Graduate Catalog - Grace University

graceuniversity.edu

Graduate Catalog - Grace University

INCOMPLETE GRADESAny student wishing to receive a temporary grade of ―Incomplete‖ in a class is required to submit a ―Request forIncomplete‖ form to the Registrar‘s Office, with the instructor‘s signature, before the last day of the class. Incompletes maybe granted for a period of up to one month, during which time a grade of ―I‖ will be assigned. It is the student‘sresponsibility to file all paperwork, acquire the instructor‘s signature prior to the last day of the class, submit the form to theRegistrar‘s Office, and pursue the completion of the course work. If the work is not completed, the ―I‖ automaticallybecomes an ―F‖ unless an alternate grade is indicated by the instructor on the form. There is a $25.00 fee for each ―Requestfor Incomplete‖ form submitted. Students who are on Financial Aid are not allowed to carry an incomplete into the nextsemester for which Financial Aid is applied.FINAL GRADESAll final grades are available for student viewing on IQ Web as soon as they are posted. Grades are considered final twoweeks after they have been posted by the instructor. Any changes after that date require special permission from theAcademic Vice President.DISPUTED GRADE POLICYIf a student believes a grade has been incorrectly placed on his/her record or disputes the validity of a grade, the studentshould first address the issue with the instructor of the course. If there is no resolution at this point, the student should file awritten protest with the department chairman or the Dean of the Graduate College. The final level of resolution will be theGraduate Council, whose decision will be final. Any written protest should address the nature of the problem and why thestudent feels that his/her grade should be changed. All requests for grade changes need to be handled within 30 days of theend of the semester.LEAVE OF ABSENCEA student who is in good standing and cannot continue his or her studies due to unusual personal, professional or academicdifficult may request a Leave of Absence. During leave of absence, students are not registered for any courses, directedstudy, or internship hours. Students who go on leave must complete an Academic Leave of Absence Form (available fromthe Registrar‘s Office) and submit it to the Program Chair. The cost to hold a place in the program is $100.00 per semester.Students who do not pay the Leave of Absence fee will have to reapply to the program. The request for a Leave of Absencemust be approved by the Program Chair and will normally only apply to unique hardships. If a student requests andreceives a Leave of Absence after the drop/add period of any term, the student will receive a grade of W in all classes inwhich the student is enrolled.WITHDRAWAL FROM THE PROGRAMIf a student wishes to withdraw from the graduate school during a semester, the student must consult with his/her advisor,complete and submit an Academic Withdrawal form to the Registrar‘s office, and finalize all financial arrangements withthe Business Office and Financial Aid Office. Please refer to ―Dropping Courses‖ for implications about final grades.Refund policies are described in the Financial Information section of the catalog and implications should be discussed withFinancial Office personnel. Formal withdrawal from the Graduate College does not guarantee that the student‘s place inprogram will be held.SCHOLASTIC PROBATIONA student‘s academic standing is determined by his/her grade point average. To be eligible to continue in school a studentmust have the following cumulative grade point averages as a minimum:Semesters in AttendanceCumulative GPAAfter one semester 2.5After two or more semesters 3.0When the student‘s grade point average drops below that specified minimum cumulative grade point average, he/she isplaced on scholastic probation and may remain in school only by special permission of the Academic Review Committee.Students should be aware that scholastic probation may have implications for financial aid.25

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