ONE COURT SQUARE

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ONE COURT SQUARE

ONE COURT SQUARE


REQUEST FOR PROPOSALCity of Harrisonburg and Harrisonburg Redevelopment and Housing AuthorityPurposeThe City of Harrisonburg and the Harrisonburg Redevelopment and Housing Authority (HRHA) are jointlymarketing for sale a three story building and property consisting of approximately 26,000 square feet ofcommercial business space located in the heart of the City’s downtown business district. Unlike a traditionalsale of City-owned property, this RFP approach will provide the Proposer(s) an opportunity to present plansfor the use(s) and redevelopment of the property. Prior to final sale the Harrisonburg City Council andHRHA Board of Directors will consider the disposition of the property after conducting a public hearing andafter mutually agreeing upon terms and conditions of reuse and redevelopment of the property through anegotiated contract with the future owner(s). Note both the disposition of the property and the final contractmust be approved by a public vote of the Harrisonburg City Council.TimetableThe sale and redevelopment of this property is considered a high priority for both the City Council and HRHABoard of Directors. The planning and design should begin immediately following the contract award andproceed through construction and occupancy in a timely and uninterrupted manner.QualificationsThose interested in responding to this RFP must have a sound understanding of the goals of this solicitation,the skills and financial resources necessary to satisfactorily complete the work and a demonstrated trackrecord of having successfully completed similar development/redevelopment projects.The PropertyThe site of the property is located in the downtown business district adjacent to the historic Court Squarefacility, which houses the City of Harrisonburg and Rockingham County Court House. The property’s physicaladdress is One Court Square, Harrisonburg, VA 22801. The tax identification number is 34-S-2. (Seeappendix C for site maps)The building is situated on a rectangular parcel of land approximately 5,000 square feet in area. Thebuilding is a three story structure with six (6) levels including a basement, encompassing a total area ofapproximately 26,000 square feet. The building is constructed of steel and CMU block with an exterior brickwall. The building was originally constructed in 1950 as a department store and was most recently used asa business office until it was vacated after purchase by the City of Harrisonburg and HRHA in 2005.Subsequent to the purchase in 2005, HRHA commissioned a demolition of interior walls and partitions.During this demolition phase, asbestos abatement was also completed. (See appendix B for photos)Site visits to the property are encouraged and can be coordinated through the Mr. Brian Shull, Director ofEconomic Development (540) 432-7701. Site visits will be granted upon request provided the Proposer(s)gives advance notice of at least one (1) business day.1


ProposalProposals to redevelop One Court Square will need to address the following major categories: Siteassessment, competitive market analysis, marketing plan, continuity with existing downtown buildings and adescription of the design principles proposed to be utilized in the building’s redevelopment.Site AssessmentThe proposed development of this property will need to reflect the highest and best possible use(s) for thisbuilding. Development will need to be sensitive, however, to adjoining properties, buildings and theirrespective uses. Proposals will also need to consider planning elements which address the downtownbusiness district including the City’s zoning ordinances (see appendix E) for B-1 zoned property. Throughthe site assessment the proposals should identify existing constraints to the conceived development use(s)of the building and how the constraints will be addressed.Competitive Market Analysis (CMA)Using those proposed uses identified in the site assessment the competitive market analysis (CMA) willdemonstrate the viability of those proposed uses. The CMA should compare real estate transactions andother market data for similar development uses for a period of at least one (1) year within the Commonwealthof Virginia. Through the CMA the Proposer(s) is/are being asked to demonstrate to the City and HRHA thatthe proposed uses of the property can be economically viable within the Harrisonburg market.Marketing PlanA marketing plan should be provided that demonstrates a list of potential buyers or tenants and the strategyto successfully market the property. Like the CMA, the marketing plan demonstrates to the City ofHarrisonburg and HRHA that the Proposer(s) can successfully establish a market for the proposed use(s).Continuity and Design PrinciplesThe location of One Court Square in the heart of downtown Harrisonburg provides a unique opportunity forthe redevelopment of an existing building in a thriving downtown location. The proposal will need to identifyhow the use(s) of the building and renovations/alterations to the building will complement and enhance theexisting downtown area. Proposer(s) are encouraged to refer to various planning documents including TheCity of Harrisonburg’s Comprehensive Plan, Downtown Master Streetscape Plan, Downtown Parking Studyand other documents included in the RFP packet. The design should include conceptual architecturalrenderings of the building’s interior and exterior, provisions for ingress and egress of tenants and visitors tothe building including commercial delivery, if applicable, and provisions for tenant and visitor parking. Notethat the property does not have off street parking. The Proposer(s) must be able to demonstrate how thebuilding and proposed uses of the property will function within the existing downtown setting.Proposal RequirementsThe proposal should have all information necessary for the City of Harrisonburg and HRHA to evaluate theexpertise and qualifications of the Proposer in developing the property as outlined above. A $5,000 depositwill be required at the time of submission of the proposal. If a contract is negotiated and the property sold2


the $5,000 will be deducted from the final sale price. The deposit will be refunded, less a $500 evaluationfee for those proposals not selected.The proposal shall be limited to twenty (20) typewritten pages excluding illustrative material which shall belocated in the appendices. All information included in any submitted proposal(s) shall be considered publicrecord only after an interim agreement has been reached between the City of Harrisonburg and the selectedProposer. Therefore, any material which is deemed proprietary by the Proposer(s) must be clearly andprominently noted at the time of submission. Financial data and other proprietary information should beidentified in this manner and separated within the proposal, preferably in an appendix.Ten (10) copies and one (1) electronic copy shall be provided to the City of Harrisonburg.Proposals shall provide the information and documentation noted below.• Name of company (or business entity) submitting proposal. In the case of a team submission, thelead company or business entity must be clearly noted.• Type of business entity (i.e. corporation or partnership: please include certificates of good standing,article, by-laws, annual reports etc)• Place(s) of incorporation• Name, location and telephone number of the Proposer’s representative to contact regarding allmatters. In the case of a team submission, the primary contact needs to be clearly noted.• Name, addresses, and function to be performed by any and all subcontractors, vendors, partners orconsultants to be involved in performance of the work.• Qualifications of key personnel should be included• Federal Tax Identification Number• The lead firm must submit a list of three (3) references who can attest to the lead firm’s ability toconstruct similar projects. References must include name(s) of contact persons, their title, telephoneand e-mail address• A non-binding purchase price for the property.Scoring MatrixThe City of Harrisonburg and HRHA will review the proposals and score them on a one hundred (100) pointscale using the following matrix:Proposed plan for the development of property and related narrative: 35Experience in developing properties of a similar nature, complexity, importance etc 25Qualifications of personnel, references and financial 20Technical approach and methodology 10Quality and content of the proposal 10100InterviewsFollowing the evaluation and scoring of proposals, a group of finalists will be asked to appear for aninterview. If invited for an interview, those individuals identified in the proposal as key personnel must3


participate in the interview. Interviews will be conducted in person in Harrisonburg at a time and place to bedetermined. Neither the City of Harrisonburg nor HRHA will be responsible for any costs associated with thedevelopment of this proposal or attendance for the interview(s).Contract NegotiationFollowing the evaluation, scoring and interviews, if applicable, the City of Harrisonburg and HRHA will selectat least one (1) proposal for further discussions and negotiations to review the proposed scope of work etc.Following these negotiations the Proposer(s) will be given the opportunity to submit a final and best proposal.This final proposal will become the basis for the development agreement and will be incorporated into a finalcontract between the seller (City of Harrisonburg) and the buyer(s) (Proposer). The City of Harrisonburg andHRHA reserve the right to reject any and all proposals.SubmissionTen (10) copies and one electronic copy shall be submitted to the City of Harrisonburg, Office of CityManager, 345 S. Main Street, Harrisonburg, VA 22801 by 3:00pm, Friday April 16, 2010. Proposalsubmission packets should be prominently marked “One Court Square”.Questions about the RFP should be submitted in writing to Mr. Brian Shull, Director of EconomicDevelopment, 345 S. Main Street, Harrisonburg, VA 22801 or to brians@harrisonburgva.gov no less thanfive business days prior to the due date. Written responses will be distributed all Proposers who haveobtained the RFP.4


AppendixREQUEST FOR PROPOSAL .................................................................................................................................................... 1ONE COURT SQUARE ........................................................................................................................................................... 6CITY OF HARRISONBURG AND DOWNTOWN HARRISONBURG MAP .................................................................................. 8CITY OF HARRISONBURG COMPREHENSIVE PLAN CHAPTER 14 ....................................................................................... 10COPY OF B‐1 ZONING ORDINANCE .................................................................................................................................... 15COPY OF CITY CODE – DOWNTOWN TECHNOLOGY ZONE ................................................................................................ 16COPY OF CITY CODE – ARTS AND CULTURAL DISTRICT ..................................................................................................... 21HARRISONBURG DOWNTOWN STREETSCAPE PLAN ......................................................................................................... 23DOWNTOWN PARKING PLAN ............................................................................................................................................ 24RETAIL MARKET PLACE PROFILE ........................................................................................................................................ 25DEMOGRAPHIC & INCOME PROFILE ................................................................................................................................. 26BUSINESS SUMMARY ......................................................................................................................................................... 27GENERAL TERMS AND CONDITIONS .................................................................................................................................. 28PROPOSAL INFORMATION & CHECKLIST ........................................................................................................................... 345


ONE COURT SQUARESouth East Corner6


Building Facing South7


CITY OF HARRISONBURG AND DOWNTOWN HARRISONBURG MAP8


CITY OF HARRISONBURG COMPREHENSIVE PLAN CHAPTER 14IntroductionCities, and areas within cities, often go through periods of community and economic health as well as periodsof stress. Virtually all cities have areas within them that at some time are in need of rehabilitation andrevitalization. The City of Harrisonburg has identified a number of areas of the city where revitalizationstrategies should be applied. The goal is to help these areas return to their original prosperity, attractiveness,and function so that they again become assets to the community and meet the needs of businesses and/orresidents.BackgroundDowntownDowntown Harrisonburg was once the economic center of the city and the region, but has beenovershadowed by new commercial and business areas. The city has made steps towardrevitalizing its downtown, recognizing that a vital city center attracts business, tourists, andimproves the overall quality of life for residents. To that end, Harrisonburg offers tax incentivesto downtown property owners, has created the Arts and Cultural District and has providedsupport for Harrisonburg Downtown Renaissance, a new non-profit organization seekingrevitalization of downtown.Central Business District Tax Incentive: The city has established tax incentives to encouragethe renovation and/or rehabilitation of older structures downtown. The incentive is offered toowners of B-1 zoned (Central Business District) commercial and residential real estate that is atleast 25 years old. It provides partial exemption of real estate taxes, not to exceed the amount ofthe increase in assessed value due to the renovation, for up to five years.Arts and Cultural District: The ordinance establishing the Arts and Cultural District wasadopted in 2001. The district is comprised of the B-1 (Central Business District), parts of B-2(General Business District) adjacent to B-1, and James Madison University’s main campus. Thecity’s stated goal in creating the district is “to improve the economic conditions of the centralportion of the city which could, in turn, benefit the welfare of the citizens of Harrisonburg.” Thedistrict offers qualified arts organizations exemption from business, professional, andoccupational license taxes and fees for three years. In addition, organizations are exempt fromadmission taxes and can qualify for the Central Business District tax incentive described above.Downtown Renaissance Initiative: Harrisonburg Downtown Renaissance grew out of an effortinitiated by City Council in April 2002 to evaluate a proposal to create a pedestrian mall indowntown Harrisonburg. Its mission has since broadened in scope, and is to “work inpartnership with city government and the community to develop a comprehensive vision andmaster plan to revitalize downtown Harrisonburg into a prosperous and vibrant city center.” Itsboard of directors and advisory board include representatives of the Rockingham County Boardof Supervisors, Harrisonburg-Rockingham Convention and Visitors Bureau, Harrisonburg-Rockingham Chamber of Commerce, City Council, Citizens for Downtown, Eastern MennoniteUniversity, James Madison University, Arts Council of the Valley, as well as individual propertyowners, architects, and bankers.10


The Downtown Renaissance board of directors has laid out the following organizational objectives:• Economic: To strengthen the downtown district’s existing economic base, seek ways tointroduce new types of commerce suitable for a downtown venue, and convert underutilizedspace into productive uses.• Design: To promote the enhanced physical appearance of the district by capitalizing on itsassets, rehabilitating historic buildings, encouraging supportive new construction andbeautifying the streetscape.• Promotion: To market the downtown districts unique qualities to potential customers,investors, new businesses, local citizens and visitors through effective strategies and specialevents.• Organization: To build cooperation and consensus between all stakeholders in an effort tomeet our mission and objectives, to strengthen our Main Street program, and to improve thequality of life for the people who live, work and visit downtown Harrisonburg.Harrisonburg applied for and became an affiliate member of the Virginia Main Street program in2003 and will use the resources of that program to further the goals of Downtown Renaissanceand the revitalization goal, objectives and strategies of this comprehensive plan. Included in thelatter is the development of a downtown revitalization plan. This plan could address a widerange of issues, among them the following:• Recommended changes in land use• The appropriate density and intensity of downtown development and redevelopment• Incentives to rehabilitate existing quality buildings• Design guidelines addressing such issues as building height, setback, orientation, façadetreatment, commercial signage, etc.• Parking needs and standards for the location and design of parking lots• Needed transportation improvements, including roads, sidewalks, bicycle lanes and trails,transit stops, etc.• Streetscape improvements, including signage, lighting, street trees, landscaping, pavingmaterials, and street furniture.Edom Road Revitalization AreaThe city staff and Comprehensive Plan Advisory Committee have identified several blocksaround Edom Road, as shown on the Plan Framework Map, as an area in need of revitalization.Located next to downtown, this area currently exhibits low quality and deteriorating buildingstock and conflicting land uses. The goal is to encourage reinvestment and to seek coordinatedredevelopment of the area transforming it into an attractive and vital city asset. Therevitalization plan for this area should consider such issues as the following:• Quality of building stock• Number of vacancies• Presence of historic and environmental resources• Economic viability of businesses• Parcels where redevelopment is recommended• Appropriate land uses and zoning• Redevelopment and building rehabilitation incentives• Needed public investments (roads, sidewalks, streetscape, infrastructure)Older Shopping CentersThe City of Harrisonburg is experiencing a phenomenon in the retail sector that is being felt incommunities all across the nation, that is, the overbuilding of retail space. New shopping centers11


add few new retail businesses to the local market, instead drawing existing businesses to newquarters. The result is high vacancies in older shopping centers as retailers move to the newones. In some cases, the new shopping centers add new businesses, but the competition createdcauses older retailers to go out of business. Harrisonburg has experienced both these phenomenarecently. Examples of vacancies created include the following:• Vacancies created by Harrisonburg Crossing: The Wal-Mart adjacent to Valley Mall closedwith the opening of new Wal-Mart here; Circuit City and Staples also relocated toHarrisonburg Crossing, leaving their existing spaces on E. Market Street vacant.• Vacancies created by grocery store closures: at least 2 vacant grocery stores (Farmer Jack’sat Cloverleaf and Dukes Plaza)A study of the city’s retail sector is in order to determine whether this is a trend for the future ora momentary restructuring of the retail market. This study would inform the PlanningCommission and City Council as to the impact of their commercial rezoning decisions on futureretail vacancies. At the same time, it would help determine whether some older shopping centers should bethe focus of retail revitalization efforts or should be replanned for alternative uses.Neighborhood Conservation AreasThe Comprehensive Plan Advisory Committee has identified a number of neighborhoods around the edgesof downtown as experiencing stress. These neighborhoods are highlighted on the Plan Framework Map.Some are suffering from poorly maintained, deteriorating, or vacant homes and spot conversions of singlefamily homes to apartments, often for students. Other areas contain older deteriorating apartment buildings.Some are affected by encroaching commercial development or inappropriate conversion of houses to nonresidentialuses. Impacts of traffic on highly traveled roadways may also be creating neighborhood stress.This plan recommends that for each of these areas a community-based neighborhood plan be developed toaddress these and other issues raised by the community. Such plans might include:• Programs to encourage the rehabilitation and renovation of older houses;• Programs to facilitate home ownership and improve the quality of rental housing;• Revisions to the Zoning Ordinance to reduce the number of variances and conditional usepermits needed to build and renovate older homes on small lots;• Strategies to reduce land use conflicts, including conflicts between residential areas andadjacent commercial or industrial areas and conflicts created by the expansion of public andinstitutional uses within neighborhoods;• Programs to reduce pressures to convert single family houses and lots to other uses;• Traffic impacts analyses addressing commuter traffic on major through roads and industrialtruck traffic;• Recommended infrastructure improvements, including street and sidewalk repairs, trafficcalming measures, new sidewalks and trails, upgraded water and sewer lines;• Other public investments, such as street tree planting, pocket parks, and community centers;• Resolution of safety and security issues;• Programs to encourage the involvement of neighborhood residents in the improvement andmaintenance of their neighborhoods (building leadership capacity, encouraging civicinvolvement); and• Standards for public landscaping, streets, and utilities in the historic districts to enhance their distinctivedesign.Revitalization Goal, Objectives and StrategiesGoal 13. To enhance and revitalize existing residential and commercial areas.Objective 13.1 To make downtown revitalization a major, high priority public/privateinitiative, the cornerstone of the city’s economic development, tourism,12


historic preservation, and civic pride enhancement efforts.Strategy 13.1.1 To support the initiatives of Downtown Renaissance in suchareas as:• Creating a permanent, well funded downtown revitalizationorganization• Developing design guidelines and design enhancement projects• Seeking historic district designation for the Court Square area• Marketing and promoting downtown businesses, restaurants andretailers• Promoting the Arts and Cultural District and encouraging thelocation of museums and other cultural facilities downtown• Strengthening downtown’s economic base as a regional destination• Making downtown the focal point for community and regionalevents.Strategy 13.1.2 To develop with Downtown Renaissance a downtownrevitalization plan to guide the rehabilitation and development ofthe area. This plan should address the following:• Recommended changes in land use• The appropriate density and intensity of downtown development andredevelopment• Incentives to rehabilitate existing quality buildings• Design guidelines addressing such issues as building height,setback, orientation, façade treatment, commercial signage, etc.• Parking needs and standards for the location and design of parking lots• Needed transportation improvements, including roads, sidewalks, bicyclelanes and trails, transit stops, etc.• Streetscape improvements, including signage, lighting, street trees,landscaping, paving materials, and street furniture.Strategy 13.1.3 To promote and create incentives for development of newhousing downtown in accordance with the downtownrevitalization plan.Strategy 13.1.4 To seek designation of Harrisonburg as a full-member VirginiaMain Street Community.Strategy 13.1.5 To prepare a redevelopment and revitalization plan for the EdomRoad Revitalization Area, which is located adjacent to downtown.Objective 13.2 To examine the extent to which changes in the retail sector are relatedto retail growth versus retail relocation, to seek to minimize long-termretail vacancies, and to initiate programs to redevelop and revitalizeabandoned older retail areas.Strategy 13.2.1 To understand and monitor trends and conditions in the local andregional retail market.Strategy 13.2.2 To consider the impacts of new retail commercial rezoning on thecurrent retail supply and demand.Strategy 13.2.3 To actively market older shopping centers with high vacanciesincluding consideration of conversion to other uses.13


Objective 13.3 To identify neighborhoods under stress and seek to stabilize, improve themaintenance of, and revitalize these neighborhoods.Strategy 13.3.1 To prepare community-based neighborhood plans forneighborhood conservation areas identified on the PlanFramework Map. Such plans might include:• Programs to encourage quality rehabilitation and renovation ofolder houses;• Programs to facilitate home ownership and improve the quality of rentalhousing;• Revisions to the Zoning Ordinance to reduce the number ofvariances and conditional use permits needed to build andrenovate older homes on small lots;• Strategies to reduce land use conflicts, including conflicts betweenresidential areas and adjacent commercial or industrial areas and conflictscreated by the expansion of public and institutional uses withinneighborhoods;• Tools to assure compliance with zoning and property maintenance codes,particularly for residential rental units;• Programs to reduce pressures to convert single family houses and lots toinappropriate other uses;14


COPY OF B­1 ZONING ORDINANCESec. 10-3-82. General.The regulations set forth in this article or set forth elsewhere in this chapter when referred to in this article arethe "B-1" central business district regulations.(Ord. of 4-23-96)Sec. 10-3-83. Purpose of district.This district is the urban and regional center for the conduct of commercial, financial, professional andgovernmental activities to which the public requires direct and frequent access. These regulations areintended to protect and improve activities, and to prevent uses not requiring a central location which wouldcreate friction in the efficient performance of the primary activities of an urban and regional center. Inaddition, both transient and nontransient housing facilities are permitted within limits that will assure asupporting role to the primary functions of the district.(Ord. of 4-23-96)Sec. 10-3-84. Uses permitted by right.[The following uses are permitted by right:](1) Retail stores, convenience shops, personal service establishments, restaurants, food and drug stores.(2) Governmental, business and professional offices and financial institutions.(3) Hotels, motels and building used for dwelling unit(s), CBD, as defined under section 10-3-24, Dwellingunit(s), CBD, may be occupied by a family or not more than four (4) persons, except that such occupancymay be superseded by building regulations.(4) Theaters, community rooms, museums and galleries and other places of assembly for the purpose ofentertainment or education.(5) Religious, educational, charitable and benevolent institutional uses which do not provide housingfacilities.(6) General service or repair shops, when not employing more than fifteen (15) persons on the premises ina single shift (not including persons whose principal duties are off the premises) and providing that allstorage and activities are conducted within a building. Examples: Cleaning and laundry establishments,printing and tailoring shops, appliance repairs, upholstery and furniture repairs.(7) Public and privately owned parking lots and parking garages.(8) Accessory uses incidental to any permitted uses which are attached to or within the principal building.(9) Telecommunications equipment and facilities, provided such equipment and facilities are located in anenclosed structure.(10) Public libraries.(11) Public uses.(12) Research and development activities which do not cause any more smoke, dust, odor, noise, vibrationor danger of explosion other than uses permitted in this district and which involve no more than fifteen (15)percent of the gross floor area in the assembling or processing of products. Any assembling or processingshall only involve products developed on the premises. All services and storage shall be conducted within theprincipal structure which is to be completely enclosed.(Ord. of 4-23-96; Ord. of 2-22-02; Ord. of 3-26-02; Ord. of 1-11-05)15


COPY OF CITY CODE – DOWNTOWN TECHNOLOGY ZONE§ 10-6-1. Purpose and intent.§ 10-6-2. Administration.§ 10-6-3. Definitions.§ 10-6-4. Boundaries of the Harrisonburg Downtown Technology Zone.§ 10-6-5. Qualifications.§ 10-6-6. Incentives for qualified technology businesses.§ 10-6-7. Certification procedure.§ 10-6-8. Confidentiality.§ 10-6-9. Nonwaiver.§ 10-6-10. Zoning ordinances not affected.Sec. 10-6-1. Purpose and intent.The city finds that the creation of the Harrisonburg Downtown Technology Zone, with incentives foreconomic growth and job creation as authorized by section 58.1-3850 of the Code of Virginia, will serve asthe mechanism for information technology expansion by clustering e-commerce, communication, homelanddefense, information security and assurance companies to foster a high-technology economy for the city.(Ord. of 1-11-05)Sec. 10-6-2. Administration.The administrator of the Harrisonburg Downtown Technology Zone shall be the city manager orhis/her designee. The city manager in consultation with the commissioner of revenue and the HarrisonburgDowntown Technology Zone Advisory Committee and its management team, shall be responsible fordetermining whether a business is a qualified technology business.(Ord. of 1-11-05)Sec. 10-6-3. Definitions.For the purpose of this article, the following words and phrases shall have the meaning subscribedbelow, unless clearly indicated to the contrary.(1) Base year: The base year is the fiscal year in which a technology business becomes a member of theHarrisonburg Technology Zone, with incentives starting on July 1 of the following fiscal year.(2) Broadband: A catch term referring to any digital transmission speed of about 1.5 Mbps (megabits) orhigher, usually used in the context of an Internet connection. The most common forms of broadband Internetconnections are over cable TV lines and through digital subscriber line (DSL) technology which usesstandard copper phone lines. Broadband Internet access is also available over satellite and fixed wirelessconnections.16


(3) Business: Any corporation, partnership, electing small business (subchapter S) corporation, limitedliability company or sole proprietorship authorized to conduct business in the Commonwealth of Virginiawhich possesses a valid business license from the city and is not in arrears on payment of taxes and fees tothe city.(4) Existing business: A business actively engaged in the conduct of trade or business in the city prior to anarea being designated as the Harrisonburg Downtown Technology Zone.(5) Harrisonburg Innovation Center: A specific building physically located within the Harrisonburg DowntownTechnology Zone that houses information technology companies that will serve as the mechanism forinformation technology expansion by clustering e-commerce, communication, homeland defense, informationsecurity and assurance companies, and others to foster a high-technology economy for the city.(6) New business: A business not previously located within the city limits that begin operations in theHarrisonburg Downtown Technology Zone after the technology zone was designated.(7) Qualified technology business: A technology business that has met the qualifications set forth in thisarticle.(8) Technology business : An information technology business that develops health and security solutionsfor corporate and national well-being, i.e., bioinformatics, health informatics, nanoinformatics, datamanagement, telecommunications, data warehousing, desktop publishing, web development, designengineering, software engineering, e-commerce, Internet service provider, wireless technologies, or virtualtechnologies.(9) Technology zone: A specified geographic area within the central business district of the city thatspecializes in growing information technology businesses that will create technology, jobs and foster aclustering of technology firms.(10) Wireless: A network that allows secure connections to a shared bandwidth network via selectfrequencies of the electromagnetic spectrum. The 802.11 series of standards focuses on data transfer inlocal area networks, whereas 3G offers an integrated voice and data service over existing mobile networks.(Ord. of 1-11-05)Sec. 10-6-4. Boundaries of the Harrisonburg Downtown Technology Zone.The Harrisonburg Downtown Technology Zone is located in historic downtown Harrisonburg using thestreets and railroad tracks as a geographic barrier. The northern boundary is East Elizabeth Street; thewestern boundary is North Liberty Street to West Market Street, west on West Market Street to the railroadtracks, south on the railroad tracks to West Water Street, west on West Water Street to Old South HighStreet, south on Old South High Street to West Bruce Street; the southern border is Bruce Street; and theeastern border is South Federal Street. Properties fronting either side of these border streets and the railroadtracks shall be included within the zone. Boundary adjustments must be approved by city council.(Ord. of 1-11-05; Ord. of 6-13-06)Sec. 10-6-5. Qualifications.17


Companies wishing to be a member of the HIC will undergo a thorough evaluation by themanagement team and must meet the following criteria:• Early-stage or semi-mature development status• A high likelihood for business success• Prospects for a profitable product or service• An experienced, devoted managerial staffThe following types of companies may be eligible to qualify for acceptance into the HarrisonburgDowntown Technology Zone, pending a thorough review by the administrator:• Bioinformatics• Health informatics• Nanoinformatics• Data management• Telecommunications• Information technology (Software, sales, services)• Data warehousing• Desktop support• Technical writing• Web development• Design engineering• Software engineering (Products and services)• Customer service (Via telephone or computer)• E-commerce• Internet service provider• Wireless technologies• Virtual technologiesOther types of information technology businesses may qualify for acceptance into the HarrisonburgDowntown Technology Zone upon a thorough review of their qualifications and at the discretion of the citymanager in consultation with the commissioner of revenue as well as the Harrisonburg DowntownTechnology Zone Advisory Committee and its management team.(Ord. of 1-11-05)Sec. 10-6-6. Incentives for qualified technology businesses.Due to the nature of competition for high-tech companies, it is common practice to offer incentives tosuch companies to entice them to relocate to areas not typically known as technology zones. The incentivesidentified for this project reflect commonly offered incentives for similar technology zones.• Twenty-five (25) percent reduction on property taxes for machinery and equipment in year one (1) aftercertification.• Three-year business, professional, and occupational license tax/fee exemption.• Exemption from water and sewer connection fees and renewal fees for period of two (2) years from date ofcertification.• Partial exemption for certain rehabilitations, renovations, or replacements of structures as defined withinsection 4-2-28 of the City of Harrisonburg Code.(Ord. of 1-11-05)Sec. 10-6-7. Certification procedure.18


(a) A technology business seeking to obtain the benefits provided under the Harrisonburg DowntownTechnology Zone must make an application the Harrisonburg Downtown Technology Zone administrator forreview by its advisory committee. Application can be made at any time during the year.(b) The Harrisonburg Downtown Technology Zone administrator will investigate and verify that eachapplicant is in compliance with the Harrisonburg Downtown Technology Zone's qualifications.(c) An existing business located within the city limits shall become eligible for the downtown technologyzone incentives if it meets one of the following conditions: (i) an existing technology firm in the city that isincluded within the zone as a result of expanding the downtown technology zone boundaries; or (ii) anexisting technology firm within the city limits which moves into the downtown technology zone. If either of theabove conditions occurs then in order to be certified for the downtown technology zone incentives theexisting technology firm must meet one of the following two (2) criteria: (a) the existing technology firm mustagree to add a minimum of ten (10) new jobs within twenty-four (24) months of certification; or (b) the existingtechnology firm must invest a minimum of five hundred thousand dollars ($500,000.00) into the facility orequipment located within the downtown technology zone. An existing business in the city's central businessdistrict shall not qualify for the downtown technology zone incentives program by reorganizing or changing itsform in a manner that does not alter the basis of the business assets or results in a taxable event.(d) If a qualified technology business fails to honor its commitment to the Harrisonburg DowntownTechnology Zone, becomes delinquent in taxes or files for bankruptcy, this failure will result in forfeiture ofeligibility for city incentives as described herein.(e) If a qualified technology business leaves the city to conduct business in another location within three (3)years of its initial acceptance as a member of the Harrisonburg Downtown Technology Zone, the qualifiedtechnology business will be required to repay the city a prorated amount. The proration’s will be based on thenumber of years the qualified technology business stayed after its initial year of receiving HarrisonburgDowntown Technology Zone incentives. The qualified technology business shall repay a prorated amountequal to the following:1st Year--the qualified technology business must repay seventy-five (75) percent of the total incentivesreceived.2nd Year--the qualified technology business must repay fifty (50) percent of the total incentives received.3rd Year--the qualified technology business must repay twenty-five (25) percent of the total incentivesreceived.(Ord. of 1-11-05; Ord. of 6-27-06)Sec. 10-6-8. Confidentiality.To the extent permitted under the Virginia Freedom of Information Act, confidential business recordsshall be safeguarded from disclosure. The Harrisonburg Downtown Technology Zone administrator, inestablishing verification procedures with the city manager and commissioner of revenue, shall ensure that allprivacy concerns and rights are protected.(Ord. of 1-11-05)Sec. 10-6-9. Nonwaiver.Unless expressly stated herein, this article shall not be construed to waive the requirement of anyordinance, regulation or policy of the city, including, but not limited to, those ordinances, regulations, and19


policies that require permits and approvals for land use and construction. Additionally, unless statedotherwise herein, nothing in this article shall be construed as waiving the right of the city to enforce itsordinances, regulations or policies or to collect taxes, fees, fines, penalties or interest imposed by law on aqualified technology business or upon real or personal property owned or leased by a qualified technologybusiness.(Ord. of 1-11-05)Sec. 10-6-10. Zoning ordinance not affected.This article creates economic development incentives and does not impact Harrisonburg Zoningregulations. Nothing herein shall be construed to affect any provision or requirement of the Harrisonburgzoning ordinance.(Ord. of 1-11-05)20


COPY OF CITY CODE – ARTS AND CULTURAL DISTRICT§ 9-5-1. Purpose.§ 9-5-2. Administration.§ 9-5-3. Definitions.§ 9-5-4. Boundaries.§§ 9-5-5--9-5-9. Reserved.Article B. Tax Exemptions§ 9-5-10. Taxes eligible for exemption.§§ 9-5-11--9-5-19. Reserved.ARTICLE A. GENERAL PROVISIONSSec. 9-5-1. Purpose.The City of Harrisonburg finds that the continued development and success of its arts and culturalvenues requires incentives, and determines that the most appropriate method of offering incentives for thearea described below is to create an arts and cultural district in that area, as authorized by section 15.2-1129.1 of the Code of Virginia. The city believes that the establishment of an arts and cultural district willimprove the economic conditions of this geographic area located in the central portion of the city which could,in turn, benefit the welfare of the citizens of Harrisonburg.(Ord. of 6-12-01(2))Sec. 9-5-2. Administration.The administrator of the Harrisonburg Arts and Cultural District shall be the city manager or hisdesignee. The administrator shall determine the procedures for obtaining the benefits created by this chapterand for the administration of this chapter.(Ord. of 6-12-01(2))Sec. 9-5-3. Definitions.For the purposes of this chapter, the phrase below shall have the following meaning, unless clearlyindicated to the contrary:Qualified arts organization. The term qualified arts organization shall mean a business or not-for-profitorganization physically located within the Harrisonburg Arts and Cultural District which, by the determinationof the administrator, positively contributes to the spectrum of arts and cultural activities and venues availableto the public. Examples may include, but are not limited to, theatres, art galleries, museums, and dancestudios.(Ord. of 6-12-01(2))Sec. 9-5-4. Boundaries.21


The arts and cultural district shall be located in the central portion of the city, defined by the followingborders. Beginning at the intersection of Washington and Main Streets, the boundary line follows WashingtonStreet northwest to the railroad tracks, then follows the tracks southwest to Rock Street; west along RockStreet to High Street; south along High Street to Grace Street; east along Grace Street to the railroad tracks;follows the railroad tracks southeast through the James Madison University campus to Cantrell Avenue; westalong Cantrell Avenue to Mason Street; north along Mason Street to Newman Avenue; east along NewmanAvenue to Ott Street; north along Ott Street to Market Street; west along Market Street to Broad Street; northalong Broad Street to Elizabeth Street; west along Elizabeth Street to Community Street; north alongCommunity Street to Johnson Street; east along Johnson Street to Harris Street; north along Harris Street toWashington Street; northwest along Washington Street to the intersection with Main Street. All parcelslocated within the boundaries described above are included in the Harrisonburg Arts and Cultural District.(Ord. of 6-12-01(2))Secs. 9-5-5--9-5-9. Reserved.ARTICLE B. TAX EXEMPTIONSSec. 9-5-10. Taxes eligible for exemption.(1) Business, professional, and occupational license taxes and fees.Qualified arts organizations shall be exempted from the payment of the business, professional andoccupational license (BPOL) taxes and fees imposed by chapter 1 of title 12 of the Harrisonburg City Codefor the first three (3) full years following the actual occupation and/or certification of the qualified artsorganization within the arts and cultural district. To secure the above exemption, the arts organization shallfile all necessary tax applications and apply to the administrator for certification as a qualified artsorganization. Upon certification by the administrator and proof that no taxes are outstanding at the time of theapplication, the arts organization shall be entitled to the three-year exemption created by this section.(2) Admissions taxes.Qualified arts organizations shall be exempt from the fees for admissions tax imposed by chapter 2 of title 4of the Harrisonburg City Code.(3) Partial exemption for certain rehabilitated, renovated or replacement residential and commercialstructures:Title 4, chapter 2, article B, Section 28 of the Harrisonburg City Code offers a partial exemption from taxationto qualified applicants within the B-1 central business district. Real estate within the arts and cultural districtthat is either owned or majority leased by a qualified arts organization for use as an arts and cultural venuemay also be eligible for the partial exemption. Majority in this section is defined as fifty (50) percent or moreof the total square footage of the structure or structures. All requirements imposed by chapter 2 of title 4 ofthe Harrisonburg City Code shall also apply to arts organizations seeking partial tax exemption under thissection of the Code. Upon certification by the administrator, verification by the commissioner of the revenue,and proof that no taxes are outstanding prior to or upon the completion of the rehabilitation, renovation, orreplacement project, the qualified arts organization or lessor shall be entitled to the partial exemption for aperiod no longer than five (5) years.(Ord. of 6-12-01(2))Secs. 9-5-11--9-5-19. Reserved.22


HARRISONBURG DOWNTOWN STREETSCAPE PLANClick HERE to view Downtown Streetscape Plan.23


DOWNTOWN PARKING PLANClick HERE to view the DowntownPLANParking Plan.PAKINGAPARKINGForPLANPrepared ByJohn D. Edwards, Transportation Consultant, Inc.Atlanta, GeorgiaDecember 200924


RETAIL MARKET PLACE PROFILEClick HERE to view the Retail Market Place Profile.25


DEMOGRAPHIC & INCOME PROFILEClick HERE to view the Demographic & Income Profile.26


BUSINESS SUMMARYClick HERE to view the Business Summary.27


GENERAL TERMS AND CONDITIONSPURCHASING AND CONTRACTING MANUAL: This solicitation is subject to the provisions ofThe Purchasing and Contracting Policy Manual for the City of Harrisonburg (City) and therevisions thereto, which are hereby incorporated into this contract in their entirety. A copy of themanual is available for review at the Purchasing office and in the Director of Finance office.APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall begoverned in all respects by the laws of the Commonwealth of Virginia and any litigation withrespect thereto shall be brought in the courts of the Commonwealth. The contractor shallcomply with all applicable federal, state and local laws, rules and regulations.ANTI-DISCRIMINATION: By submitting their (bids/proposals), (bidders/offerors) certify to theCity that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended,as well as the Virginia Fail Employment Contracting Act of 1975, as amended, where applicable,the Virginians With Disabilities Act, the Americans With Disabilities Act and § 11-51 of theVirginia Public Procurement Act.In every contract over $10,000 the provisions below apply:1. During the performance of this contract, the contractor agrees as follows:a. The contractor will not discriminate against any employee or applicant foremployment because of race, religion, color, sex, national origin, age, disability,or any other basis prohibited by state law relating to discrimination inemployment, except where there is a bona fide occupational qualificationreasonable necessary to the normal operation of the contractor. The contractoragrees to post in conspicuous places, available to employees and applicants foremployment, notices setting forth the provisions of this non discrimination clause.b. The contractor, in all solicitations or advertisements for employees plaved by oron behalf of the contractor, will state that such contractor is an equal opportunityemployer.c. Notices, advertisements and solicitations plaved in accordance with federal law,rule or regulation shall be deemed sufficient for the purpose of meeting theserequirements.The contractor will include the provisions of 1. above in ever subcontract or purchaseorder over $10,000, so that the provisions will be binding upon each subcontractor or vendor.ETHICS IN PUBLIC CONTRACTING: By submitting their (bids/proposals), (bidders/offerors)certify that their (bids/proposals) are made without collusion or fraud and that they have notoffered or received any kickbacks or inducements from any other(bidder/offeror), supplier,manufacturer, or subcontractor in connection with their (bid/proposal), and that they have notconferred on any public employee having official responsibility for this procurement transactionany payment, loan, subscription, advance, deposit of money, services or anything of more thannominal value, present or promised, unless consideration of substantially equal or greater valuewas exchanged.28


IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting their (bids.proposals),(bidders/offerors) certify that they do not and will not during the performance of this contractemploy illegal alien workers or otherwise violate the provisions of the federal ImmigrationReform and Control Act of 1986.DEPARTMENT STATUS: By submitting their (bids/proposals), (bidders/offerors) certify thatthey are not currently debarred by the Commonwealth of Virginia from submitting bids orproposals on contracts for the type of goods and/or services covered by this solicitation, nor arethey an agent of any person or entity that is currently so debarred.ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfersto the City all rights, title and interest in and to all causes of action it may now have or hereafteracquire under the antitrust laws of the United States and the Commonwealth of Virginia, relatingto the particular goods or services purchased or acquired by the City under said contract.MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS FOR IFBs AND RFPs1. (For Invitation For Bids:) Failure to submit a bid on the form provided, (if provided) shallbe a cause for rejection of the bid. Modification of or additions to any portion of theInvitation for Bids may be cause for rejection of the bid; however, the City reserves theright to decide, on a case by case basis, in its sole discretion, whether to reject such abid as nonresponsive. As a precondition to its acceptance, the City may, in its solediscretion, request that the bidder withdraw or modify nonresponsive portions of a bidwhich do not affect quality, quantity, price, or delivery. No modification of or addition tothe provisions of the contract shall be effective unless reduced to writing and signed bythe parties.2. (For Request For Proposals:) Failure to submit a proposal on the form provided, (ifprovided) shall be a cause for rejection of the bid. Modification of or addictions to theGeneral Terms and Conditions of the solicitation may be cause for rejection of theproposal; however, the City reserves the right to decide, on a case basis, in its solediscretion, whether to reject such a proposal.CLARIFICATION OF TERMS: If any prospective (bidder/offeror) has questions about thespecifications or other solicitation documents, the prospective (bidder/offeror) should contact theperson whose name appears on the face of the solicitation no later than five working daysbefore the due date. Any revisions to the solicitation will be made only by addendum issued bythe buyer.29


PAYMENT:1. To Prime Contractor:a. Invoices for items ordered, delivered and accepted shall be submitted by thecontractor directly to the payment address shown on the purchase order/contract.All invoices shall show the purchase order number; social security number (forindividual contractors) or the federal employer identification number (forproprietorships, partnerships, and corporations).b. Any payment terms requiring payment in less than 30 days will be regarded asrequiring payment 30 days after invoice or delivery, whoever occurs last. Thisshall not affect offers of discounts for payment in less than 30 days, however.c. All goods or services provided under this contract or purchase order, that is to bepaid for with public funds, shall be billed by the contractor at the contract price.d. The following shall be deemed to be the date of payment: they date of postmarkin all cases where payment is made by mail or the date of offset when offsetproceedings have been instituted as authorized under the Virginia DebtCollection Act.e. Unreasonable Charges. Under certain emergency procurements and for mosttime and material purchases, final job costs cannot be accurately determined atthe time orders are placed. In such cases, contractors should be put on noticethat final payment in full is contingent on a determination of reasonableness withrespect to all invoiced charges. Charges which appear to be unreasonable willbe researched and challenged, and that portion of the invoice held in abeyanceuntil a settlement can be reached. Upson determining that invoiced as to thosecharges which it considers unreasonable and the basis for the determination. Acontractor may not institute legal action unless a settlement cannot be reachedwithin thirty (30) days of notification. The provision of this section do not relievethe City of its prompt payment obligations with respect to those charges whichare not in dispute (Code of Virginia, § 11-69).2. To Subcontractors:a. A contractor awarded a contract under this solicitation is hereby obligated:i. To pay the subcontractor(s) within seven (7) days of the contractor’sreceipt of payment from the City for the proportionate share of thepayment received for work performed by the subcontractor(s) under thecontract; orii. To notify the City and the subcontractor(s), in writing, of the contractor’sintention to withhold payment and the reason.b. The contractor is obligated to pay the subcontractor(s) interest at the rate of onepercent per month (unless otherwise provided under the terms of the contract onall amounts owed by the contractor that remain unpaid seven (7) days followingreceipt of payment from the City, except for amounts withheld as stated in (ii)above. The date of mailing of any payment by U.S. Mail is deemed to bepayment to the addressee. These provisions apply to each sub-tier contractorperforming under the primary contract. A contractor’s obligation to pay an30


interest charge to a subcontractor may not be construed to be an obligation ofthe City.PRECEDENCE OF TERMS: General Terms and Conditions shall apply in all instances.In the even there is a conflict between any of the other General Terms and Conditionsand any Special Terms and Condition in this solicitation, the Special Terms andConditions shall apply.QUALIFICATION OF (BIDDERS/OFFERORS): The City may make such reasonableinvestigations as deemed proper and necessary to determine the ability for the(bidder/offers) to perform the services/furnish the goods and the (bidder/offeror) shallfurnish to the City all such information and data for this purpose as may be requested.The City reserves the right to inspect (bidder’s/offeror’s) physical facilities prior to awardto satisfy questions regarding the (bidder’s/offeror’s) capabilities. The City furtherreserves the right to reject any (bid/proposal) if the evidence submitted by, orinvestigations of, such (bidder/offeror) fails to satisfy the City that such (bidder/offeror) isproperly qualified to carry out the obligations of the contract and to provide the servicesand/or furnish the goods contemplated therein.TESTING AND INSPECTION: The City reserves the right to conduct any test/inspectionit may deem advisable to assure goods and services conform to the specification.ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor inwhole or in part without the written consent of the City.CHANGES TO THE CONTRACT: Changes can be made to the contract in any of thefollowing ways:1. The parties may agree in writing to modify the scope of the contract. An increase ordecrease in the price of the contract resulting from such modification shall be agreedto by the parties as a part of their written agreement to modify the scope of thecontract.2. The Purchasing Agent or City delegated agent may order changes within the generalscope of the contract at any time by written notice to the contractor. Changes withinthe scope of the contract include, but are not limited to, things such as services to beperformed, the method of packing or shipment, and the place of delivery orinstallation. The contractor shall comply with the notice upon receipt. The contractorshall be compensated for any additional costs incurred as the result of such orderand shall give the Purchasing Agency a credit for any savings.DEFAULT: In case of failure to deliver goods or services in accordance with thecontract terms and conditions, the City, after due oral or written notice, may procurethem from other sources and hold the contractor responsible for any resulting additionalpurchase and administrative costs. This remedy shall be in addition to any otherremedies, which the City may have.31


TAXES: Sales to the City of Harrisonburg are normally exempt from State sales tax.States sales and use tax certificates of exemption, Form ST-12, will be issued uponrequest.(NOT NORMALLY REQUIRED FOR SERVICE CONTRACTS)USE OF BRAND NAMES: Unless otherwise provided in this solicitation, the name of acertain brand, make or manufacturer does not restrict (bidders/offerors) to the specificbrand, make or manufacturer named, but conveys the general style, type, character, andquality of the article desired. Any article which the public body, in its sole discretion,determines to be the equal of the specified, considering quality, workmanship, economyof operation, and suitability for the purpose intended, shall be accepted. The(bidder/offeror) is responsible to clearly and specifically identify the product being offeredand to provide sufficient descriptive literature, catalog cuts and technical detail to enablethe City to determine if the product offered meets the requirements of the solicitation.This is required even if offering the exact brand, make or manufacturer specified.Normally in competitive sealed bidding only ht information furnished with the bid will beconsidered in the evaluation. Failure to furnish adequate data for evaluation purposesmay result in declaring a bid nonresponsive. Unless the (bidder/offeor) clearly indicatesin it (bid/proposal) that the product offered is an “equal” product, such (bid/proposal) willbe considered to offer the brand name product referenced in the solicitation. (NOTNORMALLY REQUIRED FOR SERVICE CONTRACTS).TRANSPORTATION AND PACKAGIND: By submitting their (bids/proposals), all(bidders/offerors) certify and warrant that the price offered for FOB destination includesonly the actual freight rate costs at the lowest and best rate and is based upon thestandard commercial packaging, packing and shipping containers shall be used. Allshipping containers shall be legibly marked or labeled on the outside with purchaseorder number, commodity description, and quantity. (NOT NORMALLY REQUIREDFOR SERVICE CONTRACTS).INSURANCE: By signing and submitting a bid or proposal under this solicitation, thebidder or offeror certifies that if awarded the contract, it will have insurance coverage atthe time the contract is awarded. For construction contracts, if any subcontractors areinvolved, the subcontractor will have workers’ compensation insurance in accordancewith §§ 11-46.3 and 65.2-800 et seq. of the Code of Virginia. The bidder or offerorfurther certifies that the contractor and any subcontractors will maintain these insuranceoverages during the entire term of the contract and that all insurance overages will beprovided by insurance companies authorized to sell insurance in Virginia by the VirginiaState Corporation Commission. (NOT NORMALLY REQUIRED FOR SERVICECONTRACTS. GOOD CONTRACTS. INSURANCE IS REQUIRED WHEN WORK ISTO BE PERFORMED ON CITY OWNED OR LEASED FACILITIES OR PROPERTY)SELECTION PROCESS/AWARD: Upon the award or the announcement of thedecision to award a contract as a result of this solicitation, the department will publicly32


post such notice for a minimum of ten (10) days, or will notify all responsivebidders/offerors in writing by mail.BID/PROPOSAL ACCEPTANCE PERIOD: Any bid/proposal resulting from thissolicitation shall be valid for (30) days. At the end of the (30) days, the bid/proposal maybe withdrawn at the written request of the bidder/offeror. If the bid or proposal is notwithdrawn at that time it remains in effect until an award is made or the solicitation iscanceled.EXCUSABLE DELAY: The City shall not be in default of any failure in performance ofthis agreement in accordance with its terms if such failure arises out of causes beyondits reasonable control and without the fault of or negligence of the City. Such causesmay include, but are not restricted to acts of God or the public enemy, fires, flood,epidemics, quarantine restrictions, strikes, freight embargoes, and usually severeweather, but in every case the failure to perform must be beyond the reasonable controland without the fault or negligence of the City.DRUG-FREE WORKPLACE: During the performance of this contract, the contractoragrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) post inconspicuous places, available to employees and applicants for employment, a statementnotifying employees that the unlawful manufacture, sale, distribution, dispensation,possession, or use of a controlled substance or marijuana is prohibited in thecontractor’s workplace and specifying the actions that will be taken against employeesfor violations of such prohibition; (ii) state in all solicitations or advertisements foremployees placed by or on behalf of the contract that the contractor maintains a drugfreeworkplace; and (iv) include the provisions of the foregoing clauses in everysubcontract or purchase order of over $10,000, so that the provisions will be bindingupon each subcontractor or vendor.COOPERATIVE PROCUREMENT: This procurement is being conducted on behalf ofother public bodies, in accordance with 2.2-4304A (A) of the Code of VA. Thesuccessful bidder has the option to provide these same items (services), exceptarchitectural and engineering services, at the same prices, awarded as a result of thissolicitation to any public body within the Commonwealth of Virginia. If any other Publicbody decides to use the final contract, the contractor(s) must deal directly with thatpublic body concerning the placement of orders, issuance of the purchase orders,contractual disputes, invoicing and payment. Failure to extend a contract to any publicbody will have no effect on consideration of your bid.The City does not discriminate against small and minority businesses or faithbasedorganizations.33


PROPOSAL INFORMATION & CHECKLISTClick HERE to download the Proposal Information and Checklist.34

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