TRUST COMMITTEES,MEMBERSHIPS, ATTENDANCESThe <strong>Trust</strong>The <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> <strong>Trust</strong> consists of10 members appointed by the Governor onthe nomination of the Minister. A <strong>Trust</strong>eeholds office for three years and is eligiblefor reappointment for no more than threeconsecutive terms. The <strong>Trust</strong> must includeat least two persons who have knowledgeof, or experience in the performing arts.Ms Sue Nattrass AO stepped aside from herrole as <strong>Trust</strong>ee to undertake the role of interimChief Executive from 6 August 2007 to27 January <strong>2008</strong>.Ms Renata Kaldor AO steppedaside fromher post on the Conservation Council inOctober 2007, replaced by Mr Evan WilliamsAM who also assumed the chairmanship ofthe Council. Mr Dennis Watkins, who at therequest of the <strong>Trust</strong> remained as Chair of theConservation Council following completionof his term as <strong>Trust</strong>ee, left to undertake therole of Head of Public Programs at <strong>Sydney</strong><strong>Opera</strong> <strong>House</strong> on 12 November 2007.<strong>Trust</strong>ees reappointed to the <strong>Trust</strong> for a furtherthree-year term from 1 January <strong>2008</strong> to 31December 2010 were Mr Kim Williams AM(Chair), Mr Robert Leece AM, Ms RenataKaldor AO, and Mr Leo Schofield AM.Committees, their membership, frequencyof meetings and attendance figures forthe year are set out below. The figuredirectly following the <strong>Trust</strong>ee’s name is thenumber of meetings attended during theyear and the figure in brackets indicatesthe number of possible attendances.With key strategic and business items on theagenda the <strong>Trust</strong> met six times. Agenda itemsencompassed: overall business performancemonitoring; review and endorsement of theannual business plan and rolling four-yearstrategic plan, Strategic Asset ManagementPlan, annual progress review of DisabilityAccess Strategic Plan; strategic goalpresentations; <strong>Trust</strong>ee Code of Conduct,philanthropy; Israel Philharmonic Orchestraprogram; <strong>Opera</strong> Theatre; Utzon Foundation;Brand protection; government funding andAccessibility and Western Foyers project.Attendance at <strong>Trust</strong> meetings was asfollows: Kim Williams AM 6 (6),John Ballard 3 (6), Wesley Enoch 5 (6),Renata Kaldor AO 5 (6), Jacqueline Kott5 (6), Robert Leece AM 5 (6), Sue NattrassAO 2 (2), Leo Schofield AM 3 (6), BarbaraWard 5 (6) and Evan Williams AM 6 (6).In addition, a whole of <strong>Trust</strong> Planning Sessionwas held for <strong>Trust</strong>ees in February <strong>2008</strong>. Thefocus of the session was on performancemanagement and priorities; key organisationissues; financial planning context; strategicplan framework; fundraising; marketing;communications; redevelopment and funding.Risk Management (Audit) CommitteeThe Risk Management Committee ensuresthat <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> obligations are meton financial reporting, internal controls andrisk management. It also ensures compliancewith all laws, regulations and codes.Six meetings were held this year with keyagenda items including: review of businessperformance and the following internal auditreports – Financial Reconciliations Reviewand Cabcharge Expenditure Review. Agendaitems also included end of month financialresults; commercial food and beverage retailoutlets; 2006/7 annual accounts; businessprocess review; quarterly progress withInformation Systems Strategic Plan; Play! AVideo Game Symphony post-event analysis, InsideI business case, Gatz business case; APECdebrief; PACC survey; review of Delegationsof Authority schedule; disaster recovery;contract variations; email security; ElectricityContracts delegations and internationalvisits. Attendance at Risk ManagementCommittee meetings was as follows:<strong>Trust</strong>ees: Barbara Ward 6 (6), Kim WilliamsAM 5 (6) and Sue Nattrass AO 3 (3).Building CommitteeThe Building Committee provides guidanceto the <strong>Trust</strong> on the implementation of theVenue Improvement Programme, to ensurethat all design and construction is consistentwith both the Utzon Design Principlesand the Conservation Plan. It also ensuresthat proper controls are in place during allstages of Venue Improvement Programmeproject development and execution.Six meetings were held this year, with keyagenda items including: Western Foyers andEscalators, Smoke Management upgrade,Fire Hydrant Replacement project, FireDamper Upgrade project, Place of PublicEntertainment compliance, Concert HallAcoustics, <strong>Opera</strong> Theatre Renewal, LightingMasterplan, contract extensions for buildingworks, asset risks, VIP risk management plans,Strategic Asset Maintenance and ParapetWall, Handrail, Roadway and Membraneproject and Lifts and Escalators review.Attendance at Building Committeemeetings was as follows: <strong>Trust</strong>ees:Robert Leece AM 6 (6), Kim Williams AM 6(6), Evan Williams AM 6 (6). Management:Richard Evans 3 (3), Sue Nattrass AO asInterim CEO 2 (2), Norman Gillespie 1 (1),David Antaw 6 (6), Greg McTaggart 6 (6).Conservation CouncilThe Conservation Council Charter wasexpanded following <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong>’sinscription on the World Heritage List on28 June 2007. In addition to providingadvice on the preservation, conservation anddevelopment of the building and site, thecharter also now includes a monitoring andadvisory role for the <strong>Trust</strong> on conserving WorldHeritage values. Membership of the Councilwas also expanded to include one representativeeach of the NSW Heritage Branch, theDepartment of Infrastructure, Planning andNatural Resources (NSW) and Arts NSW.Four meetings were held this year, withkey agenda items including ConservationManagement, Accessibility and Western FoyersProject, proposed Forecourt Marquee duringclosure of The Studio and Parapet Wall,Handrail, Membrane and Roadway Project.Attendance at Conservation Councilmeetings was as follows: <strong>Trust</strong>ees:Evan Williams AM 3 (3); Renata Kaldor AO0 (1), Jacqueline Kott 4 (4). Management:Sue Nattrass AO as Interim CEO 1 (1),Richard Evans 3 (3), Maria Sykes 4 (4),Paul Akhurst 3 (3) and Greg McTaggart 4(4). External Specialists: Dennis Watkins1(1), Susan McDonald 1 (1), Peter Mould3 (4), John Nutt 4 (4), Sheridan Burke 4(4), Rajeev Maini 3 (3), Jason Perica 3 (4),Hugo Leschen 2 (4) and Shane McMahon1 (1) as representative for Mr Leschen.Philanthropy CommitteeThe Philanthropy Committee is responsiblefor defining the scope and framework of thePhilanthropy Program and ensuring obligationsare met regarding compliance with relevant lawsand regulations, monitoring the implementationof the program and leading the developmentof a culture with <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> thatwill ensure the long-term sustainable capacityto attract and maintain private gift support.Four meetings have been held with key agendaitems including report on 2006/7 <strong>Annual</strong>Giving Program and the strategy for 2007/8and the Israel Philharmonic Orchestrafundraising. Attendance at PhilanthropyCommittee meetings was as follows:<strong>Trust</strong>ees: John Ballard 4 (4), Kim WilliamsAM 1 (4), Renata Kaldor AO 4 (4) and LeoSchofield AM 1 (4). Management: RichardEvans 2 (2), Sue Nattrass AO as Interim CEO1 (1), Norman Gillespie 1 (1), David Antaw 4 (4),Victoria Doidge 2 (2) and Naomi Grabel 2 (2).Performance Review CommitteeThe Performance Review Committee isresponsible for ensuring that the executiveteam performs to the agreed standardin the achievement of <strong>Sydney</strong> <strong>Opera</strong><strong>House</strong>’s organisation objectives.One meeting was held this year. The committeeutilises regular <strong>Trust</strong> meetings to discussperformance review matters. Attendanceat Performance Review Committeemeetings was as follows: <strong>Trust</strong>ees:Kim Williams AM 2 (2), John Ballard 2 (2),Renata Kaldor AO 2 (2), Sue Nattrass AO 1 (1).<strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> Appeal FundThe <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> Appeal Fund, withmembership identical to the <strong>Trust</strong>, met once.Attendance at the Appeal Fund meetingwas as follows: Kim Williams AM 1 (1),John Ballard 0 (1) Wesley Enoch 1 (1),Renata Kaldor AO 1 (1), Jacqueline Kott 1 (1),Robert Leece AM 1 (1), Sue Nattrass AO 1 (1),Leo Schofield AM 0 (1), Barbara Ward 1 (1)and Evan Williams AM 1 (1).All meeting absences were formallynoted and <strong>Trust</strong>ees were excused fromattending the specific meetings.29
THE TRUSTKIM WILLIAMS AM, B.Mus, CHAIRMAN,appointed 2005, is Chief Executive of FOXTELand a member of the Business Council ofAustralia. His previous roles have includedpositions such as Senior Executive at the AustralianBroadcasting Corporation, Chief Executive ofSouthern Star Entertainment, Chief Executiveof the Australian Film Commission, Chairmanof Musica Viva Australia and Chief Executiveof Fox Studios Australia. Kim founded theAustralian Film Finance Corporation in 1988 aswell as being its inaugural Chairman and wasalso a Director on the Zoological Parks Board ofNSW. Kim brings to <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> diversemanagement, board and committee experience inthe commercial and public sectors. Kim is Chairof the <strong>Sydney</strong> <strong>Opera</strong> <strong>House</strong> <strong>Trust</strong> and a memberof the Risk Management Committee, BuildingCommittee and Philanthropy Committee.JOHN BALLARD, MBA, FAICD, appointed2000, is a Director at Fonterra Cooperative GroupLtd and Magellan Flagship Fund Limited. Johnis also a <strong>Trust</strong>ee of Pacific Equity Partners Fund.Prior to this, he was Chief Executive Officer andManaging Director of Southcorp, a Director ofWoolworths Limited, CSR Limited and Chairmanof Wattyl Limited. John has an MBA fromColumbia University in New York with a majorin Marketing and International Business, and hasworked in Europe, Asia and Australia. He is Chairof the Philanthropy Committee.ROBERT LEECE AM, RFD, BE, M.Eng.Sc, MBA, F.I.E.Aust, CPEng, appointed2002, is Chairman of the Health InfrastructureBoard and was previously Chief <strong>Opera</strong>tingOfficer, Tenix Pty Ltd, Deputy Director-Generalof the Olympic Coordination Authority andheld board positions of various public andprivate organisations. Throughout his careerhe has been responsible for the successfuldevelopment and construction of over $10 billionof infrastructure and buildings in Australia.Robert is Chair of the Building Committee.SUE NATTRASS AO, appointed 2006, is Chairof the Collections Council of Australia Ltd, theConfederation of Australian International ArtsFestivals and the Cultural Development AdvisoryBoard of the Melbourne City Council. She is alsoa Director of the Harold Mitchell Foundation, theBrian Stacey Memorial <strong>Trust</strong> and the John TruscottDesign Foundation. In addition Sue is also on theboards of Federation Square Management Pty Ltdand the Theatre Royal Hobart and is a memberof the Melbourne and Olympic Parks <strong>Trust</strong>.Previously, Sue was the Artistic Director of theMelbourne International Festival of the Arts andGeneral Manager of the Victorian Arts Centre, aswell as being an Arts consultant since 2000. She wasPresident and is now a Life Member of the AEIA,was Chair of the Melbourne 2006 CommonwealthGames Cultural Working Group and the M2007World Swimming Championships Cultural ProgramWorking Group and, until recently, was on theBoard of the Melbourne Football Club. Sue is amember of the Risk Management Committee.30
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