Signing Authority Registry and Approval Procedures - University of ...

• Highlight situations where there may be discrepancies or non-­‐compliance with university policies and procedures or external granting agency/donor terms and conditions, including the ability to satisfy the relevance to the research being funded.. The above categories are a general guide only and do not represent an exhaustive list. When there is uncertainty or if it is not clear if the expenditure represents a potential or perceived conflict of interest, then one-­‐over-­‐one approval should be secured. 2.5 Delegation of signing authority Authorized account holders are permitted to temporarily delegate their signing authority to other individuals within their faculty/department. All Delegation of Authority Forms must be completed and signed by both the delegator and the delegatee. Once duly signed, the original is sent to the Finance department who shall maintain a repository for all such delegations. A scanned copy of the form must be sent to the Procurement department at purchasing@dc-­‐uoit.ca. By signing the delegation of authority forms, the delegate is agreeing to provide the delegator with an executed copy of any and all documents signed after execution. 2.5.1 Temporary delegation of authority forms UOIT has three delegation of authority forms: 1. Temporary Delegation of Signing Authority Form When an individual requires their signing authority temporarily delegated to execute a document where there is reason to do so. 2. Signing Authority Form– Addition When an individual becomes employed at the university, the employee direct supervisor will complete and sign the form so the employees can be added to the Signing Authority Registry. 3. Signing Authority Form – Removal When an individual leaves the employment of the university, the form is required to remove the individual from the Signing Authority Registry. 2.6 Signing Authority Registry (SAR) Signing authority has been delegated by the type of agreement and threshold. Below is the university’s Signing Authority Registry.