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Ricoh Printing Solution Adds Value to Watsons WaterVariable printing solution speeds up printing procedures and increases flexibilityChallengesIn the past, Watsons Water employedseveral software applications to convertinvoices into JPEG images, which wouldbe sent out for printing in Tai Po and ChaiWan offices. This invoicing procedurebrought the following difficulties toWatsons Water:Progress LimitationSending massive JPEG images was timeconsuming and demanded huge bandwidth.It causes the problem of network supportingand hinders the performance of the printer.Moreover, there was only one laser printerin Chai Wan office. In case of accident, TaiPo office needed to take over its printingjob and obstructed the working progress.Difficult to Add ValueThe system was designed merely for invoiceprinting. Adding or binding promotionalmaterials could only be done to a limitedextent. The system could not scan documentsfor indexing and searching too.Ricoh SolutionsUnify the Systems in Two Offices of DifferentLocations to Strengthen the SupportWatsons Water deployed an invoice printingsystem which should connect and support itstwo logistic offices of Tai Po and Chai Wan.After a strict screening process, WatsonsWater decided to employ Ricoh Aficiodocument printing solution with six units ofRicoh not only demonstrated how touse the printers but also taught us howto boost the performance of the system andthe software applications, unleashingfull potential of one solution.Stanley Kwan, Project Assistant,Business Information Department,Watsons WaterAficio MP 5500 high-performance printingmachines for its two offices. Whenever thereis a system problem in one location, the othercan promptly activate the contingent printingfunction to ensure the routine schedule willnot be affected.Relieves Network Burden and Boosts ProductivityPlanetPress software sends data toAficio MP 5500 directly for printing. Itrelieves network burden and smoothensthe printing process.Ricoh’s multiple paper tray designenables us to attach promotionalleaflets to invoices, our marketingcolleagues appreciate this featurevery much!.Roy Wong, Assistant Manager, BusinessInformation Department, Watsons WaterFlexible Modification of Forms for Promotion UsePlanetPress can easily be used to designdifferent forms and modify contents ofvarious electronic forms. It is convenientfor Watsons Water to attach promotionalinformation to invoice. It results in postagesaving along with promotions. FergusLang, O & M Specialist of Watsons Watersaid, "Ricoh's Aficio Document PrintingSolutions together with PlanetPresssoftware go beyond an invoice printingtool. They are now a part of our integratedpromotion system as they add values toordinary invoices."Robust Software Enhanced theEfficiencyApart from the powerfulhardware, Watsons Water alsoselected PlanetPress software toprovide transactional and variablecontent document printing andto perform output management.The PlanetPress can transmitdata to Aficio MP 5500 fromthe server directly withoutconverting the data into JPEGimages. Furthermore, PlanetPressincreases the flexibility ofelectronic forms modification inwhich totally upgrades the invoiceprinting system.BenefitsReduces Printing Time by over 50%After using Ricoh Aficiosystems, the printing time inChai Wan factory is massivelyshorten from 2 hours to 45minutes, which representsmore than a 100% boost inproductivity.Why Ricoh?Ricoh understands the different needsof clients and offers tailor-made solutionsaccordingly. Its flexible “Easy Print Service”allows Watsons Water to pay according tothe output quantity and thus to achievebetter control on expenses.With Ricoh's professional supportingteam who provides one-stop maintenanceand consultancy service, it can assist clientto have a high performance printing systemat all times.Ricoh Customer Service Hotline:(852) 2833 1111http://www.ricoh.com.hkBrought to you by Ricoh