AFL Quality Club Program - Essendon District Football League

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AFL Quality Club Program - Essendon District Football League

ACKNOWLEDGEMENTSCONTENTSFOREWORD........................................................................................................................... 4BACKGROUND..................................................................................................................... 5The Quality Club Concept.........................................................................................5Benefits to Clubs.........................................................................................................5The Quality Club Program has been produced by the AFLand administrated by AFL Victoria.Manager Development and Planning – Mick DaniherManager Community Football Development – Peter McDougallClub Development Manager – Darryl CollingsContent Management – Peter McDougallDesign & Publishing – Spike Creative Pty LtdPrinting – WellcomThe Quality Club Program was developed by the following Steering Committee:Brad Ostermeyer, Peter McDougall, Kirsten Eabry (AFL), Brett Connell (VCFL),Graeme Allen (VCFL), Bruce Fox (WJFA), Greg Sidebottom.THE PROGRAM EXPLAINED.............................................................................................. 6Recognition & Incentive Awards................................................................................6Process.........................................................................................................................7Timelines.....................................................................................................................8Contacts.......................................................................................................................8BRONZE LEVEL................................................................................................................... 10Qualified People.......................................................................................................10Quality Practices & Procedures...............................................................................11Assessment Form......................................................................................................15SILVER LEVEL...................................................................................................................... 17The Quality Club Program will be delivered with the support of AFL Victoria’s members:Qualified People.......................................................................................................17Quality Practices & Procedures...............................................................................20Assessment Form......................................................................................................23www.aflvic.com.auCopyright 2008 – Australian Football LeagueGOLD LEVEL........................................................................................................................ 25Qualified People.......................................................................................................25Quality Practices & Procedures...............................................................................26Assessment Form......................................................................................................29AFL Victoria acknowledges the support from VicHealth for this program.2 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 3


FV COMMUNITY FOOTBALL UNITPeter McDougallManagerCommunity Football DevelopmentAFL VictoriaPhone: (03) 8663 3006Mobile: 0407 046 328Email: peter.mcdougall@aflvic.com.auDarryl CollingsClub Development ManagerAFL VictoriaPhone: (03) 8663 3074Email: darryl.collings@aflvic.com.auTIMELINESClubs can submit Assessment forms to AFL Victoria/VCFL at any stage throughout the season, however, to beeligible to enter the monthly draws for the incentive awards, the following dates must be met. There will be 3monthly draws in the season.Last Monday in Mayclosing date for clubs to submit Assessment forms for inclusion in the May monthly draws.Last Friday in Maythe May monthly draws will be conducted, the winner(s) notified and promoted on the AFL Victoria website(www.aflvic.com.au).Last Monday Juneclosing date for clubs to submit Assessment forms for inclusion in the June monthly drawsLast Friday in Junethe June monthly draws will be conducted, the winner(s) notified and promoted on the AFL Victoria website(www.aflvic.com.au).Last Monday in Julyclosing date for clubs to submit Assessment forms for inclusion in the July monthly drawsLast Friday in Julythe July monthly draws will be conducted, the winner(s) notified and promoted on the AFL Victoria website(www.aflvic.com.au).CONTACTSIf you have any queries on the program or require assistance with completing the criteria and the Assessmentforms, please direct your enquiries to AFL Victoria’s Community Football Unit, your Area Manager for VCFL clubsor your league. Please note that the primary contact for the program is the Club Development Manager or yourArea Manager for VCFL clubs.VCFL Area ManagersEast Area – Ben O’BrienPhone: (03) 9791 9339 Fax: (03) 9791 9339Mobile: 0419 305 965Email: ben.obrien@aflvic.com.auP.O. Box 1313, DANDENONG VIC 3175North West – Bruce PeteringFax: (03)5381 0134Mobile: 0439 474 114Email:bruce.petering@aflvic.com.au2/62 Darlot St HORSHAM VIC 3400North East Area – John O’DonohuePhone: (03) 5721 9127 Fax: (03) 5721 9127Mobile: 0428 507 332Email: john.odonohue@aflvic.com.auP.O. Box 513, WANGARATTA, VIC 3677South West Area – Brett AndersonPhone: (03) 5334 4277 Fax: (03) 5333 3408Mobile: 0438 094 403Email: brett.anderson@aflvic.com.auP.O. Box 586, BALLARAT VIC 3353BRONZE LEVEL CRITERIA............................... PAGE 10BRONZE LEVEL ASSESSMENT FORM.............. PAGE 15SILVER LEVEL CRITERIA................................... PAGE 17SILVER LEVEL ASSESSMENT FORM................. PAGE 23GOLD LEVEL CRITERIA.................................. PAGE 25GOLD LEVEL ASSESSMENT FORM................. PAGE 29BRONZE LEVEL SILVER LEVEL GOLD LEVEL8 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 9


Criterion 2 - Accredited TrainersAll Trainers at your club must be accredited to your league requirements.Please note that AFL Victoria/VCFL will confirm with your league that all trainers are accredited to yourleague requirements.The nature and physical demands of football make it inevitable that injuries will occur to players. Strategiesto prevent injuries from occurring are important but just as much attention also needs to be directed to injurymanagement and treatment. In the event of injury, it is important that immediate and appropriate action is taken bysuitably qualified staff and clubs therefore need to ensure that their trainers are equipped and qualified to respond.BRONZE LEVELShould you be unclear as to your league requirements, you should check immediately. Courses are conducted bya range of training providers. Information on trainers’ courses can be obtained from your league.QUALITY PRACTICES & PROCEDURESCriterion 3 - Compliance with Food Safety Handling RegulationsYour club must be registered with your local Council as a Food Premises for the operation of your canteenand kitchen facilities (as relevant).BRONZE LEVEL CRITERIAClubs will be required to comply with all of the following criteria to achieve the Bronze level. The criteria fall intotwo categories:1. Qualified People2. Quality Practices & ProceduresQUALIFIED PEOPLECriterion 1 - Accredited Coaching StaffAll Coaches at your club must be level 1 accredited.Please note that AFL Victoria/VCFL will confirm with your league that your coaches have achievedlevel 1 accreditation.Coach Education is conducted through AFL Victoria Development under the auspices of the Australian FootballLeague and the National Coaching Accreditation Scheme (NCAS).Over 50 Level 1 Courses are conducted regionally throughout Victoria each year in four separate categories:Auskick, Junior Club, Youth and Senior. The Level 1 Courses are delivered by AFL Victoria’s Regional DevelopmentManagers. Planning for these courses occurs in conjunction with the community leagues to ensure appropriatetiming of courses for coaches in the area.Contact should be made with your league should you be unsure whether a club coach is currently accredited.Information on coaching courses can be obtained from your league, your local AFL Victoria Regional DevelopmentManager and from the AFL Victoria website (www.aflvic.com.au).Please provide a copy of your Certificate of Registration as a Food Premises when submitting the Bronzelevel Assessment form.The Government has introduced food safety handling regulations to protect consumers and organisations. Underchanges to the Food Act 1984, all Food Premises must be registered with their local Council. Clubs that operatecanteen and kitchen facilities will be required to be registered as Food Premises with their local Council, dependingon the type of food that they are handling and providing to consumers. Once you have registered with your localCouncil, you will be provided with a Certificate of Registration as a Food Premises. For further information on FoodSafety Handling Regulations and Food Premises registration, please contact your local Council.Criterion 4 - SmokeFree PolicyYour club must adopt a SmokeFree Policy.Please provide a copy of the meeting minutes from the Committee meeting where the SmokeFree Policy wasadopted, when submitting the Bronze level Assessment form.Most council owned buildings require a SmokeFree Policy as part of the lease agreements. The provision of anenvironment free from smoking has many benefits, including the following:• catering for the majority of members and supporters who do not smoke;• reduced risk of legal action from employees, patrons, spectators and participants, particularly withregards to passive smoking issues;• reduced fire risk, which may lead to lower insurance premiums for your club;• a progressive healthy image in your community, which is beneficial for attracting community supportand sponsors;• a healthy family friendly environment that can encourage new members, particularly juniors;• a safer and cleaner environment;10 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 11


• reduced cleaning and maintenance costs;• fulfilling local council tenancy and lease requirements; and• protecting non-smokers from the dangers of other people's tobacco smoke.Detailed information on SmokeFree policies can be found on the Quit website (www.quit.org.au) or by contactingQuit on (03) 9663 7777.A sample SmokeFree Policy template, to be used as a guide for your club, is available on the AFL Victoria website(www.aflvic.com.au) under the Quality Club Program in the Community Football Section.Criterion 7 - Club BudgetYour club must adopt a written and approved Club Budget.Please provide a copy of your Club Budget and a copy of the meeting minutes from the Committee meetingwhere the budget was adopted, when submitting the Bronze level Assessment form.A budget is an important component of responsible financial management for clubs, and an effective tool for yourclub to plan its financial goals. The key to an effective budget is that it is clearly understood by all and re-visited ona regular basis to assess performance.For further information on Budgets and Financial Management for football clubs, please refer to the FinancialManagement module of the AFL Club Management Program. This Program is available from AFL Victoria.BRONZE LEVELCriterion 5 - Racial & Religious Tolerance PolicyYour club must adopt a Racial & Religious Tolerance Policy.Please provide a copy of the meeting minutes from the Committee meeting where the Racial & ReligiousTolerance Policy was adopted, when submitting the Bronze level Assessment form.The benefits to your club of adopting a Racial & Religious Tolerance Policy include the following:• Increased participation and support from people of diverse cultural backgrounds;• Presenting a positive image of the club/league to the community. Clubs will be better placed to gainsponsorship or funding from government agencies;• Minimising the risk of unlawful conduct and litigation and avoid damage to the club/league’s reputation;and• Providing an enjoyable, safe and healthy environment which leads to participants and supporters feelingwell connected with the club and therefore more likely to stay involved.Following the introduction of government legislation on this issue, AFL Victoria in conjunction with the Departmentfor Victorian Communities, developed a Racial & Religious Tolerance Program for football called Bouncing Racismout of Sport (BROOS). The BROOS Program is designed to increase participation of people from diverse populationgroups, minimise risk of inappropriate behaviour, and promote activities that offer welcoming and harmoniousfootball environments.An important component of the BROOS program is for clubs to adopt a Racial & Religious Tolerance Policy.For further information on this policy and program, please contact AFL Victoria.A sample Racial & Religious Tolerance Policy template, to be used as a guide for your club, is available on the AFLVictoria website (www.aflvic.com.au) under the Quality Club Program in the Community Football Section.Criterion 6 - Umpires EscortYour club must ensure that a club representative(s) is assigned to the role of Umpires Escort at all matchesand complies with your league’s requirements.Umpires have a critical role in football. While there will always be a passionate relationship between spectators,players and umpires because of the nature of the game and the many rules involved, clubs must recognise andvalue the role of umpires. Clubs should ensure that all players, officials and members play by the rules, and showrespect for the umpires.The role and responsibilities of the Umpires Escort are set by your league. Your league will also establish theidentification requirements for your umpire escorts.Sample Budget templates, to be used as a guide for your club, are available on the AFL Victoria website (www.aflvic.com.au) under the Quality Club Program in the Community Football Section.Criterion 8 - Club Code of ConductYour club must adopt a Club Code of Conduct and Junior Clubs be participating in the AFL Kids FirstProgram, and be displaying code of conduct corflute on match days.Please provide a copy of the meeting minutes from the Committee meeting where the Club Code of Conductwas adopted, when submitting the Bronze level Assessment form. Please note that this is separate from theCoaches’ Code of Conduct that is implemented via the Coaching Accreditation process.The AFL Kids First Program is a new program designed to support community leagues and clubs in guiding parents,so they and their children obtain maximum enjoyment from participation in football.A Club Code of Conduct will provide club members with a clear guide on the club’s expectations regarding thebehaviour of its members.A sample Club Code of Conduct template, to be used as a guide for your club, is available on the AFL Victoriawebsite (www.aflvic.com.au) under the Quality Club Program in the Community Football Section. Information onthe AFL Kids First Program is also available from AFL Victoria, the VCFL or your league.Criterion 9 - Risk Management Match Day ChecklistYour club must complete a Match Day Checklist Form before the commencement of games for each round.Please note that a copy of the form must be filed and kept by the home team for each match conducted andbe kept for seven years.A Match Day checklist is an important component of an overall risk management strategy to reduce the risk of injuryto players and club members. In terms of insurance, the match day checklists demonstrate to the insurers that clubsare taking some responsibility to reduce the frequency of injuries and claims. The completion of the match daychecklists demonstrate, in the event of a litigation case, that a procedure was in place to assess the condition of theplaying surface and surrounding areas.For further information on Match Day Checklists, please contact your league or AFL Victoria. Information canalso be obtained from the JLT Sport website (www.jltsport.com.au). For further information on risk managementissues for football clubs, please refer to the Risk Management module of the AFL Club Management Program.This Program is available from AFL Victoria.A sample Match Day checklist, to be used as a guide for your club, is available on the AFL Victoria website(www.aflvic.com.au) under the Quality Club Program in the Community Football Section.12 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 13


Criterion 10 - Responsible Serving of Alcohol(this criterion only applies to those clubs who serve alcohol)Your club must hold a current Liquor Licence and comply with the liquor licence regulations.Please provide a copy of your Liquor Licence when submitting the Bronze level Assessment form.The sale and supply of liquor in Victoria is regulated through the Liquor Control Reform Act 1998. If you wish to serveand sell alcohol at your club, you will be required to obtain a Liquor Licence from Consumer Affairs Victoria. Thetype of licence you require will depend on the circumstances under which your club operates and the commercialobjectives the club is pursuing.Further information on Liquor Licences can be obtained from the Business Licensing & Regulation section of theConsumer Affairs Victoria web-site (www.consumer.vic.gov.au)Criterion 11 - Incorporation & Affiliation to a Member ofAFL VictoriaYour club must be incorporated (or a company) and affiliated to a Member league of AFL Victoria.BRONZE LEVEL ASSESSMENT FORMQUALITY CLUB PROGRAMThis form is also available from the AFL Victoria website (www.aflvic.com.au)Please complete the Assessment form (complete with supporting documentation) and submit tothe Club Development Manager at AFL Victoria or your VCFL Area Manager (see page 8):Darryl CollingsClub Development ManagerAFL VictoriaGPO Box 4337Melbourne Vic 3001Your club must ensure that it complies with all of the criteria at the time that the formis submitted to AFL Victoria/VCFL. Please note that AFL Victoria/VCFL will conduct spotchecks and verify information with your league as required.BRONZE LEVELIncorporation provides any club with a legal identity that is distinct from that of the members, therefore relievingthe members of the committee and the club from liability for authorised acts of the club. It is a major protectiondevice for clubs with regard to legal issues, however, it does not prevent actions for negligence against individualsin all circumstances.Although there is no legal requirement for a football club or association to become incorporated, remainingunincorporated will leave your club in a difficult situation with regard to the law. The law does not recognise aclub or association as having any legal existence in its own name unless it is incorporated, and legal rights andobligations can fall on to individual members.For further information on Incorporation for football clubs, please refer to the Consumer Affairs Victoria website(www.consumer.vic.gov.au) and the Risk Management module of the AFL Club Management Program. ThisProgram is available from AFL Victoria.The Quality Club Program is only available to community football clubs which are affiliated to member leagues ofAFL Victoria. The following leagues are Member leagues of AFL Victoria:ClubWebsiteLeagueContact PersonTelephone (w)EmailPostal Address(m)Dandenong District Junior Football LeagueEastern Football LeagueEssendon District Football LeagueMoorabbin Saints Junior Football LeagueNorthern Football LeagueRiddell District Football LeagueSouthern Football LeagueVictorian Amateur Football AssociationVictorian Country Football LeagueVictorian Womens Football LeagueWestern Region Football LeagueYarra Junior Football LeaguePostcodePlease indicate the criteria that your club has been able to achieve (please circle)1. All Coaches at our club have attained level 1 accreditation. YES / NOPlease note that AFL Victoria/VCFL will confirm with your league that your coacheshave achieved Level 1 accreditation.2. All Trainers at our club are accredited in accordance with league requirements. YES / NOPlease note that AFL Victoria/VCFL will confirm with your league that all trainers areaccredited to your League requirements.3. Our club is registered as a Food Premises with our local Council. YES / NOPlease provide a copy of your Certificate of Registration as a Food Premises.4. Our club has adopted a SmokeFree Policy. YES / NOPlease provide a copy of the meeting minutes from the Committee meeting where theSmokeFree Policy was adopted.continued over14 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 15


BRONZE LEVEL ASSESSMENT FORM – QUALITY CLUB PROGRAM5. Our club has adopted a Racial & Religious Tolerance Policy. YES / NOPlease provide a copy of the meeting minutes from the Committee meetingwhere the Racial & Religious Tolerance Policy was adopted.6. Our club has an Umpires Escort at all matches. YES / NO7. Our club has adopted a written and approved annual Club Budget. YES / NOPlease provide a copy of your Club Budget and a copy of the meeting minutesfrom the Committee meeting where the Club Budget was adopted.SILVER LEVEL8. Our club has adopted a Club Code of Conduct and/or is participating inthe AFL Kids First Program.Please provide a copy of the meeting minutes from the Committee meetingwhere the Club Code of Conduct was adopted.YES / NO9. Our club completes a Match Day Checklist before the commencement of games foreach round.Please note that a copy of the form must be filed and kept by the home team for eachmatch conducted and be kept for seven years.YES / NO10. Our club holds a current liquor licence and complies with the liquor licenceregulations (this criterion only applies to those clubs who serve alcohol).Please provide a copy of your Liquor Licence.YES / NO11. Our club is incorporated (or a company) and affiliated to a Member League of AFL Victoria. YES / NOSILVER LEVEL CRITERIAOn behalf of theI submit that the above information is true and accurate.Club official: (Print name):Position:Signature: Date: / /AFL Victoria/VCFL Office Use OnlyDate received: / /Club has achieved the Bronze levelYES / NOName:Position:Signature: Date: / /Club,Clubs will be required to comply with all of the following criteria to achieve the Silver level. The criteria fall intotwo categories:1. Qualified People2. Quality Practices & ProceduresQUALIFIED PEOPLECriterion 1 - Training for Club AdministratorsYour club must have attended a minimum of two modules of the AFL Victoria Club Management TrainingProgram (it is recommended that the President, Secretary or Treasurer attend), within the last 2 seasonsPlease note that AFL Victoria will confirm with your league that your club has attended 2 modules of the AFLVictoria Club Management Training Program, within the last 2 seasons.The Club Management Training Program consists of modules designed by AFL Victoria and modules from the AFLClub Management Program, which has been distributed to all clubs. The program covers nine key areas:1. Financial Management – a module about the effective and responsible management offinancial resources;2. Football Operations – a module about all facets of football-related administrative tasks and procedures;3. Committee Management – a module designed for club presidents about how to effectively lead andmanage a committee of management;16 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 17


4. Risk Management – a module about risk management processes, policies and procedures, and thelegal obligations of clubs;5. Volunteer Management – a module to assist clubs establish a process for recruiting, retaining, effectivelymanaging and recognising volunteers;6. Club Planning – a module about the benefits of planning, which provides clubs with a basic frameworkto develop and implement their own plan;7. Community Partnerships – a module about the importance and benefits of developing relationships withother community organisations, including funding bodies, councils, schools and other sporting groups;8. Sponsorship & Fundraising – a module about strategies to attract, retain and service sponsors, and howto develop and run other fundraising activities; and9. Junior Development – a module to assist clubs build quality junior development programs to attractand retain children and their families in a quality club environment.The modules are delivered by AFL Victoria the VCFL and/or your league. For further information on the ClubManagement Training Program, please contact your league, AFL Victoria, or the VCFL.Criterion 2 - Football Operations StaffYour club (senior clubs only) must appoint a Football Manager.Please provide a copy of the minutes from the Committee meeting where the Football Manager wasappointed, when submitting the Silver level Assessment form.The role of the Football Manager is to oversee all aspects of football operations for the club. The duties of theFootball Manager could include the following:• Overseeing the appointment, management and development of all football operations staff, includingcoaches, team managers, match day manager, trainers/medical staff, junior development officers,Auskick liaison officer, property steward and tribunal advocate;• Responsibility for player list management, player development and recruiting;• Overall responsibility for match day operations; and• Responsibility for league liaison on football related matters.The appointed Football Manager should attend AFL Victoria’s Football Operations training module and alsoundertake a Level 1 Coaches course.A sample Football Manager Job Description, to be used as a guide for your club, is available on the AFL Victoriawebsite (www.aflvic.com.au) under the Quality Club Program in the Community Football Section.Criterion 3 - Level 1 Accreditation for TrainersAll Trainers at your club must be level 1 accredited.Please note that AFL Victoria/VCFL will confirm with your league that all trainers are level 1 accredited.The nature and physical demands of football make it inevitable that injuries will occur to players. Strategies to preventinjuries from occurring are important but just as much attention also needs to be directed injury management andtreatment. In the event of injury, it is important that immediate and appropriate action is taken by suitably qualifiedstaff and clubs therefore need to ensure that their trainers are equipped and qualified to respond.Courses are conducted by a range of training providers. Information on trainers’ courses can be obtained fromyour league.Criterion 4 - Risk Management OfficerYour club must appoint a Risk Management Officer.Please provide a copy of the minutes from the Committee meeting where the Risk Management Officer wasappointed, when submitting the Silver level Assessment form.The role of the Risk Management Officer is to oversee all risk management issues for the football club. The dutiesof the Risk Management Officer could include the following:• Raising awareness of risk management issues associated with the club;• Responsibility for the assessment of all club facilities from a risk management perspective;• Responsibility for the completion of match day checklists;• Responsibility for the development and implementation of a Risk Management Plan, policies andprocedures for the club; and• Education of club members on risk management issues.For further information on risk management issues for football clubs, please refer to the Risk Management moduleof the AFL Club Management Program. This Program is available from AFL Victoria.A sample Risk Management Officer Job Description, to be used as a guide for your club, is available on the AFLVictoria website (www.aflvic.com.au) under the Quality Club Program in the Community Football Section.SILVER LEVELYour club (junior clubs only) must appoint a Coaches Coordinator.Please provide a copy of the minutes from the Committee meeting where the Coaches Coordinator wasappointed, when submitting the Silver level Assessment form.The role of the Coaches Coordinator is to manage and support all of the coaches within the club.The appointed Coaches Coordinator should attend AFL Victoria’s Coaches Coordinator course.A sample Coaches Coordinator Job Description, to be used as a guide for your club, is available on the AFL Victoriawebsite (www.aflvic.com.au) under the Quality Club Program in the Community Football Section.18 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 19


QUALITY PRACTICES & PROCEDURESCriterion 5 - Risk Management PolicyYour club must adopt a Risk Management PolicyPlease provide a copy of the meeting minutes from the Committee meeting where the Risk ManagementPolicy was adopted, when submitting the Silver level Assessment form.Every football club has a responsibility to provide a safe environment for players, coaches, umpires, officials,spectators and the public. Creating a safe environment is common sense and requires a cycle of continuous reviewand improvement.Administrators may not be able to take all possible steps to avoid causing injury but the law requires them to takeall reasonable steps. A risk management policy will help your club to establish those reasonable steps. The riskmanagement policy should be relevant to the club’s strategic context and its goals, objectives and the nature of thebusiness. Management should ensure that this policy is understood, implemented and maintained at all levels of the club.For further information on risk management issues for football clubs, please refer to the Risk Management moduleof the AFL Club Management Program. This Program is available from AFL Victoria.A sample Risk Management Policy template, to be used as a guide for your club, is available on the AFL Victoriawebsite (www.aflvic.com.au) under the Quality Club Program in the Community Football Section.Criterion 8 - Annual ReportYour club must produce an Annual Report for presentation at the Annual General Meeting (AGM) ofthe Club.Please provide a copy of your most recent Annual Report, when submitting the Silver level Assessment form.The Annual Report should provide information to club members on the activities and operations of the club fora given season. An important component of the Annual Report is the audited financial report to be adopted bymembers at the AGM. The principal components of the annual financial report are a statement of income andexpenditure and a statement of assets and liabilities. These statements show the profitability and financial position,as well as the net worth, of the club after the year’s activities and should include comparisons to the previous year’sfigures to assist the members in determining any areas of significant change.All clubs should provide a copy of their Annual report to their league after their Annual General Meeting has been held.If your club is incorporated, it is required to lodge a return (copy of the annual accounts) with Consumer Affairs Victoria(www.consumer.vic.gov.au).For further information on audited financial reports for football clubs please refer to the Financial Managementmodule of the AFL Club Management Program. This Program is available from AFL Victoria.SILVER LEVELCriterion 6 - Respect for UmpiresYour club must display the Respect Officials Posters in your clubrooms (3 per club).Please display one poster in the home change rooms, one poster in the visitor change rooms and one poster in thesocial rooms.Umpires have a critical role in football. While there will always be a passionate relationship between spectators,players and umpires because of the nature of the game and the many rules involved, clubs must recognise andvalue the role of umpires. Clubs should ensure that all players, officials and members play by the rules, and showrespect for the umpires.The Respect Officials posters were distributed to all community football clubs in 2006.To obtain the Respect Officials posters, please contact your league, AFL Victoria, or your VCFL Area Manager.Criterion 7 - Communication StrategiesYour club must have a club website or newsletter, and club e-mail address.Please provide a copy of your Club Newsletter (as relevant).Communication is the key to spreading information about your club to your membership base and throughout thecommunity. A club website or newsletter are the ideal mechanisms for being able to effectively and efficiently ensurethat all club members and the broader community have access to information about your club and its activities.A club e-mail address also enables your club to effectively and efficiently communicate to all its stakeholders.For further information on Communication Strategies for football clubs please refer to the Community Partnershipsmodule of the AFL Club Management Program. This Program is available from AFL Victoria.Criterion 9 - Responsible Serving of AlcoholYour club must have achieved Level 1 in the Good Sports Program (this criterion only applies to those clubswho serve alcohol).All community football clubs, particularly those with a large junior component, should encourage safe andresponsible use of alcohol both at and away from the club. Sensible alcohol practices and policies will assist yourclub to develop a culture that will attract junior players and families to become involved.The Good Sports Program is a partnership between the Australian Drug Foundation ( ADF), state, regional and localsports bodies, and the government sector to develop a safer and healthier Australian community. The program helpssporting clubs to manage alcohol responsibly and provide a safe environment for players, members, families andsupporters.Through helping clubs with responsible management of alcohol, clubs have been able to attract more families andjunior players. The Good Sports Program has also proven to reduce binge drinking and underage drinking.For further information on Responsible Serving of Alcohol for football clubs please refer to the CommunityPartnerships module of the AFL Club Management Program. This Program is available from AFL Victoria. Furtherinformation on the Good Sports Program can be found at www.goodsports.com.au.Criterion 10 - Volunteer ManagementYour club must participate in the AFL Volunteer Recognition Program and update your records on anannual basis.Over the past four years the AFL has recognised the important and valuable contribution of volunteers at communityclubs and leagues via the AFL Volunteer Recognition Program.Each year, participating clubs and leagues receive recognition certificates for volunteers who are new to the club aswell as for those who have completed 5, 10 and 25 years service. Special medallions are also awarded to recognisethe significant contribution of 50 years or more.Every club and league throughout Australia has been allocated a username and password to access the volunteer20 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 21


database. Each club/league contact has been notified of their own unique username and password however ifyou are not aware of your password please email your enquiry to aflvolunteers@afl.com.au and your password andusername will be forwarded to you.The unique username and password enables you to access the website and program – this ensures that only you(or someone the club nominates) can change or update your club’s details. The AFL, AFL Victoria and your leaguecan produce reports showing how many clubs and volunteers are involved in the program – by club, league or state.The club is also able to prepare reports to see the list of volunteers for their club.Each year all clubs and leagues will be sent a letter outlining the program, their username and password and a copyof the user guide. A cut off date will be given for all volunteer details to be updated and certificates will be sent outbased on the details provided at this date for each year.The AFL Volunteer Recognition Program can be accessed online at www.aflvolunteers.afl.com.au.For further information on Volunteer Management for football clubs, please refer to the Volunteer Managementmodule of the AFL Club Management Program and the AFL Victoria Volunteers for Football CD Rom. Both resourcesare available from AFL Victoria.Silver LEVEL ASSESSMENT FORMQUALITY CLUB PROGRAMThis form is also available from the AFL Victoria website (www.aflvic.com.au)Please complete the Assessment form (complete with supporting documentation) and submit tothe Club Development Manager at AFL Victoria or your VCFL Area Manager (see page 8):Darryl CollingsClub Development ManagerAFL VictoriaGPO Box 4337Melbourne Vic 3001Your club must ensure that it complies with all of the criteria at the time that the formis submitted to AFL Victoria/VCFL. Please note that AFL Victoria/VCFL will conduct spotchecks and verify information with your league as required.SILVER LEVELClubWebsiteLeagueContact PersonTelephone (w)(m)EmailPostal AddressPostcodePlease indicate the criteria that your club has been able to achieve (please circle)1. Your club must have attended a minimum of two modules of the AFL Victoria ClubManagement Training Program within the last 2 seasons.Please note that AFL Victoria/VCFL will confirm with your league that your club hasattended two modules of the AFL Victoria Club Management Training Program,within the last 2 seasons.YES / NO2. Our club (senior clubs only) has appointed a Football Manager. YES / NOPlease provide a copy of the meeting minutes from the Committee meetingwhere the Football Manager was appointed.Our club (junior clubs only) has appointed a Coaches Coordinator.Please provide a copy of the meeting minutes from the Committee meeting wherethe Coaches Coordinator was appointed.YES / NOcontinued over22 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 23


Criterion 7 - Responsible Serving of AlcoholYour club must have achieved Level 2 in the Good Sports Program (this criterion only applies to those clubswho serve alcohol).All community football clubs, particularly those with a large junior component, should encourage safe andresponsible use of alcohol both at and away from the club. Sensible alcohol practices and policies will assist yourclub to develop a culture that will attract junior players and families to become involved.For further information on Responsible Serving of Alcohol for football clubs please refer to the CommunityPartnerships module of the AFL Club Management Program. This Program is available from AFL Victoria. Futherinformation on the Good Sports Program can be found at www.goodsports.com.au.Criterion 8 - Community PartnershipsYour club must be able to demonstrate at least one program/activity that your club has been involved in thathas had a positive impact on the community.GOLD LEVEL ASSESSMENT FORMQUALITY CLUB PROGRAMThis form is also available from the AFL Victoria website (www.aflvic.com.au)Please complete the Assessment form (complete with supporting documentation) and submit tothe Club Development Manager at AFL Victoria or your VCFL Area Manager (see page 8):Darryl CollingsClub Development ManagerAFL VictoriaGPO Box 4337Melbourne Vic 3001Your club must ensure that it complies with all of the criteria at the time that the form is submittedto AFL Victoria/VCFL. Please note that AFL Victoria/VCFL will conduct visits to all clubs thatapply for the Gold Level recognition and verify information with your league as required.GOLD LEVELPlease provide in writing (300 words or less) a description of at least one program/activity that your club has beeninvolved in that has had a positive impact on the community, when submitting the Gold level Assessment Form.Community football clubs play a key role in forming part of the social fabric of their communities. A well runclub helps build spirit within a community by providing recreational and social opportunities for families. Clubsshould look at developing partnerships within the community to ensure that other groups such as local councils,other sporting groups, schools and local businesses recognise the value and importance of the club. Clubs thatcan develop partnerships with various groups in the community will in effect maximise the perceptions of theclub by the broader community. Building partnerships with community groups increases awareness for potentialmembership and community standing, as well as providing increased sponsorship opportunities.ClubWebsiteLeagueContact PersonTelephone (w)(m)Examples of activities that have been undertaken include clubs in depopulating towns merging and creating aunified community spirit; clubs involved in alcohol and drug education; assisting Rotary Clubs with events; tacklingobesity by developing programs to improve children’s health; and school education programs for players.Further information on developing community partnerships is contained in the CommunityPartnerships module of AFL Club Management Program. This Program is available from AFL Victoria.EmailPostal AddressPostcodeCriterion 9 - Player Welfare & DevelopmentYour club must be able to demonstrate at least one program/activity that your club runs to benefit its playersoutside of football.Please provide in writing (300 words or less) a description of at least one program/activity that your club runsto benefit its players (outside of football), when submitting the Gold level Assessment Form.The best community football clubs provide more than just an environment for people to play and participate infootball. They realise that often players need additional support and/or assistance in other aspects of their lives.Examples of the type of additional support that clubs may offer to their players include:1. Assistance with employment and job seeking;2. Provision of tutorial assistance for students;3. Facilitation of professional services as required (eg. counselling, referral to financial/taxation specialists); and4. Educational sessions on healthy eating and nutrition, drug awareness, sun protection, responsible consumptionof alcohol, and responsible driving. Clubs often use club networks and Victoria Police to conduct these sessions.Please indicate the criteria that your club has been able to achieve (please circle)1. Your club must have attended a minimum of four modules of the AFL Victoria ClubManagement Training Program, within the last 2 seasons.YES / NOPlease note that AFL Victoria/VCFL will confirm with your league that your club hasattended four modules of the AFL Victoria Club Management Training Program.2. All official assistant coaches at our club are Level 1 accredited. YES / NOPlease note that AFL Victoria/VCFL will confirm with your league that your officialassistant coaches have achieved Level 1 accreditation.All coaches at our club are members of the Australian Football Coaches Association.3. Our club has conducted the BROOS Induction program for club members through theuse of a AFL Victoria/VCFL presenter.YES / NOYES / NO4. Our club has adopted a Disability Action Plan. YES / NOPlease provide a copy of the meeting minutes from the Committee meeting wherethe Disability Action Plan was adopted.5. Our club has developed and implemented a Club Strategic Plan. YES / NOPlease provide a copy of the Club Strategic Plan and a copy of the meeting minutesfrom the Committee meeting where the Club Strategic Plan was adopted.continued over28 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 29


GOLD LEVEL ASSESSMENT FORM – QUALITY CLUB PROGRAM6. Our club is able to demonstrate a positive financial result in our most recent annualfinancial report.Please provide a copy your most recent annual financial report.YES / NO7. Our club has achieved Level 2 in the Good Sports Program. YES / NO(this criterion only applies to those clubs who serve alcohol).8. Our club is able to demonstrate at least one program/activity that our club has beeninvolved in that has had a positive impact on the communityDescription (attach additional information if required)YES / NO9. Our club is able to demonstrate at least one program/activity that our club runs tobenefit our players outside of footballDescription (attach additional information if required)YES / NOCONTACTSOn behalf of theI submit that the above information is true and accurate.Club official: (Print name):Position:Signature: Date: / /AFL Victoria/VCFL Office Use OnlyDate received: / /Club,FV COMMUNITY FOOTBALL UNITPeter McDougallManagerCommunity Football DevelopmentAFL VictoriaPhone: (03) 8663 3006Mobile: 0407 046 328Email: peter.mcdougall@aflvic.com.auDarryl CollingsClub Development ManagerAFL VictoriaPhone: (03) 8663 3074Email: darryl.collings@aflvic.com.auVCFL Area ManagersEast Area – Ben O’BrienPhone: (03) 9791 9339 Fax: (03) 9791 9339Mobile: 0419 305 965Email: ben.obrien@aflvic.com.auP.O. Box 1313, DANDENONG VIC 3175North West – Bruce PeteringFax: (03)5381 0134Mobile: 0439 474 114Email:bruce.petering@aflvic.com.au2/62 Darlot St HORSHAM VIC 3400North East Area – John O’DonohuePhone: (03) 5721 9127 Fax: (03) 5721 9127Mobile: 0428 507 332Email: john.odonohue@aflvic.com.auP.O. Box 513, WANGARATTA, VIC 3677Club has achieved the Gold levelYES / NOName:Position:Signature: Date: / /South West Area – Brett AndersonPhone: (03) 5334 4277 Fax: (03) 5333 3408Mobile: 0438 094 403Email: brett.anderson@aflvic.com.auP.O. Box 586, BALLARAT VIC 3353www.aflvic.com.au30 I A F L V I C T O R I A Q U A L I T Y C L U B P R O G R A MA F L V I C T O R I A Q U A L I T Y C L U B P R O G R A M I 31

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