Edith Cowan University Functional Requirements Specification ... - aair

Edith Cowan UniversityFunctional Requirements SpecificationNational Benchmarking SystemNATBES Project - FRSRelease 1.17 May 2007

Commercial in ConfidenceThis document is the property of Edith Cowan University. All information containedwithin this document is of a propriety nature. The information may only berevealed to a person who is authorised to receive the information and should betreated as strictly “Commercial in Confidence”.

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESAcceptance and Release NoticeThis is a managed document. All copies of this document preceding this release are obsolete.Approved: ........................................................................... Date: ....../......../........(Quality Inspector)Accepted: ............................................................................ Date: ......../......../........(Sponsor)Authorized: ......................................................................... Date: ......../........./........(Project Manager)Release Status:ReleaseNumberDateReason for Release1.0 14/12/06 PR – draft for Project Team approval1.1 07/05/07 Adding reference group’s commentsDistribution:CopyNumberReleaseNumberDateIssuedIssued ToNATBES FRS V1 1(20070507).doc Page iii of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable of Contents1. Introduction ....................................................................................................................................52. System Build Methodology.........................................................................................................63. Technical Environment................................................................................................................73.1. Recommended Hardware .................................................................................................73.2. Recommended Software...................................................................................................83.3. Domain Name .....................................................................................................................84. Design Standards..........................................................................................................................94.1. Screen Standards...............................................................................................................94.2. Menu Standards .................................................................................................................94.3. Screen Standards...............................................................................................................94.4. On-line Help Standards .....................................................................................................95. System Processes ......................................................................................................................105.1. Registration Process........................................................................................................105.2. Login Process ...................................................................................................................135.3. Data Query Process.........................................................................................................145.4. Data Warehouse Process ...............................................................................................246. Measures .......................................................................................................................................256.1. Standard Measures..........................................................................................................256.2. Special Measures .............................................................................................................257. Data Suppression Rules............................................................................................................278. Data Model ....................................................................................................................................289. Database Schema .......................................................................................................................3010. Data Transformation Rules.......................................................................................................5711. Audit Logs.....................................................................................................................................5912. Data File Layouts.........................................................................................................................6012.1. Course of Study Data File ...............................................................................................6012.2. Student Enrolment Data File...........................................................................................6112.3. Past Course Completions File........................................................................................6212.4. Student Study Load Data File.........................................................................................63NATBES FRS V1 1(20070507).doc Page iv of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES1. IntroductionThe purpose of this document is to provide the reader with a detailedunderstanding of the systems processes, business procedures, physical screenand report layouts required for developing and implementing a NationalBenchmarking System. The following points will be addressed within thisdocument:• System Build Methodology• Technical Environment• Design Standards• System Processes• Data Suppression Rules• Data Model• Database Schema• Data Transformation Rules• Logging• DEST Data File LayoutsNATBES FRS V1 1(20070507).doc Page 5 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES2. System Build MethodologyThe methodology used for the System Architecture and Construction phase forEdith Cowan University is the APT Methodology. The APT Methodology is afull life cycle Methodology which incorporates all the phases in thedevelopment and system acquisition life cycle along with additional phasesaddressing the management of IT facilities. Each phase of the Methodologyincludes detailed activity networks and task lists.The APT Methodology is fully aligned with, and able to support, QualityManagement Systems compliant to ISO 9001 and IEEE 1298. The APTMethodology has a strong project management focus with a complete phasededicated to the initiation, planning, control and reviewing of projects.NATBES FRS V1 1(20070507).doc Page 6 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES3. Technical EnvironmentEdith Cowan University has a standard operating environment for both Serversand Desktop computers. The NATBES system shall meet the corporateconsistency requirements by conforming to the basic technology architecture.The target technical environment will be selected from one of three options:Option 1• Win 2003 operating system;• IIS Web Server;• SQL Server 2005 Database with OLAP;• ASP.NETOption 2• Linux operating system;• Apache Web Server;• Oracle 10G Database with OLAP;• ASP.NETOption 3• SuperSTAR Suite developed by Space Time Research;Options 1 and 2 will be evaluated and trialled by the Project Team who willdetermine which option suits the application best. The evaluation matrix ofthese two options is available in Appendix A. Option 3 has been eliminatedfrom the evaluation as it is cost prohibited.3.1. Recommended HardwareA dedicated server will be purchased and configured with the preferredenvironment. Specifications for this server will be agreed upon by the Manager,Strategic Information Services, and the Manager, Information DeliverySystems.The recommended hardware requirements for the NATBES server are:• Processor with a speed of xx GHz or higher;• xx GB or more memory;• RAID or SAN (utilized for application data) with xxx GB raid storage.NATBES FRS V1 1(20070507).doc Page 7 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES3.2. Recommended SoftwareIn addition to the software from the selected option, the following additionalsoftware is required on the server:• Microsoft Access;• Microsoft Excel;• Microsoft Data Access Components (MDAC) version 2.8, and client driverfor the selected database (SQL Server or Oracle);The client software required is:• Internet Explorer version 6 or higher;• FireFox version 1 or higher;• MacIntosh computers will be supported.3.3. Domain NameA domain name of natbes.ecu.edu.au will need to be registered with theAustralian domain name registry. The designated server will need to beconfigured so that the domain name points to the correct IP address.NATBES FRS V1 1(20070507).doc Page 8 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES4. Design Standards4.1. Screen StandardsThe NATBES system will follow ECU’s standard user interface to ensure aconsistent look and feel with existing University systems. All graphics used shallmeet and follow ECU’s development standards and guidelines. The webdevelopment standards documentation will be provided by the University.4.2. Menu StandardsThe NATBES system will follow ECU’s current menu standards to insure aconsistent look and feel with existing University systems. All graphics used shallmeet and follow ECU’s development standards and guidelines. The webdevelopment standards documentation will be provided by the University.4.3. Screen StandardsThe screen item standards will follow existing University development standardsand guidelines. The web development standards documentation will be providedby the University.4.4. On-line Help StandardsOn-line help is outside the scope of this project.NATBES FRS V1 1(20070507).doc Page 9 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES5. System Processes5.1. Registration ProcessAll users that require access to the NATBES system will be required to registerelectronically on the system before being allowed access to the NATBESinformation.The registration process is as follows:1) On-line registration.The user will be asked to fill out an on-line registration form. This will includethe allocation and confirmation of a password. The user’s login will be basedon their e-mail address.The following user information is mandatory when registering on NATBES:• User’s First Name;• User’s Last Name;• Organisation that User belongs to;• User’s contact phone number (country code + area code + phonenumber);• Country that user currently resides in;• User’s e-mail address;• A password allocated by the user. The password must conform tostandard ECU password standards.NATBES FRS V1 1(20070507).doc Page 10 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESIt requires that user’s password must be 6 or more characters in lengthThe password must contain at least one letter and one non-alpha character(numbers or punctuation) except full colon : and must not be the same asuser’s login ID.Additionally the user’s mobile phone contact number can be provided ifavailable.2) Accept Terms and ConditionsOnce the registration form has been completed, the user must accept the termsand conditions of using the NATBES site before their registration form issubmitted for processing.The NATBES terms and conditions are:- The data provided in the National Benchmarking Datasets "NATBES" arecollected by the Department of Education, Science and Training andtherefore are subject to Commonwealth laws. ECU in obtaining and providingthis information via NATBES are distributing it for use for statistical purposesonly. Any effort to determine the identity of any student represented in thedata is prohibited and is in breach of the terms of Use.- ECU has implemented rules and safeguards to prevent the identification ofindividuals and all activity related to the use of NATBES is recorded.- ECU has applied suppression rules to prevent individual cohorts less than10 Enrolments and 5 EFTSL.- Users of NATBES agree that:1) the data in this dataset will be used for statistical purposes only;2) no attempt will be made to identity any person, and if discoveredinadvertently, advise ECU of any such discovery;3) Not link this dataset with individually identifiable data from other datasets.3) Notification of RegistrationOnce the registration form has been completed and submitted, the NATBESsystem will e-mail the user a Registration Notification e-mail including a link toNATBES which must be clicked to activate their account. A notification e-mailwill also be sent to the NATBES administrator who can review the request. Theadministrator will have the capability to reject a registration request by disablingthe account if the user intentionally breaches the terms and conditions for usingNATBES.NATBES FRS V1 1(20070507).doc Page 11 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES4) Activation of AccountOnce the user has received the Registration Notification e-mail, they mustactivate their account by clicking on the activation link located in the e-mail.5) LoginOnce the user’s account has been activated a user can login anytime toNATBES and query the information using the NATBES query wizard.NATBES FRS V1 1(20070507).doc Page 12 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES5.2. Login ProcessThe user will be required to Login to the system each time they want torequest information from NATBES. The Login ID and password must beprovided. The user’s Login ID is their e-mail address they registered with andthe password is the password they allocated at registration.If the user has not previously registered they can click on the “Apply foraccess to the system” hyperlink to be directed to the registration process.If the user cannot remember their password they can request it to be e-mailedto them by clicking on the “Forgotten your password?” hyperlink.The About NATBES “Display Version information” hyperlink displays NATBESsystem version and copyright information.Each time a registered user has logged into NATBES their login count andlast time logged in information is recorded for audit trails.NATBES FRS V1 1(20070507).doc Page 13 of 63 Release 1.1

5.3. Data Query ProcessFUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTo retrieve data from NATBES the user must use the Data Query wizard togenerate a query to retrieve information from the data warehouse.The following steps are used to generate the query:1. Select DatasetThe user selects the dataset that they wish to retrieve information from.This is achieved by selecting the following:A) Submission Type;B) Dataset – either a Data File or Special Measure;C) Reference Year/s.The first choice the user makes is to select the submission type by clickingthe appropriate radio button.A) Full Year Submission – This dataset is a collection of full yearinformation for a given reference year/s.B) Submission 1 – This dataset is a collection of student course and unitenrolments data with census dates between 1 January and 31 Marchof the selected reference year/s, or with semester = 1, 3 and 5.The default submission type is Full Year Submission.The user then selects from the available datasets for the submission type.The following datasets are available to select:A) Student Enrolments – student profile and enrolment information;B) Study Load - student load and student liability for all units of studyundertaken by students enrolled at an Australian Higher EducationProvider;C) Course Completions - data about each student who completed theacademic requirements of an award course in the year prior to theCollection Year;D) Access Count - a special measure that provides a count of thenumber of Commencing Australian citizens, New Zealand citizens andstudents with a Permanent Resident status who have a permanenthome residence address which is not an overseas address;NATBES FRS V1 1(20070507).doc Page 14 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESE) Participation Count – a special measure that provides a count of thenumber of Australian citizens, New Zealand citizens and students witha Permanent Resident status who have a permanent home addresswhich is not an overseas address;F) Student Progress Rate - a special measure that provides thepercentage of student unit passes compared with overall unitenrolments for each year;G) Student Retention Rate - a special measure that provides the ratiobetween the number of students in current year's submission one whowere in the same submission the previous year (re-enrolling students),and the number of students enrolled at the time of the previous year'ssubmission minus those who graduated in the previous year;H) Student Attrition Rate - a special measure that provides the oppositeratio of student retention rate;Note that the Course Completions dataset is not available for Submission1.The user then has the option to select a range of reference years, or topick reference years from a list by selecting the appropriate reference yearoption. The default is “pick from list” and current reference year. InitiallyNATBES will hold 2001-2006 data.NATBES FRS V1 1(20070507).doc Page 15 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES2. Select Institution/sThe user will select a single institution, or pick from a filtered list ofinstitutions based from the following options:A) Pre-defined Group;B) HEP1 or HEP2;C) State;D) Student Enrolment/Load size.The default is to pick from a filtered list of HEP1 institutions.If a single institution is selected then the user proceeds to step 3otherwise the user picks institutions from the generated filtered list.NATBES FRS V1 1(20070507).doc Page 16 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESThe user must select at least ONE institution from the filtered list toproceed to the next step. The user can select “All” to instantly select allInstitutions listed.NOTE - If FIVE or fewer institutions are selected the Data wizard willindividually list each one, otherwise the Data wizard will list the filtered listquery.NATBES FRS V1 1(20070507).doc Page 17 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES3. Select Measure and DimensionsThe user will select from a predefined list of dimensions and whereapplicable a standard measure. A maximum of five dimensions can beselected. The list of available dimensions is dependant on the selectedDataset.The Student Enrolments and Course Completions only have one standardmeasure – Bodies which is always selected. The Student Load datasethas the option of two standard measures and the user must select one.If the selected dataset is a special measure then only dimensions need tobe selected.The list of available standard measures and dimensions for each Datasetis as follows:A) Student EnrolmentsStandard MeasureBodiesCourse EnrolmentsDimensionsAboriginal Torres Strait IslanderAttendance ModeAttendance TypeCampusCitizen Resident StatusCommencing CountryNATBES FRS V1 1(20070507).doc Page 18 of 63 Release 1.1

Commencing Post CodeCommencing StudentCountry of BirthCourse CodeCourse Commencement DateCourse LoadCourse TitleCourse TypeDisabilityEnrolment YearExemption InstitutionField of Education (Broad)Field of Education (Narrow)Field of Education (Detailed)GenderHighest QualificationHome CountryHome LanguageHome Post CodeInstitutionMajor Course IndicatorNew Admission StatusNew to Higher Education FlagParticipation AgePrior ExemptionScholarship TypeSchool LeaverSuburb/Town/LocalityTerm CountryTerm Post CodeTertiary Entrance ScoreYear of ArrivalB) Student LoadStandard MeasuresLoadUnit CountDimensionsAcademic Organisational GroupAttendance ModeCampus CountryCampus Post CodeCitizen Resident StatusCommencing StudentDiscipline CodeEFTSLIndustrySemester (pre 2005)Student StatusSummer SchoolUnit CodeUnit Census DateUnit Completion StatusFUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESNATBES FRS V1 1(20070507).doc Page 19 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESC) Course CompletionsStandard MeasureBodiesCourse EnrolmentsDimensionsAboriginal Torres Strait IslanderAttendance ModeAttendance TypeCitizen Resident StatusCombined CourseCountry of BirthCourse CodeCourse Commencement DateCourse LoadCourse TitleCourse TypeDisabilityField of Education (Broad)Field of Education (Narrow)Field of Education (Detailed)GenderHome LanguageInstitutionParticipation AgeScholarship TypeSpecialisationYear of ArrivalD) Access Count – Special MeasureDimensionsThe same as A) Student EnrolmentsE) Participation Count – Special MeasureDimensionsThe same as A) Student EnrolmentsF) Student Progress Rate – Special MeasureDimensionsThe same as B) Student LoadG) Student Retention Rate – Special MeasureDimensionsThe same as A) Student EnrolmentsH) Student Attrition Rate – Special MeasureDimensionsThe same as A) Student EnrolmentsNATBES FRS V1 1(20070507).doc Page 20 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES4. Select Dimension Specific ValuesOf the dimensions selected, the user can then select all values or pick aspecific value. For example if the Aboriginal Torres Strait Islanderdimension is selected the user can specify from - All, Neither, Aboriginalorigin, Torres Strait Islander origin, Aboriginal and Torres Strait Islanderorigin, or No information values.NATBES FRS V1 1(20070507).doc Page 21 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES5. Select Sort SequenceOf the measure/s and dimensions selected, the user will determine theprimary, secondary and tertiary orders for sorting. Note - Benchmarkingmetrics are based on primary sort key and selected dimensions:Only up to three sorts can be selected excluding the default measure (e.g.Bodies).NATBES FRS V1 1(20070507).doc Page 22 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES6. Select Method of ExtractionThe user now can specify the method of extraction. The followingmethods will be made available:A) Onscreen TableB) Download File- CSV file- Excel Pivot Table- Access DatabaseOnce all steps in the wizard have been completed and if the query passesdata suppression rules then the query will be generated and the resultsmade available to the user. If the query fails data suppression rules thena data suppression notification message will be displayed (see section 7 –Data Suppression Rules). If no results are returned due to no data then anotification message will also be displayed.All executed queries will be logged for audit trial purposes.NATBES FRS V1 1(20070507).doc Page 23 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES5.4. Data Warehouse ProcessThe NATBES data warehouse will be populated with data on a regular basisfrom extracts provided by DEST. The general NATBES system processescan be described as follows:1. Order data from DESTData extracts will be provided to the university on a regular basis fromDEST via physical media. These extracts are prepared in an agreedformat with DEST (see section 12 - Data Files).Two extracts a year will be provided:A) Submission 1 - this data includes records with census datesbetween 1 January and 31 March for a given reference year orwith semester = 1, 3 and 5. Course, student enrolment, and studyload data is provided at this time.B) Full Year - this data includes full year records for a givenreference. Course, course completions, student enrolment, andstudy load data is provided at this time.2. Prepare databasesEach year some database housekeeping tasks will be need to beundertaken prior to loading the DEST data. These tasks are asfollows:A) Archive last reference year - the previous reference year databasewill be archived. This will enable the ability for users to query dataat a point in time if requested.B) Prepare new reference year – lookup tables are updated with thelatest information and any previous year data that requirestransformation to new formats is transformed.3. Import Data into NATBESOnce the extract files have been received from DEST and thedatabase prepared, some data transformation will take place (seesection 10 – data transformation) to put the data in a format that canbe used by NATBES. The transformed data will then be loaded intothe NATBES database via import tools supplied by the selecteddatabase.DESTFileData transformationNATBESDatabaseNATBES FRS V1 1(20070507).doc Page 24 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES6. MeasuresA number of statistical measures for benchmarking and their data requirementsare described as follows:6.1. Standard MeasuresThree standard measures:• Bodies – Unique student head count• Course Enrolments - The number of Student Course Enrolments orCourse Completions• A student enrolled in a combined course has more than onecourse Field of Education. To calculate combined courseenrolments by Field of Education, it is required by DEST that thenumber of enrolments in each required Field of Education will becounted once. However, the total number of enrolments in thiscourse will be calculated based on one enrolment per student.• Load – The unit EFTSL value6.2. Special MeasuresFive special measures:• Access count• Participation count• Student Progress Rate• Student Retention Rate• Student Attrition RateA) Access CountThis measure is to provide a count of the number of CommencingAustralian citizens, New Zealand citizens and students with a PermanentResident status who have a permanent home residence address which isnot an overseas address.B) Participation CountThis measure is to provide a count of the number of Australian citizens,New Zealand citizens and students with a Permanent Resident status whohave a permanent home address which is not an overseas address.C) Student Progress RateThis measure is to provide the percentage of student unit passescompared with overall unit enrolments for each year. Students includedare Australian citizens, New Zealand citizens and students with aPermanent Resident status who have a permanent home residenceaddress which is not an overseas address.NATBES FRS V1 1(20070507).doc Page 25 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESD) Student Retention RateThis measure is to provide the ratio between the number of students incurrent year's submission one who were in the same submission theprevious year (re-enrolling students), and the number of students enrolledat the time of the previous year's submission minus those who graduatedin the previous year. Students included are Australian citizens, NewZealand citizens and students with a Permanent Resident status whohave a permanent home residence address which is not an overseasaddress.E) Student Attrition RateThis measure is the opposite of student retention rate and is used tomeasure the attrition rate of student enrolled from one year to the next.Students included are Australian citizens, New Zealand citizens andstudents with a Permanent Resident status who have a permanent homeresidence address which is not an overseas address.NATBES FRS V1 1(20070507).doc Page 26 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES7. Data Suppression RulesTo ensure that no confidentiality of privacy rules have been breached whenretrieving data from NATBES a number of data suppression rules will beapplied to each query result set .The following data suppression rule will be applied:• No unique or potential unique identification of any load or enrolment willbe possible. For example, if through a query a dimensional view, asingle enrolment is identified, then a Data Suppression rule will comeinto action. The threshold for this rule will be agreed with DEST and willbe proposed triggered at 10 enrolments or 5 EFTSL. Where the rule isactivated the, user will be advised, either via a message of via dataaggregation.NATBES FRS V1 1(20070507).doc Page 27 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES8. Data ModelNATBES Submission 1 - Entity Relationships diagramSubmission1_CourseReference TablesCombined_CourseCourse_TypeField_of_EducationInstitutionSpecial_Coursecourse_idcoursecourse_of_studyinstitutionreference_yearcombined_coursecourse_namecourse_loadcourse_typefield_of_educationfield_of_education_suppspecial_courseSubmission1_Student_EnrolmentSubmission1_Student_Study_LoadReference TablesAborig_TorresAge_GroupAttendance _ModeAttendance_TypeCampus_LocactionCitizen_ResidentCommencing_NewCountryDisabilityLanguageMajor_CourseNew_AdmissionNew_Higher_EducationQualification_HighPost_CodeScholarship_TypeSchool_Leaverenrolment_idstudent_idcourse_idreference_yearaborig_torrescampus_locationcitizen_residentcommencing_countrycommencing_postcodecommencing_newdate_of_birthmajor_coursecountry_birthdisabilityenrolment_yearexempt_institutiongenderqualification_highlanguage_homehome_countryhome_postcodeterm_countryterm_postcodeattendance_modesuburb_town_localitynew_admissionnew_higher_educationparticipation_ageprior_exemptionscholarship_typeschool_leaversubmission_yeartertiary_entrance_scoreattendance_typeyear_arrivalnesbenrolment_idunit_studyreference_yearaou_groupcampus_countrycampus_postcodecitizen_residentcommencing_newdiscipline_codeattendance_modesemesterstudent_statusliability_statussummer_schooleftsuunit_study_census_dateunit_completions_statusindustryReference TablesAOU_GroupAttendance _ModeCitizen_ResidentCommencing_NewDiscipline_CodeIndustryLiability_StatusPost_CodeSemesterStudent_StatusSummer_SchoolUnit_StatusNATBES FRS V1 1(20070507).doc Page 28 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESNATBES Full Year - Entity Relationships diagramFullyear_CourseFullyear_Course_CompletionssReference TablesCombined_CourseCourse_TypeField_of_EducationInstitutionSpecial_Coursecourse_idcoursecourse_of_studyinstitutionreference_yearcombined_coursecourse_namecourse_loadcourse_typefield_of_educationfield_of_education_suppspecial_coursestudent_idcourse_idreference_yearaborig_torrescitizen_residentdate_of_birthcountry_birthdisabilitygenderlanguage_homeattendance_modeparticipation_ageprimary_course_recordscholarship_typespecialisationattendance_typeyear_arrrivalReference TablesAborig_TorresAge_GroupAttendance _ModeAttendance_TypeCitizen_ResidentCountryDisabilityLanguageOverseas_IndicatorScholarship_TypeStudent_StatusSummer_SchoolUnit_StatusFullyear_Student_EnrolmentFullyear_Student_Study_LoadReference TablesAborig_TorresAge_GroupAttendance _ModeAttendance_TypeCampus_LocactionCitizen_ResidentCommencing_NewCountryDisabilityLanguageMajor_CourseNew_AdmissionNew_Higher_EducationQualification_HighPost_CodeScholarship_TypeSchool_Leaverenrolment_idstudent_idcourse_idreference_yearaborig_torrescampus_locationcitizen_residentcommencing_countrycommencing_postcodecommencing_newdate_of_birthmajor_coursecountry_birthdisabilityenrolment_yearexempt_institutiongenderqualification_highlanguage_homehome_countryhome_postcodeterm_countryterm_postcodeattendance_modesuburb_town_localitynew_admissionnew_higher_educationparticipation_ageprior_exemptionscholarship_typeschool_leaversubmission_yeartertiary_entrance_scoreattendance_typeyear_arrivalnesbenrolment_idunit_studyreference_yearaou_groupcampus_countrycampus_postcodecitizen_residentcommencing_newdiscipline_codeattendance_modesemesterstudent_statusliability_statussummer_schoolEFTSLunit_study_census_dateunit_completion_statusindustryReference TablesAOU_GroupAttendance _ModeCitizen_ResidentCommencing_NewDiscipline_CodeIndustryLiability_StatusPost_CodeSemesterStudent_StatusSummer_SchoolUnit_StatusNATBES FRS V1 1(20070507).doc Page 29 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES9. Database Schema* NOTE *All primary keys are indicated in bold text.Table: Aborig_TorresThis reference table stores Aboriginal and Torres Strait Islander lookup information.Name Type Size Nulls Descriptionaborig_torres Numeric 1 N A code which identifies whether or not thestudent identifies herself or himself asbeing of Aboriginal and/or Torres StraitIslander descentDescription varchar 250 N Description of aboriginal and torres straitislander code value2 - Neither Aboriginal nor Torres StraitIslander origin3 - Of Aboriginal origin4 - Of Torres Strait Islander origin5 - Of Aboriginal and Torres StraitIslander origin9 - No informationTable: Associated_GroupThis reference table stores HEP Associated Group lookup information.Name Type Size Nulls Descriptionassociated_group Numeric 6 N The HEP associated group that aInstitution belongs toDescription varchar 250 N Description of associated group value1 - Australian Technology Network2 - Group of Eight3 - Innovative Research Universities4 - Innovative Research Universities/Regional Universities5 - Regional Universities6 – Other (not is above)Table: Attendance_ModeThis reference table stores Attendance Mode lookup information.Name Type Size Nulls Descriptionattendance_mode Numeric 1 N A code which identifies the mode ofattendance by which the studentundertakes a unit of study.Description varchar 250 N Description of attendance mode value1 - Internal Mode of Attendance at an onshoreor off-shore campus2 - External Mode of Attendance at an onshoreor off-shore campus3 - Multi-modal Mode of Attendance4 - Completed course for which ALL unitsof study have been completed eithersolely through the Open UniversitiesNATBES FRS V1 1(20070507).doc Page 30 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: Attendance_TypeThis reference table stores Attendance Type lookup information.Australia (OUA) or through the OUA andanother Higher Education Provider.5 - Award granted on the basis ofsubmission of original work which is notthe result of supervised candidature withinthe Higher Education Provider.9 - No informationName Type Size Nulls Descriptionattendance_type Numeric 1 N A code which identifies whether a studentis classified as being a full-time or parttimeDescription varchar 250 N Description of attendance type value0 - For OUA and non-higher degreeresearch student use only1 - Full-time attendance2 - Part-time attendance9 - No informationTable: AOU_GroupThis reference table stores Academic Organisational Unit Group lookup information.Name Type Size Nulls Descriptionaou_group Numeric 4 N A code which identifies the academicorganisational unit group to which anacademic organisational unit providing aunit of study or part of a unit of study isclassifiedDescription varchar 250 N Description of academic organisationalunit group valueTable: Campus_LocationThis reference table stores Campus Location Indicator lookup information.Name Type Size Nulls Descriptioncampus_location Numeric 1 N A code which indicates the location of thecampus a student is undertaking a coursethrough.description varchar 250 N Description of campus location indicatorvalue1 - Student is undertaking course througha program of studies conducted by acampus in Australia2 - Student is undertaking course througha program of studies conducted by an offshorecampusTable: Citizen_ResidentThis reference table stores Citizen/Resident lookup information.Name Type Size Nulls Descriptioncitizen_resident Numeric 1 N A code indicating a student's citizenshipand residence status.NATBES FRS V1 1(20070507).doc Page 31 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESdescription varchar 250 N Description of citizen resident indicatorvalue1 - Australian citizen (including Australiancitizens with dual citizenship)2 - New Zealand citizen or a diplomatic orconsular representative of New Zealand,a member of the staff of such arepresentative or the spouse ordependent relative of such arepresentative, excluding those withAustralian citizenship. (Note: includes anysuch persons who have PermanentResident status)3 - Students with Permanent visa otherthan Permanent humanitarian visa4 - Student has a temporary entry permitor is a diplomat or a dependent of adiplomat (except New Zealand) andresides in Australia during this unit ofstudy5 - Not one of the above categories andstudent is residing outside Australiaduring the unit of study8 - Students with permanent humanitarianvisa9 - No informationTable: Combined_CRSThis reference table stores Combined Course of Study Indicator lookup information.Name Type Size Nulls Descriptioncombined_crs Numeric 1 N A code which indicates if a course is acombined course of studydescription varchar 250 N Description of combined course of studyindicator value0 - Course is not a combined course ofstudy1 - Course is a combined course of studyTable: Commencing_NewThis reference table stores Commencing Student Indicator lookup information.Name Type Size Nulls Descriptioncommencing_new Numeric 1 N A code indicating that the student is acommencing studentdescription varchar 250 N Description of commencing studentindicator value1 - Commencing student2 - Not a commencing studentTable: CountryThis reference table stores Country lookup information.Name Type Size Nulls Descriptioncountry Numeric 4 N Country Codetitle varchar 150 N Country TitleNATBES FRS V1 1(20070507).doc Page 32 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: Course_TypeThis reference table stores Course of Study Type lookup information.Name Type Size Nulls Descriptioncourse_type Numeric 2 N A code which indicates the type of highereducation coursecourse_type_group Numeric 2 N A code which indicates the type groupthat this course belongs todescription varchar 250 N Description of course of study type value01 - Higher Doctorate02 - Doctorate by research03 - Master's by research04 - Master's by coursework05 - Postgraduate Qualifying orPreliminary (for Master's, Doctorate orHigher Doctorate)06 - Graduate Diploma/ PostgraduateDiploma (pass or honours) involving newacademic, professional or vocational area07 - Graduate Diploma/ PostgraduateDiploma (pass or honours) extendingskills and knowledge in a professionalarea previously studied08 - Bachelor's Graduate Entry09 - Bachelor's Honours10 - Bachelor's Pass11 - Graduate Certificate12 - Doctorate by coursework13 - Associate degree20 - Advanced Diploma (AQFterminology)/Diploma (pre-AQFterminology)21 - Diploma (AQF terminology)/Associate Diploma (pre-AQF terminology)22 - Other undergraduate award course30 - Enabling course41 - Cross-provider program forundergraduate courses at home HigherEducation Provider42 - Cross Provider program forpostgraduate courses at home HigherEducation Provider50 - Non-award course (including Bridgingfor overseas trained professionals)60 - Open learning undergraduate studies61 - Open learning postgraduate studiesTable: Course_Type_GroupThis reference table stores Course of Study Group Type lookup information.NATBES FRS V1 1(20070507).doc Page 33 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESName Type Size Nulls Descriptioncourse_type_group Numeric 2 N A code which indicates the type groupthat this course belongs todescription varchar 250 N Description of course of study type groupvalue01 - Higher Degree Research02 – Postgraduate Coursework03 – Undergraduate and Others04 – Cross-institution and non-awardTable: DisabilityThis reference table stores Disability code lookup information.Name Type Size Nulls Descriptiondisability_number Numeric 1 N Character number in disability codedisability_code Numeric 1 N Code value in disability codedescription varchar 250 N Description of disability code value1 st character0 - Student did not indicate the existenceof a disability, impairment or long termmedical condition1 - Student indicated that she/he has adisability, impairment or long term medicalcondition2- Student indicated that she/he does nothave a disability, impairment or long termmedical condition2 nd character0 - Student did not indicate she/he has ahearing disability1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he has a hearingdisability3 rd character0 - Student did not indicate she/he has alearning disability1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he has a learningdisability4 th character0 - Student did not indicate she/he has amobility disability1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he has a mobilitydisability5 th character0 - Student did not indicate she/he has avisual disabilityNATBES FRS V1 1(20070507).doc Page 34 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: Discipline_CodeThis reference table stores Discipline Code lookup information.1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he has a visualdisability6 th character0 - Student did not indicate she/he has amedical disability1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he has a medicaldisability7 th character0 - Student did not indicate she/he has another disability1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he has an otherdisability8 th character0 - Student did not indicate that she/hehas a disability1 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he would like toreceive advice on support services,equipment and facilities2 - Student indicated that she/he has adisability, impairment or long term medicalcondition and that she/he does not wish toreceive advice on support services,equipment and facilitiesName Type Size Nulls Descriptiondiscipline_code Numeric 6 N A code which uniquely identifies thediscipline to which a unit of study isclassified by the Higher EducationProviderdescription varchar 250 N Description of discipline code valueTable: Field_of_EducationThis reference table stores Field of Education Code lookup information.Name Type Size Nulls Descriptionfield_of_education Numeric 6 N A code which identifies the field ofeducation to which the course is classifiedfunding Numeric 2 N Funding Cluster IDdescription varchar 250 N Description of field of education codevalueNATBES FRS V1 1(20070507).doc Page 35 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: Fullyear_CourseThis table stores Full Year Course of Study records for a given reference year.Name Type Size Nulls Descriptioncourse_id Auto 8 N System generated course ID that uniquelyidentifies a coursecourse(element # 307)institution(element # 306)reference_year(element # 550)combined_course(element # 455)course_name(element # 308)course_load(element # 350)course_type(element # 310)field_of_education(element # 461)field_of_education_supp(element # 462)special_course(element # 312)VarChar 10 N A code which uniquely identifies eachcourse within a Higher Education Provider(HEP)Numeric 4 N A code which uniquely identifies theHigher Education ProviderNumeric 4 N The year to which the data relatesNumeric 1 N A code which indicates if a course is acombined course of studyVarChar 72 N The full name of the courseNumeric 2 N The aggregated EFTSL value for a courseof study, summed across all units of studywhich meet the academic requirementsfor the course of study00 - Non-award course, cross-providerprogram or OUA unit01-99 - EFTSL value expressed in tenths(e.g. 4.5 is coded “45”)Numeric 2 N A code which indicates the type of highereducation courseNumeric 6 N A code which identifies the field ofeducation to which the course is classified000000 - Non-award course , BOTP, orOUA unit010000-129999 Field of education codeNumeric 6 N A code which identifies the supplementaryfield of education to which a CombinedCourse is classifiedVarChar 2 N A code which identifies courses of specialinterest to DESTTable: Fullyear_Course_CompletionsThis table stores Full Year Course Completion records for a given reference year.Name Type Size Nulls Descriptionstudent_id(element # 313)VarChar 10 N A code which uniquely identifies thestudent within the Higher EducationProvider and remains constant from yearto yearcourse_id Auto 8 N System generated course ID that uniquelyidentifies a coursereference_yearNumeric 4 N The year to which the data relates(element # 550)aborig_torres(element # 316)Numeric 1 N A code which identifies whether or not thestudent identifies herself or himself asbeing of Aboriginal and/or Torres StraitIslander descentcitizen_resident Numeric 1 N A code indicating a student's citizenshipNATBES FRS V1 1(20070507).doc Page 36 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES(element # 358)country_birth(element # 346)comencement_date(element # 328)disability(element # 386)gender(element # 315)language_home(element # 348)attendance_mode(element # 329)participation_age(element # 929)scholarship_type(element # 487)specialisation(element # 463)attendance_type(element # 330)year_arrival(element # 347)and residence status.Numeric 4 N A code representing the country of birth ofa student1199-9299 – use country lookup table9998 - No information on country forstudent who was born outside Australia9999 - No information on whether born inAustralia or notNumeric 6 N A code which indicates the month andyear in which the student commenced thecurrent course for the first timeYYYYMM formatNumeric 8 N An eight-character code indicatingresponses to three questions aboutdisabilitiesVarChar 6 N The sex of a studentMale orFemaleNumeric 4 N A code indicating use of a language otherthan English at the student's permanenthome residenceNumeric 1 N A code which identifies the mode ofattendance by which the studentundertakes a unit of study.Numeric 2 N Age calculated at 31 December in theyear prior to the reference yearVarChar 2 N A code which identifies the scholarshiptype codeNumeric 6 N A code which identifies a specialisationwithin a course for which the academicrequirements have or will be completed bya student or a group of studentsNumeric 1 N A code which identifies whether a studentis classified as being a full-time or parttimeVarChar 4 N The year in which a student not born inAustralia first arrived in Australia0000 - Student never arrived in Australia0001 - Student was born in Australia1900-9999 Student not born in Australiaand year of arrival in YYYY formatA998 - Student not born in Australia andno information on year of arrivalA999 - No information on whether studentwas born in Australia or notTable: Fullyear_Student_EnrolmentThis table stores Full Year Student Enrolments information for a given reference year.Name Type Size Nulls DescriptionNATBES FRS V1 1(20070507).doc Page 37 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESenrolment_id VarChar 10 N A System generated ID that uniquelyidentifies the student course combinationfor a given yearstudent_id(element # 313)VarChar 10 N A code which uniquely identifies thestudent within the Higher EducationProvider and remains constant from yearto yearcourse_id Auto 8 N System generated course ID that uniquelyidentifies a coursereference_yearNumeric 4 N The year to which the data relates(element # 550)aborig_torres(element # 316)campus_location(element # 459)citizen_resident(element # 358)commencing_country(element # 476)commencing_postcode(element # 476)commencing_new(element # 922)major_course(element # 331)country_birth(element # 346)disability(element # 386)enrolment_year(element # 546)exemption_institution(element # 368)Numeric 1 N A code which identifies whether or not thestudent identifies herself or himself asbeing of Aboriginal and/or Torres StraitIslander descentNumeric 1 N A code which indicates the location of thecampus a student is undertaking a coursethroughNumeric 1 N A code indicating a student's citizenshipand residence status.Numeric 4 N The country code of a student'spermanent home residence in their lastyear of secondary school for Domesticschool leaver undergraduate commencersNumeric 4 N The Australian postcode of a student'spermanent home residence in their lastyear of secondary school for Domesticschool leaver undergraduate commencers0000 if not applicableNumeric 1 N A code indicating that the student is acommencing studentNumeric 1 N An indicator of whether or not the studentis concurrently enrolled in more than onehigher education course within theinstitution and if so whether the course isthe major course or a minor courseNumeric 4 N A code representing the country of birth ofa studentNumeric 8 N An eight-character code indicatingresponses to three questions aboutdisabilitiesNumeric 4 N The year to which the enrolment recordrelatesNumeric 4 N A code indicating the Higher EducationProvider or type of Higher EducationProvider where the studies for which theexemption or status was granted wereundertaken0000 - Not a commencing student0001 - Commencing student but noexemption granted1000-8000 - Higher Education Providercode for a commencing student andexemption was granted on the basis ofprior higher education studies undertakenNATBES FRS V1 1(20070507).doc Page 38 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESat that Higher Education Provider inAustralia8001 - A commencing student for whomexemption was granted on the basis ofprior VET studies undertaken at a VETHigher Education Provider in Australia8002 - A commencing student for whomexemption was granted on the basis ofstudies at an education Higher EducationProvider outside Australia8003 - A commencing student for whomexemption was granted on the basis ofwork experience inside or outsideAustralia8004 – A commencing student for whomexemption was granted on the basis ofother8005 – 9999 - Higher Education Providercode for a commencing student andexemption was granted on the basis ofprior higher education studies undertakenat that Higher Education Provider inAustraliagender(element # 315)Char 1 N A code which identifies the sex of astudentqualification_high(element # 535)Numeric 2 N A code which indicates the student'shighest qualification completed prior to thefirst enrolment in the courselanguage_home(element # 348)Numeric 4 N A code indicating use of a language otherthan English at the student's permanenthome residencehome_country(element # 320)Numeric 4 N The country code of a student'spermanent home residencehome_postcode(element # 320)Numeric 4 N The Australian postcode of a student'spermanent home residence0000 if not applicableterm_country(element # 319)Numeric 4 N The country code for the residence inwhich the student lives during thesemester or term, as most recentlyadvised prior to the reference dateterm_postcode(element # 319)Numeric 4 N The Australian postcode for the residencein which the student lives during thesemester or term, as most recentlyadvised prior to the reference date0000 if not applicableattendance_mode(element # 329)Numeric 1 N A code which identifies the mode ofattendance by which the studentundertakes a unit of study.suburb_town_locality(element # 486)VarChar 27 Y Name of suburb/town/locality for thestudentnew_admission(element # 327)Numeric 2 N A code which identifies the main criterionused by the Higher Education Provider ingranting the student admission to thecurrent coursenew_higher_education Numeric 1 N A code which indicates whether a studentNATBES FRS V1 1(20070507).doc Page 39 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES(element # 924)age_group(element # 929)prior_exemption(element # 367)scholarship_type(element # 487)school_leaver(element # 925)submission_year(element # 415)tertiary_entrance_score(element # 369)attendance_type(element # 330)year_arrival(element # 347)is a commencing student or not, andwhether the student had commenced orcompleted a higher education course priorto the first enrolment in the current courseNumeric 2 N Age calculated at 31 December in theyear prior to the reference year thengroupedNumeric 2 N Commencing student; percentage of thecourse’s requirements over all its stages,for which exemption was granted by thereference date in the first year ofenrolmentNumeric 2 N A code which identifies the scholarshiptype codeNumeric 1 N A code which indicates whether a studentis classified by the Department as aschool leaverNumeric 4 N The submission year to which data relatesNumeric 3 N A code indicating the tertiary entrancescore obtained by a student commencingan undergraduate award001 - Not a student commencing anundergraduate award course030-100 - Tertiary entrance score(reported as a common index – seecoding notes) for a student commencingan undergraduate award course and whomeets both these criteria:A) is a domestic student; andB) completed the major Year 12examination in the current year orprior year in any AustralianState/Territory998 - A student commencing anundergraduate award course who meetsthe above two criteria but for whom notertiary entrance score is available999 - A student commencing anundergraduate award course but whodoes not meet the above criteriaNumeric 1 N A code which identifies whether a studentis classified as being a full-time or parttimeVarChar 4 N The year in which a student not born inAustralia first arrived in Australia0000 - Student never arrived in Australia0001 - Student was born in Australia1900–9999 - Student not born in Australiaand year of arrival in Australia and year ofarrival in YYYY formatA998 - Student not born in Australia andyear of arrival in Australia and noinformation on year of arrivalA999 - No information on whether studentNATBES FRS V1 1(20070507).doc Page 40 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESwas born in Australia or notTable: Fullyear_Student_Study_LoadThis table stores Full Year Student records reporting student load for units of study undertakenby students who were enrolled at Australian Higher Education Provider for a given referenceyear.Name Type Size Nulls Descriptionenrolment_id VarChar 10 N A System generated ID that uniquelyidentifies the student course combinationfor a given yearunit_studyVarChar 10 N A code which uniquely identifies a unit of(element # 354)aou_group(element # 335)campus_country(element # 477)campus_postcode(element # 477)citizen_resident(element # 358)commencing_new(element # 922)discipline_code(element # 464)attendance_mode(element # 329)Semester (pre 2005)(element # 353)student_status(element # 490)liability_status(element # 380)summer_school(element # 551)EFTSL(element # 931)unit_study_census_date(element # 489)unit_status(element # 355)studyNumeric 4 N A code which identifies the academicorganisational unit group to which anacademic organisational unit providing aunit of study or part of a unit of study isclassifiedNumeric 4 N The overseas country code location of thecampus of the Higher Education Providerwhere the student is studying this unitNumeric 4 N The Australian postcode location of thecampus of the Higher Education Providerwhere the student is studying this unit0000 if not applicableNumeric 1 N A code indicating a student's citizenshipand residence status.Numeric 1 N A code indicating that the student is acommencing studentNumeric 6 N A code which uniquely identifies thediscipline to which a unit of study isclassified by the Higher EducationProviderNumeric 1 N A code which identifies the mode ofattendance by which the studentundertakes a unit of study.Char 1 Y A code which identifies the semester inwhich the student load being reported fora unit of study or part of a unit of studyoccursNumeric 3 N A code which indicates the student statusfor a unit of studyNumeric 2 N A code which indicates the student liabilitystatus for a unit of studyNumeric 1 N A code indicating if a unit of study is a fullfeesummer school unit of studyNumeric 7 N The total EFTSL value for the referenceyear, aggregated from a number ofstudents' recordsNumeric 8 N A code which indicates the month, yearand day which is the Census date of theUnit of StudyYYYYMMDDNumeric 1 N A code which identifies whether a studenthas completed, failed, withdrawn from, willNATBES FRS V1 1(20070507).doc Page 41 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESindustry(element # 369)commence later in the year or is still in theprocess of completing a unit of studyNumeric 1 N An indicator of whether a unit of studyconsists wholly of work experience inindustryTable: Funding_ClusterThis reference table stores Work Funding Cluster Indicator lookup information.Name Type Size Nulls Descriptionfunding Numeric 2 N Funding Cluster IDdescription varchar 250 N Description of funding cluster value01 – Law02 - Accounting, Administration,Economics, Commerce03 – Humanities04 - Mathematics, Statistics05 - Behavioural Science, Social Studies06 - Computing, Built Environment, Health07 - Foreign Languages, Visual andPerforming Arts08 - Engineering, Science, Surveying09 - Dentistry, Medicine, VeterinaryScience10 – Agriculture11 – Education12 - NursingTable: IndustryThis reference table stores Work Experience Industry Indicator lookup information.Name Type Size Nulls Descriptionindustry Numeric 1 N An indicator of whether a unit of studyconsists wholly of work experience inindustrydescription varchar 250 N Description of work experience industryindicator value0 - Student is not undertaking workexperience in industry or student isundertaking work experience in industrywhere learning and performance isdirected by the provider1 - Student is undertaking workexperience in industry where learning andperformance is not directed by theprovider, but support is received from theprovider2 - Student is undertaking workexperience in industry where learning andperformance is not directed by, andsupport is not received from, the providerNATBES FRS V1 1(20070507).doc Page 42 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: InstitutionThis reference table stores Institution lookup information.Name Type Size Nulls Descriptioninstitution Numeric 4 N A code which uniquely identifies theHigher Education Providertitle varchar 250 N Institution titleprovider_group char 1 N Which HEP provider group does theInstitution belong toA – Group AB – Group Bassociated_group numeric 6 N Associated Group ID that Institutionbelongs tostate varchar 3 N A code which uniquely identifies theState/Territory or other area in which theinstitution is locatedTable: LanguageThis reference table stores Language lookup information.Name Type Size Nulls Descriptionlanguage Numeric 4 N A code indicating use of a language otherthan English at the student's permanenthome residencetitle varchar 150 N Language titleTable: Liability_StatusThis reference table stores Liability Status translation to Student Status lookup information.Name Type Size Nulls Descriptionliability_status Numeric 2 N A code which identifies, for an enrolmentin a course, in a semester, the exemptstatus; the liability status for the HigherEducation Contribution Scheme (HECS);the status for the Open Learning DeferredPayments Scheme (OLDPS); the statusfor the Postgraduate Education LoansScheme (PELS); the status for Bridgingfor Overseas Trained Professionals LoanScheme (BOTPLS).Not used after 2004student_status Numeric 3 N A code which indicates the student statusfor a unit of studyTable: Major_CourseThis reference table stores Major Course Indicator lookup information.Name Type Size Nulls Descriptionmajor_course Numeric 1 N An indicator of whether or not the studentis concurrently enrolled in more than onehigher education course within theinstitution and if so whether the course isthe major course or a minor coursedescription varchar 250 N Description of major course indicatorvalue1 - Enrolled in only one higher educationNATBES FRS V1 1(20070507).doc Page 43 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: New_AdmissionThis reference table stores New Admission lookup information.course at the institution2 - Enrolled in more than one highereducation course at the institution and thecourse is the major course3 - Enrolled in more than one highereducation course at the institution and thecourse is the minor courseName Type Size Nulls Descriptionnew_admission Numeric 2 N A code which identifies the main criterionused by the Higher Education Provider ingranting the student admission to thecurrent coursedescription varchar 250 N Description of new admission value01 - Not a commencing student29 - Other basis31 - A higher education course (Australianor overseas equivalent; complete orincomplete)33 - Secondary education undertaken atschool, VET or other Higher EducationProvider (Australian or overseasequivalent)34 - A VET award course other than asecondary education course (Australianor overseas equivalent; complete orincomplete)36 - Mature age special entry provisions37 - A professional qualificationTable: New_Higher_EducationThis reference table stores New to Higher Education Indicator lookup information.Name Type Size Nulls Descriptionnew_higher_education Numeric 1 N A code which indicates whether a studentis a commencing student or not, andwhether the student had commenced orcompleted a higher education course priorto the first enrolment in the current coursedescription varchar 250 N Description of new to higher educationindicator value0 - Overseas student1 - Not a commencing student2 - A commencing student who had nevercommenced a higher education courseprior to the first enrolment in the currentcourse3 - A commencing student who hadcommenced and completed all therequirements of a higher educationcourse prior to the first enrolment in thecurrent course4 - A commencing student who hadNATBES FRS V1 1(20070507).doc Page 44 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBEScommenced but not completed all therequirements of a higher educationcourse prior to the first enrolment in thecurrent course9 - A commencing student but noinformation on prior higher educationcourseTable: Qualification_HighThis reference table stores Highest Qualification completed prior to commencement lookupinformation.Name Type Size Nulls Descriptionqualification_high Numeric 2 N A code which indicates the student'shighest qualification completed prior to thefirst enrolment in the coursedescription varchar 250 N Description of highest qualificationcompleted prior to commencement value00 - Overseas student01 - Not a commencing student02 - Higher education postgraduatecourse03 - Higher education bachelor course04 - Higher education diploma orassociate diploma course05 - TAFE award course (excl. Diploma orassociate diploma)06 - TAFE - other award course07 - Complete some other qualification orcertificate of attainment or competencecompleted after completing secondaryeducation at school or TAFE08 - Completed some other qualificationor certificate of attainment or competencebut had not completed secondaryeducation at school or TAFE09 - Completed secondary education atschool or TAFE after other qualification orcertificate of attainment or competence10 - Completed secondary education atschool or TAFE and has no otherqualification or certificate of attainment orcompetence11 - OtherTable: PostcodeThis reference table stores Australian Post Code lookup information.Name Type Size Nulls Descriptionpostcode_id Auto 4 N System generated Post Code UniqueIdentifierpostcode Numeric 4 N Post Code numbertitle varchar 250 N Post Code titleNATBES FRS V1 1(20070507).doc Page 45 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESTable: Scholarship_TypeThis reference table stores Scholarship Type lookup information.Name Type Size Nulls Descriptionscholarship_type Numeric 2 N A code which identifies the scholarshiptype codedescription varchar 250 N Description of scholarship type value00 - Not a scholarship indicated below.01 - Australian Postgraduate Award (APA)Scheme funded by DEST02 - International Postgraduate ResearchScholarship (IPRS) Scheme03 - Commonwealth Education CostsScholarships (CECS) only04 - Commonwealth AccommodationScholarships (CAS) only05 - Both Commonwealth EducationCosts Scholarships (CECS) andCommonwealth AccommodationScholarships (CAS)06 - Indigenous Staff ScholarshipTable: School_LeaverThis reference table stores School Leaver lookup information.Name Type Size Nulls Descriptionschool_leaver Numeric 1 N A code which indicates whether a studentis classified by the Department as aschool leaverdescription varchar 250 N Description of school leaver value0 - Overseas student1 - Not a commencing student2 - A commencing student who hadcompleted a qualification higher than finalsecondary education at school orelsewhere3 - A commencing student who hadcompleted final year of secondaryeducation in the reference year or theyear prior to the reference year4 - A commencing student who hadcompleted final year of secondaryeducation earlier than the year prior to thereference year8 - Other commencing students9 - A commencing student who hadcompleted final year of secondaryeducation but no information on year ofcompletionTable: Semester (pre 2005)This reference table stores Semester lookup information.Name Type Size Nulls DescriptionNATBES FRS V1 1(20070507).doc Page 46 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESSemester (pre 2005) Char 1 N A code which identifies the semester inwhich the student load being reported fora unit of study or part of a unit of studyoccursdescription varchar 250 N Description of semester value1 - Standard 1st semester. The Semesterin which census date of 31 March is used.2 - Standard 2nd semester. TheSemester in which census date of 31August is used.3 - Non-standard semester. Is aSemester which commences after 31August and finishes after 31 Decemberand has a census date between 1September and 30 March.4 - Non-standard semester. Is aSemester which commences after 31March and has a census date between 1April and 30 August.5 - Non-standard semester. Is aSemester which commences after 31August and finishes before 1 January andhas a census date between 31 Augustand 31 December.D - Student load occurs in the studyperiod commencing December of the yearprior to the Collection YearJ - Student load occurs in the study periodcommencing June of the Collection YearM - Student load occurs in the studyperiod commencing March of theCollection YearS - Student load occurs in the studyperiod commencing September of theCollection YearTable: Special_CourseThis reference table stores Special Course lookup information.Name Type Size Nulls Descriptionspecial_course VarChar 2 N A code which identifies courses of specialinterest to DESTdescription varchar 250 N Description of special course value00 - Not a course of special interest15 - An Australian Maritime CollegeSpecial Course21 - A general nursing course required forinitial registration22 - A course providing initial teachertraining23 - A course leading to provisionalregistration as a medical practitionerTable: StateThis reference table stores State lookup information.NATBES FRS V1 1(20070507).doc Page 47 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESName Type Size Nulls Descriptionstate varchar 3 N A code which uniquely identifies theState/Territory or other area in which theinstitution is locatedtitle varchar 150 N Title of stateACT - Australian Capital TerritoryMUL - Multi-State (Australian CatholicUniversity)NSW - New South WalesNT - Northern TerritoryOS - OverseasQLD – QueenslandSA - South AustraliaTAS - TasmaniaVIC – VictoriaWA - Western AustraliaTable: Student_StatusThis reference table stores Student liability Status lookup information.Name Type Size Nulls Descriptionstudent_status Numeric 3 N A code which indicates the student liabilitystatus for a unit of studydescription varchar 250 N Description of student status value110 - Deferred all or part of studentcontribution through HECS-HELP111 - Paid full student contribution upfrontwith HECS-HELP discount112 - Paid full student contribution upfrontwithout HECS-HELP discount201 - Deferred all or part of the studentcontribution through HECS-HELP202 - Paid the full student contribution upfrontwith the HECS-HELP discount203 - Paid the full student contribution upfrontwithout the HECS-HELP discount220 - Deferred all or part of the tuition feethrough FEE-HELP220 - Deferred all or part of the tuition feethrough FEE-HELP230 - Deferred all or part of Award orEnabling course tuition fee through FEE-HELP231 - Deferred all or part of Employerreserved place tuition fee through FEE-HELP232 - Deferred all or part of OUA tuitionfee through FEE-HELP233 - Deferred all or part of BOTP tuitionfee through FEE-HELP240 - Received loan through OS-HELP250 - A domestic student holding aCommonwealth-funded, merit-based,undergraduate HECS-exemptionscholarship for disadvantaged studentsNATBES FRS V1 1(20070507).doc Page 48 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES260 - Student in a Commonwealthsupported place with an Exemptionscholarship (no student contribution to becharged)261 - A domestic student enrolled in anenabling course (i.e. bridging orsupplementary programme)262 - Student undertaking WorkExperience in Industry (WEI) wherelearning and performance is not directedby, and support is not received from, theprovider and for which a studentcontribution cannot be charged270 - Student in a non-Commonwealthsupported place with an Exemptionscholarship (no tuition fee to be charged)271 - Student undertaking WorkExperience in Industry (WEI) wherelearning and performance is not directedby, and support is not received from, theprovider and for which a tuition fee cannotbe charged301 - A domestic student enrolled in anon-award course (other than an Enablingcourse)302 - Paid full Award or Enabling coursetuition fee303 - Paid full tuition fee - for Employerreserved place304 - Paid full OUA tuition fee305 - Paid full BOTP tuition fee310 - A fee-paying overseas student whois not sponsored under a foreign aidprogram, and including students withthese awards: IPRS (InternationalPostgraduate Research Scheme); SOPF(Special Overseas Postgraduate Fund);Australian-European Awards Program;and the Commonwealth Scholarship andFellowship Plan311 - A fee-paying overseas student whois sponsored under a foreign aid program.Includes those with AustralianDevelopment Cooperation Scholarships(ADCOS) and any other Australian foreignaid program for which students areenrolled in Higher Education Providers bythe Australian Agency for InternationalDevelopment (AusAID)320 - A domestic student who received aresearch HECS exemption prior to 1September 2000 and continues studyingon a student contribution exempt basisunder the Research Training Scheme(RTS) as a pre-2001 student. IncludeNATBES FRS V1 1(20070507).doc Page 49 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESinternal transfers/upgrades/downgrades(as defined under Element 465) (seecoding notes)330 - A domestic student enrolled underthe Research Training Scheme (RTS)from 1 September 2000 (see codingnotes)340 - A Commonwealth funded VETstudent enrolled in an Australian MaritimeCollege Special Course341 - A non-Commonwealth funded VETstudent in an Australian Maritime CollegeSpecial CourseTable: Submission1_CourseThis table stores Submission 1 Course of Study records for a given reference year.Name Type Size Nulls Descriptioncourse_id Auto 8 N System generated course ID that uniquelyidentifies a coursecourse(element # 307)institution(element # 306)reference_year(element # 550)combined_course(element # 455)course_name(element # 308)course_load(element # 350)course_type(element # 310)field_of_education(element # 461)field_of_education_supp(element # 462)special_course(element # 312)VarChar 10 N A code which uniquely identifies eachcourse within a Higher Education Provider(HEP)Numeric 4 N A code which uniquely identifies theHigher Education ProviderNumeric 4 N The year to which the data relatesNumeric 1 N A code which indicates if a course is acombined course of studyVarChar 72 N The full name of the courseNumeric 2 N The aggregated EFTSL value for a courseof study, summed across all units of studywhich meet the academic requirementsfor the course of study00 - Non-award course, cross-providerprogram or OUA unit01-99 - EFTSL value expressed in tenths(e.g. 4.5 is coded “45”)Numeric 2 N A code which indicates the type of highereducation courseNumeric 6 N A code which identifies the field ofeducation to which the course is classified000000 - Non-award course , BOTP, orOUA unit010000-129999 Field of education codeNumeric 6 N A code which identifies the supplementaryfield of education to which a CombinedCourse is classifiedVarChar 2 N A code which identifies courses of specialinterest to DESTTable: Submission1_Student_EnrolmentThis table stores Submission 1 Student Enrolments information for a given reference year.Name Type Size Nulls DescriptionNATBES FRS V1 1(20070507).doc Page 50 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESenrolment_id VarChar 10 N A System generated ID that uniquelyidentifies the student course combinationfor a given yearstudent_id(element # 313)VarChar 10 N A code which uniquely identifies thestudent within the Higher EducationProvider and remains constant from yearto yearcourse_id Auto 8 N System generated course ID that uniquelyidentifies a coursereference_yearNumeric 4 N The year to which the data relates(element # 550)aborig_torres(element # 316)campus_location(element # 459)citizen_resident(element # 358)commencing_country(element # 476)commencing_postcode(element # 476)commencing_new(element # 922)date_of_birth(element # 314)major_course(element # 331)country_birth(element # 346)disability(element # 386)enrolment_year(element # 546)exempt_institution(element # 368)Numeric 1 N A code which identifies whether or not thestudent identifies herself or himself asbeing of Aboriginal and/or Torres StraitIslander descentNumeric 1 N A code which indicates the location of thecampus a student is undertaking a coursethroughNumeric 1 N A code indicating a student's citizenshipand residence status.Numeric 4 N The country code of a student'spermanent home residence in their lastyear of secondary school for Domesticschool leaver undergraduate commencersNumeric 4 N The Australian postcode of a student'spermanent home residence in their lastyear of secondary school for Domesticschool leaver undergraduate commencers0000 if not applicableNumeric 1 N A code indicating that the student is acommencing studentNumeric 8 N The day, month and year of birth of thestudentYYYYMMDDNumeric 1 N An indicator of whether or not the studentis concurrently enrolled in more than onehigher education course within theinstitution and if so whether the course isthe major course or a minor courseNumeric 4 N A code representing the country of birth ofa studentNumeric 8 N An eight-character code indicatingresponses to three questions aboutdisabilitiesNumeric 4 N The year to which the enrolment recordrelatesNumeric 4 N A code indicating the Higher EducationProvider or type of Higher EducationProvider where the studies for which theexemption or status was granted wereundertaken0000 - Not a commencing student0001 - Commencing student but noexemption granted1000-8000 - Higher Education ProviderNATBES FRS V1 1(20070507).doc Page 51 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESgender(element # 315)qualification_high(element # 535)language_home(element # 348)home_country(element # 320)home_postcode(element # 320)term_country(element # 319)term_postcode(element # 319)attendance_mode(element # 329)code for a commencing student andexemption was granted on the basis ofprior higher education studies undertakenat that Higher Education Provider inAustralia8001 - A commencing student for whomexemption was granted on the basis ofprior VET studies undertaken at a VETHigher Education Provider in Australia8002 - A commencing student for whomexemption was granted on the basis ofstudies at an education Higher EducationProvider outside Australia8003 - A commencing student for whomexemption was granted on the basis ofwork experience inside or outsideAustralia8004 – A commencing student for whomexemption was granted on the basis ofother8005 – 9999 - Higher Education Providercode for a commencing student andexemption was granted on the basis ofprior higher education studies undertakenat that Higher Education Provider inAustraliaVarChar 1 N The sex of a studentMale orFemaleNumeric 2 N A code which indicates the student'shighest qualification completed prior to thefirst enrolment in the courseNumeric 4 N A code indicating use of a language otherthan English at the student's permanenthome residenceNumeric 4 N The country code of a student'spermanent home residenceNumeric 4 N The Australian postcode of a student'spermanent home residence0000 if not applicableNumeric 4 N The country code for the residence inwhich the student lives during thesemester or term, as most recentlyadvised prior to the reference dateNumeric 4 N The Australian postcode for the residencein which the student lives during thesemester or term, as most recentlyadvised prior to the reference date0000 if not applicableNumeric 1 N A code which identifies the mode ofattendance by which the studentundertakes a unit of study.suburb_town_locality(element # 486)VarChar 27 Y Name of suburb/town/locality for thestudentnew_admission Numeric 2 N A code which identifies the main criterionNATBES FRS V1 1(20070507).doc Page 52 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES(element # 327)new_higher_education(element # 924)used by the Higher Education Provider ingranting the student admission to thecurrent courseNumeric 1 N A code which indicates whether a studentis a commencing student or not, andwhether the student had commenced orcompleted a higher education course priorto the first enrolment in the current courseparticipation_age Numeric 2 N Age calculated at 31 December in theyear prior to the reference yearprior_exemption(element # 367)scholarship_type(element # 487)school_leaver(element # 925)submission_year(element # 415)tertiary_entrance_score(element # 369)attendance_type(element # 330)year_arrival(element # 347)Numeric 2 N Commencing student; percentage of thecourse’s requirements over all its stages,for which exemption was granted by thereference date in the first year ofenrolmentNumeric 2 N A code which identifies the scholarshiptype codeNumeric 1 N A code which indicates whether a studentis classified by the Department as aschool leaverNumeric 4 N The submission and year to which datarelateNumeric 3 N A code indicating the tertiary entrancescore obtained by a student commencingan undergraduate award001 - Not a student commencing anundergraduate award course030-100 - Tertiary entrance score(reported as a common index – seecoding notes) for a student commencingan undergraduate award course and whomeets both these criteria:A) is a domestic student; andB) completed the major Year 12examination in the current year orprior year in any AustralianState/Territory998 - A student commencing anundergraduate award course who meetsthe above two criteria but for whom notertiary entrance score is available999 - A student commencing anundergraduate award course but whodoes not meet the above criteriaNumeric 1 N A code which identifies whether a studentis classified as being a full-time or parttimeVarChar 4 N The year in which a student not born inAustralia first arrived in Australia0000 - Student never arrived in Australia0001 - Student was born in Australia1900–9999 - Student not born in Australiaand year of arrival in Australia and year ofarrival in YYYY formatA998 - Student not born in Australia andNATBES FRS V1 1(20070507).doc Page 53 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESyear of arrival in Australia and noinformation on year of arrivalA999 - No information on whether studentwas born in Australia or notTable: Submission1_Student_Study_LoadThis table stores Submission 1 Student records reporting student load for units of studyundertaken by students who were enrolled at Australian Higher Education Provider for a givenreference year.Name Type Size Nulls Descriptionenrolment_id VarChar 10 N A System generated ID that uniquelyidentifies the student course combinationfor a given yearunit_study(element # 354)VarChar 10 N A code which uniquely identifies a unit ofstudyreference_yearNumeric 4 N The year to which the data relates(element # 550)aou_group(element # 335)campus_country(element # 477)campus_postcode(element # 477)citizen_resident(element # 358)commencing_new(element # 922)discipline_code(element # 464)attendance_mode(element # 329)semester(element # 353)student_status(element # 490)liability_status(element # 380)summer_school(element # 551)EFTSL(element # 931)Numeric 4 N A code which identifies the academicorganisational unit group to which anacademic organisational unit providing aunit of study or part of a unit of study isclassifiedNumeric 4 N The country code location of the campusof the Higher Education Provider wherethe student is studying this unitNumeric 4 N The Australian postcode of the campus ofthe Higher Education Provider where thestudent is studying this unit0000 if not applicableNumeric 1 N A code indicating a student's citizenshipand residence status.Numeric 1 N A code indicating that the student is acommencing studentNumeric 6 N A code which uniquely identifies thediscipline to which a unit of study isclassified by the Higher EducationProviderNumeric 1 N A code which identifies the mode ofattendance by which the studentundertakes a unit of study.Char 1 Y A code which identifies the semester inwhich the student load being reported fora unit of study or part of a unit of studyoccursNumeric 3 N A code which indicates the student statusfor a unit of studyNumeric 2 N A code which indicates the student liabilitystatus for a unit of studyNumeric 1 N A code indicating if a unit of study is a fullfeesummer school unit of studyNumeric 7 N The total EFTSL value for the referenceyear, aggregated from a number ofNATBES FRS V1 1(20070507).doc Page 54 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESunit_study_census_date(element # 489)unit_status(element # 355)industry(element # 369)students' recordsNumeric 8 N A code which indicates the month, yearand day which is the Census date of theUnit of StudyYYYYMMDDNumeric 1 N A code which identifies whether a studenthas completed, failed, withdrawn from, willcommence later in the year or is still in theprocess of completing a unit of studyNumeric 1 N An indicator of whether a unit of studyconsists wholly of work experience inindustryTable: Summer_SchoolThis reference table stores Summer School lookup information.Name Type Size Nulls Descriptionsummer_school Numeric 1 N A code indicating if a unit of study is a fullfeesummer school unit of studydescription varchar 250 N Description of summers school value1 - Unit of study is NOT a full-fee summerschool unit of study2 - Unit of study is a full-fee summerschool unit of studyTable: Unit_StatusThis reference table stores Unit Status lookup information.Name Type Size Nulls Descriptionunit_status Numeric 1 N A code which identifies whether a studenthas completed, failed, withdrawn from, willcommence later in the year or is still in theprocess of completing a unit of studydescription varchar 250 N Description of unit status value1 - Withdrew without penalty2 – Failed3 - Successfully completed all therequirements4 - Unit of study to be commenced later inthe year or still in process of completing orcompletion status not yet determinedTable: UserThis table stores User Registration information.Name Type Size Nulls Descriptionemail varchar 50 N User E-mailpassword varchar 10 N User Passwordfirst_name varchar 50 N User Namelast_name varchar 50 N User Nameorganisation varchar 150 N User Organisationphone varchar 30 N User Phone Numbermobile varchar 30 Y User Mobile Numbercountry Numeric 4 N User Country CodeNATBES FRS V1 1(20070507).doc Page 55 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBESlogin_count Numeric 4 N Number of times User has logged inlast_login Numeric 4 N Timestamp of last time User logged in.NATBES FRS V1 1(20070507).doc Page 56 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES10. Data Transformation RulesThe following data fields received from DEST will require transformation before beingloaded into NATBES:• Submission Year – if the record is a submission 1 record then this record will bestored in the Submission 1 table. If the record is a full year record then this recordwill be stored in the Full year table.• Course / Institution – each unique course / institution combination will have aunique identifier (courseID) allocated.• Course Load – will be converted from numeric integer into numeric double (eg. 45from DEST will be stored as 4.5 in NATBES).• Student ID / Course / Institution – each unique student ID / Course / Institutionenrolment combination will have a unique identifier (enrolmentID) allocated.• Concurrent/major course indicator – this field (discontinued in 2005), if a student isconcurrently enrolled in more than one course. The enrolled course with thehighest enrolled EFTSL will be flagged as major course. The other will be flaggedas minor course. Where two or more courses with identical EFTSL, the enrolledcourse with higher course level will be flagged as major course.• Commencing Location – this 5 character field will be split into either a country codeor postcode depending on the value of the first character.• Gender – will be stored in the database as MALE or FEMALE.• Non-English Speaking Background status will be derived based on DEST’srequirements.• A student will be classified as being of a Non-English Speaking Background if thestudent whose language spoken at home is a Non-English language and not beenborn in Australia and have arrived in Australia (not studying from overseas) lessthan 10 years.• Postcode Title will contain a number of suburbs’ names if a Postcode represents anumber of suburbs.• Resident Location – this 5 character field will be split into either a country code orpostcode depending on the value of the first character.• Term Location – this 5 character field will be split into either a country code orpostcode depending on the value of the first character.• Campus Postcode – this 5 character field will be stored as a Postcode if the valueof the first character is A, otherwise 0000 will be recorded.NATBES FRS V1 1(20070507).doc Page 57 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES• Student Liability Status – this field (discontinued in 2005) will be translated to anappropriate Student Status value.• Student Retention and Attrition Rates will be calculated as follows:• pre 2005 data uses submission 1’s data;• post-2004 uses first half of the reference year’s data.NATBES FRS V1 1(20070507).doc Page 58 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES11. Audit LogsThe following Audit Trail information will be recorded in the NATBES database:• User Logon Count – how many times has this user logged on to NATBES?• User Last Logged On Date – when was the last time the user logged intoNATBES?• User IP Address – from which IP address did the user login with?• User Query information – what query did the user request?• User Data Suppression Count – How many times has the user breached datasuppression rules?NATBES FRS V1 1(20070507).doc Page 59 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES12.3. Past Course Completions FileThe Past Course Completions Data File contains data about each student whocompleted the academic requirements of an award course in the year prior to theCollection Year.The layout is as follows:Element Name Element # Width Data Type Nulls CommentsAboriginal and Torres Strait Islander code 316 1 Numeric NCitizen/resident indicator 358 1 Numeric NCountry of birth code 346 4 Numeric NCourse commencement date 328 6 Numeric NCourse code 307 10 Alphanumeric NDisability 386 8 Alphanumeric NGender code 315 1 Alphanumeric NInstitution code 306 4 Numeric NLanguage spoken at home code 348 4 Numeric NMode of attendance code 329 1 Numeric NParticipation Age 2 Numeric NPrimary course record indicator 95 1 Numeric NReference year 550 4 Numeric NScholarship type code 487 2 Alphanumeric YSpecialisation code 463 6 Numeric NType of attendance code 330 1 Numeric NType of enrolment code 918 1 Numeric NUnique student identifierNYear of arrival in Australia 347 4 Alphanumeric NAvailable since2006To beconfirmed withDESTNATBES FRS V1 1(20070507).doc Page 62 of 63 Release 1.1

FUNCTIONAL REQUIREMENTS SPECIFICATIONNATBES12.4. Student Study Load Data FileThe Student Study Load Data File contains records that report student load andstudent liability for all units of study undertaken by students enrolled at an AustralianHigher Education Provider for a given reference year.The layout is as follows:Element Name Element # Width Data Type Nulls CommentsAcademic organisational unit group code 335 4 Numeric NCampus postcode 477 5 Alphanumeric NCitizen/resident indicator 358 1 Numeric NCommencing student indicator 922 1 Numeric NCourse code 307 10 Alphanumeric NDiscipline group code 464 6 Numeric NInstitution code 306 4 Numeric NMode of attendance code 329 1 Numeric NReference year 550 4 Numeric NSemester in which the load occurs code 353 1 Alphanumeric NAvailable up to2004Student status code/ Student Liability status code 490/380 3/2 Numeric NE380 wasreplaced byE490 since2005Summer school indicator 551 1 Numeric YAvailable since2005Total EFTSU/EFTSL value in aggregate 931 7 Numeric NUnique student identifierUnit of study census date 489 8 Numeric YUnit of study code 354 10 Alphanumeric NUnit of study completion status 355 1 Numeric NWork experience in industry indicator 337 1 Numeric NNTo beconfirmed withDESTAvailable since2005Available up to200412.5. Student Unit of Study Completions Data FileThe Student Unit of Study Completions Data File contains records that reportrevised Unit of study completions status for all the units of study undertaken bystudents in a given reference year.The layout is as follows:Element Name Element # Width Data Type Nulls CommentsCourse code 307 10 Alphanumeric NInstitution code 306 4 Numeric NReference year 550 4 Numeric NUnique student identifierUnit of study census date 489 8 Numeric YUnit of study code 354 10 Alphanumeric NUnit of study completion status 355 1 Numeric NNTo beconfirmedwith DESTAvailablesince 2005NATBES FRS V1 1(20070507).doc Page 63 of 63 Release 1.1