DOCUMENT CAPTURE - Continia

Continia Document Capturefor Microsoft Dynamics NAVClick & CaptureSpecial Click & Capturefunctionality means thatwhen you select a field inMicrosoft Dynamics NAV,the area where the valueis retrieved, is highlightedin the scanned document.Scanning PDFsIt is becoming more common to receivepurchase invoices and other document typesinto the PDF format. With Continia DocumentCapture, you can register documentsfor further processing directly from MicrosoftDynamics NAV by forwarding to a pre-definedemail address or folder on a file server.Uniquely Continia Document Capture is alsoable to OCR process locked PDF documentsthat previously had to be printed outand scanned again.documents occurs where the documents arereceived and then transferred automaticallyto Microsoft Dynamics NAV. Scanning canbe performed on your company’s existingmulti-function machines or you can invest inspecific document scanners to handle largerquantities of paper documents. It is possibleto scan to network or directly from MicrosoftDynamics NAV.Continia Document Capture is workingindependent of the scanner hardware youchoose. However, detection rates vary dependingon the quality of the scanning.OCR technologyFor Continia Document Capture, we usethe award-winning OCR technology fromABBYY FineReader, which ensures uniqueaccuracy in character and data recognition.Barcodes are automatically detected andmore than 180 languages and dialects aresupported.CONTINIADOCUMENTCAPTURE

Continia Document Capturefor Microsoft Dynamics NAVApproving purchase invoicesApprover canapprove, reject, ordelegate approvalof the invoice.After approvalstatus will bechanged toreleased, whichmeans it is readyfor posting.Document AnalysisThe Analysis engine within Continia DocumentCapture allows you to record fields andvalues from the documents, which are basedon pre-defined templates and labels. Thismeans, among other things, that ContiniaDocument Capture automatically recognizepreviously scanned suppliers, documenttypes, and so on. You can optimize thetemplates to include specific validation rulesand formatting requirements that ensure thatregistered information is in accordance withrules and standards within your MicrosoftDynamics NAV system.Other types of documentsIt is not only purchase invoices, you maytrust to Continia Document Capture.Through templates you are able to customizethe document types your companyworks with, and you can handle all types ofdocuments, such as distribution agreements,order confirmations, contracts, certificatesand letter correspondences. For each documenttype, you can create rules for whatinformation you want to capture and how itshould be recorded.Purchase invoices and approvalBy using the authentication functionality thatis already inside the Microsoft DynamicsNAV, approvers will receive an e-mail whenan invoice requiring their attention - and thesystem will wait for their approval before theinvoice is approved for posting and payment.Approval is handled directly within MicrosoftDynamics NAV, or online via a web browser.CONTINIADOCUMENTCAPTURE

Continia Document Capturefor Microsoft Dynamics NAVEveryone are able to approve invoicesNot only MicrosoftDynamics NAV users areallowed to approve invoices.Other colleaguesare able to comment,approve, reject, delegateto another colleague oradd on account numberor other dimensions ateach line.All this is handledthrough your webbrowser.During approval process involved personsare able to see a copy of the original documenton their screen and can approve, reject,or involve other people in the purchaseinvoice.Continia Document Capture ensures that thepurchasing department has an overview ofthe entire process and is provided with theright tools available to easily and effectivelymanage the entire process.Using purchase orders provides ContiniaDocument Capture for manual or automaticmatching of invoices. Purchase invoices canalso automatically be approved if the intentdeviation amount is not exceeded.Digital ArchiveAll documents are stored electronically in aPDF/A format that easily can be accessedthrough Microsoft Dynamics NAV. If thedocument is registered under the given accountnumber, case or another dimension,it is possible to open the original documenthere.CONTINIADOCUMENTCAPTURE