MIL-HDBK-502 - Barringer and Associates, Inc.

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MIL-HDBK-502: ACQUISITIONALOGISTICSAre you able to support the item for the duration of the expectedmilitary use? The Department of Defense tends to keep items in uselonger than civilian users.Will you allow the government to acquire licensing and subscriptionservices to enable competition for maintenance?If the nondevelopmental item is to be used as part of a system, how doyou perceive the criticality of interfacing with other subsystems,software, etc. for overall system integrity? That is, if it later becamenecessary to replace a subsystem because the original becameunsupportable, could it be done without driving a major modification orreplacement of the entire system? Are special tools or test, measurementand diagnostic equipment required?Can the proposed item be maintained according to the conditions wehave given you, or will special arrangements be required? If so, whatare they?Is there a competitive market for contract repair and support of theproposed item, or is repair and support restricted to a single source?Is the proposed equipment covered by a warranty? What are thewarranty’s provisions? If your product will reach the government througha prime contractor, will your warranty carry through with it? Identify atleast three commercial users of your product. Also, name present militarycustomers, if any.What training is needed to operate and maintain your product?What training sources are available to customers?Will there be a problem with proprietary data? If so how can weavoid it? Commercial manufacturers are often very reluctant to releasetechnical data to anyone, so this issue must be addressed up front. Somepossible approaches to avoiding this problem are:• Determine the minimum data needed and provide a rationale forthat need. While the government does not have to justify itsdata needs to industry, this approach does defuse the notuncommon assumption that the government always asks fordata it doesn’t need.• Encourage contractor-recommended alternatives. It is quitepossible that industry can formulate a win-win solution.• Consider alternative support strategies and maintenanceconcepts. Total contractor logistics support or a mix ofcontractor and organic support may obviate the need for anydata.9-11
MIL-HDBK-502: ACQUISITIONALOGISTICSAre operator and maintenance manuals available and what levels ofmaintenance are covered?9.3.4 Core Considerations in the Acquisition ProcessThe core methodology is a DOD approach to maintaining a capabilitywithin Defense depots and the industrial base to meet the readiness andsustainability requirements of the weapon systems that support the JointChiefs of Staff contingency scenarios. Core exists to minimize operationalrisks and to guarantee required readiness for these critical weapon systems.Application of the core methodology satisfies the requirements set forth inTitle 10, Sec 2464; DoD Directive 4145.18; and the Deputy UnderSecretary of Defense (Logistics) policy for maintaining core depotmaintenance capability.Core represents the minimum amount of maintenance capability that theDoD Components must maintain in organic depot facilities to ensure thatcontingency operations are not compromised because of lack of essentialdepot maintenance support. Core is an organic capability and is notperformed in the private sector. Not all critical or mission essentialweapon systems and equipment will be maintained in the public sector, butthe capability to perform depot maintenance on designated weapon systemsmust be maintained organically. The determination of core capabilityrequirements and the depot maintenance workloads necessary to sustainthose capabilities are developed by each Service, using a jointly agreedupon methodology. The aggregation of these calculations then becomesthe basis of the DoD core requirements.The steps to identify workloads necessary to sustain core capabilityrequirements can be summarized as follows:• Identification of weapons systems necessary to support the JCScontingency scenario(s).• Estimate scenario workload.• Assessment of private sector capabilities.• Computation of basic core.• Adjustment for efficiency and economy.• Add best value/last source.• Compute total organic capability requirement.The methodology is also used to determine the most suitable source ofrepair for new acquisitions at minimum risk and best value. Depot levelmaintenance may be accomplished by a DOD organic maintenance activity;or by a private sector activity when associated risk is acceptable. The9-12
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MIL-HDBK-502 - Barringer and Associates, Inc.

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