EXHIBITOR MANUAL - Anme.com

anmefounders.com

EXHIBITOR MANUAL - Anme.com

2009 ANME FOUNDERS EXPOEXHIBITORMANUALJULY 11-12, 2009WARNER CENTER, MARRIOTT HOTELWOODLAND HILLS, CALIFORNIA1


Exhibitor Check ListBy using this exhibitors’ checklist, you can eliminate most of the problems that could confront you when your exhibit is set up at theshow. This is designed as an average list. Please read it carefully and add or delete items according to your particular needs.Important Dates:❏ Thursday, June 11 Deadline for Total Expo discounted rates and services. For all other providers please check their deadlines.❏ Tuesday, July 7 Deadline for the receipt of shipments to the designated advance warehouse.❏ Friday, July 10 Only Date when direct shipments will be received at show site.8 to 12 weeks in advance of the show❏ Read your exhibitor’s manual thoroughly and highlight key areas.❏ Request exhibitor badges by June 15, 2009.❏ Review your company’s objectives and tailor exhibit theme accordingly.❏ Check inventories of available literature and/or prepare new literature for booth distribution.❏ Check availability of promotional samples and products for display. Arrange promotional activities.❏ Check booth construction materials and schedule.❏ Promote your attendace at the show to your buyers and prospects.❏ Make Hotel Reservations. (See www.anmefounders.com website for direct link to hotel reservations).❏ Arrange for adequate extension of your business insurance for the show.❏ Prepare information for customs if you are shipping international.4 to 8 Weeks in Advance of Show❏ Mail insurance documents to ANME Founders, or via fax, no later than July 1, 2009.❏ Thursday, June 11 Deadline for Total Expo discounted rates and services.❏ Order booth furnishings and services from Total Expo or KVL Audio/Video. (Refer to their forms in this manual).❏ Order electrical services from Warner Center Marriott Woodland Hills.❏ Order audio-visual services from KVL Audio/Video (Refer to KVL Forms).❏ Order telephone services from Warner Center Marriott Woodland Hills (if needed).❏ Order high-speed internet services from Warner Center Marriott Woodland Hills (if needed).❏ Request transportation and storage services from Total Expo or ship direct on Friday July 10 only.❏ Arrange for shipping of literature, equipment and display units.❏ Make sure invitations to visit booth (give booth number) are included in all correspondence with customers.❏ Order signs, banners, lightbox printing from Dave Newman Advertising (818) 861-7444 - Louis@davenewman.com10 Days in Advance of Show❏ Tuesday, July 7 Deadline for the receipt of shipments to the designated advance warehouse.❏ Friday, July 10 Only Date when direct shipments will be received at show site.❏ Prepare for set up of booth.❏ Prepare tool kit for all items necessary to set up booth and perform emergency repair of display units and equipment.❏ Check supply of order books, scratch pads, business cards, pencils, sales manuals, tape, screws and tacks.❏ Check Move-In date and time.❏ Ensure staff has exhibitor badges.❏ Telephone customers to invite them to the show.❏ Hold a pre-show meeting with booth personnel to review objectives, responsibilities and the lead retrieval system.❏ Plan post-show follow-up activities.❏ Pack a First-Aid kit.During Move-In at Show❏ Review exhibitors’ manual for items pre-ordered from Total Expo and KVL Audio/Video. (Refer to Supplier Reply Forms).❏ Pick up exhibitor badges at the Exhibitor’s Desk. The Exhibitor’s Desk will be open from noon to 6pm on Friday, July 10, 2009.Exhibitor Move-In:Event Hours:Exhibitor Move-Out:Friday, July 10 10am-6pmSaturday, July 11 9am-6pmSunday, July 12 9am-6pmSunday, July 12 6pm-10pm2


AUDIO-VISUAL EQUIPMENTEXHIBITOR PRICINGORDER FORMSTART DATE:_________________END DATE:___________________TRADE SHOW: ANME FOUNDERSADVANCE ORDER DEADLINE DATEOrder equipment by:7/20/2009BROWSE WWW.KVLAV.COM - CLICK TRADE SHOWS THENEXHIBITORSQTY EQUIPMENTSHOW RATEPER DAYPLASMA/FLAT SCREEN DISPLAY18" Flat Screen LCD Monitor $150.0020" Flat Screen LCD Monitor $175.0037" LCD (1024x720) Flatscreen Display $300.0050" Plasma (1024x1024) Flatscreen Display $500.00VIDEO SCREEN PACKAGES9 X 12 Da Lite Fast Fold w/ dress kit (front or rear projection) $225.007 1/2 X 10 Da Lite Fast Fold w/ dress kit (front or rear projection) $200.0010' Cradle Screen $115.006', 7' or 8' tripod screen w/ skirt $90.00LCD PROJECTORSLCD Projector (1700 Lumens) $450.00Hitachi LCD Projector (3,500 Lumens,1024 x 768 Resolution) $500.00Eiki LCD Projector (5,000 Lumens,1024 x 768 Resolution) $800.00VIDEO MONITORS27" Color TV Monitor $150.00VHS VIDEO COMBINATIONS20" TV//DVD/VCR "All-In-One" $150.0027" TV/VCR Package $225.00VIDEO PLAYERS/RECORDERS1/2" VHS Player/Recorder $80.00DVD Player $80.00ACCESSORIESEasel $15.00Projection Stand ( 34" tall) $25.00AC Package (25ft ac cord and 6 outlet power strip) $25.00Draped Video Cart ( 54" tall) $35.00Flipchart & Markers $45.00TECHNICAL SUPPORT# of set up or strike hours @ $60 per hour. Please calculate. $60.00# of show operator hours @ $70 per hour. Please calculate. $70.00TOTALIf you do not see your AV or Computer needs listed, please call us at 818-227-6155SERVICE:SUBTOTALKVL Audio Visual will provide any back-up equipment needed on-site.We will also have technicians available throughout the show.INSTALLATION: SERVICE 21%A representative from your company must be on site to sign for equipment.Labor includes delivery, installation, and pick-up at your booth. SALES TAX 9.25%PAYMENT:We require payment in full when order is placed.TOTALMAIL ORDER TO: KVL AUDIO VISUAL SERVICES FAX TO 818-347-090721850 OXNARD STREETORWOODLAND HILLS, CA 91367EMAIL TO: jmegrikian@warnercentermarriott.comEXHIBITOR INFORMATIONPAYMENT INFORMATIONBOOTH# *** COPY OF CREDIT CARD AND CARD HOLDERS ID MUST BE SENT ALONG WITH THIS FORM ***COMPANY NAMECARD HOLDER NAMESHOW CONTACTCREDIT CARD#ADDRESSEXP. DATECITY/STATE/ZIPBILLING ADDRESSPHONE#CITY/STATE/ZIPFAX#AUTHORIZED SIGNATURE3


EXHIBITOR RULES AND REGULATIONSFOR ANME FOUNDERS SHOWThese Rules and Regulations are incorporated into and made a part of any contract withANME Founders, LLC (“ANME”) for exhibit space at the ANME Founders Show.1. EXHIBITORS- All Exhibitors shall be bound by the Rules and Regulations set forthherein and by such amendments or additional rules and regulations which may beestablished by Show Management or the host facility.2. PAYMENTS/CANCELLATION POLICY- A non-refundable, non-exchangeable andnon-transferable payment of 50% of the exhibit fee is due at the time of signing thiscontract. This full balance is due on or before May 15, 2009. Cancellation policy: If writtencancellation is received on or before May 15, 2009, exhibitor is liable for 50% ofcontracted amount. After May 15, 2009, exhibitor is liable for 100% of the booth price.3. BADGE ALLOTMENT- Companies exhibiting at the ANME Founders Show 2009 willreceive an allotment of 4 Exhibitor/Staff badges. Maximum allotment may not exceed ten{10} badges of each regardless of booth size. Badges are valid for all three show days.For security reasons, use of Exhibitor/Staff badges is restricted to personnel who requirefloor access during show hours. Badge swapping and the sale of badges are strictlyprohibited. All badges are the property of Show Management and must be surrenderedupon request. Badges will not be replaced if lost or stolen. PLEASE NOTE: No one underthe age of 18, including infants, will be permitted in the exhibit hall at any time. Noexceptions.4. BOOTHS SIZE AND INTERIOR- It is Show Management’s intention that all Exhibitorsbe given an opportunity to present their product in an efficient manner. The following rulesare meant to ensure a positive booth presentation.STANDARD BOOTH SIZE AND FURNISHINGS. Covered and enclosed booths arestrictly prohibited by the Hotel. The booths shall be as follows:(i) 10 foot long and 8 foot high pipe and draped back; color is black.(ii) 8 foot long and 3 foot high side drape in black.(iii) One 7 inch by 44 inch identification sign.(iv) One 6 foot topped and draped table in black.(v) Two chairs, one lined wastebasket and standard carpet.(vi) If any back portion of a booth is visible, such portion must be finished.(vii) Any portion of the booth bordering another exhibitor’s booth mush have theback side of that portion finished and shall not carry identification signs orother copy that would detract from the adjoining booth.HELIUM BALLOONS AND EASELS.No Helium balloons are allowed in or on the booth.Easels are available upon request to the Hotel for $15.00 per day. Advancereservation is required.4


5. CONDUCT OF EXHIBITORS- Exhibitor agrees to conform their exhibit and behaviorto the rules outlined below. Violations of these rules may result in the shutdown ofindividual booths and/or ejectment from the event. Each Exhibitor is responsible forcompliance with all federal, state and local laws.a. ADVERTISING DISPLAYS. All images shown on video/computer monitors or otheradvertising displays must adhere to the guidelines set forth by Show Management, theWoodland Hills Marriott Hotel (“Hotel”) and all federal, state and local laws. Advertisingdisplays may not include hardcore sexual conduct or nudity.b. LIVE CONDUCT. There is no nudity or partial nudity allowed on the showroomfloor or in the Hotel. Live sexual conduct (real or simulated) is prohibited. All individualsmust be properly clothed. Sheer or transparent garments and underwear are notacceptable forms of dress.6. DEMONSTRATIONS AND DISPLAY OF PRODUCTS- Exhibitors may demonstratetheir products provided that: The demonstrations are for potential buyers and only of theproducts being displayed by Exhibitor.The demonstration or other promotional activities are confined to the Exhibitors spacewithout affecting the comfort and safety of persons viewing the demonstration or otherpromotional activity within Exhibitors space.Amplified demonstrations shall not interfere with other Exhibitors and functions within theexhibit hall.The aisle in front of the booth is completely clear from obstruction.Exhibitor understands and agrees that Show Management shall have the right, inits sole and absolute discretion, to ensure that the sound systems or demonstrations donot disturb neighboring exhibitors or violate these Rules and Regulations. If ShowManagement determines an Exhibitor is in violation, the Exhibitor shall be notified of theviolation and shall correct the violation immediately upon notice. If the Exhibitor fails tocure the violation, Show Management is authorized to cut off Exhibitor’s electrical powerwithout any liability to the Exhibitor.Exhibitor understands and agrees that Show Management has the right to restrict orterminate the right to continue operation of any Exhibitor if Show Management, in its soleand absolute discretion, determines that the booth of any Exhibitor detracts from thegeneral character of the Show. Detractions include, but are not limited to, noise, flashinglights, display of unsuitable material, nudity, inappropriate clothing or failure to comply withFederal, State or local laws, rules, regulations and ordinances.g. Exhibitor may not sell any merchandise. Exhibitors may provide product sampleswhich samples must be concealed in packaging. This is for the protection ofhotel guests and children.h. Exhibitors understand and agree that they are fully responsible for all products andmaterials in their booth and for prevention of their loss or damage.7. DECORATIONS AND SIGNAGE- Signs, decorations and related materials may notbe taped, tacked, stapled or nailed to painted surfaces, columns, fabrics, ceiling,decorative walls or any other Hotel property. Hotel signs or banners may not be blocked.Adhesive backed decals and stickers may not be distributed. Any costs incurred forremoval of these items will be charged to the Exhibitor. Glitter and confetti are not5


permitted without prior written approval of the Hotel.8. FIRE REGULATIONS- All decorations and exhibits including but not limited to, bunting,table coverings, drapes, signs, banners and like materials must be flameproof to meetregulations of the Los Angeles City Fire Prevention Code and are subject to inspectionand flame testing by the Fire Marshall. The following are prohibited without the writtenconsent of the Hotel: electrical and gas cooking equipment; welding, cutting or brazingequipment; ammunition; radioactive pyrotechnics; explosives; flammable cryogenicgases; aerosol cans with flammable propellants; portable heating equipment; otherequipment that increase the risk of fire and life safety. Open flame devices requirepermits from the Los Angeles Fire Inspector and provided to the Hotel prior to the event.9. INSTALLATION AND REMOVALa. TIMING. Show Management reserves the right to fix the time(s) for the Installationof any Exhibitor space prior to the show opening and for its removal after theconclusion of the exhibition. Installation of all exhibits must be fully completed by theopening time of the exhibition, Any space not claimed and occupied by 9:00 a.m.,Saturday, July 11, 2009, may be reassigned without a refund. No Exhibitor will beallowed to dismantle or re-pack any part of his exhibit prior to the final closing of theexhibition.b. WEAR BADGES. For security reasons Exhibitors must wear their badges to bepermitted onto the show floor during show hours. Only exhibitors will be allowed onthe show floor one (1) hour prior to show opening, and may remain one-half (1/2) hourafter closing each show day. No Exhibitor product meetings will be allowed on theshow floor during move-In and move-out hours. Please do not schedule meetings inyour exhibit space before or after show hours.c. BOOTH OCCUPANCY. The booth must be fully occupied by Exhibitor duringshow hours. Failure to do so will give Show Management the right, without liability toExhibitor, to take possession of the booth and use it for any purpose it sees fit.10. FOOD AND BEVERAGE - No outside food & beverage allowed, no samplingallowed. Food and/or beverage items used as traffic promoters must have priorprior approval from the hotel and MUST be purchased from Hotel’s catering department.Restrooms, concession stands and/or facility kitchens may not be used as Exhibitorclean up areas. Costs associated with the disposal of trash, waste, etc. from Exhibitorsampling are the responsibility of the Exhibitor. Exhibitor must present product liabilityInsurance and agree to hold harmless and maintain Insurance so as to fully protect theHotel and their directors, officers, and staff members from any claim or action arisingout of such promotion.11. INSURANCE IS REQUIRED- Included and attached to these Rules and Regulationsis a two page document entitled “Insurance Requirements and Certificate Instructions”.All Exhibitors must comply and provide a Certificate of Insurance and proof of insurancefor General Liability, Automobile Liability and Workers’ Compensation and EmployersLiability insurance. Proof of insurance must be furnished at least ten (10) days prior toset up of Exhibitors booth.12. INDEMNIFICATION BY EXHIBITOR- Exhibitor releases and indemnifies the Hoteland ANME, its managers, officers, employees, agents, successors and assigns, andsaves them harmless from any suit or claim for (i) property damage arising fromparticipation in the show, (ii) any loss, personal injury or other bodily injuries to Exhibitor6


Booth BasicsA single booth is 8’ x 10’Each Booth Includes:• 10’ long and 8’ high pipe and draped back-Color will be black.• 8’ long and 3’ high side drape-Black.• One 7”x44” identification sign.• One 6’ topped and draped table-Black.• Two chairs.• One lined waste basket.• One 120 Volt / 500 Watt Electrical Outlet.• Exhibitor Move-In Friday July 10, 2009 10am – 6pm• No badges required for move-in.Badge RegistrationExhibitor registration begins at 12:00pmAttendee Registration Hours:Friday, July 10, 2009 2pm - 7pmRegistration Hours:Saturday, July 11, 2009 8am – 6pmRegistration Hours:Sunday, July 12, 2009 8am – 6pm* Wristbands will be given on site and will be requiredalong with your show badge for entry into theshow and to any other related events.Show HoursSaturday, July 11, 2009 9am-6pmSunday, July 12, 2009 9am – 6pmExhibitor Move-In: Friday, July 10, 10am,- 6pmExhibitor Move-Out: Sunday, July 12, 6pm,- 10pm10


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265ANME Founders ExpoMarriott Hotel - Woodland HillsJuly 11 & 12, 2009Exhibiting Company:Booth Number:To qualify for discounted rates orders, with payment, must be received no later than Thursday, June 11Furniture, Carpet and AccessoriesQTY ITEM ADVANCE REGULAR TOTAL QTY ITEM ADVANCE REGULAR TOTALCHAIRSCARPET100 Chair $ 16.00 $ 20.00 $ 300 9’X10’ $ 90.00 $ 108.00 $102 Padded Stool w/ back $ 25.00 $ 30.00 $ 301 9’X20’ $ 180.00 $ 216.00 $30” HIGH DRAPED TABLE 302 9’X30’ $ 240.00 $ 288.00 $200 4’X24” $ 70.00 $ 84.00 $ 303 9’X40’ $ 320.00 $ 384.00 $201 6’X24” $ 80.00 $ 96.00 $ 304 Island Booth (Pre-Orders Only) $250 per 10’x10’ $202 8’X24” $ 90.00 $ 116.00 $ 305 Custom Carpet (Pre-Orders Only) $300 per 10’x10’ $203 4th Side Draping $ 18.00 $ 22.00 $ (10’ widths) NO REFUNDS ON CUSTOM CARPET42” HIGH DRAPED TABLE205 4’X24” $ 80.00 $ 96.00 $206 6’X24” $ 90.00 $ 116.00 $207 8’X24” $ 100.00 $ 120.00 $Note: The hall floor is carpeted in multi colorsCARPET COLORS (Please circle one)Blue Red Grey Teal BlackPlum Hunter Green Burgundy208 4th Side Draping $ 25.00 $ 30.00 $ 306 Carpet Pad Per 100 sq/ft $ 80.00 $SKIRT COLORS(SHOW COLORS ARE Black)Red Blue White Teal BlackHunter Green Burgundy307 Visqueen (per 9’x10’) $ 40.00 $ACCESSORIES400 Wastebasket $ 12.00 $ 15.00 $401 Chrome Easel $ 25.00 $ 30.00 $402 Bag Rack $ 40.00 $ 48.00 $UNDRAPED TABLES 403 Literature Rack $ 40.00 $ 48.00 $210 4’X24” $ 60.00 $ 72.00 $ 404 Garment Rack $ 40.00 $ 48.00 $211 6’X24” $ 70.00 $ 84.00 $ 405 4’x8’ Msg. Board $ 90.00 $ 108.00 $212 8’X24” $ 80.00 $ 96.00 $ 406 3’ Drape (per ft) $ 4.00 $ 5.00 $217 42” counter height (per table) $ 10.00 $ 407 8’ Drape (per ft) $ 7.00 $ 9.00 $SPECIALTY TABLES 408 Stanchion $ 45.00 $ 54.00 $214 30” round x 30 $ 40.00 $ 48.00 $ 410 Glass Showcase $ 250.00 $ 300.00 $215 30” round x 42” $ 50.00 $ 60.00 $216 36” square x 30 high $ 60.00 $ 72.00 $Sub-Total $12


Fire Department Rules and RegulationsINHERENTLY FIRE RETARDANT OR FLAME RETARDANT TREATMENT:1. All exhibit decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo and other similarmaterials MUST BE FLAME RETARDANT to the satisfaction of the Fire Department and the State Fire Marshal.2. Table/skirt coverings must be flame retardant treated unless they lay flat, with an overhang of no greater than6”.3. Oilcloth, tarpaper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardantand their use is prohibited.4. A certificate of Flame Resistance, provided by the exhibiting company or third party, shall be available for reviewby the Fire Marshal or on file with the Fire Marshal for all decorative materials.VEHICLES/INTERNAL COMBUSTION ENGINES ON DISPLAY:1. All autos, trucks and vehicles of any kind must show the location on the Fire Department approved floor plan 14days prior to the show move-in date.2. Any autos, trucks, motorcycles or other motorized vehicles displayed shall have their batteries disconnected andterminals taped.3. All motor vehicle tanks containing fuel or which have ever contained fuel, shall be furnished with locking-typegas caps or sealed with tape. The level of gas in tanks cannot exceed five gallons or one-quarter tank, whicheveramount is less.4. Garden tractors, chainsaws, power plants and other gasoline-powered equipment shall be safeguarded in asimilar manner.COMBUSTIBLES:1. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be dept in closed containersand stored in a neat and compact matter.2. No cardboard boxes or any combustible materials may be stored on top of or near any electrical wiring in thespaces behind the back-wall drapery (booth) or behind any display.OBSTRUCTIONS:Aisles designated on approved show floor plans shall be kept clean, clear and free of obstructions. Booth constructionshall be substantial and fixed into position in specified areas for the duration of the show. Chairs, easels,signs and demonstration areas shall not be placed beyond booth area into aisles.ELECTRICAL EXTENSION CORDS AND MULTI-PLUG ADAPTERS:1. Extension cords shall service one appliance only and shall be a three wire approved type (with ground). The extensioncord cannot exceed the capacity of the circuit breaker and cannot exceed fifteen amps.2. Multi-plug adapters must be UL approved and have a current (electricity) overload safety device. Cube adaptersand other devices with increase outlets are not acceptable unless equipped with an internal circuit breaker.3. All spliced wires are illegal.COMPRESSED CYLINDERS:1. Compressed cylinders must be attached to a stand if used upright or laid flat on the floor.2. Compressed flammable gases are prohibited inside a building. This includes acetylene, hydrogen, propane, butaneand L.P.G.COOKING AND/OR WARMING DEVICES:1. Cooking and/or warming devices shall be electric. Sterno may be used for warming trays. Cooking devices shallbe approved by a recognized testing laboratory; e.g., U.L., F..M.2. Cooking, warming devices and/or heated products shall be isolated form the public either placing the device aminimum of four feet back from the front of the booth or provide a plexiglass shield 18 inches high, ¼ inch thickacross the front, and down both sides of the demonstration area.3. Decorative candles are NOT permitted.HEAT PRODUCING EQUIPMENT:Welding, soldering or any open flame devices are prohibited.13


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265ANME Founders ExpoMarriott Hotel - Woodland HillsJuly 11 & 12, 2009Exhibiting Company:Booth Number:To qualify for discounted rates orders, with payment, must be received no later than Thursday, June 11Credit Card AuthorizationAll fields are required, please print clearlyAll cancelled orders must be received in writing within 5 calendar days of the first event move-in date. Cancelledorders will be assessed a 50% cancellation/restocking fee, some items are nonrefundable. No refunds will be givenafter the 5 calendar day stipulation referenced above. Please report any discrepancies with you order or your boothto the Total Expo service desk prior to the commencement of the event.To charge the amount of your advanced orders to your credit card account, please return this completedform with your orders by Thursday, June 11Credit Card Type: American Express MasterCard VisaAccount Number (Please use one box per number):Expiration Date: ____ / ____Check if Company CardCompany Name:Security Code:Billing Address:City State ZipPhone Number:Fax Number:Email Address:Cardholder’s Name (Print):Cardholder’s Signature:ATTN: For your convenience, we will use this authorization to charge your credit card forany additional amounts incurred, such as show site orders placed by your on-site representative.This would include any freight received.Please Note: No credits or adjustments will be made after the close of the show.14


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265ANME Founders ExpoMarriott Hotel - Woodland HillsJuly 11 & 12, 2009Exhibiting Company:Booth Number:To qualify for discounted rates orders, with payment, must be received no later than Thursday, June 11Furniture, Carpet and AccessoriesQTY ITEM ADVANCE REGULAR TOTAL QTY ITEM ADVANCE REGULAR TOTALCHAIRSCARPET100 Chair $ 16.00 $ 20.00 $ 300 9’X10’ $ 90.00 $ 108.00 $102 Padded Stool w/ back $ 25.00 $ 30.00 $ 301 9’X20’ $ 180.00 $ 216.00 $30” HIGH DRAPED TABLE 302 9’X30’ $ 240.00 $ 288.00 $200 4’X24” $ 70.00 $ 84.00 $ 303 9’X40’ $ 320.00 $ 384.00 $201 6’X24” $ 80.00 $ 96.00 $ 304 Island Booth (Pre-Orders Only) $250 per 10’x10’ $202 8’X24” $ 90.00 $ 116.00 $ 305 Custom Carpet (Pre-Orders Only) $300 per 10’x10’ $203 4th Side Draping $ 18.00 $ 22.00 $ (10’ widths) NO REFUNDS ON CUSTOM CARPET42” HIGH DRAPED TABLE205 4’X24” $ 80.00 $ 96.00 $206 6’X24” $ 90.00 $ 116.00 $207 8’X24” $ 100.00 $ 120.00 $Note: The hall floor is carpeted in multi colorsCARPET COLORS (Please circle one)Blue Red Grey Teal BlackPlum Hunter Green Burgundy208 4th Side Draping $ 25.00 $ 30.00 $ 306 Carpet Pad Per 100 sq/ft $ 80.00 $SKIRT COLORS(SHOW COLORS ARE Black)Red Blue White Teal BlackHunter Green Burgundy307 Visqueen (per 9’x10’) $ 40.00 $ACCESSORIES400 Wastebasket $ 12.00 $ 15.00 $401 Chrome Easel $ 25.00 $ 30.00 $402 Bag Rack $ 40.00 $ 48.00 $UNDRAPED TABLES 403 Literature Rack $ 40.00 $ 48.00 $210 4’X24” $ 60.00 $ 72.00 $ 404 Garment Rack $ 40.00 $ 48.00 $211 6’X24” $ 70.00 $ 84.00 $ 405 4’x8’ Msg. Board $ 90.00 $ 108.00 $212 8’X24” $ 80.00 $ 96.00 $ 406 3’ Drape (per ft) $ 4.00 $ 5.00 $217 42” counter height (per table) $ 10.00 $ 407 8’ Drape (per ft) $ 7.00 $ 9.00 $SPECIALTY TABLES 408 Stanchion $ 45.00 $ 54.00 $214 30” round x 30 $ 40.00 $ 48.00 $ 410 Glass Showcase $ 250.00 $ 300.00 $215 30” round x 42” $ 50.00 $ 60.00 $216 36” square x 30 high $ 60.00 $ 72.00 $Sub-Total $15


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265ANME Founders ExpoMarriott Hotel - Woodland HillsJuly 11 & 12, 2009Exhibiting Company:Booth Number:Direct Freight shipments to Show SiteAs a special service to the exhibitors, ANME managementis providing complimentary freight handling atthe hotel. However, for this service freight will be receivedat the hotel only on Friday July 10, from 6:00amto 6:00pm. This service will also include loading freightback into your trucks/vehicles on Sunday, July 12 followingthe conclusion of the event and end at10:00pm.17


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265Advance Warehouse Shipping LabelsPlease label your advance shipment with the followingTotalExpo, Inc.ADVANCE WAREHOUSEEXHIBITION MATERIALMust be received on or before Tuesday, July 7(PLEASE COMPLETE)Company Name:Booth Number:Name of Show: ANME Founders ExpoTO: Total Expo, Inc1161 Sandhill Ave., Unit DCarson, CA 90746TotalExpo, Inc.ADVANCE WAREHOUSEEXHIBITION MATERIALMust be received on or before Tuesday, July 7(PLEASE COMPLETE)Company Name:Booth Number:Name of Show: ANME Founders ExpoTO: Total Expo, Inc1161 Sandhill Ave., Unit DCarson, CA 9074618


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265ANME Founders ExpoMarriott Hotel - Woodland HillsJuly 11 & 12, 2009Exhibiting Company:Booth Number:To qualify for discounted rates orders, with payment, must be received no later than Thursday, June 11Installation & Dismantle LaborLABOR RATES (INSTALLATION AND DISMANTLE)Rates are per hour—one hour minimum, half hour increments thereafter.ADVANCE REGULAR Advance Deadline: Thursday, June 11S/T $75.00 $90.00 S/T Mon-Fri 8:00am - 4:30pmO/T $90.00 $108.00 O/T ALL OTHER HOURS & HOLIDAYS# Of Workers X Hours Each = Total Hours X Labor Rate = Total AmountInstallation _____ workers X _____ hrs ea = _____ hrs X $_____ per hr = $_____ workers X _____ hrs ea = _____ hrs X $_____ per hr = $Dismantle _____ workers X _____ hrs ea = _____ hrs X $_____ per hr = $_____ workers X _____ hrs ea = _____ hrs X $_____ per hr = $Labor Total$SUPERVISION OF ALL LABOR IS REQUIRED, PLEASE INDICATE SUPERVISION PLANPlan A — Exhibitor SupervisionStarting time can be guaranteed only in those instances where workers are requested for the start of the working day at8:00am. It is important that the exhibitor representative CHECK IN at the Total Expo, Inc. service desk to pick-up theworkers orders. One hour minimum charge per worker will apply if not picked up or cancelled within a 24 hour notice.Exhibitor representative is to CHECK OUT at the TotalExpo, Inc. service desk upon completion of the work. ALL WORK ISDONE UNDER THE SUPERVISION OF THE EXHIBITOR REPRESENTATIVE.Name: Company: Cell Number:Installation Start Date:Start Time:2nd Installation Start Date:(If applicable)Start Time:Plan B — TotalExpo, Inc. SupervisionAll work is done under the direction of TotalExpo, Inc. personnel. There will be no additional charge for this service, however,WE WILL REQUIRE THE SET-UP DIRECTIONS OR DRAWINGS FOR YOUR BOOTH. TotalExpo, Inc. will set-up on straight timewhenever possible.19


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265ANME Founders ExpoMarriott Hotel - Woodland HillsJuly 11 & 12, 2009Exhibiting Company:Booth Number:All fields are required, please print clearlyA NON-OFFICIAL SERVICE CONTRACTOR IS: Any individual who is not a full-time, permanent employee of an exhibitingfirm, who is providing labor and service to an exhibitor on site at the convention facility and does not representthe official designated contractor named in the exhibit kit, i.e. TotalExpo, Inc.1. Exhibitors who choose to use a non-official contractor must complete and sign this form. It must be received atTotalExpo, Inc. no later than 21 days prior to the move-in.2. The non-official contractor must provide TotalExpo, Inc. with an original Certificate of Insurance namingTotalExpo, Inc. as an additional insured. Coverage is to include property damage, workers compensation and aminimum of $1,000,000.00 / $2,000.000.00 liability.3. The exhibitor appointed contractor may not solicit business on the show floor.4. Upon request the exhibitor appointed contractor shall provide evidence that they possess applicable current unioncontracts.5. All representatives of the non-official contractor must have proper identification during installation and dismantle.6. Failure to provide TotalExpo, Inc. with the above items will result in said firms being required to hire installationand dismantling labor from TotalExpo, Inc. Non-official contractors will be able to provide supervision only.PLEASE NOTE THIS ITEM DOES NOT APPLY TO ACTIVITIES OUTSIDE THE EXHIBIT AREAExhibiting Firm:Authorized Name & Title:Authorized Signature:Full name of Non-Official Contractor:Complete Address:City, State & Zip Code:EAC or Non-Official ContractorBooth Number:Phone Number:Fax Number:Non-Official Contractor “Show Site” Representative Name:Type of Service Performed:* NOTE: PROOF OF INSURANCE MUST BE RECEIVED A MINIMUM OF 14 CALENDAR DAYS PRIORTO SHOW INSTALLATION.*20


1161 Sandhill Ave., Unit D ▪ Carson, CA 90746 ▪ Phone (310) 320-4203 ▪ Fax (310) 320-4265LIMITS OF LIABILITY AND RESPONSIBILITY FOR MATERIALHANDLING SERVICES PROVIDED BY TotalExpo, Inc.Insurance- It is understood that TotalExpo, Inc. is not an insurer. That insurance,if required, it is to be obtained by the exhibitor. Exhibit materials should be insuredFor the duration of the event, including point to point shipping. Endorsements toexisting policies can usually be obtained for this purpose.TotalExpo, Inc. shall not be responsible for damage to uncrated materials, materialsimproperly packed, or concealed damage.TotalExpo, Inc. shall not be responsible for loss, theft, or disappearance of exhibitmaterials after the same has been delivered to designated booth location.TotalExpo, Inc. shall not be responsible for loss, theft, or disappearance of exhibitmaterials during or after the close of a show. Bills of Lading (B/L) turned in at theTotalExpo service desk for outbound shipments at close of the show, will be checkedat time of actual pick up from booth. Any discrepancies in piece counts with B/L willbe noted at this time.TotalExpo, Inc. shall not be liable to any extent whatsoever for any actual, potential,or assumed loss of profits, revenues or collateral costs, which may result from anyloss or damage to any exhibit properties that are unable to be displayed.TotalExpo, Inc. ‘s liability shall be limited to the physical loss or damage to thespecific article which is lost or damaged. And in any event the maximum liabilityshall be limited to $.30 per pound per article or $1000.00 per shipment. Claimsfor the loss or damage must be submitted to TotalExpo, Inc. prior to the closeof the show.TotalExpo, Inc. shall not be responsible for any loss, damage or delay due to ActsOf God, strikes, lockouts or work stoppages of any kind, or to any cause beyondits control.Acceptance– The consignment or delivery of a shipment to TotalExpo, Inc. or itsaffiliates, by an exhibitor, or by any shipper to or on behalf of the exhibitor, shallbe construed as acceptance by such exhibitor and/or shipper of the terms andconditions set forth.21


Fire Department Rules and RegulationsINHERENTLY FIRE RETARDANT OR FLAME RETARDANT TREATMENT:1. All exhibit decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo and other similarmaterials MUST BE FLAME RETARDANT to the satisfaction of the Fire Department and the State Fire Marshal.2. Table/skirt coverings must be flame retardant treated unless they lay flat, with an overhang of no greater than6”.3. Oilcloth, tarpaper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardantand their use is prohibited.4. A certificate of Flame Resistance, provided by the exhibiting company or third party, shall be available for reviewby the Fire Marshal or on file with the Fire Marshal for all decorative materials.VEHICLES/INTERNAL COMBUSTION ENGINES ON DISPLAY:1. All autos, trucks and vehicles of any kind must show the location on the Fire Department approved floor plan 14days prior to the show move-in date.2. Any autos, trucks, motorcycles or other motorized vehicles displayed shall have their batteries disconnected andterminals taped.3. All motor vehicle tanks containing fuel or which have ever contained fuel, shall be furnished with locking-typegas caps or sealed with tape. The level of gas in tanks cannot exceed five gallons or one-quarter tank, whicheveramount is less.4. Garden tractors, chainsaws, power plants and other gasoline-powered equipment shall be safeguarded in asimilar manner.COMBUSTIBLES:1. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be dept in closed containersand stored in a neat and compact matter.2. No cardboard boxes or any combustible materials may be stored on top of or near any electrical wiring in thespaces behind the back-wall drapery (booth) or behind any display.OBSTRUCTIONS:Aisles designated on approved show floor plans shall be kept clean, clear and free of obstructions. Booth constructionshall be substantial and fixed into position in specified areas for the duration of the show. Chairs, easels,signs and demonstration areas shall not be placed beyond booth area into aisles.ELECTRICAL EXTENSION CORDS AND MULTI-PLUG ADAPTERS:1. Extension cords shall service one appliance only and shall be a three wire approved type (with ground). The extensioncord cannot exceed the capacity of the circuit breaker and cannot exceed fifteen amps.2. Multi-plug adapters must be UL approved and have a current (electricity) overload safety device. Cube adaptersand other devices with increase outlets are not acceptable unless equipped with an internal circuit breaker.3. All spliced wires are illegal.COMPRESSED CYLINDERS:1. Compressed cylinders must be attached to a stand if used upright or laid flat on the floor.2. Compressed flammable gases are prohibited inside a building. This includes acetylene, hydrogen, propane, butaneand L.P.G.COOKING AND/OR WARMING DEVICES:1. Cooking and/or warming devices shall be electric. Sterno may be used for warming trays. Cooking devices shallbe approved by a recognized testing laboratory; e.g., U.L., F..M.2. Cooking, warming devices and/or heated products shall be isolated form the public either placing the device aminimum of four feet back from the front of the booth or provide a plexiglass shield 18 inches high, ¼ inch thickacross the front, and down both sides of the demonstration area.3. Decorative candles are NOT permitted.HEAT PRODUCING EQUIPMENT:Welding, soldering or any open flame devices are prohibited.22


DATE OF EVENT:COMPANY NAME:BOOTH NUMBER:TIME:PERSON IN CHARGE:PHONE NUMBER:_______________________________________________________________________________________________________________________________________From: ________________To: ______________________________________________________________________________________________________________ TELEPHONE LINES……………………………$75.00 Each X ________(Must dial “9” before entering the number. This is for the telephone line only and does not include thecost of phone calls. “800” numbers are complimentary for calls up to 60 minutes.) iBAHN WIRELESS INTERNET LINES:………$75.00 Each X ________ ELECTRICAL POWER DROPS:………………. $200.00 Each X ________($200.00 for each 200Amp power box. The box comes with 20-30 110V electrical outlets) BANNER HANGING…………………………….$35.00 Each X ________(All banners are to be placed by hotel engineering team only, unless the banner is being attached to thebooth)PAYMENT INFORMATIONSub Total:___________________Plus 21% Taxable Service Charge: ___________________Total: ___________________Plus 9.25% Tax: ___________________GRAND TOTAL: __________________TYPE OF CREDIT CARD: VISA MASTERCARD AMEX DISCOVERCREDIT CARD NUMBER: ___________________________________ / EXPIRATION: _________________CREDIT CARD HOLDER’S NAME: ___________________________________________________________ADDRESS: __________________________________________________________________________________________________________________________________________________________________SIGNATURE: ______________________________AMOUNT: ____________________________Send form to JMEGRIKIAN@WARNERCENTERMARRIOTT.COM OR FAX 818-347-0907 (Att: Jake)23

More magazines by this user
Similar magazines