E x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h ...

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E x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h ...

E x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i c


p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i c2 0 0 8 - 2 0 1 2 C O R P O R A T E P L A NTable of ContentsSecretary General’s Foreword 2Stakeholders 4Mission, Goals and Roles 5Guiding Principles and Values 6Programmes 7Context of the Corporate Plan within thePlanning Framework 12The Forum Secretariat at a Glance 13The Council of Regional Organisations ofthe Pacific (CROP) 14


p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cC O R P O R A T E P L A N 2 0 0 8 - 2 0 1 2p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i c2 0 0 8 - 2 0 1 2 C O R P O R A T E P L A NEconomic Governance ProgrammePolitical Governance & Security ProgrammeThe Economic Governance Programme extends and coordinates policy advice and technicalassistance in support of inclusive economic growth and sustainable development.Pacific Context and ChallengesThe Pacific Plan identified economicgrowth as one of the four key goals ofthe Forum. It defined the ingredientsfor economic growth for the regionas: sustainable economic growth;increased trade and investment;improved efficiency and effectivenessof infrastructure development andassociated service delivery; andincreased private sector participationin, and contribution to, developmentand decision making.Programme ResponseThe Economic GovernanceProgramme extends and coordinatespolicy advice and technical assistance insupport of inclusive economic growthand sustainable development.GoalTo support Members to achieve higherlevels of economic prosperity.ObjectivesTo assist Members to achieve deeperregional economic integration,increased private sector development,trade and investment, and sustainableeconomic growth through the provisionof more efficient and effective servicesto Members.To assist Members to enhance thekey drivers of sustainable economicgrowth through supporting economicand regulatory reforms, private sectordevelopment, trade and investment,and infrastructure development.To assist Members to improveeconomic governance in the Forumisland countries.Programme Components andOutputs1. Economic Reform andInfrastructureProvide relevant high qualitypolicy advice and support ineconomic reform andeconomic infrastructure, andsupport for regional and/orsub-regional solutions in theareas of infrastructure andeconomic growth.2. Trade Policy and EconomicIntegrationProvide relevant high qualitypolicy advice, capacitybuilding assistance andsupport for strengthenedregional economic integrationand trade facilitation measures;andProvide high quality policyadvice, capacity buildingassistance, representation asspecifically mandated, andtechnical support in multilateraland other trade relationsand trade facilitationmeasures.3. Private Sector DevelopmentProvide relevant high qualitypolicy advice and technicalsupport for private sectordevelopment, investmentpolicy and promotion, andimport management; andProvide trade and investmentdevelopment opportunitiesbetween Forum islandcountries and the hostcountries of the regional tradeoffices.Pacific Context and ChallengesThe Pacific Plan identified security andgood governance as two of the fourkey goals of the Forum. These requireimproved political and social conditionsand mechanisms for stability, safety andinclusive governance in the region. Thechallenge is to develop and strengthenharmonised regional approaches whilstrespecting the sovereignty of Membercountries.Programme ResponseThe Political Governance and SecurityProgramme, in consultation withMembers, identifies challenges to thestability and safety of Members and theregion, and provides policy advice andtechnical assistance (both coordinationand selective direct assistance) torespond to the challenges. Integralto the Programme’s response is thepromotion of the principles andpractices of good governance acrossall levels and sectors in the region; andthe pursuit of strengthened regionalcooperation and integration.GoalTo support Members achieveimproved regional security and politicalintegrity through the provision ofhigh quality advice, coordination andimplementation assistance.ObjectivesTo provide high quality policy advice,coordination and implementationassistance: in support of Members’security and governance priorities; andto strengthen regional cooperation andintegration in regional legal frameworksand institutions of governance.Programme Components andOutputs1. Political GovernanceProvide relevant high qualitypolicy advice, coordination andimplementation assistance forregional political governanceincluding crisis responses andconflict prevention;Provide relevant high qualitypolicy advice, coordination2. Securityand implementation assistancetowards developing andpromoting good governance,including strengtheningregional integrity frameworksand institutions; andProvide relevant high qualitypolicy advice and coordinationto promote human rightsincluding encouraging thedevelopment of nationalhuman rights machinery.Provide relevant high qualitypolicy advice, coordinationand implementation assistancefor regional and internationalprocesses and fora on securityissues and implementation ofregional security declarations;andDevelop and promoteconsistent legal andadministrative systems andframeworks for addressingregional security priorities.


p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cp a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cC O R P O R A T E P L A N 2 0 0 8 - 2 0 1 2 2 0 0 8 - 2 0 1 2 C O R P O R A T E P L A NStrategic Partnerships and Coordination ProgrammeCorporate ServicesPacific Context and ChallengesThe Pacific Plan and the 2005Agreement Establishing the PacificIslands Forum charged the ForumSecretariat to support the better use andcoordination of resources to furtherstrengthen regional cooperation andintegration.Programme ResponseThe Strategic Partnerships andCoordination Programme providesadvice and coordination to supportMember countries to better engagewith current and emerging partners.In doing so, it works to facilitatedialogue; represent and advocate theForum position on various issuesat both regional and internationallevels; and provide strategic advice toForum Members to better understand,access and utilise available and futureresources to support the building ofnational and regional capacities to meetthe challenges the Pacific faces.GoalStrengthened partnerships, enhancedcoordination and assistance in supportof the effective implementation,monitoring and evaluation of ForumLeaders’ decisions and the PacificPlan.ObjectivesTo strengthen engagement withstakeholders at all levels in Forumprocesses, initiatives and partnershipsto enhance regional cooperation andintegration.To implement an effective andsustainable programme of monitoringand evaluation of the Leaders’ decisionsand the Pacific Plan.To enhance the coordination andprovision of policy advice to Memberson building strategic partnerships,current and emerging issues in socialsectors and development partnerengagement.To advocate and support the Forumposition on various issues, and inparticular, the special needs of theregion’s Smaller Island States.Programme Components andOutputs1. Partner and StakeholderRelationsProvide relevant high qualitypolicy advice, advocacy andstrategic analysis to supportMember engagement at bothregional and internationallevels;Provide effective coordinationand reporting on regionaldonor efforts to addressdevelopment challenges inthe region; andBuild partnerships withregional partner organisations,development partners andnon-state actors to strengthenengagement and furtherthe implementation of theLeaders’ decisions.2. Pacific PlanProvide effective coordination,monitoring and evaluationof the implementationof the Pacific Plan; andProvide effective coordinationand support for thegovernance of the PacificPlan.3. Social PolicyProvide monitoring,coordination and assistancewith respect to social policyand emerging social issues,in particular the regionaleducation agenda;Provide monitoring andcoordination of policy andassistance with respect toenhancing gender equalityoutcomes in support ofregional and internationalcommitments; andProvide monitoring,coordination and assistancefor national and regionaldisability policy development.4. Support to Smaller Island States(SIS)Coordinate and support theSIS Leaders’ Meeting andfacilitating implementation oftheir decisions; andProvide monitoring andcoordination of assistancewith respect to implementationof targeted initiatives in SIS.5. Public Affairs IssuesBuild understanding andsupport, and maintain apositive public image, forthe Forum and the ForumSecretariat;Pacific Context and ChallengesUnder the 2005 AgreementEstablishing the Pacific Islands Forum,the Secretary General, as head of theForum Secretariat, is responsible forthe management of the Secretariat.Programme ResponseThe Secretariat’s leadership andsupport functions have been organisedto enable it to deliver its mission andgoals in accordance with its GuidingPrinciples and Values. The CorporateServices has been established to ensurethe on-going development of theForum Secretariat’s people, culture,systems and structures aligned to ourvalues.GoalTo develop an organisation recognisedfor its excellence through its people,culture, structures and systems workingtogether to achieve its Mission andrealise the Leaders’ Vision.ObjectivesTo be proactive, innovative andresponsive to Members needs.To develop and maintain best practice tosupport the Forum Secretariat’s people,culture, structures and systems.To maximise the use of scarce resourcesfor the effective and efficient deliveryof the Secretariat’s work programme.Programme Components andOutputs1. Development of our People andOrganisationMaintain an organisationalculture that stimulatesprofessional excellence andpersonal leadership that isresponsive, caring, innovativeand inclusive while reflectingour Pacific personality;Proactively provide bestpractice strategic planning,monitoring and performanceimprovement systems toensure transparency andaccountability for resourceallocation and monitoring.2. HR and AdministrationProactively provide andinnovatively disseminatequality HR and legal adviceand information for staff andother relevant stakeholders;Maintain accountable,transparent, best practiceHR and legal informationstructures and systems;Proactively facilitate effectivelogistics management andrelated activities to supportForum and related meetings,Ministerial meetings, andsenior officials meetingsincluding timely protocol andconference centre services.3. Financial ServicesProactively provide andinnovatively disseminatequality financial adviceand information for staff,management and otherrelevant stakeholders; andMaintain accountable,transparent, best practicefinance and reportingstructures and systems.4. Information ServicesProactively provide andinnovatively disseminatequality information for use bystaff and stakeholders;Proactively promote internallythe brand of the ForumSecretariat; andMaintain accountable,transparent, best practiceinformation structures andsystems.5. Information TechnologyProactively provide andinnovatively distribute qualityinformation technologyservices and applications thatsupport the needs of staff andother relevant stakeholders;andMaintain accountable,transparent, best practiceinformation technologyinfrastructures, email, internetand backup systems.6. Property ServicesProactively provide a clean,safe and healthy workplacethat is inclusive and stimulatesproductivity and innovation,strengthens communication,supports teamwork andpreserves the Secretariat’sassets for future generations;andMaintain accountable,transparent, best practicestructures and systems.1 0 1 1


p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cp a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cC O R P O R A T E P L A N 2 0 0 8 - 2 0 1 2 2 0 0 8 - 2 0 1 2 C O R P O R A T E P L A NContext of the Corporate Plan within the Planning FrameworkThe Forum Secretariat at a GlanceThe Forum Secretariat’s frameworkfor ensuring a systematic and robustapproach to planning and performancemanagement is based on an evolvingplanning framework.The Corporate Plan sets out thebroad directions for the organisation,including its core purpose, GuidingPrinciples and Values. This is a five-yeardocument that is informally reviewedannually for any major changes in theexternal environment that might causeit to require immediate review in orderfor it to stay relevant. A more formal“refresh” will occur during the thirdyear.The Forum Secretariat’s Programmeshave Programme Strategic Plans (PSP)covering a three year implementationperiod that describe the programme’sstrategies in detail. The strategicplans are developed with referenceto the Leaders’ communiqués andvarious other high level directives aswell as consultation with other keystakeholders. The PSPs include a goaland objectives as well as programmeperformance indicators which willenable stakeholders to measureperformance against targets.Individual work plans are summarisedon a personalised Corporate Plan on aPage (CPOP) which in turn is linkedto the Individual Planning & Reviewand subsequent remuneration reviewprocess.PSPs and individual work plans feedinto the overall Annual BudgetingProcess.Formal and informal reporting to stakeholders takes a variety of forms to addressvarying stakeholder requirements and needs. The Forum Officials Committeeassesses the Forum Secretariat’s performance at both the overall corporate leveland also the programme level.The overall planning and reporting framework is summarised in figure 2 below.Figure 2: Overall planning & reporting linkagesProgramme StrategicPlans (3 years)Corporate Plan on a Page(1 year)Corporate Plan(5 Years)Regular ReportingProcessesAnnual Budget & WorkProgrammeThe Pacific Islands Forum whichcomprises 16 independent and selfgoverningstates has its own secretariat- the Pacific Islands Forum Secretariat.The Forum Secretariat’s mandateis delivered through the annualLeaders’ Communiqués, and highlevel Ministerial meetings’ decisionswhich have delegated authority fromthe Leaders. The Forum Secretariatis also mandated to coordinate theimplementation of the Pacific Plan.The Pacific Islands Forum Secretariatis an inter-governmental organisationwhich aims to strengthen regionalcooperation and integration andrepresent Members’ interests. As wellas its role in harmonising regionalpositions on various political andpolicy issues, the Secretary Generalof the Forum Secretariat chairs theCouncil of Regional Organisations inthe Pacific (CROP).The Forum Secretariat is led bythe Secretary General who isdirectly responsible to the ForumLeaders and to the Forum Officials’Committee (the governing bodycomprising representatives from allForum Members) which oversees theSecretariat’s activities.Offices: Headquarters – Suva, Fiji.The Forum Secretariat also has TradeOffices in Auckland, Beijing, Sydney,and Tokyo.As part of its outreach assistance toMembers, the Forum Secretariat hasdesk officers in the Smaller IslandStates (SIS) of Cook Islands, Kiribati,the Marshall Islands, Nauru, Niue,Palau and Tuvalu to complement theresources of its smallest Members.The Forum Secretariat also has arepresentative based in Solomon Islandsand plans to widen representation inother Member countries.History: The Pacific Islands Forumwas founded in 1971 as the SouthPacific Forum. In 2000, the name waschanged to the Pacific Islands Forumto better reflect the geographic locationof its Member states in the north andsouth Pacific.The Secretariat to the Forum wasinitially established as a trade bureauin 1972 and later became the SouthPacific Bureau for Economic Cooperation(SPEC). In 2000, whenthe name of the Forum changed, theSecretariat became the Pacific IslandsForum Secretariat.Legal Status: The Pacific IslandsForum Secretariat is an internationalorganisation established by treaty,enjoying legal personality in each of itssixteen Member countries.Governance: The Forum Secretariat’sgoverning body is the Forum OfficialsCommittee (FOC) which meets at leastannually before the Leaders’ Forum.The Forum Secretariat also reportsto the Pacific Plan Action Committee(PPAC) on progress against theimplementation of the Pacific Plan.Working language: English1 2 1 3


p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cp a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cC O R P O R A T E P L A N 2 0 0 8 - 2 0 1 2 2 0 0 8 - 2 0 1 2 C O R P O R A T E P L A NThe Council of Regional Organisations of the Pacific (CROP)The Forum Leaders established theCouncil of Regional Organisations ofthe Pacific, CROP (formerly the SouthPacific Organisations CoordinatingCommittee, SPOCC) in 1988 withthe mandate to improve cooperation,coordination, and collaborationamong the various intergovernmentalregional organisations to work towardachieving the common goal ofsustainable development in the Pacificregion. CROP comprises the headsof the intergovernmental regionalorganisations in the Pacific.The 1995 Forum mandated theSecretary General of the ForumSecretariat to be the permanent chairof CROP, a decision reaffirmed atthe Special Leaders’ Retreat in April2004. Leaders also mandated the‘coordination role’ of CROP to theSecretary General. The SecretaryGeneral reports to Leaders on CROPmatters.CROP functions as (i) a coordinationmechanism between the heads of theregional organisations in the Pacific,and (ii) a high-level advisory body, toprovide policy advice and may assistin facilitating policy formulation atnational, regional and internationallevel. CROP provides a forum toenable CROP heads to collectivelyreview progress with their respectiveorganisations’ contributions on thePacific Plan.CROP takes advantage ofopportunities to pool and shareexpertise and resources to optimisebenefits to Member countries andterritories. Where CROP sees theneed, it establishes specific workinggroups with clear terms of referenceto address important emerging or ongoingpriority issues of a cross-cuttingnature.In addition to the Forum Secretariat,the members of CROP are:Fiji School of Medicine [FSMed]Website: www.fsm.ac.fjPacific Islands DevelopmentProgramme [PIDP]Website: www.pidp.eastwestcenter.orgPacific Islands Forum FisheriesAgency [FFA]Website: www.ffa.intPacific Power Association [PPA]Website: www.ppa.org.fjSecretariat of the Pacific Community[SPC]Website: www.spc.intSecretariat of the Pacific IslandsApplied Geoscience Commission[SOPAC]Website: www.sopac.orgSecretariat of the Pacific RegionalEnvironment Programme [SPREP]Website: www.sprep.orgSouth Pacific Board for EducationalAssessment [SPBEA]Website: www.spbea.org.fjSouth Pacific Travel [SPT]Website: www.south-pacific.travelUniversity of the South Pacific [USP]Website: www.usp.ac.fjEmail: info@forumsec.org.fjT: +679 331 2600CONTACT DETAILSPacific Islands ForumSecretariatPrivate Mail BagSuva, FijiWebsite: www.forumsec.orgMember statesAustralia Kiribati Palau Solomon IslandsCook Islands Nauru Papua New Guinea TongaFederated States ofMicronesiaNew Zealand Marshall Islands TuvaluFiji Niue Samoa VanuatuNew CaledoniaAssociate membersFrench PolynesiaTimor-LesteTokelauWallis & FutunaPost Forum Dialogue PartnersObserversAsian Development BankCommonwealth SecretariatUnited NationsWestern and Central Pacific FisheriesCommissionCanada, China, European Union, France, India, Indonesia, Italy, Japan, Korea, Malaysia, Philippines, Thailand, UnitedKingdom and United States of America.1 4 1 5


p a c i f i c i s l a n d s f o r u m s e c r e t a r i a tE x c e l l i n g T o g e t h e r f o r t h e P e o p l e o f t h e P a c i f i cC O R P O R A T E P L A N 2 0 0 8 - 2 0 1 2Notes1 6

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