INVITATION FOR BID (IFB) PREVENTATIVE MAINTENANCE ...

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coverage shall be such as to fully protect the Council and the general public from anyand all claims for injury and damage resulting by any actions on the part of thecontractor or his forces as enumerated above. The minimum requirements shall be:Comprehensive General Liability:Bodily Injury Liability 1,000,000 dollars single limitProperty Damage Liability 1,000,000 dollars single limitAutomobile Liability:Bodily Injury 250,000 dollars each person500,000 dollars each occurrenceProperty Damage Liability 250,000 dollars each occurrenceContractor’s Workman's Compensation Insurance as required by Federal, State, andMunicipal laws for the protection of Contractors’ employees working on or inconnection with the project. The successful contractor shall be required to furnish acopy of the original Certificate of Insurance naming The Council as additional insuredand it shall be stated on the insurance certificates that this coverage is primary to othercoverage The Council may possess. Should any of the policies be canceled before theexpiration date, the issuing company will mail 30 days written notice to certificateholder.3.17. Included costs: The service required to maintain design functionality of stand-bygenerators by supplying all labor, travel, lodging and meals and related expenses,fluids and materials, equipment and supplies required for inspections, testing, fullmaintenance and monitoring of the various generators necessary to maintain and/orcorrect the equipment in a fully operational condition during the contract period.3.18. Site Access: Many of the locations referenced herein are remote, mountain top,locations. It should be considered that roads leading to the site are often the typesimilar to logging trails or access roads. The successful bidder should understand thatit is their responsibility to access the site.3.19. Approved equipment & parts: The contractor shall test, service, and maintain systemsusing only U.L. listed and manufacturer's approved testing equipment andreplacement parts. The integrity of the system shall be maintained at all times.3.20. Compliance with regulations: All services shall be performed in accordance withcurrent local, state and federal standards and regulations, and shall comply withmanufacturer's recommendations. If, while this agreement is in effect, any standardsor regulations are amended in such a manner as to require modification of the servicesrendered, the contractor shall notify the Council in writing. Any additional work andcharge shall be negotiated at that time.3.21. Notification: Contractor's technicians must schedule and report to authorized Councilpersonnel prior to and upon completion of any work performed.[p. 4 – IFB – GENERATOR – Bid# 13-RB-300]
4. REQUIRED MAINTENANCE:Offerors shall submit proposals for semi-annual services (visual inspections andoperations as necessary to examine, adjust, calibrate as necessary, clean, and report thecondition of equipment per manufacturer's specifications). Offers shall also submitinformation on emergency services.4.01. Summary• Inspection and maintenance report with recommended repairs, fluidlevels, settings, condition, etc.• Operation of engine and generator• Control panel operations• Start and operate system (per manufacturer's specifications and notless than the minimum required to evaluate satisfactory performanceand condition of unit including load test, auto transfer, cool-down andauto shutdown)• Engine safety controls• General appearance• Cleanliness• Fire extinguisher-properly pressurized, located within 50 feet ofgenerator• Form-customer, location, date, technician, hour meter, generatormodel & serial# & AR #,engine model & serial # & AR #,transferswitch model & serial #• Other comments4.02. Cooling system• Core condition (inside-clean as necessary)• Core condition (outside-clean as necessary)• Radiator cap (inspect condition, seal and pressure)• Coolant level (inspect coolant level and add as necessary as requiredby manufacturer)• Condition (ppm-drain, flush & replace with new coolant as needed orrequired by manufacturer, usually once in year three)• Antifreeze (freeze point test)• Hoses & clamps (visual inspection and manually test)• Tubes and connectors• Fan belt/pulley• Fan belt adjustment-check and adjust as needed• Fan bearings/blades• Water pump (bearings & leaks)• Operating temperature• Engine block heater -left & right-operation temperature, cut-on/off,functioning• Louvers-proper operation and air flow[p. 5 – IFB – GENERATOR – Bid# 13-RB-300]
Page 1 and 2: INVITATION FOR BID (IFB)PREVENTATIV
Page 3: 3.08. Parts and components: The con
Page 7 and 8: • Turbo oil leaks• Exhaust pipe
Page 9 and 10: 7.04. Closing date/time: In order f
Page 11 and 12: jurisdictions, their employees, age
Page 13 and 14: ATTACHMENT A - cont’dREGION 2000
Page 15 and 16: ATTACHMENT B - cont’dIMPORTANT: U
Page 17 and 18: ATTACHMENT DREGION 2000 INVITATION
Page 19 and 20: ATTACHMENT EQuestions to BidderBidd

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