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Democratic Party of Hawai'i - Oahu County Democratic party

Democratic Party of Hawai'i - Oahu County Democratic party

(9.2) A Regional

(9.2) A Regional Chairperson may give his/her proxy to a District Council officer in his/herregion. All proxies must be in writing and shall be filed with the Secretary of the OCC and theOCC Chairperson. The Regional Chairperson shall still be considered absent even though aproxy has been given unless excused by the OCC Chairperson. Also clarifies that the Secretary,who calls the roll, and the Chairperson, who grants excuses, both receive the proxy form.RATIONALE: Adds new subsection to allow Regional Chairpersons to give proxies. Includesthat proxies do not excuse absences to be consistent with new SCC rules. Excuses are possible.Affects Regional Chairpersons.Section 10. Meetings, Notices, Attendance at Meetings.(10.1) Immediately after the adjournment of the O‘ahu County Convention, the new O‘ahuCounty Committee shall meet.(10.2) Regular Meetings. Regular meetings of the OCC shall be held at least once every three (3)months at such time and place as the members may decide. Notice of meetings shall be given inperson, by fax, electronic mail, by telephone or by mailing such notice to the last known addressof each member not less than five (5) calendar days prior to the meeting.(10.3) Special Meetings. Special meetings of the OCC may be held at any time by call of theCounty Chairperson or upon written request submitted to the Secretary or Chairperson by notless than thirty-three and 1/3 percent (33 1/3%) of the total seated membership. Notice of specialmeetings shall be given in person, by fax, electronic mail, or by telephone or by mailing suchnotice to the last known address of each member not less than five (5) calendar days prior to themeeting.(10.4) Executive Session Meetings. Normally all OCC meetings are open to all Democratic Partymembers. Under exceptional circumstances, the OCC may decide to go into executive session todeal with a confidential matter. The decision to go into executive session shall require a twothirds(2/3) vote of OCC members in attendance.(10.5) Members who are entitled may participate in OCC meetings or committee meetings bymeans of teleconference, videoconference, or by any means of a communication technology bywhich all persons participating in the meeting can speak to and hear each other at the same time.Participation by such means shall constitute attendance at the meeting so long as and for as longas such simultaneous communication is active and enabled.Section 11. Standing and Special Committees.(11.1) There shall be standing committees on rules, finance, organization, patronage, legislation,and convention planning.RATIONALE: Makes distinction between convention planning committee, which is a standingcommittee, and the various convention committees which exist during the convention process.8

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