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76th ANNUAL MEETING - Society for American Archaeology

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E X H I B I T O R P R O S P E C T U S<strong>Society</strong> <strong>for</strong> <strong>American</strong> <strong>Archaeology</strong>76 th <strong>ANNUAL</strong> <strong>MEETING</strong>March 30–April 3, 2011 • Sacramento, Cali<strong>for</strong>nia


Dear 2011 Exhibitor:Join more than 3,000 archaeologistsin Sacramento, CA to celebrateSAA’s 76 th Annual Meeting!!Looking <strong>for</strong> a way to introduce your organization’s publications, products, or services to thearchaeological community? Your search is over! Reserve your exhibit space <strong>for</strong> the leadingconference on <strong>American</strong> archaeology: the <strong>76th</strong> Annual Meeting of the <strong>Society</strong> <strong>for</strong> <strong>American</strong><strong>Archaeology</strong> (SAA)—March 30-April 3, 2011 in Sacramento, CA!Each year a growing number of companies reach out to SAA’s more than 7,000 members—an international community of professional, student, and avocational archaeologistsdedicated to the research, understanding, and protection of archaeology in the Americas.Take advantage of the many marketing opportunities SAA offers to reach your target marketand increase your organization’s visibility.EXHIBIT:Meet your prospective customers, demonstrate your products, or show samples of yourwork! Rent your 10’ x 10’ exhibit booth <strong>for</strong> only $965. Make the most of your presence inthe exhibit hall by reserving a double booth.Expand your reach! Rent three booths and SAA will give you the fourth free!Contact SAA <strong>for</strong> details.ADVERTISE:Increase awareness about your organization’s participation in the 2011 Exhibit Hall with anadvertisement in the final program. This publication is referenced year-round as a profile ofcurrent archaeological research. And you can rent a link from your listing on the SAAwebExhibitor Page to your own website. You’ll be reaching attendees and web browsers evenbe<strong>for</strong>e the meeting begins!Rent a Mailing List:Enhance your promotional ef<strong>for</strong>ts be<strong>for</strong>e and after the meeting—rent the pre-registrant andon-site attendee mailing lists. Choose your strategy. You can rent both lists <strong>for</strong> only $300and save over 30%!SPONSOR:Demonstrate your support of SAA by becoming a sponsor. As a sponsor, you can keep yourorganization on the minds of meeting attendees, as all sponsors are widely acknowledged.Sponsorship opportunities are both practical and economical!If you’re ready to reserve exhibit space, place an advertisement, rent a mailing list, orsponsor an event, this exhibitor prospectus has everything you need. Because exhibitspace is assigned on a first-come, first-served basis, don’t delay—make your boothreservations today!Please contact me by phone (1.202.789.8200), fax (1.202.789.0284), or e-mail(kevin_fahey@saa.org) with your questions. I hope to see you in Sacramento fromMarch 30-April 3, 2011!Sincerely,Kevin FaheyManager, Membership and Marketing


6Six Steps To SuccessfulParticipation In SAA’s 76 thAnnual Meeting...1Choose your booth.Using the floor plan in this prospectus, choose fouralternate selections. If all four of your booth selectionsare already reserved, you will be assigned the closestavailable booth. Contact SAA if you are takingadvantage of the Expand your Reach special offer.Remember, all booths are reserved on a first-come,first-served basis, so reserve early!2Complete the SAAExhibit Reservation Form.Please list your organization’s official representative’sname and email address. This is the person whowill receive all official correspondence regarding theexhibit hall. Remember to provide a description ofyour products and services (50 words maximum) <strong>for</strong>inclusion in the Program Book and Exhibitor Page onSAAweb. Detach the yellow copy of the ReservationForm and keep it <strong>for</strong> your records.3Include your payment.Booth reservations are not considered complete untilpayment is received. Return your completed reservation<strong>for</strong>m with payment by January 31, 2011, to:4Maximize your visibility.Advertise in SAA’s Program Book to rein<strong>for</strong>ceyour attendance in the SAA Exhibit Hall and inviteattendees to visit your booth. Just a click will bringthem to you when you add a hot link from theExhibitor Page on SAAweb to your organization’sweb page!5Enhance yourpromotional ef<strong>for</strong>ts.Rent mailing lists of pre-registrants and/or on-siteattendees. You can introduce your organization toprospective customers and rein<strong>for</strong>ce contacts madeduring the meeting.6Select a sponsorshipopportunity.Demonstrate your support of the archaeologicalcommunity while increasing your organization’svisibility by sponsoring an event. Contact theManager, Membership and Marketing, to discussyour involvement.Manager, Membership and Marketing<strong>Society</strong> <strong>for</strong> <strong>American</strong> <strong>Archaeology</strong>900 Second Street NE, #12Washington, DC 20002-3560SAA accepts credit card payments — by Visa,MasterCard, or <strong>American</strong> Express. You may faxyour completed reservation <strong>for</strong>m and credit cardin<strong>for</strong>mation (including expiration date) to the Manager,Membership and Marketing, at +1 (202)789-0284.Start Planning Ahead...Mark your calendars and plan tojoin us in Memphis, Tennessee <strong>for</strong>SAA’s 77th Annual Meeting, whichwill be held April 18-22, 2012. Youcan reserve your booth space <strong>for</strong>the Memphis meeting while still inSacramento; advance copies of theExhibitor Prospectus and ReservationForm will be distributed to all exhibitorson Friday morning, April 1, 2011.


Exhibit DetailsBooth ReservationsBooth reservations are not finalized until full payment and a signedexhibitor reservation <strong>for</strong>m are received by SAA. Booths are assigned ona first-come, first-served basis. By reserving early, you can ensure thebest selection of choices. The reservation deadline is January 31, 2011.No refunds are issued <strong>for</strong> cancellations.Rental PackageFor just $965, you will receive:◗◗One 10’ x 10’ booth◗◗One 6’ draped table, two chairs, and one waste can◗◗Flameproof pipe and drape: 8’ backcloth and 3’ side dividers◗◗One 7” x 44” booth identification sign◗◗Security service from move-in through move-out◗◗Listing in the <strong>76th</strong> Annual Meeting Program and on the Exhibitorspage of SAAweb (www.saa.org)Official DecoratorFreeman is the official decorator <strong>for</strong> SAA’s <strong>76th</strong> Annual Meeting.All exhibitors will be sent an exhibitor in<strong>for</strong>mation kit electronicallyapproximately 45 days prior to the meeting. This kit includesin<strong>for</strong>mation on:◗◗Furniture rental◗◗Labor installation/dismantling◗◗Audiovisual and computer rental◗◗Floral and photography◗◗Materials handling◗◗Electrical and lighting◗◗Signage◗◗BoothDates and Timesto RememberEXHIBITOR REGISTRATIONWednesday, March 3012 noon-5 pmEach booth rental includes two exhibitorbadges and meeting registrations.Additional registrations and badgesmay be purchased at the SAA memberregistration rate.MOVE-INWednesday, March 3012 noon-5 pmAny booth not claimed by 5 pm on March30 may be reassigned without a refundof fees paid, and SAA will not be liable <strong>for</strong>any expenses incurred.EXHIBIT HOURSThursday-Saturday,March 31- April 29 am-5 pmMeet your customers face-to-face!MOVE-OUTSaturday, April 25 pm-9 pmNo exhibitor may dismantle or removea booth be<strong>for</strong>e the exhibit hall closesat 5 pm on April 2. All exhibits must bedismantled and removed by 9 pm onApril 2.Cover image: The design <strong>for</strong> this year’s SAA meeting is inspired by the ongoing tradition of basket making in Cali<strong>for</strong>nia. The designsreflect the baskets made by the various people <strong>for</strong> whom the Sacramento/ San Joaquin Delta is a traditional homeland. The outermostring reflects the Yokuts rattlesnake design. The middle ring is inspired by Patwin basket design elements and the innermost ring isinspired by Miwok techniques.In the middle is a “Tracy Lake Crescent” and signals the shared and continued importance of the bear <strong>for</strong>these groups. The colors of the logo remind the reader of the depth of traditions and dances of Native Cali<strong>for</strong>nia and reference specificregalia. Designed by Eric Wilder (Kashaya Pomo).


Exhibit Hall Floor PlanEXITEXIT10010210410610811011211411611812012212412612813013213413613810310510710911111311511711912312512913113313513713920220420620821021221421621822222422823023223423623820921121321521721923123323523723930831031231431631833033233433633830130330530731531731932132310'20320520730230430614' 14' 14'10'FHFHFHFHENTRANCESACRAMENTO CONVENTION CENTERSACRAMENTO, CALIFORNIA


76 th Annual MeetingMarketing Opportunitiesn AdvertisingMake the most of your participation in SAA’s <strong>76th</strong>Annual Meeting with an advertisement in the programbook, which is distributed to all attendees on-site. Morethan a schedule of events—the program book servesas a profile of current archaeological research and isconsulted by archaeologists, educators, students, andothers throughout the year.Mechanical RequirementsTrim 4 ½” x 7 ½”Printing offsetBleednoneBinding saddle stitchedScreen 133 to 150 lineElectronic RequirementsSubmit your ad electronically as a pdf file.Size width depthCover/Full Page 4 ½” x 7 ½”RatesFull page $5352-page spread $920Covers 2 or 3 $745Cover 4 $915Special Placement(advertisements follow text except by specialplacement)Full page $6502-page spread $1,035Note: Advertisers are responsible <strong>for</strong> any productioncosts incurred on behalf of the advertiser.n Web LinkGET CONNECTED!! Gain potential customers be<strong>for</strong>ethe meeting with a link from the Exhibitor Page onSAAweb (www.saa.org) to your organization’s website.The Exhibitor Page will be established in October 2010and will remain part of SAAweb until the <strong>76th</strong> AnnualMeeting has ended. For only $35, you can have apresence on SAAweb up to seven months be<strong>for</strong>e themeeting!SAAweb Link: $35n Mailing List RentalRent the attendee mailing lists, and your organizationcan increase its visibility, encourage booth traffic, andrein<strong>for</strong>ce contacts with targeted promotional mailingseither be<strong>for</strong>e or after SAA’s <strong>76th</strong> Annual Meeting. Thelists are sent electronically in Excel <strong>for</strong>mat.Pre-registrant List:Let attendees know which booths they need to visit—send an invitation to your booth be<strong>for</strong>e the meetingand introduce them to your organization’s publications,products, and services. The pre-registrant list willinclude all attendees registered by February 25, 2011.Mail date: February 28, 2011Price: $200On-site List:Follow up on the contacts you made during the meetingwhile still fresh in attendees’ minds. They’ll know tocontact your organization when they’re in need ofpublications, services, or equipment. The on-site list willinclude all registrants <strong>for</strong> the <strong>76th</strong> Annual Meeting.Mail date: May 2, 2011Price: $250Special Deal!Purchase both the pre-registrant and on-site lists <strong>for</strong> aspecial package price—and save over 30%!Mail dates: As listed above.Price: $300


76 th Annual MeetingSponsorship OpportunitiesYou can increase your organization’s visibility and earn theappreciation of meeting attendees by taking advantage of one ofmany unique sponsorship opportunities available in conjunctionwith SAA’s <strong>76th</strong> Annual Meeting.We have long-term sponsors <strong>for</strong> the Message Center and Abstract Viewing Center, but here are a few othersponsorship opportunities that will help increase your marketing potential and demonstrate your support of thearchaeological community:Registration Bags: Provide all attendees with canvas carryalls <strong>for</strong> their registration materials. Your name/logocan be printed on one side, with SAA’s on the other.Badge Lanyards: Your organization’s name can be exclusively printed on custom badge lanyards, which areprovided to all meeting attendees.Coffee and Refreshment Breaks: Help the meeting attendees get through the day and their gratitude willknow no bounds!In addition to signage at the sponsored event, your organization’s support of the <strong>76th</strong> Annual Meeting will bewidely acknowledged. Sponsorship recognition is highlighted in:■ Meetings section of SAAweb, the <strong>Society</strong>’s website■ <strong>76th</strong> Annual Meeting Preliminary and Final Programs■ The SAA Archaeological Record, the <strong>Society</strong>’s four-color magazine■ Signage displayed at your booth(s)Looking to design the perfect sponsorshipopportunity <strong>for</strong> SAA’s <strong>76th</strong> Annual Meeting?Many other options are available. Contact theManager, Membership and Marketing, by phone(1.202.789.8200), fax (1.202.789.0284), or email(kevin_fahey@saa.org) <strong>for</strong> details.Join SAA into the Future!SAA’s 77th Annual MeetingApril 18-22, 2012Memphis, TennesseeSAA’s 78th Annual MeetingApril 3-7, 2013Honolulu, HawaiiSAA’s 79th Annual MeetingApril 23-27, 2014Austin, TexasSAA’s 80th Annual MeetingApril 15-19, 2015San Francisco, Cali<strong>for</strong>nia


Who Exhibits at SAA’sAnnual Meeting?Who Attends SAA’sAnnual Meeting?Producers/manufacturers of:Books, journals, and monographsDatabasesDigital imaging systemsEducation resources and materialsField equipmentPortable XRF equipmentGPS sensing equipmentLaboratory measuringand weighing equipmentReproductionsSoftware - GIS, statistical analysis,collection management, etc.Surveying equipmentVideo microscopyProviders of:Archaeological toursAudiovisual and Photographic servicesChronometric datingCompositional analysisEducation and training coursesIllustration servicesPhotogrammetric mappingCollection ManagersCultural Resource ManagersEducatorsFederal ArchaeologistsField TechniciansIndependent ContractorsState ArchaeologistsState Historic Preservation OfficersStudentsThey RepresentArchaeological/Engineering Firms<strong>Archaeology</strong> and Historic Preservation SocietiesColleges and UniversitiesFederal Agencies◗◗Bureau of Indian Affairs◗◗Bureau of Land Management◗◗Fish and Wildlife Service◗◗Forest Service◗◗National Park Service◗◗US Army Corps of EngineersMuseumsPrivate FoundationsResearch FacilitiesSecondary SchoolsState Agencies◗◗Parks and Conservation Agencies◗◗Transportation Departments

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