Constitution and Bylaws - Sigma Pi Sigma

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Constitution and Bylaws - Sigma Pi Sigma

ARTICLE I. NAMEThe name of this organization shall be “Society ofPhysics Students” with an honor society component named“Sigma Pi Sigma.”ARTICLE II. OBJECTIVESto:CONSTITUTIONSOCIETY OF PHYSICS STUDENTSINCLUDING SIGMA PI SIGMAThe objectives of the Society of Physics Students shall bea) encourage and assist students interested in physics todevelop the knowledge, competence, enthusiasm, andsocial responsibility that are essential to the advancementof physics;b) stimulate interest in advance study and research inphysics;c) develop collegiality among physics students and facultymembers;d) promote public interest in physics;e) provide liaison between students and the membersocieties of the American Institute of Physics; andf) recognize high scholarship and potential achievement inphysics among outstanding students by means of SigmaPi Sigma membership.ARTICLE III. OFFICERSSection 1. Elective OfficersClause 1. The elective officers of the Society shall be thePresident of the Council, the President of Sigma Pi Sigma, oneCouncilor from each of the geographic Zones, and oneAssociate Councilor from each of the geographic Zones.Elective officers may not serve more than two consecutive fullterms on the Council in the same office.Clause 2. The President of the Council shall be electedbiennially by the Society of Physics Students Chapters from aslate of at least two candidates presented by the NationalNominating Committee. Elections for the President of theCouncil and the President of Sigma Pi Sigma shall be held onalternate years. The term shall be nominally two years, beginningthirty days after the election is completed or at the beginningof the next meeting of the Executive Committee,11whichever occurs first. The uncompleted term of a Presidentof the Council who vacates the position between annual electionsshall be filled as determined by majority vote of theExecutive Committee until the next annual election when theremaining portion of the uncompleted term shall be filledthrough the normal election procedure. The duties of thePresident of the Council shall include serving on theExecutive Committee as its chairperson and presiding overmeetings of the Council.Clause 3. The President of Sigma Pi Sigma shall be electedbiennially by the Sigma Pi Sigma Chapters from a slate ofat least two candidates presented by the National NominatingCommittee. Elections for the President of the Council and thePresident of the Council and the President of Sigma Pi Sigmashall be held on alternate years. The term of the President ofSigma Pi Sigma shall be nominally two years, beginning thirtydays after the election is completed or at the beginning ofthe next annual meeting of the Council or at the beginning ofthe next meeting of the Executive Committee, whicheveroccurs first. The uncompleted term of a President of Sigma PiSigma who vacates the position between annual electionsshall be filled as determined by majority vote of the ExecutiveCommittee until the next annual election when the remainingportion of the uncompleted term shall be filled through thenormal election procedure. The duties of the President ofSigma Pi Sigma shall include representing Sigma Pi Sigma tothe Executive Committee and the Council and providing liaison,together with the Director of the Society of PhysicsStudents, between Sigma Pi Sigma and the Association ofCollege Honor Societies.Clause 4. One third of the Councilors, each representingone of the geographic Zones, shall be elected in each annualelection by the Society of Physics Students Chapters withintheir Zones from slates of at least two candidates for eachposition presented by the national Nominating Committee.Councilors shall be professional physicists who have demonstratedcontinuing interest in student organizations. The termof Councilor shall be nominally three years, beginning thirtydays after the election is completed or at the beginning of thenext annual meeting of the Council, whichever comes first.The uncompleted term of a Councilor who vacates the positionbetween annual elections shall be filled as determined bymajority vote of the Executive Committee until the next annualelection when the remaining portion of the uncompletedterm shall be filled through the normal election procedures.The duties of the Councilor shall include representing theChapters in the Zone at Council meetings, assisting Chaptersof the Zone, arranging combined activities among the


CONSTITUTIONCONSTITUTIONChapters in the Zone, and providing liaison between theChapters in the Zone and National Office.Clause 5. Associate Councilors, each representing one ofthe geographic Zones, shall be elected in each annual electionby the Society of Physics Students Chapters within theirZones from slates of at least two candidates for each positionpresented by the respective Zone Nominating Committee.Associate Councilors shall be student members of the Societyof Physics Students. The term of Associate Councilor shall benominally one year, beginning thirty days after the election iscompleted or at the beginning of the next annual meeting ofthe Council, whichever occurs first. The uncompleted term ofan Associate Councilor who vacates the position betweenannual elections shall be filled by appointment by theCouncilor for that Zone. The duties of an Associate Councilorshall include representing the Chapters in the Zone at Councilmeetings and assisting the Councilor for the Zone.Clause 6. Election procedures shall be those specified inthe Bylaws of this Constitution.Section 2. Administrative OfficerThe Director of the Society of Physics Students shall bethe administrative executive of the Society and shall haveadministrative, supervisory, and fiscal authority over theNational Office. The Director of the Society of PhysicsStudents shall serve as secretary for the meetings of theCouncil and the Executive Committee and shall prepare theagenda for those meetings. The Director of the Society ofPhysics Students shall be appointed by the Executive Directorof the American Institute of Physics with the advice and consentof the Council and shall be responsible to the ExecutiveDirector of the American Institute of physics.Section 3. HistorianThe Historian shall maintain a historical record of theSociety of Physics Students as well as Sigma Pi Sigma. TheHistorian shall attend all meetings of the Council andExecutive Committee, with a voice but no vote. The Historianshall be appointed for a three-year term by the Director of theSociety of Physics Students.ARTICLE IV. COUNCILSection I. Council DutiesThe policy making and legislative functions of theSociety of Physics Students shall be the responsibility of theCouncil. The Council shall set the date for the annual meetingof the Council, which shall be designated as a Convention ofboth the Society of Physics Students and Sigma Pi Sigma.Special meetings may be called by the President of theCouncil. The Council shall establish the schedule for the electionof Council members. Only the Council shall elect personsto Sigma Pi Sigma honorary membership upon recommendationeither by the Chapter into which the member is to bereceived or by a member of the Executive Committee. TheCouncil shall specify the composition of the geographicZones, with approximately equal numbers of Society ofPhysics Students Chapters in each Zone.Section 2. Council MembershipThe Council shall consist of (a) the members of theExecutive Committee, (b) one Councilor from each of thegeographic Zones, and (c) one Associate Councilor from eachof the geographic Zones.ARTICLE V. EXECUTIVE COMMITTEESection I. Executive Committee DutiesThe Executive Committee shall have the administrative,supervisory, and fiscal responsibility for the operations of theSociety of Physics Students and shall approve all policies ofthe Society of Physics Students before they are implemented.The Executive Committee shall specify the procedures for theinstallation of new Chapters and the reception of new membersand shall designate official insignia items of the Societyof Physics Students and Sigma Pi Sigma. The ExecutiveCommittee shall determine the privileges of, and the dues andfees to be paid by, all members of the Society of PhysicsStudents and/or Sigma Pi Sigma. The Executive Committeeshall be responsible for approving petitions for new Chaptersand withdrawing charters from Chapters. The ExecutiveCommittee shall meet at least twice annually.Section 2. Executive Committee MembershipClause 1. The Executive Committee shall consist of (a)the President of the Council, (b) the President of Sigma PiSigma, (c) the Associate Councilor Representative, (d) theDirector of the Society of Physics Students, (e) the ExecutiveDirector of the American Institute of Physics, or his representative,and (f) a member appointed by the Executive Directorof the American Institute of Physics. The Director of theSociety of Physics Students shall arrange At-Large Sigma PiSigma membership for any nonstudent members as soon aspossible after their election according to the proceduredescribed in Article IX, Section 4 of this Constitution.Clause 2. An Associate Councilor Representative on theExecutive Committee shall be elected by the AssociateCouncilors from their number at the time of the annualCouncil meeting. The term of the Associate CouncilorRepresentative shall be nominally one year beginning at theclose of the Council meeting at which the election was held12


CONSTITUTIONCONSTITUTIONand ending at the close of the next annual Council meeting.The uncompleted term of an Associate CouncilorRepresentative who vacates the position during the term ofoffice shall be filled by appointment by the President of theCouncil from among the remaining Associate Councilors.ARTICLE VI. SOCIETY OF PHYSICS STUDENTSCHAPTERSSection 1. Institutional Requirements for Society ofPhysics Students ChaptersClause 1. A Society of Physics Students Chapter mayexist only in institutions of higher learning which regularlyoffer at least a two-year curriculum that includes physics andwhich are accredited by the appropriate national or regionalaccrediting agency.Clause 2. All Society of Physics Students Chapters shallbe designated by the official name of the institutions in whichthey are located.Section 2. Establishment of New Society of PhysicsStudents ChaptersClause 1. A group applying for a charter for a Society ofPhysics Students Chapter shall submit a petition prepared onthe official form and shall furnish all data required for the officialquestionnaire for petitioning groups. Approval of theExecutive Committee shall be required to grant a charter for aSociety of Physics Students Chapter.Clause 2. The procedure for the installation of Society ofPhysics Students Chapters shall be specified by the ExecutiveCommittee.Section 3. Society of Physics Students Chapter BylawsEach Society of Physics Students Chapter shall have a setof local Chapter bylaws. Society of Physics Students Chapterbylaws, and any amendments thereof, must be submitted tothe Director of the Society of Physics Students for approval.Society of Physics Students Chapter bylaws shall specify theChapter Officer structure and the amount of any local dues orcharges that will be paid by members in addition to those paidto the National Office of the Society of Physics Students.Society of Physics Students Chapter bylaws, except at thoseinstitutions not eligible for the establishment of a Sigma PiSigma Chapter or where administrative regulations prohibithonor societies, shall specify local standards for the electionof Sigma Pi Sigma members by the Sigma Pi Sigma Chapterupon its installation as specified in Article VII of thisConstitution. Society of Physics Students Chapter bylawsshall be in accordance with the Society of Physics StudentsConstitution and Bylaws.Section 4. Society of Physics Students ChapterAdministrationClause 1. Each Society of Physics Students Chapter shallhave a Chapter advisor and an appropriate officer structure.All Chapter Officers must be student members of the Societyof Physics Students as defined in Article VIII, Section 1.Clause 2. The Chapter advisor shall be a faculty memberappointed by the head of the department responsible forphysics instruction, after consultation with the ChapterOfficers. The Chapter advisor shall provide liaison among theChapter, the department responsible for physics instruction,and the national Office of the Society of Physics Students. TheChapter advisor will supply counseling to the Chapter, furnishcontinuity of experience in Chapter operations, and providelong-range perspective to insure continuance of departmentalinterest in and support of the Society of Physics Students. TheChapter advisor shall assist the Chapter secretary in furnishingthe National Office of the Society of Physics Studentswith data concerning the personnel and activities of theChapter and shall assist the Chapter treasurer in transmittingfees and dues to the National Office of the Society of PhysicsStudents.Section 5. Inactive Society of Physics Students ChaptersA Society of Physics Students Chapter which has beeninactive for a period of two years or which has indicated itsintention to cease to function may be declared officially inactiveby the Director. The Director shall have the power todeclare a Society of Physics Students Chapter active again ifand when, in the judgment of the Director, the Society ofPhysics Students Chapter demonstrates its ability to functionsatisfactorily.Section 6. Withdrawal of a Society of Physics StudentsCharterUpon recommendation of the Director of the Society ofPhysics Students, the Executive Committee may withdraw aSociety of Physics Students charter. Withdrawal of a Societyof Physics Students charter shall be automatic for a Society ofPhysics Students Chapter which fails to satisfy the requirementsof Section 1 of this article.ARTICLE VII. SIGMA PI SIGMA CHAPTERSSection 1. Institutional Requirements for Sigma Pi SigmaChaptersClause 1. A Sigma Pi Sigma Chapter may exist only incolleges and universities which grant baccalaureate or higherdegrees, which regularly offer such courses in physics as toconstitute an undergraduate or graduate curriculum common-13


CONSTITUTIONCONSTITUTIONly called a “physics major” or its equivalent, and which areaccredited by the appropriate national or recognized regionalaccrediting agencies.Clause 2. At institutions, otherwise eligible for the establishmentof a Sigma Pi Sigma Chapter, where administrativeregulations prohibit professional organizations, the ExecutiveCommittee may provide for a Society of Physics StudentsChapter to function solely as a Sigma Pi Sigma Chapter.Clause 3. All Sigma Pi Sigma Chapters shall be designatedby the official names of the institution in which they arelocated.Section 2. Establishment of New Sigma Pi SigmaChaptersClause 1. Any Society of Physics Students Chapter,which meets the requirements to establish a Sigma Pi SigmaChapter, as specified in Clause 1 of Section 1 of this article,and which met those requirements at the time its charter for aSociety of Physics Students Chapter was granted, may begranted a charter for a Sigma Pi Sigma Chapter by arrangingfor the installation of its Sigma Pi Sigma Chapter with theDirector of the Society of Physics Students.Clause 2. Any Society of Physics Students Chapter,which meets the requirements to establish a Sigma Pi SigmaChapter, as specified in Clause 1 of Section 1 of this article,and which did not meet those requirements at the time itscharter for a Society of Physics Students Chapter was granted,may apply for a charter for a Sigma Pi Sigma Chapter. SuchSociety of Physics Students Chapters shall furnish all datarequired on the official questionnaire for petitioning groups.Approval of the Executive Committee shall be required togrant a charter for a Sigma Pi Sigma Chapter to such Societyof Physics Students Chapters.Clause 3. New Sigma Pi Sigma Chapters shall beinstalled by one or more Sigma Pi Sigma members designatedas Installing Officers by the Director of the Society ofPhysics Students. The procedure for the installation of SigmaPi Sigma Chapters shall be specified by the ExecutiveCommittee.Section 3. Sigma Pi Sigma Chapter BylawsOrdinarily, the Sigma Pi Sigma Chapter bylaws will beincluded in the Society of Physics Students Chapter bylaws sothat separate Sigma Pi Sigma Chapter bylaws are not required.Chapter bylaws shall specify standards for the election ofSigma Pi Sigma members. If separate Sigma Pi Sigma bylawsare used, the Sigma Pi Sigma Chapter bylaws and any amendmentsthereof must be submitted to the Director of the Societyof Physics Students for approval and shall be in accordancewith the Society of Physics Students Constitution and Bylaws.Section 4. Sigma Pi Sigma Chapter AdministrationOne of the Society of Physics Students Chapter officers,who is a Sigma Pi Sigma member, and the Chapter advisorshall be given specific responsibility for the affairs of theSigma Pi Sigma Chapter.Section 5. Inactive Sigma Pi Sigma ChaptersA Sigma Pi Sigma Chapter which has been inactive for aperiod of two years or which has indicated its intention tocease to function may be declared officially inactive by thedirector. The Director of the Society of Physics Students shallhave the power to declare a Sigma Pi Sigma Chapter activeagain if and when, in the Director’s judgment, the Sigma PiSigma Chapter demonstrates its ability to function satisfactorily.Section 6. Withdrawal of a Sigma Pi Sigma CharterUpon recommendation of the Director of the Society ofPhysics Students, the Executive Committee may withdraw aSigma Pi Sigma charter. Withdrawal of a Sigma Pi Sigmacharter shall be automatic for a Sigma Pi Sigma Chapterwhich fails to satisfy the requirements of Section 1 of this article.Section 7. Sigma Pi Sigma as a National Honor SocietyThe Sigma Pi Sigma Chapters shall constitute a nationalhonor society, within the framework of the Society of PhysicsStudents, comparable to the other organizations in theAssociation of College Honor Societies. The Sigma Pi SigmaHonor Society policies shall be in accordance with the policiesspecified by the Association of College Honor SocietiesConstitution for a specialized honor society.ARTICLE VIII. SOCIETY OF PHYSICS STUDENTSMEMBERSHIPSection 1. Society of Physics Students ChapterMembershipMembership in the Society of Physics Students Chaptersshall be open to all persons interested in physics. Any studenteither in or nearby the institution in which the Society ofPhysics Students Chapter is located, who shall have paid currentdues both to the National Office of the Society of PhysicsStudents and to the Society of Physics Students Chapter shallbe a student member. Any other person who shall have paidcurrent dues both to the National Office of the Society ofPhysics Students and to the Society of Physics StudentsChapter shall be a non-student member. Any question aboutthe definition of student status shall be resolved by theAdvisor of the local Chapter.14


CONSTITUTIONCONSTITUTIONSection 2. Society of Physics Students At-LargeMembershipThe Director of the Society of Physics Students isempowered to approve at-large memberships in the Society ofPhysics Students for all persons interested in physics who arenot so situated that their membership would be handled normallyby a Society of Physics Students Chapter.Section 3. Dues, Fees, and Privileges of the Society ofPhysics Students MembersThe Executive Committee may establish different dues,fees, and/or privileges for student and nonstudent Society ofPhysics Students members.ARTICLE IX. SIGMA PI SIGMA MEMBERSHIPSection 1. Individual Sigma Pi Sigma MembershipClasses of individual membership in Sigma Pi Sigmashall include (a) student, (b) alumnus, and (c) honorary.Section 2. Sigma Pi Sigma Chapter MembershipSigma Pi Sigma Chapter membership shall include allstudent Sigma Pi Sigma members, either in or nearby theinstitution in which the Sigma Pi Sigma Chapter is located,who are not active members of another Chapter. Sigma PiSigma Chapter membership also shall include alumni andSigma Pi Sigma honorary members, either in or nearby theinstitution in which the Sigma Pi Sigma Chapter is located,who pay Chapter dues and participate in Chapter activities.Sigma Pi Sigma members may transfer their membership toanother Sigma Pi Sigma Chapter.Section 3. Election to Sigma Pi Sigma MembershipClause 1. A Sigma Pi Sigma Chapter may elect into itsmembership, regardless of membership in or affiliation withany other honor society, those students, faculty members andother qualified persons, either in or nearby the institution inwhich the Sigma Pi Sigma Chapter is located, who attain itsstandards of high scholarship in physics and other subjectsand who give evidence of professional merit, proficiency, anddistinction. Sigma Pi Sigma membership shall be conferred instrict accordance with standards no lower than those establishedby the Society of Physics Students Constitution and theAssociation of College Honor Societies Constitution. Theonly basis of selection shall be the character and the professionalor scholastic records of the candidate. Election toSigma Pi Sigma membership is not restricted to physicsmajors or members of Society of Physics Students Chapters.Clause 2. Undergraduate candidates (a) shall have completedat least the equivalent of three semesters or five quartersof full-time college work, (b) shall not rank lower than theupper one third of their college class in overall scholarship,and (c) shall have completed at least three semester courses orfive quarter courses in physics, each of at least three credithours or the equivalent, which may be credited toward aphysics major. Chapter bylaws may specify higher minimumrequirements for undergraduate candidates and also may specifythe minimum scholastic standards for undergraduate candidatesin terms of the local grading system. Graduate studentsof physics or closely related fields shall also be eligiblefor election to Sigma Pi Sigma membership. Graduate studentcandidates either (a) shall meet the requirements for undergraduatecandidates, based upon their undergraduate records,or (b) shall have completed at least one year of graduate work,meeting departmental standards for satisfactory progresstoward an advanced degree. Faculty members, research staffmembers, and other qualified individuals, either in or nearbythe institution in which the Sigma Pi Sigma Chapter is located,who are in physics or closely related fields, shall be eligiblefor election to Sigma Pi Sigma membership on the basis oftheir professional record.Clause 3. The election to Sigma Pi Sigma membershipshall be conducted by the active members of the Sigma PiSigma Chapter. The Chapter advisor shall preside over theSigma Pi Sigma membership nominating committee and shallappoint the Sigma Pi Sigma membership nominating committeefrom among the active Sigma Pi Sigma members. Forinstitutions where there are no Sigma Pi Sigma members, theDirector of the Society of Physics Students or the President ofSigma Pi Sigma may sanction procedures to elect persons toSigma Pi Sigma membership in accordance with the Sigma PiSigma membership requirements specified in the Society ofPhysics Students Constitution.Section 4. Sigma Pi Sigma At-Large MembershipThe Director of the Society of Physics Students or thePresident of Sigma Pi Sigma is empowered to elect to SigmaPi Sigma at-large membership qualified persons who are notso situated that their election into Sigma Pi Sigma membershipwould be handled normally by a Sigma Pi SigmaChapter.Section 5. Sigma Pi Sigma Alumnus MembershipA Sigma Pi Sigma member who is not a student shall bedesignated an alumnus member for life and shall have all therights and privileges thereof, including those of a member ofan affiliated society of the American Institute of Physics15


CONSTITUTIONCONSTITUTIONSection 6. Sigma Pi Sigma Honorary MembershipClause 1. Any person who has attained noteworthy distinctionat the national level in physics or closely related fieldsshall be eligible for election to Sigma Pi Sigma honorarymembership, regardless of whether or not that person isalready a Sigma Pi Sigma member.Clause 2. Sigma Pi Sigma honorary members may beelected only by the Council upon recommendation either bythe Chapter into which the member is to be received or by amember of the Executive Committee.Clause 3. Persons elected to Sigma Pi Sigma honorarymembership shall have all the rights and privileges of othermembers of Sigma Pi Sigma, but they will not be required topay any fees.Section 7. Reception into Sigma Pi Sigma MembershipEach Sigma Pi Sigma Chapter shall use the official procedurefor the reception of persons into Sigma Pi Sigma membership.Temporary changes in the procedure in individualcases may be sanctioned by the Director of the Society ofPhysics Students or the President of Sigma Pi Sigma. The officialprocedure shall be that approved by the ExecutiveCommittee.Section 8. Alumni ContributionsSigma Pi Sigma alumni members may be provided periodicallywith the opportunity to contribute to the Society.These contributions shall be voluntary, and failure to contributeshall in no manner alter the status of any Sigma PiSigma member. The policies for the arrangements for thesolicitation and utilization of these funds shall be under thedirection of the Executive Committee.ARTICLE X. AMENDMENTS TO THISCONSTITUTIONSection 1.Amendments to this Constitution, with the exception ofArticles VII and IX, may be proposed by any member of theCouncil, by petition endorsed by at least five percent of theSociety of Physics Students Chapters, or by petition signed byat least one hundred members of the Society of PhysicsStudents. Proposed amendments shall be submitted to theExecutive Committee, through the Director of the Society ofPhysics Students, for presentation to the Council. Copies of aduly proposed amendment shall be sent to the Council withinfifteen days after it is received by the Director of the Societyof Physics Students. A duly proposed amendment shall be presentedat the first Council meeting held thirty or more daysafter its submission to the Executive Committee. A proposedamendment shall be submitted to the Society of PhysicsStudents Chapters for mail ballot if (a) a majority of theCouncil so votes or (b) it is endorsed by at least ten percent ofthe Society of Physics Students Chapters or (c) it bears thesignature of at least two hundred members of the Society ofPhysics Students. The mailing shall include a statement of theCouncil’s position regarding the proposed amendment.Adoption of a proposed amendment shall require (a) a favorablevote of a majority of all the Society of Physics StudentsChapters or, failing that, of two thirds of the Society ofPhysics Students Chapters which return a ballot within onemonth after ballots are mailed and (b) ratification by theGoverning Board of the American Institute of Physics. A ratifiedamendment shall become effective upon notification ofthe Society of Physics Students Chapters.Section 2.Amendments to Articles VII and IX of this Constitutionmay be proposed by any ember of the Council, by petitionendorsed by at least five percent of the Sigma Pi SigmaChapters, or by petition signed by at least one hundred activemembers of Sigma Pi Sigma. Proposed amendments shall besubmitted to the Executive Committee, through the Directorof the Society of Physics Students, for presentation to theCouncil. Copies of a duly proposed amendment shall be sentto the Council within fifteen days after it is received by theDirector of the Society of Physics Students. A duly proposedamendment shall be presented at the first Council meetingheld thirty or more days after its submission to the ExecutiveCommittee. A proposed amendment shall be submitted to theSigma Pi Sigma Chapters for mail ballot if (a) a majority ofthe Council so votes, or (b) it is endorsed by at least ten percentof the Sigma Pi Sigma Chapters or (c) it bears the signatureof at least two hundred active members of Sigma PiSigma. The mailing shall include a statement of the Council’sposition regarding the proposed amendment. Adoption of aproposed amendment shall require (a) a favorable vote of amajority of all the Sigma Pi Sigma Chapters or, failing that, oftwo thirds of the Sigma Pi Sigma Chapters which return a ballotwithin one month after ballots are mailed and (b) ratificationby the Governing Board of the American Institute ofPhysics. A ratified amendment shall become effective uponnotification of the Society of Physics Students Chapters.Adopted and as amended through November 5, 2000.16


BYLAWSSOCIETY OF PHYSICS STUDENTSINCLUDING SIGMA PI SIGMAARTICLE I. ZONESEighteen geographical zones shall be established by theCouncil.The division of the Chapters into the zones shall be publishedannually in the Society of Physics Students InformationBook.Councilor for a Zone must include the name of any eligibleperson nominated by five or more Society of Physics StudentsChapters in that Zone and/or Council members from thatZone. Nominations must be accompanied by a biographicalresume about the nominee and the nominee’s statement ofacceptance of the nomination. All nominees shall be studentmembers of the Society of Physics Students as defined inArticle VIII, Section 1 of the Constitution.ARTICLE II. NOMINATIONS AND ELECTIONSSection 1. National Nominating CommitteeClause 1. The National Nominating Committee shall presentannually to the appropriate Chapters for election by mailballot a slate of at least two candidates for each of the followingpositions, as required for that election: the President of theCouncil, the President of Sigma Pi Sigma, and the Councilors.The National Nominating Committee shall not place on theslate of candidates the name of any person who, if elected,would serve a third consecutive full term in the same office.The National Nominating Committee shall consider onlymembers of Sigma Pi Sigma as candidates for President ofSigma Pi Sigma. A slate of candidates for President of theCouncil must include the name of any eligible person nominatedby five or more Society of Physics Students Chaptersand/or Council members. A slate of candidates for Presidentof Sigma Pi Sigma must include the name of any eligible personnominated by five or more Sigma Pi Sigma Chaptersand/or Council members. A slate of candidates for Councilorfor a given Zone must include the name of any eligible personnominated by five or more Society of Physic StudentsChapters in that Zone. Nominations must be accompanied bya biographical resume about the nominee and the nominee’sstatement of acceptance of the nomination.Clause 2. The President of the Council shall appoint theNational Nominating Committee, which shall consist of threeprofessional physicists who have completed service asCouncil Members.Section 2. Zone Nominating CommitteesClause 1. The Zone Nominating Committees shall presentannually to the Society of Physics Students Chapters in theirrespective Zones for election by mail ballot a slate of at leasttwo candidates for the position of Associate Councilor fortheir respective Zone. The Zone Nominating Committeesshall not place on the slate of candidates the name of any personwho, if elected, would serve a third consecutive full termin the same office. A slate of candidates for Associate17Clause 2. The Councilor for each Zone shall preside overthe Zone Nominating Committee for the Zone and shallappoint two additional members from among the Chapter officers,the Chapter advisors, the Associate Councilor and formerCouncil members in that Zone. No two Zone NominatingCommittee members may be from the same institution.Section 3. ElectionsTo be counted, a ballot must be received by the Directorof the Society of Physics Students within one month after ballotswere mailed to the Chapters. The ballots shall be countedby a Tellering committee, appointed by the Director of theSociety of Physics Students which shall include a studentmember of the Society of Physics Students. A plurality ofvotes cast for an office is required for election to that office.In the event of a tie in the election for any of the offices, a tiebreakingvote shall be cast by the members of the nationalnominating committee.ARTICLE III. STANDING COMMITTEESThere shall be three standing committees with membershipsordinarily defined as follows:Awards Committee 1: To determine the recipients of theMarsh White and other similar competitive awards. To bechaired by a former Council member and to include twoCouncilors in the third year of their terms. The Society ofPhysics Students Director will serve ex-officio.Awards Committee 2: To determine recipients of theSociety of Physics Students Scholarships and the OutstandingChapter Advisor Award. The membership to consist of theSociety of Physics Students President, the President of SigmaPi Sigma, and the At-Large member of the ExecutiveCommittee. The Society of Physics Students Director willserve ex-officio.Long-Range Planning Committee: To suggest and implementdirections for activities of the Society of PhysicsStudents, including Sigma Pi Sigma. To be chaired by a


BYLAWSBYLAWSCouncilor in the second year of the second term and to includethree Councilors serving their first, second, and third years,first term plus the Associate Councilor Representative and oneother Associate Councilor.ARTICLE IV. STATEMENTS OF THE COUNCILThe Council, acting as the governing body of the Societyof Physics Students and/or Sigma Pi Sigma, shall have theauthority to issue public policy statements by a vote of twothirdsof the Council. Upon Council approval, such statementsmust also be approved by the Director of SPS, the ExecutiveDirector of AIP, and by the Chair of the AIP GoverningBoard.ARTICLE V. PARLIAMENTARY AUTHORITYamendment shall require (a) a favorable vote of a majority ofthe entire Council and (b) ratification by the Governing Boardof the American Institute of Physics. Should the Council rejecta duly proposed amendment to these Bylaws, the rejectedamendment shall be returned to the proposers with a statementof the Council’s position regarding the amendment. Theamendment may be reproposed by petition endorsed by atleast ten percent of the Society of Physics Students Chaptersor by petition signed by at least two hundred members of theSociety of Physics Students Chapters and shall be submittedto the Society of Physics Students Chapters and shall be submittedto the Society of Physics Students Chapters for mailballot following the same procedures as specified for anamendment to the constitution. A ratified amendment shallbecome effective upon notification of Society of PhysicsStudents Chapters.Section 1.The rules contained in the latest edition of Robert’s Rulesof Order, except when inconsistent with this Constitution andBylaws, shall govern the meetings of the Council and theExecutive Committee.Adopted and as amended through November 5, 2000.Section 2.Business conducted by mail ballot either by the Councilor by the Executive Committee shall be submitted through theDirector of the Society of Physics Students and shall requirefor adoption a favorable vote of a majority of the members ofthe respective group or, failing that, a favorable vote on twothirds of the ballots returned by a quorum of the respectivegroup within one month after ballots were mailed.ARTICLE VI. AMENDMENTS TO THESE BYLAWSAmendments to these Bylaws may be proposed by anymember of the Council or by petition endorsed by at least fivepercent of the Society of Physics Students Chapters or by petitionsigned by at least one hundred members of the Society ofPhysics Students. Proposed amendments shall be submitted tothe Executive Committee, through the Director of the Societyof Physics Students, for presentation to and action by theCouncil. Copies of a duly proposed amendment shall be sentto the Executive Committee within fifteen days after it isreceived by the Director of the Society of Physics Students.The Executive Committee shall present all duly proposedamendments to the Council at the next Council meeting or bymail ballot prior to the next Council meeting. A proposedamendment, if intended for presentation at a Council meeting,must be submitted properly at lease one day prior to thatCouncil meeting. Such amendments, if submitted between fifteendays and one day prior to that Council meeting, must beaccompanied by one copy for each Council member. Whetherpresented at a meeting or by mail, adoption of a proposed18


AIP, Executive Director of 12Amendmentsto Articles VII & IX 16to these Bylaws 18to this Constitution 16with the Exception of Articles VII & IX 16Associate Councilor 11, 12Associate Councilor Representative 12Bylaws 17Article I 17Article II 17Article III 17Article IV 18Article V 18Collegiality 11Committee Duties, Executive 12Committee Membership, Executive 12Committee(s)Awards 1 17Awards 2 17Executive 11, 12, 13, 14, 15Long-Range Planning 17National Nominating 11, 17Standing 17Zone Nominating 12Constitution 11Article I 11Article II 11Article III 11Article IV 12Article V 12Article VI 13Article VII 13Article VIII 14Article IX 15Article X 16Council 12Duties 12Meetings 11Membership 12President of the 11, 12Councilor 11Election to Sigma Pi Sigma Membership 15CONSTITUTION INDEX19Elections 11, 12Elective Officers 11Historian 12Mail Ballot 16Membership 11, 12Name 11Objectives 11Parliamentary Authority 21Procedures, Election 11, 12, 17Robert’s Rules of Order 18Sigma Pi SigmaAlumni Contributions 16Alumnus Membership 15as a National Honor Society 14At-Large Membership 15Chapter Administration 14Chapter Bylaws 14Chapters 14Chapters, Establishment of New 14Chapters, Inactive 14Chapters, Institutional Requirements for 13Charter, Withdrawal of a 14Honorary Membership 15Individual Membership 15Membership 15President of 11, 12Reception into 15Society of Physics StudentsAt-Large Membership 14Chapter Administration 13Chapter Bylaws 13Chapter Membership 15Chapters 13Chapters, Establishment of New 13Chapters, Inactive 14Chapters, Installation of 13Chapters, Institutional Requirements for 13Director of 11, 12Members, Dues, Fees, & Privileges 14Zones 17


SAMPLE BYLAWS FOR SPS AND SPS CHAPTERS*(NAME OF INSTITUTION) Chapter of theSociety of Physics StudentsARTICLE I. NAMEThe name of this organization shall be “The (NAME OFINSTITUTION) Chapter of the Society of Physics Students”.ARTICLE II. OBJECTIVESThe purpose of this Chapter shall be the advancement anddiffusion of knowledge of physics, the encouragement ofinterest in physics throughout the academic and local communities,and the introduction of students to the professionalcommunity.ARTICLE III. MEMBERSHIPSection I. Society of Physics Students MembershipMembership in this Society of Physics Students Chaptershall be open to all individuals interested in physics.**Section 2. Sigma Pi Sigma MembershipMembership in Sigma Pi Sigma, the physics honor societyincluded within this Society of Physics Students Chapter,shall be based upon character and academic and professionalattainments and is not restricted to physics majors. Electionto Sigma Pi Sigma members from among those candidatespresented by the Sigma Pi Sigma nominating committeeappointed by the Chapter Advisor.Clause 1. For undergraduate students in physics or relatedfields, the minimum requirements for Sigma Pi Sigmamembership within this Chapter shall be as follows:(A)(B)***(C)***(D)All members-elect shall have completed at least theequivalent of three semesters (five quarters) of fulltimecollege work.All members-elect shall have completed at leastthree semester (five quarters) courses inphysics, each of at least three credit hours,which may be credited toward a physicsmajor.All members-elect shall rank in the upper onethird of their college class.All members-elect shall have attained at leasea 3.0 grade point average on a 4.0 system forphysics courses and for cumulative coursegrades in all courses.Clause 2. For graduate students in physics or relatedfields, all members-elect either (a) shall meet the requirementsfor undergraduate members-elect, based upon their undergraduaterecords, or (b) shall have completed at least one yearof graduate work, meeting departmental standards for satisfactoryprogress towards an advanced degree.Clause 3. For faculty members, research staff members,and other qualified individuals, who are in physics or relatedfields, election to membership shall be based upon their professionalattainments.ARTICLE IV. OFFICERSSection 1. Chapter OfficersThe officers of the Chapter shall be a President, a Vice-President, a Secretary, and a Treasurer; succession shall be inaccordance with this order. Any two of the last three officesmay be combined. These officers shall perform the duties prescribedby these bylaws and by the parliamentary authorityadopted by this Chapter.Section 2. ElectionsOfficers shall be elected at a scheduled meeting in Aprilof each year. Nominations shall be by open nomination at ameeting in the previous month. The election shall be byclosed ballot. Officers-elect shall assume their offices immediatelyfollowing the election and shall hold office for oneyear or until their successors are duly elected.**Section 3. Sigma Pi Sigma ResponsibilityUpon the installation of a Sigma Pi Sigma Chapter withinthe Society of Physics Students Chapter, one of the officers,who is a Sigma Pi Sigma member, and the Chapter Advisorshall be given specific responsibility of the affairs of theSigma Pi Sigma Chapter.ARTICLE V. CHAPTER ADVISORThe Chapter Advisor shall be a faculty member appointedby the Chairman of the Physics Department, after consultationwith the Chapter officers. The Chapter Advisor shallprovide liaison among the Chapter, the Physics Department,20


SAMPLE CHAPTER BYLAWSSAMPLE CHAPTER BYLAWSand the National Office of the Society of Physics Students.The Chapter Advisor will supply counseling to the Chapter,furnish continuity of experience in Chapter operations, andprovide long-range perspective to insure departmental interestin and support of the Society of Physics Students. TheChapter Advisor shall assist the Secretary in furnishing theNational Office with the required data and shall assist theTreasurer in transmitting fees and dues to the National Office.ARTICLE VI. MEETINGSRegular meetings shall be held monthly as determined bythe officers. Special meetings may be called by the Presidentor Vice-President. There shall be at least six meetings peryear.*Variations in bylaws, as required to suit local circumstances, areacceptable providing they agree with the spirit of the NationalConstitution of the Society of Physics Students.**Article III, Section 2 and Article IV, Section 3 must be includedby, and only by, institutions eligible to elect members intoSigma Pi Sigma (accredited, four-year institutions offering atleast a bachelor’s degree in physics).***The requirement in Article III, Section 2, Clause 1(d) is not aconstitutional requirement. However, it is usually easier toobtain a grade point average from the Recorder’s Office than aclass rank. Provision should be made to periodically check withthe Recorder’s Office that the specified GPA also satisfies ArticleIII, Section 2, Clause 1(c), which requires members-elect to rankin the upper one third of their college class and which is a minimumrequirement specified in the National Constitution.ARTICLE VII. DUESLocal dues of (...) dollars annually shall be collected bythe Treasurer in addition to the dues required by the NationalOffice.ARTICLE VIII. PARLIAMENTARY AUTHORITYThe rules contained in the current edition of Robert’sRules of Order Newly Revised shall govern the Chapter in allcases to which they are applicable and in which they are notinconsistent with these bylaws and any special rules of orderthe Chapter may adopt.ARTICLE IX. AMENDMENT OF BYLAWSThese bylaws may be amended by a two thirds vote, providedthat the amendment shall have been proposed at leastone meeting previous to the time of vote. Such amendmentsshall conform to the regulations established by the NationalConstitution of the Society of Physics Students.21

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