Information Bulletin - February 2013 - New Forest District Council

Information bulletin February 2013Council rent - arrearsExplained...This shows a range of key Performance Indicators for Council Housing and Garages summarising arrearslevels and Possession actions.The information reported is for the current month with comparative data for the previous year.Summary of arrearsHousesTotal debit over the past 12 months £24,878,196Total number of properties 5,034Average weekly rent £84.50GaragesTotal debit over the past 12 months £740,641Total number of garages 1,854January2013January2012Analysis of Arrears - HousesRent arrears as a % of annual gross rent due 1.46% 1.37%Rent arrears as a % of annual net rent due 3.41% 3.35%Rent collected as a % of rent due - Houses (BV66a) 98.48% 98.56%Tenants owing over 7 weeks gross rent (BV66b) 2.17% 2.08%Tenants owing over 13 weeks gross rent 0.67% 0.70%Tenants owing over 13 weeks rent & over £543 1.28% 1.54%Total Rent Arrears £365,000 £324,000Former Tenant Arrears £246,000 £245,100Tenants paying by Direct Debit 20% 19.7%Pursue Possession action as a last resortTenants in Arrears who recieved NOSPS (BV66c) 27.7% 27.5%Tenants evicted as a result of Rent Arrears 5 3% actually evicted as a result of Rent Arrears (BV66d) 1.10% 0.06%Analysis of Arrears - GaragesRent collected as a % of rent due 98.83% 98.56%Total Rent Arrears £8,500 £5,000Rent Arrears as a % of annual gross rent due 1.20% 0.67%Tenants paying by Direct Debit 55.9% 54.8%For further information please contact:Pauline Lewis, Housing Landlord Services ManagerTel: Lyndhurst 023 8028 5588, Email: Pauline.Lewis@nfdc.gov.uk

Information bulletin February 2013Right to buyExplained...This shows the progress and number of requests to purchase Council Housing through the Right to Buyprocess leading on to the actual numbers sold. It shows activity for the current month, year to date andcomparative data for the previous year.Details for the month of January 2013JanuaryThis financial year(2012/13) to dateLast financial year(2011/12) total1 Number ofapplications3 50 16recieved2 Number ofproperties sold 4 10 103 Number ofapplicationspending374 Exemption of elderly persons’ accomodation - progress of applicationsrecieved from tenants of bungalows and ground floor flatsNumber ofapplicationsrecievedApplicationsdenied by theCouncilJanuary2012/13Year to date0 40 1Applicationsaccepted by the0 4*CouncilCouncil’s decisionpending 0 0Withdrawn bytenant prior todecision0 0*this figure includes one application that was recieved in the previous financialyear but denied in this financial yearFor further information please contact:Sarah Jones, Performance and Asset Management, Housing ServicesTel: Lyndhurst 023 8028 5588, Email: Sarah.Jones@nfdc.gov.uk

Information bulletin February 2013Right to buyRIGHT TO BUYCompleted Sales and remaining Council accommodation up to end January 201364Brockenhurst8134Council house salesBoldre 41Remaining Council accommodation49East Boldre5132Burley 4660Sway60804Hythe/Dibden724385Fawley36473Fordingbridge District*99137Fordingbridge215509Lymington87987Lyndhurst12188Lyndhurst District**9945Hordle 4941Milford53407New Milton811393Ringwood399127Bransgore/Sopley#118858Totton/Netley Marsh8540 100 200 300 400 500 600 700 800 900 1000*Breamore DamerhamBreamoreEllinghamDamerhamHale MartinEllinghamRockbourneHaleWhitsburyMartin Rockbourne** Minstead Marchwood CopythorneWoodgreenBramshaw# also includes properties in Walkford Whitsbury Woodgreen# also includes properties in Walkford** Minstead Marchwood Copythorne BramshawThe bar chart provides a comparison, by parish of the total properties sold and remaining Councilaccommodation. The latter includes some properties not subject to the ‘Right to Buy’ (eg shelteredaccommodation) and excludes caravan sites.For further information please contactIncome Recovery Section, Community Services, LyndhurstTelephone Lyndhurst 023 8028 5588

Information bulletin February 2013Housing maintenance summary -position as at 14 February 2012Explained...This report keeps Members up to date with the current financial and operational progress for Housing’sMaintenance Programmes, annual expenditure in excess of £9m. This is split between Reactive, Cyclicaland Planned Maintenance which are explained on page 1 of the report.The tender results for the Major Projects are included with the progress of these Projects reported untilcompletion.The Housing Maintenance programme is agreed by Members on an annual basis. This information isincluded within the Information Bulletin to keep Members informed of the progress of this Programme.Housing revenue account funded projects1. Reactive maintenanceThis budget is for day to day repairs to the Council’s Housing and Garages, this includes voidworks. The original budget is £2,268,000.2. Cyclical maintenanceThis budget covers the cost of servicing contracts (e.g. gas appliances and fire alarms), internaland external decorating contracts. The original budget is £1,472,000.3. Planned maintenanceThis programme area allows for large-scale repairs and renewals to elements of properties suchas Kitchen & bathroom modernisations, re-roofing, rewiring, replacement heating systems,disabled adaptations and replacement windows and doors. The original budget is £6,789,000

Information bulletin February 2013Programmed maintenance – housing revenue account funded1.1 Financial summaryType Of Work Reported Budget Provisional AdjustmentYear -End Figure£ £ £Planned Maintenance ProgrammeHeating Replacements – Gas 500,000 535,850 35,850Electrical Rewiring/Smoke Detectors 150,000 154,150 4,150Rendering 150,000 50,000 -100,000Older Persons 105,000 164,500 59,500Kitchen & Bathroom Modernisations 1,530,000 1,540,300 10,300Estate Improvements 200,000 200,000 0Adaptations for Disabled Tenants 459,000 459,000 0Insulation Works 75,000 77,600 2,600Structural Works 50,000 66,050 16,050Asbestos Removal 85,000 99,850 14,850T.V. Aerials 25,000 23,250 -1,750North Milton Estate Kitchens & Baths 3,352,000 3,352,000 0Miscellaneous 108,000 133,600 25,600Planned Maintenance Total 6,789,000 6,856,150 67,150Expenditure on the Planned Maintenance Programme will be controlled through the year in response totenders received by adjusting the workload, specifications and work programme.Cyclical MaintenanceServicing ContractsGas Dom. & Com. & Smoke Det.Solid Fuel + Upgrading Controls on Oil Fire Boilers 750,000 750,000 0Fire Alarms 58,000 58,000 0Lift Installations 44,000 44,000 0Portable Appliance Testing 3,500 3,500 0Liff Equipment Servicing 3,800 0 -3,800Legionella checks 10,000 11,150 1,150Automatic Doors 1,000 4,350 3,350CCTV Servicing 0 725 725Window Cleaning 16,000 14,750 -1,250External & Internal Decorating 440,000 463,700 23,700Older Persons 40,000 35,100 -4,900OAP Internal Decorations 25,000 33,250 8,250Miscellaneous 80,700 Inc. in above -80,700Cyclical Maintenance Total 1,472,000 1,418,525 -53,475Total ProgrammePlanned Maintenance 6,789,000 6,856,150 67,150Cyclical Maintenance 1,472,000 1,418,525 -53,475Reactive Maintenance 2,268,000 2,268,000 0Revenue Programme Total 10,529,000 10,542,675 13,675

Information bulletin February 2013Average void time for 2012/13Explained...This graph shows how long it takes us to re-let one of our Council Housing properties.There are two figures shown;The Maintenance average is the time taken to prepare the property to an agreed Void Standard. Thisincludes various health and safety checks including the Gas and Electrics. These works are carried out byour own inhouse maintenance team.The total average is the time between the previous tenant leaving and the new tenant actually movingin. Most of our properties are let as soon as the Maintenance works are completed. The exception to thisare our Hard to let properties, these are normally bedsits in our Sheltered Schemes.This information is included within the Information Bulletin as it is classed as a key PerformanceIndicator for the Housing Service.AVERAGE VOID TIME FOR 2012/135.04.54.2 4.3Cumulative Total AverageCumulative MaintenanceAverage4.03.53.8 3.73.43.5 3.53.63.53.73.0Weeks2.52.62.72.5 2.52.42.52.6 2.6 2.6 2.62.01.51.00.50.0Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb MarThe above figures do not include properties that are vacant due to large programmed Maintenance Works.MonthsE.g. Major Structural Works and Decants.The averages are calculated for properties that have been let since 1st April 2012The For above further informaon figures on do this secon not please include contact: properties that are vacant due to large programmed maintenance.Mr R P Topliss, Housing Performance & Asset Manager, Housing Services Tel: Lyndhurst (023) 8028 5588 E-Mail: Richard.Topliss@nfdc.gov.ukworks e.g. major structural works and decants.The averages are calculated for properties that have been let since 1 April 2012For further information on this Section please contact:Richard Topliss, Housing Performance & Asset Manager, Housing ServicesTel: 023 8028 5588Email: Richard.Topliss@nfdc.gov.uk

Information bulletin February 2013Renovation and disabled facilitiesgrants: 2012/2013NB Payments cumulative from 1 April to the end of each month£120,000Private Sector Renovation Grants£100,000£80,000£60,000£40,000£20,000£0Apr May Jun Jly Aug Sep Oct Nov Dec Jan Feb Mar£800,000Private Sector Disabled Facilities Grants£700,000£600,000£500,000£400,000£300,000£200,000£100,000£0Apr May Jun Jly Aug Sep Oct Nov Dec Jan Feb Mar

Information bulletin February 2013£1,200,000Disabled Facilities Grants for Council Tenants£1,000,000£800,000£600,000£400,000£200,000£0Apr May Jun Jly Aug Sep Oct Nov Dec Jan Feb MarAwaiting Approval Commitments Payments BudgetFurther information:Tony Elsbury, Senior Private Sector Housing OfficerTel: 023 8028 5588Email: tony.elsbury@nfdc.gov.uk

Information bulletin February 2013Planning appeals14 January 2013 - 10 February 2013Name Proposal DecisionNEW APPEALS SECTION 78McCarthy & Stone RetirementLifestyles Ltd.Mr MuratifMr R SavinMr & Mrs NoakesMr & Mrs FelsteadDemolition and redevelopmentof the existing site for 33retirement apartmentsincluding communal facilities,car parking and associatedlandscaping. 2 PARSONAGEBARN LANE & 5,7,9 & 11MOUNT PLEASANT LANE,RINGWOOD BH24 1JN12/99199Single story rear extension.13 MORPETH AVENUE, TOTTONSO40 3QF12/99329Change of use from singledwelling to house in multipleoccupancy (7 bedrooms)including outbuilding(retrospective) 98 GOSPORTSTREET, LYMINGTON SO41 9EH10/96213Single-storey side extension(revised proposal) 9 MARINEDRIVE WEST, BARTON-ON-SEA, NEW MILTON BH25 7QH12/99257Single-storey side & rearextension 16 PEGASUS AVENUE,HORDLE SO41 0HN 12/99101

Information bulletin February 2013Name Proposal DecisionENFORCEMENT APPEALMr Martin ArcherWithout planning permissionthe change of use of the landfrom agricultural to a mixed useof agriculture and the storage,preparation of vehicles priorto sale and the sale of vehicles,with associated building worksconsisting of the constructionof external walls, door andwindow openings and internalalterations to form of anancillary office at mezzaninelevel. Also, the creation of ahardstanding undertaken tofacilitate the above change ofuse. LITTLE RAMLEY FARM, 115RAMLEY ROAD, PENNINGTON,LYMINGTON, SO41 8LH(EN/09/0066)For further information on this Section please contact:Appeals Services (Planning Department)Tel: 023 8028 5345