Module #2 Baseline / Initial Project Schedule (IPS) Review - SAME ...

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Module #2 Baseline / Initial Project Schedule (IPS) Review - SAME ...

Alaska DistrictIPS DevelopmentFundamentals for success:AK•Meets contract requirements (but not just a response to)• Based on the contractor’s Work Plan• Time spent in development with right people• Sound CPM Principles used• Buy-in: Contractor Project Management,Superintendent, Foremen, Subcontractors &ClientConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS DevelopmentGeneral Worksheet for ContractorsAKConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS Review ProcessAKProcess: Contractor submits IPS / Baseline ScheduleOwner conducts Technical ReviewOwner & Contractor Schedule Review MeetingContractor resubmits IPS (if necessary)Owner accepts IPS / Baseline Schedule (buy-in)Form:IPS Development – Contractor WorksheetConstruction SchedulingModule #2 IPS Review


Alaska DistrictSteps:IPS ReviewOwner ReviewAK1. Pulls/Reviews Contract Documents2. Compiles Contract Data3. Checks Contractor Submission meetsRequirements (Reports, CDs, etc.)4. Reviews Schedule Mechanics5. Performs General Schedule Review(Critical Activities, Level of Detail, Logic, WBS, ActivityCodes, Budgets, Descriptions, Resources, Calendars,Budgets, Durations, Constraints, Activity Types, etc.)Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewAKStep 1: Pulls & Reviews Contract Docs• Award Documents – Scope, Dates, TotalContract value & by Bid Item•Drawings• Project Schedule Specification –defines schedule requirements• NTP Acknowledgement Letter orother correspondence.Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 2: Compiles Contract DataAKCritical Contractual Schedule Dates:• Project Start Date or NTP – StartMilestone, Early Start Constraint• Interim Completion Dates – FinishMilestone, Late Finish Constraint(aka Project must finish on or Before Constraint)• Contract Required Completion Date(CCD) – Finish Milestone, Late FinishConstraintConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewContract DocumentsAKStep 2: Compiles Contract Data (continued)Contract Required Activities (also Durations & $)• Critical Milestones: NTP, CCD etc.• Design Packages• Preconstruction Submittals/Plans• Owner Review & Acceptance Activities• Commissioning Activities• Inspections & Punchlists• Close Out Activities - O&M Manual & AsbuiltDrawings, LEEDConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 3: Checks Contractor metSubmission Requirements• ReportsAK• Network Diagram – the Schedule• Electronic Schedule File (CD)Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewAKStep 4 : Reviews Schedule MechanicsDefaults (Review in detail in Mod #3)• Retained Logic• Remaining Duration & % Completenot Linked• Critical Path defined as “Longest Path”Data DateShould equal the first activity in theschedule usually Notice to Proceed (noprogress).Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewAKStep 4 : Reviews Schedule Mechanics(continued):•Logic - no Open Ends or out-of-sequence• Constraints – contractual only• Calendars – match work plan, holidaysaddressed, used for weather restrictionsConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewAKStep 4 : Schedule Mechanics (continued):Logic - No Open Ends except start andfinish activitiesWhere are the Open Ends?Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewHow to Check MechanicsPrimavera Schedule Report:Tools, ScheduleAKSchedule Management


Alaska DistrictIPS ReviewOwner ReviewStep 5: Performs General ScheduleReviewElectronicallyIn Software provided (P3 or P6)Schedule Analyst Owner ReviewOwner Team ReviewAKConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewAKStep 5: General Schedule Review (continued)Activity Check:• Mandatory Tasks• Precon & Owner Reviews Activities• Required Milestones• Critical Path Activities - Reasonable #• Activity TypeConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewAKStep 5: General Schedule Review (continued)Constraints:• Match contract dates• No additional constraints are added• Correct “Constraint Types” were usedConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 5: General Schedule Review(continued)Level of Detail:AK• Number of Activities reasonable forscope & managing work plan• Activity Names/Descriptions unique• Sufficient Activity detail to progressConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 5: General Schedule Review(continued)Durations:AK• Original Durations appear realistic• Activity Names/Descriptions clear• Activity detail sufficient to progress• No excessive Durations• No excessive Lags or negative LagsConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 5: General Schedule Review(continued)Logic:• Sequence of Activities passescommon sense testAK• Total Float value is not negative (cancomplete the Project on time)• No Open Ends• General Work Plan makes sense (look for“stacking” of Trades, etc.)Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 5: General Schedule Review(continued)Calendars:•Work Days• Weather Restrictions•HolidaysAK• P6 Software: “Project” not “Global”(All match the work plan and make sense)Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewStep 5: General Schedule Review(continued)Activity Codes:• Developed and match ContractRequirements• Assigned to ActivitiesAK• Owner creates Summary Reports byArea, Feature of Work, Responsibiltyand Bid Item etc.Construction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewOwner ReviewAKStep 5: General Schedule Review (continued)Schedule of Values / Cost Loading $:• Owner Responsibility to check cost loading isreasonable including: Spread of Overhead,Subcontractor values, Feature of Work, Design etc.• Schedule Total $ = Total Contract $• Schedule Activity Code “BIDI” = Contract BidItem $• Activity Level of Detail is reasonable for workscopeConstruction SchedulingModule #2 IPS Review


Alaska DistrictIPS ReviewAKReview IPS / Baseline Schedule inP6 softwareConstruction SchedulingModule #2 IPS Review

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