Forms Template - The University of Waikato

University of Waikato Doctoral ScholarshipUNIVERSITY OF WAIKATO DOCTORAL SCHOLARSHIP REGULATIONS 2014These Scholarships are funded by the University of Waikato as part of its commitment to postgraduateresearch. The Scholarships are normally offered twice a year, to full- and part-time candidates for adoctoral degree of the University of Waikato. Candidates for the following doctoral degrees may applyfor a University of Waikato Doctoral Scholarship: Doctor of Philosophy (PhD), Doctor of Education(EdD) Part 2 only, Doctor of Juridical Science (SJD) Part 2 only, and Doctor of Musical Arts (DMA) Part 2only.1. University of Waikato Doctoral Scholarships are open to domestic and international applicants.2. All applicants must have submitted an “Application to Enrol 1 ” to apply for doctoral studies at the Universityof Waikato prior to, or at the same time as, applying for a Doctoral Scholarship. Scholarship applicationswill only be selected for consideration once the applicant has received an Offer of Place for Doctoral studyat the University of Waikato.3. Candidates already enrolled in a doctoral degree at the University of Waikato may apply. However, theSelection Panel will favour applications from new doctoral students and of those; preference will be given toapplicants who have completed the entry qualifications for doctoral study. Scholarships (of reducedduration) may be offered to a candidate who has been enrolled in doctoral studies for six months full-time,or twelve months part-time, or more.4. Scholarships are awarded on academic merit with a minimum grade of A – , in the previous two years of fulltimestudy (four years if part-time), expected for eligibility.5. Scholarship applications can be submitted any time. To be eligible for consideration, applicants must havean Offer of Place for doctoral study by the following dates: 31 October 2013 (for Round 1) and 30 April2014 (for Round 2). Enrolled applicants, or those with an Offer of Place for doctoral study, will beautomatically considered for the Round following submission of their scholarship application. Applicantsapplying for the first time to the University of Waikato will be informed when their Offer of doctoral study hasbeen approved – their scholarship application will be considered at the next selection Round. Unsuccessfulbut eligible applications from a given Round will be carried over to the next Round for consideration, but willnot be carried over to a third Round.6. All candidates will be advised in writing of the result of their application. The Selections Panel’s decision isfinal and no correspondence will be entered into following the selection meeting.7. The offer of a University of Waikato Doctoral Scholarship may only be taken up by candidates who haveformally completed the entry qualifications for, and then enrol in, doctoral studies. The Scholarship will notbe paid over periods of non-enrolment.8. The offer of a Scholarship must be accepted within a maximum of one month after the formal offer of theaward is made. If the candidate fails to accept the award within the one month period, the offer shall lapse.1 Comprehensive guidelines, advice and forms for applying for Postgraduate study can be found at www.waikato.ac.nz/sasd/postgraduate1

University of Waikato Doctoral Scholarship9. The tenure of each University of Waikato Doctoral Scholarship shall commence within six months of thedate the Scholarship is offered. During the tenure of the Scholarship, recipients must be enrolled asdoctoral candidates in their approved programme of research.10. For 2014, the total value of a Scholarship shall be a living allowance of up to $22,000.00 per annum (prorata for part-time candidates), and an amount equal to the annual tuition fees payable during the term of theScholarship. A thesis preparation allowance of up to $400 is also available. The value of the Scholarshipshall be determined from time to time by the University Council.11. The total term of any Scholarship will not exceed three years of full-time or six years of part-time enrolment.Termination of, or withdrawal from, a doctoral programme for which a Scholarship has been awarded, shallconstitute termination of the Scholarship awarded for that doctoral programme.12. Should a candidate submit their thesis for examination during the Scholarship period (and provided thecandidate remains enrolled), the Scholarship will end after its full term or upon the candidate’s finalcompletion of doctoral study, whichever is the earlier date. Final completion takes place when thePostgraduate Research Committee recommends the awarding of the degree.13. If, while in receipt of a Doctoral Scholarship, the candidate withdraws from their enrolment, or theirenrolment is terminated, the Scholarship will cease. If the candidate subsequently reapplies and is awardedanother University of Waikato Doctoral Scholarship, they will only be eligible for the outstanding amountremaining of the original Scholarship awarded.14. Where the recipient of a University of Waikato Doctoral Scholarship is offered other funding which does notpreclude other stipendiary awards, the recipient may apply to the Scholarships Committee for permission tohold the external funding while retaining up to fifty per cent of the current living allowance of the Universityof Waikato Doctoral Scholarship. Applications will be considered on a case-by-case basis. Other awardsthat, when combined, do not exceed fifty per cent of the current value of the living allowance of theirUniversity of Waikato Doctoral Scholarship in any one year, are permitted. Scholars must advise theScholarships Committee, in writing, of any other awards held.15. The University expects that the amount of time that candidates devote to their research will beproportionate to their enrolment status. This should equate to a minimum of 30 hours per week for full-timecandidates and 15 hours per week for part-time candidates.16. Candidates employed on a non-casual or non-part-time basis by the University of Waikato, will not normallybe eligible for a Scholarship.17. If, during the tenure of a Scholarship, a recipient’s circumstances change in such a manner that theircontinued eligibility for a Scholarship may be affected, they must inform the Scholarships Committee (viathe Scholarships Office) immediately.2

University of Waikato Doctoral Scholarship18. The Postgraduate Research Committee will provide advice and recommendations to the ScholarshipCommittee in regards to Progress Reports of Scholarship recipients that identify performance that is belowexpectation. A Scholarship may be terminated if the recipient is not meeting expectations in the ProgressReports. The holder of a Scholarship shall have the right to appeal to the Academic Board against anydecision to terminate the award.19. By accepting a Scholarship, the recipient agrees to participate in any publicity concerning the Scholarshiparranged by the University of Waikato.3

University of Waikato Doctoral ScholarshipUNIVERSITY OF WAIKATO DOCTORAL SCHOLARSHIP 2014APPLICATION FORMThis application must be submitted:By Post:In Person:The Scholarships OfficeStudent Information Desk/Drop BoxThe University of Waikato The Student Centre – Te Manawa, Level 2Private Bag 3105The University of WaikatoHAMILTON 3240HamiltonApplications close at 5.00 pm on the due dates: 31 October 2013 (for Round 1) and 30 April 2014 (for Round 2).[Should a closing date fall on a weekend or public holiday, the due date will be the next working day.]Enquiries can be directed to: Tel. +64 7 838 4439Fax +64 7 838 4130E-mail scholarships@waikato.ac.nzPlease ensure that all questions are answered and that all the required attachments accompany thisapplication form. Incomplete applications will not be considered.Application documents should be printed single-sided on white paper. Please do not staple documentation.If your circumstances change after the submission of this application, e.g. you apply for or receive anotherScholarship, please inform the Scholarships Office immediately.Y O U R P E R S O N A L D E T A I L SNAME AND UNIVERSITY OF WAIKAT O IDFull Name:Student ID:Contact Details for all correspondence from the University of WaikatoStreet Number and Name:Suburb:Post Code:Home Phone:Town/City:E-mail:Cell Phone:STUDY INTENTIONSFaculty/School:Department:Proposed Research Topic:1

University of Waikato Doctoral ScholarshipPROPOSED DOCTORAL SUPERVISIONProposed Chief Supervisor:Department:Faculty/School:A P P L I C A T I O N D E T A I L SINTENDED STUDYMy enrolment status in doctoral studies is/will be:Full-timePart-timePERSONAL STATEMENTPlease attach a personal statement of up to one page in length detailing why you should be consideredfor a University of Waikato Doctoral Scholarship. You may choose to incorporate some of the followingsubheadings:Past studies, highlighting research in particularPast fieldwork, employment, etc. [relevant to this application]Past attendance/presentation at seminars, conferences, and a list of publicationsFuture career plansOther information [relevant to this application]CHECK-LISTAll applicants please check that you have done the following: I have submitted an Application to Enrol at the University of Waikato OR I have already received anOffer of Place OR I am a currently enrolled student Provided the names and contact details of at least two referees Asked those referees to send confidential references directly to the Scholarships Office Attached a personal statement (of up to one page in length)2

University of Waikato Doctoral ScholarshipACADEMIC REFEREESPlease provide the names and addresses of at least two persons you have asked to forward confidentialreferences to the Scholarships Office.One of these referees must be either your proposed Chief Supervisor or a member of the academic staff at theinstitution at where you obtained the entry qualification for the University of Waikato doctoral programme.Those references (ideally on letterhead paper) may be sent by post or attached to an e-mail.Title and Name of Referee 1:Address:Telephone:Email:Title and Name of Referee 2:Address:Telephone:Email:Please note that additional references are permitted.FINANCIAL SUPPORTIf you are employed, how many hours a week do you work?If successful in gaining a scholarship, how many hours aweek do you intend to work?Have you applied for, or received, other funding for this programme of study? (please tick the appropriate box)YesNoIf yes, please name the funding provider.Please list all scholarships/prizes won in the last two years.Please list all other scholarship applications in process.3

University of Waikato Doctoral ScholarshipCONDITIONSI understand that if I am offered a University of Waikato Doctoral Scholarship, and accept it, I will only beeligible to be formally awarded the Scholarship if I meet all of the following criteria:Any anticipated or provisional grades used in calculating my eligibility are confirmed by the final gradesawardedI am enrolled in a doctoral degree programme at the University of Waikato within 6 months of the datethe Scholarship is offeredI am enrolled in a doctoral degree programme at the University of Waikato in the years of tenure.I also understand that:The offer of a Doctoral Scholarship is not an indication that I will automatically receive approval fromthe Postgraduate Studies Committee of the University of Waikato for acceptance into the doctoraldegree programmeI must read the University of Waikato Doctoral Scholarship Terms and Conditions 2 , prior to submittingmy application for a Doctoral Scholarship 3I will be required to sign the Terms and Conditions on acceptance of the ScholarshipBy accepting a Scholarship, I would agree to participate in any publicity concerning the Scholarshiparranged by the University of WaikatoI must inform the Scholarships Office if I receive any other funding during the tenure of my ScholarshipThe Scholarships Committee may terminate my Scholarship at any time if it is not satisfied that I amfollowing the required programme or am otherwise complying with the conditions governing theScholarship. I shall have the right to appeal to the Academic Board against any decision to terminatethe award.P R I V A C Y D E C L A R A T I O NThe information requested in this application form will be used solely for the purposes of assessing yourapplication for the University of Waikato Doctoral Scholarship. Personal information contained in thisapplication will be made available to relevant staff of the University of Waikato and external supervisors orselection panel members.The University of Waikato undertakes to store your application in a secure place in the event that you aresuccessful in gaining an award or are selected as a reserve candidate for an award. In the event that you areunsuccessful in gaining an award, the University of Waikato undertakes to destroy your application to preserveits confidentiality. Should you have reason to believe that information held about you in either your applicationor your academic record is incorrect, you have the right of access to, and correction of, that information.The University may contact the persons you have named in your application as referees for further information.Any such direct contact with these referees will be made on a strictly confidential basis. The University may notdivulge details to you about the content of such confidential references without the written authorisation of thereferee concerned.S I G N H E R ESignature:Date:[2 The full URL is http://www.waikato.ac.nz/research/scholarships/pdf/UoWDoctTerms&Conditions.pdf.3 If you have any queries regarding these terms and conditions, please contact the Scholarships Office prior to submitting your application.4

University of Waikato Doctoral ScholarshipREFEREE’S REPORTApplicant’s Name:Student ID:Please provide a confidential academic reference (on, or attached to, this form) for the above-named applicant for aUniversity of Waikato Doctoral Scholarship. This reference will only be used by the Scholarships Committee in determiningthe applicant’s eligibility for the Scholarship.While you are welcome to give your reference to the applicant, it would be appreciated if you could send it directly to thefollowing address (or e-mail it as an attachment to scholarships@waikato.ac.nz) by 31 October 2013 (for a Round 1application) or 30 April 2014 (for a Round 2 application):The Scholarships OfficeThe University of WaikatoPrivate Bag 3105HAMILTON 3240Referee’s Name:University/Dept:Signature:Date:5

University of Waikato Doctoral ScholarshipREFEREE’S REPORTApplicant’s Name:Student ID:Please provide a confidential academic reference (on, or attached to, this form) for the above-named applicant for aUniversity of Waikato Doctoral Scholarship. This reference will only be used by the Scholarships Committee in determiningthe applicant’s eligibility for the Scholarship.While you are welcome to give your reference to the applicant, it would be appreciated if you could send it directly to thefollowing address (or e-mail it as an attachment to scholarships@waikato.ac.nz) by 31 October 2013 (for a Round 1application) or 30 April 2014 (for a Round 2 application):The Scholarships OfficeThe University of WaikatoPrivate Bag 3105HAMILTON 3240Referee’s Name:University/Dept:Signature:Date:6