Exhibitor Manual - Virtual School Symposium 2008

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Exhibitor Manual - Virtual School Symposium 2008

VirtualSchoolSymposium 2008ExhibitorManualOctober26-28,2008RenaisanceGlendaleHotelandSpaGlendale(GreaterPhoenixArea),Arizona


DIRECTORY OF KEY CONTACTSPlease contact the appropriate companies for their respective services:ServiceContractorBooth DisplaysCSIRental Equipment 2514 East Mohawk Lane, #107Furniture Phoenix, AZ 85050Signs, Labor Phone: 800-471-7330Shipping/Drayage Fax: 602-923-0044On-Site Customer Service E-mail: cs@meetcsi.comLighting/ElectricalTelecommunicationsAV/Computer RentalsCEAVCO Audio Visual6240 West 54 th Ave.Arvada, CO 80002Phone: 303-539-3500Fax: 303-539-3501E-mail: joehartman@CEAVCO.comwww.ceavco.comHotel AccommodationsRenaissance Glendale Hotel & Spa9495 W. Coyotes BoulevardGlendale, Arizona 85305Phone: (623) 937-3700Fax: (623) 937-3703www.renaissanceglendale.comResidence Inn Glendale7350 N. Zanjero Blvd.Glendale, AZ 85305Phone: (623) 772-8900Fax: (623) 772-8905www.marriott.com/hotels/travel/phxgi-residence-inn-phoenix-glendale/Hampton Inn & Suites6630 North 95th AvenueGlendale, AZ 85305Phone: (623) 271-7771Fax: (623) 271-7772www.ncghotels.com/hamptoninnandsuitesglendale


Sponsorship OpportunitiesCarol KlyverPhone: 650-738-1200, E-mail: sponsor@nacol.orgShow ManagementCEODirector of OperationsEvents Coordinator/Exhibit SalesRegistrationNACOLSusan PatrickE-mail: spatrick@nacol.orgLinda WoodPhone: 888-956-2265, E-mail: lwood@nacol.orgTracy BreithauptPhone: 303-530-3512, E-mail: vss@nacol.orgGigi AndrewPhone: 888-254-9128, E-mail: gandrew@executivevents.com


GENERAL INFORMATIONConference and VSS 2008 LocationRenaissance Glendale Hotel & Spa9495 W. Coyotes BoulevardGlendale, Arizona 85305Phone: (623) 937-3700Fax: (623) 937-3703www.renaissanceglendale.comLocated in the heart of Glendale’s new Westgate shopping and entertainment district is the RenaissanceGlendale Hotel and Spa, the official hotel and conference venue for NACOL VSS 2008. Boasting a stateof-the-artfitness center complete with indoor lap pool and exercise equipment, a full service Spa,business service center and three on-site restaurants; you have all the comforts of home.With a group rate of $169.00 VSS 2008 attendees may make reservations by calling 1-800-HOTELS-1 orcontacting the hotel directly at 623-937-3700. Be sure to mention that you are with the NACOL VSS 2008group. Or, register online at: http://cwp.marriott.com/phxgr/vss/Deadline for reservations: September 12, 2008.Additional HousingResidence Inn Glendale7350 N. Zanjero Blvd.Glendale, AZ 85305Phone: (623) 772-8900Fax: (623) 772-8905www.marriott.com/hotels/travel/phxgi-residence-inn-phoenix-glendale/About one mile from the conference venue is the Residence Inn Glendale at Zanjero; a spacious all-suiteshotel. Close to the upscale shops of the Districts at Zanjero or Westgate City Center and Glendale'shistoric downtown and Antiques district, the Residence Inn Glendale is a great choice for those whoprefer the luxury of a suite.With a group rate of $149.00, VSS 2008 attendees may make reservations by calling 1-800-331-3131 orcontacting the hotel directly at 623-772-8900. Be sure to mention that you are with the NACOL VSS 2008group.Deadline for reservations: September 26, 2008.


GENERAL INFORMATIONAdditional Housing Cont’dHampton Inn & Suites6630 North 95th AvenueGlendale, AZ 85305Phone: (623) 271-7771Fax: (623) 271-7772www.ncghotels.com/hamptoninnandsuitesglendaleThe Hampton Inn & Suites is conveniently located across the street from the conference site and withinwalking distance to premium shopping and great restaurants. Located next to Jobing.com Arena - homeof the Phoenix Coyotes and across the street from the University of Phoenix Stadium - home of theArizona Cardinals, Tostito's Fiesta Bowl and 2008 Super Bowl.The VSS 2008 room block is available from Friday October 24 through Tuesday, October 28.Offering a group rate of $159, VSS 2008 attendees may make reservations by contacting the hoteldirectly at 623-271-7771, be sure to mention that you are with NACOL to receive the discounted rate. Or,register online at:http://cwp.marriott.com/phxgr/vss/http://hamptoninn.hilton.com/en/hp/groups/personalized/PHXGLHX-NAC-20081024/index.jhtmlDeadline for reservations: October 10, 2008Registration/Exposition HoursRegistrationSunday, October 26Monday, October 27Tuesday, October 2812:00 p.m. – 5:00 p.m.7:00 a.m. – 5:00 p.m.7:00 a.m. – 10:00 a.m.ExpositionInstallation Hours: Sunday, October 26 1:00 p.m. - 5:00 p.m.Exhibit Hall Hours: Monday, October 27 10:15 a.m. – 6:15 p.m.*Tuesday, October 288:45 a.m. – 1:30 p.m.**A breakfast buffet is served on the show floor from 7:00 a.m. – 8:00a.m. on both Monday and Tuesday mornings. It is recommended thatexhibits be open during this time.Dismantling Hours: Tuesday, October 28 1:30 PM - 6:00 p.m.


Exposition Service ContractorCSI is the exposition service contractor for the VSS 2008 Event. An on-site service desk will be providedin the exhibit area during set-up, tear-down and open hours. Order forms are included in the ExhibitManual, however for your convenience all forms are available on line:Go to www.meetcsi.comClick on “Online Services”Enter Password “NACOL08”For more detailed information about the ordering process please see the CSI section in the back of theExhibit Manual.CSI2514 East Mohawk Lane, #107Phoenix, AZ 85050Phone: 800-471-7330Fax: 602-923-0044E-mail: cs@meetcsi.comExhibit Booth Personnel BadgesExhibitors receive one complimentary exhibit pass, and up to two additional passes @ $75.00 each. Toregister for the comp and additional staff, please register them through the attendee registration by goingto http://www.regonline.com/Checkin.asp?EventId=183927.Exhibitor passes are for staffing only. If you would like to attend the conference, you will have to registeras a conference attendee. Exhibitors, unless registered for the conference, have access only to theexhibit hall, not to the conference itself.Booth Equipment FurnishedEach 10’ x 10’ booth space includes 8’ high background, 3’ high side rail, one (1) 8’ table (white top, blackskirt), two (2) chairs, one (1) wastebasket, and one (1) standard 7” x 44” identification sign. Additionaldisplay accessories along with electrical and internet requests will need to be ordered through CSI foradditional fees.


DEADLINES TO REMEMBERAirways Freight Advance Warehousing (30 days) September 26Ad artwork (purchasers and sponsors) due to NACOL October 3CSI booth furnishing/equipment orders due October 17Airways Freight Advance warehousing deadline* October 27*Orders received after the deadline will incur late shipment chargesHotel Deadlines:Renaissance Glendale Hotel & Spa September 12Residence Inn Glendale September 26Hampton Inn & Suites October 10


PROGRAM ADVERTISEMENT REQUIREMENTSIf you have purchased a program ad or you have received a complimentary ad with your Diamond,Emerald, or Topaz VSS sponsorship, please note the following:Email a PDF of your ad, or Publisher or JPG version by October 3Black and white copy onlyIndicate ad size in your cover emailInclude a contact name and telephone number in case we need to talk to you about your ad.Email artwork to Wendy Fleming at wfleming@nacol.orgNOTE: If you have not purchased a program ad, but you would like information about this opportunity,please contact Carol Klyver, VSS Sponsor Coordinator, at sponsor@nacol.org.


SECURITY GUIDELINESGuard ServicesSecurity is a primary concern at any exposition. Every effort is made to ensure the protection of yourproperty during the show. NACOL has hired experienced security personnel to protect your property on a24-hour basis. However, even good protection cannot entirely prevent problems. Therefore, exhibitorshave the ultimate responsibility and liability for their property; it is your responsibility to safeguard yourown exhibit and items placed at the exhibit. NACOL holds no liability or responsibility should loss, theft ordamage occur. If you require additional security, contact the security contractor and make arrangementsdirectly with contractor.InsuranceInsurance is the full responsibility of the exhibitor. It is recommended that your organization’s insurancepolicies cover your items during shipment, as well as during the show.Hall AccessAccess to the exhibit hall is allowed only during the hours listed in the Exhibitor Schedule. Exhibitors mayenter the hall 30 minutes before the show opens unless prior arrangements have been made and arerequired to leave the hall within 30 minutes after the show closes for the day. If you need additionalentrance to the hall, contact Tracy Breithaupt at vss@nacol.org, we will do our best to accommodate you.Move-Out ResponsibilityThe exhibitor has the responsibility of moving out all company and personal property. Anything left in thehall, not tagged for shipment, will be shipped at the cost of the exhibitor to the drayage contractor.Therefore, be sure to take with you, or prepare for shipment, everything brought into the hall.


2008 NACOL Virtual School SymposiumOctober 26-28Renaissance Glendale Hotel and SpaGlendale, Arizonawww.nacol.orgExhibit Rules and RegulationsRules and RegulationsThese rules and regulations constitute a bona fide part of the exhibit space contract. They are designed to ensuresafety and fairness, to eliminate problems and control your costs. Should questions arise, Show Managementreserves the right to render all decisions and interpretations, and to establish further regulations as may be deemednecessary to the general success and well being of the exposition. Show Management’s decisions andinterpretations shall be accepted as final in all cases. It is the responsibility of the exhibiting firm to be fully familiarwith these Exhibit Rules and Regulations and to see that all company representatives attending the Exposition arealso familiar with them to avoid any difficulties during your installation and dismantle.Character of the ExhibitIn keeping with NACOL’s determination to provide the best atmosphere for conducting business, each Exhibitoragrees as follows:Products: Exhibit only products of their own manufacture or supply, limited to high-technology electronic goods,products and services designed primarily for use in the education market. Products and services must be displayedin a tasteful manner so as to describe and depict their advantages.Food: any food or beverage must be ordered from the official caterer, and distribution requires prior approval ofNACOL Show Management. Absolutely no liquor or other alcoholic beverages may be distributed or served in theExhibit Hall by Exhibitors without prior approval of Show Management.1. Contract for Space: Applicants for exhibit space are required to register online for Exhibitor booth space atwww.regonline.com/63336_183929J Any Exhibitor failing to occupy space is not relieved of the obligation of payingthe full rental. Contracts for space will be accepted at NACOL offices until Friday, October 17, 2008. Contractswill be accepted only onsite after that date, as space availability permits for an additional fee.2. Space Assignment: Initial booth space assignments will be made with a first, second, or third preference basedon first-come-first-served basis. All contracts received thereafter will be assigned space based on date of receipt ofcontract and/or special needs. In all cases, efforts will be made to assign space in as close compliance as possiblewith applicants’ choices. NACOL reserves the right to alter the exhibit floor plan or change space assignments incase of an emergency and/or in the interest of any Exhibitor.3. Booth Cost: All booth space rentals include 8’ table, wastebasket, 2 chairs, pipe and drape, and standard7” x 44” identification sign. Additional display accessories along with electrical and internet requests will need to beordered through the decorator for additional fees.VSS 2008 c/o Executive Events 6610 Gunpark Drive, Suite 200 Boulder. CO 80301.Phone 303.530.3512 Fax 303.530.2691 VSS@nacol.org


Exhibit SpaceEarly Bird Discount Rates(Effective until July 31, 2007)Regular Rates(Starting on August 1, 2007)Standard 10x10 Exhibit Booth – Non-Member $1350.00 $1600.00Standard 10x10 Exhibit Booth - NACOLMember$1050.00 $1300.00* Booth fees are included in Diamond Sponsorship.4. Payment Policy: All Applications/Contracts must be submitted with payment in full. Booth assignments are notguaranteed until payment in full is received. Booths are assigned in priority order based upon registration date andtime and receipt of full payment. Payments to be made to NACOL. Send all payments to VSS 2008 Conference,c/o Executive Events, 6610 Gunpark Dr., Suite 200, Boulder, CO 80301. If payment is not received by September26, 2008, NACOL shall have the right to cancel the booth reservation. NOTE: A $25 service fee will be assessedfor each returned check.5. Cancellation Policy: All cancellations must be submitted in writing to NACOL, VSS Exhibit Operations. Ifnotice of cancellation is made before October 3, 2008, a 50% refund will be issued. NO REFUNDS will be issuedon booth space that is cancelled after October 3, 2008. Any reduction in booth space will be treated the same as abooth cancellation and will be refunded accordingly. Booth cancellations should be submitted to VSS 2008Conference, c/o Executive Events, 6610 Gunpark Dr., Suite 200, Boulder, CO 80301.6. Subletting Space: No Exhibitor may assign, sublet or apportion his or her space in whole or in part, nor exhibitany products or services other than those manufactured or handled in the normal course of his business, nor permitany agent or any exhibiting firm to solicit business in his or her space. If special circumstances warrant anexception, permission must be obtained in writing from NACOL Show Management, which reserves the right torender final judgment. Program book listings are limited to one entry per contracted exhibiting company.7. Arrangements of Exhibits: NACOL will provide display space as indicated on the official floor plan, insofar aspossible, but reserves the right to make any changes necessary.8. Display Construction and Limitations: NACOL will provide side drapes three feet (3’) high and back walldrapes eight feet (8’) high for all straight-line exhibits. Standard 7”x44” identification signs with the Exhibitor’s firmname and booth number will be provided. Aisles will be carpeted. Renaissance Phoenix Glendale (the “servicecontractor”), at the expense of the Exhibitor, must drape unfinished or unsightly ends of exhibits.9. Exhibit Hours, Installation, and Dismantling: The hours during which the exposition will be open are:Installation Hours: Sunday, October 26 1:00 p.m. - 5:00 p.m.Exhibit Hall Hours: Monday, October 27 10:15 a.m. – 6:15 p.m.*Tuesday, October 288:45 a.m. – 1:30 p.m.**A breakfast buffet is served on the show floor from 7:00 a.m. – 8:00 a.m. on both Mondayand Tuesday mornings. It is recommended that exhibits be open during this time.Dismantling Hours: Tuesday, October 28 1:30 PM - 6:00 p.m.No materials will be accepted in the exhibit hall before Sunday, October 26, 2008. All exhibits must becompletely set-up by 5:00 PM Sunday, October 26, 2008.Any space not claimed and occupied or for which no special arrangements have been made, prior to 5:00PM, Sunday, October 26, may be resold or reassigned by NACOL without any obligation on the part ofNACOL for any refund whatsoever. Special arrangements may be made for early or late set-up with priorapproval from Show Management. Contact Tracy Breithaupt at VSS@nacol.org.Unattended freight in unclaimed space will be removed from the exhibit floor and stored at the Exhibitor’ssole risk and expense.VSS 2008 c/o Executive Events 6610 Gunpark Drive, Suite 200 Boulder. CO 80301.Phone 303.530.3512 Fax 303.530.2691 VSS@nacol.org


No installing, dismantling, rearranging, repairing, servicing, removing, or supplementing of exhibits will bepermitted during the exposition hours.Displays must remain intact and manned until 1:30 p.m., Tuesday, October 28. Exhibitors agree by signingthe Exhibit Rules and Regulations Contract that they (or their staff) will remain on the exhibit hall floor untilthe official close of the trade show, as published in their Exhibitor manual. Any infraction of this rule willjeopardize the Exhibitor’s participation in future NACOL shows and the loss of priority pointsearned for that year.All exhibits must be dismantled, packed and ready for removal by 6:00 p.m., Tuesday, October 28.Exhibits of materials remaining in the building after 6:00 p.m., Tuesday, October 28, will be returned to theExhibitor at the Exhibitor’s sole risk and expense.10. Exhibitor’s Admission Credentials: Exhibitors shall furnish NACOL with an advance list of theirrepresentatives. Representatives must register upon arrival and at all times wear identification badges, containingthe name of the firm that contracted space. Each exhibiting company is entitled to one (1) badge, at no charge, per8’x10’ booth rented. Additional two (2) badges will be available at $75 each. The badges are not transferable.NACOL reserves the right to withdraw the use of the badge used to gain admission to the exhibition by any personother than the one for whom it was issued. Exhibitors will be admitted to the exhibit hall one-hour before theopening of the hall each show day. Any special arrangements must be made with Show Management. NOTE:Children under the age of 18 are prohibited from the exhibit hall during installation and dismantle.11. Display Operations:A. Sale or Distribution of Merchandise: Cash sales are NOT PERMITTED on the show floor. Exhibitorsmay show, discuss, explain and demonstrate items or services, but may not make cash sales that result inthe exchange of merchandise and/or money in the exhibit hall. Attendees may fill out an order form (creditcards may not be processed on site) and have the products shipped; they may not take the ordered itemoff the show floor, it must be delivered to their home or office.B. Prize-Drawings and Promotions: Prize-drawings and giveaways will be allowed. Raffles or lotteries areprohibited. Interviews, demonstrations, distribution of literature, etc., are permitted only within theExhibitor’s space. No activity, demonstrations, sampling, giveaways, solicitation, etc. will be permitted inthe aisles. Samples or souvenirs may not be sold, and if distributed, must directly relate to products orservices displayed in the Exhibitor’s booth.C. Product and Literature Distribution: All demonstrations or other activities must be confined to the limitsof the Exhibitor’s booth space and not permitted in the aisles or within the buildings public areas.Distribution of trade publications, invitations, circulars, business cards, stickers, novelties, etc. may bemade only within the space assigned to the Exhibitor distributing such materials.D. Any person, firm or organization not having contracted with NACOL for the occupancy of booth space willnot be permitted to display or demonstrate its products/services, or distribute promotional materials in theexhibit hall, public areas of the center or in hospitality suites. Any infringement of this rule will result in theprompt removal of the offending persons from the hall.12. General Regulations: No part of the building shall be defaced in any manner, nor shall signs or other articlesbe posted, nailed or otherwise affixed to any pillars, walls, doors, or other parts of the building. No helium balloonswill be allowed. Exhibitors shall be responsible for damage to property. Exhibitors are required to comply withState and Local Fire Codes. Electrical wiring must conform to National Electrical Codes and pass inspection bybuilding staff electricians. Cloth and all other decorating materials must pass fire codes. No flammable liquids willbe allowed inside the facility without approval of the Fire Marshal. Cooking and food/beverage distribution musthave prior approval. OSHA regulations regarding disposal of hazardous materials will apply. Children under theage of 18 are not allowed on the floor during installation and dismantling. NACOL will not allow smoking inside thefacility.13. Carpet: All Exhibitor booths will be carpeted.14. Auxiliary Services: Decorating, drapery, furniture rental, drayage, sign painting and labor will be handled byCSI. The Exhibitor shall provide only the material and equipment that is owned and is to be used in the exhibitspace. All other items used in the booth are to be provided through arrangements with CSI. Payment for servicesprovided to the Exhibitor by the contractor is the responsibility of the Exhibitor. All services not ordered in advanceVSS 2008 c/o Executive Events 6610 Gunpark Drive, Suite 200 Boulder. CO 80301.Phone 303.530.3512 Fax 303.530.2691 VSS@nacol.org


must be procured through CSI at their onsite service desk. Forms for ordering auxiliary services are contained inthe Exhibitor’s Manual.15. Unions Requirements and Labor: Arizona is a “right-to-work” state. To arrange for display labor or materialhandling, complete the order forms found in the Exhibitor’s Manual.A. Display and Exhibit Work - Installation, Dismantling and Decorating: Fulltime employees of anexhibiting firm may install and dismantle their own and respective company displays. Any outside oradditional labor required for installation and dismantle or decorating is to be performed by RenaissanceGlendale Hotel or by exhibitor appointed contractors under the guidelines established by the InternationalAssociation for Exposition Management.B. Materials Delivered to or Picked up From Show/Job Site: All materials received, other than those inexhibitor owned vehicles as described below, will be handled by Renaissance Glendale Hotel. Please referto the shipping instructions and material handling information in the Exhibitor’s Manual.C. Exhibitor Owned Vehicles: Exhibitors, show organizers and other clients may handle their own materials,which can be carried by hand by one person. Exhibitors may not bring or use carts, pallet jacks or othermaterial handling equipment that would interfere with the operations of Renaissance Glendale Hotel. Theabove will be strictly followed.D. All materials, other than exhibitor-handled materials as described above, are chargeable as materialhandling and will be handled through Renaissance Glendale Hotel. There are no storage facilities availablefor materials handled by exhibitors.E. Space is limited at show site. To ensure the orderly move in and move out of the show, all docks andvehicle traffic are under the exclusive control of Renaissance Glendale Hotel. As conditions permit, spacemay be made available for exhibitor owned vehicles to load or unload. One person should remain with thevehicle at all times. Due to volume and time constraints, exhibitor owned vehicles must be capable ofbeing loaded/unloaded within fifteen minutes.F. Any questions should be addressed to Renaissance Glendale Hotel or Show Management.16. Shipping: Exhibitors may handle their own hand-carried materials in and out of the Renaissance GlendaleHotel. Any material requiring the use of equipment for delivery, i.e., dollies, forklifts, will be handled byRenaissance Glendale Hotel. Exhibitors needing to ship their materials to the show site must do so through CSI.All materials must be received at CSI warehouse no later than Thursday, October 23, 2008; shipments arriving afterOctober 23 will incur late shipment charges. More information on shipping is available in the Exhibitor’s Manual.17. Storage: Exhibitors must make arrangements with CSI for storage of crates and other packing materials.Combustible materials such as brochures, literature, giveaways, etc., within exhibit booths are limited to a one-daysupply. NOTHING may be stored behind booths. All packing containers, wrapping material, carrying cases, etc.,must be stored off the exhibit floor.18. Security: Twenty-four hour security will be provided by NACOL throughout the entire Exhibit, including set-upand takedown days. Any theft is to be reported to security at once. Exhibitor must provide adequate insurance inhis or her own insurance policies for theft. Individual booth security is available at an additional fee to Exhibitors.19. Non-Liability: It is expressed, understood, and agreed by each and every contracting Exhibitor, his agents,and his guest that neither NACOL, its employees, its contractors, nor the operator of the local convention centerpremises, its agents, or its employees shall be liable for loss of damage to the goods or properties of Exhibitors. Atall times such goods and properties remain in the sole possession and custody of each Exhibitor.Upon signing of the Exhibit Rules and Regulations, Exhibitor releases and agrees to indemnify and defend NACOL,its managers, officers, members, sponsors, employees, agents and convention center premises, agents oremployees and save them harmless from any suit or claim for property damage or personal injury by whomsoeversustained, including Exhibitor and its agents or employees, on or about the Exhibitor’s display space or arising outof Exhibitor’s participation in the exposition, including such damage or injury resulting in part from the negligence ofone or more of the aforementioned indemnities and in part due to the negligence of the Exhibitor.VSS 2008 c/o Executive Events 6610 Gunpark Drive, Suite 200 Boulder. CO 80301.Phone 303.530.3512 Fax 303.530.2691 VSS@nacol.org


20. Insurance: The Exhibitor agrees to obtain the following insurance coverage during the dates of the NACOLexposition, including installation and dismantle days, and be prepared to furnish a certificate of insurance toNACOL if requested: (a) comprehensive general liability insurance coverage including protective and contractualliability overage of $250,000/$500,000 for bodily injury and $50,000 property damage; (b) employers liabilityinsurance with minimum limits of $100,000 per accident; (c) worker’s compensation/occupational disease coveragein full compliance with federal and state laws; (d) comprehensive general automobile liability insurance coveringowned, non-owned, and hired vehicles, including loading/unloading hazards with bodily injury limits of$250,000/$500,000 and property damage limits of $100,000.21. Conference Postponement and/or Cancellation: NACOL, in its discretion, shall have the right to postpone orcancel the conference and exhibit and shall be liable in no way to the Exhibitor for losses resulting from such delayor cancellation. The Association will not be liable for the fulfillment of this contract as to the delivery of exhibitspace if non-delivery is due to any of the following causes: by reason of the facility being damaged or destroyed byfire, act of God, public enemy, war or insurrections, strikes, the authority of the law, postponement or cancellation ofthe exposition, or for any cause beyond its control.22. NACOL reserves the right to make such additional conditions, rules and regulations as Show Managementdeems necessary to enhance the success of the exposition, and to decline or prohibit any exhibit which in itsjudgment is out of keeping with the character of the conference, this reservation being all-inclusive as to persons,things, printed matter, products and conduct.I have read and understand/agree to the rules and regulations listed above.Company _________________________________________Exhibitor Signature: __________________________________________Date: ________________________Fax signed copy (of signature page only) to: Tracy Breithaupt at 303.530.2691VSS 2008 c/o Executive Events 6610 Gunpark Drive, Suite 200 Boulder. CO 80301.Phone 303.530.3512 Fax 303.530.2691 VSS@nacol.org


STANDARD CONDITIONS FOR EXHIBITS AND DISPLAYSNon-Flammable Material: All materials used in the Renaissance Hotel & Spa and/orConference Center MUST be non-flammable and conform to the fire regulations of the city ofGlendale. Electrical wiring and equipment installation must conform to city of Glendale codes.Material not conforming to such regulations will be removed immediately at the exhibitor’sexpense. Electric motors of any kind may be operated only with the consent of the Director ofEngineering and approval of the Fire Marshal.Storage: The Renaissance Hotel & Spa has no storage facilities for exhibit materials. All freightmust be shipped to the exhibit contractor for delivery to the hotel when the exhibits are to be setup. Shipments that arrive prior to show time will be refused and/or forwarded to the officialdrayage company at the exhibitor’s expense. In cases where there is no exhibit contractor,exhibitors may ship materials weighing no more than 50 lbs. total. Any shipments over 50 lbs.total may be refused. Shipments will also not be accepted any earlier than three (3) business days(72 hours) prior to exhibit set up day. Shipments arriving earlier will be charged a storage fee of$75.00 per day by Event Management.Liability: The Renaissance Hotel & Spa will not be responsible for any injury, loss or damagethat may occur to the exhibitor, the exhibitor’s employees or property, or to any other personprior, during, or subsequent to the period covered by the exhibit contract. Each exhibitorexpressly releases the Hotel from such liabilities and agrees to indemnify the hotel against anyand all claims for such injury, loss, or damage. Each exhibitor must carry appropriate insuranceto cover any loss or damage to the hotel.Insurance: Exhibitors who desire to carry insurance on their exhibits must place it at their ownexpense.Building Care: The use of nails, staples, tacks, tape, etc. on walls, ceiling, and millwork isstrictly prohibited. All property destroyed or damaged by exhibitors must be replaced to itsoriginal condition at the exhibitor’s expense.


Company Name: ______________________________Address: ___________________________________Ordered By: ________________________________Phone: ____________________________________Fax: ______________________________________Email: _____________________________________Event Name: ________________________________Facility: ____________________________________Booth Number: ______________________________Contact Person: _____________________________Delivery Date: ____________ Time: _______am pmReturn Date: _____________ Time: _______am pmAudio-Visual Request Form - SHOW RATECOMPUTER EQUIPMENT_____ Lap Top Computer $200.00_____ 20” Computer Monitor (up to XGA) $250.00_____ 27” MultiSync Monitor (up to XGA) $350.00_____ 20” LCD Monitor SXGA (Flat Screen) $450.00_____ 19” LCD Monitor SXGA (Flat Screen) $400.00_____ 18” LCD Monitor SXGA (Flat Screen) $350.00_____ 17” LCD Monitor SXGA (Flat Screen) $280.00COMPUTER / VIDEO EQUIPMENT_____ LCD Data/Video Projector (up to XGA) $400.00_____ 50” Plasma Screen (Hi Rez) $700.00_____ 42” Plasma Screen (Hi Rez) $650.00_____ 37” Plasma Screen (Hi Rez, 3x4) $500.00_____ 37” LCD Screen (16x9) $500.00VIDEO EQUIPMENT_____ 50” Projection TV $400.00_____ 35” Television / Receiver $250.00_____ 27” Flat Screen Television Receiver $250.00_____ Vikuity Transparent Screen (60” diagonal) $400.00_____ 20” Television / Receiver $110.00_____ 20” TV / VCR Combo Unit $140.00_____ 13” TV / VCR Combo Unit $100.00_____ VHS Player with auto repeat $ 90.00_____ S-VHS Video Player $150.00_____ DVCAM Player $200.00_____ Betacam SP Player $500.00_____ Document Camera (Hi Rez) $300.00_____ DVD Player $ 90.00AUDIO EQUIPMENT_____ Clip On Speaker w/Headset Mic $ 70.00_____ Amplified Speaker $100.00_____ Wireless Mic (Handheld or Lavalier) $180.00_____ Wired Mic (Handheld or Lavalier) $180.00_____ CD Player $ 60.00_____ Cassette Player $ 60.00AV EQUIPMENT_____ 35mm Audioviewer / Caramate $ 60.00_____ Flip Chart w/ Pad & Markers $ 50.00_____ 42” Cart with Skirt $ 30.00_____ 48” Cart with Skirt $ 40.00DELIVERY & PICK-UP_____ Mon – Fri, 8:00am – 5:00pm $ 35.00_____ After Hours, Weekends & Holidays $ 52.50Labor on-site $50.00 for 1 hour to set AV in boothCEAVCO Audio Visual: 6240 West 54 th Ave. Arvada, Colorado Phone (303) 539-3500 Fax: (303) 539-3501A confirmation order will be mailed or faxed to you, or you will be contacted by a Rental Representative. CEAVCO will accept payment via check,money order or credit card. Payment must be received prior to delivery. Please wait for confirmation for total amount due. All orders, regardless ofpayment method, must be secured with a credit card. Any orders canceled within 24 hours of delivery date will be charged a 50% cancellation fee.Payment InformationPayment Method: Check______ Money Order_____________ Credit Card_________________Card Number: ___________________________________________ exp date___________________Card Holder Name: ____________________________ Signature: ____________________________Print Signature: ______________________________________________________________________OFFICIAL USE ONLYEquipment:Insurance (5%)Delivery / Pick-UpTotal:______________________________________________________________________


Expositions – Trade Shows – Conferenceswww.meetcsi.comDear Exhibitor,We are pleased to have been selected to handle all of your Material Handling needs for the 2008 NACOL VirtualSchool Symposium at the Renaissance Glendale Hotel & Spa on October 26-28, 2008. Below are some instructionsto help guide you on your online ordering experience.Go to www.meetcsi.comClick on “Online Services”Enter Password “NACOL08”Welcome to the main page for online ordering! From here you can click on the appropriate category on the left handside of the web page. The list includes:Material HandlingAdditional Booth Table & ChairsAdditional AccessoriesElectric/PhoneThe Renaissance Glendale Hotel & Spa is providing each 10' x 10' booth with 8' high background, 3' high side rail,one (1) 8' table, two (2) chairs, one (1) wastebasket, and one (1) ID sign. If you would like to upgrade you boothfurniture, please feel free to browse our inventory by clicking on the appropriate category on our website.Please feel free to download the service kit, which has forms stating our payment policy’s, terms and regulations.These are not available online.If you have any questions regarding our services, please feel free to call our Customer Service Department at 800-471-7330.Thank you and we look forward to working with you!!CONFERENCE SERVICES INTERNATIONAL (CSI)


CONFERENCE SHIPPING INSTRUCTIONSVirtual School Symposium 2008Renaissance Glendale HotelMove in/Installation Sunday, Oct 26 th 1pm-5pmExhibit Hall Hours: Monday, Oct 27 th 10:15am-6:15pmTuesday, Oct 28 th 8:45am-1:30pmMove out/Dismantling Tuesday, Oct 28 th 1:30pm-6pmAirways Freight will be managing the advance storage, material handling, and delivery offreight to and from the booth for the Virtual School Symposium 2008. Airways will beproviding advance warehousing 4 weeks prior to the symposium.Conference Coordinators will be on site to manage inbound shipments and provide a servicedesk to assist with outbound shipments.Freight shipping: Please contact our Preferred Carrier - Airways FreightMike Sheehan – msheehan@airwaysfreight.com 800.471.7330Material handling - Please fill out Material Handling Order Form w/credit cardinformation and fax to Mike Sheehan 480.948.3395Freight – (200 lb minimum)$65/100 lbsSmall packages (under 50 lbs)$30/50 lbs – each way**IMPORTANTDue to limited storage capabilities the Renaissance Glendale Hotel requests you utilizeAirways Freight and ship directly to their warehouse as indicated on Material Handling OrderForm. All freight must arrive in Phoenix no later than Thursday October 23 rd .Thank you, we look forward to seeing you in October!


Expositions ● Trade Shows ● Conferenceswww.meetcsi.com2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Dear Exhibitor,Conference Services International is pleased to offer freight and material handlingservices for the 2008 NACOL Virtual School Symposium being held at theRenaissance Glendale Hotel & Spa, October 26-28, 2008. Our primary goal is toprovide show management and exhibitors with a professional, seamless, andpositive experience.Our services can be ordered online at www.conferenceservicesintl.com or faxed toCSI at 602-923-0044. If you have any questions, please contact our CustomerService Department, and CSI will do the very best to accommodate you.CSI will provide a "Service Desk" at the show and will be available during move-inand move-out to assist with any last minute needs and to answer any questionswhich you may have.We look forward to being of service to you and wish you great success with theshow.Yours truly,Conference Services International (CSI)2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comSHOW INFORMATIONBOOTH EQUIPMENT:Each 10' x 10' booth is equiped with 8' high background, 3' high side rail, one (1) 8'table (white top, black skirt), two (2) chairs, one (1) wastebasket, and one (1) 7" x44" ID sign. The above is provided by the Renaissance Glendale Hotel & Spa.However, you may upgrade or rent additional furniture and accessoriesusing the order forms provided in this service kit.SHOW COLORS:BOOTH CARPET:BlackFacility is carpeted, however you may order carpet to coordinate with the colors ofyour boothSHOW SCHEDULE: Exhibitor Move-In: Sunday, October 26, 2008Time: 1:00 pm - 5:00 pmExhibit Hours: Monday, October 27, 2008Time: 10:15 am - 6:15 pmTuesday, October 28, 2008Time: 8:45 am - 1:30 pmExhibit Move-Out: Tuesday, October 28, 2008Time: 1:30 pm - 6:00 pmDEADLINE DATES:ORDERS:MATERIAL HANDLING:ASSISTANCE:Orders must be received by October 17, 2008, to receive the discounted rates.Shipments must be received at the Advance Warehouse to avoid late shipmentcharges by October 23, 2008.Should you have any questions or need further assistance regarding any of theorder forms, please call CSI Customer Service at 800.471.7330 or email atcs@meetcsi.comFREIGHT:All Drivers need to check in by 5:00 pm on October 28, 2008.Advance Shipments OnlyYour Company Name & Booth #2008 NACOL Vitural School SymposiumConference Services International (CSI)c/o Yellow Freight Systems2425 South 43rd AvenuePhoenix, AZ 85009-60122514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comORDER SUMMARYEXHIBITOR INFORMATIONCompany:Booth:Contact:Address:Phone:Fax:Email:MATERIAL HANDLING ………………ADDITIONAL TABLE & CHAIRSADDITIONAL ACESSORIESUTILITIES, ie: Electric & Phone…………...………………………………TOTAL FROM ORDER FORMSTOTAL ESTIMATED CHARGES(Includes sales tax where applicable)CREDIT CARD AUTHORIZATIONCard Type:Card #:Name on Card:Billing Address:Expiration Date:CityStateCard Verification #:ZipCode:Cardholder's Signature:The above signatory authorizes the credit card to be charged for the above orders, plus any additional charges or balances due for materialhandling or labor during the event. The signatory has read and agrees to the CSI Payment Policy included in the Exhibit Kit. A $50.00 servicecharge will be applied should the credit card charges be declined.2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comMETHOD OF PAYMENTCANCELLATION POLICIESDISCOUNT PRICINGPAYMENT POLICYConference Services International ("CSI") requires payment upon receipt of theorder for materials and services listed in the Exhibitor Kit. We encourage theexhibitors to place their orders online on CSI's secure website,www.conferenceservicesintl.com. We request a credit card on file for any additionalcharges or balances due for incidental items, material handling, or labor incurredduring the show. All unpaid balances must be paid prior to the closing of the show.CSI accepts Visa, MasterCard, American Express, and Discover Cards. Thoseexhibitors with existing credit with CSI may make payment by check. Terms forchecks are net 15 days. Failure to pay within these terms will result in servicecharges of 1.5% per month or 18% per annum. In the event of default, exhibitoragrees to pay all collection, attorney, and court costs.Exhibitors may cancel or revise their orders up to 30 days prior to show move-in atno charge. Cancellations made within 30 days of the move-in, up to the daypreceding the move-in, will be charged a 50% cancellation fee. Any cancellationson the day of move-in will be invoiced at original pricing.The CSI Exhibitor Kit provides for both discounted and standard pricing. All ordersreceived and paid up to 14 days prior to the move-in date will receive thediscounted prices. All orders within 14 days of the move-in will be at standardpricing.2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comADDITIONAL BOOTH TABLE & CHAIR ORDER FORM30" TABLE QTY RATE RATE TOTAL CHAIRSQTY RATE RATE4' x 2' Unskirted6' x 2' Unskirted8' x 2' UnskirtedPadded SidePadded ArmMolded Side$35.00$45.00$55.00$45.00$55.00$65.00ChairChairChair$60.00$70.00$50.00$70.00$80.00$60.004' x 2' Skirted6' x 2' Skirted8' x 2' SkirtedDiscount Standard Discount Standard$75.00 $85.00$95.00 $105.00$115.00 $125.00Swivel ChairExecutiveChairPadded Stool(with back)$90.00 $110.00$130.00 $140.00$80.00 $90.00TOTALSkirt 4th side$40.00 $50.00Euro Stool$100.00$110.0040" TABLE SKIRT COLORS:4' x 2' Unskirted$45.00 $55.00BlackBurgundy6' x 2' Unskirted$55.00 $65.00RedSilver8' x 2' Unskirted$65.00 $75.00PlumWhite4' x 2' Skirted$85.00 $105.00BlueHunter Green6' x 2' Skirted$105.00 $125.008' x 2' Skirted$125.00 $145.00Skirt 4th side$40.00 $50.00Terms & ConditionsTo receive Discount Rate, order must be received & paid for 14 days prior to Move-In.Cancelled orders will be charged a 50% Fee if cancelled within 30 days of Move-In.Orders must be paid by Credit Card (see Order Summary page).8.3%SubtotalSales TaxTotal DueExhibitor InformationCompany Booth #ContactEmail Phone # Fax #2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comADDITIONAL BOOTH ACCESSORIES ORDER FORMDISCOUNT STANDARDQTY RATE RATE TOTALWastebasketEaselPedestal (30" D x 30" H)Pedestal (30" D x 40" H)Bag RackCoat RackGarment RackStanchion with RetractableBeltLiterature RackShowcaseTicket TumblerSign StandTackboard (4' x 8')Banding (Per Pallet)Shrink Wrap (Per Pallet$20.00 $25.00$30.00 $40.00$100.00 $130.00$100.00 $130.00$55.00 $70.00$65.00 $80.00$80.00 $100.00$40.00 $50.00$95.00 $125.00$335.00 $435.00$70.00 $80.00$60.00 $75.00$125.00 $165.00$50.00 $50.00$50.00 $50.00Terms & ConditionsTo receive Discount Rate, order must be received & paid for 14 days prior to Move-In.Cancelled orders will be charged a 50% Fee if cancelled within 30 days of Move-In.Orders must be paid by Credit Card (see Order Summary page).8.3%SubtotalSales TaxTotal DueExhibitor InformationCompany Booth #ContactEmail Phone # Fax #2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comLIMITS OF LIABLITYIn placing of an order for services and/or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of Conference ServicesInternational in its sole discretion. Upon participation of any Conference Services International show or event, the exhibitor and its agents shall be bound by the terms and conditions setforth in sections 1 through 14 below. Likewise, once Conference Services International has accepted and approved the exhibitor's offer, any shipper consigning or delivering a shipment toConference Services International or its subcontractors on behalf of the Exhibitor shall be bound by the terms and conditions set forth in sections 1 though 14 below.1. Conference Services International and its subcontractors shall not be liable for damage, loss or delay to uncrated freight, freight improperly packed, glass breakage or concealeddamage as determined by Conference Services International.2. Relative to inbound shipments, there may be lapse of time between the delivery of shipment(s) to the booth by Conference Services International or its subcontractors and the arrival ofthe Exhibitor's representative at the booth. Similarly, relative to outgoing shipment(s), it is possible that there will be a lapse of time between the completion of packing and the actual pickupof material from the booth for loading onto a carrier. It is understood that during such times the shipment(s) will be left in the booths unattended. Therefore, it is agreed that ConferenceServices International and its subcontractors shall not be liable for the loss of, disappearance of, or damage of any items left in the booth unattended at any time. consequently, all bills oflading covering outgoing shipment(s) submitted to Conference Services International or its subcontractors by the Exhibitor will be checked at the time of pickup from the booth and correctedwhere discrepancies exist.3. Conference Services International and its subcontractors shall not be liable for any damage incurred during the handling of materials or equipment requiring special devices toproperly load, place, or reload unless 14 days advance notice has been given to Conference Services International in time to obtain the proper equipment.4. Conference Services International and its subcontractors shall not be responsible for any loss, delay, or damage due to events beyond their reasonable control which cannot beavoided by the exercise of due care and prudence, including without limitation, strikes, labor disputes, lockouts or work stoppages of any kind, fire, theft, windstorm, water, vandalism,terrorism, acts of war, utilities, and other events of force majeure. Any and all work performed by Conference Services International or its subcontractors up to and including the occurrenceof any of the above must be paid in full.5. Conference Services International and its subcontractors shall not be liable for ordinary wear and tear in handling of materials and/or equipment.6. Conference Services International and its subcontractors are not insurers; i.e., Conference Services International does not insure the Exhibitor's property against loss or damage, nordoes it provide for full replacement value should loss or damage occur. Insurance, if any, shall be obtained by the Exhibitor. Amounts payable by Conference Services International underthis paragraph are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor's property. Provisions of this paragraph shall apply if Exhibitor'sproperty is lost of damaged through performance or nonperformance of services by Conference Services International, or from the negligence of Conference Services International, itssubcontractors or their respective employees. If such loss or damage occurs, the liability of Conference Services International and it subcontractors shall be limited to a sum equal to $.30per pound per article, with a maximum liability of $50.00 per item or $1,000.00 per shipment, whichever is less. This amount shall be considered Exhibitor's agreed-upon damages andexclusive remedy.7. Conference Services International and its subcontractors shall not be liable to any extent whatsoever for any indirect, special, incidental, or consequential damages which mayinclude, but are not limited to any actual, potential or assumed loss of profits of revenues, loss of use of equipment or products, or any collateral costs that may result from any loss ordamage to Exhibitor's materials or any injury to Exhibitor's personnel which may make it impossible or impractical for Exhibitor to exhibit its materials.8. Conference Services International will not be bound to honor any claim or action brought against Conference Services International or its subcontractors more than 60 days after thedate of incident.9. The Exhibitor agrees, in connection with the receipt , handling, temporary storage and reloading of its freight, that Conference Services International and its subcontractors will providethese services as Exhibitor's agent and not as bailee or shipper. If any employee of Conference Services International or its subcontractors sign a delivery receipt, bill of lading or otherdocument, the parties agree that Conference Serivces International or its subcontractor will do so as the Exhibitor's agent, and the Exhibitor accepts the responsibility there of10. Conference Services International and its subcontractors shall not be liable for shipments received without receipts, freight bills or specified unit counts on receipts or freightbills. Such shipments will be delivered to booth without guarantee of pice count or condition.11. Empty container labels will be available at the Conference Services International Service Desk. Affixing the labels is the sole responsibility of the Exhibitor or its representative. Itis understood that these labels are used for EMPTY STORAGE ONLY, and Conference Services International and its subcontractors assume no responsibility of liability for loss ordamage to contents while containers are in storage or for mislabeled containers.12. In order to expedite removal of freight from the show site, Conference Services International shall have the authority to change designated carriers, if assigned carriers do not pickup on time. Where no disposition is made by the exhibitor, freight will be taken to a warehouse and forced shipped on a carrier determined by Conference Services International and theExhibitor agrees to be responsible for payment of charges relating to such handling and shipping. Conference Services International assumes no liability as a result of rerouting orhandling.13. Dry and cold Storage - Exhibitor stores products at its own risk. Conference Services International assumes no liability or responsibility for dry or cold storage14. The Exhibitor agrees, in the event of a dispute with Conference Services International or its subcontractors related to any loss or damage to any of the Exhibitor's freight orequipment, that the Exhibitor will not withhold payment in any amount due to Conference Services International for freight handling services or any other services provided byConference Services International or its subcontractor as an offset against the amount of the alleged loss or damage. Instead, the Exhibitor agrees to pay Conference ServicesInternational prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against Conference Services International or its subcontractorshall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits.


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comMaterial Handling ServicesAdvance warehousing, delivery to the facility, delivery to your booth, storage of empty containers during show,return of containers to your booth at close of show, moving goods to the dock, and loading of the goods ontooutbound carrier.Shipments received at the advance warehouse will be stored up to 30 days prior to show move-in.Direct shipments are prohibited. If shipments are sent to the facility they may be refused.All shipments received at the warehouse after October 23, are subject to additional late shipment charges.Material Handling FeesSmall Packages (less than 50 lbs):Large Containers & Crates:MATERIAL HANDLING ORDER FORMAdvance Shipments$75 per 50 lbs (50 lb minimum)$85 per 100 lbs (200 lb minimum)All shipments, whether shipped in advance or direct to the showsite, are subject to the above Material Handling fees.Your Company Name & Booth #2008 NACOL Vitural School SymposiumConference Services International (CSI)c/o Yellow Freight Systems2425 South 43rd AvenuePhoenix, AZ 85009-6012# ofPiecesEstimatedWeightCarrierService TypeEstimatedArrival DateEstimatedHandling FeesADVANCE SHIPMENTS(Small Pkg)ADVANCE SHIPMENTS(Large Pkg)TOTALTerms & ConditionsMaterial Handling charges must be paid by Credit Card (see Order Summary page).The final charges for Material Handling will be based upon ACTUAL weight.Exhibitor InformationCompany Booth #ContactEmail Phone # Fax #2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


ADVANCE SHIPMENTSSHIP TO:SHOW NAMEEXHIBITOR NAMEBOOTH NUMBERPIECEc/o Yellow Freight Systems2425 South 43rd AvenuePhoenix, AZ 85009-60122008 NACOL VIRTUAL SYMPOSIUMofAttach a label to each pieceADVANCE SHIPMENTSSHIP TO:SHOW NAMEEXHIBITOR NAMEBOOTH NUMBERPIECEc/o Yellow Freight Systems2425 South 43rd AvenuePhoenix, AZ 85009-60122008 NACOL VIRTUAL SYMPOSIUMofAttach a label to each pieceTo ensure proper delivery, please attach a label to each container.Please verify that you are using the correct label:Advance Shipment label for packages shipped in advance for pre-exhibit warehousingDirect Shipment label for shipments to the event facility to be received ONLY during MOVE-IN hours


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comLOGISTICS QUOTE REQUEST FORMORIGINATIONDESTINATIONCompanyContact NameStreet AddressCity, St, ZipPhone NumberFax NumberEmail AddressBooth NumberCompanyContact NameStreet AddressCity, St, ZipPhone NumberFax NumberEmail AddressBooth NumberNumber Weight Dimensions Declared Valueof Pieces Description of Goods (Subject to ReWeigh) (Length x Width x Height) InsuranceShipping InstructionsPickup DateTimeDelivery DateTimeShipping QuoteTSA CertifiedYesNoPAYMENT INFORMATIONINVOICECREDIT CARDSHIPPER'S ACCOUNTSHIPPER'S SIGNATUREBilling Address:Card Type:Name on Card:Billing Address:Expiration Date:Account Type:Card #:Verification #:Account #:The above signatory authorizes their account to be charged for shipping based upon ACTUAL weight.2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com


2008 NACOL VIRTUAL SCHOOL SYMPOSIUMRenaissance Glendale Hotel & SpaGlendale, ArizonaOctober 26-28, 2008Expositions ● Trade Shows ● Conferenceswww.meetcsi.comELECTRICAL & PHONE ORDER FORMQTY RATE X # of Days TOTALElectricBasic 5 amp Power DropPower Drop (10 amps)Power Drop (15 amps)Power Drop (20 amp Dedicated Circuit)A/C Power Strip25' A/C Extension Cord$75.00$100.00$150.00$200.00$10.00$10.00222222SubtotalService Charge 22%PhoneClass 8 Phone LineDID Phone LineTelephone HandsetPolycom Speaker PhoneShared High Speed Internet 1st ComputerShared High Speed Internet (Add'l Computers$100.00 2$350.00 2$25.00 2$150.00 2$500.00 2$50.00 2SubtotalService Charge 22%SubtotalCustomer agrees to pay in full for lost, stolen or damaged equipment.Service Charge 22%Prices are valid for booth events only.Basic power is minimum requirement for any booth requireing Electrical Service.Exhibit requests must be paid in full before equipment delivery.Orders received within 72 hours of the event are subject to a 50% surcharge.Orders received on-site or day of event are subject ot 75% surcharge.Orders must be paid by Credit Card (see Order Summary page).8.3%Subtotal'sSales TaxTotal DueCompany Booth #ContactEmail Phone # Fax #2514 East Mohawk Lane, #107 Phoenix, AZ 85050 ● 800-471-7330 ● Fax 602-923-0044 ● Email cs@meetcsi.com

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