OFFICE OF THECHIEF COMMISSIONER OF INCOME TAX(ADMN)C.R.BUILDING,NEW DELHISub :-Annual Maintenance Contract including Repair-ForAir conditioners installed in different buildingsof the Income -tax Department –Period 1.4.2008 to 31.3.2009Chief Commissioner of Income tax, New Delhi on behalf of the President ofIndia invites sealed quotation from reputed contractors for annual maintenance of AirConditioners installed in different building/floors, as per details mentioned below :-Name of the BuildingNo of Air ConditionersCentral Revenue Building 264ITAT & Sett. Commission, Lok Nayak Bhawan 20Rohit House 02High Court 01Total 287** May Increase/Decrease2. Only parties/contractors, who are capable of providing services for repair &maintenance of Air Conditioners and have executed single contract of minimum 100Air Conditioners in Government department/undertaking, reputed office of a singlecontract value of Rs. 1 Lakh and above in the immediately preceding year,should apply.3. In this regard, following information is required to be furnished along with theapplication/quotation:1. Name & Address2. Nature of business3. Details of contracts regarding repair & maintenance of ACs done inthe past.4. The names and addresses of the parties:-A) To whom services were providedB) Period for which the services were providedC) No. Of ACs repaired/maintained during the abovesaid periodD) Details of Income tax/Sales tax assessment particulars.E) Details of works contract certificate.F) Turnover in the last three years.NOTE : The Department Shall award contract to one ormore parties,for one or more buildings,or for one or moreFloors in the same building,as per administrative decisiontaken in this regard,at the time of award of suchcontract,or from time to time,based on the performace ofthe Contractor. Payment will be made on the Actual
Number of Airconditioners awarded for Annual MaintenanceContract.Contd P..2---P-2---The following shall be the Terms and conditions for awarding the contract :1. The Contractor is required to submit as Security Deposit ,a Pay Order/Demand Draft for Rs 25,000/-,drawn in favour of ‘DDO (Hqrs) Finance” payable atDelhi,which shall be refunded to the Contractor at the end of the Contract period,subject to the fulfillment of the terms and Conditions of Contract2. The quotation must be accompanied with Sales-tax certificate and WorksContract certificate.3. The Contractor will provide minimum four services including one wetand three dry service within the year. Besides this, the contractor will make regularinspection and render maintenance services during normal working hours and will alsoattend to complaints as and when required. He will also be required to maintain anInspection register which will be countersigned by the user officer.4. All the ACs shall be serviced quarterly during which the heating/coolingelements would be cleaned with a cleaner of standard make.5. The contractor will depute two of its service personnel for maintenanceand service for every fifty nos. Of ACs. The service personnel will report daily to theDCIT(HQ)(Admn.)/I.T.O.(Welfare) & Security),CRB to attend complaints, etc.6. The contractor will have to make monthly regular inspection and rendermaintenance services during normal working hours in a manner which does not hinderthe normal working of the office. An Inspection register shall be maintained by thecompany which shall be duly countersigned by the concerned officer every month. Thisregister shall be produced by the company for verification whenever desired by thecustomer. Inspection register, duly countersigned by the user officer/section will beproduced for verification before the payment is released.7. The rates may be quoted for comprehensive annual maintenanceservices.8. After every services/repair, the contractor should produce a“Satisfactory work done” certificate from the user officer/official concerned.9. In case of default by the Contractor, the department will be at liberty tohave the work done from any other party and the contractor will be liable for its costthereon.10. The contractor will be required to provide sufficient number of mechanicswho will attend to all the complaints on the spot. All defects will have to be attended toimmediately. Every defect as pointed out by the user officer should be rectified within24 hours failing which, a penalty of Rs. 100/- per day or actual expenses incurred to
emove the defects shall be charged. No part of the AC will be taken out of thebuilding for repairs without permission of the Authority. Contd ..P 3-P 3-11. The contractor will be solely responsible for the conduct/behaviour of thetechnicians employed by him in various buildings.12. If an AC is required to be shifted/reoriented within the same building, theContractor shall not claim any extra charge for the same.13. The contractor shall paste a sticker on each Air Conditioner clearlyindicating the name of the contact person and emergency telephone no’s and mobilenumbers.14 Chief Commissioner of Income-tax, New Delhi shall be fully competentto cancel the contract originally awarded by the acceptance of quotations, if he issatisfied that the contractor is not doing the job to his full satisfaction. Under suchcircumstances, it shall be his discretion to make a part payment or not make anypayment at all.15. Chief Commissioner of Income-tax, New Delhi reserves the right to accept orreject any or all quotations without assigning any reasons. The department reservesthe right to award the tender to different contractors for different buildings onpiecemeal basis for ensuring distributed work load and speedy repair/maintenance.16 Quotations shall be sent in sealed covers subscribed as “QUOTATION FORANNUAL REPAIR/MAINTENANCE OF AC’s” and should reach the ITO (Welfare& Security),Room No: 339,Central Revenue Building,I P Estate,New Delhi on orbefore 2 PM on 20.3.2008. The sealed box of quotations will be opened in the presenceof the parties or their representative who wish to be present as per schedule givenbelow :S.No.Venue for deposit ofTender Form1 Office of theITO(Welfare &Security), Room No:339,3 rd Floor,C.R.Building, NewDelhiVenue for opening the TenderConference Room at IIIrdfloor, C.R.Building,New DelhiDate and time ofopening the tender20/3/2008 at4.00 PM.Sd/-( V Vizay Babu )Deputy Commissioner of Income Tax( Hq. Admn ), New Delhi.