Terms & Conditions of Residence - Housing and Dining Services

Residence Hall Terms & Conditions 2014-15The following terms and conditions shall prevail when a Residence Hall Housing andDining Contract is accepted for room and board in the residences under the jurisdictionof the University of California, Berkeley. Please note that this is a room and boardcontract; room-only contracts are only available for University apartments.1. PERIOD OF RESIDENCEThe Fall and Spring Semesters 2014-2015, as defined by the official UniversityAcademic Calendar for graduate and undergraduate studentsshall constitute the period of residence, except for the semester breakperiod listed below. Room and board fees are based upon the officialUniversity Academic Calendar. All residence halls will remain open forthe Thanksgiving holiday and the Spring recess without dining service.Residence hall contracts signed for the Spring Semester shall be in effectfor that semester only.2. SEMESTER BREAKAll residence halls will be closed during the Semester Break(12/20/14 - 01/13/15) and all residents must vacate the halls uponcommencement of the Semester Break on Saturday, December 20,2014 by 10 a.m. Students are not allowed to reside in buildings duringsemester break due to energy curtailment. However, residents areallowed to leave their belongings in the halls over the semester breakat their own risk. Students may move back into the halls beginning at8 a.m. on Wednesday, January 14, 2015.3. PAYMENTSThe $300 advance payment must be submitted when you completeyour room and board contract. The balance of the annual roomand board fee may be paid in a lump sum prior to occupancy, or inmonthly installments. Installment payments are due on the 15thof each month from August 2014 through May 2015. Five housinginstallments for each semester will be shown on Campus AccountsReceivable System (CARS) e-Bill account on Bear Facts StudentInformation System; sis.berkeley.edu/bearfacts. Your account willindicate the specific date your payment is due. It is your responsibilityto ensure that payments are received by the Campus Billing andPayment Office on time or you will be subject to late fines and othersanctions. These late fines and other sanctions will be shown on yourCARS e-billing statement. Fees will also be assessed for any returnedchecks, and you are liable under Civil Code section 1719 for triple theamount of the check (a minimum of $100 and a maximum of $1,500)if you have not provided funds necessary to cover th e check within 30days following a written demand.Any additional miscellaneous charges, which include damage orkey replacement charges that may accrue on your account during agiven month are payable in the following month. These charges willappear on the Campus Accounts Receivable System (CARS) e-billingstatement. It is your responsibility to pay any charges that you incur.The same deadlines, service charges, and penalties apply to delinquentaccounts as detailed above.If your account becomes delinquent, it may be referred for collectionwith the assessment of collection costs, late fees, and any additional legalcosts incurred in collecting the outstanding balance. Notwithstandingany referral to a collection agency, the University retains the rightto serve any resident with a Three-Day Notice to Perform Covenant orQuit. In the event that you do not pay the required room and boardfees by the established deadline, your contract may be cancelled.Should your account become delinquent, action will be takento lapse your status, block registration, withhold the issuance oftranscripts, and/or withhold meal service. If meal service is withheld,you will not receive a refund for missed meals due to sanctions.To prevent such sanctions, you should contact the Billing andPayments Office at (510) 664-9181 prior to the payment deadline.According to Federal policy, residents withdrawing from the Universitywho are entitled to a housing refund may have a portion ofthe refund deducted from their refund check if they received anyFederal Financial Assistance. The funds deducted from the refundwill be returned to the granting agency.4. FEESIn case of late occupancy, the room and board fee will be adjustedproportionately to the date when you actually move in, provided thatthe delayed occupancy has been approved in writing by Cal HousingAssignments Office. There will be no refund if cancellation of theresidence hall contract occurs after December 1 for Fall Semester andMay 1 for Spring Semester.The residence hall rates include a $45 non-refundable fee.A portion of each fee is allocated to the Residence Hall Assemblyand the balance is distributed to each hall association. Each hallassociation reserves some monies to cover the repair of damages inthe common areas caused by residents or residents’ guests. Damagecharges in excess of the reserved amount shall also be billed tothe hall association where individual liability cannot be established.Remaining funds will be used for activities, programs and/or improvementsin each residence hall. For Spring Semester only contracts, thenon-refundable fee is $23.The University reserves the right to change the fees for roomand board, provided the announcement is made 30 days prior to thebeginning of the academic year. An increase in fees may not exceed 5percent of the fees quoted for residence halls for the Fall and SpringSemesters 2014-2015.The advance payment, August, September, October, November andDecember payments cover the cost of residence for the Fall Semesteras defined in the official University Academic Calendar. The January,February, March, April and May payments cover the cost of residencefor the Spring Semester as defined in the foregoing calendar.5. TELEPHONE SERVICE PROVIDED BY UNIVERSITY —Resident Telephone ServicesEach room (with the exception of Clark Kerr Campus and MartinezCommons) has one active telephone jack connected to the University’stelephone network providing basic telephone service. A mandatorytelephone service fee of $32 is charged to all residents living inUniversity housing. This charge is billed to your CARS account onceeach semester. For more information please visit ist.berkeley.edu/rts or send an email to: rts@berkeley.edu.Basic Resident Room Telephone Service covered by this fee providesthe following services:• Instant dial tone and ability to receive calls• Five-digit campus dialing• Unlimited local dialing (within 16 miles)• Access to the emergency number 911 and other emergencyservices• Associated taxes and surcharges• Free telephone line repair (dial tone)• Access to telephone statements on a secure web siteTelephone line connection problems should be reported toInformation Services and Technology Service Desk at 510-642-4625.Residential and Student Service Programs, University of CaliforniaHousing and Dining Services • Cal Housing Assignments • 2610 Channing Way #2272, Berkeley, CA 94720-22722 of 6

Residence Hall Terms & Conditions 2014-15All other questions, regarding such topics as billing and phone linefeatures, should be directed to Residence Telephone Services(RTS) at ist.berkeley.edu/rts or by sending an email to:rts@berkeley.edu.6. LIQUIDATED DAMAGESLiquidated damages are imposed under certain conditions as set forthelsewhere in these “Terms and Conditions of Residence”. The residentagrees that the noted liquidated damages are reasonable and arepresumed to be the amount of damage sustained by the University becauseit is impracticable or extremely difficult to fix the actual damage.7. TRANSFERSResidents who wish to transfer from one room or residence hall toanother may submit a written transfer request to the Cal HousingAssignments Office. Upon written approval by the Cal Housing Office,transfers shall be made on a space available basis.8. CANCELLATION OF RESIDENCE HALL CONTRACTA. Contract Cancellation • By StudentHousing Contract cancellation is not guaranteed and is contingenton an eligible replacement accepting your housing contract. Contractholders and residents requesting cancellation shall continueto be liable for room and board fees until an eligible replacementis found and/or the request is approved by the housing officein writing. If an eligible replacement is not found, the contractholder or resident is financially responsible for the entire balanceof the contract. Exceptions to the policy and approved reasons forcontract cancellation include:1. Revoked admission, withdrawal, graduation before end ofacademic year, dismissal, or leave of absence from the Universityfor verified academic or medical reasons with appropriate documentation.2. Marriage after execution of the residence hall contract andupon presentation of the marriage certificate to the Cal HousingAssignments Office.All requests for cancellation of a residence hall contract MUST BESUBMITTED IN WRITING TO THE RESIDENCE HALL ASSIGNMENTSOFFICE ON THE “RESIDENCE HALL CONTRACT CANCELLATION RE-QUEST” FORM. This form is available at the Cal Housing Office locatedat 2610 Channing Way or online at housing.berkeley.edu/housing.In the event of contract cancellation approval, the effective cancellationdate will be the date of the University approval. Once a replacementis found, and/or the request for cancellation is approved, a ContractCancellation Fee will be imposed as liquidated damages, and willbe included in the billing statement. A $150 contract cancellation feewill be imposed if the cancellation approval date is prior to occupancyand a $300 contract cancellation fee will be imposed for cancellationapproved subsequent to occupancy. The resident agrees that this feeis reasonable and is to cover estimated University damages, which aredifficult or impractical to determine. The liquidated damages chargeshall be in addition to the prorated room and board fees for whichthe resident will remain liable until a replacement is found and/or therequest for termination is approved. A Contract Cancellation Fee shallnot be imposed in the following circumstances:a. Resident will graduate before the end of the contract term.b. Resident has been denied admission to the University.c. Resident has completed a medical withdrawal approved bythe Tang Center.Appropriate documentation must be submitted to the Cal HousingAssignments Office in the cases of graduation and non-admission.All other reasons for requesting cancellation of the residence hallcontract will be reviewed on an individual basis and you are responsiblefor room and board fees until a replacement is found, and/or therequest is approved. Requests for contract cancellation will not beconsidered until the cancellation is requested in writing and you havesubmitted the appropriate supporting documents.B. Contract CANCELLATION • By the UniversityThe University may cancel the residence hall contract and all attendantrights of occupancy upon 30 days notice to the resident. You maybe subject to a Three-Day Notice to Perform Covenant or Quit or aThree-Day Notice to Quit for any reason allowed by law, including thefollowing:1. If you cease to be a registered student as defined by theUniversity’s Office of the Registrar.2. If you violate the terms of this residence hall contract,these “Terms and Conditions of Residence”, provisions of BearNecessities Guide to Living On Campus, (see guide online at:issuu.com/gobears/docs/bn1314) or are found guilty ofmisconduct.C. Contract CANCELLATION • No OccupancyIf you do not move in by September 1, 2014, for the Fall Semester andby January 23, 2015, for the Spring Semester without previously obtainingapproval in writing from the Cal Housing Assignments Office of yourintent not to move in, you will be liable for payment of room and boardfees until a replacement is found, at which time your contract will becancelled and a $150 Contract Cancellation Charge will be imposed.D. Failure to MoveIf you do not vacate the residence hall by the designated move-out dateand time, you will be liable for $100 per day liquidated damages in additionto a prorated room and board fee until you actually move out.9. DAMAGESAll residents are individually responsible for loss or damage totheir rooms. All residents of a residence hall floor or suite, under theUniversity’s discretion, shall be jointly and severally liable for loss ordamage to common areas where individual responsibility cannot bedetermined.You will be given a Room Condition Report at the time of occupancyand you will compare the actual condition of the room with that onthe report, and note discrepancies, if any. Unless the report is returnedto the residence halls staff within three days of occupancy, with exceptionsproperly noted, it will be assumed that the room and its contentsare in the condition indicated on the Room Condition Report. At theend of the term, or upon vacating the room for any other reason, youshall be responsible for restoring the premises and furniture to thesame condition and location they were in at the time of occupancy.Reasonable wear and tear is expected.10. CAL DININGMeal plan “points” are the currency with which residents use theirmeal plans. Points have no tie-in or relation to an actual dollar figure.These points cannot be refunded or cancelled.Meal plan points are debited for each “all-you-care-to-eat” meal asfollows:MealPointsBreakfast 6.00Lunch/Brunch 7.00Dinner 8.00Residential and Student Service Programs, University of CaliforniaHousing and Dining Services • Cal Housing Assignments • 2610 Channing Way #2272, Berkeley, CA 94720-22723 of 6

Residence Hall Terms & Conditions 2014-15*Ultimate access meal plan holders are not debited meal points forone “all-you-care-to-eat” meal during each meal period.In our retail locations and late night service, meal plan points have apurchasing power of $1 each. For example, a purchase of $2.01 wouldcost 2.01 points.A. Dining FacilitiesMeal plan “points” can be used at Cal Dining’s residence hall diningcommons, residential retail locations, on-campus restaurants andweekly produce stands. Meal points are also accepted at Haas Pavilion,California Memorial Stadium and select Cal Athletic venues.Residence hall dining commons are Crossroads, Café 3, Foothill andClark Kerr.Cal Dining operates four residential retail locations on campus: TheDen, featuring a Peet’s Coffee and Tea store with made-to-order deliand smoothies, Bear Market, a market offering grocery-like options,Cub Market, a convenience store, and the CKCub, a grab-and-go kioskat Clark Kerr Campus.Cal Dining also operates seven on-campus restaurants: Pat Brown’s,Ramona’s Café, Terrace Café, the Golden Bear, Common Grounds, QualcommCyberCafe, and The Pro Shop at RSF offer a variety of grab-andgo and hot-meal options.B. Meal Plan OptionsWe provide a choice of three meal plans for maximum flexibility.Please choose your meal plan carefully since certain meal changes canonly be made from January 1-31, 2015. [See Section C for details.]Standard Plan:The standard residence hall dining plan gives customers 2500 points touse within the academic year [1250 per semester]. This plan is includedin your housing fees. It provides approximately. 10-12 meals per week.Premium Plan:The premium meal plan offers a higher discount for more points, givingcustomers 3000 points to use within the academic year [1500 per semester]at $350 annually [$175 per semester]. This plan provides a morecomprehensive option, covering more meals, snacks and groceries andis designed for the student who will be eating many meals on campus.Ultimate Access Plan: The ultimate access meal plan is for studentsthat plan to eat three meals a day and have beverages and snacksoccasionally. This plan provides 1000 points per academic year [500per semester] and unlimited single “all-you-care-to-eat” meal periodentry to the residence hall dining commons. This means that you haveaccess to one “all-you-care-to-eat” meal per meal period at the diningcommons. (ie. breakfast is one, dinner is one, and so on). Points areused for retail purchases, guest meals, and late night. The cost of theultimate access plan is an additional $750 per academic year.Additional points can be added at any time to all plans at 110 percentvalue [for example, $50 would purchase 55 additional points.]Each semester, 50 percent of the points are credited to your account.Should the student not use all the Fall points, up to 100 unusedpoints will carry over from the fall to the spring. Points will not carryover from academic year to academic year, therefore all points notused by the last day of the spring semester will be forfeited. NOTE: Ifyou cancel your housing contract, your meal points will not rollover.Your meal plan will be cancelled and all meal plan points are forfeited.Students can use the points in all residence hall dining commons,campus restaurants or weekly produce stands.FOR ALL CONTRACTS SIGNED AND RETURNED WITHOUT A DININGPLAN INDICATED, the Standard plan will AUTOMATICALLY be assigned.The residence hall housing contract includes room and board. If thestudent cancels the housing contract, there is NO REFUND or CREDIT forunused meal plan points. The meal plan will be cancelled, including anyfall rollover points. Over usage of your meal plan points upon cancellationmay result in additional charges to your CARS account.C. Meal Plan ChangesMeal plan changes can be made for the spring semester, howeverthere are limited changes that can be made during the fall. Pleasechoose your meal plan carefully. Change meal plans online by completingthe “Meal Plan Change Request Form” available from January 1, 2015to January 31, 2015. A $50 administrative fee will be imposed for any approvedmeal plan downgrade. Point and dollar amount credits, refundsor charges will be adjusted based on actual point usage, minus yourchange fee. Outside of the official change period, you may only upgradeyour meal plan from standard to premium. You will be assessed $175per semester for the premium plan. No other meal plan change requestswill be approved outside of the official change period.D. Meal Plan CancellationStudents living in the residence halls are required to have a mealplan and cannot cancel their meal plan for any reason. We have acombined room and board program and cannot separate the cost ofthe meal plan from your room fees.11. Cal 1 CardResidential and Student Service Programs uses a computerized systemto control access to its facilities and services. Your Cal 1 Card (i.e.your photo ID card) is used to gain access to residence hall and diningfacilities. You may deposit money onto your Cal 1 Card debit account onlineby going to cal1card.berkeley.edu. You may use those funds to payfor laundry/vending services in the residence halls, printing/copying servicesat the library and IST computing centers, and for purchasing food,supplies, textbooks, Cal Gear, etc. at more than 70 on- and off-campusmerchant locations. For a complete list of accepted Cal 1 Card merchantlocations and applicable discounts/promotions and to learn more aboutthe benefits of using your Cal 1 Card, visit cal1card.berkeley.edu.Campus policy makes it mandatory for all campus community membersto obtain a Cal 1 Card ID and prohibits custody transfer of the ID. If yourcard is lost, stolen, or willfully damaged, you may obtain a replacementcard from the Cal 1 Card office for a $25 nonrefundable replacement fee.Lost or stolen Cal 1 Cards should also be reported immediately by goingto cal1card.berkeley.edu and deactivating your card.The Cal 1 Card office located at 180 Cesar Chavez Student Center inlower Sproul Plaza and is open Monday–Friday from 9 a.m. to 4:30p.m. To get your Cal 1 Card, you MUST provide your Student ID Number(SID) and present a current government-issued photo identification card(e.g. driver’s license or passport). Email: cal1card@berkeley.edu orphone: 510-643-683912. PARKINGA. University ParkingThere are not enough parking spaces for all of the faculty, staffand students who work and study at the University of California,Berkeley. A limited number of parking spaces will be allocated toresidents on the basis of demonstrated compelling need. Permits willbe issued, on the sole discretion of the University, based upon considerationof medical needs, job requirements, academic needs, or otherextenuating circumstances. An application is online at: pt.berkeley.edu/parking/studentResidential and Student Service Programs, University of CaliforniaHousing and Dining Services • Cal Housing Assignments • 2610 Channing Way #2272, Berkeley, CA 94720-22724 of 6

Residence Hall Terms & Conditions 2014-15Academic Year 2014–15 proposed ROOM AND BOARD RATESSINGLEROOM¹DOUBLEROOMTRIPLEROOMQUADROOMSINGLEMINISUITE¹doubleMINISUITETRIPLEMINISUITESINGLEROOM INSUITE¹DOUBLEROOM INSUITETRIPLEROOM INSUITEQUADROOM INSUITEunit 1* $16,698 $14,812 $12,726 — $17,024 $16,392 $14,584 — $17,992 $16,184 —UNIT 2** — $14,812 $12,726 — — $16,392 $14,584 — $17,992 $16,184 —UNIT 3*** $16,698 $14,812 $12,726 — — — — — $17,992 $16,184 —CLARK KERRCAMPUS****$16,698 $14,812 $12,726 — — — — $18,210 $17,992 $16,184 —STERN $16,698 $14,812 $12,726 — — — — — $15,603 — —BOWLES — — — $14,000 — — — — — — —FOOTHILL***** — — — — — — — $18,210 $17,992 $16,184 $14,798MARTINEZCOMMONS— $14,812 — — — — — — — — —The rates listed above reflect the cost of the Standard Meal Plan (2,500 points per academic year/1,250 per semester). If you select thePremium Plan (3,000 points per academic year/1,500 per semester), the rate will increase by $350 per year/$175 per semester. If you select theUltimate Access Plan (1,000 points per academic year/500 per semester plus unlimited single “all-you-care-to-eat” meal period entry to the diningcommons), the rate will increase by $750 per year/$375 per semester.Payment ScheduleThe room and board fees are divided into five equal payments per semester. A $300 advance payment is submitted with the contract, and is appliedto the total contract cost. Installment payments are due on the 15th of each month.Financial Aid Recipients: In addition to other factors, financial aid awards are based on a student budget that incorporates average residencehall costs. In the 2013-2014 academic year, the maximum Room & Board allocation was $14,232. The cost for some room types are higher thanthe allocation. Thus, financial aid recipients living in some room types will need to supplement their funding or budget accordingly.* Unit 1 houses the African American and Native AmericanTheme Programs.** Unit 2 houses the Asian Pacific American Theme Program*** Unit 3, houses the Casa Magdalena Mora Theme Program andUnity House (Exploring Diverse Genders).**** Clark Kerr Campus houses the Global Environment ThemeProgram.***** Foothill houses Women in Science and EngineeringProgram (WiSE).1Single rooms, single mini-suites and single rooms in a suite arereserved for students with special needs or accommodationsrequests, and/or upper division students. Single roomsare located in Unit 1, Unit 3 (Beverly Cleary), Foothill,Stern and Clark Kerr.3/14Residential and Student Service Programs, University of CaliforniaHousing and Dining Services • Cal Housing Assignments • 2610 Channing Way #2272, Berkeley, CA 94720-22726 of 6