Date;C. Location;D. Requesting member;E. Reason for removal or tow;F. Towing service name;G. Location of the vehicle;H. Notification (or attempts) to the registeredowner;I. Inventory of contents;J. Placing and removal of holds; andK. Procedures to initiate entry and removal ofFCIC entries, when appropriate.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Tow log/sheet indicating itemsrequired by this standard. 1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 25.02MComparative Compliance Standard25:2June 2012

CHAPTER 26CRIMINAL INTELLIGENCEThe criminal intelligence function is principally concerned with thecollection, processing, and dissemination of information relating to specifiedcrimes and criminal activities. These areas of concern vary widely amonglaw enforcement jurisdictions, but typically include organized crime, vice,illegal drug trafficking, terrorism, gangs, and civil disorders. The intelligencefunction should be a source of information for operational units.The standards do not include the intelligence gathering activities associatedwith special events such as visits by dignitaries or sporting events. It isimperative that agencies properly safeguard intelligence records andinformation, and the integrity of the intelligence effort in accordance withFlorida Statutes.26:1June 2012

Standard26.01 M A directive provides procedures for ensuring thelegality and integrity of the intelligence effort toinclude the following:A. Procedures for ensuring information collected islimited to criminal conduct and relates toactivities that present a threat to the community;B. Procedures for the utilization of intelligencemembers, equipment, and techniques;C. Descriptions of the types or quality ofinformation that may be included in the system;andD. Methods for purging information which is nolonger active.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Records disposition document 1 1ReviewmethodsIIIIIAssessor GuidelinesAccreditation Manager NotesGS-2 Item #30. 1 1CFA 3.0 – 26.01M Change notice 4.0.18 02/03/2010StandardReviewmethods26.02 M A directive describes procedures forsafeguarding intelligence information, toinclude:A. A system for dissemination to appropriateinternal components and other criminal justice Iagencies;B. Collation and analysis in a secure environment; I, OSC. Security measures to protect againstunauthorized attempts to access, modify,I, OSremove, or destroy stored information; andD. All intelligence records are secured in an areaseparate from the agency’s central records I, OSfunction.Compliance keysWritten directive addressingelements of the standard.Observation of security system.QtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager NotesCFA 3.0 – 26.02MComparative Compliance Standard26:2June 2012

CHAPTER 27MISCONDUCT COMPLAINT PROCESSINGEvery law enforcement agency shall establish and put into operation asystem for the receipt, investigation, and determination of complaintsreceived by the agency from any person. The level of the investigation isdetermined by the agency based on the seriousness of the complaint.27:1June 2012

StandardReviewmethodsAssessor Guidelines27.01 M A directive establishes procedures forinvestigating all complaints against the agency orits members, to include:A. Types of complaints to be investigated by linesupervisors;B. Types of complaints that require investigating bythe internal affairs function;C. Types of complaints to be reviewed by the internalaffairs function;D. Procedures for maintaining a record of complaintsreceived by the agency in accordance with Florida IStatutes;E. Maintaining the confidentiality of internal affairsinvestigations in accordance with Florida Statutes;IF. Secure storage of internal affairs records; and OSG. Provisions for releasing information at theconclusion of the investigation, upon request, andin conformance with the public records law.Compliance keysQty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Complaint documentation.1eachtype1eachtypeObservation of secure storage.Florida Statutes 112.533, 119.07 1 1Include one from bullet A, one from bullet B.CFA 3.0 – 27.01M Comparative Compliance Standard (Bullet C)Change notice 4.0.18 02/03/201027:2June 2012

Standard27.02 M A directive requires that when members arenotified that they are the subject of an internalaffairs investigation, the agency issues themember written notification of the allegations andthe member’s rights and responsibilities relative tothe investigation.Compliance keysWritten directive addressingelements of the standard.Documentation demonstratingwritten notification of the allegationissued to member.Documentation demonstratingissuance of members rights andresponsibilities notification.QtyinitialQtyreaccred1 1SamplingSamplingSampling3YDSampling3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 27.02MStandard27.03 A directive describes the circumstances underwhich a member may be relieved from duty.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.Change notice 4.0.16 07/01/09ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 27.03Standard27.04 A directive specifies the conditions under whichthe following may be used in internal affairsinvestigations:A. Medical or laboratory examinations;B. Member photographs;C. Lineups;D. Financial disclosure statements; andE. Instruments for the detection of deception.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 27.0427:3June 2012

Standard27.05 A directive describes the various conclusions of factused by the agency to categorize each allegation ofmisconduct.Compliance keysWritten directive addressingelements of the standard.Documentation demonstrating thevarious conclusions of fact.QtyinitialQtyreaccred1 11 eachtype1 eachtypeReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 27.05 Change Notice 4.0.09 02/27/07Standard27.06 M A directive requires that, upon conclusion of aninternal investigation, the complainant and theaffected member receive written notification of theconclusion of fact.Compliance keysWritten directive addressingelements of the standard.Documentation of writtennotification of the conclusion offact to complainant and member.QtyinitialQtyreaccred1 11 3YDReviewmethodsAssessor GuidelinesThis standard applies toformal internal affairsinvestigations.Accreditation Manager NotesFor this standard, Conclusion of Fact meansfinal determination about allegations basedon investigative activities which may includeexonerated, sustained, not sustained,unfounded, and policy failure.CFA 3.0 – 27.06MComparative Compliance StandardChange notice 4.0.18 02/03/2010Change notice 4.0.21 02/03/201127:4June 2012

CHAPTER 28PUBLIC INFORMATIONTo ensure effective law enforcement, agencies must have support from thecommunities they serve. In order to obtain this support, agencies mustinform the public and news media of events in a timely and open manner.These standards establish the public information function. This chapter willalso establish procedures for press releases, access to new reports, andthe release of information.28:1June 2012

Standard28.01 A directive establishes a public informationfunction, to include:A. Assisting the media in covering newsstories and at crime scenes;B. Being available for on-call responses to thenews media;C. Preparing and distributing agency newsreleases;D. Arranging for, and assisting at newsconferences;E. Coordinating and authorizing the release ofinformation about victims, witnesses, andsuspects; andF. Coordinating and authorizing the release ofinformation concerning confidentialinvestigations and operations in accordancewith state statutes.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccredAgency news release. 1 1ReviewmethodsIIIAssessor GuidelinesAccreditation Manager Notes1 1 Refer to Florida Statute Chapter 119.Job description or job taskanalysis1 1CFA 3.0 – 28.01 Comparative Compliance Standard (Bullet B)Change notice 4.0.18 02/03/2010Standard28.02 A directive establishes procedures for newsreleases, to include:A. Subject matter; andB. Persons authorized to release information.Compliance keysWritten directive addressingelements of the standard.CFA 3.0 – 28.02QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance Standard28:2June 2012

Standard28.03 A directive establishes guidelines for newsmedia representatives, includingphotographers, to access:A. Scenes of major fires, natural disasters, or othercatastrophic events; andB. Crime scene perimeters.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 28.03Standard28.04 A directive establishes guidelines for the releaseof information related to ongoing investigations.The directive will address the following, at aminimum:A. The prior criminal record, character, orreputation of the accused;ReviewmethodsB. Photographs of accused; IC. The existence of any confession, admissionof guilt, or statements or refusal of statementsmade by the accused;D. The results of any examinations or tests of theaccused;IE. The identity, testimony, or credibility of aprospective witnesses;IF. Opinions of agency members regarding theguilt or innocence of the accused or merits ofIthe case;G. Personal information identifying the victim; IH. Information pertaining to juveniles; and II. Releasing information when other publicservice agencies are involved in a mutualIeffort.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1IIIAssessor GuidelinesThe directive should containinformation to guide the agencywhen the accused is an agencymember.The directive should containinformation to guide the agencywhen the accused is an agencymember.Accreditation Manager NotesRefer to FS 119 for guidelines on releasinginformation.CFA 3.0 – 28.04Comparative Compliance StandardChange notice 4.0.18 02/03/201028:3June 2012

Standard28.05 M A directive describes procedures forregistering sexual predators andcommunity notification in accordance withFlorida statute.Compliance keysQtyinitialQtyreaccredWritten directiveaddressing elements of the 1 1standard.Documentation showingregistration.1 1Documentation showingcommunity notification.1 1Florida Statute 775.21. 1 1ReviewmethodsIAssessor GuidelinesMunicipal agencies must haveprocedures to refer sexual predators tothe appropriate registering agency. Theymust also provide for communitynotification.Accreditation Manager NotesCFA 3.0 – 28.05MComparative Compliance StandardChange notice 4.0.18 02/03/2010Standard28.06 M A directive describes procedures forregistering sexual offenders in accordancewith Florida statute.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Documentation showingregistration.1 1Florida Statute 943.0435. 1 1CFA 3.0 – 28.06MReviewmethodsIAssessor GuidelinesMunicipal agencies must haveprocedures to refer sexual offendersto the appropriate registering agency.Municipal agencies may not N/A thisstandard.Accreditation Manager NotesComparative Compliance StandardChange notice 4.0.18 02/03/201028:4June 2012

CHAPTER 29PRISONER/DETAINEE TRANSPORTATIONIt is necessary to establish basic requirements with regard to transportingprisoners/detainees to ensure the safety and security of the public,prisoners/detainees, and members. These standards form guidelines forthe normal day-to-day transport by law enforcement members. Thesestandards do not apply to the transport of prisoners/detainees as part of theagency’s correctional function.29:1June 2012

Standard29.01 M A directive describes procedures fortransporting prisoners/detainees, to include:A. Prisoners/detainees of the opposite sex;B. Sick, disabled, or injured prisoners/detainees;C. Juvenile offenders; andD. Violent prisoners/detainees.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesRefer to FS 985.101 for information on transportingjuveniles and adults in the same vehicle.CFA 3.0 – 29.01M Comparative Compliance Standard (Bullets A, C, D)Change notice 4.0.18 02/03/2010Standard29.02 M A directive requires that all prisoners/detaineesare searched for weapons and contraband priorto transport.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1ReviewmethodsAssessor GuidelinesThis requirement applies to alltransports including transfers fromother officers or agencies.Accreditation Manager NotesCFA 3.0 – 29.02M Change Notice 4.0.08 10/11/06Standard29.03 A directive stipulates circumstances underwhich the transporting officer can stop torespond to the need for law enforcementservices while transporting aprisoner/detainee.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – None29:2June 2012

Standard29.04 M A directive describes procedures to follow whenan escape occurs during transport within andoutside the agency's jurisdiction. The directiveaddresses the following, at a minimum:A. Persons to be notified;B. Reports to be prepared; andC. Actions to be taken.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Completed reports. Sampling SamplingReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 29.04MStandard29.05 M A directive describes security procedures whena prisoner/detainee is transported or admitted toa medical care facility.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 29.05M29:3June 2012

Standard29.06 M A directive describes members’ actions uponarrival at a facility, court, or other agency whendelivering prisoners/detainees. The directiveaddresses the following, at a minimum:ReviewmethodsA. Securing weapons; I, OSB. Removing restraining devices; IC. Documentation delivered to the receivingofficer;D. Documentation detailing theprisoner/detainee transfer; andE. Advising receiving agency personnel of anypotential medical or security hazards.ICompliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Completed reports or activitylogs with notations.Sampling SamplingPrisoner/detainee transferdocumentation.Sampling SamplingIAssessor GuidelinesObservation of method to secureweapons.Accreditation Manager NotesCFA 3.0 – 29.06MChange notice 4.0.18 02/03/2010Standard29.07 M A directive describes restraining devices andmethods to be used during prisoner/detaineetransports with exceptions noted.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsIAssessor GuidelinesInterview to determine commonpractice for exceptions.Accreditation Manager NotesCFA 3.0 – 29.07M29:4June 2012

Standard29.08 M A directive provides provisions for theexamination of all vehicles used fortransporting prisoners/detainees.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsIAssessor GuidelinesAgency must address the examinationof both assigned and unassignedvehicles.Accreditation Manager NotesCFA 3.0 – 29.08M Change notice 4.0.15 02/25/09Change notice 4.0.16 07/01/0929:5June 2012

CHAPTER 30HOLDING AREASStandards in this chapter apply to agencies that operate “short-term”holding areas to maintain custody of prisoners/detainees. These areas aredesigned as temporary collection points prior to transport to a jail or medicalfacility and include courthouse areas used to temporarily hold prisonersawaiting court or anyone remanded into custody during court proceedings.These holding areas may be staffed by detention or law enforcementpersonnel. These standards establish minimum guidelines and criteria toensure the safety and security of the public, prisoner/detainee, andmembers. All agencies that operate a holding facility must comply with thestandards in Chapter 30, if applicable.Change Notice 4.0.01 06/23/04Change notice 4.0.07 06/07/0630:1June 2012

StandardReviewmethodsAssessor Guidelines30.01 M Holding areas provide the following minimum conditionsfor prisoners/detainees:OFA. Adequate lighting; OFB. Circulation of fresh or purified air; OFC. Access to a toilet, sink, and drinking water; and OFD. Controls to reduce the possibility of invading aprisoner/detainees’ privacy.OFCompliance keysQty Qtyinitial reaccredAccreditation Manager NotesObservation of holding areas.CFA 3.0 – *30.01M Change notice 4.0.07 06/07/06Change notice 4.0.18 02/03/2010Standard30.02 M The facility has an automatic fire alarm and heat andsmoke detection system, fire equipment approved inwriting by state or local fire officials, and a directiveprescribing fire prevention practices and procedures, toinclude:A. Regular inspection of fire detection devices and alarmsystems for damage or tampering. If the cell is usedinfrequently, it is inspected prior to placing aprisoner/detainee in the cell;B. Documented testing of fire and smoke alarms as requiredby local fire code;C. Documented maintenance of fire suppression equipmentpursuant to manufacturer recommendations, industrystandards, and as required by the applicable fire code;andD. A written plan and posted evacuation map for the facilitycomplete with marked emergency exits and markeddirection to hazard free areas.Compliance keysQty initialQtyreaccredWritten directive addressing elementsof the standard.1 1Documentation of maintenance. Sampling SamplingApplicable fire code or governingauthority.1 1Observation of posted evacuationmap and emergency exit signs.ReviewmethodsOFAssessor GuidelinesAssessors should verify thatreasonable provisions fortesting or self-testing of thetechnology used are in place.Accreditation Manager NotesCFA 3.0 – 30.02M Change notice 4.0.24 02/23/201230:2June 2012

Standard30.03 M A directive describes the operations of theholding area and addresses the following, at aminimum:ReviewmethodsAssessor GuidelinesA. All weapons will be secured before enteringthe holding area, with exceptions specified;B. Conditions under which a member enters anoccupied holding area;C. Designation of holding area doors which are tobe secured and when;D. Procedures for security checks of each holdingarea for weapons, contraband, and damagedequipment prior to use;E. An alert system between holding areas to adesignated control point in the event of anemergency; andF. A security alarm system is linked to a designatedcontrol point if sworn members are not equippedwith “alert” or “panic alarm” systems, or a means oftwo-way communication.Compliance keysWritten directive addressing elements ofthe standard.Observation of secured weapon storage.Observation of alert system.Observation of security alarm system.QtyinitialQtyreaccred1 1OSIOSIOF, OEOF, OEBoth lethal and less-lethalweapons must be addressed.The intent of bullet E is to ensureprisoners have a method ofreporting an emergency to agencypersonnel. The system is notrequired to be electronic.Accreditation Manager NotesCFA 3.0 – 30.03MStandard30.04 M A directive describes procedures for processingprisoners/detainees. The directive requires:A. The search of each prisoner/detainee prior toentering the holding area;B. An itemized inventory and secure storage of allproperty taken; andC. Release of personal property to a transportingofficer, if other than the arresting officer.Compliance keysQty initialQtyreaccredWritten directive addressingelements of the standard.1 1Completed inventory form. Sampling SamplingObservation of secure storage.ReviewmethodsIOSAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.04M Comparative Compliance Standard (Bullet C)30:3June 2012

Standard30.05 A directive governs access of nonessentialmembers to the holding area.Qty QtyCompliance keysinitial reaccredWritten directive addressing1 1elements of the standard.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.05Standard30.06 M A directive requires 24 hour supervision ofprisoners/detainees by agency staff andincludes:A. Visual observation at least every thirtyminutes;B. Procedures for supervision ofprisoners/detainees that are the opposite sexof the staff member providing supervision;andC. If a prisoner/detainee is to be secured to animmovable object, it will be designed andintended for such use.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Observation of holding areaReviewmethodsOFAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.06MStandard30.07 M A directive addresses the use of electronicsurveillance to observe prisoners/detainees.The directive includes:A. Controls to reduce the possibility of invading aprisoner/detainee’s privacy; andB. Measures to ensure immediate intervention forprisoner/detainee emergencies.Compliance keysWritten directive addressingelements of the standard.Observation of electronicsurveillance equipment.QtyinitialQtyreaccred1 1ReviewmethodsOEOAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.06M Comparative Compliance Standard (Bullet B)30:4June 2012

Standard30.08 M If males, females, and/or juveniles are requiredto be detained at the same time, detainees areseparated in order to prevent regular contact.Compliance keysObservation of holding areas.QtyinitialQtyreaccredReviewmethodsOF FS 985.115Assessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.07MStandard30.09 M A written directive describes procedures tofollow when a prisoner/detainee is in need of, orrequests medical assistance.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.08M30.10 DELETED Change notice 4.0.07 06/07/06Standard30.11 Procedures for gaining access to medicalservices are posted in areas used byprisoners/detainees, in the language(s)prevalent to the service community.Compliance keysObservation of posted signs.QtyinitialQtyreaccredReviewmethodsOFAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.1030:5June 2012

Standard30.12 M A directive describes procedures for handlingprisoners/detainees who are self destructive,violent, ill, injured, or under the influence ofalcohol or drugs. The directive includesprocedures for segregatingprisoners/detainees, when appropriate.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.11MStandard30.13 A directive describes procedures to befollowed in the event of an escape toinclude, at a minimum:A. Sounding of alarms;B. Persons to be notified;C. Actions to be taken;D. Assignment of available members;E. Mobilizing resources;F. Ending alert; andG. Reports to be prepared.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Completed reports. Sampling SamplingCFA 3.0 – 30.12ReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance Standard30:6June 2012

Standard30.14 M A directive requires that affected members receivetraining on the operation of the holding areacommensurate with their level of assignment.Training will include fire suppression techniquesand use of fire suppression and safety equipmentprovided for use.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Documentation of training. Sampling SamplingReviewmethodsAssessor GuidelinesFile may contain evidence oftraining such as orientationchecklist, memoranda, andattendance rosters.Accreditation Manager NotesCFA 3.0 – 30.13MStandard30.15 M A directive governs control of maintenancetools and, if provided, eating utensils.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesControl of maintenance tools is twofold:equipment allowed to be used byagency members and equipment usedby outside maintenance workers.Accreditation Manager NotesCFA 3.0 – *30.14M Change notice 4.0.07 06/07/06Standard30.16 M A first aid kit containing current supplies is available inall facilities. At a minimum, a documented monthlyinspection is conducted and supplies are replenished asnecessary.ReviewmethodsOEAssessor GuidelinesFor this standard, “currentsupplies” refers to items withexpiration dates that havenot expired.Compliance keys Qty initial Qty reaccred Accreditation Manager NotesObservation of first aid kit.Documentation of monthlyinspection.2 monthsconsecutive2 monthsconsecutive3YDCFA 3.0 – 30.15M Change notice 4.0.15 02/25/200930:7June 2012

30.17M DELETED Change notice 4.0.07 06/07/06Standard30.18 A directive prescribes space arrangements andprocedures to follow in the event of a grouparrest that exceeds the maximum capacity ofthe holding facility.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.17Standard30.19 M A directive requires positive identification ofthe prisoner/detainee upon release andgoverns the return of property upon release.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 30.18M30.20M DELETED Change notice 4.0.07 06/07/0630.21M DELETED Change notice 4.0.07 06/07/0630:8June 2012

30.22M DELETED Change notice 4.0.07 06/07/0630.23M DELETED Change notice 4.0.07 06/07/0630.24M DELETED Change notice 4.0.07 06/07/0630.25M DELETED Change notice 4.0.07 06/07/0630:9June 2012

CHAPTER 31COURT SECURITYThese standards apply to those agencies responsible for the provision ofsecurity within a courtroom, or the interior or exterior courthouse facility.Standards address administration, operations, policy/procedure, andequipment used to protect the various court participants as well as thepublic.31:1June 2012

StandardReviewmethods31.01 M The agency has a directive regulatingcourtroom/courthouse security andprotection, which includes at a minimum:A. The agency's role and authority for courtsecurity;B. Court security for agency personnel assignedto the function;C. Identification of an agency positionresponsible for court security;D. Security of the physical plant; OF, OSE. Hostage situation response;F. High-risk trials;G. Emergency procedures for fires, bombs, andH. Emergency medical procedures;I. Evacuation routes; and OFJ. Communications. OF, OECompliance keysWritten directive addressingelements of the standard.Observation/photographs ofthe evacuation routes.Observation ofcommunications system.Job task analysis or jobdescription.Courtroom/courthousesecurity plans.QtyinitialQtyreaccred1 11 11 11 1Assessor GuidelinesBoth courthouse and courtroomsecurity must be addressed.Accreditation Manager NotesComparative Compliance Standard (Bullets E, F, G, H,I)CFA 3.0 – 31.01M Change notice 4.0.07 06/07/06Standard31.02 If policies prohibit weapons in areas of thecourthouse, a secure area will be provided in acontrolled location having limited access by thepublic.Compliance keysObservation of secure area withlimited access.QtyinitialQtyreaccredReviewmethodsOF, OSAssessor GuidelinesCourthouse policy does not have tobe in writing.Accreditation Manager NotesCFA 3.0 – 31.0231:2June 2012

Standard31.03 A directive addresses equipment used for thecourt security function to include availability,readiness, and secure storage.Compliance keysWritten directive addressingelements of the standard.Observation of availability,readiness, and securelocation.Evidence of equipmentmaintenance.QtyinitialQtyreaccred1 11 SamplingReviewmethodsOF, OE,OSAssessor GuidelinesAccreditation Manager NotesDocumentation may not be required to provemaintenance.CFA 3.0 – 31.03, 31.04 Change notice 4.0.07 06/07/06Standard31.04 If prisoners are not brought into thecourthouse through controlled and secureddoors, the agency has establishedprocedures that restrict public contact.Compliance keysObservation of controlled andsecure doors, if applicable.Observation of restrictedpublic contact.CFA 3.0 – 31.05QtyinitialQtyreaccredReviewmethodsI, OF,OE, OSAssessor GuidelinesInterview to confirm compliance. Iftaken as N/A, observation ofcontrolled and secured doors.Accreditation Manager NotesComparative Compliance StandardStandard31.05 M A directive requires documented inspectionsof courtrooms for contraband prior to courtbeginning.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Inspection documentation. Sampling 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 31.06Comparative Compliance Standard31:3June 2012

Standard31.06 M A directive specifies procedures for theexamination of articles which are handcarried into the courtroom.Compliance keysWritten directive addressingelements of the standard.CFA 3.0 – 31.07QtyinitialQtyreaccred1 1ReviewmethodsOAssessor GuidelinesAssessor should observe the process,if possible.Accreditation Manager NotesComparative Compliance Standard31.07 DELETED Change notice 4.0.07 06/07/06Standard31.08 A directive provides procedures for thecontrol of electronic and manual keys to thecourthouse and courtrooms.Compliance keysWritten directive addressingelements of the standard.Observation of key controlsystem.QtyinitialQtyreaccred1 1ReviewmethodsOF, OE,OSAssessor GuidelinesAssessor will verify control system forcourthouse and courtroom, considerterminated and reassignedemployees. This standard applies toagency members only.Accreditation Manager NotesCFA 3.0 – 31.09Comparative Compliance StandardChange Notice 4.0.14 10/08/200831:4June 2012

Standard31.09 Courtrooms are equipped with duress alarmswhich can be operated from the Judge’s areaand terminated at a location where animmediate response can be made.A. Duress alarms are checked for operationalreadiness and documented each day a courtis in session.B. Courtrooms will be equipped with at leastone form of external voice communications.Compliance keysObservation of duress alarmsand external communicationsequipment.Documentation of dailychecks for operationalreadiness.QtyinitialSamplingQtyreaccred3YDReviewmethodsOEOF, OE,OSAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 31.10 Change notice 4.0.07 06/07/0631:5June 2012

CHAPTER 32CIVIL PROCESSThis chapter addresses civil process originating with the court and servedor executed by members of Sheriff’s Offices. These standards includefinancial requirements, proper documentation, and property management.Standards 32.01 and 32.02 are applicable to municipal agencies that havebeen authorized by the Chief Judge of their circuit to serve domesticviolence injunctions (FS 741.30). Standards 32.01 and 32.02 are applicableto University police departments that have been requested by the Sheriff oftheir county to serve domestic violence injunctions (FS 1012.97). (Changenotice 4.0.16 07/01/09)32:1June 2012

Standard32.01 A directive requires that the service,execution, and attempts to serve civilprocess are documented and include thefollowing:A. Date and time served or attempted;B. Name of server;C. Reason for non-service, if applicable;D. Method of service;E. Location of service or attempted service;andF. To whom the process was served or onwhom executed.Compliance keysQtyinitialQtyreaccredReviewmethodsAssessor GuidelinesAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Documentation showingelements of the standardSampling 3YDFlorida Statute. 1 1 FS 741.30 – Domestic Violence InjunctionsAuthorization from ChiefJudge for municipal1 1agencies.Sheriff’s request forUniversity agencies.1 1 FS 1012.97CFA 3.0 – 32.01Change notice 4.0.16 07/01/0932:2June 2012

Standard32.02 A directive provides procedures for theservice or execution of civil process withinand outside local jurisdictions. Thedirective will include, at a minimum:A. The role of the process server;B. The responsibilities relating to the methodsof service and the actions required of theprocess server;C. Each type of process and the identificationof any unique requirements of a particularprocess; andD. Guidelines for response to resistance, ifencountered, when executing civil process.Compliance keysWritten directive addressingelements of the standard.Authorization from ChiefJudge for municipalagencies.Sheriff’s request forUniversity agencies.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesMethods of service can be found inFlorida Statutes, Chapter 48.Accreditation Manager Notes1 1 FS 741.30 – Domestic Violence Injunctions1 1 FS 1012.97CFA 3.0 – 32.02 Change notice 4.0.15 02/25/09Change notice 4.0.16 07/01/09Standard32.03 A directive states that only sworn officers mayexecute orders for civil arrests or writsrequiring the seizure of real or personalproperty.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 32.03Comparative Compliance Standard32:3June 2012

Standard32.04 A directive provides procedures for the receipt,disbursement, and internal audit of fundsadministered for the civil process function.ReviewmethodsIAssessor GuidelinesCompliance keys Qty initial Qty reaccred Accreditation Manager NotesWritten directive addressingelements of the standard.Proof of receipts,disbursements, and audits.CFA 3.0 – 32.041 1Sampling1 each 3YDStandard32.05 A directive provides procedures foraccountability and recording of all real andpersonal property received by the agencypursuant to the service of civil process.Procedures will include recording the following,at a minimum:A. Description of property;B. Identification numbers, if applicable; andC. Name of the person from whom the propertywas received.Compliance keysWritten directive addressingelements of the standard.Documentation showingelements of standard.QtyinitialQtyreaccred1 1Sampling3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 32.05Standard32.06 A directive describes procedures andmethods for the disposition of propertyacquired through civil process. Dispositionwill be pursuant to legal authority.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Florida Statute. 1 1Documentation ofSamplingSamplingdisposition of property.3YDReviewmethodsFS Chapter 56Assessor GuidelinesAccreditation Manager NotesCFA 3.0 – 32.0632:4June 2012

CHAPTER 33COMMUNICATIONSThese standards address all communication centers which routinely receive anddispatch calls for service. The standards also apply to agencies which contract fordispatch services and agencies with shared communication responsibilities. If thecommunications function is provided by a shared or multi-jurisdictional entity, theagency receiving services should rely on documents developed by the outsidecommunications center to prove compliance with these standards. If the agencyproviding services is already accredited with CFA, the agency receiving those servicesmay prove compliance by showing documentation they are currently accredited withCFA. If the agency providing services is already accredited with CALEA the agencyreceiving those services may prove compliance by showing documentation they arecurrently accredited with that organization, with the exception of Standard 33.11M,bullet F, which will require proof of compliance.Change Notice 4.0.04 06/29/05Change Notice 4.0.08 10/11/06Change notice 4.0.22 06/30/11Change Notice 4.0.25 06/28/1233:1June 2012

Standard33.01 M The agency restricts access to theCommunication Center.Qty QtyCompliance keysinitial reaccredObservation of restrictedaccess.Agency directive, if issued 1 1ReviewmethodsAssessor GuidelinesI, OF, OS Assessor must observe the facility.Accreditation Manager NotesA locked door is not required by this standard. Agencypolicy will limit access and address authorized classesof personnel that can enter the area.CFA 3.0 – 33.01MStandard33.02 A directive establishes procedures for handling callsreceived through text telephone(s) (TTY) orTelecommunications Relay Services (TRS).ReviewmethodsI, OAssessor GuidelinesCompliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1Accreditation Manager NotesNew standard Change notice 4.0.16 07/01/0933.03 DELETED Change notice 4.0.07 06/07/0633:2June 2012

Standard33.04 M The agency maintains a continuousrecording of radio transmissions andemergency telephone conversations withinthe Communications Center and establishesprocedures for:ReviewmethodsA. Maintaining the recordings for 30 days; OEOEAssessor GuidelinesBe careful of direct connect phones inthe communications center; ensurethey are not being used fordispatching (unless center is equippedto automatically records directconnect communications) and wouldnot present any situations when anunrecorded emergency telephoneconversation might occur.Assessor to observe 30-dayrecordings.B. Secure handling and storage for recordings; OE, OS Assessor to observe secure storage.C. Criteria and procedures for reviewingrecorded conversations; andD. Recording outgoing calls from theCommunications Center.Compliance keys Qty initialQtyreaccredAccreditation Manager NotesWritten directiveaddressing elementsof the standard.Observation of continuousrecording system,recordings, and securestorage.1 1The law does not in any way preclude dispatchersfrom calling numbers other than the incoming numberwhen necessary to provide assistance or to send outpolice protection; the call simply may not be recordedwithout the consent of the person being called. Referto Florida Statute 934.03(2)(g)2.CFA 3.0 – 33.05M Change notice 4.0.25 06/28/2012Standard33.05 M The dispatch center has the ability toimmediately playback radio and emergencytelephone conversations.Compliance keys Qty initialQtyreaccredObservation of playbackfunction.ReviewmethodsOE, ORAssessor GuidelinesAssessor should ask fordemonstration.Accreditation Manager NotesCFA 3.0 – 33.06M33:3June 2012

Standard33.06 A directive establishes procedures forhandling and forwarding misdirectedemergency calls, and hangup emergencycalls.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsIAssessor GuidelinesInterview affected members.Accreditation Manager NotesChange notice 4.0.20 10/14/2010Standard33.07 A directive specifies procedures for obtaininginformation appropriate for the type of callreceived.Compliance keysWritten directive addressingelements of the standard.QtyinitialQtyreaccred1 1ReviewmethodsIAssessor GuidelinesInterview affected members.Accreditation Manager NotesCFA 3.0 – 33.08StandardReviewmethods33.08 M Communications personnel have immediateaccess to the following resources, at aOEminimum:A. Officer in charge; OEB. Duty rosters; OEC. Home telephone numbers of every member; OED. Telephone numbers of emergency serviceagencies; andOEE. Visual depictions of the agency’s currentservice area.OECompliance keysObservation of immediateaccess to elements of thestandard.CFA 3.0 – 33.09M, 33.11, 33.13QtyinitialQtyreaccredAssessor GuidelinesAccreditation Manager Notes33:4June 2012

StandardReviewmethods33.09 A directive establishes procedures forprocuring external services, to include:IA. Fire suppression equipment; IB. Environmental and human services; IC. Ambulances; ID. Aircraft; IE. Wreckers; IF. Taxis; and IG. Other services which are not a component ofthe agency.Compliance keysWritten directive addressingelements of the standard.Completed complaint card orCAD screen printoutdemonstrating procurement ofexternal services.CFA 3.0 – 33.10QtyinitialQtyreaccred1 11 eachbullet1 eachbulletIAssessor GuidelinesOther services may include animalcontrol, railroad company, trafficengineering, street lights, other cityor county services, etc.)Accreditation Manager NotesStandard33.10 Communications members have immediateaccess to all tactical dispatching plans,which include procedures to be followed indirecting resources and obtaininginformation on crimes in progress.Compliance keysObservation of immediateaccess to elements of thestandard.QtyinitialQtyreaccredReviewmethodsOAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 33.12 Change notice 4.0.07 06/07/0633:5June 2012

StandardReviewmethods33.11 M A directive establishes procedures forradio communications to and from fieldmembers, to include:A. Specification of the circumstances requiringradio communications by members;B. Documenting initial status and any changein status;OC. The methods used for identifying membersduring radio transmissions;OD. Communication with interacting agencies; OE. Criteria for the assignment of the number ofmembers in response to an incident; andF. Guidelines for verifying member status afteran established period of time has elapsedwithout contact.Compliance keysWritten directive addressingelements of the standard.List of members’identification numbers.Observation of memberstatus system.QtyinitialQtyreaccred1 11 1IAssessor GuidelinesEnsure guidelines are in place forthe entire shift, to include “inbetween”calls for service or otheractivity.Accreditation Manager NotesCFA 3.0 – 33.14M Comparative Compliance Standard (bullet F)Change notice 4.0.17 10/28/200933:6June 2012

Standard33.12 M The agency has security measures for theprotection of communications members,facility, and equipment to include, at aminimum:ReviewmethodsA. Backup resources; and OSB. Security for antennas and power sources. OSCompliance keysObservation of securitymeasures for members,backup resources,antennas, and powersources.CFA 3.0 – 33.15MStandardQtyinitialQtyreaccred33.13 M The agency has an emergency power generatorto ensure continued power to theCommunications Center in the event of powerfailure. Documented testing occurs at leastmonthly or in conformance with manufacturerrecommendations.Compliance keys Qty initialQtyreaccredObservation of equipmentTest log or self-test printoutManufacturerrecommendations.SamplingSampling3YD1 1OSReviewmethodsOEAssessor GuidelinesAssessors will confirm that securitymeasures are appropriate for theagency environment. Factors toconsider include: location ofequipment; proximity to the public;potential public access. Deterrenceshould be obvious and limitvulnerability to vandals or saboteurs.Accreditation Manager NotesAssessor GuidelinesAccreditation Manager NotesChange notice 4.0.20 10/14/201033:7June 2012

Standard33.14 M If the agency authorizes emergency first-aidinstruction over the telephone or radio,employees are trained and have immediateaccess to approved emergency medicalguidelines or materials.Compliance keys Qty initialQtyreaccredProof of training. Sampling 3YDObservation of emergencymedical guidelines.ReviewmethodsI, OEAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 33.17MStandard33.15M A directive establishes procedures for obtaininginterpretation services for non-English speakers.Compliance keysQty Qtyinitial reaccredWritten directive addressingelements of the standard.1 1Staff interviews.ReviewmethodsAssessor GuidelinesAccreditation Manager NotesNew standard Change notice 4.0.20 10/14/201033:8June 2012

CHAPTER 34RECORDSThese standards address field reporting and the central records function toinclude computer systems and electronic records. The standards areprincipally concerned with the administration of the central records activitiesand do not address the secondary records activities attendant to otherfunctions or components within the agency (such as training records,internal affairs records, etc.).34:1June 2012

StandardReviewmethods34.01 M A directive establishes the centralrecords function and procedures for:A. Report accountability;B. Records maintenance; and OC. Records retrieval. OCompliance keysWritten directive addressingelements of the standard.Observation of the centralrecords system, specificallyaccountability.CFA 3.0 – 34.01MQtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager NotesStandard34.02 A directive establishes procedures and authorityfor report distribution:A. To organizational components;B. To organizations outside the agency; andC. Upon request, to members of the public, with thecontent restricted in accordance with statestatute.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Florida Statutes. 1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 34.0234:2June 2012

Standard34.03 The agency establishes measures to ensurethe privacy and security of central records.Qty QtyCompliance keysinitial reaccredObservation of records areaand related security.CFA 3.0 – 34.03ReviewmethodsOF, OSAssessor GuidelinesAccreditation Manager NotesAgency practices will limit access by unauthorizedpersonnel and will ensure prevention of haphazard oraccidental viewing of files and terminal screens. If thearea is not continuously staffed, locking file cabinets maybe acceptable as long as they are locked during absencesof central records staff.Standard34.04 M A directive details the specific program ofcompliance with the mandatory staterecords retention schedule.Compliance keysWritten directive addressingelements of the standard.Completed recordsdisposition documents.QtyinitialQtyreaccred1 11Sample ofvariousrecordseries.ReviewmethodsAssessor GuidelinesMinimum compliance with the standardwould be a statement in a directive that theagency will comply with Florida RecordsRetention schedules. Agencies that do notcomply need documentation of approvalfrom the Florida Department of State.Assessor should remember that centralrecords created or maintained in electronicformat must be retained in accordance withminimum retention requirements.Accreditation Manager NotesCFA 3.0 – 34.04Change notice 4.0.16 07/01/0934:3June 2012

Standard34.05 A directive establishes procedures to ensurethat central records information is accessibleto agency members 24 hours a day.Compliance keysWritten directive addressingelements of the standard.Observation of central recordsinformation accessibility.QtyinitialQtyreaccred1 1ReviewmethodsI, OAssessor GuidelinesAssessors should conduct randominterviews to determineaccessibility.Accreditation Manager NotesCFA 3.0 – 34.0534.06M - DELETED Change notice 4.0.19 07/01/201034:4June 2012

StandardReviewmethods34.07 M If an agency is responsible for maintaining awarrant and wanted persons file, a directiveestablishes procedures, to include:A. Criteria for entering information intoregional, state, and federal informationsystems;B. Criteria for receiving information from otherjurisdictions;C. Recording information in agency files;D. Verifying information;E. Canceling information; and OF. 24-hour access to warrants. OCompliance keysWritten directive addressingelements of the standard.Observation of process forentering and cancelinginformation in the regional,state, and federalinformation system.Observation of 24-houraccess to warrants.CFA 3.0 – 34.07MQtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager Notes34:5June 2012

StandardReviewmethods34.08 M A directive establishes procedures forpreparing, processing, and maintainingtraffic citations and includes provisions forthe following:A. Issuance of citation booklets; IB. Accountability for citations; IC. Secure storage; OSD. Lost or stolen citations;E. Voided citations; andF. Periodic internal audits.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1 Refer to FS 316.650.Officer receipt for citationbooklet.1 3YDCompleted transmittal forms. 1 3YDObservation of citationstorage areas.Documentation accountingfor lost or stolen citations.1 3YDVoided citationdocumentation.1 3YDAudit documentation. 1 1Assessor GuidelinesAccreditation Manager NotesComparative Compliance Standard (bullets D, E, and F)CFA 3.0 – 34.08M Change notice 4.0.05 10/05/05Change notice 4.0.11 10/31/07Change notice 4.0.18 02/03/201034:6June 2012

Standard34.09 M Fingerprint records and photographs ofjuveniles taken into custody must be kept ina separate file and marked “JuvenileConfidential” unless not require by Floridalaw.Compliance keysObservation of files.QtyinitialQtyreaccredReviewmethodsOSAssessor GuidelinesIf a juvenile commits a crime that isnot a felony or a misdemeanor listedby FS 985.11 and photographs orfingerprints are taken, thephotographs and fingerprints must bemarked “Juvenile Confidential” andplaced in a separate file so they arenot accidentally disclosed to thepublic. A juvenile who has committedmultiple crimes may require multiplefiles. Although good businesspractice, this standard does notrequire the physical separation ofjuvenile files from adult files.Accreditation Manager NotesCFA 3.0 – 34.09MComparative Compliance StandardStandard34.10 A directive establishes procedures for thecollection, dissemination, and retention ofagency records pertaining to juveniles.Compliance keysWritten directive addressingelements of the standard.Retention schedule forjuvenile records GS2 Items#32, #130, #209, #114.Florida Statutes 985.11,119.07.CFA 3.0 – 34.10QtyinitialQtyreaccred1 11 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesChange notice 4.0.18 02/03/201034:7June 2012

Standard34.11 The agency has, or has access to, a trafficrecord system that includes:A. Traffic crash data;B. Traffic enforcement data; andC. Annual traffic crash and enforcementanalysis reports.Compliance keysQty Qtyinitial reaccredTraffic data documentation. 1Sampling3YDTraffic analysis reports. 1 3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 34.11 Change notice 4.0.24 02/24/2012Standard34.12 A directive establishes procedures foragency utilized computer hardware andsoftware and includes provisionsfor the following:ReviewmethodsA. Use of email;B. Internet Access;C. Mobile Data Computers; OED. Installation of computer software;E. Virus infection control measures; OF. Access restrictions; and OSG. Authorized usage.Compliance keysWritten directive addressingelements of the standard.Observation of elements ofthe standard.QtyinitialQtyreaccred1 1OAssessor GuidelinesAssessors should confirm that thedirective includes computers used forlaw enforcement activities conductedoutside of the agency (such as SRO,Task Force members, Academy, etc.).Accreditation Manager NotesCFA 3.0 – 34.12Comparative Compliance Standard (Bullets A, B, E, F,G)34:8June 2012

Standard34.13 M If the agency uses a computerized centralrecords system, a directive establishesprocedures for:A. A security system to safeguard againstunauthorized attempts to access, alter,remove, disclose or destroy storedinformation;B. Computer files maintenance, backup, andretention; andC. An annual review to verify only authorizedmembers have access.Compliance keysWritten directive addressingelements of the standard.Observation of computersecurity system.QtyinitialQtyreaccred1 1ReviewmethodsI, OSI, OEIAssessor GuidelinesAssessor should review assessorinformation included in 34.04.Systems administrators may conductthe review of the system.Accreditation Manager NotesCFA 3.0 - None Change notice 4.0.11 10/31/07Standard34.14 M A directive establishes a field reportingsystem to include:A. Guidelines to indicate when reports must bewritten;B. Forms to be used;C. Information required;D. Procedures to be followed in completingfield reports; andE. Procedures for submitting and processingfield reports.Compliance keysWritten directive addressingelements of the standard.Report writing manuals, ifused.QtyinitialQtyreaccred1 11 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 17.03M34:9June 2012

CHAPTER 35EVIDENCEThe effective exercise of law enforcement responsibility in the investigationof crime and the prosecution of offenders requires that information beobtained through the application of scientific knowledge and methods.These standards address procedures for the proper identification, collectionand preservation of evidence that comes under the agency's control.35:1June 2012

StandardReviewmethods35.01 M A directive specifies procedures forcollecting and processing physical evidenceto include, at a minimum.A. Preserving the condition of evidence duringand after collection;B. Preventing contamination of evidence;C. Obtaining sufficient samples;D. Using proper containers for liquids; OEE. Preservation and timely delivery of bloodand other perishable evidence to theOElaboratory or to refrigerated storage;F. Drying of wet evidence; and IG. Sealing, marking, and labeling. OCompliance keysWritten directive addressingelements of the standard.Observation of evidenceprocessing and packagingwork areas.CFA 3.0 – 35.01MQtyinitialQtyreaccred1 1Assessor GuidelinesAccreditation Manager NotesFDLE Evidence Manual may be used as a writtendirective.Work areas should include the ability to secureevidence during processing for maintaining chain ofcustody.35:2June 2012

Standard35.02 M A directive specifies procedures for recordingthe chain of custody to include, at a minimum:ReviewmethodsA. Date, time, and method of transfer; ORB. Receiving person's name and responsibility; ORC. Reason for the transfer; ORD. Name and location of the laboratory, synopsisof the event, and examinations desired;ORE. Date and time of receipt in the laboratory; and ORF. Name and signature of person in thelaboratory receiving the evidence.ORCompliance keys Qty initialQtyreaccredWritten directive addressing1 1elements of the standard.Completed evidencerecording document(property receipt).Laboratory analysis requestform.CFA 3.0 – 35.02MSamplingSampling1 eachyear1 eachyearOAssessor GuidelinesAssessor will conduct randomsampling of evidence submissiondocumentationAccreditation Manager Notes35:3June 2012

Standard35.03 If the agency has designated crime scenespecialists to perform crime or crash sceneevidence processing, they will receivespecialized training in the equipment,computer programs and techniques used bythe agency. This training will include, but isnot limited to the following:A. Detection and collection of latentfingerprints and palm prints;B. Detection and collection of foot, tool, andtire impressions;C. Digital and conventional photography andsketches;D. Collection, preservation, and submission ofphysical evidence, including biologicalmaterials; andReviewmethodsORORORORORE. Periodic refresher training. ORCompliance keysDocumentation ofspecialized and refreshertraining.Qty initialSamplingQtyreaccredSamplingAssessor GuidelinesFor large agencies, assessor willreview training files for Crime SceneSpecialists and other specializedpersonnel (such as Traffic HomicideInvestigators).Assessor will interview Crime SceneSpecialists and Traffic HomicideInvestigators to determine ongoingtrainingAccreditation Manager NotesCFA 3.0 – 35.03 Comparative Compliance Standard (bullet E)Change notice 4.0.07 06/07/06StandardReviewmethodsAssessor Guidelines35.04 M Qualified personnel are available on a 24-hour basis to process a crime scene/trafficcrash.Compliance keysQty Qtyinitial reaccredAccreditation Manager NotesJob descriptions.1 each 1 eachfunction functionDuty rosters. 1 1 Show 24 hour coverageCFA 3.0 – 35.04M35:4June 2012

StandardReviewmethods35.05 A directive specifies procedures concerningcollection, processing, and preservation ofdigital evidence (i.e. still cameras, video, I, OEcameras and computer programs). Theprocedures include, at a minimum:A. Training of personnel who use digitalequipment;IB. Storage of original image or document; OF, OEC. Protocol for processing digital evidence, toinclude gathering, editing, and ensuringauthenticity.Compliance keysWritten directive addressingelements of the standard.Documentation of training.Observation of storage ofevidence.Observation of digitalevidence processing.CFA 3.0 – NoneQtyinitialQtyreaccred1 1SampleRandomsamplingAssessor GuidelinesAssessor will arrange for observationof digital evidence processing, ifavailable.Accreditation Manager Notes35:5June 2012

CHAPTER 36PROPERTYThese standards address identifying, labeling, recording, and maintainingfound, recovered, or evidentiary property in the custody of the agency.These standards do not apply to agency-owned property, which isaddressed in Chapter 7.36:1June 2012

Standard36.01 M A directive outlines procedures for property held bythe agency to include:A. Logging all property into agency records within aspecified timeframe;B. Placing property under the property and evidencefunction before the officer ends his/her tour of dutyor under exceptional circumstances, securing theproperty with documented supervisory approval;C. A description of each item of property and thecircumstances by which the property came into theagency’s possession;D. Guidelines for packaging and labeling property priorto submission;E. Extra security measures for handling exceptional,valuable, or sensitive items of property; instruments, preciousmetals, jewelry, weapons, and drugs;F. Efforts to identify and notify the owner or custodianof property in the agency’s custody; andG. Procedures for the temporary and final release ofproperty items from the property and evidencefunction.Qty QtyCompliance keysinitial reaccredWritten directive addressingelements of the standard.Completed property receipt. 1Observation of logs.Observation of secured areas.Observation of packaging andlabeling.Documentation of identification andNotification.Documentation of supervisoryapproval for exceptionalcircumstances.1 11 eachSampling3YDRandomsampling1 1ReviewmethodsIIOOF, OSIIAssessor GuidelinesAssessor will observe entire processfor compliance with all bullets.Verify prompt entry of all property(responsibility of custodian).Observe if packaging evidence chartavailable.The agency may set its ownguidelines and determine the degreeof extra security required. Additionalsecurity measures may include vaults,lockers, safes or interior rooms but arenot required. Each type of item doesnot need to have its own separatesecure area. Further restrictions onaccess to certain areas also enhancesecurity precautions.Accreditation Manager NotesCFA 3.0 – *36.01M Change notice 4.0.07 06/07/06Change notice 4.0.19 07/01/201036:2June 2012

Standard36.02 M A directive states that property/evidencecustodians are accountable for all propertywithin their control, and addresses thefollowing, at a minimum:A. An annual audit of the property function isconducted by a member not routinely ordirectly connected with control of property;B. An unannounced annual inspection ofproperty storage areas is conducted asdirected by the agency’s CEO; andC. An annual inventory of property is conductedby the property/evidence custodian ordesignee and a designee of the CEO.ReviewmethodsIIAssessor GuidelinesAudit: The examination of records andactivities to ensure compliance withestablished controls, policies, andoperational procedures.This inspection does not necessarilyinclude the inventory of property,which is addressed in bullet C.Inventory: The act or process ofcataloging through a full or partialaccounting, as defined by the agency,of the quantity of goods or materialson hand.Compliance keys Qty initialQtyreaccredAccreditation Manager NotesWritten directive addressingelements of the standard.1 1Documentation ofinventories, inspections, andaudits.1 each 3YDComparative Compliance Standard (Bullet C)CFA 3.0 – 36.02M Change Notice 4.0.04 06/29/05Change Notice 4.0.10 06/06/07Change Notice 4.0.11 10/31/07Change Notice 4.0.23 09/29/201136:3June 2012

Standard36.03 M All found and recovered property held bythe agency is kept in designated securearea(s) with controlled access.ReviewmethodsOF, OSAssessor GuidelinesVerify security of all property areas(bike racks, off-site storage, etc).Compliance keysObservation of thesecured areas.QtyinitialQtyreaccredAccreditation Manager NotesCFA 3.0 – 36.03M Change Notice 4.0.13 – 06/11/08Change notice 4.0.22 06/30/11Standard36.04 M Access to evidence areas is controlled toprevent the alteration, unauthorizedremoval, theft, or other compromise ofevidence stored by the agency and tomaintain chain of custody.Compliance keysObservation of controlledaccess.QtyinitialQtyreaccredReviewmethodsOF, OSAssessor GuidelinesAccreditation Manager NotesMake sure there is a physical barrier above any dropceiling that has direct access to the Property &Evidence storage area. This applies even from withinrestricted access, secure property submission areaswhen the outer walls are secure.CFA 3.0 – 36.04M Change notice 4.0.22 06/30/11Standard36.05 M A directive establishes procedures for theacceptance and release of narcotics,including quantity control and packaginginspections.Compliance keysWritten directiveaddressing elementsof the standard.Observation of thepackaging system.Completed propertyreceipt for narcotics.QtyinitialQtyreaccred1 11Sampling3YDReviewmethodsORAssessor GuidelinesAccreditation Manager NotesCFA 3.0 – 36.05M36:4June 2012

36:5June 2012

Standard36.06 M Perishable items of evidence are stored insecure refrigerated storage.Compliance keysObservation of refrigeratedstorage.QtyinitialQtyreaccredReviewmethodsOF, OSAssessor GuidelinesLocation of the refrigerator within thefacility should be considered todetermine if additional security isrequired. If separate lock boxes areused, they must be secured inside therefrigerator.Accreditation Manager NotesCFA 3.0 – 36.06MStandard36.07 M A directive outlines procedures for thesecure storage of evidence, found, andrecovered property when the propertyroom is closed or not accessible by end oftour of duty, to include refrigerated storage.Compliance keysWritten directive addressingelements of the standard.Observation of securetemporary storage areas.QtyinitialQtyreaccred1 1ReviewmethodsI, OF, OSAssessor GuidelinesAssessors will verify security intemporary storage areas for all typesof property.Accreditation Manager NotesCFA 3.0 – *36.07M Change notice 4.0.07 06/07/06StandardReviewmethods36.08 M The agency has a property records systemwhich provides the following information, at aminimum:A. Current location of property; ORB. Date and time property wasreceived/released;ORC. Description of the property; and ORD. Chain of custody from time of receipt untilfinal disposition.ORCompliance keysQtyinitialQtyreaccredProperty records. 1 1Computer printouts. 1 1CFA 3.0 – 36.08MAssessor GuidelinesAccreditation Manager Notes36:6June 2012

Standard36.09 M If the agency utilizes mobile evidencestorage units for temporary evidencestorage, a directive addresses thefollowing:A. Security provisions;B. Time limits for storage;C. Types of evidence stored;D. Approval authority; andE. Training and appointment of temporaryevidence custodians.Compliance keysWritten directive addressingelements of the standard.Observation of secure mobileevidence storage units.QtyinitialTraining documentation. 1Approval documentation. 1Qtyreaccred1 1Sampling3YDSampling3YDReviewmethodsAssessor GuidelinesAccreditation Manager NotesComparative Compliance StandardCFA 3.0 – None Change notice 4.0.07 06/07/06Standard36.10 M A directive requires an inventory is conductedwhenever the person responsible for theproperty and evidence control function isassigned to and/or transferred from theposition.Compliance keys Qty initialQtyreaccredWritten directive addressingthe elements of the1 1standard.Documentation of inventory. 1 1ReviewmethodsIAssessor GuidelinesInventory: The act or process ofcataloging through a full or partialaccounting, as defined by the agency,of the quantity of goods or materialson hand.Accreditation Manager NotesNew standard Change Notice 4.0.10 06/06/07Change Notice 4.0.12 02/20/0836:7June 2012

CHAPTER 37INFECTIOUS DISEASESWith the increase of Human Immunodeficiency Virus (HIV), Hepatitis BVirus (HBV), and other infectious diseases, agencies must ensure thatmembers who are in high-risk exposure occupations have the necessaryunderstanding and equipment to limit exposures. These precautions serveto protect agency members and the general public.37:1June 2012

Standard37.01 M The agency has an Exposure Control Plan available to allmembers containing the following:ReviewmethodsA. A current list of all job classifications where occupationalexposure to blood or other potentially infectious materials isreasonably anticipated;B. A policy statement mandating a Universal Precautionsphilosophy;C. Personal Protective Equipment including use, accessibility,cleaning, laundering or disposal, and replacement;OD. Procedures to ensure that the work environment is maintainedin a clean and sanitary condition and decontaminated afterOcontact with blood or other potentially infectious materials;E. Regulated waste discarding and containment, to includeproper disposal of sharps;OF. Procedures for laundering contaminated uniforms and personalclothing;IG. Exposure treatment;H. Labels and signs communicating hazards to members; and OI. Provisions for a documented annual review of the exposurecontrol plan with consideration for updating proceduresdesigned to eliminate or minimize occupational exposure.Compliance keysQty initialQtyreaccredExposure Control Plan. 1 1Observation of availability ofplan.Worker’s compensation “First Report of Injury” form. 1 3YDConfirm proof of initial distribution and replacementRandom1of Personal Protective Equipment.SamplingInvoice from wastemanagement contractor.1 3YDObservation of sharpscontainer, biohazard wastebags, etc.Documentation of annualreview.1 3YDAssessor GuidelinesIf the plan is notincorporated in theagency's policy manual,assessors will verifyavailability.Assessors will verifyaccessibility to PPEs.Check for decontaminationsupplies.Assessors will verify properdisposal containers.Accreditation Manager NotesCFA 3.0 – 37.01MComparative Compliance StandardChange notice 4.0.07 06/07/06Change Notice 4.0.12 02/20/0837:2June 2012

Standard37.02 M The agency has Infectious Disease trainingfor all members who have occupationalexposure (sworn members, crime scenetechnicians, medical personnel, etc.),which includes the following:A. Familiarization with the agency's ExposureControl Plan;B. Familiarization with the basicepidemiology, symptoms, and the modesof transmissions of infectious diseases;C. An explanation of the use and limitations ofmethods that will prevent or reduceexposure, including personal protectiveequipment;D. Information about the agency’s hepatitis Bvaccination program;E. An explanation of procedures to follow atany incident involving blood or otherpotentially infectious materials;F. An explanation of procedures to follow if anexposure occurs, including reportingrequirements and medical follow-up;G. An explanation of the signs, labels, andcolor coding identifying biohazardouswaste;H. Familiarization with the agency'sbiohazardous waste disposal procedures;andI. An opportunity to have questionsanswered.J. Refresher training as required by theagency CEO.Compliance keysQty Qtyinitial reaccredLesson Plan. 1 1Documentation of refreshertraining.1 1ReviewmethodsAssessor GuidelinesIf training is provided by video, theremust be a document that outlines thetopics covered by the video.Video is an acceptable training method,providing someone is available toanswer questions.Accreditation Manager NotesComparative Compliance StandardCFA 3.0 – 37.02M Change notice 4.0.05 10/05/05Change notice 4.0.21 02/03/201137:3June 2012

Standard37.03 M The agency shall ensure that all members participate inan infectious disease training program prior toassignment where risk of occupational exposure mayoccur.ReviewmethodsAssessor GuidelinesCompliance keys Qty initial Qty reaccred Compliance keysCurrent list of all jobclassifications whereoccupational exposure isanticipated.Proof of trainingat time of initial assignment.1 1Randomsampling fromvarious jobclassificationsRandomsampling fromvarious jobclassifications3YDComparative Compliance StandardChange notice 4.0.05 10/05/05CFA 3.0 – 37.02M Change notice 4.0.06 02/08/06IStandard37.04 M The agency maintains accurate medicaland training records for each memberwith occupational exposure inaccordance with General RecordsSchedule for State and LocalGovernment Agencies (GS1-SL).Compliance keysQtyinitialReviewmethodsI, OSQtyreaccredObservation of medical recordsconfidentiality.GS1-SL Items #227, # 350, #19, and #162. 1 each 1 eachCFA 3.0 – NoneAssessor GuidelinesInterview records custodians; observecompliance with GS1-SL recordsschedules for state and local governmentagencies (Exposure records, Item #227;Health Records: Bloodbornepathogen/asbestos/exposure, Item #350;Personnel Records: Florida RetirementSystem, Item #19; Personnel Records:Non-Florida Retirement System {LocalGovernment}, Item #162). System mustensure confidentiality of records.Accreditation Manager NotesComparative Compliance StandardChange notice 4.0.16 07/01/0937:4June 2012

Standard37.05 M The agency has a Hepatitis B vaccination programthat is voluntary for all members who haveoccupational exposure. The program includes:A. Vaccinations made available after receiptof infectious diseases training and withinten working days of initial assignment;B. A requirement that members who declineto participate sign an acknowledgement ofdeclination;C. A provision that members who initially declinevaccinations are provided the vaccination if thedecision is made to accept;D. Vaccinations must be provided at no costto the member at a reasonable time andplace; andE. Vaccinations are provided by, or under thesupervision of, a licensed physician or a LicensedHealthcare Professional.ReviewmethodsIIAssessor GuidelinesInterview members and programcoordinators to ensure programcompliance.Assessors should verify thatavailability was provided aftertraining and within ten days ofassignment.Compliance keys Qty initial Qty reaccred Accreditation Manager NotesCopy of Hepatitis BVaccination program.Notice of availability.1 1RandomSampling fromvarious jobclassificationsRandomSampling fromvarious jobclassifications3YDDeclination of participation. 1 1Documentations of no costto member.1 1Professionallicenses/certificates.1 1CFA 3.0 – 37.01MComparative Compliance StandardChange Notice 4.0.14 10/08/200837:5June 2012

CHAPTER 38FORFEITURESThese standards ensure that the agency has procedures for seizingcontraband and personal property. The standards also address means ofcomplying with the Florida Contraband Forfeiture Act.38:1June 2012

Standard38.01 A directive specifies the agency's policyregarding enforcement of the FloridaContraband Forfeiture Act.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard. 1 1ReviewmethodsAssessor GuidelinesThe directive will reflect whether or notthe agency chooses to participate inthe FCFA and, if they do, may establishgeneral parameters for enforcing theAct.Accreditation Manager NotesCFA 3.0 – 38.01Comparative Compliance StandardStandard38.02 M A written directive specifies procedures forthe seizure and forfeiture of vessels, vehicles,aircraft, currency, or other personal property,or contraband articles.Compliance keysQtyinitialQtyreaccredWritten directive addressingelements of the standard.1 1Documentation of seizures. 1 1ReviewmethodsAssessor GuidelinesAccreditation Manager NotesRefer to Florida Contraband Forfeiture Act, FS932.701 – 932.706.CFA 3.0 – 38.02MComparative Compliance StandardChange Notice 4.0.08 10/11/06Change notice 4.0.18 02/03/201038:2June 2012

Standard38.03 M If an agency participates in the federalequitable sharing program, a directiveaddresses the following:A. Tracking procedures; andB. Internal controls for required financialreporting.ReviewmethodsAssessor GuidelinesCompliance keysWritten directive addressingelements of the standard.Current Federal EquitableSharing Agreement andCertification Forms.Federal property transferform.Completed accountingreports.CFA 3.0 – 38.03MQtyinitialQtyreaccred1 11 3YDAccreditation Manager Notes1 1 For example, DAG-71 or TD F 92-22.46.1 1Comparative Compliance StandardChange notice 4.0.16 07/01/09Change notice 4.0.17 10/28/200938:3June 2012

CHAPTER 39INTERVIEW ROOMSThese standards apply to agencies that allow suspects, detainees, orprisoners to be secured in a room, space, or area for the purpose ofprocessing, questioning, or testing. Physical needs of suspects, detainees,or prisoners; physical conditions of the designated areas; and securitymeasures are addressed by this chapter. Agencies that maintaincontinuous supervision as defined in the glossary are exempt fromthese standards.39:1June 2012

Standard39.01 M If an agency allows suspects, detainees, orprisoners to be secured in a designated areawithout continuous supervision by agencypersonnel, a directive addresses the following:A. Authorization for the use of the room, space, orarea;B. Member accountability for thesuspects, detainees, or prisoners;C. Separation of female, male, andjuvenile prisoners/detainees;D. Authorized temporary restraintdevices, including, if allowed,securing to fixed objects designed forsuch use;E. Access to water, restrooms, andother needs;F. Training for agency membersidentified in bullet B; andG. Safety considerations for objectscontained in the room.Compliance keys Qty initialQtyreaccredWritten directive addressingelements of the standard.1 1Training documentation. Sampling SamplingInterview with appropriatepersonnel.ReviewmethodsI, OFIAssessor GuidelinesThe fact that a door has a lock does notmake a temporary detention area aholding area. The room's usage is thedetermining factor.Immediate response will be evaluatedon a case-by-case basis withconsideration given to time, distanceand obstacles to overcome.Video monitoring can be used forcontinuous supervision only when theperson watching the monitors is notdistracted by other tasks and canimmediately respond to intervene.I For juveniles, refer to Standard 19.03EIIIIThese items are not required to be inthe room, but the agency is responsibleto ensure access to these items isprovided in a timely manner.Accreditation Manager NotesCFA 3.0 – 39.01MComparative Compliance Standard39:2June 2012

Standard39.02 M A directive addresses the following securitymeasures within the interview room ordesignated area:A. Search of the suspects, detainees, orprisoners;B. Identification of person(s) authorizedaccess;ReviewmethodsC. Control of lethal and less-lethal weapons; I, OSD. Escape prevention; I, OFE. Procedures for safeguarding theI, OEprisoner’s/detainee’s property;F. Control of the suspects, detainees, orprisoners during medical or otherIemergency situations, i.e. fires, floods,or power failures;G. Plan for fire prevention, evacuation, andIsuppression;H. Panic or duress alarms; and II. Security inspections. ICompliance keysWritten directive addressingelements of the standard.Observation of system tocontrol weapons.Observation of evaluationplans and fire suppressionequipment.Observation of panic orduress alarms.QtyinitialQtyreaccred1 1IIAssessor GuidelinesThis does not mandate the installationof lockboxes; rather the agency has thelatitude to develop a system forcontrolling weapons that meets theirneeds.Panic or duress alarms should provideagency members with appropriateresponse to emergencies occurring intemporary detention areas. This doesnot require the installation of specificalarm hardware, but can beaccomplished using standard portableradios or pre-designated signals tocommunicate the need for immediateresponse.Accreditation Manager NotesEnsure the system includes both lethal and less-lethalweapons.Compliance may be verified by observation of writtenplans, posted evacuation, routes or other identifiers inaccordance with local fire codes.Comparative Compliance StandardCFA 3.0 – *39.02M Change notice 4.0.07 06/07/0639:3June 2012

Standard39.03M A directive specifies that an agencymember contact any suspect, detainee, orprisoner at least every thirty minutes.Written directive addressing1 1elements of the standard.ReviewmethodsIAssessor GuidelinesComparative Compliance StandardCFA 3.0 – *39.03M Change notice 4.0.07 06/07/0639.04M DELETED Change notice 4.0.07 06/07/0639:4June 2012

GLOSSARYACCREDITATIONADMINISTRATIVE REVIEWANNUALAPPEALAPPLICANT AGENCYAUDITAUXILIARY MEMBERBIAS-BASED PROFILINGBIENNIALBLOODBORNE PATHOGENSCANDIDATE AGENCYThe bestowing of credentials symbolizing approval from aprofessional organization upon practitioners or specificinstitutions. Complying with specific accepted standardsestablished for an institution or occupation.A documented review of an incident or occurrence prepared byor for the CEO or designee. The review should indicate whetherpolicy, training, equipment, or disciplinary issues should beaddressed.An event occurring once every 12 months. For purposes ofreaccreditation, an annual requirement is calculated from themost recent onsite assessment date to the next onsiteassessment.A resort to a higher authority or greater power, as for sanction,corroboration, or a decision.An agency that has made application to the Commission forstate accredited status.The examination of records and activities to ensure compliancewith established controls, policies, and operational procedures,and to recommend any indicated changes. (Change notice4.0.06 02/08/06)Any sworn person employed or appointed, with or withoutcompensation, who aids or assists a full-time or part-time lawenforcement officer and who, while under the direct supervisionof a full-time or part-time law enforcement officer, has theauthority to arrest and perform law enforcement functions.The selection of an individual based solely on a trait common toa group for enforcement action. This includes, but is not limitedto: race, ethnic background, gender, sexual orientation, religion,economic status, age, cultural group, or any other identifiablegroup.An event that occurs every two years.Pathogenic microorganisms that are present in human blood andcan cause disease in humans. These pathogens include, butare not limited to, Hepatitis B virus (HBV) and HumanImmunodeficiency Virus (HIV).An agency that has completed a successful onsite assessmentand is being reviewed by the Commission for accredited orreaccredited status. The agency may also be reviewed forCALEA Recognition status.G:1June 2012

CEOCFACIVILIAN MEMBERCJSTCCODE OF CONDUCTCOMMAND PROTOCOLCOMPLAINTCOMPLIANCE KEYSCOMPONENTCONCLUSIONS OF FACTCONFIDENTIAL INFORMANTChief Executive Officer: the Sheriff, the Chief of Police, or theDirector or Commissioner of a criminal justice entity.The Commission for Florida Law Enforcement Accreditation, Inc.A full- or part-time person who is not certified and does notpossess arrest powers.The Criminal Justice Standards and Training Commission.Specific guidelines for behavior, including prohibitions.Practice identified to ensure a continuation of supervision at alllevels of the chain of command when vacancies or absence fromduty exists.An allegation of misconduct, violation of law or agency directives,against any member of the agency. This does not include acomplainant’s misunderstanding or disagreement with theapplication of law or agency policy or procedures.Documentation or other methods used to demonstratecompliance with a standard.A subdivision of the agency, such as a division, bureau, section,unit, or position that is established to provide a specific function.Final determination about allegations based on investigativeactivities. Classifications of investigative findings may includeexonerated, sustained, not sustained, unfounded, and policyfailure.A person who cooperates with a law enforcement agencyconfidentially in order to protect the person or the agency’sintelligence gathering or investigative efforts and:1. Seeks to avoid arrest or prosecution for a crime, or mitigatepunishment for a crime for which a sentence will be or has beenimposed; and2. Is able, by reason of his or her familiarity or close associationwith suspected criminals, to:a. Make a controlled buy or controlled sale of contraband,controlled substances, or other items that are material to acriminal investigation;b. Supply regular or constant information about suspected oractual criminal activities to a law enforcement agency; orc. Otherwise provide information important to ongoing criminalintelligence gathering or criminal investigative efforts.(New glossary term Change notice 4.0.16 07/01/09)CONDITIONAL STANDARDSCONTINUOUS SUPERVISIONStandards beginning with “If” refer to conditions that may renderthe standard Not Applicable.Supervision by an agency member who has the authority and theresponsibility to exercise control over a prisoner/detainee andG:2June 2012

can immediately intervene on behalf of the agency orprisoner/detainee. Video monitoring may be used only ifimmediate intervention can be accomplished. (Change Notice4.0.01 06/23/04)CRIMINAL HISTORIESCRITERIACURRICULUMDEADLY FORCEDETAINEEDIRECTIVEEMERGENCY SITUATIONEMOTIONAL STABILITY/PSYCHOLOGICAL FITNESSEXAMINATIONEQUAL EMPLOYMENTOPPORTUNITYEXPOSURE CONTROL PLANEXTRA-DUTY EMPLOYMENTFIELD INTERVIEWA transcript of arrests for an individual usually identified byname, date of birth, or identification number.A standard, rule, or test on which a judgment or decision can bebased.A series of courses related to a specific kind of training program.Force that is likely to cause death or great bodily harm andincludes, but is not limited to: the firing of a firearm in thedirection of the person to be arrested, even though no intentexists to kill or inflict great bodily harm; and the firing of a firearmat a vehicle in which the person to be arrested is riding. Theterms deadly force and lethal force are considered synonymousand may be used interchangeably to meet the standards in thismanual.Someone being held in custody or confinement (may be underphysical restraint). See prisoner definition.A written document used to guide the actions of members andestablish agency policy and practices. Examples of writtendirectives include, but are not limited to: policy statements,standard operating procedures, general orders, memoranda,union contracts, laws, written orders, instructional material.An actual or potential condition that poses an immediate threat tolife or property.Professional screening designed to identify behavior patternsand/or personality traits that may prove either detrimental oradvantageous to successful job performance.The providing of equal opportunities for employment andconditions of employment to all members regardless of race,creed, color, age, sex, religion, national origin, marital status, orphysical impairment.A plan designed to eliminate or minimize member occupationalexposure to potentially infectious materials.Any secondary employment where the actual or potential use oflaw enforcement authority is a condition of employment.The stopping and questioning of a person by a law enforcementofficer because there is reasonable suspicion that the subjectmay have committed, may be committing, or may be about toG:3June 2012

commit a crime; believes the subject may be a hazard; orbelieves the interview may have a preventive effect.FIELD PERSONNELFIELD TRAINING PROGRAMFUNCTIONGENERAL ORDERGRIEVANCEGUIDELINESHIGH LIABILITY TOPICSHOLDING AREAINCIDENT COMMANDSYSTEMIN-SERVICE TRAININGINDEPENDENT AUDITINSPECTIONINTERNAL AFFAIRSINVESTIGATIONMembers who, by virtue of their assignment, have routinecontact with the general public while not in a traditional officesetting. Field personnel may include sworn or non-swornmembers. (Change Notice 4.0.04 06/29/05)A structured and closely supervised program provided for recruitmembers to facilitate the application of skills and knowledgeobtained in the academy/classroom to actual performance in onthe-jobsituations.A general term for the required or expected activity of a personor an organizational component, e.g., patrol function,communication function.Directives concerned with policy, rules, and procedures affectingmore than one organizational component.Formal request in writing to resolve differences in identifiedmatters due to an actual or supposed circumstance regarded asjust cause for protest.Statements or other indications of policy or procedure todetermine a course of action.CJSTC Basic Recruit High Liability topics: Law EnforcementVehicle Operations, Firearms, Defensive Tactics, and First Aidfor Criminal Justice Officers.Any locked area, space, or enclosure where a prisoner/detaineeis placed to prohibit freedom of movement.Command, control, and coordination of a response to organizethe efforts of members and agencies as they work towardstabilizing an incident while protecting life, property, and theenvironment. There are five major components: command,planning, operations, logistics, and finance/administration.Training received by agency members to enhance knowledge,skills, or abilities. This includes formal retraining, specialized,promotional, or advanced training. In-service training may alsoinclude less formal types of instruction, such as roll-call training.A methodical examination and review conducted by an entityfrom outside the agency.The act or process of examining or looking at carefully. (Changenotice 4.0.06 02/08/06)A formal, detailed investigation of alleged misconduct, violationof law or agency directives or moral character violation asdefined by CJSTC.G:4June 2012

INTERNAL AUDITINVENTORYJOB DESCRIPTIONJOB-RELATEDJOB TASK ANALYSISLESS-LETHAL FORCELESSON PLANLETHAL FORCELICENSED HEALTHCAREPROFESSIONALMANDATORY STANDARDSMEDICAL CARE FACILITYMEMBERA methodical examination and review conducted by an entitywithin the agency but outside the chain of command of the unit tobe audited.The act or process of cataloging through a full accounting of thequantity of goods or materials on hand, unless a standardspecifically allows for a partial accounting. (Change notice4.0.06 02/08/06, Change notice 4.0.11 10/31/07)An official written statement setting forth the duties andresponsibilities of a job, and the skills, knowledge, and abilitiesnecessary to perform it.Pertaining to tasks performed or functions required of a specificjob classification.A systematic examination of the functions and objectives of eachjob-related task to be performed as they relate to skills,knowledge, and abilities required to perform the tasks or dutiesof the job.Force which is not likely to cause death or great bodily harm.The terms non-deadly force, less-than-lethal force and less-lethalforce are considered synonymous and may be usedinterchangeably to meet the standards in this manual.A detailed format an instructor uses to conduct the course. Alesson plan may include: goals, specific subject matter,performance objectives, references, resources, and method ofevaluating or testing students.Force which is likely to cause death or great bodily harm andincludes, but is not limited to: (1) The firing of a firearm in thedirection of the person to be arrested, even though no intentexists to kill or inflict great bodily harm; and (2) The firing of afirearm at a vehicle in which the person to be arrested is riding.The terms deadly force and lethal force are consideredsynonymous and may be used interchangeably to meet thestandards in this manual.A person whose legally permitted scope of practice allows him orher to independently administer the Hepatitis B vaccination.Standards that address life, health, and safety issues; legalmatters; or essential law enforcement practices. Every agency isrequired to meet all of these standards except those notapplicable, or for which a waiver has been granted.Any hospital, office, mobile unit or other facility designed orutilized to provide immediate or ongoing medical treatment.A generic term utilized in this manual to describe all agencypersonnel, including volunteers, auxiliary officers, and part-timepersonnel.G:5June 2012

MEMORANDUMAn informal, written document that may or may not convey anorder; it is generally used to clarify, inform, or inquire.Memoranda may be used for proofs of compliance.MOBILE EVIDENCE STORAGE UNIT A vehicle, equipped with a container bolted inside. Thecontainer shall be constructed of durable materials, andbe secured with a locking device. The vehicle isequipped with an audible burglar alarm.Change notice 4.0.07 06/07/06Change notice 4.0.09 02/27/07Change notice 4.0.19 07/01/2010NON-DEADLY FORCENOT APPLICABLE (N/A)STANDARDSOCCUPATIONAL EXPOSUREOFF-DUTY EMPLOYMENTORGANIZATIONALCOMPONENTOTHER-THAN-MANDATORYSTANDARDSPART-TIME SWORNMEMBERPERFORMANCEOBJECTIVESForce which is not likely to cause death or great bodily harm.The terms non-deadly force, less-than-lethal force and less-lethalforce are considered synonymous and may be usedinterchangeably to meet the standards in this manual.Standards that address areas of responsibility or lawenforcement practices for which the agency is not performingdue to contracts, jurisdiction, or mutual aid agreements. Theagency may not take essential law enforcement servicestandards as not applicable, e.g., communications, evidencecollection. See Conditional Standards definition for additionalinformation on non-applicability.Reasonably anticipated contact with blood or other potentiallyinfectious materials that may result from the performance of amember’s duties.Secondary employment which is not conditioned on the actual orpotential use of law enforcement powers by an off-duty member.A subdivision of the agency, such as a bureau, division, section,unit, or position that is established and staffed on a full-timebasis to provide a specific function.Standards that address important or desirable law enforcementpractices. Every agency is required to meet at least 80 percentof these standards, except those which are not applicable.Any sworn person employed or appointed less than full time, asdefined by an employing agency, with or without compensation,who is vested with authority to bear arms and make arrests andwhose primary responsibility is the prevention and detection ofcrime or the enforcement of the penal, criminal, traffic, orhighway laws of the state.Statements of operational behavior required for satisfactoryperformance of a task, the conditions under which the behaviorG:6June 2012

is usually performed, and the criteria for satisfactoryperformance.PERIODICPERSONAL PROTECTIVEEQUIPMENTPLANPOLICY STATEMENTPOSITIONPOTENTIALLY INFECTIOUSMATERIALSPRISONERPROCEDUREPROCESSPURSUITQUALIFIED INTERPRETERConducted or occurring at least every three years.Specialized clothing or equipment worn by a member forprotection against a hazard. General work clothes (e.g.,uniforms, pants, shirts or blouses) not intended to function asprotection against a hazard are not considered to be protectiveequipment.A detailed scheme, program, or method worked out beforehandfor the accomplishment of an objective, proposed or tentativeproject, or goal. A plan may be a systematic arrangement ofdetails, an outline, drawing or diagram.A broad statement of agency principles that provides aframework or philosophical basis for agency procedures.The duties and responsibilities assigned to one employee. Aposition may have functional responsibility for a single task ormultiple tasks.Any human body fluid, tissue, or organ other than intact skin.Any biologic agent or other disease causing agent which uponexposure, ingestion, inhalation, or assimilation into any person,will or may reasonably be anticipated to cause disease or death.Any person arrested and/or in custody of a law enforcementofficer or agency. See detainee definition.A manner of proceeding, a way of performing or effectingsomething, an act composed of steps, a course of action, a setof established forms or methods for conducting the affairs of theagency.A series of actions, changes, or functions bringing about a result.An active attempt by a law enforcement officer in a motor vehicleto apprehend one or more occupants of another moving motorvehicle, where the driver of the fleeing vehicle is aware of theattempt and is resisting apprehension.A professional who facilitates communication between deaf andhearing individuals. A qualified interpreter is able to interpreteffectively, accurately and impartially both receptively andexpressively, using any necessary specialized vocabulary. Thequalified interpreter has specialized training in interpreting fromone language to another for example, American Sign Language[ASL] to English and English to ASL. Simply knowing both signlanguage and English does not qualify a person as aninterpreter. The role of an interpreter is to accurately convey allmessages between the individuals involved in theG:7June 2012

communication setting. (New glossary term, Change notice4.0.16 07/01/09)RECRUITMENT ACTIVITIESRECRUITMENTLITERATURERECRUITMENT PLANREGULATED WASTEREGULAR CONTACTREMEDIAL TRAININGRESTRAINING DEVICESROLL CALL TRAININGRULES AND REGULATIONSSELECTION CRITERIASELECTION PROCESSSEMI-ANNUALSERVICE COMMUNITYSEXUAL HARRASSMENTSEXUAL OFFENDERAny activity or event utilized in seeking potentially qualifiedapplicants for a particular position.Pamphlets, announcements, or any handout material used toseek qualified applicants for a particular position.A written plan outlining methods to be utilized for recruiting,hiring, and retaining qualified candidates.Any potentially infectious materials or items believed to becontaminated with potentially infectious materials, includingsharps.Sight and sound contact. Separation of prisoners/detainees,when required, shall permit no more than haphazard oraccidental contact.Training conducted to correct an identified deficiency.Equipment used to restrict the movement of a prisoner/detainee.Short training or informational sessions held just prior to, or after,a member’s tour of duty.Specific guidelines describing allowed and prohibited behavior,actions, or conduct.The rules, standards, or requirements used to make a judgmentconcerning filling a specific position.The combination of elements and procedures utilized to makethe final decision in filling a position.Occurring or issued twice a year.Persons within the agency's jurisdictional responsibility.Unwelcome sexual advances, requests for sexual favors, andother verbal or physical conduct of a sexual nature, constitutesexual harassment when (1) submission to such conduct ismade either explicitly or implicitly a term or condition of anindividual’s employment, (2) submission to or rejection of suchconduct by an individual is used as the basis for employmentdecisions affecting such individual, or (3) such conduct has thepurpose or effect of unreasonably interfering with an individual’swork performance or creating an intimidating, hostile, oroffensive working environment.Refer to FS 943.0435 for definition.G:8June 2012

SEXUAL PREDATORSPECIAL EVENTSSPECIALIZED TRAININGSPECIAL PURPOSE VEHICLESTANDARD OPERATINGPROCEDURESWORN MEMBERTACTICAL TEAMSTTYTRAFFIC CRASH DATATRAFFIC ENFORCEMENTDATATRSRefer to the Florida Sexual Predators Act in Chapter 775, FS fordefinition.An activity that results in the need for control of traffic, crowds, orcrime. Special events are normally time specific, short durationevents, but may be extended over a longer period of time.Training to enhance skills, knowledge, and abilities taught ineither recruit or other in-service programs. Specialized trainingmay address supervisory, management, and/or executivedevelopment training, or it may include technical and job specificsubjects, e.g., homicide investigation, fingerprint examination,juvenile investigation.A vehicle used because of considerations of weather, terrain, orthe need for inconspicuous appearance, quietness, storagerequirements, special operational needs, etc. Includes SWATtrucks, bomb disposal vehicles, mobile command posts, allterrainvehicles (ATVs), personal watercraft, boats, aircraft, andprisoner transport vehicles, motorcycles, bicycles, and animals.A written directive which specifies how agency activities arecarried out.A member, as defined by statute, who is certified by CJSTC,possesses full law enforcement and arrest powers, and isemployed either full- or part-time by a law enforcement agency.This member may or may not be compensated.A select group of officers who are specially trained and equippedto handle high-risk incidents, e.g., snipers, barricaded persons,hostage takers, high risk warrant service. This does not includeteams or units the primary purpose of which is to handle Haz-Mat, Hurricane/Disaster response or WMD incidents. (Changenotice 4.0.06 02/08/06)Text Telephone. A special device that allows people who aredeaf, hard of hearing, or speech-impaired to use the telephone tocommunicate, by allowing them to type messages back and forthto one another instead of talking and listening. A TTY is requiredat both ends of the conversation in order to communicate. (Newglossary term Change notice 4.0.16 07/01/09)Information relating to traffic accidents which have occurred inthe agency's jurisdiction, to include type of accident, time of day,location, contributing factors, and injuries.Information relating to the agency's efforts toward trafficenforcement, which may include frequency and type ofenforcement activity, types and numbers of citations/warnings attargeted locations, and results of selected patrols.Telecommunications Relay Services. TRS permits persons witha hearing or speech disability to use the telephone system via aG:9June 2012

text telephone (TTY) or other device to call persons with orwithout such disabilities. (New glossary term Change notice4.0.16 07/01/09)UNIVERSAL PRECAUTIONSUNLAWFUL HARRASSMENTVICTIMVOLUNTEERSWITNESSWORK ENVIRONMENTAn approach to infection control where all human blood andcertain human body fluids are treated as if infectious for HumanImmunodeficiency Virus (HIV), Hepatitis B Virus (HBV), andother bloodborne pathogens.Conduct that has the purpose or effect of unreasonablyinterfering with an individual’s work performance or creating anintimidating, hostile, or offensive working environment.A person who suffers physical, financial, or emotional harm asthe direct result a specified crime committed upon his or herperson or property. The children, parents, or legal guardian of ahomicide victim are also regarded as victims.Unpaid members who perform tasks which do not require lawenforcement certification.A person having information or evidence relevant to a crime.Agency facilities and equipment where daily activities areconducted, to include office space, patrol vehicle, interviewrooms, holding areas, etc.G:10June 2012

4 TH EDITION STANDARDS REVISION CROSS-REFERENCECALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA ® Version 5 Std. #11.1.2 1.01 1.01 1.02M 1.02M 1.03M 1.03M 2.01M 2.01M 2.02M 2.02M 2.03M 2.03M & 1.2.6 2.04 2.04 1.1.3 & 1.2.612.1.3 2.05M 2.05M 12.1.312.1.3 2.06M 2.06M, 1.2.4& 2.07M 1.2.3, 1.2.4 & & 61.1.7 &61.1.8None 2.08M 1.2.9 & 61.1.7 & 61.1.816.4.3 6.04, 24.06 2.09 16.4.312.2.1 3.01M 3.01M 3.02M 3.02M & 1.3.2 4.01M 4.01M 1.3.1 & & 1.3.12 4.02M 4.02M & 33.4.1 4.03M 4.03M 1.3.12 & 4.04M 4.04M, 1.3.4 & 4.05M 1.3.10, 1.3.4 & 4.06M 4.06M 4.07M 4.07M 4.08M 4.08M 4.09M 4.09M 4.10M 4.10M 1.3.7Appendix A-1June 2012

CALEA® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #1.3.8 4.11M 4.11M None 4.12M 1.3.1316.3.1 5.01M 5.01M 16.3.1, 5.02M 5.02M 16.3.2NONE 5.03 5.03 NONE16.3.3 5.04M 5.04M 16.3.3,, 16.3.5 & 5.05M16.3.7 5.06 DELETED 5.0616.3.3, 16.3.5 & 16.3.6, 1.3.11, 1.2.9,1.3.616.4.1 6.01M 6.01M 6.02 6.02 6.03M 6.03M 6.04 DELETED 6.0417.4.1 7.01 7.01 7.02M 7.02M 7.03 7.03 17.4.317.5.1 & 17.5.2 7.04M 7.04M 17.5.1 & 7.05 7.05 7.06M 7.06M 43.1.3, 8.01 8.01 8.02 8.02 9.01 9.01 22.3.322.3.4 9.02M 9.02M 22.3.425.1.1 A, B, C 10.01M 10.01M 10.02 10.02 D 10.03 10.03 10.04 10.04 10.05 10.05 11.01M 11.01M & 26.1.4except A11.02M 11.02M 26.1.2 & 26.1.4Appendix A-2June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #26.1.5 11.03M & 27.01M 11.03 26.1.526.1.7 11.04 11.04 26.1.726.1.8 11.05 11.05 26.1.826.1.6 11.06 11.06 26.1.626.1.3 11.07M 11.07M 26.1.331.1.2 12.01M 12.01M 12.02 None & 31.2.2 12.03 12.02 31.2.1 & C 12.04 12.03 13.01 13.01 32.1.1, 13.02 13.02 13.03 13.03 32.1.332.1.6 13.04 DELETED 13.0432.2.1 13.05M 13.05M 13.06 13.06 13.07 18.07 32.2.532.2.8 & 32.3.9 13.08M 13.07M 32.2.8 & 32.3.932.2.10 &34.1.7 13.09 13.08 32.2.1035.1.3 13.10 13.09 35.1.335.1.12 13.11 13.10 35.1.532.1.2 13.12 13.11 32.1.2NONE 13.13 DELETED 13.12 NONENONE 13.14M 13.13M 14.01 14.01 14.02 14.02 33.1.433.1.4 14.03M 14.03M 33.1.433.2.5, 33.5.3 & 14.04 33.5.3 & 33.7.1Appendix A-3June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #33.1.5 14.05M 14.05M 33.1.533.1.6 14.06M 14.06M 33.1.633.1.2 & 33.1.7 14.07M 14.07M 33.1.733.4.3 14.08M 14.08M 33.4.333.3.1 14.09 14.09 None33.3.1 14.10M 14.10M None33.5.1 14.11M 14.11M 1.3.6, 1.3.11, & 41.1.4 14.12M 14.12M 14.13 14.13 33.6.1 & & 34.1.4 15.01 15.01 34.1.3 & 34.1.434.1.5 15.02 15.02 34.1.534.1.6 15.03 15.03 34.1.634.1.3 15.04 15.04 34.1.335.1.1 16.01 16.01 35.1.1, 35.1.435.1.2, 35.1.4,35.1.5 & 35.1.816.02M 16.02M 35.1.2, 35.1.535.1.10 &35.1.1116.03M 16.03M 35.1.10 & 35.1.11NONE 16.04 16.04 NONE35.1.12 16.05 16.05 35.1.535.1.13 16.06 DELETED 16.0635.1.9 16.07 16.07 35.1.735.1.6 & 42.2.1 16.08 16.08 35.1.635.1.6, 35.1.7 & 16.09 35.1.541.1.1 17.01M 17.01M 17.02 17.02 41.1.3 & 41.1.482.2.1 17.03M 34.14M 17.04 17.03 81.2.481.2.3 17.05M 17.04M 81.2.2 & 55.1.3Appendix A-4June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #55.1.1 17.06M 17.05M None41.2.2 17.07M 17.06M 41.2.2, 41.2.341.2.1 17.08M 17.07M & 41.3.2 17.09M 17.08M 41.3.1 & 17.10M 17.09M 41.3.341.3.5 & 41.3.6 17.11M 17.10M 41.3.5 & 41.3.641.1.4 17.12 17.11 41.1.442.1.3 18.01 18.01 42.1.343.1.2 18.02 18.02 18.03 18.03 42.2.742.2.9 18.04 18.03 42.2.943.1.3 18.05M 7.06M 43.1.342.2.1 18.0618.04, 18.05,18.13M, 35.01M42. & 42.2.2 18.07 18.04 42.2.1, 1.2.5, 82.2.1, & 42.2.3 18.08 18.05 18.09 18.06 42.2.642.2.8 & 32.2.5 18.10 18.07 18.11M 18.08M 1.2.341.2.4 18.12 18.09 NONENONE 18.13M 18.10M NONENONE 18.14M 18.11M NONENONE 18.15M 18.12M NONE43.1.5 18.16M 18.13M 43.1.544.2.1 19.01 19.01 19.02 19.02 44.2.2Appendix A-5June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #44.2.2 19.03M 19.03M 19.04M 19.04M 44.2.346.1.2 & 46.1.3 20.01M 20.01M & 20.03M NONE46.1.6 20.02 20.02 NONENONE 20.03 NONE NONE46.1.2 NONE 20.03M NONE46.1.2 20.04M 20.04M NONE46.1.11 NONE 20.05 NONE46.2.5 21.01M 21.01M 46.2.5, 46.2.6, 46.2.733.6.2, 46.2.1,46.2.2 & 46.2.321.02M 21.02M 33.6.2, 46.2.1, 46.2.2 & 46.2.346.2.4 21.03M 21.03M 46.2.446.1.4 21.04M21.02M & 21.03M& 21.04M46.1.5, 46.1.3, 46.1.2, 46.1.6, 21.05M 21.05M 46.1.546.1.9 21.06 21.06 46.1.946.1.10 21.07 21.07 46.1.1061.1.3 22.01 22.01 61.1.361.1.4 22.02 22.02 61.1.461.1.2 & 61.1.5 22.03M 22.03M 61.1.2 & 61.1.541.2.1 22.04M 22.04M NONE61.1.7 & 61.1.8 22.05 2.08M 61.1.7 & 61.1.861.1.5 22.06M 22.05M 61.1.2, 61.1.561.1.11 22.07M 22.06M 61.1.1161.2.1 & 61.2.2 23.01 23.01 61.2.1 &, 61.2.2 &61.2.323.02M 23.02M 41.2.4, 61.2.2 & 61.2.341.3.2 23.03 17.08M 23.04 23.03 23.05M 23.04M 61.2.361.3.2 24.01 24.01 24.02M 24.02M 61.3.2Appendix A-6June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #61.3.3 24.03 24.03 61.3.341.2.2 & 61.3.4 24.04M 24.04M 41.2.361.3.5 24.05 24.05 61.3.4NONE 24.06 24.06 NONE61.4.1, 61.4.2 &82.3.325.01 25.01 61.4.1, & 61.4.3 25.02M 25.02M 1.2.4 & 61.4.343.1.4 & 51.1.1 26.01M 26.01M 42.1.651.1.2 26.02M 26.02M 42.1.652.1.1 & 52.1.10 27.01M 27.01M 52.1.1, 52.1.2, 52.1.552.1.6 27.02M 27.02M 52.2.552.1.8 27.03 27.03 52.2.752.1.7 27.04 27.04 52.2.652.1.9 27.05 27.05 52.2.852.1.5 27.06M 27.06M 52.2.454.1.1 28.01 28.01 C 28.02 28.02 28.03 28.03 54.1.354.1.1 E & G 28.04 28.04 54.1.1NONE 28.05M 28.05M NONENONE 28.06 28.06M NONE71.3.1 29.01M 29.01M 29.02M 29.02M 29.03 NONE 70.1.4NONE 29.0371.1.7 29.04M 29.04M 70.1.771.3.2 29.05M 29.05M E & 71.1.8 29.06M 29.06M 70.1.6 E & 70.1.871.2.1 29.07M 29.07M 29.08M 29.08M & 72.9.2 30.01M 30.01M 72.2.1Appendix A-7June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #72.3.1, 72.3.2 &72.9.530.02M 30.02M 72.3.1,, 72.4.5,72.4.8 & 72.9.630.03M 30.03M 72.4.1, 72.4.5, 72.4.8, 72.4.4, & 72.5.2 30.04M 30.04M 72.5.1 & & 72.9.6 30.05 30.05, 72.8.3,72.9.1, 72.9.4 & 30.06M 30.06M 72.8.3, 71.3.3, 71.3.2, 30.06M 30.07M 72.8.2, & 72.9.1 30.07M 30.08M 72.5.372.6.1 30.08M 30.09M 30.09 30.10 30.10 30.11 72.6.472.5.5 30.11M 30.12M 72.5.472.4.10 30.12 30.13 72.4.1072.1.1 & 72.9.7 30.13M 30.14M 30.14M 30.15M 72.4.772.6.2 30.15M 30.16M 30.16M DELETED 30.17M72.5.7 30.17 30.18 72.5.672.5.8 & 72.5.9 30.18M 30.19M 72.5.7 & 30.19M DELETED 30.20M72.6.3 30.20 DELETED 30.2172.6.5 30.21M DELETED 30.22M72.8.5 30.22M DELETED 30.23M72.8.4 30.23 DELETED 30.2472.8.1 30.24 DELETED 30.2573.1.1 & 73.2.1bullet A31.01M 31.01M 73.1.1, 73.2.1, 31.02 31.02 31.03 31.03 & 73.4.1 31.04 31.03 73.3.1 & 73.4.1Appendix A-8June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #NONE 31.05 31.04 NONENONE 31.06 31.05M NONENONE 31.07 31.06M NONE73.3.2 31.08 DELETED 31.07NONE 31.09 31.08 NONE73.4.2 & 73.4.3 31.10 31.09 73.4.2 & 73.4.374.1.1 & 74.1.2 32.01 32.01 32.02 32.02 74.2.1, 32.03 32.03 74.2.1, 32.04 32.04 32.05 32.05 84.1.874.4.1 32.06 32.06 84.1.881.3.1 33.01M 33.01M 33.02 NONE 33.03 DELETED 33.0281.2.1 33.04 DELETED 33.0381.2.8 33.05M 33.04M 81.2.881.2.8 33.06M 33.05M 81.2.881.2.12 33.07 33.06 81.2.1281.2.4 33.08 33.07 81.2.381.2.6 33.09M 33.08M 81.2.581.2.6 33.10 33.09 81.2.581.2.6 33.11 33.08M 81.2.681.2.6 33.12 33.10 81.1.581.2.6 D 33.13 33.08M 81.2.6 D81.2.5 33.14M 33.11M 81.2.481.3.1 33.15M 33.12M 33.16M 33.13M 33.17M 33.14M 81.2.15Appendix A-9June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #82.1.1 & 82.1.5 34.01M 34.01M 82.1.1 & 82.1.682.1.1 & 82.2.5 34.02 34.02 82.1.1 & 82.2.482.1.1 34.03 34.03 34.04 34.04M 82.1.382.1.4 34.05 34.05 34.06M 34.06M NONE82.3.8 34.07M 34.07M 74.1.382.3.4 34.08M 34.08M 82.3.482.1.1 34.09M 34.09M 34.10 34.10 34.11 34.11M 34.12 34.12 11.4.4, 41.3.7, 82.1.1, 82.1.6NONE NONE 34.13M 82.1.682.2.1 NONE 34.14M & 42.2.1 35.01M 35.01M 83.3.1 & 35.02M 35.02M 83.2.1, & 83.2.4 35.03 35.03 33.6.1 & 83.2.483.1.1 35.04M 35.04M 83.1.1NONE NONE 35.05 83.2.5, 36.01M 36.01M 36.02M 36.02M 84.1.684.1.2 36.03M 36.03M 36.04M 36.04M 36.05M 36.05M 36.06M 36.06M 36.07M 36.07M 84.1.384.1.5 36.08M 36.08M 84.1.5Appendix A-10June 2012

CALEA ® Ver.4Std. #CFA 3.0 Std. # CFA 4.0.08 Std. # CALEA® Version 5 Std. #NONE NONE 36.09M NONENONE 37.01M 37.01M & 37.05M NONENONE 37.02M 37.02M & 37.03M NONENONE NONE 37.04M NONENONE 38.01 38.01 NONENONE 38.02M 38.02M NONENONE 38.03M 38.03M NONENONE 38.04M NONE NONE72.5.4, 72.9.1,72.9.2 & 72.9.739.01M 39.01M NONE72.5.2, 72.9.5 &72.9.639.02M 39.02M NONE72.9.3 & 72.9.6 39.03M 39.03M 72.9.3 & 72.9.672.9.3 39.04 DELETEDAppendix A-11June 2012

STANDARDS FORAGENCIES ACCREDITED UNDERCALEA 4 TH EDITION AND CFA 4 th EDITIONCOMPARATIVE COMPLIANCE LISTAuthority: 2.08MAuxiliary Members: 5.03, 5.05M (bullet A)Selection: 13.01, 13.05M, 13.12, 13.13MTraining: 14.10M, 14.11M (bullet A)Promotion: 15.01, 15.02, 15.03, 15.04 (filesneed only prove compliance forcivilian personnel)Performance Evaluations: 16.04Patrol: 17.01MInvestigations: 18.10M, 18.11M, 18.12MTraffic and Direction Control: 24.05 (bullets B and E), 24.06Traffic Ancillary: 25.02M (bullets J & K)Internal Affairs: 27.06MPublic Information: 28.05M, 28.06MCourt Security: 31.04, 31.05M, 31.06M, 31.08Communications: 33.11M (bullet F)Records: 34.06M, 34.08M (bullets D, E, &F), 34.09M, 34.13M (bullet A)Evidence: 35.03 (bullet C), 35.05Infectious Diseases: 37.01M, 37.02M, 37.03M, 37.04M,37.05MForfeitures: 38.01, 38.02M, 38.03MIndicates a CFA mandatory standard for which CALEA has an “other than mandatory”standardAgencies must meet 100% of mandatory standards and may elect not to complywith up to two other-than-mandatory standards.Appendix B-1June 2012

STANDARDS FOR AGENCIES ACCREDITED UNDERCALEA 5 TH EDITION AND CFA EDITION 4.0Authority: 2.08M (bullet D, F), 2.09, 2.10, 2.11MWritten Directive System: 3.03MAuxiliary Members: 5.03Fiscal Activities: 7.03, 7.06M (bullet C, E, F)Grievance Process: 10.03Recruitment: 12.01MSelection: 13.13MTraining: 14.04 (bullet A, B, C – sworn only), 14.05M, 14.09,14.10MPromotion: 15.01 (civilian only), 15.02 (sworn and civilian), 15.03(civilian), 15.04 (civilian)Performance Evaluations: 16.04Patrol: 17.05M, 17.08M (bullet B, C, D, E), 17.12Investigations: 18.01 (bullet C), 18.03, 18.09, 18.10M, 18.11M, 18.12M,18.13M, 18.14MJuvenile Operations: 19.03M (bullet C, E)Unusual Occurrences 20.01M (bullets C, D, E, G, J, K and Q), 20.03M(bullets A and B), 20.04M, 20.05 (bullets B, C, D andF)Special Operations: 21.02M (bullet C, D, F), 21.03M, 21.04M (bullet I, J, L),21.05M, 21.06, 21.07Traffic Law Enforcement: 22.04MTraffic Crash Investigations: 23.02M (bullet D, E, F, G)Traffic and Direction Control: 24.03, 24.05 (bullets B, E), 24.06Traffic Ancillary: 25.02MCriminal Intelligence: 26.02MMisconduct Complaint Processing: 27.01M (bullet C), 27.06MPublic Information: 28.01 (bullet B), 28.02, 28.04, 28.05M, 28.06MPrisoner/Detainee Transportation: 29.01M (bullet A, C, D)Holding Area: 30.04M (bullet C), 30.07M (bullet B), 30.13Court Security: 31.01M (bullet E, F, G, H, and I), 31.04, 31.05M,31.06M, 31.08Civil Process: 32.03Communications: 33.11M (bullet F)Records: 34.08M (bullets D, E, and F), 34.09M, 34.12 (bullet A,B, E, F, and G)Evidence: 35.03 (bullet E)Property: 36.02M (bullet C), 36.09MInfectious Diseases: 37.01M, 37.02M, 37.03M, 37.04M, 37.05MForfeitures: 38.01, 38.02M, 38.03MInterview Rooms: 39.01M, 39.02M, 39.03MAgencies must meet 100% of applicable mandatory standards and may elect notto comply with 20% of applicable other-than-mandatory standards.Appendix B-2June 2012

ONSITE GUIDELINES FOR CONDUCTINGREVIEWS FOR COMPARATIVEAND FULL COMPLIANCE AGENCIESI. PreparationMockFinalA. Scheduling Dates/Travel Arrangements C, F i C, FB. Assessor Pre-read Package1. Sample file F2. Written directive system description C, F C, F3. Annual report (if available) C, F C, F4. Self-assessment status report C, F C, F5. Public information advisement C, F6. Maps with directions to facility C, F C, F7. Visitor brochures of the area C, F8. Hotel accommodations information C, F C, F9. Pending lawsuits/litigation/agency investigations C, FC. Preliminary Contacts1. Accreditation Manager to Mock Assessors C, F ii2. Team Leader to Team Members C, F C, F3. Team Leader to Accreditation Manager C, F C, F4. Program Manager to Team Leader/Members C, FD. Review Agency Materials C, F C, FE. Agency Education and Awareness C, F C, FF. Community Education and Awareness C, FII. Team ConferenceA. Training C, FB. Chapter Assignments C, F C, FC. Introductions (Team Members) C, F C, FD. Philosophy and Orientation C, F C, FIII. On-Site ActivitiesA. Team/Accred. Mgr. Preliminary Meeting C, F C, F1. Provide Agency Accreditation Manager © data Optional C, FB. Introduction and Entrance Interview with CEO Optional C, FC. Static Display Optional OptionalD. Agency/Supporting Agencies Tour C, F C, F1. Defined by agency & approved by Program Manager Optional C, F2. Confirm Observable Standards Compliance C, F C, FE. File/Compliance Review C, F C, F1. Ride-alongs Optional Optional2. Attend shift briefings Optional Optional3. Personnel Interviews Optional C, F4. Facility Examination C, F C, F5. Verify Corrective Action C, FAppendix CJune 2012

F. Public Information Activities1. Public Hearing Optional2. Media Contacts Optional3. Correspondence (if received) C, FG. Contact Program Manager for update C, FH. Collect Required Materials1. Old/New Directives requiring corrective action C, F2. Press Release/Newspaper Articles C, F3. Exemplary Project Documentation C, F4. Public Information (letters, hearing attendees) C, F5. Critiques C, F6. Agency Profile C, F7. Assessor Notes C, F8. Waiver Form (if applicable) C, F9. Non-Compliance Documentation C, F10. Proof of current CALEA accreditation status CI. Team Debriefing1. Standards Total Reconciliation C, F C, Fa. Software Data Transfer (if applicable) C, Fb. Print & initial final SSF’s (assessor tools software) C, F2. Assessor Assignment Completion Verification C, F C, F3. Review Exit Interview Agenda/Comments C, F C, FJ. Exit Interview1. Review Compliance Tally C, F C, F2. Team Summary to Agency C, F C, F3. Team Recommendation for Review by Commission C, FIV. Accreditation Manager Contact with ProgramManagerC, F iii C, FV. Team Leader Contact with Program Manager C, F iv C, FVI. Follow-up Action (if required)C, FVII. Final ReportA. Team Leader Reviews Draft w/team and Program Mgr. C, FB. Team Leader Submits Completed On-Site Package toC, FProgram Manager with recommendation to CommissionC. Supplemental/Addendum Report submitted (if required) C, FC = Comparative Compliance guidelinesF = Full Compliance guidelinesiMock assessments should be scheduled no later than three months prior to on-site review.iiMock assessors should be selected from approved assessor pooliii A conference call including the following items should occur at the conclusion of the mock assessment between theTeam Leader, Accreditation Manager, and Program Manager:• Significant non-compliance issues• Plan of action• Estimate of readiness for on-site reviewiv Same as aboveC, FAppendix CJune 2012

Commission for Florida Law Enforcement AccreditationWaiver FormAGENCIES MAY APPLY FOR A WAIVER OF A MANDATORY STANDARD. WAIVERS WILL BE CONSIDERED ON A CASE-BY-CASEBASIS, AND WILL BE CONSIDERED WHERE THE CIRCUMSTANCES OF THE AGENCY PRECLUDE COMPLIANCE.AGENCYThe _____________________________ requests a waiver from the Commission for Florida LawEnforcement Accreditation for Mandatory Standard number ________ for the following reasons:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Chief Executive Officer_______________DateEXECUTIVEDIRECTORASSESSMENTTEAMCOMMISSION A provisional waiver is granted pending verification of the conditions stated above by the On-Site Assessment Team. The request for a waiver is denied for the following reason(s):__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________For the Commission:______________________________Executive Director_______________Date Conditions cited for the Provisional Waiver have been verified and the waiver request isrecommended for approval by the Commission. Conditions cited for the Provisional Waiver are not sufficient to warrant the waiver request,and the request is not recommended for approval by the Commission for the following reason(s):________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Assessment Team Leader Waiver GRANTEDFor the Commission:______________________________Chair Waiver DENIED_______________Date_______________DatePlease complete and return to:Commission for Florida Law Enforcement AccreditationP.O. Box 1489 Tallahassee, FL 32302Appendix DJune 2012

Commission for Florida LawEnforcement Accreditation, Inc.STANDARDS REVISION FORMPlease provide standard number, and place an X in the appropriate box.Standard # ________________New Standard Revision DeletionProposal (State the standard exactly as you believe it should appear in the manual).Rationale for revision.Proposed by:Date submitted __________________________Name___________________________Email_____________________________Agency______________________________________________________Address______________________________________________________City, State, ZIP________________________________________________Phone_______________________________________________________CEO Approval__________________________________________________________All proposed revisions will be submitted to the Standards Review and Interpretations Committee via CFA for consideration.Forward to: CFA, P.O. Box 1489 Tallahassee, FL 32302, Phone (800) 558-0218Approved__________ Disapproved____________ Approved with changes__________Appendix EJune 2012

COMMISSION FOR FLORIDA LAWENFORCEMENT ACCREDITATION, INC.APPLICATION Please print or type(You may also apply online at your agency have a web-site?____________________________________________Chief Executive Officer _______________________________Email____________________Authorized Sworn Law Enforcement Members _________Total Personnel_____________Accreditation Manager ______________________________Email_____________________Phone ( )____________________Fax ( )______________________Our agency is seeking:Full compliance (Florida Standards only):Circle one: Initial Accreditation ReaccreditationComparative Compliance (Current CALEA Accreditation plus additional FloridaStandards). My CALEA Program Manager is ____________________________.Does your agency have a copy of the current Florida Standards Manual?________________________________________________________________________________Chief Executive OfficerDatePlease send completed application and the attached Agency Status Survey to: Commission for Florida LawEnforcement Accreditation, Inc., P.O. Box 1489 Tallahassee, FL 32302. Your agency will be invoiced foraccreditation/recognition fees and sent agreement as appropriate. Please contact your Program Manager foradditional information at 1-800-558-0218.Appendix FJune 2012

Agency______________________________________AGENCY STATUS SURVEYYour answers to the following questions will assist Commission staff in determining the status of your agency’sreadiness to begin the state accreditation process.1. What is the current status of your Policy and Procedures Manual?Current policies are updated and distributed on a regular basis.Some policies need updating and changing.We need to start over and rewrite the entire manual.2. When was the last time your policies and procedures were reviewed and/or updated?3. Has an accreditation manager been assigned? Yes, full-time Yes, part-time NoIf Yes, please provide name and contact number(s) on the application.4. Have any additional staff members been assigned? Yes NoIf Yes, please provide names and contact numbers.5. Does anyone on staff have accreditation experience? Yes NoIf yes, please explain.6. Have any current agency members attended Accreditation Manager training? Yes Attendee(s)________________________________________________Date(s)____________________________________________________No7. Have any current agency members attended Assessor Training? Yes Attendee(s)________________________________________________Date(s)___________________________________________________ No8. Has anyone in your agency attended at CFA/FLA-PAC accreditation conference? Yes NoAdditional Comments:Appendix GJune 2012

9. Is your agency a member of FLA-PAC? Yes No10. Have you been in contact with your agency’s Program Manager (Jana Paulk for North Florida, DebbieMoody for South Florida) to discuss the application process? Yes NoAdditional Comments:11. What influenced your CEO’s decision to apply for state accreditation? Other local agency involvement Local government officials Community interest CFA educational effortsOther_________________________________________________________12. How did you first hear about the state accreditation process? CFA marketing other law enforcement agency FLA-PAC Florida Police Chiefs or Florida Sheriffs Association local media Other_____________________________________13. Briefly describe the type of law enforcement services your agency provides the community you serve.14. Does your agency provide court security? Yes No15. Does your agency have holding/booking areas? Yes No16. Does your agency have interview rooms? Yes No17. Does your agency employ part-time or auxiliary members? Yes No18. Does your agency perform a patrol function? Yes No19. Does your agency receive any type of investigative assistance from other lawenforcement agencies? Yes Please explain__________________________________________________________________________________________NoAppendix GJune 2012

20. Does your agency come into contact with juvenile offenders? Yes No21. Who performs the dispatch/communications function for your agency?22. Have you been in contact with any accredited agencies in your area? Yes NoIf yes, please explain____________________________________________________23. Would your agency be interested in a site visit to evaluate the status of your physical plant? Yes No24. We believe our agency would be ready to sign an accreditation agreement within: 60 days 90 days 120 daysOther_________________________________________________________Appendix GJune 2012

INDEXAAccreditation managerselection, 4training, 5Administrative review, 2:5, 4:8, 17:4Agencyapplicant, vii, 2, 4, 13Agency tour, 9Agreement, vii, 3, Gaccreditation, vii, 3, Gbargaining unit, 13:2collective bargaining, 11:1mutual aid, 17:2, 5reaccreditation, 12Alarm, 30:2, 30:3, 30:6, 31:5, 39:3Ammunition, 4:5Appearance, 8uniforms, 2:6, 24:3, 37:2Application, vii, GArrests, 2:2, 2:4, 4:3, 18:4, 18:8, 19:1, 19:2,20:2, 22:1, 22:3, 22:4, 30:3, 30:8, 32:3, 2,8alternatives to, 2:2, 2:3civil, 32:3with or without warrant, 2:4Assessor, vii, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15,6:2, 7:2, 8:2, 21:5, 34:9, 35:4, 37:2, Ccompensation, viiAudit, 7:1, 7:3, 32:3, 34:6, 34:9, 36:3independent, 7:3, 4internal, 7:4, 32:3, 4Authority, 1:1, 3:2, 4:1, 4:6, 4:8, 5:2, 6:2, 9:1,11:2, 18:9, 20:2, 24:3, 31:2, 32:1, 32:4,34:2civil process, 32:1Commission, 10court security, 31:2limits, 4:1report distribution, 34:2Auxiliary, 5:1, 5:2, 5:3, GBBiohazardous materials, 37:2, 37:3Body armor, 17:6, 21:6Bomb, 21:5, 31:2, 8Index 1disposal unit, 21:5threat, 21:5CCALEA ® , 2, 9, 10, ARecognition Program, 12, 15Calls for service, 17:4, 33:1Candidate agency, 8, 9, 11Canines, 17:6Canon of ethics, 2:2Chain of command, 1:1, 1:3, 17:3, 18:9,21:4, 21:5, 21:6, 21:7, 2, 4Chain of custody, 35:3, 36:4Chief Executive Officer (CEO), 9, 11, 1:3,4:8, 7:2, 7:4, 15:1, 16:1, 36:3, 1, 2, C, D,F, GCitation, 2:3, 19:2, 22:3, 22:4, 34:6, 9Civil process, 32:1, 32:2, 32:3, 32:4arrests, 32:3domestic violence injunction, 32:1, 32:2executing, 32:2funds, 32:3property, 32:3Civil service, 11:1, 13:2Collective bargaining agreement, 11:1Command protocol, 1:3Commissionreview, 2, 10, 11, 12staff, 2, 7, 8, 14, C, F, GCommunications, 3:2, 17:3, 18:9, 30:3, 31:2,31:5, 33:1, 33:3, 33:6, 33:7, 34:4, 3, G24-hour access, 17:3, 30:3calls for service, 17:4, 33:1communications center, 21:5, 33:3, 33:7criminal justice information systems, 18:2,25:2, 34:4emergency, 21:5generator, 33:7immediate playback, 33:3misdirected calls, 33:4radio transmission, 17:3, 30:3, 33:3, 33:6tactical dispatching plans, 33:5Communications personnel, 33:4Complaints, 2:5, 27:1, 27:2Compliancecomparative, 2June 2012

full, 2, 8, 10, 11, 14Compliance keys, 5, 13Computers, 4, 34:1, 34:4, 34:8, 34:9, 35:4,35:5, 36:5Conclusion of fact, 27:4Conductdisciplinary process, 11:1Confidential funds, 7:4Constitutionprovisions, 2:4rights, 19:3Continuous supervision – see glossarydefinition, 39:1, 39:2Contraband, 29:2, 30:3, 31:3, 38:1, 38:2Corrections, vii, 7, 29:1Court security, 31:1communications, 31:2, 31:5emergency procedures, 31:5, 39:3emergency procedures, 31:2inspections, 31:3key control, 31:4Crime laboratory, 18:5, 27:3, 35:2, 35:3Crime scene, 18:4, 28:2, 35:4, 37:3Criminal histories, 18:2, 18:3, 18:5, 34:4, 2Criminal intelligence, 26:1records, 26:1, 26:2Criminal Justice Standards and TrainingCommission (CJSTC), 2:5, 5:3, 13:1,13:4, 14:6, 2, 8Crowd control, 21:7DDeceptiondetection of, 18:6, 27:3Decoy operations, 18:9Detainee, 19:3, 29:1, 29:2, 29:3, 29:4, 30:1,30:2, 30:3, 30:4, 30:5, 30:6, 30:8, 39:1,39:2, 39:3, 39:4, 7holding areas, 30:1Dignitariesescorts, 24:2security, 21:6Directives, 34:4, CDisbursements, 32:3cash, 7:2Disciplinary action, 11:2, 11:3, 27:4Disciplinary process, 11:1Discretion, 10, 2:1, 4Index 2Domestic violence, 18:8, 32:1, 32:2injunctions, 32:1, 32:2EEmergency medical procedures, 24:2Employmentextra-duty, 9:1, 9:2off-duty, 9:1part-time, 5:1, 5:2, 5:3, 14:1, 2, 8, Gselection criteria, 5:2, 21:2selection process, 13:1, 13:2, 13:3Equipmentagency owned, 7:3communications, 33:7culinary, 30:7fire, 30:2, 33:5, 39:3holding areas, 30:3intelligence, 26:2safety, 30:7, 37:3special operations, 21:2, 21:3special purpose, 17:2, 21:4, 30:4vehicle, 17:5, 22:3Escapes, 29:3Escorts, 24:1, 24:2Ethicscanon of, 2:2Evaluations, 15, 12:2, 16:1, 16:2, 16:3, 16:4,16:5, 24:3performance, 14:2, 5Evidence, 8:1, 18:4, 18:5, 21:5, 23:2, 30:7,35:1, 35:2, 35:3, 35:4, 35:5, 36:2, 36:3,36:4, 36:5, 9chain of custody, 35:3, 36:4collection and preservation, 18:4, 23:2,35:2crime scene, 18:4, 35:4perishable, 35:2, 36:5, 36:6security, 27:2, 30:3, 33:3, 36:2, 36:5temporary storage, 36:5Exposure control plan, 37:2External services, 33:5FFCIC (Florida Crime Information Center),18:2, 25:2, 34:4Fees, vii, 12, FField reporting system, 34:1, 34:9Field training officers, 4:3, 5:3, 14:5June 2012

Field training program, 14:5File review, 10, 21:6Filesconstruction, 4, 5, 7informant, 18:3purging, 18:2, 26:2Fingerprints, 13:7, 19:3, 34:7, 35:4, 8latent, 35:4Fire, 20:3, 21:4, 21:5, 28:3, 30:2, 30:7, 31:2,39:3department, 21:5detection, 30:2equipment, 30:2prevention, 39:3procedures, 31:2Firearms, 4:3, 4:5, 4:7, 5:3, 14:6, 29:4, 2, 5,Aproficiency testing, 5:3, 14:6securing, 29:4warning shots, 4:3Fiscal activitiescash disbursements, 7:2confidential funds, 7:4independent audit, 7:3, 4internal audit, 7:4, 32:3, 4supplemental appropriations, 7:3Florida Contraband Forfeiture Act, 38:1,38:2Florida Police Accreditation Coalition (FLA-PAC), 5, GFlorida Statutes, v, 1, 2:2, 2:4, 2:5, 7:3, 9:2,18:7, 18:8, 19:3, 26:1, 27:2, 28:4, 32:1,32:2, 32:4, 34:2, 34:7Force – see use of force, 4:1, 4:2, 4:7, 5:3,14:6Forfeitures, 2:5, 38:1, 38:2, A, BFederal equitable sharing program, 38:3Funds, 7:2, 7:3, 7:4, 32:3GGenerator, 33:7Grievances, 10:1records maintenance, 10:3Guidelineslegal, 2:4HHarassment, 8Index 3Hazardous material, 23:2, 24:2Hearingspublic, 7Holding areas, 29:2, 30:1, 30:2, 30:3, 30:4,30:5, 33:2, 39:2access to, 30:3, 30:4alarms, 30:2escapes, 30:6maximum capacity, 30:8medical assistance, 30:5privacy, 30:4processing prisoners/detainees, 30:3searches, 30:3segregating, 30:5, 30:6training, 30:7visual observation, 30:4Hostage, 21:3, 21:4IInfectious diseasesbiohazards, 37:2, 37:3exposure control, 37:2training, 37:2, 37:3, 37:4, 37:5vaccination, 37:2, 37:3, 37:5Informants, 10, 18:3, 18:5juvenile, 18:3Inspections, 4:5, 20:3, 21:6, 30:2, 30:7, 31:3,36:3, 36:4, 39:3courtrooms, 31:3equipment, 20:3fire detection devices, 30:2holding areas, 30:7interview rooms, 39:3inventory, 36:3Intelligence, 21:6, 26:1, 26:2Internal affairs, 27:1, 4conclusion of fact, 27:4relief from duty, 27:3Interview rooms, Gcontinuous supervision, 39:1male/female/juvenile separation, 39:2restraint devices, 39:2security measures, 39:3training, 39:2Interviewsexit, 9, 11field, 18:7initial, 9June 2012

juveniles, 19:3Inventory, 2:4, 7:1, 7:3, 17:2, 18:7, 23:3,30:3, 36:3Investigationsbackground, 13:4, 13:7case file maintenance, 18:2confidential, 28:2follow-up, 18:8, 19:1internal affairs, 27:3preliminary, 18:4traffic crash, 23:1JJob descriptions, 5:3, 6:2, 8:1, 8:2, 10:2,13:6, 15:1, 28:2, 31:2, 35:4Job task analysis, 14:2Job Task Analysis (JTA), 8:1, 8:2, 10:2,13:2, 13:6, 14:2, 15:1Juveniles, 18:3, 19:1, 19:2, 19:3, 28:3, 29:2,30:5, 34:7, 39:2, 8, Gfingerprints, 19:3informants, 18:3interviews, 19:3records, 28:3, 34:7separation, 19:3, 30:5, 39:2KKeyscontrol, 31:4LLevels of response, 17:4Limitation of liability, iiLines of authority, 1:1MManuals, 34:9Maps, 8, 20:2, 30:2Mass arrests, 20:2, 30:8Medicalassistance, 4:7, 18:9, 19:3, 20:2, 21:4,23:2, 29:3, 30:5, 30:7, 31:2, 33:8, 39:3,5exams, 27:3facilities, 21:6, 29:3, 5facility, 30:1hazards, 29:4personnel, 37:3Memberauxiliary, 5:1, 5:2, 5:3, Gcivilian, 4, 6:1, 13:7, 14:6, 14:7, 15:1,15:2, 15:3, 16:3, 24:2, 2, Bcommunications, 33:5, 33:7Member – see glossary definition, ii, 5,NNCIC (National Crime Information Center),18:2, 34:4OOath of office, 2:1On-siteassessment, vii, 2, 6, 7, 8, 9, 10, 11, 12,14, 15, 1, Ccosts, vii, 8mock, 7, COperationsdecoy, 18:9Operations – see special operations, 21:1Orderscourt, 6general, 6, 3lawful, 2:3special, 6unlawful, 2:3Organizationchart, 9, 1:2organizational changes, 1:2structure, 1:1table of organization, 1:2Organized crime, 18:2, 26:1PPatrol, Bcalls for service, 17:4, 33:1special purporse vehicle, 17:2, 21:1special purpose vehicle, 17:2Performance evaluations, 13:6, 16:1, 16:2,16:3, 16:4contesting, 16:4member counseling, 16:4member review, 16:3probationary period, 13:6, 16:5substandard performance, 16:5Index 4June 2012

Photographs, 6, 2:6, 24:3, 27:3, 28:3, 31:2,34:7member, 27:3Planevacuation, 21:5, 30:2exposure control, 37:2lesson, 14:2, 14:6, 37:3, 5security, 31:2tactical dispatching, 33:5unusual occurrence, 20:2, 20:3, 20:4, 21:1Police Explorers. See glossary definitionPolicy failure, 2, See glossary definitionPolicy statement, 37:2Policy statements. See glossary definitionPolygraph, 18:6Polygraph, detection of deception, 18:6,27:3Press releases, 8, 11, 28:1Prisoner/Detainee transportescape, 29:3juveniles, 29:2restraining devices, 29:4searches, 29:2, 29:4, 8Prisoners, 2:4, 29:1, 29:2, 29:3, 29:4, 30:1,30:2, 30:3, 30:4, 30:5, 30:6, 30:8, 31:3,39:1, 39:2, 39:3, 39:4, 4, 7, 8holding areas, 30:1restraint, 4:7, 3rights, 27:3Probationary period, 13:4, 13:5, 13:6, 16:5Proficiency test, 4:4Promotion, 8:1, 15:1, 15:2announcement, 15:2appeals, 15:3eligibility lists, 15:3Proofsprimary, 5, 6secondary, 5, 6Propertyagency-owned, 7:3, 36:1chain of custody, 35:3, 36:4disposition of, 32:4inventory control, 36:3, 36:4, 36:5narcotics, 36:4perishable, 35:2, 36:5prisoner/detainee, 30:3, 30:8, 39:3secure storage, 27:2, 30:3, 33:3, 36:2,36:4, 36:5temporary storage, 36:5Index 5Protectiondignitary, 21:6Public information, 9, 11, 20:3, 28:1, 28:2, Cnews media, 21:4, 28:1, 28:2, 28:3press releases, 8, 11, 28:1registering sexual offenders, 28:4registering sexual predators andcommunity notification, 28:4release of information, 28:1, 28:2, 28:3Pursuits, 17:4RRaids, 18:9Reaccreditation, 2, 11, 12, 14Records24-hour access, 34:4, 34:5case file maintenance, 18:2central, 18:2, 26:2, 34:1, 34:2, 34:3, 34:4,34:9criminal histories, 18:2, 18:3, 18:5, 28:3,34:4criminal intelligence, 26:1, 26:2disposition, 34:3distribution, 18:7field reporting, 34:1, 34:9juvenile, 28:3, 34:7property, 35:3, 36:2, 36:3, 36:4, 36:5public, 27:2, 28:2report distribution, 34:2retention, 34:3security, 26:2, 34:3traffic, 34:6, 34:8training, 6:2, 14:1, 14:4, 34:1, 37:4vice, 18:2warrant/wanted persons, 34:5Relief from duty, 27:3Report writing, 18:8, 34:9Reportsafter action, 20:2, 20:4, 21:4annual, 6, 7, 9, 12distribution, 34:2final, 11, 14self-assessment, 7Re-recognition, 12Restraintsseat belts, 29:4temporary, 39:2Retention schedule, 10:3, 11:3, 13:5June 2012

Rightsvictims, 17:3, 18:8, 28:2, 28:3, 9witness, 17:3, 18:4, 23:2, 28:2, 28:3Roadblocks, 24:3Rules and regulations, 3:2, 3:3, 10:1SSchool crossing guards, 24:3, 24:4Search, 2:2, 2:4, 18:5, 18:7, 21:5, 29:2,29:4, 30:3, 39:3body cavity, 2:2bomb, 21:5courtrooms, 31:3, 31:4holding areas, 30:3prisoner/detainee transport, 29:2, 29:4, 8rescue, 21:2stop and frisk, 2:4teams, 21:5vehicle, 29:4vehicle inventory, 2:4warrants, 18:7Seat belts, 29:4Securitymeasures, 33:7, 39:1, 39:3Seizures, 2:5, 32:3, 38:2property, 32:3Selection, 7, 5:2, 13:1, 14:5, 21:3, 24:3, Bbackground investigation, 13:4, 13:7instruments for detecting deception, 18:6,27:3physical ability tests, 13:6probationary period, 13:4, 13:5, 13:6, 16:5Self-assessment, 3, 4, 7, 14, 15Sexual offender, 28:4Sexual predator, 28:4Sexual violence, 18:8Special events, 21:7, 26:1, 8Special operations, 21:1bomb threats, 21:5decoy, 18:9dignitary protection, 21:6hostage negotiators, 21:3surveillance, 18:9, 21:4, 30:4, Atactical teams, 21:2undercover, 18:9Special purpose vehicle, 17:2, 21:1Standard Operating Procedures, 6, 3Standard Summary Form (SSF), 4, 5, 6, 12,CStandards20 percent option, 5bullets, 2:4, 18:3, 21:5, 24:3, 25:2, 34:6,36:2, A, Bconditional, 14mandatory, 5, 14, Bnew or amended, 14other-than-mandatory, 5, 14, Brecognition, 12revision form, 15, EStandards Review and InterpretationsCommittee (SRIC) – see glossarydefinition, v, EStop and frisk, 2:4Supervisor, 1:2, 16:2, 16:3, 17:3, 17:4, 18:9,21:6, 21:7, 36:3Surveillance, 18:9, 21:4, 30:4, ATTactical teams, 21:2Towing, 23:2, 25:1, 25:2Traffic citations, 19:2, 22:4, 34:6Traffic crash data, 34:8Traffic crash investigations, 23:1equipment, 23:3Traffic direction and control, 24:1escorts, 24:2high visibility clothing, 24:2manual traffic direction, 24:2non-sworn members, 24:3, 24:4roadblocks, 24:3Traffic law enforcement, 22:1driving under the influence, 22:3, 22:4equipment, 22:3standardized enforcement, 22:3Traffic record system, 34:8Trainingaccreditation manager, 5assessor, 5attendance requirements, 14:2auxiliary, 5:1background investigations, 13:4bulletin, 2:4civilian volunteer, 6:2entry level, 13:5field training program, 14:5Index 6June 2012

holding areas, 30:7infectious diseases, 37:2, 37:3, 37:4, 37:5in-service, 5:3, 14:4, 14:6instructor certification, 14:5, 18:6interview rooms, 39:2lesson plans, 14:2, 14:6, 5occupational exposure, 37:2, 37:3, 37:4,37:5orientation, 14:3, 30:7performance evaluations, 16:2records, 6:2, 14:1, 14:4, 34:1, 35:4, 37:4refresher, 35:4remedial, 14:3retraining, 4specialized, 14:7, 35:4tactical teams, 21:2technical aids, 18:6use of force, 4:1, 5:3, 14:6vehicle, 17:2UUndercover operations, 18:9Uniforms, 2:6, 24:3, 37:2Use of force, 4:1, 4:2, 4:7, 5:3, 14:6deadly, 2, 5less-lethal, 4:1, 5lethal, 4:1, 2, 5non-deadly, 5training, 5:3, 14:6warning shots, 4:3VVehiclesemergency, 24:2equipment, 17:5, 21:2, 21:3, 21:6, 22:3escorts, 24:2marked or unmarked, 17:4, 30:2, 34:7oversize, 24:2pursuits, 17:4search, 2:4, 29:4seized, 2:4, 38:2special purpose, 17:2, 21:1towing, 23:2, 25:1, 25:2Vicerecords, 18:2Victims, 17:3, 18:8, 28:2, 28:3, 9Voice Stress Analyzer, 18:6Voice stress analyzer, detection ofdeception, 18:6, 27:3Volunteers, 2, 2:6, 6:1, 6:2WWaivers, 14, 5, DWarning shots, 4:3Warrants, 18:7, 18:8, 18:9, 34:5, DWeapons, 4:1, 4:2, 4:4, 4:5, 4:6, 4:7, 5:3,14:3, 14:6, 21:6, 29:2, 30:3, 31:2, 36:2,39:3, Aholding areas, 30:3interview rooms, 39:3training, 14:3, 14:6Witnesses, 17:3, 18:4, 23:2, 28:2, 28:3Index 7June 2012

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