Santa Rosa Junior College

Santa Rosa Junior CollegeINSTITUTIONAL PLANNING COUNCILMonday, May 13, 2013APPROVED MINUTESPresent: Frank Chong, Michelle Dowling, Robin Fautley, Karen Furukawa, Mike Garcia, KCGreaney, Hilleary Izard, Ricardo Navarrette, Doug Roberts, Michael Roth, Jane Saldaña-Talley,Marianne Schwarz-Kesling, Terry Shell, Julie Thompson, Phyllis Usina, Debbie WeatherlyAbsent: Michael Aparicio, Elisa Conti, Jessica Jones, Mary Kay Rudolph, Eric Thompson,Gordon YaswenGuests: Lisa Beach, Scott Conrad, Patrick Ekoue-Totou, Tony Ichsan, Cherry Li-Bugg1. APPROVAL OF MINUTES: M/S/A April 22, 2013 minutes with typographical corrections to 4.a.2. PLANNING COMMITTEE COORDINATIONMinutes and/or reports from the chairs/co-chairs of the following committees: AssociatedStudents (AS): No minutes, no report; Budget Advisory Committee (BAC): Minutes; no report;Classified Senate: Minutes; no report; College Council: No minutes; no report; EducationalPlanning and Coordinating Council: No minutes; no report; Petaluma Faculty Forum (PFF): Nominutes; no report; Strategic Enrollment Planning Committee (StEP): No minutes; no report;Academic Senate: Minutes; no report; District Facilities Planning Committee (DFPC): Nominutes; no report; Integrated Environmental Planning Committee (IEPC); Minutes; no report.3. ANNOUNCEMENTSCo-chair Jane Saldaña-Talley proposed taking a request to College Council to change the meetingstart time for IPC from 1:10 to 1:30 to better accommodate faculty teaching schedules. The Councilwas in full support of her recommendation.4. INSTITUTIONAL PLANS AND PLANNINGa. Distance Education Plan: Dean of Learning Resources and Educational Technology, Cherry Li-Bugg, and Lisa Beach, Computer Studies Faculty and Distance Education Manager, presented areport on the status of SRJC’s distance education and online instruction, including plans for thefuture. Their report clarified the difference between blended and online courses and emphasizedthe growing popularity of online education, especially during the summer term, and the need to addan instructional designer to the distance education staff. Currently, over 90% of SRJC’s onlinecourses require an on-campus meeting.b. Draft Core Value Statements: Strategic Planning Task Force co-chair for the Vision/Mission/ValuesWork Group, Cherry Li-Bugg, provided an update to IPC on the progress her work group has madeInstitutional Planning CouncilMinutes May 13, 2013

in the development of draft core value statements. Cherry described the current set of core valuesas “very drafty” and invited members to provide input. A lively discussion ensued with suggestionsto consider including student success and diversity. Cherry described next steps includingsolicitation of college-wide review and comment, PDA sessions, and a review of environmentalscan and community conversation input. The complete draft vision, mission statement and valueswill be presented to IPC during the first meeting in the fall and will be approved by the Board ofTrustees in September.c. ITG Priorities: ITG co-chairs, Scott Conrad and Cherry Li-Bugg, presented a follow-up report onITG’s progress to date on the technology priorities they plan to recommend be funded for 2013/14.They reviewed a spreadsheet of recommended options and plans to purchase PC replacements forinstallation over the summer. A lively discussion regarding remaining Measure A funds promptedDr. Chong to describe SRJC as ‘falling behind’ in the technology arena and to encourage membersto think of technology expenditures as an investment, not a cost.d. Sustainability Initiative: IPC members received a report on the status of the district SustainabilityInitiative and the activities of the Integrated Environmental Planning Committee (IEPC) from TonyIchsan, Dean, Facilities Operations and Planning. Tony’s report included information on the CCCSustainability Template and plans to incorporate BAC suggestions into SRJC’s long-range plan.e. Facilities Master Plan and Five Year Scheduled Maintenance/Capital Outlay Plan: Membersreceived an update from Tony Ichsan, Dean, Facilities Planning and Operations regarding theFacilities Master Plan and the Five Year Plan for Scheduled Maintenance. The scheduledmaintenance costs for SRJ total $13.7 million. Proposition 39 funds will help pay for energyefficiency projects in the district. The Chancellor’s Office revised the process for submission ofFinal Project Proposals (FPP), now due in June 2013. He indicated a 2014 State Bond measurewas possible, so the FPP was critical to get SRJC in the queue for the opportunity to get funds fromthe state (generally a 70/30% split between local/state). Strategic planning is key to the eventualdevelopment of a Facilities Master Plan.f. Emergency Preparedness Planning: IPC members received a report from Tony Ichsan, Dean,Facilities Operations and Planning, on the current status of the District’s emergency preparednessinitiative. Tony summarized the status of emergency preparedness in the district and the need toappoint Building and Area Safety Coordinators for the Santa Rosa Campus. He indicated trainingopportunities in this area will increase next year with more variability in training dates/times.g. Accreditation Self Evaluation Update: Accreditation Liaison Officer (ALO), Mary Kay Rudolph,provided an update on progress toward completion of SRJC’s Accreditation Self Evaluation.Wanda Burzycki is meeting with standard committees through the end of the academic year toorient them toward the work to be done this fall.h. Budget Update: Vice President Doug Roberts provided members with a status update on the statebudget and its impact on the district/college budget planning. Doug stated that the May Revise ofthe state budget would be released the next day and promised a full report during the first IPCmeeting in the fall.Enjoy your summer!Institutional Planning CouncilMinutes May 13, 2013