Minutes of Last Meeting (22 June 2009) and Matters Arising

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISING3. COMMENTARY3.1. The following table sets out the action points from the Trust Board meeting onMonday 22 June 2009, and the progress made against these actions by theresponsible officer:Item Action Responsible Officer Comments4.1.1 Gypsy Traveller Healthand Education NeedsAssessment to be addedto the Trust Board WorkProgramme4.4.1 Minutes of meeting on20 April 2009 to beadded add to the website5.1.4 LSP Conferenceoutcomes paper to bebrought to the meeting 21September 20095.4.3 Further details requiredon the Promotingpositive BehaviourStrategy, with a responseto be provided on 21September 20096.7 Further details requiredon the use of patrols insupporting thereduction of absenceswithin schools, with aresponse to be providedwithin the AttendanceStrategy Report on 21September 20098.4 Full report from theaudit of the Borough’ssafeguardingarrangements to bereported to the TrustBoard10.4 A further report to bebrought back to the TrustBoard to seek agreementon the plans for the2010 Trust Forum11.3 A further report to bebrought back to the TrustBoard to regarding theTeenage PregnancyStrategy and ActionPlan12.2 Further items to beconsidered for the TrustBoard work programmeMichael Watts,London Borough ofBromleyMichael Watts,London Borough ofBromleyMichael Watts,London Borough ofBromleyKaren Fletcher-Wright,London Borough ofBromleyKaren Fletcher-Wright,London Borough ofBromleyJulie Daly, LondonBorough of BromleyMartin Mason, LondonBorough of BromleyDr Angela BahnAll members of theTrust BoardReport to be discussed during futuremeeting of the Trust Board – 23November 2009The minutes can be viewed athttp://alturl.com/vrbaReport to be discussed in Item 5Responses to be provided duringItem 4 under Matters ArisingResponses to be provided duringItem 7 (Attendance Strategy)Report to be discussed during futuremeeting of the Trust Board (followingconsideration at the BromleySafeguarding Children Board)Report to be discussed during futuremeeting of the Trust Board – 23November 2009Report to be discussed during futuremeeting of the Trust Board (during2010)Agenda and reports agreedFor more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 2 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISINGAppendix 1DRAFT MINUTES OF MEETINGDATE Monday 22 June 2009TIME 14:00 – 16:00VENUE Committee Rooms, Bromley Civic CentreGillian Pearson (Chairman)Director of Children and Young People ServicesLondon Borough of BromleyBrian LloydSecondary School Head Teachers GroupClive UrenChief Operating OfficerBromley Primary Care TrustDenise MasonChairmanPrimary and Special School Head TeachersGroupStephen WhitmoreDirector of CAMHS and Learning DisabilityServicesOxleas NHS Foundation TrustMichael Watts (Administrator)Partnerships and Planning OfficerLondon Borough of BromleyGeorge SearleAssistant Director (Learning and Achievement)London Borough of BromleyKaren Fletcher-WrightAssistant Director (Access and Inclusion)London Borough of BromleyMike CarneyPartnerships and Planning ManagerLondon Borough of BromleyGeorgina Sanger (Item 6)Research and Statistics Operations ManagerLondon Borough of BromleyMartin Mason (Item 10)General Advisor: PSHE/CitizenshipLondon Borough of BromleyPRESENT:Board Members:Advisors:For specific items:Nina NewellChairmanEarly Years Development and ChildcarePartnershipCllr Brian HumphrysExecutive Assistant for Children and YoungPeople PortfolioLondon Borough of BromleyDave PrebbleBromley Police Partnership ManagerMetropolitan Police Service (Bromley)Judy KimminsChairmanChildren and Families Voluntary Sector ForumTerry RichDirector of Adult and Community ServicesLondon Borough of BromleyJulie Daly (in place of Merlin Joseph)Head of Safeguarding and Quality AssuranceLondon Borough of BromleyLulu PearceChairmanBromley Ethnic Communities ProjectAilsa Reid-Crawford (Item 9)Performance and Statistics ManagerLondon Borough of BromleyDr Angela Bhan (Item 11)Director of Public HealthBromley Primary Care TrustFor more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 3 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISINGPRESENT:Observing:Cllr Robert EvansChairmanChildren and Young People Policy Development,and Scrutiny CommitteeClaire O’BrienDeputy Nurse DirectorSouth London Healthcare NHS TrustHarvey GuntripNon-Executive DirectorBromley Primary Care TrustJanet EttridgeAssistant Director of Clinical Services and CareEnvironmentBromley Primary Care TrustTerri WaltersAssistant Director (Strategy and Performance)London Borough of BromleyAPOLOGIES:Trust Board Members:Cllr Ernest NoadExecutive Member for Children and Young PeoplePortfolioLondon Borough of BromleySteve PriceChief ExecutiveBromley MytimeTrust Board Advisors:Merlin JosephAssistant Director (Prevention and Safeguarding)London Borough of Bromley1. WELCOME AND INTRODUCTION1.1 Gillian Pearson confirmed that, as Vice-Chairman of the Trust Board, she would bechairing the meeting as the Chairman, Cllr Noad, had given his apologies.1.2 The Chairman welcomed Nina Newell, the new Chairman of the Early YearsDevelopment and Childcare Partnership, to the Trust Board. The Trust Boardthanked Alison Regester for her commitment to, and input at, the Trust Board overthe last few years.2. PUBLIC QUESTIONS TIME2.1 The Chairman explained that the following public question had been received by CllrNicholas Bennett:“What action is being taken to ensure the confidentiality of child protectiondocuments”2.2 The Chairman gave the following written response:“The London Borough of Bromley has contributed to the development of a PANLondon Information Sharing Protocol, covering all 33 Boroughs and the associatedFor more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 4 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISINGHealth partners. This will ensure that secure and sufficient mechanisms are in placeto share confidential data in order to protect our most vulnerable children.Local guidance and procedures are currently being developed to reinforce this andwill be part of the induction programme for all staff.Currently, Child Protection information is stored as part of CareFirst (the Council’sSocial Care database), which is fully password protected and secure.”2.3 Cllr Nicholas Bennett was not present at the meeting and therefore no supplementaryquestions were raised. The Chairman asked the Administrator to the Trust Board toforward a copy of the written response to Cllr Nicholas Bennett.3. DECLARATIONS OF INTEREST3.1 No declarations of interest were made.4. MINUTES OF MEETING (MONDAY 20 APRIL 2009) AND MATTERS ARISING4.1 Item 4.3: Gypsy Traveller Health and Education Needs Assessment4.1.1 This item was originally scheduled to be included within the agenda for this meetingof the Trust Board; however, the report had been delayed to allow for a discussion tobe held at the Health, Social Care and Housing Partnership Board before beingpresented at the Trust Board on 21 September 2009, along with the relevant minutefrom the Partnership Board meeting.• ACTION: Michael Watts to add to the Trust Board Work Programme.4.2 Item 7: Performance Monitoring (Persistent absences)4.2.1 Karen Fletcher-Wright explained that the London Borough of Bromley’s Access andInclusion Division had produced a summary of the Penalty Notices and other costsawarded by the Courts between September 2008 and May 2009. The figuresappeared to show that the Courts were not making full use of the penalties available.4.2.2 This summary has supported the drafting of the letter to be sent on behalf of theTrust Board by the Chairman, Cllr Noad, which will seek to improve relations with theCourts.4.3 Item 8: Cross-Government Capital Bids4.3.1 Following the proposed bids submitted to the Department for Children, Schools andFamilies in April to create opportunities for services to become co-located, Bromleyhas been successful in two of the three submissions, as shown below:ProjectFundingThe Link (Integrated Youth Support Service) £350,000An Integrated Disability Services (at Hawes Down) £470,400For more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 5 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISING4.3.2 The Trust Board thanked Rob Carling for all his help with coordinating the bids.4.4 Minutes of meeting on 20 April 20094.4.1 The minutes of the meeting on 20 April 2009 were agreed. The minutes will bepublished on the Trust website.• ACTION: Michael Watts to add to add to the website.5. UPDATES FROM OTHER PARTNERSHIPS5.1 Local Strategic Partnership: Gillian Pearson5.1.1 In addition to the update provided within the written report, the Chairman informedthe Trust Board that the Local Strategic Partnership (LSP) Conference was held onMonday 15 June 2009 at the Central Library.5.1.2 Dave Prebble gave a presentation to the LSP Conference setting out the TrustBoard’s progress since September 2008; and the priorities and challenges ahead.The presentation can be viewed on the Bromley partnerships website:www.bromleypartnerships.org/documents/Combined%20PResentation.ppt.5.1.3 Further details from the LSP Conference can be viewed on the Bromley partnershipswebsite: www.bromleypartnerships.org/topic.asp?navid=14&tid=178.5.1.4 The Trust Board requested that an outcomes paper from the day is brought to thenext meeting on 21 September 2009.• ACTION: Michael Watts to add to the Trust Board Work Programme.5.1.5 The next LSP Conference will be held in December 2009. Further details will becirculated to the Trust Board when they are confirmed.5.2 Bromley Safeguarding Children Board: Julie Daly5.2.1 An update is provided within the written report.5.3 Health, Social Care and Housing Partnership: Terry Rich5.3.1 An update is provided within the written report.5.4 Safer Bromley Partnership: Karen Fletcher-Wright5.4.1 An update is provided within the written report.5.4.2 Karen Fletcher-Wright assured the Trust Board that the developing PromotingPositive Behaviour Strategy is closely linked to the Safer Bromley Partnership’s Anti-Social Behaviour Strategy.For more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 6 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISING5.4.3 The Trust Board requested that Karen Fletcher-Wright seek confirmation on thefollowing questions, and then to provide a response at the next meeting of the TrustBoard on 21 September 2009:Question 1:Question 2:Question 3:what is the age range for the young people for whom theAnti-Social Behaviour Strategy applies?what is the age range covered by the Promoting PositiveBehaviour Strategy?what is the relationship between the two strategies andcorrelation of objectives and outcomes?• ACTION: Karen Fletcher-Wright to provide a response at the next meeting.6. PERFORMANCE MONITORING: 4 TH QUARTER 2008/096.1 Georgina Sanger outlined the progress towards meeting the targets and priorities forthe Trust.6.2 Although progress has been made in a number of areas, there are still some targetsthat are not where the Trust Board would like them to be.6.3 Stephen Whitmore questioned whether there were any figures to show the number ofreferrals for Children in Need?6.4 Julie Daly confirmed that, as per the national picture, the number of referrals to allsocial care services has increased since “Baby P (Peter)”. The Chairman reassuredthe Trust Board that although numbers of referrals to social care are not a target, thetrends are tracked.6.5 The Chairman confirmed that the performance indicators contained within this reportare indicators that are relevant for the partnership; however, if the Trust Boardwould find it useful if other indicators were produced, this could be arranged.6.6 Cllr Humphrys requested clarification of the extent to which the Metropolitan PoliceService within Bromley are using patrols to support the reduction in the number ofabsences within schools.6.7 Karen Fletcher-Wright suggested that this information could be included within theAttendance Strategy Report being discussed at the next meeting of the Trust Boardon 21 September 2009.• ACTION: Karen Fletcher-Wright to include the information within the AttendanceStrategy Report.6.8 Teenage Pregnancy Performance Indicator6.8.1 The Chairman confirmed that the Children and Young People Policy Development andScrutiny Committee have asked Officers to bring a report to the Autumn meetingFor more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 7 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISINGwhich reviews outcomes achieved through the Teenage Pregnancy Strategy andAction Plan.6.8.2 Dr Angela Bhan raised a number of suggestions to strengthen Bromley’s approach toimproving the local priorities regarding reduction in Under 18 Conceptions. TheChairman request that those proposals should be considered by the TeenagePregnancy Board to help shape future developments.7. THIRD SECTOR DEVELOPMENT: PRESENTATION7.1 Judy Kimmins gave an overview of the progress that the Children and FamiliesVoluntary Sector Forum has made over the last few years.7.2 The Forum now has a membership of over 250 organisations and is working closelywith the Early Years Development and Childcare Partnership.7.3 The Chairman requested that a further report be brought back to the Trust Board,following discussions at the Local Strategic Partnership regarding third sectordevelopments across the Borough.8. DEVELOPMENTS IN SAFEGUARDING AND CHILD PROTECTION8.1 Julie Daly gave an overview of the report, which sets out the developments insafeguarding and child protection following local and national reviews (includingLaming).8.2 Julie confirmed that the role of the Bromley Safeguarding Children Board (BSCB) isto hold the Trust Board to account for safeguarding within Bromley.8.3 Cllr Humphrys questioned whether the outcomes from the current audit ofsafeguarding arrangements within the Borough will be brought back to the TrustBoard?8.4 The Chairman confirmed that a full report will be brought to the Trust Board after theBSCB have considered the full implications of the audit responses.• ACTION: Michael Watts to add to the Trust Board Work Programme.8.5 Judy Kimmins informed the Trust Board that the Government has commissionedNSPCC and Children England to develop the National Safeguarding Unit for the ThirdSector. Further information about the Safe Network can be found atwww.safenetwork.org.uk.9. COMPREHENSIVE AREA ASSESSMENT (CAA): UPDATE9.1 Ailsa Reid-Crawford gave an overview of the report which provided details of the newComprehensive Area Assessment (CAA) process which was introduced this year.Reference was also made to the new Ofsted 2 day Unannounced Inspection ofChildren’s Social Care and Safeguarding arrangements.For more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 8 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISING10. TRUST FORUM 2009: EVALUATION AND LEARNING POINTS10.1 Martin Mason gave an overview of the report which provided an evaluation of theTrust Forum held in March 2009.10.2 The report also contained learning points which should help shape the Trust Forumfor 2010:i) format of the day: the length of the day, and the split between key notespeeches and workshops should be reconsideredii)iii)topics: future workshop topics should have greater involvement of children,young people, parents and carerslocation: it was suggested that the location could be reviewed to allow forgreater numbers to attend10.3 Martin confirmed that the comments from the workshops have been passed to theworkshop leads; and Mike Carney confirmed that the comments were also includedwithin the needs analysis for the Children and Young People Plan (2009 to 2011).10.4 The Chairman requested that Martin brings back a further report to the Trust Boardto seek final agreement on the plans for the 2010 Trust Forum.• ACTION: Michael Watts to add to the Trust Board Work Programme.11. BROMLEY PRIMARY CARE TRUST SEXUAL HEALTH POSITION PAPER11.1 Dr Bhan gave an overview of the report which provides a position paper on BromleyPrimary Care Trust’s (Bromley PCT) services and approach to improving the sexualhealth of young people within Bromley.11.2 Dr Bhan explained that Bromley PCT were looking to develop more integrated andtargeted services within the Borough.11.3 The Chairman linked the discussion to the earlier debate on key PerformanceIndicators (Item 6) and requested that a further report to be brought back to theTrust Board following the discussions at the Children and Young People PolicyDevelopment and Scrutiny Committee regarding the Teenage Pregnancy Strategyand Action Plan.• ACTION: Michael Watts to add to the Trust Board Work Programme.12. FORWARD ROLLING WORK PROGRAMME12.1 The Work Programme will be updated with the items requested during this meeting.12.2 The Chairman requested that all members of the Trust Board consider possible itemsthat can be added to the Work Programme and to notify Michael Watts with anyadditional items.For more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 9 of 10

BROMLEY CHILDREN AND YOUNG PEOPLE TRUST BOARDMINUTES OF LAST MEETING (MONDAY 22 JUNE 2009) AND MATTERS ARISING• ACTION: All members of the Trust Board to consider future items to be added tothe Forward Rolling Work Programme.The meeting closed at 15:50.DETAILS OFNEXT MEETING:Monday 21 September 200914:00 – 16:00Committee Rooms, Bromley Civic CentreFor more information on the Bromley Children and Young People Trustvisit www.bromley.gov.uk/childrenstrust or e-mail childrens.trust@bromley.gov.uk Page 10 of 10