EXHIBITOR PROSPECTUS - American Academy of Allergy, Asthma ...

ExhibitorProspectusInvitation to ExhibitProfile of AttendeesThe American Academy of Allergy, Asthma & Immunology (AAAAI) invitesyou to participate in the 2013 AAAAI Annual Meeting in San Antonio,Texas, February 22-26. This meeting is the premier educational eventfor allergist/immunologists around the world, drawing thousandsof delegates each year. For AAAAI industry partners and relatedorganizations, this event is an unparalleled opportunity to make andsolidify relationships through person-to-person communications andmarketing. Reserve your booth space today!Included in Your Exhibit Booth Rental Package• Booth space with back and sidewall drape• Booth identification sign• Unlimited complimentary exhibitor badges• One complimentary exhibitor/delegate badge per 100 sq ft of exhibitspace rented (maximum 15)• 24-hour security• General maintenance of the aisles and common exhibit hall areas• Listing on annualmeeting.aaaai.org• Listing in the Exhibit Guide NEW• Listing in the Final Program• Basic listing in mobile app• Discounted exhibitor housing rates• Dedicated exhibit and poster time from 9:45 to 10:45 am each day• Online Exhibitor Service Manual• Six hours of unopposed exhibit time• Plus special opportunities to:––Purchase pre- and post-show attendee mailing lists––Earn priority points––Leverage your marketing within the mobile app NEWBooth Rental FeesInline booths ……………………………………$35/sq ftCorner booths ………………………………….$38/sq ftIsland booths…………………………………....$42/sq ftLarger Island booths (30 ft x 30 ft or larger)…….$45/sq ftLocationHenry B. Gonzalez Convention Center200 East Market StreetSan Antonio, TX 78205Phone: (877) 504-8895Professional Attendance700060005000400030002000100002003 2004 2005 2006 2007 2008 2009 2010 2011 2012U.S. & International AttendeesDomestic: 66%International: 34%Attendees by SpecialtyPulmonary5%Allergy/Immunology80%Attendees by EmploymentClinician58%Other14%Other11%Primary Care3%Dermatology1%Academician11%Allied Health Professional9%Basic Scientist8%AAAAI-0712-1131

ExhibitorProspectusGeneral ExhibitInformationExhibit Dates & HoursSaturday, February 23 .................. . . . . . 9:45 am to 3:15 pmSunday, February 24 ................... . . . . . 9:45 am to 3:15 pmMonday, February 25 ................... . . . . . 9:45 am to 3:15 pmExhibit Installation Dates & HoursThursday, February 21 .................. . . . . . 8:00 am to 6:00 pmFriday, February 22 .................... . . . ..7:00 am to 10:00 pmAll booths and materials must be set up by 10:00 pm on Friday, February22. The AAAAI and Freeman may, without incurring any liability fordamage or loss, install or dismantle any property of any exhibitor whohas failed to do so by 10:00 pm, at the sole expense of the exhibitor.Exhibit Dismantle Dates & HoursMonday, February 25 ................... . . . . . . . 3:15 to 10:00 pmTuesday, February 26 .................. . . . . . 7:00 am to 6:00 pmExhibit dismantle may begin immediately upon the close of the exhibithall at 3:15 pm on Monday, February 25. Exhibit dismantle must becomplete by 6:00 pm on Tuesday, February 26. No exceptions can bemade. Any exhibitor who violates this policy may affect the priority pointsystem.Service ContractorFreemanFreeman San Antonio Exhibitor Services3323 I H 35 North, Suite 120San Antonio, TX 78219Phone: (210) 227-0341Fax: (469) 621-5611Email: freemansanantonioes@freemanco.comIndependent Service ContractorsExhibiting companies may opt to use independent service contractorsfor installation and dismantling. If such contractors are used, the exhibitcompany must send the AAAAI and Freeman the name, address andphone number of the independent contractor no later than January 4,2013. Independent contractors are responsible for notifying the AAAAIand Freeman of the booths they will work in and must provide proofof insurance with minimum $1,000,000 liability coverage, includingproperty damage, by January 4. If information is not received by thisdate, the exhibitor must work with Freeman.Booth ConstructionStandard booths are 10 ft x 10 ft or multiples thereof and are arranged ina straight line. All standard booths consist of 8 ft backwall drape and 3 ftsidewall drape. Exhibit fixtures, components and signs will be permittedto a maximum height of 8 ft and they may extend only 5 ft from the backwall. Any fixtures placed within the remaining 5 ft must not exceed 4 fthigh. Peninsula booths and bridging are not permitted.Island booths consist of four or more standard booths back to back withaisles on all four sides. Exhibit fixtures, components and banners will bepermitted to a maximum height of 24 ft. Sufficient see-through areasmust be provided to prevent blocking views of adjacent booths (i.e. 50%of the island must be open display and not completely enclosed).Any plans for multi-level booths must be discussed with Freeman.All booths must be carpeted.RegistrationAll exhibitor personnel must be registered for name badges.Unlimited exhibitor badges are provided at no charge. An exhibitor badgeallows admission to the exhibit hall only.One complimentary exhibitor/delegate badge is provided per 100 sq ft ofexhibit space rented (maximum 15). An exhibitor/delegate badge allowsadmission to the exhibit hall and all non-ticketed educational sessions.Additional exhibitor/delegate badges can be purchased.Exhibitor personnel interested in attending ticketed sessions mustregister as a paid delegate.Guest passes for exhibitor personnel will not be issued.2

ExhibitorProspectusFacility RegulationsExhibitors may not nail, staple, tack or otherwise affix anything to theceilings, walls, painted services, fire sprinklers, columns or windows.FDA RegulationsExhibitors must abide by all applicable Food and Drug Administration(FDA) regulations, including but not limited to any or all approvalrequirements. Exhibitors are reminded that the FDA generally prohibitsthe advertising or other promotion of investigational or unapproved drugsand devices. The FDA also forbids the commercial promotion of approveddrugs or devices for unapproved uses. Unapproved devices may bedisplayed only if they are the subject of an effective investigationaldevice exemption (IDE) or if they are the subject of a pending 510(k)pre-market notification application. Any investigational product that isdisplayed or graphically depicted within the exhibit must (a) containno claims of safety or effectiveness, (b) contain no comparative claimsto other marketed products, and (c) be accompanied by a sign clearlyand prominently stating that the device is limited by federal law toinvestigational use and is not approved by the FDA for commercialdistribution in the United States. Exhibitors may not sell, commercialize,or take orders or names with respect to an investigational drug ordevice, or a device that is the subject of a pending 510(k) application,unless limited to research or investigational use. These restrictions arenot intended to limit the full exchange of scientific information regardingan investigational drug or device. If the FDA or a court of competentjurisdiction determines that a company’s exhibit at an AAAAI meetingis in violation of any FDA regulations, including but not limited to thepromotional restrictions and rules described above, the company maybe subject to sanctions, including but not limited to exclusion fromexhibiting at subsequent AAAAI meetings.Concerns or questions regarding compliance with FDA regulationsshould be addressed to the FDA as follows:FDA Division of Drug MarketingHuman Drug InformationDivision of Drug Information (CDER)Office of CommunicationsW051-220110903 New Hampshire AvenueSilver Spring, MD 20993Phone: (888) 463-6332Email: druginfo@fda.hhs.govFDA Office of Compliance Center for Devices and Radiological HealthHFZ-300 2094Gaither RoadRockville, MD 20850Phone: (301) 594-4692www.fda.govFire & Safety RegulationsExhibitors must comply with all federal, state and local fire and buildingcodes that apply to the facility.Floor Load RestrictionsThe exhibit floor load limit is 300 lbs/sq ft distributed load.Food and BeverageExhibitors may distribute food and beverage items from their boothspace upon AAAAI approval. Items must be ordered through the cateringdepartment at the convention center. A catering order form will beincluded in the Exhibitor Service Manual. Nuts and alcoholic beveragesare prohibited.4

ExhibitorProspectusGiveawaysGiveaways and product samples approved by the AAAAI may bedistributed from your exhibit booth. Requests for items other thanproduct samples or educational materials must be submitted to theAAAAI with a sample by January 4, 2013. Samples will not be returned.Written notification will be sent upon AAAAI approval of the items. Inaccordance with AMA ethical guidelines, giveaways must be availableto all delegates, be of minimal value, provide a benefit to patients orbe used during the conference or in the professional activities of thedelegate.Labor RegulationsExhibitors are required to conform to all local labor regulations. Laborcan be ordered through Freeman. More information will be included inthe Exhibitor Service Manual.Market ResearchCompanies that perform market research will only be assigned exhibitbooth space if research is being conducted for an approved AAAAIexhibitor and if space is available. All surveys are required to beconducted within the confines of the booth space. A list of exhibitorsfor which market research is being conducted for must be submitted inwriting to AAAAI prior to applying for booth space.Music LicensingEach exhibitor using music in conjunction with its exhibit is responsiblefor maintaining compliance with the appropriate music licensingorganizations.Photography/VideotapingAny exhibitor who wishes to employ an outside vendor to videotape orphotograph their exhibit booth, activities, personnel, etc. must submita written request to the AAAAI no later than January 4, 2013. All othervideotaping and photographing within the exhibit hall is prohibited.PressExhibitors may not issue press releases or media alerts unless theydirectly relate to abstracts being presented as part of the 2013AAAAI Annual Meeting. Press releases or media alerts directly relatedto abstracts that use the American Academy of Allergy, Asthma &Immunology (AAAAI) name or the name of the AAAAI Annual Meeting,must be reviewed and approved a minimum of two weeks in advanceby AAAAI communications staff. The release or alert must be embargoeduntil the time of presentation or an AAAAI press conference presentingthe study, whichever comes first. Releases and media alerts may notindicate AAAAI endorsement, use the AAAAI name in the headline or usethe AAAAI logo. Please contact Megan Brown at mbrown@aaaai.org withany questions or to submit drafts for review.If an exhibitor fails to comply with these press regulations, the AAAAIhas the right to remove the exhibitor from the exhibit hall or denyparticipation in future AAAAI exhibitions. Exhibitors will not be grantedaccess to the press room or news briefing room at the Annual Meeting.Exhibitors cannot post press releases in the press room. Non-AAAAInews briefings or other media events are prohibited in meeting areas,including hotels, during the AAAAI Annual Meeting.Priority PointsPriority booth assignment is based on the total number of prioritypoints accrued: companies receive 2 points for every 100 sq ft of spacerented in 2012, 2011, 2010, 2009 and 2008; 10 bonus points aregiven to companies for exhibiting at all of the last five Annual Meetingsregardless of the amount of space rented each year; companies aregiven 1 point for every $10,000 in sponsorships paid to the AAAAIbetween September 1, 2011 and August 31, 2012; companies are given1 point for every $10,000 in donations made to the ARTrust betweenthe same dates. Exhibit applications must be received by October 5in order to be considered for priority booth assignment. Non-profitcompanies receiving complimentary booth space do not accrue prioritypoints.SecurityThe AAAAI will provide 24-hour security in the exhibit hall. Neitherthe security company, AAAAI, Freeman nor the convention center isresponsible for any loss or damage to exhibitor property.Selling of Products and ServicesSales and order taking are permitted in the exhibit hall provided alltransactions are conducted within the professional nature of the meeting.It is the responsibility of the exhibitor to have all licenses, permits, and/or registrations required by the venue, city, municipality and/or state.The exhibitor is responsible for compliance with all applicable tax laws.The AAAAI reserves the right to restrict sales activities that it deemsinappropriate or unprofessional.If exhibitors will be taking sales orders onsite, they are required to obtaina Texas sales and use tax permit. Additional information is availableon the Henry B. Gonzalez Convention Center website or by calling theComptroller’s office at 800-252-5555.SmokingSmoking is prohibited at the AAAAI Annual Meeting.Subletting SpaceSubletting of exhibit space is prohibited. Sharing of exhibit space isnot permitted unless it is within divisions of the same company andapproved by the AAAAI.The AAAAI reserves the right to interpret and make final decisions regarding all rules and regulations.5

ExhibitorSponsorshipProspectusOpportunitiesSupporting an event or educational activity not only offers a morerewarding experience for attendees, it maximizes your company’svisibility. Support is not limited to these suggestions; the AAAAIencourages new and creative ideas that contribute to the quality of themeeting.Right of First RefusalThe AAAAI adheres to a right of first refusal process for organizationswho have supported particular programs or activities the previousyear. This means that the previous year’s supporter is given the optionof confirming support of the same program or activity at next year’smeeting before sponsorship of that function can be offered to anotherorganization. Because some activities cannot happen without support,it is necessary to confirm funding at the earliest possible date in orderto stay ahead of planning schedules. Therefore, previous sponsors haveuntil October 5, 2012, to confirm their interest in supporting the sameprograms for the 2013 Annual Meeting.Policy on Satellite ProgramsThe policies outlined in this brochure represent the only acceptablemethod for the provision of educational sessions at the Annual Meeting.Satellite sessions, or those planned without the input or invitation of theAAAAI, are not permitted before, during or after the Annual Meeting.Working with Third Party VendorsA corporate partner may wish to designate an advertising firm,communications company, or other third party vendor to act on its behalfin coordinating aspects of their support of an AAAAI program or activity.In all cases, the AAAAI prefers working directly with the corporatepartner, but will work with a third party vendor once support is confirmedin writing and a three-party letter of agreement is signed by all partiesinvolved. To initiate this process, the corporate partner should submit arequest in writing to the AAAAI. The request should include the following:• The name and contact information of one contact at the third partyvendor in writing.• A detailed list of the programs and tasks the third party vendor willassume.6

EducationalSupportOpportunitiesThe AAAAI is accredited by the AccreditationCouncil for Continuing Medical Education(ACCME) and abides by ACCME’s Standardsfor Commercial Support in the developmentof educational activities. Organizations thatsupport an educational session cannot beinvolved in the development or execution ofthe presentations. This includes selecting thecontent, faculty and format of the session.In addition, the AAAAI retains control of allcapture and production of AAAAI AnnualMeeting educational content for enduringmaterials, and reserves the right to serveas the accredited CME provider for all CMEenduring materials associated with the AnnualMeeting.Support for educational sessions will be usedto cover costs such as speaker honorarium/travel expenses, audio/visual equipment rentaland catering.RecognitionCorporate support of educational sessionsis recognized in all promotional materialsassociated with the Annual Meeting sessioninformation, including:• AAAAI Annual Meeting website• Preliminary Program• Final Program• Signs on siteAll attribution for educational sessions is asfollows:“Programmed by the AAAAI. Funded throughan educational grant from [Company name].”In accordance with ACCME Standards, theAAAAI will not allow corporate or productspecificadvertisements, invitations to eventsand/or promotional campaigns associatedwith any educational session. Additionally,companies may not engage in any activityto drive attendance to a specific educationalsession.Advanced Practice Course$50,000The Advanced Practice Course is a day-longsession designed to highlight case studies inallergy, immunology and allergic disease. Thisprogram draws more than 250 Annual Meetingattendees and is designed to be unique to theallergy practice for nurse practitioners andphysician assistants.AHP Program$50,000The Allergy and Asthma for the Health CareProfessional (AHP) Program is a series ofeducational sessions geared specificallyfor allergy/immunology nurses, nursepractitioners, and physician assistants. Morethan 400 Allied Health professionals typicallyattend these sessions.Allied Heath TravelScholarship ProgramVarious amountsThese travel scholarships provide AAAAIAllied Health members who have authoredabstracts accepted for presentation at theAnnual Meeting with funds to defray traveland hotel expenses associated with attendingthe meeting. Attendance allows them to keepabreast of the current research in the field andto meet with their colleagues to learn fromtheir experiences.FIT Program$50,000The Fellows-in-Training (FIT) Program is aseries of educational sessions geared towardallergy/immunology FITs. This program iscomprised of multiple sessions scheduledthroughout the day on Friday. More than 400FITs typically attend these sessions.ExhibitorSponsorshipProspectusOpportunitiesFIT Travel Scholarship ProgramVarious amountsThe Fellows-in-Training (FIT) travel scholarshipsbring 3 rd and 4 th year allergy/immunologyprogram participants to the Annual Meeting toenhance their learning and to introduce variouscareer options in allergy/immunology.International TravelScholarship ProgramVarious amountsThese travel scholarships provide internationalphysicians who have authored abstractsaccepted for presentation at the Annual Meetingwith funds to defray travel and hotel expensesassociated with attending the meeting.Attendance allows them to keep abreast of thecurrent research in the field and to meet withtheir colleagues.Military Allergy Program$25,000The Military Allergy Program is a series ofeducational sessions geared toward allergist/immunologists in the military. Approximately100 delegates typically attend these sessions.NAIA Business Meeting$10,000The purpose of the New Allergist/ImmunologistAssembly (NAIA), consisting of more than 600members, is to provide support to allergist/immunologists within their first five years oftraining in the development of their academicor clinical careers and to offer encouragementand opportunities in the AAAAI. All new allergy/immunology specialists attending the AAAAIAnnual Meeting are invited to attend thisSaturday evening program.Seminars (all)$90,000Seminars are ticketed sessions for a maximumof 30 people each. These roundtable sessionsare designed to bring participants togetherwith recognized experts in the fields to discusscritical topics within allergy/immunology. Thereare approximately 60 breakfast seminars and35 lunch seminars scheduled during the AnnualMeeting.7

ExhibitorSponsorshipProspectusOpportunitiesTIGERS SymposiumVarious AmountsThe focus of The International GastrointestinalEosinophil Research Symposium (TIGERS)will be on presenting cutting-edge researchon eosinophilic esophagitis, building interestamong young investigators and developing aresearch agenda for collaborative studies. Adiverse group of specialists including allergists,immunologists, gastroenterologists andpathologists will address topics including thepathogenesis, allergy component, treatmentand natural history of eosinophilic esophagitisthrough a combination of lecture, researchpresentations and small group discussions.This day-long symposium takes place onFriday.Virtual Annual Meeting$50,000The 2013 Virtual Annual Meeting will beavailable online and/or on Data DVD afterthe meeting. Session recordings include:presentation slides along with video andaudio for the Plenary and Keynote sessions;presentation slides synchronized with audio forselected courses, symposia, pro/con debates,workshops, interest section forums, and alliedhealth sessions. The Virtual Annual Meetingis accredited to provide AMA PRA Category1 Credit for physicians and CE hours fornurses.Workshops (all)$90,000Workshops are small, interactive sessionsdesigned to provide in-depth instruction oncritical topics within allergy/immunology.Workshops are open to 50-200 attendees eachand there are approximately 50 workshopsscheduled during the Annual Meeting.8

AdvertisingOpportunitiesAdvertise with ImpactThe Special Annual Meeting Edition of Impact,the AAAAI’s quarterly membership magazine,is delegates’ trusted resource for the latestAnnual Meeting news and updates.This dual edition of the magazine is a greatvalue and venue for product placement. Inaddition to being mailed to members prior tothe meeting, this issue will also be given todelegates outside the Exhibit Hall.Extend the reach of your Annual Meetingvisibility by securing space in this publication.Do it today as prime page location sells fast!Contact Megan Brown at (414) 272-6071 ormbrown@aaaai.org to take advantage of twofor-oneadvertising in the AAAAI’s membershipmagazine.Backlit Displays NEW$10,000Grab the attention of delegates passingthrough the Rivercenter Mall on their way tothe convention center with a backlit display.One display is on the River Level and theother is on the Street Level, which are primelocations as guests come and go from theMarriott Rivercenter Hotel. Units are positionedat eye level and are backlit for maximumvisibility. Sponsors will work directly with theRivercenter Mall.Conference Schedule Boards$6,000/day or $30,000 full meetingProminently placed in the registration area,the schedule board is changed daily to reflectthe day’s conference activities. There are sixpanels; two dedicated for the commercialsupporter’s advertising.Exhibit Guide NEW$20,000Be the sole advertiser in the Exhibit Guidewhich will be distributed on site at the meeting.The Exhibit Guide features the floor plan,exhibit descriptions and a product/servicelisting. More information will be included in theonline Exhibitor Service Manual.Final Program$50,000This print and online opportunity will be offeredto a sole supporter or to multiple supportersfor lesser amounts. All delegates will receive acopy of the Final Program on site. As the soleadvertiser of this publication, the supporter hasthe opportunity to advertise on the back cover,as well as interior pages of the publication.Corporate Support RecognitionSupport received from industry and foundationpartners will be recognized under the followinglevels:Platinum Supporter........................ $250,000+Gold Supporter............................... $150,000+Silver Supporter............................. $100,000+Bronze Supporter............................. $50,000+These support levels include the AnnualMeeting as well as ongoing educationalprograms and initiatives throughout the year.All support levels will receive recognition inprint and online publications. Annual Meetingsupporters will also receive onsite recognition.ExhibitorSponsorshipProspectusOpportunitiesAdditionalOpportunitiesLead RetrievalMake gathering and managing your leads moreproductive with lead retrieval. More informationwill be included in the Exhibitor ServiceManual.Mailing ListIndustry partners and exhibitors can get ahead start by mailing product informationor invitations in advance to Annual Meetingregistrants. You may purchase the preregistrationmailing list for this purpose. Phonenumbers and email addresses will not beincluded in the purchased information. Pleasenote that the AAAAI cannot be responsible forbad addresses.Mobile App Enhanced Listing NEW$2,500Help your company reach more attendeesat the Annual Meeting. Exhibitors have theoption to purchase the “Spotlight Package,” anenhanced listing in the mobile which includes:colored listing, link to company’s website,“contact us” feature and a link to boothlocation on the exhibit hall map.11

BrandingOpportunitiesRecognitionCorporate support of the followingopportunities is recognized in all promotionalmaterials associated with the Annual Meeting,including:• AAAAI Annual Meeting website• Preliminary Program• Final Program• Signs on siteAll attribution for Annual Meeting activities isas follows:“Sponsored by [Company name].”Abstracts on Flash Drive$75,000The abstracts accepted for presentation atthe Annual Meeting are included on a flashdrive which is available to more than 6,000attendees at the Annual Meeting. Your companylogo can be printed on the flash drive.Carpet Decals NEW$10,000Make your logo the first thing delegates seeas they enter the Exhibit Hall. Offer directionsto your booth, your website or your newestproduct on a sticker placed at the entrance.Decals can be made into custom shapes andsizes.Digital Meeting Information Boards$50,000Digital meeting information boards will beprominently placed in the lobby area at theconvention center. Boards will be updatedfrequently highlighting popular sessions, socialevents, speakers and more. Sponsor will berecognized on the five digital signs.ExhibitorSponsorshipProspectusOpportunitiesDigital Session Signs$75,000State-of-the-art digital signs will be providedoutside of each meeting room in the conventioncenter. Digital signs will showcase all of thesession details in real time and also havethe opportunity to display sponsor logos andmessages.ePoster Stations$65,000Offer delegates an easy, efficient way to viewelectronic versions of posters by sponsoringePoster stations. Electronic posters are easyto use and are searchable by author or topic.Flash drives of the electronic posters will alsobe provided for Annual Meeting delegates.Your company logo can be printed on the flashdrives. Sponsor will be recognized on theePoster kiosks, as well. ePosters will be locatedin the Poster Hall.9

ExhibitorSponsorshipProspectusOpportunitiesExhibit Hall Coffee Break NEW$15,000Sponsor a coffee break for meeting attendeesin the Exhibit Hall. Coffee breaks will bescheduled after the Plenary Session endswhen exhibit hours are unopposed. Sponsorcan choose Saturday, Sunday or Monday toprovide the coffee break and will be recognizedby signs on site. The AAAAI will allow brandedcoffee cups, napkins, etc. (to be provided bythe sponsor) at the coffee break.Handout Printer Stations$25,000Printer stations are located on site at theconvention center and the headquartershotel for delegates to download and printhandouts for many of the educational sessions.In addition to the recognition describedabove, support is recognized with the use ofyour company or brand logo as part of theconstructed design. The AAAAI will also allowbranded mouse pads (to be provided by thesupporter) at each computer station.Handouts on Flash Drive$50,000The handouts submitted by speakers atthe Annual Meeting are included on a flashdrive which is available to more than 6,000attendees at the Annual Meeting. In addition,the handouts will be made available to allmeeting registrants via a password protectedlink through the AAAAI website both prior toand after the Annual Meeting. Your companylogo can be printed on the flash drive andlisted on the website.Hotel Key Cards$40,000Put your company or brand logo on theelectronic key cards given to delegates stayingin the Annual Meeting hotels. The supporterwill coordinate the production of the keycardsand will work directly with the hotels fordistribution.Hotel Newspapers NEW$30,000/dayTake this opportunity to provide newspapersto meeting delegates in AAAAI hotels witha customized sticker on the front cover.Invite them to your exhibit booth, advertiseyour product or direct them to your website.Sponsor will provide the stickers and workdirectly with the designated hotels.Internet Stations$25,000Provide email and web access for meetingattendees. One Internet station will be centrallylocated in a high traffic area of the conventioncenter and will be available for the durationof the meeting. Another Internet station willbe located inside the exhibit hall. To maximizethe visibility of the supporter, the AAAAI iswilling to locate the Internet station in closeproximity to your exhibit booth (support mustbe confirmed by October 5 to ensure boothplacement). In addition to the recognitiondescribed above, support is recognized withthe use of your company or brand logo as partof the constructed design. The AAAAI will allowbranded mouse pads (to be provided by thesponsor) at each computer station.Mobile App$50,000Downloads and usage of the 2012 AnnualMeeting app exeeded expectations. The 2013mobile app promises enhanced functions. Theapp is available year-round free of charge.Networking and Recharging Lounges$15,000Networking and recharging lounges will be setup in the exhibit hall and convention centerlobby to offer attendees a place to relax andmeet with colleagues during the meeting. Thelounge will be set with sofas, tables, chairs andoutlets to charge electronic devices. Variousbranding opportunities are available.Non-CME Educational Programs$75,000Companies are given the opportunity to presenta two hour sales/marketing presentationallowing attendees to hear the latest about yourproduct or service. Programs will be scheduledFriday, Sunday and Monday evenings. Pleasecontact Kay Whalen at (414) 272-6071 orkwhalen@aaaai.org for additional information.The fee for non-exhibiting companies is$78,500.Notepads and PensVarious amountsNotepads and pens will be distributed to morethan 6,000 delegates in the registration bags.Company or brand logo can be printed on thenotepads and pens.Wi-Fi$30,000Support complimentary Wi-Fi access at theconvention center. Support is recognized on aregistration bag insert and onsite signs.10

ExhibitorProspectus2012 AAAAI Annual Meeting ExhibitorsAbbott NutritionActient Pharmaceuticals LLCAerocrine, Inc.Alcon Laboratories Inc.ALKAlkaline CorporationAllerganAllergy & Asthma Network Mothers ofAsthmaticsAllergy and Asthma ProceedingsAllergy Control Products, Inc.Allergy Laboratories, Inc.Allergy Therapeutics, PLCALPCO DiagnosticsAmerican Board of Allergy and ImmunologyAmerican Latex Allergy AssociationAmerican Partnership for Eosinophilic DisordersAxelacare Health SolutionsBaxterBaxter Global Medical AffairsBaxter Research & DevelopmentBio Products LaboratoryBioPlus Specialty PharmacyBlaine Labs, Inc.Boston ScientificCarestreamCE SymmetryChesapeake Medical Billing ServicesClinical Immunology SocietyCornerstone Therapeutics Inc.Corpus Christi Allergy & Asthma CenterCOSMED USA, Inc.Crowell SystemsCSL BehringCSL Behring Medical AffairsDey, LPDigital Medical SolutionsDoximityDyax CorpDyax Corp Medical AffairsEuropean Academy of Allergy and ClinicalImmunologyEuropean Academy of Allergy and ClinicalImmunology - World Allergy OrganizationCongress 2013Edge PharmaceuticalsElsevierFood Allergy and Anaphylaxis NetworkFood Allergy InitiativeForest PharmaceuticalsGAAPPGeorgetown Medical Center ImmunologyCenterGeorgia Health Sciences UniversityGlaxoSmithKline Consumer HealthcareGreer Laboratories, Inc.Greer Medical AffairsGrifols USA Inc.HAE: Learn About It Talk About ItHereditary Angioedema AssociationHollisterStier Laboratories LLCHRA Healthcare Research & AnalyticsHycor Biomedical, Inc.Immune Deficiency FoundationImmune Epitope DatabaseImmunoglobulin Nursing SocietyIndoor Biotechnologies, Inc.Innovative LabsInterasmaInternational Eosinphil Society, Inc.International Association for Food ProteinEnterocolitisIntrapump Infusion SystemsISTA PharmaceuticalsJones Medical Instrument CompanyKabaFusion, LLCKarger PublishersKaz, Inc.Kedrion BiopharmaKids With Food Allergies, Inc.Kirkman Group, Inc.Lincoln DiagnosticsLippincott Williams & WilkinsMastocytosis SocietyMeda PharmaceuticalsMedical College of WisconsinMeditab Software, Inc.MerckMerck Childhood Asthma Network, Inc.MethapharmMicro Direct, Inc.Mission: AllergyModuleMDNational Allergy Supply, Inc.National Eczema AssociationNational Heart, Lung and Blood InstituteNational Institute of Allergy and InfectiousDiseasesNature’s One, Inc.ndd Medical TechnologiesNeilMed PharmaceuticalsNestle NutritionNovartis Pharmaceuticals CorpnSpire HealthNuFactorNutricia North AmericaPanatrex, Inc.PARI Respiratory Equipment, Inc.Patient Services, Inc.Perrigo CompanyPharmaxis, Inc.Philips Respiratory Drug DeliveryPMD HealthcarePME CommunicationsProtein Sciences CorporationRabbit AirR-Biopharm IncRed River CommoditiesRosch Visionary SystemsSAGEsanofi-aventisShire Human Genetic TherapiesSociedad Latinoamericana de Alergia, Asma eImmunologiaSmartPracticeSol Millennium Medical Inc.SolutionreachSun ProductsSunovion PharmaceuticalsTelevox Software IncTeva RespiratoryThermo Fisher ScientificUpToDate, Inc.US BioservicesThe United States Immunodeficiency NetworkUtica CollegeViracor-IBT LaboratoriesViroPharma, Inc.Vitalograph, Inc.WAO International Scientific Conference 2012Whirlpool (The Master Brands GroupCorporation)Wiley-BlackwellWorld Allergy OrganizationWorld Immunopathology OrganizationXoran TechnologiesXtract SolutionsYodle12

ExhibitorProspectusExhibit ApplicationTo reserve exhibit space, complete the application and contract forexhibit space and return it and the required deposit to the AAAAIexecutive office. Applications may also be completed online. Applicationsmust be received by October 5, 2012 in order to be considered forpriority assignment of exhibit space. Exhibit space is assigned basedon past and current support of AAAAI activities, as well as the date theapplication is received. Following initial space assignments, all additionalbooths will be assigned on a first-come, first-served basis.Application ReviewThe AAAAI will review all exhibit applications to determine whether theysatisfy basic criteria such as: whether the product/services describedspecifically relate to the practice or advancement of allergy, asthma orimmunology; whether the exhibit is of informational value to allergist/immunologists; whether the products/services, in the opinion of theAAAAI, are safe and effective. Even when an application meets thebasic criteria above, the AAAAI reserves the right to deny any request toexhibit.Educational/Non-Profit OrganizationsOrganizations may apply to receive complimentary exhibit space, ifthey meet the following criteria: they are a non-profit organizationas defined by maintaining 501(c) tax status; are national in scope;their overall mission is educational in nature; and their mission wouldappeal to the AAAAI membership and further the AAAAI strategic goals.Applications for complimentary space must include a copy of the IRSletter of determination verifying their 501(c) tax status, and may includeany documentation that demonstrates compliance with the criteria listedabove. Even when an application meets the basic criteria above, theAAAAI reserves the right to deny any request for complimentary exhibitspace.Product/Service DescriptionsProduct or service descriptions are a required part of the applicationprocess. This description will appear under the company name, cityand state in the Final Program exhibit directory, the mobile app and theExhibit Guide. All descriptions should be in sentence form, typed and nolonger than 50 words. Descriptions longer than 50 words will be editedfor length. Descriptions for the Final Program will be accepted untilNovember 30, 2012.Booth Rental FeesInline booths ......................... . . . . . . . . . . .$35/sq ftCorner booths ........................ . . . . . . . . . . .$38/sq ftIsland booths ........................ . . . . . . . . . . .$42/sq ftLarger Island booths (30 ft x 30 ft or larger) . . . . . . . . . . . . . $45/sq ftDeposits and PaymentsA minimum deposit of 50% of the booth rental fee is due with thecompleted application. A deposit must be received in order for priorityspace assignment. Applications received after October 5 require fullpayment of the booth rental fee. Space assignment will not be madewithout the appropriate deposit.Booths will not be allowed to exhibit if the full payment has not beenreceived by AAAAI prior to move-in.Balance DueExhibitors will be invoiced for the balance due after a booth assignmenthas been made. Full payment is due by November 30. If full payment isnot received by this date, space may be released back into the generalinventory.Cancellation/Downsizing PolicyCancellations or requests to downsize booth space must be sent to theAAAAI executive office in writing. A refund less $1,000 per 100 sq ft, willbe given if notice is received by December 19, 2012. No refunds will begiven after December 19. The AAAAI can sell cancelled or downsizedbooth space to another exhibitor without any rebate. The AAAAI retainsthe right to relocate an exhibitor after downsizing.Booth RelocationIf it becomes necessary to relocate an exhibitor after a booth assignmenthas been made, the AAAAI will contact the company involved and everyeffort will be made to reassign the exhibitor to a similar booth space.Restriction of ExhibitsThe AAAAI reserves the right to restrict or prohibit exhibits that aredeemed unacceptable for any reason. This may include people, items,conduct, printed materials or anything that may be objectionable to theexhibition. If such restriction occurs, the AAAAI will not be liable for anyrefunds, rentals or exhibit expenses. The decision of the AAAAI regardingexhibit applications is final.13

ExhibitorProspectusProduct/Service Description: Please write a brief description, 50 words or less. The AAAAI reserves the right to edit all copy submitted.______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Product/Service Listing: Please choose one category that applies to your organization.Allergenic Extracts Equipment/Supplies Physician EducationClinical Research Organizations Health/Body Care Physician RecruitmentComputer Hardware/Software Immunotherapy PublicationsDiagnostic Equipment Office Management SpirometryDiagnostic Testing Patient/Public Education Other: ________________________Environmental ProductsPharmaceuticals5. Signature of Agreement: This is your contract. Please retain a copy for your records.You are hereby authorized to reserve space for the organization listed above in the exhibition of the 2013 AAAAI Annual Meeting to be held February 22–26, 2013, at Henry B. GonzalezConvention Center in San Antonio, TX. We understand that the assigned space will be rented at the rate quoted in the Exhibitor Prospectus. We understand further that all space mustbe paid for in full on or before November 30, 2012. If assigned space is not paid for in full by the specified date, it may be reassigned to another exhibitor without notification, at thediscretion of the AAAAI. The last day to receive a partial refund for cancelled exhibit space is December 19, 2012. The exhibiting company agrees to abide by all rules and regulationsgoverning exhibits set forth in the Exhibitor Prospectus, which is made part of this contract by reference and fully incorporated herein.Hold Harmless Clause: The exhibiting organization assumes the entire responsibility and hereby agrees to protect, indemnify, defend and save the American Academy of Allergy,Asthma & Immunology, the Henry B. Gonzalez Convention Center, Freeman and their employees and agents harmless against all claims, losses and damages to persons or property,governmental charges or fines and attorney fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof,excluding any such liability caused by the sole negligence of the Henry B. Gonzalez Convention Center, its employees and agents.In addition, the exhibitor acknowledges that the American Academy of Allergy, Asthma & Immunology, Henry B. Gonzalez Convention Center and Freeman do not maintain insurancecovering the exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by theexhibitor.Authorized Signature: _______________________________________________________________________________ Date:_____________________Print Name:________________________________________________________________________________________________________________6. Payment Information: Applications submitted on or before October 5, 2012 require a 50% deposit of the total booth rental fee; applications submitted afterOctober 5 require full payment of the total booth rental fee.Total Booth Rental Fee:Spotlight Package:Deposit Enclosed:Balance Due by November 30, 2012:$___________________________$___________________________$___________________________$___________________________Check - payable to American Academy of Allergy, Asthma & ImmunologyAmerican Express Discover MasterCard Visa Amount to Charge: $____________________Card NumberExpiration DateCard Holder NameBilling AddressZip/Postal CodeCard Holder SignaturePlease return this application with the required payment to:American Academy of Allergy, Asthma & Immunology (AAAAI)Attn: Meetings Team555 East Wells Street, Suite 1100 • Milwaukee, WI 53202-3823Phone: (414) 272-6071 • Fax: (414) 272-6070Email: annualmeeting@aaaai.org15

ExhibitorProspectusExhibit HallFloor PlanREGISTRATIONLOBBYENTRANCE TOEXHIBITSMEMBERRESOURCECENTEREXHIBITSPOSTERSGENERAL SESSION16

annualmeeting.aaaai.orgDates to RememberOctober 5Application deadline for priority booth assignmentRight of first refusal deadline for sponsorshipsNovember 7Exhibitor registration and housing opensBooth assignments emailedExhibitor Service Manual onlineNovember 30Balance of booth fees duePrint deadline for exhibit descriptions in the Final ProgramPrint deadline for private social functions in the Final ProgramDecember 19Exhibitor housing deadlineLast day to obtain partial refund of cancelled exhibit spaceJanuary 4Deadline for giveaway requestsDeadline for mailing list requestsInsurance forms due to AAAAI and FreemanJanuary 11Deadline for function space requestsExhibitor housing cancellation deadlineJanuary 30Exhibitor badge registration deadlineAmerican Academy of Allergy, Asthma & Immunology (AAAAI)Attn: Meetings Team555 East Wells Street, Suite 1100 Milwaukee, WI 53202-3823Phone: (414) 272-6071 Fax: (414) 272-6070Email: annualmeeting@aaaai.org