Keeping an Eye on the Future - Iowa League of Cities

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Keeping an Eye on the Future - Iowa League of Cities

Iowa League of Cities 2012 Annual Conference & Exhibitong>Keepingong> ong>anong>ong>Eyeong> on theFutureHong>anong>douts ong>anong>d presentations are available online atPatrick Callahong>anong>, www.iowaleague.orgSnyder & Associates


BUDGETING & ACCOUNTING FOR GRANTSAND CAPITAL PROJECTS2012 Iowa League ofCities AnnualConferencePatrick Callahong>anong>,Snyder & Associates,Finong>anong>cial Consultong>anong>t


CAPITAL IMPROVEMENT PLANNING (CIP)CIP Definition - Written Document Long rong>anong>ge plong>anong>(4-6 years) Plong>anong>ning,scheduling, &finong>anong>cing Constructionprojects &equipment Key-Costs & Frequency


PARTS OF PLANNING PROCESSCOMP PLANSMART PLANCOUNCILSTAFFCITIZENSGOAL SETTING/CIPANNUAL BUDGET


CIP - THE TOP TEN LIST1. Systematic Evaluation of all PotentialProjects - At Same Time2. Stabilize Debt Structure3. Consolidate Projects - ReduceBorrowing Costs4. Public Relations5. Preserve the City’s Infrastructure


CIP TOP TEN LIST continued6. Economic Development Tool - City has “It’sAct Together”7. Efficient Use of City Money8. Foster Cooperation - Everyone has the “BigPicture”9. Inform Other Governments - County,Schools, Cities10. Accomplish Long Term Goals


GETTING CIP “BUY IN”Mayor/Council/CityAdministrator/Department Heads1. Seek Project Suggestions2. Rong>anong>king of Projects3. Annual Reviews4. Regular CIP Updates5. Public Input


LEGAL ASPECTS OF CIP1. Public Hearing - Code of Iowa 384.15 (3)2. CIP Levy - 67.5 cents/$1,000 - Voters3. Bid Letting - Code of Iowa 384.954. Emergency Levy - 27 cents/$1,000


CIP PROCESS1. Define the Criteria2. Orgong>anong>ize the Process3. Develop Basic Policies4. Forecast the Demong>anong>d or Growth5. Inventory Existing Facilities6. Prepare Project Proposals


CIP PROCESS continued7. Seek Advice8. Review City’s Finong>anong>ces9. Prepare Scenarios - Schedules10. Prepare CIP Draft11. Public Hearing12. Final Draft - Council Resolution


CIP – First Year in theNext City BudgetIdentify Expenditures ong>anong>d RevenuesConsider the tax leviesReview the special revenues


CIP INFORMATION TITLE DESCRIPTION JUSTIFICATION LOCATION DEPT. PRIORITY REVENUE IMPACT CAPITAL COSTS COSTS - ANNUAL FINANCING RELATIONSHIP STATUS COUNCIL PRIORITY


SOURCES OF FUNDING FORCAPITAL PROJECTSPotential Revenue Sources1. Municipal Debt Finong>anong>cinga. G.O. Bonds - Essential Purpose (No Vote)b. G.O. Bonds - General Purpose (60% Vote)c. Review Existing Debt2. Revenue Bonds3. Special Assessments4. Loong>anong> Agreements5. RUT Money


SOURCES OF FUNDING FORCAPITAL PROJECTS continued7. Grong>anong>ts & Donations8. Lease Purchase Agreements9. TIF/Urbong>anong> Renewal Funds10. LOT Revenue - Voter Approval11. User Fees12. Special Taxing Districts


BEST PRACTICES FINAL COMMENTS1. Annual Reviews2. Quarterly Updates3. How to Get Started4. Questions5. Comments


Contact InformationPatrick Callahong>anong>Snyder & Associates5005 Bowling St. SWCedar Rapids, IA 52404pcallahong>anong>@snyder-associates.comCell: (563) 599-3708

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