Tender No.: 465S/2011/12 - City of Cape Town

Tender No.: 465S/2011/12 

TENDER DOCUMENT 

GOODS AND SERVICES 

SUPPLY CHAIN MANAGEMENT 

SCM-542 Approved: 16/01/2012 by SCM Director Version: 2 Page 1 of 117 

TENDER NO: 465S/2011/12 

DESIGN, MANUFACTURE, SUPPLY, INSTALLATION, REMOVAL AND MAINTENANCE OF FESTIVE 

LIGHTING FOR THE CITY OF CAPE TOWN 

CONTRACT PERIOD: TWO YEARS FROM DATE OF COMMENCEMENT OF CONTRACT 

TENDER SERIAL NO.: 

CLOSING DATE: 2012/07/31 SIGNATURES OF CITY OFFICIALS 

AT TENDER OPENING 

CLOSING TIME: 10:00 AM 1 

2 

TENDER BOX NUMBER: 114 3 

TENDER FEE: R100.00 Non-refundable tender fee payable to City of Cape Town for a 

hard copy of the tender document. (This fee is not applicable 

to website downloads of the tender document – these are free 

of charge). 

IMPORTANT NOTES TO TENDERERS: 

a) Tenders must be properly received and deposited in the abovementioned tender box on or before the 

closing date and before the closing time at the Tender Submission Office, situated on the 2nd floor, 

Concourse Level, Civic Centre, Hertzog Boulevard, Cape Town. 

b) No late tenders will be accepted under any circumstances. 

c) Tender offers must be submitted in a sealed envelope clearly reflecting the tender number and tender 

description as indicated above. 

d) Only original tenders will be accepted. No copies will be accepted. For this tender to be valid on the 

closing date, the Tender Offer (Part 2) and the offer part of the Contract Form (Part 3) must be signed by 

the tenderer and the tender price(s) must be inserted. 

e) Do not dismember this tender document (do not take it apart, omit pages, change wording or put 

documents between its pages). All other documents must be attached to Schedule 13. 

f) A compulsory briefing session will be held on 10 th July 2012 at 10:00am. Technical Support 

Services, (Electricity) Boardroom at Melck Street, Ndabeni. 

All prospective tenderers must attend the briefing session to familiarise themselves with the tender. 

NAME of Company/Close Corporation or 

Partnership /Consortium/ Joint Venture or 

Sole Proprietor /Individual 

TRADING AS (if different from above) 

CITY OF CAPE TOWN VENDOR 

DATABASE REGISTRATION NUMBER: 

(See para 6.14 of Conditions of Tender) 

TENDERER 

1


INDEX 

Part Description Page 

1 Details of Tenderer 3 

2 Tender Offer 4 

3 Contract Form 5-7 

4 Price Schedule 8-15 

5 Specification 16-58 

6 Conditions of Tender 59-62 

7 Evaluation Criteria 63-66 

CONDITIONS OF CONTRACT 

8 Special Conditions of Contract 67-70 

9 General Conditions of Contract 71-79 

SUPPORTING SCHEDULES 

1 Resolution by Directors/Members 80 

2 Certificate of Authority for Partnerships/Consortiums/Joint Ventures 81 

3 Declaration for Procurement above R10 million (VAT included) 82 

4 Preferencing Schedule 83-85 

5 Declaration of Interest – State Employees 86-87 

6 Declaration – Conflict of Interest 88 

7 Declaration of Tenderer’s Past Supply Chain Management Practices 89 

8 

9 

Authorisation for the Deduction of Outstanding Amounts owed to 

the City of Cape Town 

Guarantee/Performance Security and List of Approved Financial 

Institutions 

90 

91-93 

10 Contract Price Adjustment and Rate of Exchange Variations 94-97 

11 

Occupational Health and Safety – Agreement in terms of Section 

37(2) 

12 Certificate of Independent Tender Determination 100 

13 Project Labour Report 101 

98-99 

14 Schedules for Functionality Scoring 102-105 

15 List of other documents attached by tenderer 106 

16 Drawing – ESS-35-E1 107 

2


Name of Company / Close Corporation 

or 

Partnership / Consortium / Joint Venture 

or Sole Proprietor / Individual 

Trading as (if different from above) 

Company / Close Corporation 

registration number 

Postal address 

Physical address 

Contact details of the person duly 

authorised to represent the tenderer 

Income Tax number 

VAT registration number 

(1) DETAILS OF TENDERER 

Postal Code __________ 

Postal Code __________ 

Name: Mr/Mrs ________________________________________ 

Telephone:( ____ ) ______________ Fax:( ____ ) ___________ 

Cellular Telephone:____________________________________ 

E-mail 

address:_____________________________________________ 

________________________________________________ 

________________________________________________ 

3


(2) TENDER OFFER 

2.1 I, ________________________________________________ (duly authorised to represent the tenderer 

for the purpose of this tender), hereby tender to supply all or any of the goods and/or render all or any of 

the services described in the attached document to the City of Cape Town (‘CCT’) on the terms and 

conditions stipulated in this tender document and in accordance with the specification stipulated in the 

tender document at the prices reflected in the Contract Form/Price Schedule. 

2.2 The tenderer agrees that: 

2.2.1 the tender offer submitted shall remain valid, irrevocable and open for written acceptance by the 

CCT for a period of 120 (one hundred and twenty) days from the closing date or for such 

extended period as may be applicable; 

2.2.2 the tender offer will not be withdrawn or amended during the aforesaid validity period; 

2.2.3 notwithstanding the above, the tenderer may submit a written request to the CCT after the closing 

date for permission to withdraw the tender offer. Such withdrawal will be permitted or refused at 

the sole discretion of the CCT after consideration of the reasons for the withdrawal, which shall 

be fully set out by the tenderer in the written request for withdrawal; 

2.2.4 should the tender offer be withdrawn in contravention of 2.2.1 to 2.2.3 above, the tenderer 

agrees that: 

a) it shall be liable to the CCT for any additional expense incurred by the CCT in having either to 

accept another tender or, if new tenders have to be invited, the additional expenses incurred 

by the invitation of new tenders and the subsequent acceptance of any other tender; 

b) the CCT shall also have the right to recover such additional expenses by set-off against 

moneys which may be due or become due to the tenderer under this or any other tender or 

contract or against any guarantee or deposit that may have been furnished by the tenderer or 

on its behalf for the due fulfilment of this or any other tender or contract. Pending the 

ascertainment of the amount of such additional expenses, the CCT shall be entitled to retain 

such moneys, guarantee or deposit as security for any loss the CCT may suffer due to such 

withdrawal. 

2.3 The tenderer agrees that this tender and its acceptance shall be subject to the terms and conditions 

contained in the CCT’s Supply Chain Management Policy (‘SCM Policy’) and Combating of Abuse of the 

Supply Chain Management System Policy (‘Abuse Policy’). 

___________________________ 

Signature(s) 

___________________________ 

Print name(s): 

On behalf of the tenderer (duly authorised) 

___________________________ 

Date 

INITIALS OF CITY 

OFFICIALS 

1 2 3 

4


(3) CONTRACT FORM 

465S/2011/12: DESIGN, MANUFACTURE, INSTALLATION, REMOVAL 

AND MAINTENANCE OF FESTIVE LIGHTING 

PART 1 (TO BE FILLED IN BY TENDERER): 

THE TENDERER (delete columns not applicable): 

If Company or Close Corporation If Natural Person/Sole Proprietor If Partnership/Consortium/Joint 

Venture 

Registered name: 

Registration number: 

Full names: 

Identity number: 

Name of Partnership/Consortium/Joint 

Venture formed: 

AND WHO IS represented herein by: (full names of signatory) _____________________________ 

duly authorised to act on behalf of the Tenderer in his capacity as: (title) _____________________ 

HEREBY AGREES THAT by signing the Contract Form, the Tenderer: 

1. confirms that it has examined the documents listed in the Index (including Schedules and Annexures) 

and has accepted all the Conditions of Tender; 

2. confirms that it has satisfied itself as to the correctness and validity of the tender; that the price(s) 

and rate(s) quoted cover all the goods and/or services specified in the tender documents; that the 

price(s) and rate(s) cover all its obligations and accepts that any mistakes regarding price(s), rate(s) 

and calculations will be at its own risk; 

3. offers to supply all or any of the goods and/or render all or any of the services described in the tender 

document to the City of Cape Town in accordance with the: 

3.1 terms and conditions stipulated in this tender document; 

3.2 specifications stipulated in this tender document; and 

3.3 at the price reflected in the space provided below; or, in the case of ‘rates’ tenders, 

as set out in the Price Schedule (Part 4). 

4. agrees that the following documents shall form the Contract between the parties in the event that the 

Tenderer is successful: 

4.1 Price Schedule 

4.2 Specification 

4.3 All Declarations 

4.4 General Conditions of Contract; and 

4.5 Special Conditions of Contract. 

5


5. accepts full responsibility for the proper execution and fulfilment of all obligations and conditions 

devolving on it in terms of this Contract. 

SIGNED AT______________________ON THIS THE_________DAY OF______________20____ 

_________________________________ 

Signature(s) 

_________________________________ 



_________________________________ 

Date 

INITIALS OF CITY OFFICIALS 

1 2 3 

6


PART 2 (TO BE FILLED IN BY THE CITY OF CAPE TOWN) 

CONTRACT NO: 465S/2011/12: DESIGN, MANUFACTURE, INSTALLATION, 

REMOVAL AND MAINTENANCE OF FESTIVE LIGHTING 

By signing this Contract Form the City of Cape Town (also referred to as the ‘Purchaser’): 

1. accepts the offer submitted by_____________________, thereby concluding a contract with 

the Tenderer for a contract period of two years commencing on __________________and 

terminating on _______________________. 

2. undertakes to make payment for the goods/services delivered in accordance with the terms 

and conditions of this Contract. 

SIGNED AT_______________________ON THIS THE_________DAY OF_________________20______ 

______________________________ 

Signature(s) 

_______________________________ 


(duly authorised in terms of the System 

of Delegations as approved by Council) 

_______________________________ 

Date 

7


Pricing Instructions: 

(4) PRICE SCHEDULE 

4.1 All prices shall be tendered excluding VAT but including customs or excise duty and any other duty, levy, or other applicable tax. 

4.2 All prices shall be tendered in accordance with the units specified in this schedule. 

4.3 All prices tendered must include all expenses, disbursements and costs (e.g. transport, overheads, accommodation etc) that may be required in and for the 

execution of the work described in the Specification, and shall cover the cost of all general risks, liabilities and obligations set forth or implied in the Contract 

as well as overhead charges and profit (in the event that the tender is successful). All prices tendered will be final and binding. 

4.4 Prices tendered below shall be subject to adjustment in accordance with Schedule 10. 

4.5. Tenderers must submit prices for all items to be considered responsive. 

4.6. Overtime: 

ITEM 

NO. 

1. 

1.1 

1.2 

1.3 

The normal working hours are deemed from 07h30 to 16h00, Mondays to Fridays. No planned work will be done out of normal working hours without prior 

approval of the Electrical Service Representative. Overtime (as agreed by the representative) – After hours and Saturday time rates shall be the labour rates 

stated in Price Schedule below multiplied by a factor of 1.5. The Sunday and Public Holiday time rates shall be the labour rates stated in Price Schedule 

below multiplied by a factor of 2.0. These factors are in terms of the Basic Conditions of Employment Act. 

DESCRIPTION UNIT 

SUPPLY AND INSTALLATION: 

Rope Lights (220-240V 14W/m IP44) Flexilight 

2 wire (10mm) Red, Clear, Yellow, Green, Blue, Japanese Pink, 

Orange, Purple, Aqua Blue, Grey, Hell Fire, Neon Green, Neon 

Orange or Multi Colour. 







m 

m 

m 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 

TOTAL COST PER UNIT 

(Excl.VAT) 

R 

(A+B) 

MANUFACTURER’S 

NAME AND 

ADDRESS 

8


ITEM 

NO. 

1.4 

1.5 

2. 









Fairy Lights (220-240V IP44) Flexi-Star 

2.1 Warm White, Black Cord, Extendable 0.5mm m 

3. 


Belt Lights (Streamers) (220-240V IP44) 

3.1 2.5mm² 2 core Copper Flexible Black Rubber Insulation Cable m 

3.2 

3.3 

3.4 

4. 

Golfball Lamps 7W 240V fuse Energy saving Golf ball type Red, 

Green, Yellow, Blue, White, Orange or Clear. 

Golfball Lamps 15W 240V fuse Golf ball type Red, Green, Yellow, 

Blue, White, Orange or Clear. 

Lamp holder, Black polyurethane, bayonetted type, 230V 2A with 

brass cable penetrating spikes as per specification 


Ropelight Accessories 

m 

m 

Each 

Each 

Each 

4.1 End Cap (10mm) Each 

4.2 End Cap (13mm) Each 

4.3 Splice Connector 2 Wire (10mm) With Shrink Tube Each 





4.8 Mains Cord C/W Connector 2 Wire (10mm) Each 


MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

9


ITEM 

NO. 




4.12 Mains Cord C/W Connector 5 Wire (13mm) Each 

4.13 Controller Flashing Unit 2.2A Each 

4.14 Controller Chasing Unit 2.2A Each 

4.15 Power Cord Connector 2 Wire (10mm) Each 





4.20 Power Cord 1.5mm² 2c Cabtyre m 



4.23 Power Cord 2.5mm² 4c Surfex m 

5. 


Ropelight Mounting Accessories 

5.1 Rubber Insulation Tape, Black, Roll Each 

5.2 Insulation Tape, Black, Roll Each 

5.3 Cable Ties LK5, Black Each 

5.4 Cable Ties T50R 200mm, Black Each 

5.5 Cable Ties T50R 200mm, White Each 

5.6 Heatshrink 19mm, Black m 

5.7 Heatshrink 19mm, Clear m 

5.8 

Transparent Wire Connector – 2 way (Hellermanntyton or 

Equivalent) 

Each 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

10


ITEM 

NO. 

5.9 

5.10 

5.11 

5.12 

5.13 

5.14 



Equivalent) 


Equivalent) 


Equivalent) 


Equivalent) 


Equivalent) 


Equivalent) 

Each 

Each 

Each 

Each 

Each 

Each 

5.15 Dinky Connector Each 

6. Motif Design 

6.1 

Liason with the Directorate, Motif Design & White Board Tracing 

1 x 1m 

Each 

7. Installation of Controlbox (Small Christmas Tree) Each 

8. Set-piece Design 

8.1 

8.2 

8.3 

9. 

9.1 

Liason with the Directorate, Set-piece Design & White Board 

Tracing 2 x 2.1m 


Tracing 2.5 x 2.1m 


Tracing 3 x 2.1m 


Motif, Set-piece and Christmas Trees Material Schedule 

Mild steel Expanding Metal (mesh) Flatex (or Equivalent) 5 x 10 x 

1.2 x 1.0 

9.2 Mild steel Flat Bar 100 x 10mm m 

Each 

Each 

Each 

m² 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

11


ITEM 

NO. 




9.5 Mild steel Round Bar 12mm m 

9.6 Mild steel Round Bar 8mm m 

9.7 Mild steel Plate 3mm m² 

9.8 Mild steel Square Tubing 32 x 18mm m 

9.9 Mild steel Angel Iron 40 x 40mm m 

9.10 Line Taps 70mm Each 

9.11 Mild steel Set Bolts 8 x 50mm Each 

9.12 Outdoor Utility Box 50 x 100mm Each 

9.13 Nylon Spacer 25 x 20mm Each 

9.14 Stainless Steel Strapping (19mm) Each 

9.15 Pole Mount Bracket 40 x 4mm Each 

9.16 Motif Cleaning Preparation For Hot Dip Galvanizing 1 x 1m Each 

9.17 Set-piece Cleaning Preparation For Spray Painting 2 x 2.1m Each 

9.18 Set-piece Cleaning Preparation For Spray Painting 2.5 x 2.1m Each 

9.19 Set-piece Cleaning Preparation For Spray Painting 3 x 2.1m Each 

9.20 Spray Paint Primer (2 layers) Set-piece 2 x 2.1m Each 

9.21 Spray Paint Primer (2 layers) Set-piece 2.5 x 2.1m Each 

9.22 Spray Paint Primer (2 layers) Set-piece 3 x 2.1m Each 

9.23 Hot Dip Galvanize Motif 1 x 1m Each 

9.24 Spray Paint - Colours as specified (3 layers) Set-piece 2 x 2.1m Each 

9.25 Spray Paint - Colours as specified (3 layers) Set-piece 2.5 x 2.1m Each 

9.26 Spray Paint - Colours as specified (3 layers) Set-piece 3 x 2.1m Each 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

12


ITEM 

NO. 


9.27 

6m Mounting Pole for Big Christmas Tree as per Drawing 

No: ESS-35-E1 

Each 

9.28 13m Galvanized Steel Transmission Pole Each 

9.29 Mounting pole as per drawing no ESS-35-E1 Each 

10. Artisan (Used for e.g. welding) Per hour 

11. Motif Installation 

11.1 Motif 1 x 1m Each 

12. Set-piece Installation 

12.1 Set-piece 2 x 2.1m Each 

12.2 Set-piece 2.5 x 2.1m Each 

12.3 Set-piece 3 x 2.1m Each 

12.4 Set-piece 2 x 3m (Somerset-West) Each 

13. Decal Box Installation 

13.1 Decal Box Display Sticker Design Each 

13.2 Decal Box Display Sticker (1.8 x 1.2m) Each 

13.3 Decal Box Installation Each 

14. Big Christmas Tree Installation 

14.1 Mounting Pole To Be Mounted On Existing Pole Platform Each 

14.2 Mounting Of 2 Halves Of Christmas Tree Each 

14.3 Mounting Of Bottom Ring Of Christmas Tree Each 

14.4 Mounting Of Christmas Star On Top Of Mounting Pole Each 

14.5 Mounting Set-pieces On Christmas Tree Each 

15. Small Christmas Trees Installation 

15.1 Mounting Of Belt Lights (Streamers) Each 

15.2 Mounting Of Christmas Star Each 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

13


ITEM 

NO. 


15.3 PVC Insulated Baling Wire (Green) m 

15.4 Mounting of three (3) sets of rings Each 

16. Catenary Installation 

16.1 Catenary Wire (10mm) m 

16.2 Catenary Wire (4mm) m 

16.3 Eyebolts (10mm) Each 

16.4 Tension Pulley (2000kg) Each 

16.5 U-bolt (10mm) Each 

16.6 U-bolt Clamp (10mm) Each 

17. Load Test 

17.1 Visual Test Per Crossing Each 

17.2 Working Load Test Per Crossing Each 

17.3 Overload Test Per Crossing Each 

17.4 Deflection Test Per Crossing Each 

17.5 Torque Test Per Pole Each 

18. Removal of Small Christmas Tree Each 

19. Removal of Big Christmas Tree Each 

20. Removal of Motifs (1 x 1m) Each 

21. Removal of Decal Boxes Each 

22. Removal of Set-pieces 

22.1 Set-piece 2 x 2.1m Each 

22.2 Set-piece 2.5 x 2.1m Each 

22.3 Set-piece 3 x 2.1m Each 

22.4 

Set-piece 2 x 3m (Somerset-West) 

Each 

23.1 Removal of Pole to Pole Belt Lights (Streamers) Each 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

14


ITEM 

NO. 


23.2 Removal of Pole Belt Lights (Streamers) Each 

24. Test of Existing Units 

24.1 Motifs Each 

24.2 Set-pieces Each 

24.3 Belt Lights (Streamers) Each 

25. Vehicles 

25.1 Crane Truck Per hour 

25.2 Cherry Picker Per hour 

MATERIAL 

(Excl.VAT) 

(R) 

(A) 

LABOUR RATE 

Excl.VAT 

R 

(B) 


(Excl.VAT) 

R 

(A+B) 


NAME AND 

ADDRESS 

INITIALS OF CITY 

OFFICIALS 

1 2 3 

15


INDEX 

(5) SPECIFICATION 

CITY OF CAPE TOWN ELETRICITY SERVICES 

FESTIVE ILLUMINATIONS 

DESIGN, MANUFACTURE, SUPPLY, INSTALLATION, REMOVAL AND MAINTENANCE OF FESTIVE 

LIGHTING FOR THE CITY OF CAPE TOWN 

1 Scope Of Specification 

2 Applicable Standards 

3 Description Of Work 

4 Safety 

5 Accommodation Of Traffic 

6 Allocation Of Work 

7 Security Of Material 

8 Inspection And Testing Of Work 

9 Workmanship And Behaviour 

10 Contact Ability Of Site Supervision 

11 Submission Of Invoices 

12 Additional Work 

13 Quality Control And Quality Plan 

14 Facilities 

15 Transport & Specialist Lifting Equipment 

16 Guarantee 

17 Disposal Of Scrap 

18 Test Certificates 

19 Material Specification 

20 Statutory Load Testing 

21 Service Area Map: Annexure A 

22 Removal Of The Festive Lights 

16


1. SCOPE OF SPECIFICATION 

1.1 Work provided by this specification involves the design, manufacturing, supply, installation, connection, 

disconnection, disassembling and maintenance of festive motifs, set-pieces, Christmas trees and other 

electrical installation activities associated with the various Festive Illumination Program projects within 

the boundaries of the City of Cape Town. 

1.2 The City of Cape Town Electricity Services is divided into 3 Service Areas (North, East and South) the 

present boundaries of which are indicated on the attached plan (Addendum A). The boundaries may be 

subject to change. 

1.3 All materials unless otherwise specified will be supplied by the contractor. 

1.4 The tendered rate shall be an all-inclusive rate i.e. the tendered rates shall include all vehicles, plant, 

tools, labour, overhead costs, supervision, equipment etc. to execute the work. 

1.5 Work shall be done in accordance with this specification but shall be read in conjunction with the 

applicable standards listed below. 

1.6 The City of Cape Town Electricity Services may order any material as stated in the pricing schedule in 

this tender as and whenever required. 

1.7 All new designs will be based on the theme as presented by the City of Cape Town Electricity Services. 

1.8 Samples of all materials must be submitted within 3 days of request. Failure to submit will render your 

offer Non-Responsive. 

2. APPLICABLE STANDARDS 

Work shall be in accordance with the following standards where applicable: 

2.1 Occupational Health and Safety Act, 1983 

2.2 SABS 0198 - The selection, handling and installation of electrical cables 

2.3 SABS 1200 - Standardised specification for civil engineering construction 

2.4 Site Manual: Safety at Roadwork’s in urban areas (latest edition) 

2.5 Standard Specification for Roadwork’s: City of Cape Town, Municipal Services 

2.6 Design and Maintenance Standards for the provision of Public Lighting Services 

2.7 ARP 035: Guidelines for installation and maintenance of street lighting 

2.8 SANS 10142 – The wiring of premises Part 1 Low-voltage installations 

3. DESCRIPTION OF WORK 

3.1 The Contractor must ensure that the Motifs and Set-pieces are positioned in the correct position, at the 

correct height and with the correct side of the motif or set-piece facing the street. The Contractor will be 

liable for all costs incurred if the motifs or set-pieces have to be moved or turned around, if not done as 

instructed, after being installed. 

3.2 The Contractor must ensure that the Belt Lights (Streamers) are positioned in the correct position and 

at the correct height. The Contractor will be liable for all costs incurred if the Belt Lights (Streamers) 

have to be moved or repositioned, if not done as instructed, after being installed. 

3.3 The Contractor must ensure that the Big Christmas Tree decorations are in the correct position, at the 

correct height and in the correct sequence. The Contractor will be liable for all costs incurred if the 

decorations are not done as instructed after being installed. 

17


3.4 The Contractor must ensure that the Small Christmas Tree’s Belt Lights (Streamers) are in the correct 

position, at the correct height and in the correct sequence. The Contractor will be liable for all costs 

incurred if the Belt Lights (Streamers) are not done as instructed after being installed. 

3.5 Three (3) weeks before switch-on, all work must be finished and be ready for testing. Date of switch-on 

will be informed by the City of Cape Town Electricity Services. 

3.6 BIG CHRISTMAS TREE 

3.6.1 SITE LOCATION FOR BIG CHRISTMAS TREE 

3.6.1.1 The Small Christmas tree is located on the corner of Adderley and Wale Str. 

3.6.2 BIG CHRISTMAS TREE MANUFACTURING SPECIFICATION 

3.6.2.1 The pieces of the Big Christmas tree that are manufactured are the four (4) rings welded to 

round bars, one (1) loose pole mounted ring for mounting of set-pieces and set-pieces. 

3.6.2.2 The rings are manufactured from 12 mm round bars, which is bent in a circular shape. 

3.6.2.3 The rings are made in two (2) halves, with brackets, made of 50 x 6mm flat bar, in the middle 

for mounting the rings to a pole. 

3.6.2.4 The diameter for the rounding of the bracket is 120mm diameter. 

3.6.2.5 The bracket is connected to the ring with spokes made of 12 mm round bars. Each half of the 

ring has 7 spokes. The spokes must be equally spaced. 

3.6.2.6 Each half is bound together with twenty five (25) 12mm round bars, welded to the rings in a 

vertical position. The vertical bars must be equally spaced. 

3.6.2.7 The rings have the following diameters: 

� Ring 1 - 1m Diameter 





3.6.2.8 The metal bars, etc must be welded together by means of tig welding. . 

3.6.2.9 The bottom ring must be attached to the mounting pole as well as to the Big Christmas Tree 

structure. It is secured at the pole with brackets made of 100 x 10mm flat bar. This is further 

supported by using 10mm round bar and 70mm line taps. 

3.6.2.10 The one side of the Big Christmas tree must have a door so that technicians can get to the 

inside of the Big Christmas tree to mount the two half’s and do the wiring of the Big Christmas 

tree. The door must open the full height of the Big Christmas tree. 

3.6.2.11 The mounting pole must be manufactured as shown on Drawing No ESS-35-E1 

3.6.2.12 When the Big Christmas tree is finished, it must be first cleaned, and then spray painted 

according to the design. 

3.6.2.13 It might be that the design indicates that the Big Christmas tree must not be sprayed. In such 

a case the Big Christmas tree must still be cleaned before the installation of rope lights and 

fairy lights. It however still needs to be inspected by a City of Cape Town Electricity 

Representative before installation of rope lights and fairy lights. 

3.6.2.14 The Big Christmas tree that must be spray painted, must first be sprayed with a primer. 

Ensure that two (2) layers of primer are sprayed on the Big Christmas tree. 

18


3.6.2.15 After applying the primer, the Big Christmas tree must first be left to dry properly. 

3.6.2.16 Colour spray paint must be applied next. Ensure that three (3) layers of paint are sprayed on 

the Big Christmas tree. 

3.6.2.17 Where more than one colour needs to be sprayed to a Big Christmas tree, ensure that no 

over spraying takes place. 

3.6.2.18 The following Dulux Duco (or equivalent to approval) paint must be used for the spray of Big 

Christmas trees: 

� Primer 

� Aerosol Matt Black Paint 

� Aerosol Matt White Paint 

� Aerosol HG Black Paint 

� Aerosol Appliance White Paint 

� Aerosol HG Royal Blue Paint 

� Aerosol HG Signal Red Paint 

� Aerosol HG Yellow Paint 

� Aerosol HG Green Paint 

� Aerosol HG Brown Paint 

3.6.2.19 The Big Christmas trees must be left to dry properly and inspected by a City of Cape Town 

Electricity official. 

3.6.2.20 After the inspection of the spray paint is finished, the installation of rope lights and fairy lights 

can be commenced. 

3.6.2.21 Rope lights and fairy lights must be installed on the Big Christmas trees according to design. 

3.6.2.22 Make sure that end caps are placed on the ends of the rope lights. These end caps need to 

be glued using PVC glue. 

3.6.2.23 Where rope lights are jointed, splice connectors must be made use of. These joints need to 

be covered with a heat shrink tube. 

3.6.2.24 Power lead and lead of the controller must be installed and insulated. 

3.6.2.25 Wires must be connected to each other using transparent wire connectors. 

3.6.2.26 Circuitry of the rope lights and fairy lights must be done according to the design. 

3.6.2.27 Where light needs darkening out, black heat shrink and insulation tape must be used. 

3.6.2.28 All rope lights, fairy lights and wiring will be fixed to the Big Christmas trees by means of cable 

ties. No loose hanging wires will be allowed. 

3.6.2.29 The controller/flasher unit and dinky connectors for connecting the electrical power supply 

cable to the Big Christmas tree will be placed in an outdoor utility box, which will be placed on 

the one bottom ring of the Big Christmas tree. 

3.6.2.30 Once the rope lights and fairy lights have been fitted and the tree is ready for installation, the 

Big Christmas tree must be tested. The City of Cape Town Electricity Services must be 

present while testing the Big Christmas tree. 

3.6.2.31 Any defects or concerns raised by the City of Cape Town Electricity Services must be 

rectified before the Big Christmas tree may be installed. 

19


3.6.3 BIG CHRISTMAS TREE INSTALLATION 

3.6.3.1 The Big Christmas tree consists of a mounting pole, two (2) halves, a bottom ring, star and 

set-pieces that are mounted on the bottom ring. 

3.6.3.2 These components for the Big Christmas tree need to be collected from The City of Cape 

Town’s Store, at the Ndabeni Complex in Melck Street at the Public Lighting store, unless 

otherwise instructed by The City of Cape Town Electricity Services. 

3.6.3.3 Two (2) cranes and two (2) cherry pickers, 18m reach, will be needed to install this Big 

Christmas tree. 

3.6.3.4 The mounting pole must be mounted on top of the allocated platform pole in the specific area 

indicated. 

3.6.3.5 The mounting pole must be secured to the platform pole by means of bolts. 

3.6.3.6 The two halves of the Big Christmas tree will have to be placed on the side of the mounting 

pole simultaneously. 

3.6.3.7 The cranes have to be used to lift and hold the two halves of the Big Christmas tree in place 

for mounting. 

3.6.3.8 These two halves are then bolted to the mounting pole at their respective brackets. Cherry 

pickers will be needed for the workmen to be lifted to the desired height. 

3.6.3.9 Once the halves of the Big Christmas tree is fixed to the mounting pole, the Christmas star 

can be placed, with a crane, on top of the Big Christmas tree. 

3.6.3.10 This Christmas star needs to be bolted to the top of the mounting pole. 

3.6.3.11 The bottom ring can then be mounted to the mounting pole. Ensure that the brackets are 

bolted. 

3.6.3.12 Next the set-pieces for the Big Christmas tree need to be mounted to the bottom ring. Ensure 

that the brackets are bolted. 

3.6.3.13 All wiring must be finished and it must be ensured that the City of Cape Town Electricity 

Services can do the termination at the dinky connectors, to the existing electrical supply 

network. 

3.6.3.14 Ensure that there are no loose hanging wires. All wires need to be made neat by means of 

cable ties. 

3.6.3.15 After installation, the City of Cape Town Electricity Services must be informed and an 

inspection must be done to see if the installation is as required. 

3.6.3.16 In the case where the installation is not as required, or if there is any defects with respect to 

the installation or sequence of the Christmas tree or set-pieces on the Big Christmas tree, the 

Contractor needs to fix that defect at no additional cost or claim. 

20


3.6.4 TYPICAL EXAMPLES OF BIG CHRISTMAS TREE 

One half of big Christmas tree. 

Other half of big Christmas tree. 

21


Christmas star on Big Christmas tree in Adderley Str. 

Set-piece for bottom ring on Big Christmas tree in Adderley Str. 

22


Set-piece for bottom ring on Big Christmas tree in Adderley Str. 

Mounting pole for Christmas tree in Adderley Str. 

23


Mounting pole for Big Christmas tree in Adderley Str. 

3.7 SMALL CHRISTMAS TREES 

3.7.1 SITE LOCATIONS FOR SMALL CHRISTMAS TREES 

3.7.1.1 There are currently one hundred and twelve (112) Small Christmas trees in The City of Cape 

Town region. The City of Cape Town Electricity Services may add or remove locations for 

these Small Christmas trees. 

3.7.1.2 The Small Christmas trees are in the following locations: 

3.7.1.2.1 Southern Region 

� Kommetjie - Corner of Dreyer and Lighthouse Rd 

� Kalk Bay - Corner of Boyes drive and Kalk Bay 

Main Rd 

� Fish Hoek - Fish Hoek Main Rd (Circle) 

� Muizenberg Pavilion - Corner of Atlantic and Beach Rd 

� Grassy Park - Corner of Victoria and Second Ave 

(At Church front yard) 

� Ocean View - Corner of Milky and Kommetjie Main 

� Hout Bay 1 - Corner of Princess and Hout Bay 

Rd 

Harbour Rd 

24


� Hout Bay 2 - Corner of N R Mandela and Hout 

Bay Main Rd 

� Mitchell’s Plain (Tafelsig) - Corner of Huguenot and Kilimanjaro 

� Mitchell’s Plain (A.Z. Berman) - A.Z. Berman Rd opposite police 

Rd 

station 

� Mitchell’s Plain (Promenade) - Corner of A.Z. Berman and 

Morgenster Rd 

� Mitchell’s Plain (Westgate) - Morgenster Rd opposite Westgate 

mall (On island) 

� Gugulethu 1 - Corner of NY1 and Klipfontein Rd 

� Gugulethu 2 - Corner of NY1 and NY25 

� Nyanga - Corner of Emms and Terminus Rd 

� Phillipi - Ingulube Str (In front of station) 

� Wetton (Owl Heaven) - Pollaris Rd (In old age home front 

yard) 

� Wetton (Circle) - Corner of Lansdowne and Wetton 

Rd (On circle) 

� Seawinds - Corner of St Patric and Falcolin Str 

� Lavender Hill - Shepherd Rd (On field behind 

netball court) 

� Rondevlei - Behind Prince George Primary 

School 

� Steenberg - Orchestra (In police station front 

yard) 

� Cafda - Peter Charles Str (In new apostolic 

front yard) 

� Retreat (Ardeleigh) - Corner of Ardeleigh and Retreat 

Main Rd 

� Retreat (Tana) - Corner of Tana and Retreat Main Rd 

� Heathfield (Consta) - Corner of Consta and First Ave 

� Heathfield (Roscommon) - Corner of Roscommon and Gordon 

� Southfield - Corner of Malgas and Victoria Rd 

Rd 

25


� Varkensvlei - Corner of Olieboom and Varkensvlei 

� Egoli - Corner of Klip and Kraal Rd 

� Lotus River (Stanley) - Corner of Stanley and Klip Rd 

� Lotus River (Buck) - Corner of Buck and Fifth Ave 

� Ottery (Bruce) - Corner of Brace and Edward Rd (In 

Rd 

middle of open field) 

� Parkwood (Arcacia) - Corner of Arcacia and Blackbird Ave 

� Parkwood (Hyde) - Corner of M5 and Hyde Rd 

� Lookout Hill Mitchell’s Plain - Lookout Hill 

� Seawinds(St Montague Village) - St.Paul Street 

� Diep River - Old Kendall Rd 

3.7.1.2.2 Northern Region 

� Atlantis - Wesfleur Shopping Centre 

� Dynefontein (Merchant) - Merchant Walk (In front of library) 

� Melkbos (Strand) - Corner of Eleventh and Beach Rd 

(On pavilion) 

� Phoenix Village - Corner of Venus and Freedom Rd 

� Milnerton - Corner of Loxton and Marine Drive 

� Summer Greens - Tinkers Way (In front of community 

Centre) 

� Koeberg (Clinic) - Koeberg Main Rd (In front of 

Community Clinic) 

� Koeberg (Library) - Koeberg Main Rd (In front of Library) 

� Cape Town (Monte Rosa) - Faure Str (Back yard of Monte Rosa 

Old Age home) 

� Sea Point (Queens) - Corner of Beach and Queens Rd 

� Sea Point (Pavilion) - Beach Rd (Opposite Rocklands Rd 

on Pavilion) 

� Kalksteenfontein - Corner of Salvia and Uintjie Rd 

� Bonteheuwel - Corner of Mulberry and Plambago Rd 

� Bonteheuwel (Civic) - Kiaat Rd (In front of Civic in parking 

lot) 

26


� Manenberg - Manenberg Rd (On sports field) 

� Manenberg (Dunes) - Corner of Jordan and Duinefontein 

� Heideveld (Susan) - Heideveld Rd (In front of Susan 

Str 

court) 

� Heideveld - Corner of Ouberg and Zuurberg Rd 

(Opposite an open field behind 

courts) 

� Hanover Park (Rehobot) - Greenturf Rd (In Back yard of 

Rehobot old age home) 

� Hanover Park (Shoprite) - In between Stonelands and Hanover 

Park Rd (In front of Shoprite) 

� Kromboom - Corner of Jan Smuts and Kromboom 

� Crawford - Lawson Rd (In park on open field) 

� Rondebosch East (Rosedon) - Rosedon Rd (In front of old age 

Rd 

home) 

� Belgravia (Salt) - Saltire Rd (Centre of open field) 

� Gatesville - Yusuf Gool (Opposite house no 12 

on open field) 

� Athlone (Blossom) - Corner of Blossom and Klipfontein 

� Athlone (SAPS) - Corner of Jan Smuts and Klipfontein 

Rd 

Rd (In police front yard) 

� Sybrand Park - Corner of Cressy and Zonnebloem 

Rd (Centre of field) 

� Hazendal (Christeen) - Dale Str (In Christeen Revel front 

yard) 

� Belgravia (Lilie) - Korne Rd (In yard of Lilie Bloem 

House) 

� Kensington - Corner of Factreton and Eleventh 

� Maitland - Voortrekker Rd (In front of Maitland 

Ave 

town hall) 

27


� Thornton - Corner of Denneboom and Sepres 

Rd (Centre of circle) 

� Woodstock - Corner of Aberdeen and Victoria 

Main Rd (In park yard) 

� Salt River - Corner of Salt River and Voortrekker 

Rd (Centre of circle) 

� Pinelands - Corner of Forest Drive and 

Avonduur Rd 

� Garden Village - Corner of Annex and Alexandra Rd 

� Valhalla Park - Angela Str (Directly opposite 

Andrew Str) 

� Nooitgedaght - Corner of Barracuda and Olyfberg 

� Langa - Washington Rd(Taxi Rank) 

3.7.1.2.3 Eastern Region 

� Nomzamo - Corner of Solomon Hlathi Rd 

� Asanda Village - Michael Str (On taxi terminus) 

� Chris Nissan Park - Platinum Str (In church yard) 

� Macassar - Zandvliet Str (Next to taxi terminus) 

� Kraaifontein (Muni) - Brighton Str (In front of municipality 

Rd 

building) 

� Kraaifontein (SAPS) - Botfontein Str (Opposite SAPS) 

� Northpine - Corner of Old Paarl and Northpine 

Drive 

� Brackenfell - Corner of Old Paarl and Brackenfell 

Drive 

� Durbanville (Park) - Corner of Church and Durbanville 

Main Rd 

� Durbanville (Taxi rank) - Corner of Wellington and Plein Rd 

� Jip de Jager - Corner of Hendrik Verwoed and Jip 

de Jager Rd 

� Macintyre - Corner of Frans Conradie and 

Macintyre Rd (Centre of circle) 

28


� Bothasig - Vryburger Str (In front of library) 

� Edgemead - Corner of Letchworth and Thomas 

Bowler Rd 

� Panorama - Corner of Olienhout and Plattekloof Rd 

� N1 City - Circle of Solly Smiedt and Joe 

Hattingh 

� Bellville - Corner of Modderdam and 

Kasselsvlei Rd 

� Kuilsriver (Muni) - Corner of Church and Van Riebeek 

Rd (In front of municipality offices) 

� Kuilsriver - Corner of Langverwacht and 

Amandel Rd 

� Sunbird Park - Corner of Nooiensfontein and 

Sunbird Drive south 

� Eerste Rivier - R102 (In front of KFC) 

� Blue Downs - Corner of Blue Downs Way and 

Hindle Rd 

� Mfuleni - Corner of Mfuleni and London Way 

(Centre of circle) 

� Westbank - Corner of Misty and Westbank Main 

� Delft - Circle of Hindle and Delft Main Rd 

� Matroosfontein - Corner of Owen and Forest Hill Rd 

� Bishop Lavis (John Ramsay) - John Ramsay Rd (On open field) 

� Bishop Lavis (Koppiesdam) - Koppiesdam Rd (In front of building) 

� Bishop Lavis (Vygies) - Vygies Rd (On hill top) 

� Bishop Lavis (Wayside) - Wayside Rd (In front of school yard) 

� Goodwood - Voortrekker Rd (In front of library) 

� 

� Ruytewacht - Corner of Jan van Riebeek and 

Rd 

Viking Way 

� Fisantekraal - Corner of Dullah Omar and Lords 

Walk Rd 

� Stikland - Corner of College and Strand Rd 

29


3.7.2 SMALL CHRISTMAS TREE MANUFACTURING SPECIFICATION 

3.7.2.1 The only pieces of the Small Christmas tree that are manufactured are the three (3) sets of 

rings. 

3.7.2.2 The rings are manufactured from 12 mm round bars, which is bent in a circular shape. 

3.7.2.3 The rings are made in two (2) halves, with brackets, made of 50 x 6mm flat bar, in the middle 

for mounting the rings to a pole. 

3.7.2.4 The brackets have the following diameters: 

� Ring 1 - 60mm Diameter 



3.7.2.5 The bracket is connected to the ring with spokes made of 8 mm round bars. Each half of the 

ring has 7 spokes. The spokes must be equally spaced. 

3.7.2.6 The rings have the following diameters: 

� Ring 1 - 1.2m Diameter 



3.7.2.7 The 13m galvanised steel transmission pole must be collected from the City of Cape Town 

stores in Ndabeni Depot, Melck Street. The 13m galvanized steel transmission pole must be 

planted 1.5m deep. Refer to City of Cape Town’s Electricity Services Design and 

Maintenance Standards for the provision of Public Lighting Services. 

3.7.2.8 When the Small Christmas tree rings are finished, it must be first cleaned, and then spray 

painted according to the design. 

3.7.2.9 It might be that the design indicates that the Small Christmas tree rings must not be sprayed. 

In such a case the Small Christmas tree rings must still be cleaned before installation. It 

however still needs to be inspected by The City of Cape Town Electricity Services before 

installation. 

3.7.2.10 The Small Christmas tree rings that must be spray painted must first be sprayed with a 

primer. Ensure that two (2) layers of primer are sprayed on the Small Christmas tree rings. 

3.7.2.11 After applying the primer, the Small Christmas tree rings must first be left to dry properly. 

3.7.2.12 Colour spray paint must be applied next. Ensure that three (3) layers of paint are sprayed on 

the Small Christmas tree rings. 

3.7.2.13 Where more than one colour needs to be sprayed to a Small Christmas tree ring, ensure that 

no over spraying takes place. 

3.7.2.14 The following Dulux Duco (or equivalent to approval) paint must be used for the spray of 

Small Christmas tree rings: 

� Primer 





30







3.7.2.15 The Small Christmas tree rings must be left to dry properly. 

3.7.2.16 As soon as the spray paint is dry on the Small Christmas tree rings; it must be inspected by 

The City of Cape Town Electricity Services Representative, to see if the spray paint is done 

properly. 

3.7.2.17 After the inspection of the spray paint is finished, the installation can be commenced. 

3.7.2.18 Any defects or concerns raised by The City of Cape Town Electricity Services must be 

rectified before those small Christmas trees may be installed. 

3.7.3 SMALL CHRISTMAS TREES INSTALLATION 

3.7.3.1 The Small Christmas trees consist of a Christmas star, Belt Lights (Streamers), three sets of 

(3) mounting rings and green PVC insulated Baling Wire. 

3.7.3.2 The Christmas star and the Belt Lights (Streamers) for the Small Christmas tree need to be 

collected from The City of Cape Town’s Store, at the Ndabeni Complex in Melck Street at the 

Public Lighting store, unless instructed by The City of Cape Town Electricity Services to 

supply these items. 

3.7.3.3 The Christmas star needs to be placed on top of the Small Christmas tree pole. 

3.7.3.4 The light bulbs for the Belt Lights (Streamers) and the Christmas star must be as follow: 

� For static lights - 7W 240V fused Energy saving golf ball type 

� For flashing lights - 15W 240V fused Golf ball type 

3.7.3.5 The Belt Lights (Streamers) must be 2.5mm² 2 core copper cable. Cable cores must be 

insulated red and black. Outside cable insulation must be black. The lamp holders in on the 

cables must be black polyurethane bayonetted type, 230V 2A. The top and bottom of lamp 

holder must be fixed together with silver plated screws and nuts. The top part must connect to 

the cable with double brass spikes. The lamp holders to be IP65 rated. 

3.7.3.6 The three (3) sets of mounting rings must be mounted to the pole. Make sure that the 

brackets are firmly bolted. 

3.7.3.7 Green PVC insulated Baling Wire is fixed to the holes at the Christmas star fitting. From there 

it will be installed in a vertical, but angled manner to the mounting rings mounted to the pole. 

The PVC insulated Baling Wire must be fixed to each of the rings and it must be tensioned so 

that it is in a neat, straight manner. 

3.7.3.8 Belt Lights (Streamers) must be installed in a top to bottom manner from the Christmas star 

to the bottom mounting ring. Make sure that the Belt Lights (Streamers) are fixed to the 

structure so that it will not be loose hanging or untidy. 

3.7.3.9 Belt Lights (Streamers) must also be installed in a spiral manner from the top to the bottom 

mounting ring. It must be placed around the tree structure from top to bottom. 

3.7.3.10 All wiring must be finished and it must be ensured that The City of Cape Town Electricity 

Services can do the termination at the control box with dinky connectors, to the existing 

electrical supply network. 


cable ties. 

31


3.7.3.12 After installation, the City of Cape Town Electricity Services must be informed and an 



the installation or sequence of the Small Christmas trees, the Contractor need to fix that 

defect at no additional cost or claim. 

32


3.7.4 TYPICAL EXAMPLES OF SMALL CHRISTMAS TREES 

Small Christmas tree. 

Small Christmas tree star. 

33


Small Christmas tree from the bottom. 

Small Christmas tree mounting rings. 

34


3.8 MOTIFS (Pole mounted) 

3.8.1 SITE LOCATIONS FOR MOTIFS 

3.8.1.1 The City of Cape Town Electricity Services must provide the Contractor with site locations for 

the motifs. 

3.8.1.2 It is the Contractor’s responsibility to ensure that he/she knows the exact location for the 

motifs. 

3.8.1.3 The current locations for the motifs are in the following locations. 

3.8.1.3.1 Southern Region 

� Mitchell’s Plain (Tafelsig) - 35 Motifs 

� Mitchell’s Plain (Promenade) - 40 Motifs 

� Gugulethu 1 - 30 Motifs 

3.8.1.3.2 Northern Region 

� Atlantis - 10 Motifs 

� Melkbos - 35 Motifs 

� Milnerton - 12 Motifs 

� Summer Greens - 14 Motifs 

� Bonteheuwel - 24 Motifs 

� Athlone - 20 Motifs 

� Kensington - 12 Motifs 

� Valhalla Park - 40 Motifs 

� Nooitgedaght - 20 Motifs 

� Table View - 20 Motifs 

3.8.1.3.3 Eastern Region 

� Nomzamo - 20 Motifs 

� Jip de Jager - 72 Motifs 

� Bothasig - 95 Motifs 

� Bellville - 29 Motifs 

� Kuilsriver - 100 Motifs 

� Bishop Lavis (John Ramsay) - 19 Motifs 

� Bishop Lavis (Wayside) - 24 Motifs 

� Goodwood - 51 Motifs 

� Ravensmead - 16 Motifs 

35


� Strand (Beach Rd) - 52 Motifs 

� Monte Vista - 11 Motifs 

� Lwandle - 5 Motifs 

� Sir Lowry’s Pass - 5 Motifs 

� Macassar - 6 Motifs 

� Firgrove - 5 Motifs 

� Gordons Bay - 12 Motifs 

3.8.2 MOTIF MANUFACTURING SPECIFICATION 

3.8.2.1 The design of the motifs will be done by the Contractor as requested and must be approved 

by the City of Cape Town Electricity Services before manufacturing of the motifs is started. 

3.8.2.2 Once the City of Cape Town Electricity Services approved the design, it must be placed on 

transparency. 

3.8.2.3 The design is then placed on an overhead projector, shining it onto a removable white board. 

It must be ensured that the design that is displayed on the removable white board will fit in the 

described frame size. 

3.8.2.4 The frame size of the motifs will be 1 x 1m. 

3.8.2.5 While shining the design onto the removable white board, the design is traced with a black 

marker pen. 

3.8.2.6 Once the design is fully traced, the removable white board is removed and placed on a flat 

surface or workstation where the motif is then constructed according to the design on the 

removable white board. 

3.8.2.7 Metal round bars, square tubing, angle iron, expanding metal (mesh), flat bars and mild steel 

plates are used to manufacture the motifs by tracing the design on the removable white board 

with the material. 

3.8.2.8 Metal round bars and flat bars are bent to fit the design. 

3.8.2.9 The metal bars, etc must be welded together by means of tig welding. 

3.8.2.10 Brackets must be made for the installation of motifs. 

3.8.2.11 Motifs will be pole mounted by using 3 x 19mm stainless steel strapping and buckles. 

3.8.2.12 Brackets can be made of angle iron or square tubing. The bracket must have a front and 

back plate. These brackets must be on the left side of the motifs, one at the top and one at 

the bottom of the motif. 

3.8.2.13 When the motif frames are finished it must be first cleaned and then hot dip galvanized. 

3.8.2.14 As soon as the motifs are galvanized it must be inspected by The City of Cape Town 

Electricity Services. 

3.8.2.15 After the inspection of the galvanizing is finished, the installation of rope lights and fairy lights 

can be commenced. 

3.8.2.16 Rope lights and fairy lights must be installed on the frames according to the design. 





3.8.2.19 Power leads and leads of the controller must be installed and insulated. 

36




3.8.2.22 Where light needs darkening out, black heat shrinks and insulation tape must be used. 

3.8.2.23 All rope lights, fairy lights and wiring will be fixed to the motif frames by means of cable ties. 

No loose hanging wires will be allowed. 


cable to the motifs will be placed in an outdoor utility box, which will be placed on the one 

bottom corner of the motif. 

3.8.2.25 Once the rope lights and fairy lights have been installed and is ready for installation, the 

motifs must be tested. The City of Cape Town Electricity Services must be present while 

testing the motifs. 

3.8.2.26 Any defects or concerns raised by The City of Cape Town must be rectified before fitment of 

motifs. 

3.8.3 MOTIF MAINTENANCE SPECIFICATION 

3.8.3.1 Before maintenance work commences, the scope of work, material and labour quantities 

must be agreed with The City of Cape Town Electricity Services for each motif. 

3.8.3.2 All damaged rope lights, fairy lights and wiring, that are pointed out by The City of Cape Town 

Electricity Services, must be marked and stripped from the motifs. 

3.8.3.3 All damaged welds, which are pointed out by The City of Cape Town Electricity Services, 

must be marked on the motifs. 

3.8.3.4 The welds that was marked, by The City of Cape Town Electricity Services, needs to be rewelded. 

3.8.3.5 It must be ensured that the motif still looks like the design that it was made from. If any of the 

metal parts are missing, it needs to be pointed out by the City of Cape Town Electricity 

Services official and replaced by the Contractor. If any of the metal parts are bent it needs to 

be straightened to the original design. 

3.8.3.6 After the welds are done, the area must be cleaned and cold galvanizing must be applied to 

the area. 

3.8.3.7 As soon as the galvanizing is dry on the motifs, it must be inspected by the City of Cape Town 


3.8.3.8 After the inspection of the galvanizing, the installation of rope lights and fairy lights can be 

commenced. 

3.8.3.9 The old rope lights and fairy lights need to be tested and inspected to see if it can be re-used. 

If rope lights or fairy lights are damaged, they need to be replaced with new ones. 

3.8.3.10 Rope lights and fairy lights must be installed on the frames according to design. 



3.8.3.12 Where rope lights are jointed, splice connectors must be made use of. These joints need to 






37





cable to the motifs will be placed in an outdoor utility box, which will be placed on the one 

bottom corner of the motif. 

3.8.3.19 Once the rope lights and fairy lights have been installed and is ready for installation, the 

motifs must be tested. The City of Cape Town Electricity Services must be present while 

testing the motifs. 


rectified before fitment of motifs. 

3.8.4 MOTIF INSTALLATION SPECIFICATION (Pole Mounted) 

3.8.4.1 Make sure that the site is safe before commencement of installation works. 

3.8.4.2 Place out cones and the relative signage. 

3.8.4.3 Motifs must be installed on the road side of the poles. 

3.8.4.4 The bracket of the motif must be placed against the pole and the adjacent back piece of the 

bracket on the other side of the pole. 3 x 19mm stainless steel strapping may also be used to 

fit the motif to the pole. 

3.8.4.5 The two pieces of the bracket must then be fixed to the pole by means of bolts. 

3.8.4.6 Ensure that the motifs are installed perpendicular with respect to the roadway. 

3.8.4.7 All wiring of motifs must be finished and it must be ensured that the City of Cape Town 

Electricity Services can do the termination of the motif at the dinky connectors, to the existing 

electrical supply network. 


cable ties. 

3.8.4.9 After installation, The City of Cape Town Electricity Services must be informed and an 



the installation, design or sequence of the motifs, the Contractor need to fix that defect at no 

additional cost or claim. 

38


3.8.5 TYPICAL EXAMPLES OF MOTIFS 

Motifs 

Motif 

3.9 DECAL BOXES (Pole mounted) 

39


3.9.1 SITE LOCATIONS FOR DECAL BOXES (Pole mounted) 

3.9.1.1 The four (4) sets of Decal Boxes are located in Adderley Str. 

3.9.2 DECAL BOXES MAINTENANCE SPECIFICATION 

3.9.2.1 The maintenance that will be required on the Decal Boxes are the replacement of the 

Perspex display panels according to design and electrical and mechanical repairs as 

required. 

3.9.2.2 A self adhesive sticker that will be pasted to the illuminated Perspex must be designed by the 

Contractor and approved by The City of Cape Town Electricity Services. 

3.9.2.3 The size of the laser printed sticker will be 1.8 x 1.2m and it must be weatherproof. 

3.9.2.4 The display must first be approved by The City of Cape Town Electricity Services before the 

installation may commence. 

3.9.3 DECAL BOXES INSTALLATION SPECIFICATION (Pole Mounted) 



3.9.3.3 These decal boxes and motifs need to be collected from The City of Cape Town’s Electricity 

Services, at the Ndabeni Complex in Melck Street at the Public Lighting Store. 

3.9.3.4 Two (2) cranes and two (2) cherry pickers, 18m reach, will be needed to install these Decal 

boxes. 

3.9.3.5 Motif must be installed on the road side of the pole. 

3.9.3.6 The bracket of the motif must be placed against the pole and the adjacent back piece of the 

bracket on the other side of the pole. 

3.9.3.7 The two pieces of the bracket must then be fixed to the pole by means of bolts. 

3.9.3.8 Ensure that the motifs are installed perpendicular with respect to the roadway. 

3.9.3.9 All wiring of motifs must be finished and it must be ensured that The City of Cape Town 

Electricity Services can do the termination of the motif wiring at the dinky connectors, to the 

existing electrical supply network. 


cable ties. 

3.9.3.11 After installation, The City of Cape Town Electricity Services must be informed and an 


3.9.3.12 In the case where the installation is not as required, or if there is any defects with respect to 

the installation or sequence of the motifs, the Contractor need to fix that defect with no 

additional cost or claim. 

40


3.9.4 TYPICAL EXAMPLES OF DECAL BOXES 

Decal boxes open for installation of Perspex display board 

Decal boxes open 

41


Decal boxes Perspex display board 

3.10 SET-PIECES (Catenary mounted) 

3.10.1 SITE LOCATIONS FOR SETPIECES 

3.10.1.1 Cape Town (Adderley Str) - 12 crossings 

3.10.1.1.1 Set-pieces per crossing 

� Crossing 1 - 15 set-pieces 

� Crossing 2 & 4 - 18 set-pieces 

� Crossing 5 to 11 - 14 set-pieces 

� Crossing 3 & 12 - single pole mounted 

3.10.1.2 Somerset-West (Victoria and Main Rd) - 1 crossing 



� Pole mounted set-pieces 2x3m - 34 set-pieces 

3.10.1.3 Mitchell’s Plain (AZ Berman Rd) - 1 crossing 



42


3.10.1.4 Grassy Park (Klip and Victoria Rd) - 1 crossing 



3.10.1.5 Valhalla Park (Angela Str) - 1 crossing 



3.10.2 SET-PIECE MANUFACTURING SPECIFICATION 

3.10.2.1 The design of the set-pieces will be done by the Contractor, but must be approved by the City 

of Cape Town Electricity Services before manufacturing. 

3.10.2.2 Once the City of Cape Town Electricity Services approved the design, it must be placed on a 

transparency. 

3.10.2.3 The design is then placed on an overhead projector, shining it onto a removable white board. 

It must be ensured that the design that is displayed on the removable white board will fit in the 

described frame sizes. 

3.10.2.4 The frame sizes are as follow: 

� 2 x 2.1m 

� 2.5 x 2.1m 

� 3 x 2.1m 

� With the 2.1m on the vertical side. 

� 2 x 3m (Somerset-West) 

� With the 3m on the vertical side. 

3.10.2.5 While shining the design onto the removable white board, the design is traced with a black 

marker pen. 

3.10.2.6 Once the design is fully traced, the motif is then constructed according to the design on the 

removable white board. 

3.10.2.7 Metal round bars, square tubing, angle iron, expanding metal (mesh), flat bars and mild steel 

plates are used to manufacture the set-pieces according to the design. 

3.10.2.8 Metal round bars and flat bars are bent to fit the design. 

3.10.2.9 The metal bars, etc must be welded together by means of tig welding. 

3.10.2.10 Brackets must be made for the installation of set-pieces. 

3.10.2.11 Set-pieces are mounted on a catenary wire. 

3.10.2.12 Brackets for set-pieces are made from line taps with nylon spacers between the line tap and 

the set-piece frame. This line tap must be bolted to the set-piece frame. Ensure that there 

are nine (9) line taps on the set-piece, three (3) on each catenary wire. 

3.10.2.13 When the set-piece frames are finished it must be first cleaned then spray painted 

according to the design. 

3.10.2.14 The set-pieces must first be sprayed with a primer. Ensure that two (2) layers of primer are 

sprayed on the set-pieces. 

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3.10.2.15 After applying the primer, the set-piece must first be left to dry properly. 

3.10.2.16 Colour spray paint must be applied next. Ensure that three (3) layers of paint are sprayed 

on the set-pieces. 

3.10.2.17 Where more than one colour needs to be sprayed to a set-piece, ensure that no over 

spraying takes place. 

3.10.2.18 The following Dulux Duco (or equivalent to approval) paint must be used for the spray of setpieces: 

� Primer 










3.10.2.19 The set-pieces must be left to dry properly. 

3.10.2.20 As soon as the spray paint is dry on the set-pieces it must be inspected by the City of Cape 

Town Electricity Services official to see if the spray paint is done properly. 

3.10.2.21 After the inspection of the spray paint is finished, the installation of rope lights and fairy 

lights can be commenced. 













cable to the set-pieces will be placed in an outdoor utility box, which will be placed on the 

one bottom corner of the set-pieces. 

3.10.2.31 Once the rope lights and fairy lights have been fitted and is ready for installation, the setpieces 

must be tested. The City of Cape Town Electricity Services must be present for the 

testing. 

44



rectified before those set-pieces may be installed. 

3.10.3 SET-PIECE MAINTENANCE SPECIFICATION 

3.10.3.1 Before maintenance work commences, the scope of work, material and labour quantities 

must be agreed with the City of Cape Town Electricity Services for each set-piece. 

3.10.3.2 All damaged rope lights, fairy lights and wiring, that were pointed out by the City of Cape 

Town Electricity Services, must be marked and stripped from the set-pieces. 

3.10.3.3 All damaged welds, which were pointed out by the City of Cape Town Electricity Services, 

must be marked and re-welded. 

3.10.3.4 It must be ensured that the set-piece still looks like the design that it was made from. If any 

of the metal parts are missing, it needs to be pointed out by the City of Cape Town 

Electricity Services and replaced by the Contractor. If any of the metal parts are bent it 

needs to be straightened to the original design. 

3.10.3.5 In the case where it is pointed out by the City of Cape Town Electricity Services that the 

paintwork is not in a satisfactory condition, the paint on the set-piece must be removed and 

cleaned. 

3.10.3.6 After the set-piece is cleaned and dried, the set-piece may be sprayed according to the 

design. 

3.10.3.7 The set-pieces that must be spray painted, must first be sprayed with a primer. Ensure that 

two (2) layers of primer are sprayed on the set-piece. 

3.10.3.8 After applying the primer, the set-piece must first be left to dry properly. 

3.10.3.9 Colour spray paint must be applied next. Ensure that three layers of paint are sprayed on 

the set-pieces. 

3.10.3.10 Where more than one colour needs to be sprayed to a set-piece, ensure that no over 

spraying takes place. 

3.10.3.11 The following Dulux Duco (or equivalent to approval) paint must be used for the spray of 

set-pieces: 

� Primer 










3.10.3.12 The set-pieces must be left to dry properly. 

3.10.3.13 As soon as the spray paint is dry on the set-pieces it must be inspected by the City of Cape 

Town Electricity Services to see if the spray paint is done properly. 

45


3.10.3.14 After the inspection of the spray paint is finished, the installation of rope lights and fairy 

lights can be commenced. 

3.10.3.15 The old rope lights and fairy lights need to be tested and inspected to see if it can be reused. 

If rope lights or fairy lights are damaged, they need to be replaced with new ones. 










3.10.3.23 All rope lights, fairy lights and wiring will be fixed to the set-piece frames by means of cable 

ties. No loose hanging wires will be allowed. 


cable to the set-pieces will be placed in an outdoor utility box, which will be placed on the 

one bottom corner of the set-pieces. 

3.10.3.25 Once the rope lights and fairy lights have been fitted and is ready for installation, the setpieces 

must be tested. The City of Cape Town Electricity Services must be present while 

testing the set-pieces. 


rectified before those set-pieces may be installed. 

3.10.4 SET-PIECE INSTALLATION SPECIFICATION (Catenary Mounted) 

3.10.4.1 For crossings 1 and 3 in Adderley Str the design changes every year. For the other 

crossings, the old set-pieces are used, but placed in other locations as the previous year. 



3.10.4.4 Set-pieces must be installed at the catenary crossings over the road. 

3.10.4.5 Set-pieces must be placed directly next to each other. 

3.10.4.6 In the case where a sequence or a specific set of set-pieces need to be installed, that 

installation order must be followed according to the designer’s specification. 

3.10.4.7 Remove the nuts from the set-piece brackets (line tap). 

3.10.4.8 Set-pieces must be placed so that the catenary wire goes in the bracket (line tap). 

3.10.4.9 Ensure that the catenary wire is placed in all nine (9) of the brackets (line taps). 

3.10.4.10 Set-pieces must be installed so that the 2.1m side of the set-piece are in a vertical position. 

3.10.4.11 Replace the nuts of the brackets, ensuring that the catenary wire is in tacked inside the 

bracket. 

3.10.4.12 All wiring of set-pieces must be finished and it must be ensured that the City of Cape Town 

Electricity Services can do the termination of the set-piece at the dinky connectors, to the 

existing electrical supply network. 

46



cable ties. 


inspection must be done. 


the installation, design or sequence of the set-pieces, the Contractor need to fix that defect 

with no additional cost or claim. 

3.10.5 TYPICAL EXAMPLES OF SET-PIECES 

Set-pieces installed on catenary wire. Set-piece size is 2 x 2.1m. Adderley Str 

47


2 x 2.1m set-piece mounted on catenary wire. Adderley Str 

Set-piece wiring to supply box. Adderley Str 

48


Difficult installation point. Make use of crane and cherry picker. Adderley Str 

Set-piece design traced onto removable white board 

49


3.11 POLE TO POLE BELT LIGHTS (Streamers) 

3.11.1 SITE LOCATIONS FOR POLE TO POLE BELT LIGHTS (Streamers) 

3.11.1.1 Southern Region 

� Gugulethu 1 

� Parkwood 

3.11.1.2 Northern Region 

� Koeberg 

� Woodstock 

3.11.1.3 Eastern Region 

� Somerset West 

3.11.2 POLE TO POLE BELT LIGHTS (Streamers) SPECIFICATION 

3.11.2.1 The light bulbs for the Belt Lights (Streamers) must be as follow: 

� For static lights - 240V 7W fused Energy saving golf ball type 

� For flashing lights - 240V 15W fused Golf ball type 

3.11.2.2 The Belt Lights (Streamers) must be 2.5mm² 2 core cable. Cable cores must be insulated 

red and black. Outside cable insulation must be black. The lamp holders in on the cables 

must be black polyurethane bayonetted type, 230V 2A. The top and bottom of lamp holder 

must be fixed together with silver plated screws and nuts. The top part must connect to the 

cable with double brass spikes. The lamp holders to be IP65 rated. 

3.11.3 POLE TO POLE BELT LIGHTS (Streamers) INSTALLATION SPECIFICATION 

3.11.3.1 Belt Lights (Streamers) must be installed on a catenary wire which must be mounted from 

one streetlight pole to another. 

3.11.3.2 Belt Lights (Streamers) must be fixed to the 4mm catenary wire by means of cable ties. 

3.11.3.3 All wiring of pole Belt Lights must be finished and it must be ensured that the City of Cape 

Town Electricity Services can do the termination of the Belt Lights (Streamers) at the dinky 

connectors, to the existing electrical supply network. 


cable ties. 




the installation, design or sequence of the pole Belt Lights, the Contractor need to fix that 

defect with no additional cost or claim. 

50


3.12 POLE BELT LIGHTS (Streamers) 

3.12.1 SITE LOCATIONS FOR POLE BELT LIGHTS (Streamers) 

3.12.1.1 Southern Region 

� Mitchell’s Plain (Tafelsig) - 35 Streamers 

� Mitchell’s Plain (Promenade) - 20 Streamers 

3.12.1.2 Northern Region 

� Atlantis - 10 Streamers 

� Phoenix Village - 35 Streamers 

� Milnerton - 12 Streamers 

� Summer Greens - 14 Streamers 

� Sea Point - 76 Streamers 

� Bonthewel - 24 Streamers 

� Athlone - 20 Streamers 

� Kensington - 12 Streamers 

� Valhalla Park - 40 Streamers 

� Nooitgedaght - 20 Streamers 

� Table View - 20 Streamers 

3.12.1.3 Eastern Region 

� Nomzamo - 20 Streamers 

� Jip de Jager - 72 Streamers 

� Bellville - 29 Streamers 

� Kuilsriver - 200 Streamers 

� Bishop Lavis (John Ramsay) - 19 Streamers 

� Bishop Lavis (Wayside) - 24 Streamers 

� Ravensmead - 8 Streamers 

� Strand (Beach Rd) - 52 Streamers 

� Monte Vista - 10 Streamers 

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4. SAFETY 

3.12.2 POLE BELT LIGHTS (Streamers) SPECIFICATION 

3.12.2.1 The light bulbs for the Belt Lights (Streamers) must be as follow: 

� For static lights - 240V 7W fused Energy saving golf ball type 

� For flashing lights - 240V 15W fused Golf ball type 

3.12.2.2 The Belt Lights (Streamers) must be 2.5mm² 2 core cable. Cable cores must be insulated 

red and black. Outside cable insulation must be black. The lamp holders in on the cables 

must be black polyurethane bayonetted type, 230V 2A. The top and bottom of lamp holder 

must be fixed together with silver plated screws and nuts. The top part must connect to the 

cable with double brass spikes. The lamp holders to be IP65 rated. 

3.12.3 POLE BELT LIGHTS (Streamers) INSTALLATION SPECIFICATION 

3.12.3.1 Belt lights (Streamers) must be installed vertical along the side of the streetlight pole. 

3.12.3.2 Belt lights (Streamers) must be fixed to the pole by means of cable ties. 

3.12.3.3 All wiring of pole Belt Lights must be finished and it must be ensured that the City of Cape 

Town Electricity Services can do the termination of the Belt Lights (Streamers) at the dinky 

connectors, to the existing electrical supply network. 

3.12.3.4 Ensure that there are no loose hanging wires. All wires need to be made neat by means of 

cable ties. 

3.12.3.5 After installation, the City of Cape Town Electricity Services must be informed and an 


3.12.3.6 In the case where the installation is not as required, or if there is any defects with respect to 

the installation, design or sequence of the pole Belt Lights, the Contractor need to fix that 

defect with no additional cost or claim. 

4.1 The Contractor is responsible for the safety of all employees and equipment pertaining to and 

surrounding the work being carried out until the job is completed. 

4.2 The Contractor must provide all personal protective equipment (PPE) for all employees (permanent and 

temporary) under his control as identified and listed in the Safety Plan. This is to include overalls, boots 

and any other protective clothing required. 

4.3 The cost of PPE for employees is to be included in the rates tendered. 

4.4 A well maintained and stocked first aid box supplied by the Contractor shall always be made available 

for use in case of emergency at the worksite. 

4.5 The Contractor must provide the City of Cape Town Electricity Services with a safety plan before 

commencement of any work. 

5. ACCOMMODATION OF TRAFFIC 

5.1 All traffic accommodation shall be in accordance with the Site Manual: Safety at Roadwork’s in urban 

areas (latest edition), published by the Department of Transport. 

5.2 The Contractor shall adhere to all traffic regulations and co-ordinate his activities with officials of the 

local Traffic Department. 

5.3 No Contractor may close any road without obtaining permission from the City of Cape Town Electricity 

Services. 

52


5.4 The Contractor shall provide safe pedestrian access in all directions across the worksite in such a 

manner as to accommodate wheelchairs, pushcarts, prams and shopping trolleys. 

5.5 The Contractor shall be responsible for the safety of the public and liable for any accident or injury to 

any member of the public as a direct result of ongoing contract work. 

5.6 The Contractor shall provide and appropriately position (in accordance with the requirements of the 

local Traffic Department) for the duration of the work on site, an adequate supply of the following: 

� “Men Working” road signs 

� Traffic redirection road signs 

� Orange traffic cones 

� Flashing yellow lights 

� White drums with reflective stickers 

� Vertical chevron plates supported by sandbags 

� Orange meshed barrier screen 

� Any additional protective equipment required due to particular site 

circumstances or as instructed by the City of Cape Town Electricity Services. 

5.7 All the above mentioned equipment shall be made available for inspection by the City of Cape Town 

Electricity Services prior to commencement of work. 

6. ALLOCATION OF WORK 

6.1 Repeated non-performance by a Contractor will result in the suspension or termination of the Contract. 

6.2 No work shall be undertaken without prior approval from the City of Cape Town Electricity Services. 

6.3 Points for price and preference points shall be awarded to each tender. The total adjudication points will 

be calculated and ranked. 

6.4 There will be no guarantee of work from the City of Cape Town Electricity Services. An official purchase 

order will be generated for each service as and when required. 

6.5 In the case where the Contractor appoints a Sub-contractor, the responsibility will remain with the Main 

Contractor. 

7. SECURITY OF MATERIALS 

7.1 The Contractor will be responsible for the security of all uninstalled material and any equipment being 

used by him on site and will be liable for any loss or damage. 

7.2 The Contractor will be responsible for the safety and security of his personnel that must go into areas to 

perform their duties. 

8. INSPECTION AND TESTING OF WORK 

8.1 For each section of the work, the Contractor shall notify a City of Cape Town Electricity Representative 

when his work is ready for inspection and testing. 

8.2 The motifs, set pieces and Christmas trees must be tested and approved prior to installation. A relevant 

City of Cape Town Electricity Representative must be present. 

8.3 The motifs, set pieces and Christmas trees will again be tested after installation. A relevant City of 

Cape Town Electricity Services Representative will be present. 

53


8.4 A test certificate must be filled in and handed to a City of Cape Town Electricity Services 

Representative after the installation is complete. 

8.5 Two (2) weeks prior to the official switch-on, there will be a “test run” in the presence of the City of 

Cape Town Electricity Representative. 

8.6 The Contractor will be present at the official switch-on in Adderley Street to ensure that everything is in 

order. 

9. WORKMANSHIP AND BEHAVIOUR 

9.1 The quality of work must be of the highest standard, and shall be guaranteed for a minimum period of 6 

months. 

9.2 Employees of the Contractor are required to be courteous and professional on site, and are to be 

dressed neatly in a uniform manner that would reflect professionalism. 

9.3 Any potential inconvenience to any member of public e.g. drive-way crossings must be discussed with 

the member of public in question before the commencement of work. 

10. CONTACTABILITY OF SITE SUPERVISION 

10.1 Site Supervisors must be provided with cell phones to facilitate easy communication with members of 

the City of Cape Town Electricity Services. 

11. SUBMISSION OF INVOICES 

11.1 The Contractor will be required to submit invoices and prescribed checklists on completion of the work 

for which he will be held responsible. The invoices and checklists will be countersigned by the City of 

Cape Town Electricity Services after which it will be submitted to the accounts payable department. 

Attention is drawn to the payment conditions laid down by the Municipality. 

12. ADDITIONAL WORK 

12.1 On occasion the Contractor may be required to undertake work outside the scope of works. In these 

instances the Contractor must be prepared to undertake the work at the rate quoted in the pricing 

schedule. 

13. QUALITY CONTROL AND QUALITY PLAN 

13.1 The Contractor shall have a Quality Plan in operation. A copy of the plan must be submitted to the City 

of Cape Town Electricity Services as part of the returnable document. 

13.2 The Contractor shall submit the results of the most recent audit on the quality plan with the returnable 

document. These audits shall be done by an accredited body which shall provide a certificate of 

compliance after each audit. 

13.3 The quality plan shall be approved in terms of SANS 9001.Alternatively quality assurance systems may 

be considered but shall be to the approval of the City of Cape Town Electricity Services. 

13.4 The City of Cape Town Electricity Services reserves the right to carry out an inspection and inspect the 

premises of the Contractor. The purpose of the inspection shall be to acquaint the City of Cape Town 

Electricity Services that work is carried out in accordance to the plan and also to ensure that the 

contractor have the appropriate facility and equipment and is in a position to service the assets of the 

City Of Cape Town Electricity Services to acceptable standards. The contractor shall have the required 

Quality Management Documentation as required by ISO and/or SABS available during such 

inspections. 

54


13.5 Quality documentation shall be kept for at least one (1) year after which it shall be transferred to the 

City of Cape Town Electricity Services. This includes test and calibration certificates which shall 

accompany the equipment it pertains to when such equipment is returned to service or a City of Cape 

Town store Electricity Services. 

13.6 Quality documentation relevant to this tender shall remain the property of the City of Cape Town 

Electricity Services and shall never be reproduced in any manner other than to fulfil the obligations of 

this tender. 

13.7 The Contractor shall keep an up to date inventory of all special tools, jigs, test equipment or any other 

apparatus used in the manufacture and maintenance of the equipment. These shall be inspected 

and/or calibrated on a regular basis as required by the quality plan of the Contractor. The inspection 

and/or calibration certificates shall be made available when so requested by the City of Cape Town 


14. FACILITIES 

14.1 The Contractor shall be based in the municipal area of the City of Cape Town or not exceeding 100 

kilometres from the municipal boundry. It is essential that the contractor is operating from a fully 

operational workshop in the City of Cape Town. Should the tenderer not have the required facility within 

the municipal boundaries of the City of Cape Town at the time of award, the tenderer will be given 14 

days within which to rent a suitable operational workshop and proof of rental agreement must be 

submitted on request. All work to the contractor’s workshop needs to be inspected during certain 

phases of manufacturing or maintenance. 

14.2 The City of Cape Town Electricity Services reserves the right to inspect the facility or facilities that will 

form part of the contract. The location of the facility or facilities shall be returned as part of the 

returnable documents. 

15. TRANSPORT & SPECIALIST LIFTING EQUIPMENT 

15.1 Equipment shall be properly marked and tagged with the appropriate address and functional location it 

has been removed from. 

15.2 Equipment shall be placed on a pallet or dunnage and securely strapped down. Suitable shock 

absorbing material shall be used between the module and the pallet/dunnage, e.g. rubber mountings, 

conveyor belting, or rubber sheeting. 

15.3 The Contractor shall provide transport that is capable of handling the equipment safely is roadworthy 

and has an up to date service record. 

15.4 Proof shall be submitted to the City of Cape Town Electricity Services on request. This will include 

safety certificates for trucks and cranes, as well as competency certificates of the operators. 

15.5 The Contractor shall provide up to date inspection log sheets for cranes, slings, tie down straps and all 

other lifting equipment as required by the OHS Act of 1993, which is specified elsewhere in the 

document. 

15.6 Notwithstanding the above the Contractor shall submit a safety management plan or policy governing 

maintenance of equipment and facilities. 

15.7 Motors and other equipment shall be tied down to prevent any movement or toppling over during 

transport. 

15.8 Damage to equipment during transport shall be for the account of the contractor. 

15.9 Equipment that is returned shall be suitably protected against the elements. Protection like plastic 

shrink wrap is acceptable. 

55


16. GUARANTEE 

16.1 The contractor shall guarantee all manufactured goods for a period of one (1) year from date of 

servicing and commissioning. The guarantee shall include maintenance and repairs where required 

during the period. 

17. DISPOSAL OF SCRAP 

17.1 The Contractor shall keep a weight record of all metal and non-metal scrap generated by the 

replacement of parts. 

17.2 The City of Cape Town Electricity Services will advise on how the scrapped assets will be disposed of. 

17.3 The City of Cape Town Electricity Services will be responsible to co-ordinate and manage the 

scrapping of equipment. 

17.4 Any metal and non-metal scrap must be returned to the depot or site from which it was collected. 

18. TEST CERTIFICATES 

18.1 The Contractor will provide test certificates referring to the necessary tests performed on the motifs to 

ensure proper functionality. The witnessed test values shall be entered on the certificates. 

18.2 The City of Cape Town Electricity Services reserves the right to witness tests as prescribed. The 

Contractor shall advise him two (2) working days prior to the test being carried out. 

18.3 The City of Cape Town Electricity Services reserves the right to inspect machinery and equipment as 

and when required on the premises of the contractor. 

19. MATERIAL SPECIFICATION 

19.1 All material must be to specification or similar and approved. 

19.2 All material must be SABS approved. 

19.3 All metal round bars, flat bars, angle iron, square tubing, expanding metal and plate to be mild steel. 

19.4 The City of Cape Town Electricity Services may order any material as stated in the pricing schedule 

from this tender as and whenever required. 

20. STATUTORY LOAD TESTING 

20.1 By law all catenary wires and structures need to be load tested every three (3) months. The Contractor 

must perform these tests. 

20.2 The following test must be performed: 

� Visual Test 

� Working Load Test 

� Overload Test 

� Deflection Test 

� Torque Test 

20.3 By doing the Visual Test, it must be checked to see if there is any damage to the catenary wire, mounts 

or eyebolts. The founding’s of this test must be captured on a test certificate. 

20.4 By doing the Working Load Test, a load must be placed on the catenary wire that will have the 

approximate value of the working load that will be applied to the catenary wire. Measurements must be 

taken and captured on a test certificate. 

20.5 By doing the Overload Test, a 10% overload must be placed on the catenary wire. This will be the 

working load plus (+) 10%. Measurements must be taken and captured on a test certificate. 

56


20.6 By doing the Deflection Test, a load at approximately working load and a 10% overload must be placed 

on the catenary wire. The sag or deflection of the catenary wire must then be measured. The founding’s 

of this test must be captured on a test certificate. 

20.7 By doing the Torque Test, all bolts and nuts must be re-torqued to ensure that they are correctly 

fastened. The results of this test must be captured in a test certificate. 

20.8 All equipment relative to the structures that must be tested must undergo these tests to ensure safety 

of public and personnel. 

20.9 Remarks with regard to these tests must be captured on the test certificate. 

20.10 The date that the test was performed must be captured on the test certificate. As well as the date of the 

previous test and the next test. 

20.11 The name and signature of the person that performed the tests must be captured on the test certificate. 

20.12 The certificate must have a certificate number. 

20.13 The customer’s name must be captured on the certificate. 

20.14 The site address must be captured on the certificate. 

20.15 The item location and number must be captured on the certificate. 

20.16 A detailed description of the item must be captured on the certificate. 

20.17 The manufacture’s name must be captured on the test certificate. 

20.18 A marker must be placed on items tested. 

20.19.1 The subcontractor performing the load test must be accredited as a LME (Lifting Machine Entity) with 

the Department of Labour in terms of the Driven Machinery Regulations promulgated in terms of the 

Occupational Health and Safety Act 85 of 1993. 

20.19.2 The Tenderer must attach the certificate of the Inspector that must be registered with the Engineering 

Council of South Africa as a RegLMI (Registered Lifting Machine Inspector) including the contractual 

agreement signed by both the Inspector and the Representative of the tenderer. 

21. PROJECT PROGRAMME PLAN 

The contractor will be issued with a programme plan of the work to be undertaken with set milestones to 

be achieved . The contractor shall have a weekly meeting with the Representative providing a progress 

report on work completed. 

22. REMOVAL OF THE FESTIVE LIGHTS 

22.1 It is the contractors responsibility to remove all festive lighting installed in terms of this 

contract as and when instructed by the City of Cape Town Electricity Services. 

22.2 All festive lighting so removed must be transported back to Ndabeni stores, Melck St, Ndabeni 

and offloaded into the store as will be indicated by the city of Cape Town Electricity Services. 

22.3 Any damage to festive lighting incurred by the removal, transport and off loading process will be 

for the account of the successful tenderer. 

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ADDENDUM A SERVICE AREA MAP 

58


(6) CONDITIONS OF TENDER 

ALL TENDER CONDITIONS AND/OR INSTRUCTIONS SET OUT BELOW MUST BE STRICTLY ADHERED TO, 

FAILING WHICH THIS TENDER SUBMISSION WILL BE DECLARED NON-RESPONSIVE. 

6.1 No tender will be considered unless submitted on this CCT tender document. 

6.2 Any portion of the tender document not completed will be interpreted as ‘not applicable’. Notwithstanding 

the aforegoing, failure to complete any compulsory portion of the tender document may result in the tender 

being declared non-responsive. 

6.3 Tenders must be properly received and deposited, on or before the closing date and before the closing 

time, in the relevant tender box at the Tender Submission Office situated on the 2nd floor, Concourse Level, 

Civic Centre, Hertzog Boulevard, Cape Town. If the tender submission is too large to fit in the allocated box, 

please enquire at the public counter for assistance. 

6.4 The CCT reserves the right to accept: 

6.4.1 the whole tender or part of a tender or any item or part of any item, or to accept more than one tender 

(in the event of a number of items being offered), and the CCT is not obliged to accept the lowest or 

any tender; 

6.4.2 a tender which is not substantially or materially different from the tender Specification. 

6.5 The CCT shall not consider tenders that are received after the closing date and time for such a tender. 

6.6 The CCT will not be held responsible for any expenses incurred by tenderers in preparing and submitting 

tenders. 

6.7 The CCT may, after the closing date, request additional information or clarification of tenders in writing. 

6.8 A tenderer may request information, after the closing date, in accordance with the Promotion of Administrative 

Justice Act, Act 3 of 2000, and the Promotion of Access to Information Act, Act 2 of 2000. 

6.9 A tenderer may request in writing, after the closing date, that the tender offer be withdrawn. Such withdrawal 

will be permitted or refused at the sole discretion of the CCT after consideration of the reasons for the 

withdrawal, which shall be fully set out by the tenderer in such written request for withdrawal. 

6.10 The City of Cape Town’s representatives for the purpose of this tender shall be: 

Name: Ian Rose Tel. No.: (021) 514 4680 

Name: Clinton Hartogh Tel. No.: (021) 506 3867/084 200 1315 

6.11 Resolutions and Authorities 

A tender submitted: 

6.11.1 by a registered company may not be considered unless accompanied by a resolution by the Directors 

of the company authorising the tender to be made and the signatory to sign the tender on the 

company’s behalf (Schedule 1 to be completed); 

6.11.2 by a registered close corporation may not be considered unless accompanied by written authority from 

all the members of the close corporation authorising the tender to be made and the signatory to sign 

the tender on the close corporation’s behalf (Schedule 1 to be completed); 

6.11.3 by a partnership/consortium/joint venture may not be considered unless accompanied by written 

authority from all parties to the partnership/consortium/joint venture authorising the tender to be made 

and the signatory to sign the tender on the partnership/consortium/joint venture’s behalf (Schedule 2 to 

be completed). 

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6.12 Partnerships/Consortiums/Joint Ventures 

In the case of partnerships/consortiums/joint ventures, a copy of the partnership/consortium/joint venture 

agreement must be submitted with the tender document (attached to Schedule 2). All parties/partners to the 

partnership/consortium/joint venture agreement must be registered on the City of Cape Town Vendor Database 

(‘CCT Vendor Database’). 

6.13 Validity Period 

6.13.1 Any tender submitted shall remain valid, irrevocable and open for written acceptance by the CCT for a 

period of 120 (one hundred and twenty) days from the closing date or for such extended period as may 

be applicable. 

6.13.2 The tender offer will not be withdrawn or amended during the aforesaid validity period. 

6.13.3 The aforesaid validity period may be extended by the Director: Supply Chain Management, provided 

that the original validity period has not expired, and that all tenderers are given an opportunity to extend 

such period. Any such extension shall be agreed to by a tenderer in writing. 

6.13.4 Tenderers who fail to respond to such a request before the validty of their tender expires, or who 

decline such a request shall not be considered further in the evaluation process. 

6.13.5 In the event that an appeal in terms of the Systems Act 32 of 2000, is received, the validity period of the 

tender shall be deemed to be extended until finalisation of the appeal; unless the tenderer has 

requested in writing that its tender be withdrawn. The provisions in respect of withdrawal as set out in 

clause 6.9 above will apply to such withdrawal. 

6.14 City of Cape Town Vendor Database 

6.14.1 No awards will be made to a tenderer who is not registered on the CCT’s Vendor Database. 

6.14.2 Tenderers must be registered within 7 days of being requested to do so. Registration forms may be: 

� collected from the 8 th Floor, Supplier Management Office, Civic Centre, 12 Hertzog Boulevard, 

Cape Town; or 

� requested by fax from 086 5461881; or 

� can be downloaded from www.capetown.gov.za (follow the links: ‘Supply Chain Mngt’ – ‘Supplier 

Registration’ – ‘application form’). 

6.14.3 It is each vendor’s responsibility to keep all the information on the CCT Vendor Database updated. If 

any information required (e.g. tax clearance certificate, proof of CIDB registration, etc.) is not valid or 

has expired, all transactions with the vendor may, in the sole discretion of the CCT, be suspended until 

such time as the correct, verified information is received. 

6.15 Tax clearance 

6.15.1 No award shall be made to a person whose tax matters have not been declared to be in order by the 

South African Revenue Service (SARS). 

6.15.2 Tenderers are therefore required to obtain a valid Tax Clearance Certificate from the local SARS office 

where such tenderer is registered for income tax/VAT purposes. 

6.15.3 It is the responsibility of each supplier (successful tenderer) to submit updated original tax clearance 

certificates to the Supplier Management Office (in the Supply Chain Management department on the 8 th 

Floor, Civic Centre, Cape Town) should any current certificate expire during the contract period. 

Failure to do so may lead to the suspension of transactions with the supplier until a valid tax clearance 

certificate is received by the Supplier Management Office. 

6.15.4 Each party to a consortium/joint venture/partnership must comply with all of the above. 

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6.16 COIDA 

Tenderers must attach proof of registration/insurance in terms of the Compensation for Occupational Injuries 

and Disease Act, Act 130 of 1993, to Schedule 11. This can either take the form of a certified copy of a valid 

Letter of Good Standing issued by the Compensation Commissioner, or proof of insurance with a licenced 

compensation insurer, from either the tenderer’s broker or the insurance company itself. 

6.17 Procurement above R10 million (VAT included) 

If the value of the transaction is expected to exceed R10 million (VAT included), a tenderer shall complete 

Schedule 3 and attach the required documents, including audited financial statements. 

6.18 Inducements, rewards, gifts and other abuses of the Supply Chain Management System 

No person who is a provider or prospective provider of goods or services, or a recipient or prospective recipient 

of goods disposed or to be disposed of, may directly or indirectly: 

6.18.1 influence or interfere with the work of any CCT officials involved in the tender process in order to 

inter alia: 

a) influence the process and/or outcome of a tender; 

b) incite breach of confidentiality and/or the offering of bribes; 

c) cause over- or under-invoicing; 

d) influence the choice of procurement method or technical standards; 

e) influence any CCT official in any way which may secure an unfair advantage during or at 

any stage of the procurement process. 

6.18.2 Abuse of the supply chain management system is not permitted and may result in the tender being 

rejected, cancellation of the contract, ‘blacklisting’ and/or any such remedies as set out in the CCT’s 

SCM Policy and Abuse Policy. 

6.19 Declarations and authorisation 

Tenderers are required to complete all statutory declarations and authorisations in the schedules attached to 

this tender document, failing which the tender may be declared non-responsive. 

6.20 Samples 

If the Specification (Part 5) requires the tenderer to provide samples, these shall be provided strictly in 

accordance with the instructions set out in the Specification. 

6.21 Alternative offers 

Alternative tenders may be considered, provided that a tender free of qualifications and strictly in accordance 

with the bid documents is also submitted. The CCT shall not be bound to consider alternative tenders. 

6.22 Objections, complaints, queries and disputes/ Appeals in terms of Section 62 of the Systems Act/ 

Access to court 

6.22.1 Objections, complaints, queries and disputes 

a) Persons aggrieved by decisions or actions taken by the CCT in the implementation of the supply chain 

management system or any matter arsising from a contract awarded in terms of the supply chain 

management system may, within 14 days of the decision or action, lodge a written objection or 

complaint or query or dispute against the decision or action. 

b) Objections, complaints, queries and disputes must be submitted in writing to the City Manager, 

Executive Support, 5 th Floor, Podium, Civic Centre, 12 Hertzog Boulevard, Cape Town, or posted to 

Private Bag X9181, Cape Town, 8000, or faxed to (021) 418 9009. 

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6.22.2 Section 62 Appeals 

a) In terms of Section 62 of the Systems Act, Act 32 of 2000 (‘Systems Act’), a person whose rights are 

affected by a decision taken by a political structure, political office bearer, councillor or staff member of 

a municipality in terms of a power or duty delegated or sub-delegated by a delegating authority may 

appeal against that decision by giving written notice of the appeal and reasons to the City Manager 

within 21 days of the date of the notification of the decision. 

b) An appeal shall contain the following: 

i. The reasons and/or grounds for the appeal; 

ii. The way in which the appellant’s rights have been affected; 

iii. The remedy sought by the appellant. 

c) Appeals must be submitted in writing to the City Manager, Executive Support, 5 th Floor, Podium, Civic 

Centre, 12 Hertzog Boulevard, Cape Town, or posted by registered post to Private Bag X9181, Cape 

Town, 8000, or faxed to (021) 418 9009. 

6.22.3 Access to court 

The clauses above do not influence any person’s rights to approach the High Court at any time or their rights in 

terms of the Promotion of Administrative Justice Act, Act 3 of 2000 (‘PAJA’), or the Promotion of Access to 

Information Act, Act 2 of 2000 (‘PAIA’). 

a) All legal process and pleadings must be served on the Administrative Manager, Legal 

Services, 20 th Floor, Tower Block, Civic Centre, 12 Hertzog Boulevard, Cape Town. 

b) All requests in terms of PAJA and PAIA must be submitted in writing to the Access to 

Information Office, 2 nd Floor, Concourse Level, Civic Centre, 12 Hertzog Boulevard, Cape 

Town. 

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7.1 Invalid Tenders 

EVALUATION CRITERIA 

Tenders shall be invalid, and shall be endorsed and recorded as such in the tender opening record by the 

responsible official (appointed by the Director: Supply Chain Management to open the tenders), if the: 

7.1.1 tender is not sealed; 

7.1.2 tender, including the tender price (where applicable), is not submitted on the official CCT 

tender document; 

7.1.3 tender is not completed in non-erasable ink; 

7.1.4 Tender Offer and/or Contract Form have not been signed; 

7.1.5 Tender Offer and/or Contract Form are signed, but the name of the tenderer is not stated, or is 

indecipherable; or 

7.1.6 Tenderer, in a two-envelope system, fails to submit both a technical proposal and a separate, 

sealed financial offer. 

7.2 Non-Responsive Tenders 

7.2.1 Valid tenders will be declared non-responsive and eliminated from further evaluation if: 

a) The tenderer has been listed on the national Treasury’s Register for Tender Defaulters in terms of 

the Prevention and Combating of Corrupt Activities Act, Act 12 of 2004, or has been listed on the 

national Treasury’s List of Restricted Suppliers and who is therefore prohibited from doing business 

with the public sector. 

b) The tenderer is prohibited from doing business with the CCT in terms of the Abuse Policy. 

c) The tender does not comply with the Specification (Part 5). 

d) The tender does not comply with the instructions as contained in the Price Schedule (Part 4). 

e) The tenderer has not achieved the minimum functionality scoring/points as set out in the tender 

document (if applicable). 

f) Tenderer failed to submit prices for all items. 

g) Tenderer failed to submit the certification of the Inspector conducting the test who must be 

registered with the Engineering Council of South Africa as a RegLMI (Registered Lifting Machine 

Inspector). 

7.2.2 Tenders will be declared non-responsive if the tenderer fails to adhere to a written request (within the 

specified period set out in such request) to: 

a) Comply with the general conditions applicable to tenders as set out in the CCT’s SCM Policy; 

b) Comply with one or more of the provisions contained in the Conditions of Tender (Part 6); 

c) Comply with any other terms and conditions of the tender as contained in the tender document; 

d) Complete and/or sign any declarations and/or authorisations; 

e) Register on the CCT’s Vendor Database; 

f) Submit an original and valid tax clearance certificate from the South African Revenue Services 

(SARS) certifying that the taxes of the tenderer are in order, or written confirmation from SARS that 

suitable arrangements have been made with SARS; 

g) Comply with any applicable Bargaining Council agreements; 

h) Submit the information/complete Schedule 3 in respect of transaction values exceeding R10 million 

(see Conditions of Tender). 

Clause 7.2.2 above is not a closed list, and requests may include – but are not limited to – the items referred to 

in a) to h) above. 

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7.3 Evaluation of Tenders 

All tenders received shall be evaluated in accordance with the Municipal Finance Management Act, Act 56 of 

2003 (read with its accompanying supply chain management regulations), the CCT’s SCM and Abuse Policies, 

and the Preferential Procurement Policy Framework Act, Act 5 of 2000 (read with its accompanying 

regulations). 

For the purpose of scoring the financial offer, the City of Cape Town will create a fictitious project 

based on simulating work that will be undertaken during the contract period. 

7.4 Awarding preference points 

7.4.1 Points will be awarded to tenderers who are eligible for preferences in terms of Schedule 4: 

Preferencing Schedule (where preferences are granted in respect of B-BBEE contribution). 

7.4.2 The terms and conditions of Schedule 4 shall apply in all respects to the tender evaluation process and 

any subsequent contract. 

7.4.3 

The following formula must be used to calculate the points f or price in respect of 

bids with a Rand value above R1 000 000 (all applicable taxes included): 

W here : 

Ps = 90 [1 – (Pt – Pmin)] 

Pmin 

Ps = Points scored for comparative price of the tender under 

consideration; 

Pt = Comparative price (corrected, if applicable, exclusive of VAT) 

of the tender under consideration; and 

Pmin = Comparative price (corrected, if applicable, exclusive of VAT) 

of lowest responsive tender. 

Points for preference must be awarded to Exempted Micro Enterpr ises or to 

tenderers having attained a B-BBEE status level of contribution in accordance with 

the tables below. 

B-BBEE Status Level of Contributor Number of Points for 

Preference 

1 10 

2 9 

3 8 

4 5 

5 4 

6 3 

7 2 

8 1 

Non-compliant contributor 0 

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7.5 Functionality Scoring 

or, in respect of Exempted Micro Enterprises (EMEs) 

Black Ownership of 

EME 

Deemed B-BBEE 

Status Level of 

Contributor 

Number of Points 

for Preference 

> 50% 3 8 

≤ 50% 4 5 

The points for preference scored by a tenderer in terms of the above table must 

then be added to the points for price (Ps) in order to obtain the total number of 

adjudication points scored for each responsive tender. 

7.5.1 Submissions will be evaluated on the following criteria: 

EVALUATION AREA EVALUATION CRITERIA POINTS 

Previous Experience: 

Manufacture and Supply of festive lights. ≤2 years = 2 points 

Labour: Install and removal of festive lights. 

>2 years = 5 points 

≤2 years = 2 points 


15 

Design of festive motifs and set designs 

Staff complement: 

≤2 years = 2 points 


Skilled Staff - Artisan 

1 artisan = 3 points 

(Trade Tested) 

Vehicles: 

2 artisans = 6 points 

3 artisans = 10 points 

10 

Crane Truck 

1 = 2 points 

Cherry Picker 

General Workers: 

2 = 5 points 

1 = 2 points 

2 = 5 points 

10 

Artisan Assistants 

Equipment: 

4 = 3 points 

8 = 6 points 

12 = 10 points 

10 

Generator 

Welding Machines 

1 = 5 points 

1 = 3 points 

2 = 5 points 

10 

Premises: 

Workshop facilities within COCT boundaries: 

10 points 10 

TOTAL: 65 

7.5.2 No tender will be regarded as an acceptable tender/responsive if it fails to achieve the minimum qualifying 

score for functionality of 40 out of a maximum of 65. 

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7.5.3 Tenderers shall ensure that all relevant information has been submitted with the tender submission to ensure 

optimal scoring of functionality points. 

7.5.4 Tenders that have achieved the minimum qualifying score for functionality shall be evaluated further in 

terms of the preference point systems prescribed in clause 7.4 above. 

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(8) SPECIAL CONDITIONS OF CONTRACT 

THESE SPECIAL CONDITIONS OF CONTRACT (SCC) SUPPLEMENT AND MUST BE READ WITH THE 

CORRESPONDING PROVISIONS OF THE GENERAL CONDITIONS OF CONTRACT (GCC) ISSUED BY THE 

NATIONAL TREASURY. 

WHENEVER THERE IS A CONFLICT BETWEEN THE SCC AND THE GCC, THE PROVISIONS OF THE SCC 

SHALL PREVAIL. 

8.1 Standards 

Failure to comply with the standards and Specification as set out in the tender document shall constitute a 

material breach of this Contract, in which case the CCT reserves the right to cancel the Contract. 

8.2 Guarantee /Performance Security – Clause 7 of the GCC 

8.2.1. The successful tenderer shall be required to furnish the CCT with a Guarantee/Performance Security 

on the terms and conditions set out in Schedule 9. 

8.2.2 The Guarantee/Performance Security may be issued by any one of the Financial Institutions listed in 

Annexure A (attached to Schedule 9). 

8.2.3 The Guarantee/Performance Security shall be submitted within 14 (fourteen) days of notification of the 

contract award. 

8.2.4 The Guarantee Sum shall be equal to 2.5 percent of the 1st years estimated contract value. 

8.3 Insurance – Clause 11 of the GCC 

8.3.1 Without limiting the obligations of the supplier in terms of this Contract, the supplier shall effect and 

maintain the following insurances: 

a. Public liability insurances, in the name of the supplier, covering the supplier and the CCT against liability 

for the death of or injury to any person, or loss of or damage to any property, arising out of or in the 

course of this Contract, to the value of R20 MILLION. 

b. Any goods supplied to the CCT by the supplier in terms of this Contract shall be fully and adequately 

insured by the supplier against any loss or damage incidental to manufacture or acquisition, 

transportation, storage, delivery, installation and other activities related to the supply. 

8.3.2 The supplier shall be obliged to furnish the CCT with proof of such insurance as the CCT may require 

from time to time for the duration of this Contract. 

8.4 Payment – Clause 16 of the GCC 

8.4.1 A monthly payment cycle will be the norm. All invoices received for goods and services which are 

dated on or before the 20th of a particular month will typically be paid between the 23rd and 26th of the 

following month. 

8.4.2 In order to qualify for more frequent payments, a supplier must submit a fully motivated application to 

the Director: Supply Chain Management for consideration. 

8.4.3 Suppliers do not have the right to more frequent payments. Requests for such payments will be 

considered at the sole discretion of the CCT’s Director: Supply Chain Management. 

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8.4.4 In order to give effect to a more frequent payment cycle (if approved), an additional mid-month payment 

run will be effected as necessary. The additional payment run dates will typically be between the 10th 

and the 13 th of the month. 

8.4.5 The actual payment run dates will be dependent on the number of days in the month and the influence 

of public holidays. 

8.5 Prices/Price Adjustment – Clause 17 of the GCC 

The Contract Price shall be SUBJECT TO CONTRACT PRICE ADJUSTMENT. 

8.5.1 The tenderer shall complete Schedule 10. 

8.5.2 Failure to complete Schedule 10 may result in the tender being declared non-responsive, or prices will 

be deemed to be subject to zero-rated contract price adjustment. 

8.5.3 Contract prices will be subject to price adjustment strictly in accordance with 

Schedule 10. 

8.5.4 If the Contract price is (also) subject to variations in rate of exchange the tender SHALL complete the 

appropriate section in Schedule 10, failing which no claim for contract price adjustment on the basis of 

rate of exchange variations will be granted. 

8.5.5 Any claim for an increase in the Contract price shall be submitted in writing to the: 

� Director Supply Chain Management, City of Cape Town, 

P O Box 655, Cape Town, 8000 or 

� by email to: Tasneenah.hansen@capetown.gov.za or 

� by fax to: (086) 576 0035 for attention: Mrs T Hansen 

prior to the date upon which the price adjustment would become effective. 

8.5.5.1 The CCT reserves the right to withhold payment of any claim for contract price adjustment while only 

provisional figures are available and until the final (revised) figures are issued by the relevant 

authority. 

8.5.6 When submitting a claim for contract price adjustment a supplier shall indicate the actual amount 

claimed for each item. A mere notification of a claim for contract price adjustment without stating the 

new price claimed for each item shall, for the purpose of this clause, not be regarded as a valid claim. 

8.5.7 The CCT reserves the right to request the supplier to submit auditor’s certificates or such other 

documentary proof as it may require in order to verify a claim for contract price adjustment. Should the 

supplier fail to submit such auditor’s certificates or other documentary proof to the CCT within a period 

of 30 (thirty) days from the date of the request, it shall be presumed that the supplier has abandoned 

his claim. 

8.6 Contract Amendments – Clause 18 of the GCC 

The CCT, in its sole discretion, shall be entitled to increase the contract period or the contract sum, subject 

to the relevant provisions of the SCM Policy and Section 33 of the Municipal Finance Management Act, Act 

56 of 2003. 

8.7 Penalties – Clause 22 of the GCC 

In the event where the Tenderer fails to comply with the project program plan as agreed by the Representative 

in terms of this tender a penalty of 3 % per day for the relevant purchase order, will be imposed. 

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8.8 Settlement of Disputes – Clause 27 of the GCC 

Should the parties fail to resolve any dispute by way of mutual consultation as contemplated in clause 27.1 

of the GCC, either party shall be entitled to refer the matter for mediation before an independent and 

impartial person appointed by the City Manager in accordance with regulation 50(1) of the Local 

Government: Municipal Finance Management Act, Act 56 of 2003 – Municipal Supply Chain Management 

Regulations (Notice 868 of 2005). Such referral shall be done by way of notice to the other party in 

accordance with clause 27.2 of the GCC. The mediator’s ruling shall become final and binding on the 

parties only to the extent that it is correctly recorded as being agreed by the parties in writing. Save for 

reference to any portion of any settlement or decision which has been agreed to be final and binding on the 

parties, no reference shall be made by or on behalf of either party, in any subsequent court proceedings, to 

any outcome of an an amicable settlement by mutual consultation, or to the fact that any particular evidence 

was given, or to any submission, statement or admission made in the course of amicable settlement by 

mutual consultation or mediation. 

8.8.1 Should it not be possible to settle a dispute by means of mediation, it shall be settled in a South 

African court of law as contemplated in clause 27.3 of the GCC. 

8.9 Limitation of Liability- Clause 28 of GCC 

8.9.1 Without detracting from, and in addition to, any of the other indemnities in this Contract, the supplier 

shall be solely liable for and hereby indemnifies and holds the CCT harmless against all claims, 

charges, damages, costs, actions, liability, demands and/or proceedings and expense in connection 

with: 

a) personal injury or loss of life to any individual; 

b) loss of or damage to the property of any individual; 

arising from, out of, or in connection with the provision by the supplier in terms of this Contract, save to 

the extent caused by the gross negligence or wilful misconduct of the CCT. 

8.9.2 The supplier and/or its employees, agents, concessionaires, suppliers, contractors or customers shall 

not have any claim of any nature against the CCT for any loss, damage, injury or death which any of 

them may directly or indirectly suffer, whether or not such loss, damage, injury or death is caused 

through the negligence of the CCT or its agents or employees. 

8.9.3 Notwithstanding anything to the contrary contained in this Contract, under no circumstances 

whatsoever, including as a result of its negligent (including grossly negligent) acts or omissions or 

those of its servants, agents or contractors or other persons for whom in law it may be liable, shall any 

party or its servants (in whose favour this constitutes a stipulatio alteri) be liable for any indirect, 

extrinsic, special, penal, punitive, exemplary or consequential loss or damage of any kind whatsoever 

(whether the loss was actually foreseen or reasonably foreseeable) sustained by the other party, its 

directors and/or servants, including but not limited to any loss of profits, loss of operation time, 

corruption or loss of information and/or loss of contracts. 

8.10 Applicable Law – Clause 30 of the GCC 

8.10.1 The supplier, by completing Schedule 11, hereby indemnifies the CCT in respect of the provisions of 

the Occupational Health and Safety Act, Act 85 of 1993 (‘OHAS Act’), in accordance with the provisions 

of the OHAS Act. 

8.10.2 The supplier shall ensure compliance with the provisions of the OHAS Act and all applicable 

regulations, by all employees of the supplier and other contractors on the site. The supplier shall 

provide a suitable health and safety plan appropriate for the contract tendered for. 

8.10.3 The supplier shall comply with all laws relating to wages and conditions generally governing the 

employment of labour in the Cape Town area and any applicable Bargaining Council agreements. 

69


8.10.4 If the supplier is an employer as defined in the Compensation for Occupational Injuries and Diseases 

Act, Act 130 of 1993 (‘COIDA’), the supplier shall attach proof of registration/insurance in terms of 

COIDA to Schedule 11. This may take the form of either a certified copy of a valid Letter of Good 

Standing issued by the Compensation Commissioner, or proof of insurance with a licenced 

compensation insurer, from either the supplier’s broker or the insurance company itself. 

8.11 Value Added Tax – Clause 32 of the GCC 

8.11.1 Where a supplier, in the course of carrying on business, delivers taxable supplies exceeding R1 million, 

the supplier must be registered with the South African Revenue Service for value added tax (VAT) 

purposes. The supplier’s attention is drawn to Section 23 of the Value Added Tax Act, Act 89 of 1991. 

Failure to comply with Act 89 of 1991 shall constitute a material breach of the Contract. 

8.11.2 It is a requirement of this Contract that the amount of VAT must be shown clearly on each invoice. The 

supplier’s attention is drawn to Section 40 of the Value Added Tax Act, Act 89 of 1991. 

8.11.3 The VAT registration number of the City of Cape Town is 4500193497. 

8.11.4 It is the responsibility of the supplier to submit updated original tax clearance certificates to the Supplier 

Management Office (in the Supply Chain Management department on the 8 th Floor, Civic Centre, Cape 

Town) should any current certificate expire during the contract period. Failure to do so may lead to the 

suspension of transactions with the supplier until a valid tax clearance certificate is received (during 

which time the CCT reserves the right to obtain the relevant goods or services from alternative 

sources). 

8.12 Purchase Orders 

The City will issue official Purchase orders for services required under this contract. No work should be 

undertaken without a relevant Purchase Order that is addressed to the successful Tenderer. The 

relevant Purchase Order number must be shown on every invoice. 

8.13 Quantities 

Tenderers should note that the quantities on the Price Schedule are anticipated quantities. It must be 

clearly understood that the Council will order oly those quantities which it actually requires from time to 

time and in fact may not order any quantity at all depending on available funds and changing 

circumstances. 

70


TABLE OF CLAUSES 

(9) GENERAL CONDITIONS OF CONTRACT 

(National Treasury - General Conditions of Contract (revised July 2010)) 

1. Definitions 

2. Application 

3. General 

4. Standards 

5. Use of contract documents and information; inspection 

6. Patent rights 

7. Performance security 

8. Inspections, tests and analysis 

9. Packing 

10. Delivery and documents 

11. Insurance 

12. Transportation 

13. Incidental services 

14. Spare parts 

15. Warranty 

16. Payment 

17. Prices 

18. Contract amendments 

19. Assignment 

20. Subcontracts 

21. Delays in the supplier’s performance 

22. Penalties 

23. Termination for default 

24. Dumping and countervailing duties 

25. Force majeure 

26. Termination for insolvency 

27. Settlement of disputes 

28. Limitation of liability 

29. Governing language 

30. Applicable law 

31. Notices 

32. Taxes and duties 

33. National Industrial Participation Programme (NIPP) 

34. Prohibition of restrictive practices 

1. Definitions 

1. The following terms shall be interpreted as indicated: 

1.1 ‘Closing time’ means the date and hour specified in the bidding documents for the receipt of bids. 

1.2 ‘Contract’ means the written agreement entered into between the purchaser and the supplier, as recorded in the 

contract form signed by the parties, including all attachments and appendices thereto and all documents 

incorporated by reference therein. 

1.3 ‘Contract price’ means the price payable to the supplier under the contract for the full and proper performance of 

his or her contractual obligations. 

1.4 ‘Corrupt practice’ means the offering, giving, receiving, or soliciting of anything of value to influence the action of 

a public official in the procurement process or in contract execution. 

1.5 ‘Countervailing duties’ are imposed in cases in which an enterprise abroad is subsidised by its government and 

encouraged to market its products internationally. 

1.6 ‘Country of origin’ means the place where the goods were mined, grown or produced or from which the services 

are supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly 

71


of components, a commercially recognised new product results that is substantially different in basic 

characteristics or in purpose or utility from its components. 

1.7 ‘Day’ means calendar day. 

1.8 ‘Delivery’ means delivery in compliance with the conditions of the contract or order. 

1.9 ‘Delivery ex stock’ means immediate delivery directly from stock actually on hand. 

1.10 ‘Delivery into consignee’s store or to his site’ means delivered and unloaded in the specified store or depot or on 

the specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and 

charges involved until the supplies are so delivered and a valid receipt is obtained. 

1.11 ‘Dumping’ occurs when a private enterprise abroad markets its goods on its own initiative in the RSA at lower 

prices than that of the country of origin, and which action has the potential to harm the local industries in the 

RSA. 

1.12 ‘Force majeure’ means an event beyond the control of the supplier, not involving the supplier’s fault or 

negligence, and not foreseeable. Such events may include, but are not restricted to, acts of the purchaser in its 

sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes. 

1.13 ‘Fraudulent practice’ means a misrepresentation of facts in order to influence a procurement process or the 

execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or 

after bid submission) designed to establish bid prices at artificial, non-competitive levels and to deprive the 

bidder of the benefits of free and open competition. 

1.14 ‘GCC’ means the General Conditions of Contract. 

1.15 ‘Goods’ means all of the equipment, machinery, and/or other materials that the supplier is required to supply to 

the purchaser under the contract. 

1.16 ‘Imported content’ means that portion of the bidding price represented by the cost of components, parts or 

materials which have been or are still to be imported (whether by the supplier or his subcontractors) and 

which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing 

costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well 

as transportation and handling charges to the factory in the Republic where the supplies covered by the bid will 

be manufactured. 

1.17 ‘Local content’ means that portion of the bidding price which is not included in the imported content, provided 

that local manufacture does take place. 

1.18 ‘Manufacture’ means the production of products in a factory using labour, materials, components and 

machinery, and includes other, related value-adding activities. 

1.19 ‘Order’ means an official written order issued for the supply of goods or works or the rendering of a service. 

1.20 ‘Project site’, where applicable, means the place indicated in bidding documents. 

1.21 ‘Purchaser’ means the organisation purchasing the goods. 

1.22 ‘Republic’ means the Republic of South Africa. 

1.23 ‘SCC’ means the Special Conditions of Contract. 

1.24 ‘Services’ means those functional services ancillary to the supply of the goods, such as transportation and any 

other incidental services, such as installation, commissioning, provision of technical assistance, training, 

catering, gardening, security, maintenance, and other such obligations of the supplier covered under the 

contract. 

1.25 ‘Written’ or ‘in writing’ means handwritten in ink or any form of electronic or mechanical writing. 

2. Application 

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2.1 These general conditions are applicable to all bids, contracts and orders, including bids for functional and 

professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable 

property, unless otherwise indicated in the bidding documents. 

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works. 

2.3 Where such special conditions of contract are in conflict with these general conditions, the special conditions 

shall apply. 

3. General 

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred 

in the preparation and submission of a bid. Where applicable, a non-refundable fee for documents may be 

charged. 

3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government 

Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or 

accessed electronically from www.treasury.gov.za 

4. Standards 

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications. 

5. Use of contract documents and information; inspection. 

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision 

thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the 

purchaser in connection therewith, to any person other than a person employed by the supplier in the 

performance of the contract. Disclosure to any such employed person shall be made in confidence and shall 

extend only so far as may be necessary for the purposes of such performance. 

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information 

mentioned in GCC clause 5.1, except for purposes of performing the contract. 

5.3 Any document, other than the contract itself, mentioned in GCC clause 5.1 shall remain the property of the 

purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance under 

the contract if so required by the purchaser. 

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the 

supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser. 

6. Patent rights 

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or 

industrial design rights arising from the use of the goods or any part thereof by the purchaser. 

7. Performance Security 

7.1 Within 30 (thirty) days of receipt of the notification of contract award, the successful bidder shall furnish to the 

purchaser the performance security of the amount specified in the SCC. 

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss 

resulting from the supplier’s failure to complete his obligations under the contract. 

7.3 The performance security shall be denominated in the currency of the contract or in a freely convertible 

currency acceptable to the purchaser, and shall be in one of the following forms: 

a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s 

country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or another 

form acceptable to the purchaser; or 

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b) a cashier’s or certified cheque 

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than 30 

(thirty) days following the date of completion of the supplier’s performance obligations under the contract, 

including any warranty obligations, unless otherwise specified in the SCC. 

8. Inspections, tests and analyses 

8.1 All pre-bidding testing will be for the account of the bidder. 

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during 

production or execution or on completion be subject to inspection, the premises of the bidder or contractor shall 

be open, at all reasonable hours, for inspection by a representative of the Department or an organisation acting 

on behalf of the Department. 

8.3 If there are no inspection requirements indicated in the bidding documents and no mention of such is made in 

the contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall 

itself make the necessary arrangements, including payment arrangements with the testing authority concerned. 

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance 

with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the 

purchaser. 

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, 

irrespective of whether such supplies or services are accepted or not, the cost in connection with these 

inspections, tests or analyses shall be defrayed by the supplier. 

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract 

requirements may be rejected. 

8.7 Any contract supplies may on or after delivery be inspected, tested or analysed and may be rejected if found not 

to comply with the requirements of the contract. Such rejected supplies shall be held at the cost and risk of the 

supplier, who shall, when called upon, remove them immediately at his own cost and forthwith substitute them 

with supplies which do comply with the requirements of the contract. Failing such removal, the rejected supplies 

shall be returned at the suppliers cost and risk. Should the supplier fail to provide the substitute supplies 

forthwith, the purchaser may, without giving the supplier further opportunity to substitute the rejected supplies, 

purchase such supplies as may be necessary at the expense of the supplier. 

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on 

account of a breach of the conditions thereof, or to act in terms of Clause 23 of the GCC. 

9. Packing 

9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration 

during transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, 

without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation 

during transit, and open storage. Packing, case size and weights shall take into consideration, where 

appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all 

points in transit. 

9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such 

special requirements as shall be expressly provided for in the contract, including additional requirements, if any, 

specified in the SCC, and in any subsequent instructions ordered by the purchaser. 

10. Delivery and documents 

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The 

details of shipping and/or other documents to be furnished by the supplier are specified in the SCC. 

10.2 Documents to be submitted by the supplier are specified in the SCC. 

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11. Insurance 

11.1 The goods supplied under the contract shall be fully insured, in a freely convertible currency, against loss or 

damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in 

the SCC. 

12. Transportation 

12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC. 

13. Incidental Services 

13.1 The supplier may be required to provide any or all of the following services, including additional services (if any) 

specified in the SCC: 

a. performance or supervision of on-site assembly, and/or commissioning of the supplied goods; 

b. furnishing of tools required for the assembly and/or maintenance of the supplied goods; 

c. furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied 

goods; 

d. performance or supervision or maintenance and/or repair of the supplied goods, for a period of time 

agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations 

under this contract; and 

e. training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, 

maintenance, and/or repair of the supplied goods. 

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be 

agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the 

supplier for similar services. 

14. Spare parts 

14.1 As specified in the SCC, the supplier may be required to provide any or all of the following materials, 

notifications, and information pertaining to spare parts manufactured or distributed by the supplier: 

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall 

not relieve the supplier of any warranty obligations under the contract; and 

(b) in the event of termination of production of the spare parts: 

15. Warranty 

(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser 

to procure needed requirements; and 

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and 

specifications of the spare parts, if requested. 

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current 

models, and that they incorporate all recent improvements in design and materials unless provided otherwise in 

the contract. The supplier further warrants that all goods supplied under this contract shall have no defect 

arising from design, materials, or workmanship (except when the design and/or material is required by the 

purchaser’s specifications), or from any act or omission of the supplier, that may develop under normal use of 

the supplied goods in the conditions prevailing in the country of final destination. 

15.2 This warranty shall remain valid for 12 (twelve) months after the goods, or any portion thereof, as the case may 

be, have been delivered to and accepted at the final destination indicated in the contract, or for 18 (eighteen) 

months after the date of shipment from the port or place of loading in the source country, whichever period 

concludes earlier, unless specified otherwise in the SCC. 

15.3 The purchaser shall notify the supplier promptly, in writing, of any claims arising under this warranty. 

15.4 Upon receipt of such notice, the supplier shall, within the period specified in the SCC and with all reasonable 

speed, repair or replace the defective goods or parts thereof, without costs to the purchaser. 

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in the SCC, the 

purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and expense 

and without prejudice to any other rights which the purchaser may have against the supplier under the contract. 

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16. Payment 

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in the 

SCC. 

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon 

fulfillment of any other obligations stipulated in the contract. 

16.3 Payments shall be made promptly by the purchaser, but in no case later than 30 (thirty) days after submission 

of an invoice or claim by the supplier. 

16.4 Payment will be made in Rand unless otherwise stipulated in the SCC. 

17. Prices 

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary 

from the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized in the 

SCC or in the purchaser’s request for bid validity extension, as the case may be. 

18. Contract Amendments 

18.1 No variation in or modification of the terms of the contract shall be made except by written amendment signed 

by the parties concerned. 

19. Assignment 

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the 

purchaser’s prior written consent. 

20. Subcontracts 

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already 

specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or 

obligation under the contract. 

21. Delays in the supplier’s performance 

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time 

schedule prescribed by the purchaser in the contract. 

21.2 If at any time during the performance of the contract, the supplier or its subcontractor(s) should encounter 

conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly 

notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable 

after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his or her discretion 

extend the supplier’s time for performance, with or without the imposition of penalties, in which case the 

extension shall be ratified by the parties by amendment of contract. 

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national 

department, provincial department, or a local authority. 

21.4 The right is reserved to procure, outside of the contract, small quantities of supplies; or to have minor essential 

services executed if an emergency arises, or the supplier’s point of supply is not situated at or near the place 

where the supplies are required, or the supplier’s services are not readily available. 

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations 

shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of 

time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties. 

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without 

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in 

substitution of the goods not supplied in conformity with the contract and to return any goods delivered later at 

the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to complete 

the contract and, without prejudice to his other rights, be entitled to claim damages from the supplier. 

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22. Penalties 

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within 

the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies under the 

contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed 

goods or unperformed services, using the current prime interest rate, calculated for each day of the delay until 

actual delivery or performance. The purchaser may also consider termination of the contract pursuant to GCC 

Clause 23. 

23. Termination for default 

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to 

the supplier, may terminate this contract in whole or in part: 

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within 

any extension thereof granted by the purchaser pursuant to GCC Clause 21.2; 

(b) if the supplier fails to perform any other obligation(s) under the contract; or 

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in 

competing for or in executing the contract. 

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such 

terms and in such manner as it deems appropriate, goods, works or services similar to those undelivered, and 

the supplier shall be liable to the purchaser for any excess costs for such similar goods, works or services. 

However, the supplier shall continue performance of the contract to the extent not terminated. 

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a 

restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector for a 

period not exceeding 10 years. 

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the 

supplier will be allowed a time period of not more than 14 (fourteen) days to provide reasons why the envisaged 

restriction should not be imposed. Should the supplier fail to respond within the stipulated 14 (fourteen) days the 

purchaser may regard the intended penalty as not objected against and may impose it on the supplier. 

23.5 Any restriction imposed on any person by the Accounting Officer/Authority will, at the discretion of the 

Accounting Officer/Authority, also be applicable to any other enterprise or any partner, manager, director or 

other person who wholly or partly exercises or exercised or may exercise control over the enterprise of the firstmentioned 

person, and with which enterprise or person the first-mentioned person is or was, in the opinion of 

the Accounting Officer/Authority, actively associated. 

23.6 If a restriction is imposed, the purchaser must, within 5 (five) working days of such imposition, furnish the 

National Treasury with the following information: 

(i) the name and address of the supplier and/or person restricted by the purchaser; 

(ii) the date of commencement of the restriction; 

(iii) the period of restriction; and 

(iv) the reasons for the restriction. 

These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited from 

doing business with the public sector. 

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and 

Combating of Corrupt Activities Act, Act 12 of 2004, the court may also rule that such person’s name be 

endorsed on the Register for Tender Defaulters. When a person’s name has been endorsed on the Register, 

the person will be prohibited from doing business with the public sector for a period of not less than five years 

and not more than 10 years. The National Treasury is empowered to determine the period of restriction, and 

each case will be dealt with on its own merits. According to section 32 of the Act the Register must be open to 

the public. The Register can be perused on the National Treasury website. 

24. Anti-dumping and countervailing duties and rights 

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties are 

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in respect 

of any dumped or subsidised import, the State is not liable for any amount so required or imposed, or for the 

amount of any such increase. When, after the said date, such a provisional payment is no longer required or 

77


any such anti-dumping or countervailing right is abolished, or where the amount of such provisional payment or 

any such right is reduced, any such favourable difference shall, on demand, be paid forthwith by the contractor 

to the State, or the State may deduct such amounts from moneys (if any) which may otherwise be due to the 

contractor in regard to supplies or services which he or she delivered or rendered, or is to deliver or render in 

terms of the contract or any other contract or any other amount which may be due to him or her. 

25. Force majeure 

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its 

performance security, damages, or termination for default if, and to the extent that, his delay in performance or 

other failure to perform his obligations under the contract is the result of an event of force majeure. 

25.2 If a force majeure situation arises, the supplier shall notify the purchaser promptly, in writing, of such condition 

and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to 

perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable 

alternative means for performance not prevented by the force majeure event. 

26. Termination for insolvency 

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier 

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the supplier, 

provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will 

accrue thereafter to the purchaser. 

27. Settlement of Disputes 

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection 

with or arising out of the contract, the parties shall make every effort to resolve such dispute or difference 

amicably, by mutual consultation. 

27.2 If, after 30 (thirty) days, the parties have failed to resolve their dispute or difference by such mutual consultation, 

then either the purchaser or the supplier may give notice to the other party of his intention to commence with 

mediation. No mediation in respect of this matter may be commenced unless such notice is given to the other 

party. 

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court of 

law. 

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC. 

27.5 Notwithstanding any reference to mediation and/or court proceedings herein, 

a. the parties shall continue to perform their respective obligations under the contract unless they otherwise 

agree; and 

b. the purchaser shall pay the supplier any monies due to the supplier. 

28. Limitation of Liability 

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to 

Clause 6: 

a. the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or 

consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided 

that this exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the 

purchaser; and 

b. the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall 

not exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or 

replacing defective equipment. 

29. Governing language 

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract that is 

exchanged by the parties shall also be written in English. 

30. Applicable Law 

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in the SCC. 

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31. Notices 

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail, and 

any other notice to him shall be posted by ordinary mail, to the address furnished in his bid or to the address 

notified later by him in writing; and such posting shall be deemed to be proper service of such notice. 

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been 

given, shall be reckoned from the date of posting of such notice. 

32. Taxes and Duties 

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, licence fees, and other such levies 

imposed outside the purchaser’s country. 

32.2 A local supplier shall be entirely responsible for all taxes, duties, licence fees, etc., incurred until delivery of the 

contracted goods to the purchaser. 

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid 

the Department must be in possession of a tax clearance certificate submitted by the bidder. This certificate 

must be an original issued by the South African Revenue Services. 

33. National Industrial Participation (NIP) Programme 

33.1 The NIP Programme administered by the Department of Trade and Industry shall be applicable to all contracts 

that are subject to the NIP obligation. 

34 Prohibition of Restrictive practices 

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act, Act 89 of 1998, as amended, an agreement between or 

concerted practice by firms, or a decision by an association of firms, is prohibited if it is between parties in a 

horizontal relationship and if a bidder(s) is/are or a contractor(s) was/were involved in collusive bidding (or bid 

rigging). 

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has/have 

engaged in the restrictive practice referred to above, the purchaser may refer the matter to the Competition 

Commission for investigation and possible imposition of administrative penalties as contemplated in the 

Competition Act, Act 89 of 1998. 

34.3 If a bidder(s) or contractor(s) has/have been found guilty by the Competition Commission of the restrictive 

practice referred to above, the purchaser may, in addition and without prejudice to any other remedy provided 

for, invalidate the bid(s) for such item(s) offered, and/or terminate the contract in whole or part, and/or restrict 

the bidder(s) or contractor(s) from conducting business with the public sector for a period not exceeding 10 (ten) 

years and/or claim damages from the bidder(s) or contractor(s) concerned. 

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SUPPORTING SCHEDULES 

Schedule 1: Resolution by Directors / Members 

RESOLUTION for completion by Directors (if the tenderer is a (Pty) Ltd or Ltd) or Members (if the tenderer 

is a CC) 

NAME OF TENDERER:______________________________________________________________ 

RESOLVED THAT: 

Meeting held at ____________________________________________ (place) 

On _______________________________________________ (date) 

The Tenderer submits a tender to the City of Cape Town in respect of 

TENDER NO: 465S/2011/12: Design, Manufacture, Supply, Installation, Removal and Maintenance of Festive 

Llighting for the City of Cape Town 

1. Mr/Mrs/Ms ________________________ in his/her capacity as ____________________ and who will sign as 

follows: 

_____________________________ 

(SPECIMEN SIGNATURE) 

be, and is hereby, authorised to sign the tender and any and all other documents and/or correspondence in 

connection with and relating to the tender, as well as to sign any contract and or all documentation resulting from 

the award of the tender to the Tenderer. 

Note: The resolution must be signed by all the directors /members of the Tenderer. Should the space provided 

below not be sufficient for all directors/members to sign, please attach a separate sheet to this schedule in the 

same format. 

1 

2 

3 

4 

5 

6 

Name Capacity Signature 

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Schedule 2: Certificate of Authority for Partnerships/Consortiums/Joint 

Ventures 

This returnable schedule is to be completed if the tender is submitted by a partnership/consortium/joint venture. 

1. We, the undersigned, are submitting this tender offer as a partnership/consortium/joint venture and hereby authorise 

Mr/Ms _____________________, of the authorised entity __________________________________________, acting 

in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting 

from it on the partnership/consortium/joint venture’s behalf. 

2. By signing this schedule the partners to the partnership/consortium/joint venture: 

2.1 warrant that the tender submitted is in accordance with the main business and objectives of the 

partnership/consortium/joint venture; 

2.2 agree that the CCT shall make all payments in terms of this Contract into the following bank account of the 

Lead Partner: 

Account Holder: ____________________________ 

Financial Institution: _________________________ 

Branch Code: ______________________________ 

Account No.: _______________________________ 

2.3 agree that in the event that there is a change in the partnership/consortium/joint venture and/or should a dispute 

arise between the partnership/consortium/joint venture partners, that the CCT shall continue to make any/all 

payments due and payable in terms of the Contract into the aforesaid bank account until such time as the CCT is 

presented with a Court Order or an original agreement (signed by each and every partner of the 

partnership/consortium/joint venture) notifying the CCT of the details of the new bank account into which it is 

required to make payment. 

2.4 agree that they shall be jointly and severally liable to the CCT for the due and proper fulfilment by the successful 

Tenderer/supplier of its obligations in terms of the Contract as well as any damages suffered by the CCT as a 

result of breach by the successful Tenderer/supplier. The partnership/consortium/joint venture partners hereby 

renounce the benefits of excussion and division. 

SIGNED BY THE PARTNERS OF THE PARTNERSHIP/CONSORTIUM/JOINT VENTURE 

NAME OF FIRM ADDRESS DULY AUTHORISED SIGNATORY 

Lead partner 

Note: A copy of the Joint Venture Agreement shall be appended to Schedule 15. 

Signature………………….. 

Name……………………… 

Designation……………….. 


Name……………………… 



Name……………………… 


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Schedule 3: Declaration for Procurement above R10 million 

(VAT included) 

If the value of the transaction is expected to exceed R10 million (VAT included) the tenderer shall submit the 

following information by completing the fields below, attaching the necessary documentation and signing this 

schedule: 

1. If the Tenderer is required by law to prepare annual financial statements for auditing, the audited 

annual financial statements – 

(i) for the past three years, or 

(ii) since the Tenderer’s establishment (if established during the past three years) 

must be attached to this schedule. 

2. The Tenderer hereby certifies that it has no undisputed commitments for municipal services 

towards the City of Cape Town or other service provider in respect of which payment is overdue for 

more than 30 (thirty) days. 

3. Particulars of any contracts awarded to the Tenderer by an organ of state during the past 5 (five) 

years, including particulars of any material non-compliance or dispute concerning the execution of 

such contract shall be listed in the table below; alternatively, attached to this schedule in the same 

format as the table below: 

Organ of State Contract Description Contract 

Period 

Noncompliance/dispute 

(if any) 

4. Any portion of the goods or services which are expected to be sourced from outside the Republic and 

any portion of payment from the City of Cape Town which is expected to be transferred out of the 

Republic shall be recorded below: 

The Tenderer hereby certifies that the information set out in this schedule and/or attached thereto is true and correct, 

and acknowledges that failure to properly and truthfully complete this schedule may result in the tender being 

disqualified, and/or (in the event that the Tenderer is successful) the cancellation of the contract. 

___________________________________ ___________________________________ 

Signature 

Print name: Date 


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1 Definitions 

The following definitions shall apply to this schedule: 

Schedule 4: Preferencing Schedule 

B-BBEE: Broad-based black economic empowerment, as defined in section 1 of the Broad-Based Black Economic 

Empowerment Act. 

B-BBEE status level of contributor: The B-BBEE status received by a measured entity based on its overall 

performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic 

Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act. 

Black-owned: The percentage of an exempted micro enterprise owned by black people. 

Black people: A generic term which means Africans, Coloureds and Indians, as defined in section 1 of the Broad- 

Based Black Economic Empowerment Act. 

Broad-Based Black Economic Empowerment Act: The Broad-Based Black Economic Empowerment Act, Act 53 

of 2003. 

Exempted Micro Enterprise (EME): A tenderer/supplier with annual total revenue of R5 million or less, as defined 

in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad- 

Based Black Economic Empowerment Act. 

Non-compliant contributor: A company/firm/entity that does not meet the minimum score for a level 8 contributor, 

or who is not verified in terms of the applicable Sector Charter. 

Prime Contractor: The organisation/tenderer named on the Contract Form, whose offer has been accepted by the 

CCT. 

Sub-Contract/Contractor: means the primary supplier/successful tenderer's assigning, leasing, making out 

work to, or employing another person to support such primary supplier/successful tenderer in the execution of 

part of a project in terms of the contract; 

Value of the contract: The contract sum (accepted contract amount) less provisional sums, contingencies and 

VAT. 

2 Conditions associated with the granting of preferences 

A company/firm/entity that is granted a preference undertakes to: 

1) accept that the number of preference points shall be determined as at the closing date for submission of 

tender offers, from the B-BBEE status level certificates submitted to the CCT’s Supplier Management 

Office; 

2) not sub-contract more than 25% of the value of the contract to sub-contractors that do not have an equal 

or higher B-BBEE status level than the Prime Contractor, unless the intended sub-contractors are 

exempted micro enterprises that have the capability and ability to execute the sub-contract works, or 

unless otherwise declared in terms of Section 5 below; 

3) accept the sanctions set out in Section 3 below should condition 2 above be breached, or should the B- 

BBEE status level of contribution be found to have been claimed or obtained on a fraudulent basis; 

4) accept that, in order to qualify for preference points, it is the responsibility of the tenderer to submit the 

relevant certificate(s) (either an original valid B-BBEE status level verification certificate or an Exempted 

Micro Enterprise certificate issued by a registered auditor, accounting officer (as contemplated in section 

60(4) of the Close Corporation Act, Act 69 of 1984) or an accredited verification agency, or certified copies 

thereof) in terms of the Preferential Procurement Regulations, 2011, to Supplier Management Office, 8 th 

Floor, Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5); 

5) accept that, further to 4) above, Consortiums/Joint Ventures will qualify for preference points, provided 

that the entity submits the relevant certificate/scorecard in terms of the Preferential Procurement 

Regulations, 2011. Note that in the case of unincorporated entities, a verified scorecard in the name of 

the Consortium/Joint Venture must be submitted with the tender (attached to this schedule); 

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6) accept that the B-BBEE contributor status claimed by the tenderer in Section 4 below will be verified by 

the CCT against that given on the CCT’s Vendor Database. If any discrepancy exists, or if Table 1: 

(Tender preference claim) below is not completed, the CCT shall use the status given on the CCT 

Vendor Database, as at the closing date for submission of tender offers, to determine the number of 

preference points to be awarded to the tenderer, unless otherwise declared in terms of Section 5 below; 

7) accept that, notwithstanding 6) above, a prime contractor will not be awarded points for B-BBEE status 

level if he indicates in his tender that he intends sub-contracting more than 25% of the value of the 

contract to sub-contractors that do not qualify for at least the points that the prime contractor qualifies 

for, unless the intended sub-contractors are exempted micro enterprises that have the capability and 

ability to execute the sub-contract works, or unless otherwise declared in terms of Section 5 below. 

3 Sanctions relating to breaches of preferencing conditions 

The sanctions for breaching the conditions associated with the granting of preferences are: 

1) disqualify the tenderer from the tendering process; 

2) recover all costs, losses or damages the CCT has incurred or suffered as a result of the tenderer’s or 

supplier’s conduct; 

3) cancel the contract and claim any damages which the CCT has suffered as a result of having to make less 

favourable arrangements due to such cancellation; 

4) restrict the tenderer or supplier, its shareholders and directors, or only the shareholders and directors who 

acted on a fraudulent basis, from obtaining business from the CCT for a period not exceeding 10 years, after 

the audi alteram partem (hear the other side) rule has been applied; 

5) forward the matter for criminal prosecution; and/or 

6) a financial penalty payable to the CCT, as set out below. 

Financial penalty for breach of condition 2 in Section 2 above: 

The penalty to be applied for sub-contracting more than 25% of the value of the contract to sub-contractors 

that do not qualify for at least the preference points that the prime contractor qualified for (unless proven to 

be beyond the control of the prime contractor, or the sub-contractors are EMEs) shall be as provided for in 

the following formula: 

Penalty = 0.5 x E(%) x P* 

where: 

E = The value of work (excluding VAT) executed by sub-contractors that do not qualify for at least the 

preference points that the prime contractor qualified for, expressed as a percentage of P*, less 25% 

P* = Value of the contract 

4 Tender preference claim in respect of enterprise status or structure of the tendering entity 

In the interest of transparency, tenderers are required to complete Table 1: Tender preference claim below. 

Table 1: Tender preference claim 

Type of B-BBEE Contributor 

Exempted Micro Enterprise (EME), greater than 50% black-owned 

Exempted Micro Enterprise (EME) less than or equal to 50% 

black-owned 

Verified B-BBEE contributor 

B-BBEE Status Level of Contributor 1 

Non-compliant contributor 

Status (tick box(es) 

below as applicable) 

1 If it is indicated that the company/firm/entity is a verified B-BBEE contributor, then the verified status level of 

contributor must be inserted in the box provided (insert a number from 1 to 8 as applicable) 

5 Declarations 

84


1) With reference to condition 7 in Section 2 above, the tenderer declares that (tick one box as applicable): 

It intends sub-contracting more than 25% of the value of the contract to sub-contractors that do 

not qualify for at least the points that the tenderer as Prime Contractor qualifies for. 

It DOES NOT intend sub-contracting more than 25% of the value of the contract to subcontractors 

that do not qualify for at least the points that the tenderer as prime supplier 

qualifies for. 

2) The undersigned warrants that he/she is duly authorised to do so on behalf of the tenderer, confirms that 

he/she understands the conditions under which preferences are granted, and confirms that the 

tenderer/supplier will satisfy conditions pertaining to the granting of tender preferences. 

___________________________________ ___________________________________ 

Signature 



INITIALS OF CITY OFFICIALS AT TENDER 

OPENING 

1. 2. 3. 

85


Schedule 5: Declaration of Interest – State Employees 

The following particulars must completed by all tenderers. In the case of a partnership/consortium/joint venture, separate enterprise 

questionnaires in respect of each partner must be completed and submitted. 

Section 1: Name of enterprise: _____________________________________________________ 

Physical address of enterprise: _____________________________________________________ 

(LOCAL OFFICE) _____________________________________________________ 

_____________________________________________________ 

Section 2: VAT registration number, if any: ___________________________________________ 

Section 3: Particulars of sole proprietors or partners in partnership/consortium/joint venture 

Name* Identity number* Tax/VAT reference number* 

* Complete only if sole proprietor or partnership, and attach separate page if more than 3 partners 

Section 4: Particulars of companies and close corporations 

Company registration number _________________________________________________________ 

Close corporation number ____________________________________________________________ 

Tax and/or VAT reference number _________________________________________________________ 

Section 5: Record of service of the state 

Indicate, by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership/consortium/joint 

venture, or director, manager, principal shareholder or stakeholder in a company, or member of a close 

corporation, is currently or has within the last 12 months been in the service of any of the following: 

� a member of any municipal council 

� a member of any provincial legislature 

� a member of the National Assembly or the 

National Council of Provinces 

� a member of the board of directors of any 

municipal entity 

� an official of any municipality or municipal 

entity 

If any of the above boxes are marked, disclose the following*: 

Name of sole proprietor, 

partner, director, manager, 

principal shareholder or 

stakeholder or member 

*insert separate page if necessary 

� an employee of any provincial department, 

national or provincial public entity or 

constitutional institution within the meaning of 

the Public Finance Management Act, Act 1 of 

1999 

� a member of an accounting authority of any 

national or provincial public entity 

� an employee of Parliament or a provincial 

legislature 

Identity Number Name of institution, public 

office, board or organ of state 

and position held 

Status of service 

(tick appropriate column) 

current Within last 

12 months 

86


Section 6: Record of spouses, children and parents in the service of the state 

Indicate, by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in a 

partnership/consortium/joint venture, or director, manager, principal shareholder or stakeholder in a company, or 

member of a close corporation, is currently or has within the last 12 months been in the service of any of the 

following: 

� a member of any municipal council 

� a member of any provincial 

legislature 

� a member of the National Assembly 

or the National Council of Provinces 

� a member of the board of directors 

of any municipal entity 

� an official of any municipality or 

municipal entity 

Name of spouse, child 

or parent 

*insert separate page if necessary 

� an employee of any provincial department, 

national or provincial public entity or 

constitutional institution within the meaning of 

the Public Finance Management Act, Act 1 of 

1999 

� a member of an accounting authority of any 

national or provincial public entity 

� an employee of Parliament or a provincial 

legislature 

Identity number Name of institution, public 

office, board or organ of state 

and position held 

Status of service (tick 

appropriate column) 

Current Within last 

12 months 

The undersigned, who warrants that he/she is duly authorised to do so on behalf of the enterprise: 

i) confirms that the neither the name of the enterprise nor the name of any partner, manager, director, member or 

other person who wholly or partly exercises or may exercise control over the enterprise appears on the Register 

of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004; 

ii) confirms that no partner, member, director or other person who wholly or partly exercises or may exercise 

control over the enterprise has within the last five years been convicted of fraud or corruption; 

iii) confirms that I/we are not associated, linked or involved with any other tendering entities submitting tender 

offers and have no other relationship with any of the tenderers or those responsible for compiling the 

specification that could cause or be interpreted as a conflict of interest. 

The tenderer hereby certifies that the information set out in this schedule and/or attached thereto is true and correct, and 

acknowledges that failure to properly and truthfully complete this schedule may result in the tender being disqualified, 

and/or (in the event that the tenderer is successful) the cancellation of the contract. 

___________________________________ ___________________________________ 

Signature 



87


Schedule 6: Conflict of Interest Declaration 

1. The tenderer shall declare whether it has any conflict of interest in the transaction for which the tender is 

submitted. (Mark the appropriate box with ‘X’.) 

YES NO 

If yes, the tenderer is required to set out the particulars in the table below: 

2. The tenderer shall declare whether it has directly or through a representative or intermediary promised, 

offered or granted: 

2.1 any inducement or reward to the City of Cape Town for or in connection with the award of this contract; 

or 

2.2 any reward, gift, favour or hospitality to any official or any other role player involved in the 

implementation of the supply chain management policy. (Mark the appropriate box with ‘X’.) 

YES NO 

If yes, the tenderer is required to set out the particulars in the table below: 

Should the tenderer be aware of any corrupt or fraudulent transactions relating to the procurement process 

of the City of Cape Town, please contact the following: 

Fraud.hotline@capetown.gov.za 

or 

the City’s anti-corruption hotline at 0800 32 31 30 (toll free) 



and/or (in the event that the tenderer is successful) cancellation of contract. 

___________________________________ ___________________________________ 

Signature 



88


Schedule 7: Declaration of Tenderer’s Past Supply Chain Management 

Practices 

Where the entity tendering is a partnership/consortium/joint venture, each party to the partnership/consortium/joint 

venture must sign a declaration in terms of the Municipal Finance Management Act, Act 56 0f 2003, and attach it to this 

schedule. 

Item Question Yes No 

1.1 Is the tenderer or any of its directors listed on the National Treasury’s database as a company or 

person prohibited from doing business with the public sector? 

(Companies or persons who are listed on this database were informed in writing of this 

restriction by the National Treasury after the audi alteram partem rule was applied). 

Yes No 

1.1.1 If so, furnish particulars: 

1.2 Is the tenderer or any of its directors listed on the Register for Tender Defaulters in terms of section 29 

of the Prevention and Combating of Corrupt Activities Act, Act 12 of 2004? 

(To access this Register, enter the National Treasury’s website, www.treasury.gov.za, and click 

on the icon ‘Register for Tender Defaulters’, or submit your written request for a hard copy of 

the Register to facsimile number 012 326 5445.) 


1.3 Was the Tenderer or any of its directors convicted by a court of law (including a court of law outside 

the Republic of South Africa) for fraud or corruption during the past five years? 


1.4 Does the Tenderer or any of its directors owe any municipal rates and taxes or municipal charges to 

the municipality/municipal entity, or to any other municipality/municipal entity, that is in arrears for 

more than three months? 


1.5 Was any contract between the Tenderer and the municipality/municipal entity or any other organ of 

state terminated during the past five years on account of failure to perform on or comply with the 

contract? 


CERTIFICATION 




___________________________________ ___________________________________ 

Signature 



Yes 

Yes 

Yes 

Yes 

No 




89


Schedule 8: Authorisation for the Deduction of Outstanding Amounts Owed 

to the City of Cape Town 

CCTPF 005: Authorisation to deduct outstanding amounts 

To: THE CITY MANAGER, CITY OF CAPE TOWN 

From: _______________________________________________________________ 

(Name of Tenderer) 

R E : A U T H O R I S A T I O N F O R T H E D E D U C T I O N O F O U T S T A N D I N G A M O U N T S O W E D T O T H E 

C I T Y O F C A P E T O W N 

The Tenderer: 

a) hereby acknowledges that according to SCM Regulation 38(1)(d)(i) the City Manager may reject the tender of the 

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its 

directors/members/partners to the City of Cape Town, or to any other municipality or municipal entity, are in arrears for 

more than 3 (three) months; and 

b) therefore hereby agrees and authorises the City of Cape Town to deduct the full amount outstanding by the tenderer 

or any of its directors/members/partners from any payment due to the tenderer; and 

c) confirms the following information for the purpose of giving effect to b) above; 

d) hereby certifies that the information set out in this schedule and/or attached thereto is true and correct. The tenderer 



Physical Business address(es) of the Tenderer 

Municipal Account 

number(s) 

If there is not enough space for all the names, please attach the information to this schedule in the same format: 

Name of 

Director / 

Member / 

Partner 

Identity 

Number 

Physical residential address of Director / 

Member / Partner 

___________________________________ ___________________________________ 

Signature 



Municipal 

Account 

number(s) 

90


GUARANTOR DETAILS AND DEFINITIONS 

Schedule 9: Guarantee/Performance Security 

‘Guarantor’ means: .............................................................................................................................................. 

Physical address: ................................................................................................................................................ 

‘Supplier’ means: ................................................................................................................................................ 

‘Contract Sum’ means: The accepted amount inclusive of tax/VAT of R ............................................................ 

Amount in words: ................................................................................................................................................ 

‘Guaranteed Sum’ means: The maximum aggregate amount of R ..................................................................... 

Amount in words: ................................................................................................................................................ 

1. The Guarantor's liability shall be limited to the amount of the Guaranteed Sum. 

2. The Guarantor's period of liability shall be from and including the date of issue of this Guarantee/Performance 

Security until the termination of the contract or the date of payment in full of the Guaranteed Sum, whichever 

occurs first. 

3. The Guarantor hereby acknowledges that: 

3.1 any reference in this Guarantee/Performance Security to ‘Contract’ is made for the purpose of convenience and 

shall not be construed as any intention whatsoever to create an accessory obligation, or any intention whatsoever 

to create a suretyship; 

3.2 its obligation under this Guarantee/Performance Security is restricted to the payment of money. 

4. Subject to the Guarantor's maximum liability referred to in 1, the Guarantor hereby undertakes to pay the City of 

Cape Town the sum certified upon receipt of the documents identified in 4.1 to 4.3: 

4.1 A copy of a first written demand issued by the City of Cape Town to the Supplier stating that payment of a sum 

has not been made by the Supplier in terms of the Contract, and failing such payment within 7 (seven) calendar 

days, the City of Cape Town intends to call upon the Guarantor to make payment in terms of 4.2; 

4.2 A first written demand issued by the City of Cape Town to the Guarantor at the Guarantor's physical address with 

a copy to the Supplier stating that a period of 7 (seven) days has elapsed since the first written demand in terms 

of 4.1, and the sum has still not been paid; 

4.3 A copy of the aforesaid invoice which entitles the City of Cape Town to receive payment, in terms of the Contract, 

of the sum referred to in 4. 

5. Subject to the Guarantor's maximum liability referred to in 1, the Guarantor undertakes to pay to the City of Cape 

Town the Guaranteed Sum or the full outstanding balance upon receipt of a first written demand from the City of 

Cape Town to the Guarantor, at the Guarantor's physical address, calling up this Performance Guarantee, such 

demand stating that: 

5.1 the Contract has been terminated due to the Supplier's default, and that this Guarantee/Performance Security is 

called up in terms of 5; or 

5.2 a provisional or final sequestration or liquidation court order has been granted against the Supplier, and that the 

Guarantee/Performance Guarantee is called up in terms of 5; and 

5.3 the aforesaid written demand is accompanied by a copy of the notice of termination and/or the provisional/final 

sequestration and/or the provisional liquidation court order. 

6. It is recorded that the aggregate amount of payments required to be made by the Guarantor in terms of 4 and 5 

shall not exceed the Guarantor's maximum liability in terms of 1. 

91


7. Where the Guarantor has made payment in terms of 5, the City of Cape Town shall, upon the termination date of 

the Contract, submit an expense account to the Guarantor showing how all monies received in terms of this 

Guarantee/Performance Security have been expended, and shall refund to the Guarantor any resulting surplus. 

All monies refunded to the Guarantor in terms of this Guarantee/Performance Security shall bear interest at the 

prime overdraft rate of the City of Cape Town's bank, compounded monthly and calculated from the date payment 

was made by the Guarantor to the City of Cape Town until the date of refund. 

8. Payment by the Guarantor in terms of 4 or 5 shall be made within 7 (seven) calendar days upon receipt of the first 

written demand to the Guarantor. 

9. Payment by the Guarantor in terms of 5 will only be made against the return of the original 

Guarantee/Performance Security by the City of Cape Town. 

10. The City of Cape Town shall have the absolute right to arrange its affairs with the Supplier in any manner that the 

City of Cape Town may deem fit, and the Guarantor shall not have the right to claim his release from this 

Guarantee/Performance Security on account of any conduct alleged to be prejudicial to the Guarantor. 

11. The Guarantor chooses the physical address as stated above for the service of all notices for all purposes in 

connection herewith. 

12. This Guarantee/Performance Security is neither negotiable nor transferable and shall expire in terms of 2, 

whereafter no claims will be considered by the Guarantor. The original of this Guarantee shall be returned to the 

Guarantor after it has expired. 

13. This Guarantee/Performance Security, with the required demand notices in terms of 4 or 5, shall be regarded as a 

liquid document for the purposes of obtaining a court order. 

14. Where this Guarantee/Performance Security is issued in the Republic of South Africa the Guarantor hereby 

consents in terms of Section 45 of the Magistrate's Courts Act, Act 32 of 1944, as amended, to the jurisdiction of 

the Magistrate's Court of any district having jurisdiction in terms of Section 28 of the said Act, notwithstanding that 

the amount of the claim may exceed the jurisdiction of the Magistrate's Court. 

Signed at .............................................................................................................................................................. 

Date .................................................................................................................................................................... 

Guarantor's signatory (1) ..................................................................................................................................... 

Capacity ............................................................................................................................................................... 

Guarantor's signatory (2) ..................................................................................................................................... 

Capacity ............................................................................................................................................................... 

Witness signatory (1) ........................................................................................................................................... 

Witness signatory (2) ........................................................................................................................................... 

92


Annexure A 

(Returnable Schedule 9) 

The following financial institutions are currently approved for issue of contract sureties to 

the City (updated 01/11/2011): 

National Banks: 

ABSA Bank Ltd. 

Development Bank of Southern Africa 

FirstRand Bank Ltd. 

Gensec Bank Ltd. 

Industrial Development Corporation of South Africa 

Infrastructure Finance Corporation 

Investec Bank Ltd. 

Land & Agricultural Bank of SA 

Mercantile Bank Ltd. 

Nedbank Ltd. 

Standard Bank of SA Ltd. 

International Banks (with branches in SA): 

Barclays Bank plc. 

Citibank n.a. 

Commerzbank Aktiengesellschaft 

Credit Agricole Corporate and Investment Bank 

Deutsche Bank AG 

JP Morgan Chase Bank 

Societe Generale 

Standard Chartered Bank 

Insurance companies: 

ABSA Insurance 

AIG South Africa 

Auto & General 

Coface s.a. 

Compass Insurance Co. 

Constantia Insurance Co. 

Credit Guarantee Insurance Co. 

Etana Insurance Company Ltd. 

Guardrisk Insurance Co. 

Home Loan Guarantee Co. 

Lion of Africa Insurance Co. 

Lombard Insurance 

Mutual & Federal Insurance Co. 

New National Assurance Co. 

Regent Insurance Co. 

Renasa Insurance Company Ltd. 

Zurich Insurance Co. 

93


Schedule 10: Contract Price Adjustment & Rate of Exchange 

Variations 

PRICE ADJUSTMENTS FOR THE LABOUR PORTION 

STANDARD CONTRACT PRICE ADJUSTMENT 

a) The first year shall be firm and free from all fluctuations. 

b) Price adjustment for year 2 

And therefore 

Where the profit is: Rp = Tender Price (excl VAT) x 15% 

Where the cost is: Rc = Tender Price (excl VAT) x 85% 

Where the price adjustment on the cost is: Ra = Rc x (% increase tendered) 

And therefore 

Tender price for year 2 (excl VAT) = Rc + Ra + Rp 

� % increase tendered for year 2: ……….. 

94


PRICE ADJUSTMENTS FOR THE MATERIAL PORTION 

TENDERS WHO ARE SUPPLIERS OR MANUFACTURERS 

Note: TENDERERS ARE REQUIRED TO COMPLETE EITHER SECTION a) OR b) BELOW. 

a) Manufacturers: SEIFSA Indices And/Or Supplier Price Lists 

Tenders from tenderers who are manufacturers are subject to contract price adjustment based on SEIFSA INDICES 

AND/OR SUPPLIER’S PRICE LISTS. 

IMPORTANT: Tenderers who are manufacturers must only complete the following options: 

i) Increase using SEIFSA indices 

*Published indices shall be applied using the calendar month prior to the month of the closing date for tenders as 

base month. Contract price adjustment shall be calculated using the indices of 2 (two) months prior to the month of 

delivery. 

Components % of total 

tender price 

Labour 

Materials 

Other 

FIXED (Minimum 10%) 

TOTAL 100 

ii) Increase using Supplier Price Lists 

Applicable SEIFSA table 

The tender price shall be subject to adjustment based on Supplier’s Price Lists. 

Supplier:_________________________________________________________ 

Date of Price List/Quotation upon which tender is based______________________ 

Price List/Quotation Reference Number____________________________________ 

N.B. 

� The above information must be provided for each item supplied to the Tenderer. 

� Copies of price lists on which tender prices are based must be enclosed for all items. 

� Tenderers will be entitled to claim only the difference between the cost of the product at the time 

of tendering and the new cost. Documentation to this effect must be submitted with each claim. 

b) Tenderers Who Are Not Manufacturers: Supplier Price List 

The tender price shall be subject to adjustment based on Supplier’s Price Lists. 

Supplier:_________________________________________________________ 

Date of Price List/Quotation upon which tenderer is based______________________ 

Price List/Quotation Reference Number____________________________________ 

N.B. 

� The above information must be provided for each item supplied to the Tenderer. 

� Copies of price lists on which tender prices are based must be enclosed for all items. 

� Tenderers will be entitled to claim only the difference between the cost of the product at the time 

of tendering and the new cost. Documentation to this effect must be submitted with each claim. 

95


RATE OF EXCHANGE VARIATIONS 

(ONLY TENDERERS WHO IS THE DIRECT IMPORTER OF THE GOODS 

MAY CLAIM RATE OF EXCHANGE PRICE VARIATIONS) 

Exchange Rate on which tender is based: ________ 1 = SA Rand ______________ 

Name of Bank: ____________________ 

Date of quoted rate of exchange: ________ ________ 

End date applicable for variation shall be the date of clearance by customs (Custom’s invoice). 

Item 

No. 

Amount and 

denomination of 

foreign currency 

required 

(1) 

Rate of 

exchange as at 

14 days prior 

to date of 

tender 

(2) 

Equivalent in 

Rand of foreign 

currency 

content 

(columns 1&2) 

(3) 

Amount 

of South 

African 

Content 

(4) 

Total amount 

(equivalent in 

Rand of 

columns 3+4) 

(Excl. VAT) 

(5) 

96


1. Tenderers must include a table of foreign currency content per item attached hereto. 

2. Tenderers are required to give a breakdown of each item’s exchange rate variation in the table referred to) above. 

3. The actual rates and the dates on which these items are based must be quoted. Merely to state ‘ruling rates’ at a 

particular date is not acceptable. If more than one tendered item is affected, the relevant information shall be stated in 

the table attached hereto. 

4. Where prices are subject to a rate of exchange, suppliers must indicate on their exchange the rate of applicable, 

as well as the date and method of the foreign payment (for example, against L/C on date of shipment, or upon 

receipt, etc.). 

5. The CCT will require a supplier to purchase Forward Cover for each individual order at the time of placing the order 

during the contract period, and to supply the CCT with a copy of the foreign contract and such other documentation 

as the CCT may deem necessary. 

6. If Forward Cover has not been obtained yet, it is a condition of this contract that at the time when the final 

confirmation of the award is communicated to the supplier (successful tenderer), the supplier must immediately 

make appropriate arrangements to take out Forward Cover to avoid further fluctuations in the Rand value of the 

contract. 

7. In the event of vi) above, the supplier must ensure that the Director : Supply Chain Management is furnished with 

a full set of supporting documents (e.g. Bill of Entry, Proof of Purchase of Foreign Exchange from Bank, and 

Foreign Invoice) before payment for the imported goods can be claimed. 

8. This condition may be varied by a written instruction attached to the Form of Offer and Acceptance, which will be 

signed on confirmation of the contract award to the successful tenderer. 

97


Schedule 11: Occupational Health and Safety 

AGREEMENT IN TERMS OF SECTION 37(2) ENTERED INTO BETWEEN 

THE CITY OF CAPE TOWN 

(being the purchaser, and hereinafter referred to as the ‘Employer’) 

And 

.............................................................................................................................. 

(being the supplier, and hereinafter referred to as the ‘Mandatary’) 

in respect of 

465S/2011/12: Design, Manufacture, Supply, Installation, Removal and Maintenance of Festive Lighting for 

the City of Cape Town 

(hereinafter referred to as the ‘work’) 

WHEREAS: 

� Section 37(1) of the Occupational Health and Safety Act, Act 85 of 1993, as amended (‘the Act’) provides that 

an employer shall be liable to be convicted and sentenced in respect of an act or omission by its mandatary or 

employee; 

� the supplier, appointed by the Employer to do work (as contemplated in the Act) is also liable in terms of Section 

37(3) (and in his own right as employer) to comply with the provisions of the Act applicable to his employees 

and mandataries; 

� Section 37(2) of the Act limits the Employer’s liability in terms of Section 37(1) if the Employer and Mandatary 

have agreed in writing to the arrangements and procedures between them to ensure compliance by the 

Mandatary; 

ACCORDINGLY, the Employer and Mandatary hereby agree as follows: 

1. The Mandatary hereby accepts responsibility for compliance with the Act in respect of the work, in terms of 

Section 37(2) of the Act. 

2. The Mandatary hereby indemnifies the Employer against patrimonial loss/damages which the Employer 

may suffer as a direct result of any claims and/or steps that may be instituted against the Employer due to 

non-compliance by the Mandatary (or employees and mandataries of the Mandatary) with the provisions of 

the Act. 

3. Without limitation to the aforesaid indemnity, the Employer and Mandatary agree to the following 

arrangements and procedures to ensure compliance by the Mandatary with the provisions of the Act: 

3.1 The Mandatary warrants that he or she has read and fully understands the requirements of the 

above Act and the applicable regulations, and has allowed for all costs to be incurred to ensure 

such compliance. 

3.2 The Mandatary has prepared and attached hereto a Health and Safety Plan marked ‘A’ which has 

been agreed between the parties to be appropriate for the work. 

4. The Mandatary is required to ensure that all sub-contractors, and other persons engaged in the execution 

of the work, also comply with the requirements of the Act. 

5. The Mandatary undertakes to inform the Employer immediately should the Mandatary, at any time during 

the execution of the work, find that: 

5.1 he or she cannot comply with the provisions of the Act, and/or 

5.2 the afore-mentioned indemnity; and/or 

5.3 he is unable to perform in accordance with this agreement or the Health and Safety Plan; and/or 

5.4 his compliance with the Act and this agreement has been detrimentally affected in any manner; 

98


The Mandatary shall liaise with the Employer, who shall be entitled in its sole discretion to agree to release the 

Mandatary from the provisions of this agreement and/or the indemnity granted by the Mandatary herein and/or 

to agree to amendment of the provisions of this agreement, subject to such conditions which the Employer may 

elect to impose. 

6. The Mandatary hereby appoints Mr/Ms..................................................... as its representative and the 

responsible person for the duration of the Contract. 

7. The Mandatary’s Registration number with the Compensation Commissioner: ........................... A certified 

copy of a valid Letter of Good Standing issued by the Compensation Commissioner, or proof of insurance 

with a licenced compensation insurer, from either the tenderer’s broker or the insurance company itself, 

shall be attached hereto and marked ‘B’. 

THUS DONE AND SIGNED at..............................on this......day of ................... 20.... 

THUS DONE AND SIGNED at................................on this......day of ...................20.... 

_________________________________ 

PRINCIPAL 

(For and on behalf of City of Cape Town) 

__________________________________ 

MANDATARY 

(Supplier) 

99


Schedule 12: 

Certificate of Independent Tender Determination 

I, the undersigned, in submitting this Tender 465S/2011/12: Design, Manufacture, Installation, Removal and Maintenance 

of Festive Lighting for the City of Cape Town in response to the tender invitation made by THE CITY OF CAPE TOWN, do 

hereby make the following statements, which I certify to be true and complete in every respect. 

I certify, on behalf of :______________________________________________________ (Name of Tenderer) 

That: 

1. I have read and I understand the contents of this Certificate; 

2. I understand that this tender will be disqualified if this Certificate is found not to be true and complete in every respect; 

3. I am authorised by the tenderer to sign this Certificate, and to submit this tender, on behalf of the tenderer; 

4. Each person whose signature appears on this tender has been authorised by the tenderer to determine the terms of, and 

to sign, the tender on behalf of the tenderer; 

5. For the purposes of this Certificate and this tender, I understand that the word ‘competitor’ shall include any individual or 

organisation other than the tenderer, whether or not affiliated with the tenderer, who: 

(a) has been requested to submit a tender in response to this tender invitation; 

(b) could potentially submit a tender in response to this tender invitation, based on their qualifications, abilities or 

experience; and 

(c) provides the same goods and services as the tenderer and/or is in the same line of business as the tenderer. 

6. The tenderer has arrived at this tender independently from and without consultation, communication, agreement or 

arrangement with any competitor. However, communication between partners in a joint venture or consortium 1 will not be 

construed as collusive price quoting. 

( 1 Consortium: Joint venture or Consortium means an association of persons for the purpose of combining their 

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.) 

7. In particular, without limiting the generality of paragraphs 5 and 6 above, there has been no consultation, communication, 

agreement or arrangement with any competitor regarding: 

(a) prices; 

(b) geographical area where product or service will be rendered (market allocation); 

(c) methods, factors or formulas used to calculate prices; 

(d) the intention or decision to submit or not to submit a tender; 

(e) the submission of a tender which does not meet the specifications and conditions of the tender; or 

(f) tendering with the intention not to win the contract. 

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor 

regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this 

tender invitation relates. 

9. The terms of this tender have not been and will not be disclosed by the tenderer, directly or indirectly, to any competitor, 

prior to the date and time of the official tender opening or of the awarding of the contract. 

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related 

to tenders and contracts, tenders that are suspicious will be reported to the Competition Commission for investigation and 

possible imposition of administrative penalties in terms of section 59 of the Competition Act, Act 89 of 1998, and/or may be 

reported to the National Prosecuting Authority (NPA) for criminal investigation, and/or may be restricted from conducting 

business with the public sector for a period not exceeding 10 (ten) years in terms of the Prevention and Combating of 

Corrupt Activities Act, Act 12 of 2004, or any other applicable legislation. 

___________________________________ ___________________________________ 

Signature 



100


SCHEDULE 13: CITY OF CAPE TOWN Project Labour Report 

NOT APPLICABLE 

Quotation/Contract: _____, ________________ (Description) Budget: (tick one) Capital Operating 

Quotation Reference/Contract Number: _________ WBS No./Cost Centre No.: ________ 

Vendor: Contract Start Date: 

Consultant: N/A Contract End Date: 

Community Liasion Officer (CLO) 

Name: N/A 

Month: 

CLO ID Number: 

N/A 

Total value of work done to date (incl. escalation/excl. VAT): 

No. of 

workers 

1 

2 

3 

4 

5 

6 

7 

8 

9 

10 

11 

12 

13 

Signatures 

Vendor: 

Consultant/Project 

Manager: 

Name Surname 

Totals for sheet 

Sheet _____ of _____ 

ID 

Number/ 

DOB 

Targeted 

Labour 

(Y/N) 

Contract Value 

(incl. allowance for escalation/excl. VAT): 

Project Labour Intensity Target/ 

Specified Minimum Targeted Labour Contract Participation Goal: N/A 

Daily 

Rate 

Number 

of days 

worked 

this 

month 

(incl. 

training) 

Disabled 

(Y/N) 

Date 

Date 

No. of 

training 

days 

this 

month 

Course 

Name 

Training 

Service 

Provider 

101


14: SCHEDULES FOR FUNCTIONALITY SCORING 

ANNEXURE A 

SCHEDULE OF PREVIOUS RELEVANT EXPERIENCE OF SIMILAR WORK UNDERTAKEN 

Details of the Tenderer’s or its approved subcontractors previous proven competency and experience in the execution of work of a similar or equivalent nature to that described in this 

document. 

Failure to provide this information shall result in the tenderer scoring 0 in the functionality. 

IT SHOULD BE NOTED THAT THE SUBCONTRACTOR LISTED BELOW WILL FORM PART OF THE OFFICIAL CONTRACT. 

Company Name Description of work Contact Person Contact Number Period 

(Start – End dates) 

Subcontractor Name (if applicable) _____________________________________________: Manufacture, Supply and Delivery of festive lights 

1 

2 

3 

4 

5 

Subcontractor Name (if applicable) ____________________________________________: Installation and Removal of festive lights 

1 

2 

3 

4 

5 

Value of 

Contract 

102


Company Name Description of work Contact Person Contact Number Period 

(Start – End dates) 

Subcontractor Name (if applicable) ________________________________________________: Design of motifs and set designs 

1 

2 

3 

4 

5 

If further space is required, the details can be provided on a separate sheet. 

Value of 

Contract 

103


ANNEXURE B 

TRAINED STAFF 

Tenderer must submit below details of the staff in the Tenderer’s employ at the time of tendering. Tenderers 

must attach the relevant CV and Certificates of the staff in order to qualify for functionality points. 

Designation 

Artisan (Trade Tested) 

Assistants 

Name of Staff 

Member 

ID No./ Staff no. 

CV’s and Certification 

attached 

( Yes/No) 

104


ANNEXURE C 

INVENTORY OF VEHICLES AND SPECIALISED EQUIPMENT TO BE UTILIZED FOR THE CONTRACT 

Crane Trucks Make and Model Tons Owned/Hired 

Cherry Pickers Make and Model Tons Owned/Hired 

Serial Number or Rental 

Agreement 

Serial Number or Rental 

Agreement 

Generators Owned/Hired Serial Number or Rental Agreement 

Welding Machines Owned/Hired Serial Number or Rental Agreement 

NOTE: FAILURE TO COMPLETE THIS SCHEDULE WILL RESULT IN THE TENDERER SCORING 0 IN THE FUNCTIONALITY. 

In respect of the vehicles and specialised equipment, points will be awarded for both owned and rented subject to Tenderers attaching the registration documents of vehicles 

owned by the tenderer and in the case of rental; the rental agreements must be attached to the tender document. 

TENDERERS MUST SUBMIT LOCAL TESTING CERTIFICATE OF THE VEHICLES LISTED ABOVE IN ORDER TO SCORE POINTS. THIS APPLIES TO BOTH OWNED / RENTED 

VEHICLES. 

105


Schedule 15: Record of Addenda to Tender Document 

The Tenderer has attached to this Schedule, the following additional documentation 

Date of Document Title of Document or Description 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

10. 

Attach additional pages if more space is required. 

………………………………………………… …………………………............……… 

Signature Date 

Print name: 


106


107

Tender No.: 465S/2011/12 - City of Cape Town

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