Handbook 2011 -12 working copy - Le Jardin Academy

lejardinacademy.org

Handbook 2011 -12 working copy - Le Jardin Academy

The Parent and Student Handbook is designedto address policies and procedureswhich concern parents and students.Parents should review and discuss thismaterial with students of appropriate ageand maturity.This handbook is intended as a generalguide to Le Jardin Academy. It does notpurport to cover all policies, procedures,traditions or activities. School policies andprocedures may be modified by the Headmasterand Board of Trustees to meet theongoing needs of Le Jardin Academy.Since the needs of the school change fromtime to time, the policies and programsdescribed herein are offered as a guide tocurrent practices and are not intended tocreate a contract between you and theschool. Le Jardin reserves the right tochange or delete any policy, practice orbenefit, at anytime with or without advancenotice. Significant changes will be communicatedto the school community in writing.Guidelines and policies in the handbooksupersede all those in previous handbooks.Table of Contents__About Le Jardin Academy ........................................... 6International Baccalaureate:School-Wide Program ............................................ 6The Learner Profile ................................................. 6Character Development .......................................... 6School-Wide Agreements ....................................... 6School History ........................................................ 7Board of Trustees ................................................. 10Administration ....................................................... 10Professional Associations ..................................... 10Programs .............................................................. 10Admission ............................................................. 11After-School Care / Extended Day ........................ 11Bicycle Riders ....................................................... 12Bus Transportation ............................................... 12Code of Conduct for Parents ................................ 12Child Protective Services ...................................... 12Communication .................................................... 12Counseling / Guidance ......................................... 13Harassment Policy ................................................ 14Tribes ................................................................... 15Dangerous Substances ........................................ 15Discipline Procedures ........................................... 15Emergency Procedures ........................................ 16Financial Aide and Scholarships .......................... 18Fundraising ........................................................... 19Gifts to Employees ............................................... 20Health and Illness ................................................. 20Confidentiality ....................................................... 23Hours .................................................................... 24Insurance Coverage ............................................. 24Learning Responsibility ........................................ 24Libraries ................................................................ 24Lifeguard Policy .................................................... 25May Day ............................................................... 25Parent / Faculty Association ................................. 25Problems at Home ............................................... 25Professional Development Days .......................... 25Religious Policy .................................................... 25School Pictures..................................................... 26School Store ......................................................... 26Student Behavior .................................................. 26Student Records ................................................... 27Student Work Public Release Policy .................... 27Student Information Form ..................................... 28Summer Fun ......................................................... 28Teacher Work Days .............................................. 28Telephone ............................................................ 29Transportation Policy ............................................ 29Travel During a Crisis ........................................... 30School Sponsored Travel ..................................... 30Tuition ................................................................... 31Tutoring ................................................................ 33Vehicle Identification ............................................ 33Visitors .................................................................. 33Junior School ............................................................ 35Lower School ............................................................ 47Middle / High School ................................................. 67Summer School ........................................................ 905


About Le Jardin Academy . . .International Baccalaureate:SCHOOL-WIDE PROGRAM_____Le Jardin Academy is an International BaccalaureateWorld School. The school was authorized tooffer the Primary Years Programme (PYP) and theMiddle Years Programme (MYP) in 2010. Theschool will receive its authorization visit for the IBDiploma Programme (D) in December of 2010, andexpects to be authorized to offer that program earlyin 2011.All three programs focus on academic excellencethrough an articulated, internationally recognizedcurricular continuum. Students are supported in:exploring the content through inquirydeveloping personal learning skillsunderstanding the connections between subjectsbecoming aware of the real world applications ofwhat they are learningIB students are perpetually curious, fully engagedcitizens, who both embrace their own culture andare open and responsive to the perspectives of otherpeople and cultures.Through recognizing their common humanity andshared responsibilities as stewards of the Earth,students gain, not only a broad base of knowledge,but also a commitment to active involvement in theworld around them.THE LEARNER PROFILE_______Our expected school learning results aim at fosteringthe skills and attitudes necessary for success inthe 21 st century.IB learners strive to be:Inquirers-They develop their natural curiosity andacquire the skills necessary to conduct and showindependence in learning.Knowledgeable-They explore concepts, ideas, andissues that have local and global significance. Theyacquire in-depth knowledge and develop understandingacross a broad and balanced range of disciplines.Communicators-They understand and express ideasand information confidently and creatively in a varietyof modes of communication.Thinkers-They exercise initiative in applying thinkingskills critically and creatively to recognize and approachcomplex problems, and make reasonable,ethical decisions.Principled-They act with integrity and honesty, with astrong sense of fairness, justice, and respectfor the dignity of others. They take responsibility fortheir own actions.Open-minded-They are open to the perspectives,values, and traditions of other individuals and communities.They are accustomed to seeking andevaluating a range of points of view, and are willingto grow from the experience.Caring-They show empathy, compassion, and respecttowards the needs and feelings of others.They have a personal commitment to service.Risk-takers-They have the independence of spirit toexplore new roles, ideas, and strategies. They arebrave and articulate in defending their beliefs.Balanced-They understand the importance of intellectual,physical, and emotional balance to achievepersonal well-being for themselves.Reflective-They give thoughtful consideration to theirown learning. They assess their strengths and limitationsin order to support their personal development.CHARACTER DEVELOPMENT__Le Jardin Academy is committed to character developmentin its students. In addition to focusing on theten attributes described by the Learner Profile, positiveattitudes and actions are emphasized throughpresentations, reading and discussion of relatedliterature, speakers, and community service projects.Students are empowered to choose and takeresponsible action based on the values that we as acommunity of educators and parents model and advocate.SCHOOL-WIDE AGREEMENTS__The entire school community is expected to upholdthe following four behavior expectations at all times:1. Mutual Respect2. Attentive Listening3. Appreciation/No put downs4. Right to participate/Right to pass6


SCHOOL HISTORY____________Founded in 1961Madame Henriette Neal, a native of France,Nona Springel and Mary Johnston founded theschool in 1961 as a preschool at St. John LutheranChurch in Kailua. The school was knownas Le Jardin d'Enfants (the Garden of Children),and Madame Neal provided special instruction inthe French language. The following year theschool added a Kindergarten class and adoptedRomalda Spalding’s Writing Road to Reading, toteach language arts (a program feature that continuesto this day).Two years later, Mrs. Johnston sold her shares ofthe school enterprise to Madame Neal and begandeveloping and writing Total Reading materials,based on the Orton (Spalding) phonics research.Total Reading (totalreading.com) has spreadfrom schools in California to many other states,and seven years ago Le Jardin adopted the TotalReading program, which facilitates our studentsas they excel in language arts. Mrs. Johnstoncontinues to impact the education of our students,and still generously donates Total Readingbooks, phonogram cards and workbooks to theschool.Nona Sprengel left a year later to pursue a doctoraldegree in Psychology.During the next eight years, a new grade wasadded nearly every year. By 1968, the schoolextended through grade 6 and had an enrollmentof more than 100 students. Prior to MadameNeal's death in September 1973, Mrs. DorotheaRalston, a teacher at the upper grade levels, providedleadership for the school until the new director,Mrs. Tallulah Bennett, was appointed inthe fall of 1973. Mrs. Bennett directed the schoolfor two years.The 1970’sIn 1975, James M. Taylor became Headmaster.Prior to coming to Le Jardin Academy, Mr. Taylorhad been an administrator at the Choate Schoolin Connecticut and had been Headmaster forsome twenty years at Hawaii Preparatory Academyon the Big Island.the years immediately following his appointment,Le Jardin became more permanently housed inthe leased facilities of three contiguous churcheson Kailua Road: St. John Lutheran, KailuaUnited Methodist (1976), and Kailua Baptist(1981). The school continued to use the poolfacilities of the nearby YMCA for swimming instructionand recreation. In the 1977-78 schoolyear, Le Jardin added a 7th grade which was followeda year later with the addition of an 8thgrade. During the first six years of Mr. Taylor'sleadership, school enrollment doubled, goingfrom 195 in 1975 to 399 in 1980.The 1980’sStephen E. Switzer was appointed Headmasterin July 1985. Prior to coming to Hawaii, Mr.Switzer headed Episcopal Day School in Jackson,Tennessee, the Lotspeich School in Cincinnati,Ohio, and Community School in St. Louis,Missouri. Le Jardin's fourth Head brought to theschool skills and emphasis in the areas of development,institutional organization, public relations,communication, and curriculum development.In 1985, the Parents’ Association was establishedand an annual giving program (KokuaFund) was initiated. The school’s French Choirtraveled to the mainland and Europe, and representedthe state at the restoration ceremonies ofthe Statute of Liberty. Under Mr. Switzer’s guidance,the National Parks Tour and ColoradoRockies Expedition were begun, as well as studentexchange trips (Friends Sharing WithFriends) to Japan and China. In 1992, Le Jardinmerged with The Windward Preparatory School,and enrollment reached 462 students. In 1993,the school received major funding from the E.E.Black Fund/Hawaii Community Foundation forthe “Teachers As Professionals” initiative. LeJardin also received a $1,000,000 grant from TheHarry and Jeanette Weinberg Foundation for thepurpose of financial assistance to economicallychallenged families. During Mr. Switzer’s twelveyears, the school was accredited twice by theWestern Association of Schools and Colleges(WASC), in 1991 and again in 1997 for the sixyearmaximum terms.7


The 1990’sThomas A. Read, President Emeritus of the IndependentSchools Association of the CentralStates (1982-1993) served as the Interim Headmasterfor 1997-98. That year, the faculty recordedstandards and benchmarks for eachgrade level in all major curricular areas. Theschool received $18,000 from the Hawaii CommunityFoundation to fund LJA’s TechnologyPlan, which focused on the faculty’s learning touse computer technology and computer instructionbeing integrated with classroom curriculum.With Read’s leadership, a group of faculty, trustees,parents, teachers, and alumni created astrategic plan.Adrian G. Allan became Le Jardin’s fifth permanentHeadmaster in the fall of 1998. Formerly ateacher of math, English as a foreign languageand science; a curriculum coordinator, InternationalBaccalaureate Coordinator, and SecondarySchool Principal; Mr. Allan brought a wide rangeof experience to the position. Having worked atthe Cayman Islands High School, Belair HighSchool in Jamaica, St. Stephen College in theUnited Kingdom, and three different schools inFinland, he most recently came from the StavangerAmerican School in Norway. His educationincludes a B. S. degree in Psychology fromLeeds University, a Masters in Educational Leadershipfrom the University of Alabama, a PGCE inPhysics and Math from Cambridge University,The Art and Craft of the Principalship certificationfrom Harvard University, and various intensivecomputer courses. Before joining Le JardinAcademy, Mr. Allan had established a middleschool, designed and developed long distancelearning for a network of schools, integrated internationalcurricula, and served on numerous accreditationteams.The 1998-1999 school year was characterized bychange. Under the leadership of the school’sTeachers as Professionals (TAP) and technologyCommittees, teachers worked on documentingand presenting to their peers a unit of studywhich integrated subject areas, addressed standardsand benchmarks, and incorporated the useof technology. The Middle School was furtherdefined and developed under the leadership ofHeadmaster Allan, who acted as the MiddleSchool Principal and established a Middle SchoolTeam. The following year, he handed over thereins of the Principalship to Ms. Vicki McNeill.The development of a native Hawaiian plant habitat,marsh research, and a reforestation projectsupported the school’s focus on building a betterenvironment. Per tradition, the third grade contributedto the Bishop Museum Collaboratory Exhibit--which,this year, is touring selected museumson the mainland. Beginning in March, facilitieswere constructed on the 24-acre Kapa’aQuarry Road site with views of Kawai Nui Marsh,Mount Olomana, and the Ko’olau MountainRange. Five buildings, housing Kindergartenthrough Eighth grade, the administration, a resourcecenter, and specialty rooms were completedby summer’s end.The school in 1999-2000, has had one of its mostsignificant years to date with the opening of itsnew campus at the Kapa’a Quarry Road site.The major improvements carried out throughoutthe year were the construction of a basketballcourt, a swimming pool (the largest salt pool inHawaii), the installation of the computer room,the establishment of the mobile computer unit,the general grassing and landscaping of the campus,and the construction of a safe playground forour students. A federal e-rate grant assisted theschool to be on the cutting edge of technologywith its own network, computers in every classroom,and a full-time technology administrator/computer teacher. In spring, the school was visitedby representatives of the WASC and successfullycompleted a mid-term evaluation report.8


The 21 st CenturyIn 2000-2001, the Board of Trustees unanimouslyvoted to start a high school and raised over $3million dollars for this purpose. In August, 2002,the High School opened with 50 students ingrade 9 and with Adrian Allan, the current Headmaster,as the High School Principal. The newlyerected high school buildings consist of 10 classrooms,including biology and physical sciencelaboratories, and the Wang auditorium, accommodating450 people. A second library for thehigh and middle school students use was createdwith the reinstatement of the Holomua portable toits original purpose. Additional parking and aroad around the back of the school were constructed;a soccer field and a new play structurefor K-1 st grade students were completed. Theschool installed a wireless network that coversthe entire Main Campus, and the Junior Schoolwas finally linked by wireless to the MainCampus. Le Jardin was the first school on theisland to announce that all high school studentswould be required to lease a laptop computerfrom the school, which placed Le Jardin at thecutting edge of educational technology. A thirdsection for grade one was added, bringing theschool enrollment to 545 students. For the firsttime in its history, the school had waiting lists atall grade levels.During the 2002 - 2003 school year, Le Jardinwas evaluated and re-accredited by the WesternAssociation of Schools and Colleges (WASC)and the Hawaii Association of IndependentSchools (HAIS). The school once again earnedthe highest level of accreditation: a full six-yearterm from both organizations.In August 2003, the school’s enrollment in allgrades increased to 616 students. With theopening of grade 10, the High School enrollmentgrew to 100 students. The High School becamea testing center for the PSAT, SAT I and II tests;inducted its first students into its chapter of theNational Junior Honor Society; and elected itsfirst High School Student Council. Major improvementswere made to the school’s librarycollection, particularly for Middle and High Schoolstudents with the addition of over 700 new booksin their library and several electronic referencesonline. The Biology laboratory was equippedwith over $30,000 worth of equipment.The Middle School teachers began using anonline grading program and joined the highschool teachers in using the WinSchool programto publish their grades and interims for parents.A popular new homework and event calendarwas established on the school’s revamped website,and the “Le Jardin Bulletin” was distributedelectronically to Middle and High school studentsand their parents.The growth in the Lower School continued withthe addition of a third section of grade two. Thecomputers in the Lower School laboratory wereall replaced with upgraded models, and an artistin-residenceprogram was established with thefinancial support of the Parent Faculty Association.In 2004, the school’s student body increased to700, with the opening of grade 11 and the additionof a third section for grade three. MiddleSchool Principal, Ms. Victoria McNeill added HighSchool Principal to her list of duties, and is nowthe Middle and High School Principal. TeacherTeam Leader positions were created in each divisionto assist Ms. McNeill in her role as principalof both divisions. The High School enrolled itsfirst students in the National Honor Society, andstudents will take their first Advanced Placement(AP) examinations in Art, Biology and Chemistry.Ms. Kaori Brown, a Le Jardin Academy firstgrade teacher, became the Lower School Principal.Ms. Brown replaces Ms. Mollie Sperry, wholeft the school to become the Head of Academyof the Pacific. In 2007, Ms. Brown left Le JardinAcademy to found her own girls’ school andHeadmaster Allan acted as the interim principalof the division while a new principal was identified.Mr. Patrick J. Foehr joined the school inAugust of 2009.In February of 2007, the school began work onthe next phase of its development, with the constructionof 18 new classrooms and a gymnasium.This phase is scheduled to be completedin July of 2008.9


BOARD OF TRUSTEES________Le Jardin's charter as a nonprofit corporation,organized exclusively for educational purposes,provides that the business and property of theschool shall be managed and controlled by theBoard of Trustees, all of whom serve withoutcompensation. The board consists of approximatelytwenty trustees who are past or currentparents, or members of the community who mayhave no other affiliation with the school. Thetrustees are elected by the members of theschool corporation. New trustees are appointedby the Board to fill vacancies as they occur.The role of the Board of Trustees is to determinethe mission of the school and see that it is carriedout, to set policy affecting fundamental matters,to plan the near and long-term needs of theschool, and to hire the Head of the school. TheHead is responsible for the day-to-day operationsof the school. The Board of Trustees meetmonthly, with the major part of its work conductedthrough committees, composed of both trusteesand non-trustees. The board has several standingcommittees: Building and Grounds, Committeeon Trustees, Development, Executive, Finance,and Personnel. A list of the current trusteesis published in the annual School Directory.ADMINISTRATION____________The administration, known as the ManagementTeam, manages the daily operation of the school.The nine member team is comprised of theHeadmaster, the Middle and High School Principal,the Lower School Principal, the JuniorSchool Principal, the Business Officer, the Directorof Development, the Physical Plant Manager,the Director of Technology, the Public RelationsDirector and the Director of Admission and Marketing.As a parent, it is important for you to know theproper channels of communication. The basicrule is to begin with the person closest to the issue.For issues dealing with your child, theteacher responsible would be the first step, followedby the Junior School Principal for Pre-Kindergarten and Junior Kindergarten, or theLower School Principal for Lower School students,or the Middle School Principal for MiddleSchool students, or the High School Principal forHigh School issues. For issues dealing with developmentof the school - new site, capital campaign,annual giving or fundraisers, please callthe Development office. The Director of Admissionsand Marketing is responsible for studentenrollment and financial aid. Financial mattersare handled first by the accounting staff, and thenthe Business Officer. The PR Director handlesissues related to promoting the school within thecommunity. These would include publicationsabout the school in all forms of the media. Finally,if the problem has still not been addressed toyour satisfaction, please contact the Headmaster.A listing of administration and staff is found in theSchool Directory.PROFESSIONAL ASSOCIATIONSLe Jardin is a member of the International Baccalaureate,the National Association of IndependentSchools (NAIS), the Hawaii Association of IndependentSchools (HAIS), National Association ofSecondary Schools (NASS), Hawaii Associationof Middle Schools (HAMS), National Associationof Middle School (NAMS), Educational RecordsBureau (ERB), Student and School ScholarshipService (SSS), Secondary School AchievementTest Board (SSATB), Association of Supervisionand Curriculum Development (ASCD), the ElementarySchool Center (ESC), Association forChildhood Education International (ACEI), NationalAssociation for the Education of Yong Children(NAEYC), Hawaii Association for the Educationof Young Children (HAEYC), and Hawaii Alliancefor Arts Education. The school is a testingcenter for the PSAT, SAT I and II.PROGRAMS_________________The School offers a high quality co-educationalprogram for students from the ages of 3-5 yearsin its Pre-Kindergarten and Junior Kindergartenclasses at the Junior School, through the LowerSchool (grades K-5), Middle School (grades 6-8),and High School (grades 9-12). For more detailsabout each of these divisions and the strong programsthat are offered, please consult the sectionsof this handbook dedicated to each division.10


ADMISSION__________________Le Jardin admits students of any race, color, religion,or national and ethnic origin to all therights, privileges, programs and activities generallyaccorded or made available to students ofthe school. It does not discriminate on the basisof race, sex, religion, national origin or disabilityin administration of its educational policies, admissionpolicies, scholarship and other schooladministered programs, as provided by federaland state law. Le Jardin operates within ourState and Federal law to follow the Americanswith Disabilities Act (ADA), and accept studentswith disabilities within reasonable boundaries byconsidering whether the acceptance would resultin undue hardship to the school.Le Jardin is accredited by the Western Associationof Schools and Colleges and the InternationalBaccalaureate. This year school openedwith a student body of 805 in grades Pre-Kthrough Grade 12. The school is currently dividedinto four sections: the Junior School (Pre-K &Junior K), Lower School (Grades K –5), MiddleSchool (Grades 6-8), and High School (Grades 9-12). Our first graduating class was the class of2006.New students are accepted at all grade levelsbased upon vacancies. In Pre-Kindergarten andJunior Kindergarten, students attend an observationgroup and are accepted based upon developmentalreadiness. All students entering theJunior school must be toilet trained prior to attendance.In Kindergarten through Grade 5 studentsare evaluated on information gathered from aninteractive session, admission test, teacher recommendations,and academic reports of the currentand past year. In Grades 6-12 students areevaluated on the information outlined above aswell as results of the Secondary School AdmissionTest (SSAT) and interview. Leadership skillsand special talents are also taken into consideration.Preference is given to applicants who are childrenof faculty, staff, and alumni, as well as childrenwho have siblings attending Le Jardin.An admission committee that is composed of facultyand administration reviews all applicants.Letters of acceptance are mailed in the Springaccording to HAIS guidelines. All Students areexpected to maintain an acceptable level of work,and to demonstrate responsible citizenship, attentiveness,and consideration of others.Open Houses are held in November, Januaryand February, and are a wonderful opportunityfor us to share our school with prospective studentsand their families; as well as a time for currentfamilies to view your students work and lookat curriculum for the following year. As parents ofstudents at Le Jardin Academy, you are the bestpromoters of our school. Please advise us of anyfamily you know that may be interested in ourschool. The Admission department can forwardschool information brochures to them. Pleasecontact the Director of Admission with any questionsor comments. Susan Taylor can be reachedat susan.taylor@lejardinacademy.org or call 261-0707, ext. 1310.AFTER-SCHOOL CARE /EXTENDED DAY______________Students have the opportunity to stay in the samenurturing environment after their regular schoolday by participating in the Extended Day program.The Extended Day program provides ageappropriate care including homework monitoring,crafts, sports activities, and field trips. The programis available for Pre-Kindergarten at 11:20a.m., Junior Kindergarten at 2:30 p.m., andgrades K-8 immediately following respective dismissaltime. The program ends at 6:00 p.m. forall grade levels. Extended Day is also availableduring Teachers Work Days, winter and springbreaks, with flexible options offered for registration.The Extended Day program at the Junior SchoolCampus is licensed for 39 students, with a ratioof 12 students per class for Pre-Kindergarten,and 15 students per class for Junior Kindergarten.The Extended Day program at the MainCampus is licensed for 160 students, with a ratioof 15 students per class for grades Kindergartenand up. Detailed information regarding hours,fees, policies, calendars, and activities is publishedin the Extended Day Program ParentHandbook and on the LJA website.To reach the Junior School Extended Day,please call 478-7693. To reach the main campusExtended Day, please call 306-0693.11


BICYCLE RIDERS_____________No students may ride bicycles, skateboards,skates or roller blades to the Lower, Middle, orHigh School Campus. Access to the Main Campusby students on bicycles using Kapa’a QuarryRoad or the highway is illegal.BUS TRANSPORTATION_______The school is served by city bus, No. 70, whichvisits once before school and once after school,arriving on campus at 7:30 a.m. and departing at3:30 p.m. During the afternoon, a second bus,No. 56, serves the school at 3:35 p.m. Theschool will notify students if there are anychanges to the bus service.CODE OF CONDUCTFOR PARENTS ON CAMPUS___Le Jardin Academy is a private school and expectshigh standards of behavior from its employeesand students. This comes directly from theschool’s philosophy statement which says thatwe will achieve our mission by “believing thathigh expectations and high standards are importantin academics and in personal ethics, integrity,and behavior”.Le Jardin Academy is grounded on the conceptof mutual respect, and the school’s philosophystates that education at Le Jardin is done in partnershipwith our student families. This meansthat when a parent is on our campus, he/she isan educator of all of our students. As educators,parents need to model the kind of behaviors thatwe wish to instill in our students. When parentsselect Le Jardin Academy for their child, theyselect a school that requires mutual respect andcivility at all times for its community. It is thereforea requirement that parents model respectfulbehavior at all times on campus during interactionsbetween themselves and the students, faculty,other parents, or the school’s employees.Parents are required to follow all of the school’spolicies.Parents who are unwilling or unable to followthese guidelines will first be given a verbal warningby the Headmaster, a second occurrencewill result in a written warning, further incidentswill result in the parent being banned from thecampus, or even being asked to withdraw theirstudent from the school.CHILD PROTECTIVE SERVICES_Le Jardin Academy is required by law to cooperatewith the Child Protective Service (CPS). ACPS social worker may request to meet with achild at school. The parent does not have to benotified in advance of such a meeting. Theschool is also obligated by law to report to CPSany suspicion of abuse.COMMUNICATION____________Conferences and Report Cards -Conferences with parents have a threefold purpose:to gather information about the child’s environment;to relate the physical, emotional, social,and academic progress of the student; andto establish a working relationship between theparents and teachers. At conference time, teachersmeet with parents at a mutually convenienttime, before, during, and after school, or during aconference day.PublicationsLe Jardin Events CalendarThe school’s website hosts an up-to-date schoolevents calendar that will keep you informed aboutwhat is happening at the school. For High andMiddle School it includes access to Senior SystemsMy Backpack, which allows you to trackyour student’s homework and academic progress.School DirectoryA school directory is distributed in early fall withnames, addresses, and phone numbers of parentsand students. Printed by the Parent FacultyAssociation, the “Buzz Book” includes membersof Board of Trustees, Parent Faculty AssociationBoard, and school faculty, staff, and administration.For easy reference, it also includes Le Jardin’scalendar of important events. The directoryis intended to be used solely for school relatedand approved activities. Any suspected misuseof the directory should be reported to Le Jardin’soffice immediately.12


Le Jardin WebsiteLe Jardin has an active website for each of theschool programs, and parents are expected tolog onto the site weekly. This site has posted, acopy of the Headmaster’s and Principal’s Messages.Parents and students can also see imagesand read articles about major schoolevents. The website address is http://www.lejardinacademy.org.Le Jardin Academy JournalAnnually, Le Jardin Academy publishes the LeJardin Academy Journal, a magazine of schoolactivities, programs, accomplishments and news;and alumni notes, activities and accomplishments.COUNSELING /GUIDANCE PROGRAM________At Le Jardin, counselors are considered to bevital educational resources for students as theydevelop skills in intra-personal and inter-personalproblem-solving. With this in mind, students areencouraged to consider and utilize the counseloras a non-disciplinary, non-punitive, confidential,and student-centered resource for assistance inmanaging the complexities of their lives.In order to support the school’s goals of supportingstudents as they learn to be responsible communitymembers, participation in teacher/administrator-referred or peer- requested problem-solvingor mediation is required.Parents are encouraged to support their childrenin using this resource as they develop as independentproblem solvers. Parents are also invitedto contact the counseling department tohelp the counselors better understand their childrenand/or to gain understanding about the skillstheir child is learning or to request more informationabout situations their child is involved in.Unlike some schools, where a visit to the counselorinvariably indicates a serious problem, LeJardin considers the counselors at all levels to bea part of the everyday educational process.Counselors offer assistance and support in awide variety of areas: individual counseling/problem solving, skill development following disciplinaryaction, peer problem solving, classroomguidance, consultant for teachers, administratorsand parents, program development, and additionallyin high school, course selection, testing information,college guidance and application process,career guidance.School counseling of individuals involves a shortterm,comfort or problem-solving approach. Itdoes not involve therapy or long-term sessionsrelated to in-depth exploration and processing ofproblems. Individual counseling at school is voluntaryfor all students, except when it is parentreferred,teacher-referred (because of disruptionof the teaching process), or administratorreferred(following a disciplinary incident).Parent Contact / Confidentiality Principal referral: After a student has beensent to the Principal for discipline reasons,the Principal may refer that student to thecounselor in order to review and practiceskills that would help them consider theirchoices and become more capable in selfmanagementand problem-solving. Theseskills may include: self-calming, anger management,I-messages, perspective taking;active listening, steps of peer problemsolving.In grades K-8, parents are informed of a referralby the Principal through a notationon the note or discipline slip sent hometo parents regarding the discipline issue.Parents are invited to contact the counselorif they would like a description ofthe skills covered in the counseling session,and/or to give additional insight intotheir child.In grades 6-12, if the student was referred bythe Principal without receiving a disciplineslip, parents are informed in theevent that the presenting problem indicatesthat there exists a clear and imminentdanger to their child or others, iftheir child might benefit from outsidecounseling, or if their child is not makingreasonable progress towards resolvingthe problem.13


Teacher referral: When a student is experiencingrepeated difficulties in class or withpeers, and the situation has not improvedwith the teacher’s intervention, a teacher mayrefer a student to the counselor to review andpractice skills that would help him/her focusor get along better with peers.The counselor will inform parents of ateacher referral in the event that the presentingproblem indicates that there exists a clearand imminent danger to their child or others,if their child might benefit from outside counseling,or if their child is not making reasonableprogress towards resolving the problem. Self-referral: Students have the opportunityto request an appointment at the counselor’sto get help in solving a problem, to air agrievance, or just be listened to attentively.Parents are informed of such a visit if it isindicated that there is a clear and imminentdanger to the student or others, if their childmight benefit from outside counseling, or iftheir child is not making reasonable progresstowards resolving the problem. Peer-referral for problem-solving or mediation:Students have the opportunity to requestanappointment with another student or studentswho are needed to help solve a problem.As members of a working community,each student is considered a vital part of theproblem-solving process. If it is requestedthat a student participate in a problemsolvingor mediation session, it is consideredpart of the learning process at Le Jardin thatall students take part. Problem-solving ormediation sessions follow a firm sequence ofspeaking, listening, paraphrasing, and brainstormingmutually agreed upon solutions.Students are held to these agreements:1. to be respectful (let the other person tellhis/her story without interruption, no2. name-calling, put-downs or fighting),3. to be responsible (be honest, own yourpart in the problem, work to solve theproblem).Notes: If more than one student has a problem witha peer (the same or different issue) theymust sign up for separate problem solving ormediation sessions or decide on one personwho will represent the issues. If a person is involved in a situation wherethey are needing help from two or morepeers to mutually manage a problem (ex. aperson feels like two friends are pulling him/her to only play with one of them, or a personis requesting that his/her peer group handleconflicts differently), all directly involved personsmay participate. Participants who donot follow the problem solving agreementswill be asked to leave.HARASSMENT POLICY_______Not all peer problem issues are appropriate forpeer problem solving. If a student feels intimidatedby another student, that student is encouragedto follow harassment procedures. Harassmentis considered to be any verbal or nonverbalaction which creates for the target a hostile,intimidating or offensive learning (or work)environment.As delineated from teasing, harassment is teasingthat is deeply hurtful and/or happens over andover. It includes: written, spoken or body languagecommunication that conveys hurtful teasing,taunting, name-calling, bullying, insulting,swearing, threatening, purposeful excluding, rumorspreading, and any other actions that violatea person’s physical or emotional space. This caninclude violations against you personally, againsta group who share your personal characteristics(gender, race, religion, etc.), or against your familymembers.Students (gr. 4 and above) are taught harassmentprocedures as follows:1. Say “stop.” Use an assertive, “I statement.”Example: “I feel angry and hurt when youdo/say that. I need you to stop.”14


2. If the person does it again, tell someonewhat happened (teacher/ counselor/ principaland parent).3. Write down what is happening. Keep a record.(the date, place, description of whathappened, who else saw what happened)Optional: Tell the person that you are keepinga record of what is happening.4. If you feel able, sign up for mediation withthe person. This is another type of record.5. If you do not want to discuss the problemdirectly with the harasser, you could describethe problem to the counselor. Thecounselor would then meet with the harasserto discuss the situation and informhim/her of the need to stop. A writtenagreement may also be utilized.6. Parents are also encouraged to bring theproblem to the attention of the counselor,principal, or vice principal.TRIBES _____________________Tribes is “a process that creates a communityculture that maximizes learning and human development.”The outcomes of Tribes strategiesare measured both in terms of increased academiclearning and an increase in healthy, mutuallyrespectful peer interactions. Utilizing the latestresearch in brain functioning and the bestpractices in education, the Tribes process engagesstudents in their own academic learning.Students are also supported in putting principlesof sound character into action through discussionand intentional, small-group practice of constructiveinterpersonal skills. All school faculty receivea four-day training which certifies them in theTribes process.Tribes Agreements:Mutual RespectAttentive ListeningAppreciation/No put downsRight to participate/Right to passIn Middle School, weekly teaming activities arealso called Tribes. These activities utilize theconcepts of the Tribes process and focus furtheron the skills involved in solving problems as agroup.DANGEROUS SUBSTANCES___In order to protect the health, moral, and qualityeducation of our students, Le Jardin has no tolerancefor the use or possession of dangerous substances.It is a violation of established schoolpolicy to have any drug-related paraphernalia orprohibited substance on campus or at a schoolactivity or function.Prohibited substances include, but are not limitedto, alcoholic beverages, tobacco, marijuana, prescriptiondrugs which are not authorized in advanceby a medical prescription and reported tothe office, or any other illegal or controlled drug.Use, possession, or transfer of such a substance,on or off campus is a violation of this policy andwill result in immediate suspension and probableexpulsion.It should also be clear that the possession of firearms,knives, flammable substances (includingcigarette lighters), explosives, fireworks, maceand the like is also in violation of establishedschool policy. Use, possession, or transfer ofthese items will result in immediate suspensionand probable expulsion.DISCIPLINE PROCEDURES_____1. The Divisional Vice Principals will handledisciplining students, including recommendingexpulsion. The Divisional Principals willmeet with students to convey discipline decisions.2. The Headmaster is the last person withwhom a student or parent can appeal a disciplinedecision. The Headmaster’s decisionin this area is final. After the Headmasterhas ruled there are no other opportunitiesto question a discipline decision.3. The Headmaster is the only person that astudent and/or a student’s family may appeala punishment of up to and including 3days suspension.4. For offences that attract a punishment inexcess of 3 days suspension, a student mayappeal the severity of the punishment to theDiscipline Committee. This group will consistof the Vice Principals (with the exceptionof the Principal directly involved), ateacher from the student’s division selectedby the Headmaster, and the Counselor forthat division. The meeting will be chaired bythe Headmaster.15


5. Appeals to the Discipline Committee mustbe made within three working days of thepunishment being assigned.6. Students and/or parents must submit theirappeal(s) against the severity of the punishmentin writing to the Discipline Committeewithin three working days. The DisciplineCommittee may request to interview the studentand/or parents, and the Principal, asthey feel appropriate.7. The Discipline Committee will review thedecision and compare it to the school rulesand consider precedents when making itsdecision. The decision of the DisciplineCommittee will be final and no further appealswill be entertained by the school.EMERGENCY PROCEDURESCANCELLATION OR EARLYCLOSING OF SCHOOL_________FireDrills for Junior School through High School areheld once a month. The signal for a drill or for anactual fire is an intermittent buzzing sound accompaniedby a strobe light. Students, faculty,and staff exit areas in an orderly fashion, in accordancewith the evacuation procedures postedin each classroom, multi-purpose rooms, and thefaculty work area.Junior SchoolThose with physical limitations or who have difficultywalking are excused from all drills (statepolicy). In the event of an actual fire, they will becarried to the designated safety area.Proceed immediately to the “place of refuge” inthe parking lot. Upon receiving the “All Clear”signal from the Fire Marshall, everyone returns tothe school. In the event of an actual fire, ourevacuation procedures and “place of refuge” destinationwill be the same as for a drill.Should our buildings be damaged to the extentthat we are unable to occupy them, we will relocateto the upper lot of Kailua Methodist Church.Parents will be notified to pick up their children.Lower, Middle, and High SchoolsThose with physical limitations or who have difficultywalking are excused from all drills (statepolicy). In the event of an actual fire, they will becarried to the designated safety area.Students, faculty, staff and administration proceedimmediately to the designated “places ofrefuge:” the K-1 playground and the upper levelfenced playground. Upon receiving the “AllClear” signal from the Fire Marshall, everyonereturns to the school. In the event of an actualfire, our evacuation procedures and “place of refuge”destination will be the same as for a drill.Should our buildings be damaged to the extentthat we are unable to occupy them, the schoolpopulation will remain at the “place of refuge.”Parents will be notified to pick up their children.Children may be bussed to our Junior SchoolCampus to ensure safety.Intruder Situation ProceduresDanger on the Campus guidelines are posted inevery classroom.The signal that there is imminent danger on thecampus is the burglar alarm.Students and their teachers shall remain in theirclassrooms or seek refuge in the nearest availableclassroom.Classroom doors and windows shall be closedand locked. Lights shall be turned off. Studentsand teachers shall conceal themselves undertheir desks or close by the walls.The teacher shall call roll and inform the officeover the intercom of any missing students.Once the situation has been handled and thecampus is safe, the all clear consists of an announcementover the intercom.School-WideEmergency NotificationIn the event of a natural emergency, our automatedphone service, Connect-Ed, will be activated,providing information and directing parentsas to any action that should be taken.16


Tsunami A tsunami is a series of waves generallycaused by earthquakes on or near the oceanfloor, anywhere in the Pacific Basin. Alertingfor a tsunami is accomplished by the issuanceof TSUNAMI WATCHES and WARN-INGS. A TSUNAMI WATCH means an earthquakehas occurred somewhere in the Pacific thatcould produce a tsunami, but the presence ofwaves has not yet been confirmed. A TSU-NAMI WATCH means prepare. A TSUNAMI WARNING means that waveshave been confirmed and all coastal areas ofOahu, identified on the maps in the front ofthe telephone book, must be evacuated. Thefollowing procedures have been adopted inthe event a TSUNAMI WATCH or WARNINGis announced or a LOCAL TSUNAMI-PRODUCING EARTHQUAKE occurs.Our school is not in a Tsunami Evacuation Zone,so we do not have to consider evacuation when aTSUNAMI WATCH or WARNING is issued. Theschool population will remain in place under eithercondition and there should be no significantchange to our normal routine.Parents are asked not to rush to the school if aWATCH or WARNING is announced. We willtake care of your children until pick-up can besafely accomplished. If you are in or can get to a“place of refuge” close to where you work, do so.It is recommended you remain in the “place ofrefuge” until the “All Clear” is announced. Delayingunnecessary travel will assist in precludingtraffic gridlock on our streets and allow emergencyvehicles and those who must evacuate tomove freely.If a TSUNAMI WARNING is issued or a LOCALTSUNAMI PRODUCING EARTHQUAKE occursbefore our school opens, classes will be canceledand school will be closed. See the “Rule ofThumb” section that follows.Hurricane/Tropical Storm Hurricanes and Tropical Storms are intenseweather systems, usually generated overwarm Pacific waters from June through November,that are capable of producing damagingsurf, destructive winds, and heavyflooding. Alerting for these storms is accomplishedby the issuance of HURRICANE orTROPICAL STORM WATCHES and WARN-INGS.The National Weather Service issues hurricaneor Tropical Storm WATCHES about 36hours prior to the arrival of hazardous stormeffects on Oahu.Hurricane or Tropical Storm WARNINGS areissued when the storm could affect Oahu in24 hours or less.When a WATCH is issued, the Headmaster willmonitor the storm and may make the decision toclose school before the issuance of a WARNING.The timing of the closure will generally coincidewith the end of a normal school day and shouldnot inconvenience parents at work.EarthquakeShould an earthquake of significant magnitudeoccur on Oahu, we anticipate possible damage toour facility, the loss of electrical power, telephonesand water, and considerable disruption tothe road networks around us. Even families wholive close by may not be able to reach the campus.If we are indoors when an earthquake occurs,we will stay indoors and immediately takecover under desks, tables, and in supporteddoorways. If outdoors, we will stay outdoors andmove away from electrical lines, tall buildings,and trees. When the shaking stops, the injuredwill be cared for and the condition of the schoolevaluated.If the facility is damaged or could sustain damagein an aftershock, we will gather outside in designatedareas and determine the safest course ofaction. The Junior School will attempt to move toKailua High School or an open area in theneighborhood. They will sustain themselves asbest as they can, for perhaps 72 hours, until assistancecan by provided by civil authorities.Oahu Civil Defense Agency NOTE: Publicevacuation shelters will not be opened until theyhave been inspected for structural integrity. Althoughsuch inspections have a high priority, delaysbecause of damaged road systems or otherhazards can be expected.17


FloodingBoth campuses are not located in an identifiedflooding zone. However, during an extremelyheavy period of rain, or under Tropical Storm orHurricane conditions, unsafe conditions in ourarea are possible. In the event we are advised toevacuate or should water begin to rise aroundour buildings, students will immediately move tohigher ground, or if necessary, to a publicevacuation shelter facility designated by theOahu Civil Defense Agency. The Junior Schoolwill move to higher ground at the Kailua MethodistChurch’s upper lot. If necessary, they will relocateto the public evacuation shelter at KailuaHigh School or another facility designated by theOahu Civil Defense Agency. Movement will beaccomplished by walking, on hired busses, and/or, if necessary, by privately owned vehicles orvans.Rule of ThumbIn the event of a hurricane, the school will followthe Oahu Civil Defense Agency’s recommendationconcerning the closing of public schools inthe Kailua area. In any natural disaster situation,parents should listen to AM Radio station K59(KSSK) or watch the news for updates. The administrativeprocedure of canceling a day ofscheduled school will be initiated before 6:00a.m., if possible.When faced with the possibility of a hurricane,tsunami, heavy flooding, or emergency, duringthe regular school hours or during schoolsponsoredactivities, the school will follow theabove procedures. To notify parents in the mostexpedient manner and to keep the school’s telephonelines clear, the school will initiate a telephonealert to all parents. In addition to telephoning,early school closings will be announcedon AM Radio Station K59 (KSSK), and local televisionstations. .These procedures cut down on the confusionwhich naturally surrounds an unexpected earlydismissal. Children whose parents cannot bereached will either be (1) sent in their regular carpool to the home of someone living nearby, or (2)detained at school until a parent or a responsibleadult has been contacted and comes to theschool. We ask that parents do not call theschool during an emergency in order to keep thetelephone lines open and available for those whohave urgent needs.It is essential that you establish individual andfamily plans for tsunami, hurricane, earthquake,and flooding. These plans should identify whatpreparatory actions should be taken for eachhazard. They should include where shelters arelocated and how you will travel to them if evacuationadvisories are issued, what you plan to do ifthe family is separated, and what type of survivalsupplies you will need. Such information can beobtained from the Oahu Civil Defense Agency at523-4121.In summary, we will do everything possible toensure your children’s safety in the event one ofthese hazards were to threaten or affect us.FINANCIAL AIDAND SCHOLARSHIPS_________Financial aid grants are funded by gifts from individuals,corporations, foundations, and a portionof the annual budget. Financial aid can pay up to50% of the current tuition depending upon a family’sneed. The amount of financial aid dependsupon the family’s income, assets, number of dependents,number of children attending an independentschool, living expenses, taxes, medicalexpenses, personal indebtedness, and any extraordinaryexpenses.Applications must be submitted each year. Priorityis given to students in grade 1 through grade12, and to those currently enrolled. The assetsand earning potential of both parents will be consideredin determining financial aid awards. Financialaid grants are made on the basis of theavailability of funds and are consistent with establishedguidelines.The financial aid committee at Le Jardin will reviewall applications and notify the family of theirdecision by May. All information provided isstrictly confidential.Financial Aid Application Deadlines:Applicants: 3/01/11Current Students: 4/01/1118


To Apply for Financial Aid:We use School and Student Services (SSS) toprocess financial aid applications. SSS is a serviceof the National Association of IndependentSchools. Based on the financial information youprovide, SSS gives us an estimated amount yourfamily can contribute to educational expenses.This helps us make fair and objective financialaid decisions. To begin your financial aid applicationfor the 2011-12 school year, follow thesesteps below.ONLINE: (application will be processed substantiallymore quickly and is the preferred method)Apply for financial aid online at http://sss.nais.org. Complete the directions for familiesand submit online. An analysis will be sent directlyto Le Jardin. Our school code is 4576.Copies of the following documents are requiredalong with your online application. A copy of signed current federal (1040)taxes, including all schedules. A copy of Wage and Tax Statement/s ( W-2) For parents who are divorced, separated, ornever married, information for both biologicalparents is required. If you are unable to providethis information please contact the financialaid office directly. Most recent Notice of Property Assessmentfor residential and investment property Mail backup documents to:SSS by NAISApplication processing CenterP.O. Box 449Randolph MA 02368-0449For Overnight mailSSS by NAISApplication processing Center437 Turnpike StreetCanton MA 02021BY MAIL: Paper copies of the Parents Financial Statement(PFS) are also available from the admissionoffice if you prefer.Call (808-261-0707-x1320) or email cherndon@lejardinacademy.orgto request a financialaid packet.FUNDRAISING_______________Ways to Give Through theDevelopment Office Annual Giving is a gift program that providesunrestricted funds annually. With a goal of100% participation from trustees, faculty &staff and parents, participation is also encouragedfrom grandparents, alumni, formerparents, and friends of the school. Capital Campaign Funds are always welcomeas the school continues to constructbuildings for the school’s growth. Planned Giving is another avenue for giftgivingto Le Jardin. These gifts support theschool’s endowment for its long-term financialneeds.Fund Drives by the Parent /Faculty AssociationThe Parent Faculty Association (PFA) of Le JardinAcademy, since its inception in 1985, hosts anumber of fundraising events and activities,which benefits programs of the school, and arelisted below in chronological calendar order: Christmas Tree, Wreath, Poinsettia Sale –promoted in October & November, merchandisedistributed at the Holiday Sale. Holiday Craft Sale – held same day/time oftree, wreath and poinsettia sale. Parents’ Party Golf Tournament eScrip Amazon.Com School RewardsServices Provided by theParent / Faculty Association(Not Fundraisers) Original Art – artwork produced by K-5 th gradersis reproduced on gift items in the fall intime for holiday gift giving. All School Picnic – held during the beginningof school, a time to meet your children’sfriends and their families. Fun activitiesmake it a great day for all. Family Fun Run – co-sponsored by the schooland the PFA, the Fun Run is held in lateJanuary and is an excellent opportunity forfamilies to exercise together in a fun atmosphere.19


School Fundraising ActivitiesLe Jardin Academy conducts fundraising events tobenefit specific programs in the Lower & MiddleSchools. Book Fair – held in the fall, as a way to promotestudent reading. Family Fun Night – held in February, this “fun”evening is planned and coordinated by theLower School Student Council and their families.The two-fold aim is to provide wholesomefamily fun and to raise funds for StudentCouncil programs that benefit the school.GIFTS TO EMPLOYEES________While Le Jardin Academy wishes to nurture thespirit of goodwill within its ‘ohana, and recognizesthe importance of saying thank you, it is importantthat these expressions of appreciation fall withinthe philosophy of gift giving that the school embraces.Students and parents are encouraged toexpress their gratitude in simple, heartfelt ways –student generated thank you notes, artwork orbaked goods are excellent ways to convey appreciation.Solicitation of money from parents for acollective gift is not appropriate, nor encouraged.This policy also applies to employees’ birthdays.HEALTH AND ILLNESSES______Student Health RequirementsStudent Health Record (SHR)/Form 14: The SHR/Form 14 contains the physical exam, TB clearanceand up-to-date immunizations required bythe Department of Health. Documentation must becompleted by a U.S. licensed professional and isdue to the Health Desk at the front office by July 1or before entrance into school. The SHR/Form 14is completed at point of entry only.The physical exam and tuberculosis clearancemust be dated no later than one year from thestart date of school. A student who has not completedthe physical exam or all the required immunizationsmay be allowed a provisional attendanceONLY upon submitting a medical appointmentcard or letter from a practitioner with the date ofthe next appointment to show the student is in theprocess of obtaining the required immunizations orphysical.Tuberculosis (TB) Clearance – NO TB,NO ADMITTANCE!!A certificate of TB examination must be presentedprior to first attendance at a Hawaii school. A studentmay not attend school without a valid TB certificateand may not be deferred or postponed.ILH Athletic Participation Form (Grades 7-12 only):The ILH Form needs to be completed yearly to participatein ILH athletics. The form expires one yearfrom the date of the ILH physical.For more information concerning Hawaii Departmentof Health requirements for school:Dept. of Health Examination & Immunizations:http://gen.doh.hawaii.gov/sites/har/AdmRules1/11-157.pdfOr call Hawaii Immunization Program (O’ahu)(808) 586-8332Student Health Record (Form 14):http://doe.k12.hi.us/forms/form14_StudentHealthRecord.pdfEmergency Form and Health Room PolicyPK-JK and K-12 Health Room/Emergency Information& Medication Provided by School Formneeds to be completed yearly (one form per student)and handed in by July 1. The form is kept in alocked file at the Health Room and/or Junior Schooloffice to better take care of your child(ren). Foodallergies are compiled and distributed to the teachers,aides and lunch staff (PK-8) to prevent reactionsfrom food allergies.In the event of an emergency and the parent/guardian is not able to be reached; the schoolnurse/staff may need to arrange transportation tothe nearest medical facility at the parent/guardianexpense. Castle Medical Center is the nearestmedical facility to Le Jardin Academy. In this casethe Health Room Form will be copied and sent withthe student to the medical facility. The parent/guardian is responsible to update information byphone or email with the school nurse and/or JuniorSchool principal as soon as possible.20


Medication PolicyFor the benefit of the child and protection of theother students and staff, it is the policy of theschool that child remain at home when ill. Yourchild may return to school after he/she has beenwithout a fever (below 100F), vomiting or diarrheafor 24 hours. When circumstances require that achild take any medication, other than those listedon the Health Room Form, prescribed or over-thecounter,during school hours, the parent/guardianmust complete one of the forms listed below. Allmedication Forms need to be completed eachschool year. Self administration of medication bystudents is not permitted at the Junior School.The forms are located on the school website,www.lejardinacademy.org, at the health desk locatedat the front office or the Junior School office.The parent/guardian, not the student, needs to dropoff and pick up the medication at the health desk orJunior School office between the hours of 7:00 am-4:00 pm. Medication is kept out of reach of studentsand shall be returned to the parents after the prescriptionperiod ends. For a complete list of formsvisit our website and right click on parent for theHealth Information link.Health Forms:1) Health Room Form, PK-JK2) Health Room Form, K-123) Prescription Medication Form4) Asthma & RAD History, Medication &Inhaler Form5) Over-the-counter Medication Form(not provided by school)6) Anaphylaxis Emergency Action Plan & EpiPen7) ILH Athletic Participation Form,grades 7-12 only (2 pages)8) Form 14/Student Health Record(Physical Exam, TB Clearance, Immunizations)Communicable Disease PolicyThis policy applies to students and employees whohave been diagnosed as having a serious communicabledisease. For purposes of this policy statement,people having such a disease are referred toas "infected individuals."In the best interest of the student body and theschool as a whole, Le Jardin reserves the right todeny enrollment to any infected individual not previouslyenrolled at the school.Upon receipt of notice that an enrolled student isdiagnosed as having a serious communicabledisease, the decision as to what, if any, restraintsor conditions shall be placed upon the infectedindividual's continuation at the school shall bemade on a case-by-case basis by a committeecalled for that sole purpose. The committee shallbe composed of the Headmaster, a board representative,an administrator, a representative ofthe faculty, and such consultants and/or advisors(medical/legal or other) as the committee mayrequire in reaching a decision.By way of general guidelines to the committeeand to infected individuals, the following minimumconditions shall apply as conditions of continuedenrollment: The infected individual's treating physicianshall furnish to the Head a written statementas to the nature of the communicable diseaseor condition, including an opinion as to thenature and extent of risk posed by the infectedindividual to others within the schoolcommunity. Both the infected individual and the treatingphysician must agree that the physician shallapprise the Head in the event of changes inthe infected individual's condition which increasethe risk of illness or harm to others inthe school community. The infected individual or the parent/guardianof the infected individual shall sign a writtenauthorization permitting the Head to receiveregular reports and records on the infectedindividual's medical condition. The school shall not be required to incur anycosts or expenses to accommodate specialhealth needs of the infected individual or totake any extraordinary measures to permitthe infected individual to remain in school. The Head and committee may, at their discretion,advise others of the infected individual'sstatus and condition, keeping in mindthe sensitive balance between the interestsof the school community and the interests ofthe infected individual. The committee shall review the infected individual'sconduct and, if it determines thatsuch conduct materially increases the risk ofharm to other students or the school community,Le Jardin may impose such restrictionsor conditions upon the infected individual asare necessary under the circumstances.21


Following its review of all circumstances pertainingto the infected individual's case, includingeach of the items listed above, the committeeshall make its recommendation to the Headmasterwith respect to continued enrollment of theinfected person and as to any additional terms orconditions pertaining to continued enrollment.The decision of the Head on the committee's recommendationshall be final.UkusFrom time to time all schools in Hawaii encounteruku problems. It is natural for every family to feelthat ukus would not be present in their home, butthe uku knows no boundary. No family -- and noschool -- need feel embarrassed about the presenceof these tiny visitors. It is simply a phenomenonwith which we must cope regardless ofour cleanliness. Sometimes head lice are pickedup outside the home or school, e.g., in sportsleagues or other activities. When an incident ofukus does occur at school, we thoroughly cleansuspected classrooms and check other studentsin the classroom to prevent further infestation,and notify the classroom parents of the occurrence.No child with ukus will be allowed to return toschool until the parents verify that (1) an authorizedtreatment has been applied, (2) a follow-uptreatment will be administered seven days later,and (3) all nits are removed from the hair. A staffmember or administrator will check the student toauthorize readmission. In the event nits arefound during the re-entry check, an administratorwill confirm the presence of nits and will informthe parents that their child is unable to return toschool.22


NOTICE OFCONFIDENTIALITY PRACTICESIMPORTANT: THIS NOTICE DEALS WITH THESHARING OF INFORMATION FROM YOURMEDICAL RECORDS. PLEASE READ ITCAREFULLY.This notice describes your confidentiality rightsas they relate to information from your medicalrecords and explains the circumstances underwhich information from your medical records maybe shared with others. The information in thisnotice also applies to others covered under yourhealth plan, such as your spouse or children. Ifyou do not understand the terms of this notice,please ask for further explanation. This notice isgiven pursuant to Chapter 323C, Hawaii RevisedStatutes, relating to the privacy of medical records.Your RightsAs an educational institution, Le Jardin Academymaintains medical records for students attendingour school. These records are used primarily forthe purposes of providing medical treatment inemergency circumstances and complying withstate laws relating to record keeping requirementsfor educational institutions. Under Chapter323C, Hawaii Revised Statutes, you have certainrights regarding your medical records. Theserights include the right to: Inspect and copy your records containingidentifiable health information; Appeal any denial of a request to inspect orcopy records; Request that a health care provider attachinformation to your medical record; Receive a confidentiality notice from yourhealth plan upon enrollment, annually, andwhen confidentiality practices are substantiallyamended; Request Le Jardin Academy’s written proceduresregarding your rights to confidentiality;and Limit the disclosure of health information bydeciding not to utilize any health insurance orother third party payment for the service.A student’s rights under this law shall be exercisedsolely by the student if the student is eighteenyears of age or older, solely by the student’sparents or legal guardian if the student is underfourteen years of age, and by the student or parentor guardian if the student is between fourteenand eighteen years of age. If a student betweenfourteen and eighteen years of age and the student’sparent or guardian do not agree as towhether to authorize the use or disclosure of protectedhealth information, the student’s authorizationor revocation of authorization shall control.Uses of Protected Health Information:Your medical records may be collected, held,used, or disclosed to third parties for the followingpurposes: Compliance with Hawaii Revised Statutes,Chapter 323C and §§302A-1154, 302A-1155, 302A-1156, 302A-1157, 302A-1159,302A-1161, and other relevant state laws; Compliance with Hawaii AdministrativeRules, §§11-157, 11-164, and other relevantstate regulations; and Treatment.Your protected health information will not be disclosedor used without your authorization exceptfor the purposes described above or as requiredby law. If it is necessary for information to beused for purposes other than described above,the information will be released in a form thatcannot be traced to a specific individual.Other entities may use your health information forpurposes of payment; conducting quality assuranceactivities or outcomes assessments; reviewingthe competence or qualifications of healthcare professionals; performing accreditation, licensing,or credentialing activities; analyzinghealth plan claims or health care records data;evaluating provider clinical performance; carryingout utilization management; or conducting or arrangedfor auditing services in accordance withstatue, rule, or accreditation requirements.You may authorize disclosure for other purposesby completing a written authorization that meetsthe requirements of the law. You may revokesuch authorization in writing at any time.23


Inspecting your Health Information:If you wish to inspect or obtain copies of yourmedical records, please submit your written requestto Le Jardin Academy, 917 KalanianaoleHwy., Kailua, HI 96734. We will contact you toarrange a time when you may visit our school toinspect your records. We may charge a nominalfee for copies of medical records. If your requestto inspect or copy records is denied, we will provideyou with the specific reasons and an opportunityto appeal our decision.A copy of this notice may be obtained by contactingthe Headmaster.HOURS_____________________Main Campus:Office hours: M-F, 7:00 a.m.— 4:00 p.m.Campus hours: M-F, 6:30 a.m.— 8:30 p.m.Sat, 6:00 a.m.— 2:00 p.m.Junior School Campus :Office hours: M-F, 7:30 a.m.— 4:00 p.m.Campus hours: M-F, 6:30 a.m.— 6:00 p.m.Early Morning CareGrades PK – 5 ...................... 6:30 a.m.– 7:30 a.m.School HoursPre-Kindergarten .............. 7:30 a.m. – 11:20 a.m.Junior Kindergarten .......... 7:30 a.m. – 2:20 p.m.Kindergarten –Grade 1 ...... 7:45 a.m. – 2:35 p.m.Grades 2 - 3 ................. 7:45 a.m. - 2:45 p.m.Grades 4 – 5 ...................... 7:45 a.m. – 2:55 p.m.Grades 6 – 12 .................... 7:45 a.m. - 3:20 p.m.Extended Day(Junior School) PK ............ 11:20 a.m. – 2:20 p.m.And ................................... 11:20 a.m. – 6:00 p.m.(Junior School) JK .............. 2:30 p.m. – 6:00 p.m.Grades K thru 8 ................. Dismissal – 6:00 p.m.INSURANCE COVERAGE______It is the operating policy of Le Jardin Academy(the school) that liability insurance is carried at alltimes, consistent with meeting or exceeding theminimum requirements dictated by regulationsand prudent business practices. If for any reasonsuch insurance coverage is to be cancelled orterminated, the school will provide written noticeto all parents or guardians, or students enrolled inthe school. Such notification will occur at leastseven working days prior to coverage terminationor cancellation.LEARNING RESPONSIBILITY –When a Child Forgets_______________In the best interest of our students, it has been determinedthat students from Kindergarten throughHigh School can, and should be responsible forbringing to school all completed homework, projects,lunches, athletic clothing, swim suits and towelson swim days. If your student has forgotten his/her homework, project, lunch, or athletic clothing,please let them learn to take responsibility by experiencinga natural consequence of their forgetfulness.School personnel will see that the forgetfulchild receives lunch. Phone calls home are discouraged.When students forget something andexperience an appropriate consequence, a“learned connection” is made. As parents andteachers, we break that connection when we coverfor a student.LIBRARIES__________________There are three libraries which serve students andteachers. The Lower School Library also houses aspecial collection for parents. Junior School Library - Located in the musicroom at the Junior School. Lower School Library - Located in the AdministrationBuilding, the Lower School studentsvisit the library facility for skill classes, libraryand related learning activities. The library isopen 7:30 a.m. to 4:00 p.m., Monday throughFriday. Middle School and High School - The library isavailable to students from 7:00 am to 5:00 pmfor independent research, studying and forclassroom instruction in all subjects.Donation of Books - Books may be donatedthrough several means: Birthday/Celebration Book Program - providesan opportunity for students and other membersof the school community to purchase and donatenew, hardbound books to the libraries.Recognition is given to a student donor atmorning Flag ceremonies and with a specialbookplate placed in the book. Other Donated Books – The libraries acceptbook donations, but reserve the right to decidethe appropriateness and usefulness of the bookfor the school facility.24


LIFEGUARD POLICY__________It is Le Jardin Academy’s policy to require a certifiedlifeguard on duty for all water activities. Theratio for ocean activities is one lifeguard for 30students, and for pool activities is one lifeguard for40 students.MAY DAY____________________On or near May 1 st the main campus school communitygathers to celebrate May Day. The audienceobserves the crowning of the king andqueen, and enjoys songs, dances, and flowerstraditional to the day. The Eighth Grade boy andgirl who have been at Le Jardin Academy thelongest, without interruption in attendance are selectedto be the king and queen at the May Dayfete. The selection of the princesses is also accordingto the longest attendance without interruptionat Le Jardin Academy. The Junior Schoolholds a separate program on a different day at theJunior School campus.PARENT / FACULTYASSOCIATION_______________Le Jardin’s Parent Faculty Association (PFA) wasorganized in 1985 to facilitate communicationamong parents, students, administrators and faculty;to enhance the school through cultural andsocial enrichment; to increase visibility of Le Jardinin the community; and to conduct fundraisingprojects that contribute to the welfare of theschool. Through mailings and open membershipmeetings, the PFA acts as a forum for the expressionof parent ideas and concerns.Fundraising events are sponsored by the PFA andheld throughout the year. At the end of eachschool year, the PFA gives each school’s principalthe portion of total PFA funds raised that isequivalent to the percentage of total LJA studentsin his or her school. The principals report back tothe PFA president as to how they spent their PFAfunds, and the PFA president shares that informationwith all parents and faculty.The PFA provides a representative for each gradelevel, who acts as a liaison between the homeroomparent, teachers and the PFA. Each Le Jardinfamily is encouraged to participate actively infundraising events, volunteer activities and otherfunctions. The PFA officers and grade representativesare listed in the School Directory.PROBLEMS AT HOMEIMPACT THE CLASSROOM_____When problems occur with a student at school,parents want to be informed. The reverse is alsotrue of the school being informed when problemsoccur at home. When a problem surfaces at home(such as divorce, death of a grandparent, loss of ajob, or serious illness), parents or the child’sguardians should apprise the appropriate classroom/homeroomteacher and, as appropriate, theschool principal and counselor. The school’s personnelwant to be sensitive and responsive toemotional needs, and to possible resultant signsof misbehavior. For the child's benefit, parentsand teachers need to cooperate, communicateand confide with each other. Confidentiality will beobserved at all times.PROFESSIONAL DEVELOPMENTDAYSAll teachers spend considerable time assessingstudent progress. Professional DevelopmentDays (PDD) allow teachers to write evaluations,and/or devote a day to having conferences withparents and students. PDD also allow faculty inserviceopportunities , and large blocks of curriculumplanning time; both are critical to providingexcellent education for our students. The schoolcalendar lists the dates, and on most of thesedays, Extended Day activities are available to studentsenrolled in the program.RELIGIOUS POLICY___________Le Jardin Academy’s philosophy statement indicatesthat the school is committed to fostering aglobal perspective and creating a community thatembraces and celebrates diversity. The schoolsupports the right of students to pass. Le JardinAcademy endeavors to create an environment inwhich a student of any or no faith will feel25


accepted by the community. The school promotesa society in which everyone’s personalbelief system will be recognized and valued, aslong as it is supportive of the qualities of positivecharacter promoted by Le Jardin Academy. Religiousinstruction will be the responsibility of thestudent’s family and their place of worship.While prayer is not a part of our student activitiesat the school, the school body does pledge allegianceto the flag as an expression of citizenship.Instructional ProgramsThe school’s curriculum includes instructionabout religions in the context of culture and society.The instruction of any one faith or religiouspoint of view in isolation is not permitted. Evangelizingin the classroom is strictly prohibited.Le Jardin Academy teaches science without referenceto any particular religious viewpoint. LeJardin Academy’s music curriculum may containsome non-secular music. The program, whenviewed as a whole, will show a balanced set ofsources for its curriculum. The school’s concertsshow respect for all religions by celebrating diversityin their programs. Le Jardin Academy reservesthe right to keep in its library any book thatsupports its programs, or the librarian and administrationdeem appropriate. Texts will not berejected on the basis of their religious content.Students may be excused attendance at/participation in extra-curricular events if they feelthat it compromises their religious beliefs. A formalrequest in writing not to participate must bemade at least three days in advance of the event.Permission is granted at the discretion of the Administrativeteam.SCHOOL PICTURES___________A class picture is taken each year in grades PK-5, often outside under informal conditions so thatthe dress and feeling is casual. Individual studentphotographs are also taken as a service tothe family. Class and individual photographs areused in the yearbook, and students are alsogiven the option to purchase these photos. Thepicture taking date and more detailed informationwill be sent from the school offices shortly afterschool begins.SCHOOL STORE / LOGO SHOP_You will find all Le Jardin Academy clothing availablefor purchase on the coordinated attire website,www.store.educationworkshawaii.com.STUDENT BEHAVIOR_________Courtesy, consideration, and respect for othersare encouraged and expected at all times. Nochild will be allowed to interfere with the learningof another member of the school. Each studentis to exercise reasonable care of school property,maintain respect for another's property, and behavein such a manner as to contribute to the dailylife of the school. These standards are endorsedby the Board, administration, faculty and staff.The school promotes personal development in aclimate of high behavioral expectations. We setstandards to identify responsibilities and principlesimportant to mental, moral, and emotional growthand healthy social interaction. The attitudes andvalues of honesty, responsibility, concern for others,sportsmanship, and respect are developedthroughout the school program, including academicclasses, assemblies, physical education,and positive relationships with adults.These principles and the ones that follow detailour philosophy: Work is everyone’s contribution to the community.All students participate in the maintenanceof classrooms, common areas, and thecampus. Teaching techniques ensure an educationalenvironment which nurtures the students’ intellectual,social, emotional and moral growth. Wherever possible, we create learning opportunitiesthat involve divergent groupings ofstudents, take advantage of the environmentand provide exploratory experiences.26


Honoring multiple intelligences, the school seeksto strike a balance in all activities: performing,academic, athletic, technological, scientific, andkinesthetic. In the sports arena, we place highvalue on the rewards of participation in an atmosphereof respect. Le Jardin believes in shapingbehavior with fairness, consistency, and encouragement.The teachers and administration takea proactive approach, initiating clear standardsand dealing with inappropriate behavior at its onset.If infractions occur, there is a system of communicationin place to address incidents in atimely manner. Cooperation and support issought from the family.The school will not tolerate any behavior that seriouslyjeopardizes the safety or well-being ofanyone. In cases of gross misconduct, a studentmay be placed on probation, suspended, or dismissedfrom school. Any student conduct whichimpairs the proper and successful managementof the school is subject to discipline, up to andincluding expulsion. The school does not believein or implement corporal punishment in an educationalenvironment.Students should be cautioned of this school policy:If a student has the choice of leaving or stayingin an area where an inappropriate activity istaking place and chooses to stay, the student willthen be subject to the same discipline as thoseparticipating in the activity.STUDENT RECORDS__________Permanent RecordDocuments retained in a student’s permanentrecord consist of the following: Application form Report cards Academic test scores Record of Student Release(State DOE - Form 211)Parents or guardians may request copies. Therequest must be in writing, signed by the parentor guardian, and provide a reasonable time forprocessing. Such requests are processed withoutcost to the parent.A parent or any person specifically designated asa representative by a parent may review the permanentrecord of their child. The Headmaster orappropriate Principal shall have a conferencewith the parent(s) to interpret the information containedin the student records.Related student Health Cards are maintained inthe student’s permanent record while the studentis enrolled here, and are later returned to parentsupon end of enrollment. Accident reports aremaintained in the Business Office.Temporary RecordDocuments retained in a student’s temporary recordconsists of all other information not requiredto be recorded on the permanent record.In the case of an emergency, records may bereleased without parental consent to appropriatepersons if the knowledge of such information isnecessary to protect the health or safety of thestudent or other persons; provided the parentsare notified as soon as possible of the informationreleased, the date of release, the person ororganization receiving the information, and thepurpose of the release.The school will grant access to, or informationfrom a student’s school records provided the requestorhas a clear educational interest in thestudent; and the records are used for the purposeof research, statistical reporting or planning, andprovided that: Such person has permission of the Headmasteror appropriate administrator. No student or parent will be named or identifiedin the report.Pursuant to a court order, the school may be legallyrequired to provide specific records as directed.All records to be forwarded to anotherschool or professional agency will be processedthrough the administration. Records sent to otherschools, persons or agencies requested by theparent will be sent without cost to the parent.Requests for copies of records should be madeto the appropriate administrator. Reasonablenotice is required with stated reason for requestingcopies of data in the student's file.27


STUDENT WORKPUBLIC RELEASE POLICY_____It is the operating policy of Le Jardin Academythat a student’s work or photograph may be usedin publications for circulation outside the school,unless the parents’ permission has been deniedon the school release form. This release form iscirculated to all Le Jardin parents at the start ofeach academic school year.STUDENT INFORMATION FORMThis form is utilized by the main campus/JuniorSchool staff, teachers, lunch assistants and ExtendedDay staff. The school refers to this formwhen parents/guardians need to be contacted foremergencies or other situations that may occurthroughout the day. This form indicates: Who is authorized by the parent/guardian topick up the child at school. Who assumes responsibility for the child incase parents are not able to pick up the child.Every effort will be made to contact the parent/guardian or other individuals designated on theStudent Information Form or Student Health &Emergency Information Form when a child needsto be treated in an emergency. If contacts cannotbe reached and the nature of the emergency requiresimmediate action the school will use theconsent form to obtain treatment for the studentat the parent/guardians’ expense.Special Needs Policy:Le Jardin recognizes and addresses the students’special needs on a case-by-case basis.For example, the allergy and health concernslists, which are distributed to all employees dealingwith students, are a manifestation of this policy.SUMMER FUN________________Le Jardin offers a Summer Fun program, beginningapproximately a week after school dismissaland extending to mid-August, from 6:45 a.m. to5:45 p.m. The program is available to students ingrades JK-8, and is open to the public. The JK-Kstudents have the option of 4 sessions, while studentsin grades 1-8 have the option of 2 sessionswhich are held prior to and after Le Jardin SummerSchool. The program includes activitiessuch as field trips, shows, swimming, gymnastics,beach, cooking, arts and crafts, video and play.Enrollment is flexible, and brochures outliningofferings and costs are available to Le Jardinfamilies in late February. Registration begins inMarch.TECHNOLOGY_______________Website PolicyStudent photographs and work may appear onthe school website, unless the parents releaseform (which is included in the June mailing) indicatesthis is not permitted. To protect the student’sidentity, only first names and grade levelsare used on labels.Network PrivilegesStudents in grades K-12 are required to sign acomputer usage contract. Failure to comply withtechnology guidelines could result in disciplinaryaction including: the withdrawal of computer usage,or dismissal from school in the case of seriousbreaches of the contract.E-MailCommunication to the school/teachers throughe-mail is encouraged. All employee e-mail addressesare composed by using the followingformat:first name + . last name (spelled out)@lejardinacademy.org.For example, Adrian Allan’s e-mail address isadrian.allan@lejardinacademy.org. Parents whohave e-mail capabilities are encouraged to sharetheir e-mail addresses with the school. Changesin e-mail addresses should be sent to the divisionalassistants.28


Le Jardin AcademyComputer & Internet Acceptable UseSummary of AgreementThe following is a summary of the Computer andInternet Acceptable Use Policy. This is only asummary of important points that you will read inthe LJA Computer & Acceptable Use Policy andshould not be considered the complete policy.1. Computers and Technology are crucial toolsof our program – Do not abuse them.2. Internet and Laptop use are a privilege, not aright.3. Do not participate in illegal activity such asdownloading music, videos, and software…unless paid for. We will cooperate with Stateand Federal Governments that wish to prosecute.4. Do not visit websites that contain pornographicimages, violence, weapons, drugs,racism, gambling, instant messaging, chatting,or any other site that we have blocked.Trying to circumvent our web filters will resultin losing your laptop privileges.5. Your email and computer use may not beprivate. The Technology Department maymonitor your computer use or your email.6. Communicate politely. Do not name call, harassor engage in cyber bullying.7. Practice Internet Safety – Do not reveal personalinformation such as name, address,phone number, social security, age, genderor vacation dates of you or your friends.8. Do not try to gain access to websites or networkfolders that do not belong to you.9. Do not conceal your identity or pretend to besomeone else when sending email or onwebsites.10.Do not play games. Any type of game playing,before, during and after school is prohibited.11.We do not guarantee your computer willfunction at all times. Backup your work.12.Keep your logon information secure. If youknow someone’s logon information, do notlogon to the network as them.13.Do not intentionally release viruses into thenetwork.14.Do not destroy computer hardware. You willbe responsible for all costs not covered bywarranty.15. Do not remove hardware or try to takeapart computer.16. Any Internet or Laptop use violations mayresult in your laptop being taken away for aperiod of time.TELEPHONE_________________Telephone use by students is limited to emergenciesor requests by teachers concerning curriculummatters. Please make arrangements for outof-schoolactivities at home, before school.TRANSPORTATION POLICY____Le Jardin does not provide transportation fromhome to school, or from school to home. Excursiontransportation is generally provided by contractedservices (hired buses). On rare occasions,students are carpooled to an excursionsite. In that event, parental authorization is required.When privately-owned vehicles are used to transportstudents to and from school-sponsored activities,the Board directs the Headmaster to ensurethat such authorized vehicles have adequatethird-party liability insurance, and meet allcurrent vehicle safety laws and regulations.When such transportation takes place on an occasional,volunteer basis, no special permit fromthe school is required; however, when suchtransportation takes place on a regular basis, orunder special contract (i.e., with a private driver),an appropriate permit from the school is required.A request form is available from the BusinessOffice and must be completed for a permit to beissued.Teachers and volunteer drivers, while on Boardapprovedor school-approved curricular or extracurricular activities, have limited liability coverageunder the school’s insurance program. However,it shall be the duty of the school’s administration,under the general supervision of the Headmaster,to ensure that such liability insurance is adequatebefore any teacher or volunteer driver is permittedto transport students, either on an occasionalor regular basis.29


An “authorized vehicle” is a vehicle for which theAdministrator or his/her designee has approvedthe following features: the specific vehicle, driver,capacity, date(s) of use, and any other factorsdeemed relevant by the Administrator.TRAVEL POLICYDURING A CRISIS____________The school will not send its students to foreigndestinations when the US is at war with anothercountry, unless the US Government indicates thatthis is appropriate. The advisability of travel withinthe islands and the USA will also be reviewed.For these trips, the Government’s recommendationsand guidelines will be followed.The following procedures are in place in the eventof a school group being already off island before awar starts.The school requires that all trip organizers submitbefore departure on their trip to the Headmaster,the following:1. A detailed itinerary for each day of the trip.2. The cell phone numbers of the trip leader andany other chaperones that have them.3. The flight numbers with departure and arrivaltimes.4. The names of any bus companies they willbe using on their trips.5. Hotel name and contact information.Before departure the leader will make sure thatthey have the following information with them:1. The telephone number for the Headmaster’shome.2. The number of the Headmaster’s cell phone.3. The numbers of the school’s principals.4. They will also be required to know the numberand location of the American Embassy/Consulate in the countries they are visiting.In the event of a crisis:1. The group should follow the instructions issuedby the United States Government or itsrepresentatives in that country for visitors.2. The group’s leader should also make everyattempt to contact an administrator at school.3. If the advise of the United States Governmentor its representatives is to leave thecountry, the group leader is authorized totake steps and act as quickly as possible.This may even include the purchase of newtickets at the school’s expense.4. On no account may any student be left behindwithout a chaperone.It is the responsibility of the group’s leader tomake every effort to keep the school administrationas informed as possible about what is happeningto the group.SCHOOL SPONSORED TRAVEL_As an enhancement to the basic academic and cocurricularprogram, Le Jardin offers optional excursionsand international exchange opportunities.All of these programs involve additional costs,which are covered by additional fees for those involved.Because of the relatively small size of LeJardin’s community, it is not possible to offer theseprograms every year. Each trip is assigned atleast one school sponsor who organizes and attendsthe trip and keeps parents informed. Studentstraveling with these groups must meet thefollowing requirements: Required GPA of 2.0 or better No D or F grades in any class Not currently on a discipline contract No unexcused absences in the calendar yearthe trip is being taken.Students who go on these trips are required tofollow all school rules in addition to all behavioragreements set by the school sponsor. Studentswho fail to follow these requirements could beasked to travel home at the parents’ expense.Parents who allow their children to participate inevents requiring travel outside of Hawaii must beaware that if an unforeseen event occurs and thechild is required to return to Hawaii prior to or afterthe scheduled date and time, parents will be responsiblefor the cost of the student’s return homeor to any other destination.30


Washington D.C.Middle School students are invited to participatein a historical tour focusing on selected sightsand experiences in Washington D.C. The tourmay include brief visits to Philadelphia, Pennsylvaniaand New York City.Annual Fourth Grade Big Island TripA year-long study of Hawaii’s geology, culture,and plants and animals culminates in a trip to theBig Island. The fourth graders hike the KilaueaVolcano area, study native plants and birds, andimagine life of the ancient Hawaiians as theywalk through historic sites and museums.Annual Eighth Grade Neighbor IslandTripAn annual trip to a neighbor island is organized toassist grade eight students in preparing for thetransition to high school. Students are accompaniedby their advisors and the counselor.Friends Sharing With Friends - JapanMiddle and High School students participate in atwo-week student exchange program with KonanSchools in Kobe, Japan. In Japan, the studentsstay with host families where they are able to experiencethe Japanese culture first-hand. In Julyof the same year, the Japanese partners come toHawaii and spend approximately two weeks withtheir new friends allowing Le Jardin Academystudents a chance to reciprocate the hospitalityand aloha they received while in Japan. Thisprogram provides a wonderful opportunity foryoungsters to learn about another culture, tobroaden their international awareness, and tomake life-long friends.Music Brings Us TogetherEvery third year, the Konan Boys’ School BrassEnsemble from Kobe, Japan comes to Le Jardinfor one week during the spring semester. Thismusical group performs concerts around the island,and stays with Le Jardin Academy hostfamilies for part of their visit. The following spring,Le Jardin Academy’s Ukulele Choir, chorus and/or band have an opportunity to be hosted by KonanSchools to share their musical talents. Theystay with host families allowing music to trulybring Le Jardin Academy and Konan Schoolstogether.Model United NationsThe school sends a delegation annually to themainland to participate in the Model United Nations(MUN) program. This is a simulation of theUnited Nations, and each school represents adifferent country each year. This trip is only opento high school students who have successfullyparticipated in the school’s MUN program.TUITION_____________________In order to reserve a place for your child, allcopies of the enrollment contract and a $500non-refundable deposit per child must be receivedno later than the specified date, which isnormally March 15th. The deposit will be creditedtoward tuition payments. The enrollmentcontract must indicate one of the following tuitionpayment plans. Annual Payment Plan: entire amount due nolater than July 15th. Semi-annual Payment Plan (includes a$60.00 fee); ½ of amount due no later thanJuly 15th; remainder due no later than December15th. Ten-month Payment Plan (includes a $150fee): 1/10th of entire amount due no laterthan July 15th, with equal payments due nolater than the 15th of each month thereafter.31


Except for single parent families, signatures ofboth parents are required on the enrollment contract.Tuition payments are separated into twodifferent grade level categories, Pre-Kindergarten, Junior Kindergarten through HighSchool. A 10% tuition discount is given to thethird and subsequent children of a family enrolledin the school.The school has many expenses of a continuingnature, such as faculty salaries, instructional materials,and plant maintenance. In order to planand maintain these services over the entire year,it is essential that the annual income from fees beassured. For this reason, it is understood thatstudents are enrolled for the entire school year orsuch portion as may remain after the date of entrance.Therefore, no reduction or refund of feescan be allowed by the school for absence, withdrawalor dismissal. The fact that school fees arepaid in two or more installments does not limit orreduce liability for payment of the entire annualtuition.Comprehensive and Special FeesAn annual comprehensive fee is charged in additionto the tuition for Junior, Lower, and MiddleSchools to cover the cost of textbooks, and consumableworkbooks and supplies. A nominal $15fee is charged to each student for his/her copy ofthe yearbook.A fee may be necessary for some schoolsponsoredfield trips or extracurricular activitiesthat are offered outside the normal school day.Minimal band and choir fees are assessed at $60at the Middle and High School level for instrumentrental and care, and specialized music. Fordrums the fee is reduced to $20 per student, becausethey are not able to take their instrumenthome.Delinquent AccountsAll tuition and fees, including late paymentcharges from prior academic years must be paidin full in order for a child to start school in August.The school reserves the right to cancel the student’senrollment contract as of June 30 if thereare any prior academic year’s tuition and feesoutstanding. If the student’s account is in arrearsas of March 1, contracts for the next school yearwill not be extended until the account is current.If any fees, tuition, or late payment charges arestill outstanding during the last month of school,the student will not be allowed to participate inthe end of school activities including final examsand graduation, and thus will receive grades designatingincomplete. As a last resort, the schoolreserves the right to turn delinquent accountsover to an accounts receivable collection agencyand/or the school’s legal council. Tuition three(3) months in arrears will result in the studentbeing dismissed from school. However, dismissaldoes not release the remaining financialobligation as per the signed tuition contract. Financialaid recipients must remain current or riskforfeiting the financial assistance that has beenawarded.A $25.00 fee will be charged if a check is returnedby the bank for non-payment. In the eventa second check is not honored by the bank forthe same reason (non-sufficient funds, accountclosed, etc.), the school will require that all futurepayments be made with either a cashier’s checkor cash for the remainder of the school year.A $10 late fee will be assessed each month onoverdue balances after the 15th of the month inthe case of the ten-month plan. A $30 late paymentfee will be assessed each month on overduebalances not paid by July 15th in the case ofannual payments, and those balances not paidby July 15 th and December 15th in the case of thesemi-annual payments. A $20 handling fee willbe charged for all returned checks, as well asassessing the late payment, if applicable.Tuition Refund PlanThe Tuition Refund Plan offers parents the opportunity,at a small cost, to guard themselvesagainst possible loss of tuition in the event of absence,withdrawal, or dismissal. It is stronglyrecommended that parents give serious considerationregarding participation in the Tuition RefundPlan. Parents are contractually obligated topay the full year's tuition regardless of whetherthe student completes the school year or not,32


if the enrollment contract has not been canceled,in writing, prior to July 15th. Details of the plan,including cost and a statement of initial chargesdue no later than July 15th, are enclosed with theenrollment contract.Participation in the Tuition Refund Plan (TRP) isrequired of new families and is made available onan elective basis to returning families. If the AnnualPayment Plan is selected, this requirementmay be waived. Please be aware that whetheryou pay the full year’s tuition or are a returningstudent, there will be no tuition refund made forany reason if you are not a participant in the TRPprogram.WithdrawalFull tuition, exclusive of the $500 enrollment deposit,can be refunded only if notification of withdrawaloccurs in writing before July 15th. Forwithdrawals after July 15th, parents are financiallyobligated for the full year's tuition, no exceptions.The Tuition Refund Plan can easemuch of this financial burden. For the TuitionRefund Plan to be legally binding, the child musthave attended school through the 14th calendarday of the new school year.Students Over 18Le Jardin Academy does not allow students toattend, who do not permit the school to communicatewith either their parents, or guardians. Students,who are over 18 years of age, in order toremain enrolled at the school must sign a contractwith the school recognizing the authority oftheir parents, or guardian and giving permissionfor the school to contact parents / guardians onall matters pertaining to school.TUTORING__________________Teachers may seek out a student to scheduletutoring sessions before, during or after school;or students or parents may take the initiative toarrange for an appointment. On rare occasionswhen the student is experiencing severe learningdifficulty, additional tutoring may be recommended.Principals confer with parents to identifythe problem(s) and look for further tutoringresources. In cases of prolonged absence or lateentry to school, a teacher may receive permissionfrom the administration to tutor an individualfor $35/hour, or a group of students for $20/hour.VEHICLE IDENTIFICATIONON CAMPUS_________________As of August 2003, employees, parents, and studentdrivers are required to display a Le JardinAcademy decal on their car when on campus.This will allow school employees to easily identifythe owner of each car and also cars not belongingto Le Jardin Academy’s ‘ohana. This procedurewill greatly strengthen our security at thecampus. All members of Le Jardin Academy’sohana will be supplied with two decals annually.Please display a decal on your car’s windshieldon the right-hand side. Do not give a decal toanyone else unless you have authorized themofficially to pickup your children. Inform the officeof anyone outside your family to whom you havegiven a decal. If you need an extra decal pleasecontact the office. Car owners on campus withouta decal can expect to be pulled aside to beidentified. Help us make our school a safer placefor our students by following this policy.VISITORS___________________For safety reasons, all visitors to either campusmust sign-in at the office, pick-up and wear a visitoror volunteer badge.1. The low faculty-student ratio allows forteachers to provide extra help for studentswho are having difficulty or who need extrachallenges.2. One of the advantages of an independentschool education is the ability of studentsto receive extra help when they are havingdifficulty or need extra challenges.33


Table of Contents__The Junior School Program ..................................... 37Routines, Policies, Procedures ................................ 37Absences .......................................................... 37Arrival and Dismissal ........................................ 38Birthday Parties ................................................ 38Classroom Visits ............................................... 38Dress ................................................................ 39Early Morning Care........................................... 39Guidance .......................................................... 39Items from Home .............................................. 39Health and Consultation ................................... 39Lost and Found................................................. 39Parent Participation .......................................... 39School Store ..................................................... 40Sick at School ................................................... 40Snack and Lunch .............................................. 40Supplies ........................................................... 40Vandalism......................................................... 40Communication ........................................................ 40Activities and Traditions ........................................... 42Assessment ............................................................. 43Please refer all inquiries to the Junior School Office at261-0707 ext.1150.All employees at the school have email and can becontacted directly using the following formula:first name.last name @lejardinacademy.orgExample: francoise.akina@lejardinacademy.org36


THE JUNIOR SCHOOLPROGRAM__________________The Junior School is licensed by the State of Hawaii,Department of Human Services for 81 students,with a ratio of 12 students per class for Pre-Kindergarten and 15 students per class for JuniorKindergarten. The Junior School is accreditedby WASC (Western Association of School andColleges) and is a member in good standing ofHECAP (Hawaii Early Childhood AccreditationProject).The Junior School is part of Le Jardin Academy,which is an authorized International BaccalaureateWorld School. The aim of the program is tocreate learners who strive to be Inquirers, Knowledgeable,Thinkers, Communicators, Principled,Open-minded, Caring, Risk-takers, Balanced andReflective. The program for Pre-Kindergarten toGrade 5 is called the Primary Years Programmeor PYP and is designed for students aged 3 to12.The Junior School curriculum and program followsthe International Baccalaureate’s PYPframework. This framework is based on internationalstandards and methodologies that draw oncurrent research and best teaching practices. Itfocuses on the development of the whole child,addressing social, physical, emotional, and culturalneeds through a trans-disciplinary program.Embedded in the content of the curriculum arecharacter education and social skills. The charactereducation program emphasizes understandingand choosing actions which reflect thePYP attitudes. At the Junior School, the emphasisis on cooperation, respect, independence,empathy, enthusiasm, curiosity and creativity.Fostering the development of social competenceis emphasized throughout the curriculum. Studentsare encouraged and supported in their relationshipswith peers and adults. Students arealso guided in their responses to a variety of socialsituations. Individual responsibility is promoteddaily. The students’ need for autonomy iscarefully balanced with the rights of the community.The Junior School allows for a developmentalrange in the student’s abilities, which results indifferent levels of performance. Teachers focusequally on the student’s social and emotionalwellbeing, as well as on academic performance.Teachers encourage students to become independentlearners. Students are taught the importantvalue of respect for others and one’s self,including manners and basic courtesy. A smallclass ratio and a team of caring, qualified andexperienced teachers and aides facilitate themanagement of the Junior School and its students.Employees respect each child’s cultural,ethnic, and family background, as well as thechild’s primary language or dialect.Art, French, Music and P.E. instruction is offeredon a weekly basis to enrich the students’ education.The Junior School provides a balance of indoorand outdoor activities, alternating quiet and moreactive periods. The playground is an extensionof the learning environment where many choicesare offered.After school offerings include activities such ashula, gymnastics, basketball (JK only) and soccer(JK only).All students at the Junior School are required tobe toilet trained and independent in the use of therestrooms by the first day of school.ROUTINES,POLICIES, PROCEDURES______Hours of Operation6:30-7:30 Early Care7:30-11:20 Pre-KindergartenDismissal in front courtyard11:20-2:20 Pre-Kindergarten Extended Day7:30-2:20 Junior Kindergarten2:20-2:40 PK and JK dismissals inclassrooms2:30-6:00 Extended DayAbsencesPlease report absences to the Junior School officeat 261-0707 ext. 1150 before 8:30 a.m. ofthat day. You may leave a voice message. Parentsmay reach the Extended Day program at478-7693.37


Arrival and DismissalAll students must be signed in and out daily asrequired by Hawaii state law. Parents are expectedto escort their child(ren) to and from theclassroom at drop-off and pick-up. Attendancesheets are located in the Early Care room andeach classroom @ 7:30 a.m. Students who donot need early care should arrive at school between7:30 and 7:50 a.m. and be escorted totheir classrooms. Rooms are not available tostudents and parents prior to 7:30 a.m. Studentsand parents wait outside of the classroom untilteachers are in the classroom. Parents areasked to leave the campus by 8:00 a.m. so thatstudents may focus on learning. Staff membersescorting Pre-Kindergarten students to the frontcourtyard for 11:20 a.m. dismissal hand out thesign-out sheets to the parents to sign their child(ren) out. The attendance sheets are relocated tothe courtyard table after the 2:20 p.m. dismissal.No student will be permitted to leave the JuniorSchool with anyone other than a parent or persondesignated on the Student Information Formunless the school has been so advised.Pre-Kindergarten students are dismissed at11:20 a.m. and 2:20 p.m. The students departingat 11:20 a.m. are escorted to the front yard bystaff members for early dismissal at 11:15 a.m.and must be picked up promptly within 10 minutes.Junior Kindergarten students are dismissedat 2:20 p.m. Students not picked by 11:30 a.m.or 2:45 p.m. will be taken to the Junior Schooloffice.Occasionally the unexpected will prevent a parentfrom picking up a child on time. If specialarrangements are known ahead of time, pleaseprovide a written note to the office. From 7:30 a.m.to 2:30 p.m., please call 261-0707 ext. 1150.After regular school hours, if your child is in theExtended Day program, please call 478-7693. Ifthis circumstance occurs frequently, the parentwill be asked to utilize the Extended Day program.At 2:30 p.m. the playground is reserved for theExtended Day students enrolled in the late afternoonprogram. To allow appropriate supervision,we ask that non-extended day students not playon the playground. Be particularly careful when reversing out ofa parking space as young children are noteasily seen. Do not leave children unattended in the caras it is neither safe nor legal. Do not leave valuables in the car. Pleaselock car doors. A left turn out of the parking lot is illegal at alltimes.Birthday PartiesSimple birthday celebrations may be held atschool at a time arranged between the teacherand parent. We strongly encourage nutritious,easy to serve refreshments and snacks. Fruit,vegetables, muffins, raisins, smoothies andwholesome cookies are preferred. Candy, storebought cupcakes, excessive sweets or sodas arenot permitted. Including the snack, the partyshould be kept to the time allotted for the snackperiod so as not to disrupt the daily schedule.While appropriate for home parties, goodie bagsare not permitted at school. Please check withyour classroom teacher regarding any specialfood restrictions for any students in the class.Younger siblings are asked to stay home.Consideration of others’ feeling is a valued moralquality at Le Jardin Academy and therefore weask that you mail the birthday invitations to thechild’s home address. Distribution of invitationsand thank you notes at school is not allowed,even if the entire class is invited. Mailing addressesare available in the school “Buzz Book”.Please note that the staff members are not authorizedto give out the addresses of families whoare not listed in the “Buzz Book.”Classroom VisitsIf a parent is interested in visiting his/her child’sclassroom during the school year, the visit mustbe scheduled with the Principal at least one dayin advance. We allow for a short visit, where theparent is asked to observe quietly. We are notable to welcome the parent into other classrooms.To visit all classrooms, the schoolstrongly encourages parents to visit during ourOpen Houses held in the fall and winter.We observe certain guidelines in the parking lotto ensure the safety of all.38


DressThe Junior School does not require students towear the K-12 school coordinate attire. Neat andclean play clothes are appropriate for school. Werequire the use of appropriate and secure footwearfor all outdoor activities. High heeled orplatform slippers or shoes are not permitted.Closed footwear (no crocks) and school t-shirtsare required for all excursions and encouragedon P.E. days.Early Morning CareEarly Morning care is available from 6:30 to 7:30a.m. Students should not be dropped off prior to6:30 a.m. as no supervision is available. Thestudents may bring a breakfast that is easy to eatand dispose of.GuidanceAt the Junior School, positive, growth-promotingguidance includes ignoring minor misbehaviorsand encouraging proper behavior by redirecting,discussing consequences, giving choices, andteaching conflict resolution. The Junior Schoolteachers foster self-discipline by modeling effectiveproblem-solving communication. Facultydoes not use physical punishment or methods ofinfluencing behavior which are frightening, humiliating,damaging, or injurious to a child’s health orself-esteem.There are times when a child may need to beseparated from the group and given time andspace to himself/herself, especially if the inappropriatebehavior involves physical harm to himselfor others. The time spent out of the group is relativeto the child’s age (e.g., 3 minutes for a 3year old child). After this time out, the staff memberhelps the child discuss the behavior and theschool’s expectations. After warning, redirection,and/or if the child has been hurtful to others (e.g.,biting/hitting), the child may visit the Principal forcounseling. The Principal guides the child in findingways the mistake can be fixed. Visits to thePrincipal are reported to the parents.If the problematic behavior persists, a detailedplan of action will be discussed with parents andwritten communication from the teacher will besent home on a regular basis. If progress is notsatisfactory, it is possible that the child may bedismissed.Items From HomePersonal items are kept in individual cubbies.Students may bring non-violent toys for shareand-tell,after which the toys will be placed in thechild’s cubby. Students may bring a stuffed animalor small cloth for their comfort at naptime.Pacifiers and baby bottles need to remain athome. Electronic equipment such as CD players,Ipods, and hand held games are not allowed atthe Junior School.Health ConsultationAs required by the Department of Human Servicesof the State of Hawaii, the Junior Schoolhas a written consent from a local pediatric firmthat allows the Principal to consult on students’physical, psychological or behavioral health relatedissues.Lost and FoundPersonal items such as shoes, slippers, socks,shorts, t-shirts, sweaters and jackets should belabeled so that lost items can be returned to theirowners. All found items are displayed daily on atable in the front courtyard.Parent ParticipationParents have many opportunities to participate intheir child’s education, from volunteering as achaperone for field trips and special events toassisting in the classroom or with school fundraisers.Parents have a chance to sign up forthese different activities posted in each classroom.Parents may volunteer for activities orevents on campus during the school day (helpingwith the set up, clean up and chaperoning duringspecial events; reading aloud or helping with acooking project; chaperoning on a field trip, decoratingthe stage for holiday concert or the campusfor Halloween or Chinese New Year). Workingparents may contribute by selecting books fromthe public library, washing drama center clothesor playground capes, or collecting recycled itemsfor example.39


School StoreLe Jardin Academy teddy bear t-shirts in childsizes are available for purchase at the JuniorSchool office.Sick at SchoolA student who becomes ill at school rests on acot in the office and is attended by the office staff.If circumstances warrant it, parents are called topick up their child. Parents are expected to pickup the sick child within one hour or make arrangementwith an authorized person to pick upthe child in that one hour time frame. Parents areadvised to consult their physician before sendingtheir child back to school. Parents are asked tobe respectful of others by keeping their child outof school to minimize the risk of spreading thedisease until without fever or other symptoms,such as vomiting or diarrhea, for 24 hours. Afever is considered 100 F degrees and above.Parents are notified of significant communicablediseases in writing. Refer to the General Sectionof the Handbook, under “Health and Illness,” formore details.Snack and LunchA morning snack is offered and the ExtendedDay program provides an afternoon snack forstudents staying after 2:30 p.m. Both snacks arenutritious, diverse and follow State nutritionalguidelines.Students may bring a lunch from home or order ameal from Le Jardin’s Lunch program at an additionalfee. School lunch is ordered on a monthlybasis with two, three and five day options. Milkmay be ordered on an annual basis at an additionalfee. If milk is not ordered, parents mustprovide a drink. Candy, excessive sweets orsoda is not allowed with lunch. Milk order formsare mailed home in the July packet. Lunch ordersare made only on the on the school websiteby the date specified on the order form. Parentsare asked to contact the Director of Food Servicesdirectly for any changes in registration orcancellation.Students shall not be offered foods that they areallergic to or foods that they cannot consume forreligious reasons. Food shall not be used aspunishment or reward.SuppliesThe following supplies are to be brought to the Parent-Child-Teacherintroductory conference scheduledprior to the first day of school: heavy art apronwith visible name on front (no plastic aprons), fittedmat cover, and a change of clothes in a gallonsizedziplock bag. The 44” x 20 ¾” pillowcase stylemat cover with Velcro closure must be of light fabric,no heavy denim or quilted material.Students are encouraged to wear a Le Jardin AcademyJunior School t-shirt for Physical Educationclasses and are required to wear them on excursions.T-shirts are sold at the Junior School office.VandalismWhen school property (e.g., toys or books) is defacedor damaged by the actions of a student, theparents or guardians are responsible for the restorationor payment of damage. The student will becounseled for his/her actions by the teacher and/orPrincipal.COMMUNICATION____________Communication of Change of PoliciesIt is the school policy that parents are informed inwriting of any changes in policy 30 days prior to theday the policy is effective.Chain of CommunicationWhenever there is a concern, promptly contactyour child’s teacher first, then later, the Administration.EmailIt is possible to communicate with the Principal,administrative assistant, homeroom and specialistteachers, and teacher assistants via email usingtheir first name.last name @lejardinacademy.org(e.g., Françoise Akina’s email address is:Francoise.akina@lejardinacademy.org.) We askthat you do not use this mode of communication forurgent messages, as we are not always at ourdesks and might not receive or relay the email messagesin a timely manner (e.g., late pick up, otheradults authorized to pick up a child, etc).40


Friday FolderA “Friday Folder” is sent home with the studentson the last day of each week. In this folder, parentswill find their child’s work, as well as informationfrom the school and the Parent FacultyAssociation.School WebsiteThe Principal’s message is posted online biweekly.The homeroom teachers’ newslettersare posted at the beginning and end of each unitof Inquiry and the specialists’ newsletters at thebeginning of each trimester.Le Jardin does not distribute hard copies of thenewsletters and messages unless specificallyrequested by a family. A hard copy of the Principal’smessage is also posted in the front courtyardon the bulletin board outside the JuniorSchool office and a hard copy of the teacher’snewsletters in their homerooms.Homeroom ParentsEach homeroom has a parent who voluntarilyassists the teacher with preparation work, specialevents or celebrations, and follows up with classroomactivities such as our fests or special celebrations.The homeroom parent acts as a liaisonbetween the parents and the classroom, and isan invaluable aid to the teacher. For easier communicationbetween teachers and parents, onlyone parent per room is selected. Parents showtheir interest in being the homeroom parent byemailing the Junior School Administrative Assistant.New Parent OrientationFirst time families to the Junior School shouldattend an informational meeting scheduled on anevening prior to the opening of school called theNew Parent Orientation. At this time, the administrationreviews routines, policies and proceduresspecifically related to the Junior School, andgives an introduction to the Primary Years Programmeof the International Baccalaureate.Please refer to the school calendar for the dateand time of this event. This evening is for adultsonly.Parent NightEarly in the school year, the Junior School ParentNight provides an opportunity for the classroomteachers and specialists to discuss curriculum,plans, and expectations for the year. Please referto the school calendar for the date and time ofthis event. This evening is for adults only.TelephoneWe request that parents use the 261-0707 ext.1150 office line. The 478-7693 line is for afterschoolcare only.Transition to the Junior SchoolTo allow for a smooth transition, parents are invitedto a New Parent Orientation (see detailsabove). In addition parents and children are invitedto a parent/child/teacher introductory conferenceprior to the first day of school and theJunior School staggers the start of the schoolyear.The introductory conference held prior to the firstday of school involves the teacher, parent andchild. The family is introduced to the homeroomteacher, the classroom and the campus in general.Together, they review the QuestionnaireFor School Entry, as well as the school’s expectationsand goals, and respond to the parents’questions related to the program. At this firstconference, parents receive among other things,a comprehensive introductory package, whichincludes a curriculum handout, entrance and exitstandards and daily activity schedules.The Junior School begins the year with a staggeredschedule over two days, dividing the childreninto 2 groups, welcoming half a class at atime for a regular school day without the option ofExtended Day care. On the first day of school,the Pre-Kindergarten teachers each meet 6 studentsfrom 7:30 a.m.-11:20 a.m. and the JuniorKindergarten teachers each meet 7 or 8 studentsfrom 7:30-2:30 p.m. The second day of theschool year welcomes the second group of childrenwhile the first group stays at home. Theparents are informed of the child’s first day ofschool in the July mailing.41


ACTIVITIES AND TRADITIONS__After School Enrichment ActivitiesThe Junior School offers a variety of after schoolactivities, such as gymnastics, hula, basketball (JKonly) and soccer (JK only). The weekly classesare offered on a fee-for-service, first-come, firstservedbasis, starting in October. Registrationforms for the fall session are included in the Julypacket, and winter/spring registrations are senthome via the Friday Folders throughout the schoolyear. Registrations are sent back directly to theoutside contractors. Payment is made directly tothe contractor and not to the school. The homeroomteachers will transition the non-ExtendedDay students from the 2:20 p.m. dismissal to the2:45 p.m. after school activities.Coffee With the PrincipalThree times a year, parents are invited to join thePrincipal for a gathering in the front courtyard.This event provides an opportunity for parents tomeet other parents and to get an update on theJunior School from the Principal and the PFA JuniorSchool Director at Large.Special CelebrationsThe Junior School celebrates the following specialevents: Aloha Week (JK), Halloween, Thanksgiving,Holiday Concert, Chinese New Year, LovingLiteracy week, Girls and Boys’ Days, May Day andMother’s Day (JK). For some events help isneeded and parents are asked to sign up on thecelebration board posted in each classroom. Inconjunction with the homeroom teacher, parentsmay organize an educational activity in the classroom,such as a craft, game or story, and mayalso bring a special snack. Snack guidelines aresimilar to those for birthday parties and parentsare made aware of the students’ food allergies.For classroom celebrations, such as birthday, Halloweenand holiday parties in classrooms, or playfair, sensory fest and fantasy fair in outside field,younger siblings are asked to stay home.Field TripsField trips allow students to make relevant connectionswith the unit of inquiry they are studying.Transportation is by contracted buses and all studentsare required to ride on the bus. Le Jardin t-shirts for easy identification and covered shoes(no crocs) are required. To ensure adequate supervisionchaperones are needed, and sign-upsheets are posted in the classrooms. In the eventof insufficient number of chaperones, field tripsmay be cancelled. For safety reason, we seat 2students per seat and bus capacity allows for 5chaperones for each Pre-Kindergarten class and 3for each Junior Kindergarten class. To make ourfield trip safe and fun for everyone, the followingguidelines should be respected: Chaperones are responsible for 2-4 students. Chaperones are free of younger siblings Chaperones and students stay with the groupat all times. Drop-offs or pick-ups during fieldtrips are not permitted. Students sit on the seat of the bus, not on laps. No food or drinks is consumed on the bus.Snack will be consumed as a group. Students are expected to walk, holding handswith a peer or chaperone. Chaperones refrain from carrying students. Chaperones inform the teacher before escortingstudents to the restroom and for the protectionof the students and chaperones, a minimumof 2 chaperones is required to accompanystudents to the bathrooms. Chaperones should not purchase snacks,treats or souvenirs at concessions. Cellular phones are on voice mail during guidedtours. Chaperones may be asked to record students’observations or take pictures.Flag CeremonyThe flag ceremony is held on a weekly basis onTuesday morning, outside on the PE field. JuniorKindergarten students conduct their flag ceremonyin the classroom the remainder of the week. JuniorKindergarten students begin participating inOctober, and after the winter break, Pre-Kindergarten students are gradually phased intothe routine. Quiet, attentive and respectful conductis expected. The brief ceremony includesreciting the Pledge of Allegiance, and singing patrioticAmerican and Hawaiian songs along withour Junior School song.Parents are welcome to join the flag ceremony,standing alongside the teachers, and are asked tomodel proper respect by not talking during the proceedings.Once the ceremony is over, parents areasked to leave the campus so the students mayreturn undistracted to their classrooms and focuson their learning.42


Holiday ConcertsA few days before the winter break, students aretransported by bus to the main campus for theirannual holiday program, performing songs in Englishand French. Holiday attire is appropriate forthis event, and a change of clothes is recommendedfor the remainder of the day. Exact datesand times are noted in the school calendar. Parentshave the opportunity to take their childrenhome immediately following the concert.PicnicsEarly one evening in October, Junior School parents,students, siblings and faculty gather for aninformal potluck picnic at the Junior School.On separate days during the last week of school,each grade participates in a beach day on theWindward side. The students enjoy swimmingand a potluck picnic. Lifeguards are on duty forthe safety of the students, and younger siblingsaccompanied by their parents are welcome. Tomake this day child friendly and safe, we are requestinga chaperone per student.ASSESSMENT_______________Goal and ProceduresThe purpose of assessment is to provide informationon student growth and progress to all schoolconstituents: teachers, parents and administration.Observation and therefore assessment is frequentand ongoing, using a variety of methods to measurestudents’ abilities, achievements, and needs.The Junior School has three reporting periods.At the end of the first and third quarter, a parentteacherconference is scheduled, at which timethe parents are informed of the student’s progressand areas of needs. The student’s portfolio, whichgathers evidence of learning and growth, is sharedduring the conferences. The portfolio includesdrawings, worksheets, cutting and writing samplesand photographs of construction or dramatics. InJanuary, parents receive a written report, whichincludes reports from the homeroom teacher andspecialists . A final written report is mailed to parentsapproximately one week after the school yearends. A copy of each report card is placed in thestudent’s permanent folder. For parents who areseparated, each will be mailed a copy of the reportcard.Developmental ScreeningIf a teacher or a parent has a concern regardingthe development of the child, a request via thePrincipal for a developmental screening by a privateinstitution, can be made . Screening by theDepartment of Health is no longer available. It isvery helpful if parents can share the results withthe school so the school can better support thestudents.Probation PolicyThere are two types of probation in the JuniorSchool, new student probation and behavioralprobation.New Student ProbationStudents entering the Junior School for the firsttime are placed on probation for a six week period,when the team evaluates the adjustment ofthe student to his/her new school setting. Studentsare expected to be toilet trained and independentin the use of the restroom by the first dayof school. Students are also expected to be ableto respect property, self and others, and exhibitsafe behaviors. During these first six weeks ofschool, teachers observe and document any concernsfor developmentally immature, academicallyor socially problematic behavior. During thissix week period, teachers communicate concernsverbally to the Principal and parents, and conferencesare scheduled with the Principal, homeroomteacher and parents to discuss the concerns.If the issue merits it, an outside evaluation,which will require the parent’s authorization,might be recommended. If concerns involveproblematic behavior, a detailed plan of actionwill be discussed with parents and written communicationfrom the teacher will be sent home ona regular basis. If progress is not satisfactory, itis possible that the child may be dismissed.Behavioral ProbationA student who has passed the 6 week probationperiod may still be placed on probation if his/herbehavior becomes problematic and the studentmanifests behavior unsafe to his peers or if his/her behavior interferes with the learning of others.At this point, the Principal and teacher willdecide on a detailed plan of action, which will beshared with the parents. If the student does notshow sufficient progress within a specified timeframe or is unsuccessful with meeting the terms43


of the plans, the student may be asked to withdrawfrom the school or not receive a contract forthe following year.ResourcesThe Junior school offers the opportunity for a studentto receive extra services such as speechtherapy from licensed therapist at parents’ expensesduring the school day. Parents are askedto consult with the homeroom teacher and Principalwhen scheduling the sessions to ensure roomavailability and that the student’s classroomschedule allows it.Promotion PolicyPromotion to the next grade level at Le JardinAcademy is determined by the student’s academicperformance and social and developmentalreadiness and based on the Junior School ExitStandards. The options include promotion, retention,or conditional promotion. This discussionstarts at the regularly scheduled second quarterreport, unless issues merit outside evaluationand/or screening. In such cases, parents, teachers,and the Principal meet formally to plan furthersteps.At the end of January, progress is evaluated forpromotion to the next grade level and shared withthe parents. By the end of January, parents areinformed by the Principal and/or the teacher ofany conditional contracts, possible repeats ordismissal. If the promotion is conditional, theparents will receive, in addition to the contract, aletter from the Principal detailing the terms of theconditions and the contract is held until the termsare met. If the terms are not met, contract is notissued and the students is dismissed from LeJardin Academy. An option for a Pre-Kindergartenstudent not ready for Junior Kindergarten is torepeat Pre-Kindergarten. Options for a studentnot ready for Kindergarten at Le Jardin Academymay include Kindergarten Summer School at LeJardin Academy, with evaluation for admission toKindergarten by the Lower School Administrativeteam, or a repeat of Junior Kindergarten.Transition to Next GradeTo assist current students in making the transitionfrom Pre-Kindergarten to Junior Kindergarten,each Pre-Kindergarten homeroom visitseach Junior Kindergarten classroom during thelast week of school. The Junior Kindergartenstudents visit the three Kindergarten classroomsand playground at the main campus during themonth of May.Classroom PlacementAt the Junior School, class placement is carefullyconsidered. A variety of factors determine thedecision: the child’s social and emotional needs,school readiness and temperament, as well asthe composition of the class including the age,gender and disposition of the other students.At the Pre-Kindergarten level, the observation ofthe child by the Junior School teachers and thepreschool report from the child’s previous school,if applicable, are important factors in the decision.At the Junior Kindergarten level, for returning studentsfrom our Pre-Kindergarten, the teachers’recommendations are the starting point. For studentswho have not attended our Pre-Kindergarten, an observation of the students bythe Junior School teachers at Le Jardin Academyand the preschool report from the child’s previousschool, if applicable, are important factors in thedecision.The administration and teachers build a class ofstudents who show promise of working well together,and the school assures that each classwill follow the same curriculum and pedagogicalpractices. Parents will not be able to request aspecific teacher in verbal or written form. Thefinal decision on class placements resides withthe school and all placements are final.44


Exit Standards of a PK Student Manages own hygiene independently Separates easily from parents Initiates positive peer interaction Respects self and others Communicates appropriately to solve conflicts Accepts redirection and modifies behaviors Is able to take turns Understands he/she is part of a group Uses classroom materials appropriately Respect materials and property of others Uses manners at meal times Is cooperative with clean up Is able to sit at circle for 10 minutes Is able to listen to a story without interrupting Knows full name and gender Is able to identify his/her name Is able to hold a scissor and do simple cutting Is able to recognize basic colors and shapes Is able to recognize numbers 0-5 Is able to speak 5/6 word sentences Is able to respond to a directed question with arelevant response Follow simple 1 step direction (both social &cognitive Speaks with a proper tone of voice whenaddressing others Transitions to and from activities within allocatedtimeExit Standards of a JK Student Manages own hygiene independently Works and plays cooperatively and independently Communicates appropriately to solve conflicts Accepts redirection and modifies behaviors Manages own snack and lunch independently Uses manners (e.g. sits quietly, uses utensils appropriately,says please and thank you) Initiates positive peer interaction Listens attentively Attends and participates in group teacher directedactivities for 20 minutes Participates meaningfully in activities Follows 2-3 step directions Is able to use new vocabulary in meaningful discussion Sequences stories in order Is able to share an object or event with the class Handles manipulatives skillfully Uses scissors and writing tools appropriately Writes first name in lower case independently Reproduces phonograms orally Attempts to write letters/words independently Attempts to write the correct lower case writtenform of the 26 single phonograms Identifies size relationship Reproduces geometric shapes Demonstrates 1:1 correspondence 0 to 12 Writes numerals with understanding 1-12 Duplicates and extends patterns Performs simple concrete addition Completes work in allotted time Produces recognizable drawings Understands use of time vocabulary (e.g., before/after/lunchtime) Resolves conflict verbally rather than physically Uses a moderate voice level inside Demonstrates respect towards material and peers Expresses feeling appropriately (e.g., no tempertantrums) Transitions to and from activities within allocatedtime45


Table of Contents__The Lower School Program ..................................... 49Attendance .............................................................. 50Celebrations and Parties ......................................... 51Class Placement Policy ........................................... 52Communication ........................................................ 52Discipline ................................................................. 53Dismissal ................................................................. 55Dress Code .............................................................. 57Early Morning Care and Drop Off ............................ 58Guidance Program .................................................. 58Homework Policy ..................................................... 59Probation ................................................................. 61Progress Reports,Conferences and Assessments ............................... 61Tutoring ................................................................... 62Standardized Tests .................................................. 62Snack and Lunch ..................................................... 62Lower School Miscellaneous ................................... 63Please refer to the school directory book for employeeextension numbers. Teachers / Staff with no voicemail extension, please leave a message with the frontoffice receptionist / main number at 261-0707. All employeesat the school have email and can be contacteddirectly using the following formula:first name + . + last name @ lejardinacademy.orgExample: adrian.allan@lejardinacademy.org48


THE LOWER SCHOOLPROGRAM__________________The Lower School is now authorized as a PK – 5International Baccalaureate World School. LeJardin Academy is expecting to become a PK-12International Baccalaureate World School by theend of the 2010-2011 school year. The programfor Pre-Kindergarten to Grade 5 is called the PrimaryYears Programme or PYP.The Lower School curriculum and program followsthe International Baccalaureate’s PYPframework. This framework is based on internationalstandards and methodologies that draw oncurrent research and best teaching practices.The PYP is designed for students aged 3 to 12. Itfocuses on the development of the whole child,addressing social, physical, emotional, and culturalneeds through a trans-disciplinary program.Character Educationand Guidance ProgramIn addition to academic excellence, the schoolnurtures an atmosphere that values and encouragesstudents to develop individual styles, discovernew talents and to build lasting relationships.The character education program emphasizesunderstanding and choosing actions whichreflect the PYP attitudes: cooperation, respect,independence, empathy, enthusiasm, curiosity,commitment, tolerance, confidence, integrity andcreativity.A sense of safety, caring and sanctuary is at theheart of every strong school. Students need tohave a place where they can express their concernsand frustrations, explore their own identities,and seek solutions to the challenges thatface them in their ever expanding personal lives.The guidance (counseling) program at Le Jardinis an integral part of the school’s learning objectives.With educational focus, it aims to supportstudents as they grow in understanding and constructivelydealing with intra-personal and interpersonalchallenges.The K-5 guidance program involves a proactiveapproach that includes: A school wide emphasis on the qualities ofsound character. A school wide focus on fostering a caring cultureof learning through the community buildingprocess called Tribes, with additional concentrationon problem solving and conflictmanagement skills through the Second StepProgram. A 5 th grade advisory program that focuses onpersonal identity, feelings awareness, goalsetting, communication skills, problemsolving,and teaming skills. Responsive Services:1. Individual student discussion and skillbuilding2. Small group discussion and skill building3. Mediation/Problem-solving facilitation4. Classroom guidance System Support:1. Consultation with teachers, administrators2.In-service education and support3.Parent education and supportDifferentiationThe Lower School’s teaching team is committedto providing students with differentiated instruction(matching the needs of the students with effectiveinstruction). Differentiation is built into thecurriculum and guides how each student istaught. All 18 grade level teachers are supportedby an exceptional support team of teaching assistantsand Curriculum Specialists. This supportteam significantly lowers the student-teacher ratioin the Lower School classroom by providingthe grade level teachers support with providingdifferentiation in the classrooms.Academic Resource Center Providing unified, coherent, and engagingacademic and extracurricular programs thatencourage cooperative learning, support multiplelearning styles, and foster a global perspective. Creating a nurturing, challenging and supportivecommunity that embraces and celebratesdiversity. Helping each student reach their full potential.49


The Academic Resource Center (ARC) is anintegral part of the support system built into theLower School curriculum to facilitate differentiationin the classrooms. Since Le Jardin Academystudents have a broad range of skills and abilities,differentiation is important to keep all studentschallenged and supported at their currentlevel. The curriculum specialist collaborates withthe classroom teacher to determine the distinctneeds of the students.The Curriculum Specialists offer extra support inskills ranging from math, phonics, spelling andwriting skills, to reading and handwriting. Theyalso assist in whole class lessons, offering theirexpertise to bolster the PYP classroom curriculum.The Curriculum Specialists are available to theparents as a source of information on variouslearning styles and are able to offer appropriateat home support for the needs of their children.They are vital members of the school “SupportTeam.”The entire Lower School benefits from having asupportive resource program available to expandthe growth and education of our students.Whole Child EducationWe provide students with a strong foundation inall of the major areas of knowledge: mathematics,social studies, drama, language, music, visualarts, performing arts, science, personal andsocial education, and physical education. A teamof highly qualified teachers and staff provideseach student with creative and challenging learningexperience that supports the development ofthe “whole child” (academically, socially, physically,and emotionally). Each student is nurturedand guided to develop his/her full potential.Together, the Curriculum Specialists, ClassroomTeachers, Single-Subject Teachers and TeachingAssistants deliver an individualized programand makes “whole child education” work at LeJardin.ATTENDANCE________________Reporting Absences On the day of the absence, report the absencesto the front office at 261-0707ext. 1130, before 8:00 a.m. Leave a voice message—state your child’sname, grade level, teacher, and nature of theabsence. Absences (due to illness) of more than 3days require a note from the physician.Request for Homework When Absent Parents do not need to contact the school forhomework requests when the student is absent. 1 day absence - Homework will automaticallybe provided to the student upon returnto school. 2 or more days of absence - Homework willautomatically be left for parents to pick up inthe front office by dismissal time (beginningon Day 2 of the absence).TardiesLower School students are encouraged to arrivein the classroom between 7:30 a.m. and 7:40a.m. to organize for the school day.Students arriving after 7:45 a.m. are tardy andneed to go to the front office for an “admissionslip” before reporting to the classroom.Tardies are recorded and reported on a student’sreport card. Excessive tardies hinder a student’sacademic and social progress. When a studentarrives late, he/she misses valuable informationannounced in the classroom or at morning flag.Please make every effort to have your child atschool by 7:45 a.m. each morning.Excessive Tardy Policy The classroom teacher will notify the parentwhen a student accumulates more than 5tardies in a quarter. Continued tardiness, after the initial teacherreminder, will result in a reminder letter fromthe Principal.50


Extended Absences(non-health related, extended absences of 3 daysor more)When families are planning trips, we ask that vacationsbe taken during break times designatedon the school calendar. The school strongly encouragesfamilies to refrain from taking vacationsduring school time that involve missing numerous(more than 3 days) school days. We realizethere are times when this is unavoidable and thattrips are also educationally valuable. However, itis important to note that missing a week or moreof school due to a vacation may affect yourchild’s progress and or grade. Each parent whodecides to take their child on an extended vacationduring school time accepts the responsibilitythat keeping his/her out of school may place theirchild at risk of falling behind in learning, especiallyin grades 4 and 5. There are concepts thatare more meaningful when taught in the classroomand guided by the teacher and activitiesthat cannot be made up when missed. Familyemergencies and extended illness situations willbe handled on a case by case basisExtended Absence RequestApproval ProceduresIt is the responsibility of each family to requestextended absence approval in a timely manner(at least 2 weeks in advance) from the administration. At least two weeks in advance, parentsshould inform (in writing or e-mail) the VicePrincipal about the intended trip. If necessary,your child’s teacher will provide readingor journaling materials that may completedwhile on the trip. The type of work providedfor the trip is at the discretion of the teacher.Work cannot be provided without the 2weeks notice. All other necessary class assignments will beprovided upon return. Upon returning toschool, students will have 10 school days toturn in all work and to make-up any tests orquizzes missed. Teachers are not required todo extra tutoring for student’s missed time.The school will recommend outside tutoring ifwe feel the student has not made sufficientprogress. Students may be asked to stay infor recess or after school to complete work ortests. Emergency situations will be handledon a case by case basis. Please contact theVice Principal.CELEBRATIONS & PARTIES____Birthday CelebrationsWe ask that birthday parties be at home celebrationswith friends and family. Although we valuetraditions, celebrations of milestones, and specialholidays, a birthday party with goodie bags, icecream, and cake is not appropriate at school.The Lower School strives to maximize the educationalenvironment for your child. For celebrations,instead of snacks or goodie bags, we encouragethat you donate a hardback book to theLower School Library. Give the gift of a greatbook for all to enjoy for many years and commemoratea special event.Each classroom teacher has a way to honor abirthday child. If you would like to bring in a birthdaysnack, please contact your child’s classroomteacher to set up a time during snack, recess, orafter lunch. We recommend nutritious, easy toserve refreshments. Goodie bags are not permittedand will not be distributed. Please checkwith your classroom teacher regarding any specialfood restrictions for any students in the class.Birthday InvitationsOut of courtesy and consideration of others, distributionof party invitations at school is not allowed(even if the entire class is invited). Pleasemail all invitations and “thank you” cards. Mailingaddresses are available in the school “BuzzBook.” We are not authorized to give out theaddresses for families who are not listed in thebook.Classroom Celebrations and PartiesDepending on the grade level, various culturalholidays are observed throughout the year. Forselected ones, one or two families may be askedto work together with the teacher in planning simplerefreshments and/or educational activities forthe class. Your child’s homeroom parent maycontact you for assistance.Each grade level has special days that are celebrated.The celebration (15 – 30 minutes, dependingon age level and content of activity) mustbe approved and scheduled with the teacher.The celebration should be educational, honor ourworld’s cultures, nutritional for the mind, body,and spirit, and coordinated with the classroom51


curriculum. Many celebrations are coordinated bythe classroom room parent. We ask our familiesto send healthy, nutritious snacks.CLASS PLACEMENT POLICY___Parents cannot request a specific teacher in verbalor written form. The final decision on classplacements resides with the school, and all placementsare final.The administration and teachers build a class ofchildren who show promise of working well together.Every attempt will be made to match studentsand teaching styles, and the school assuresthat each class will follow the same curriculum andpedagogical practices.COMMUNICATION____________The Lower School administration, faculty, andstaff values and supports open communication.Lower School parents are valued as importantpartners with the school in helping studentsachieve learning results and are actively involvedin many ways. The thoughts, ideas, and concernsof parents are valued.Chain of Communication: Whenever there is aconcern, promptly contact your child’s teacherfirst, then later, as appropriate, Administration. Phone Calls - Please do not use e-mail orclassroom voicemail to communicate timesensitive messages. The teachers do not alwayshave time to check e-mail and voicemailduring the school day. The best option fortime sensitive messages is to call 261-0707(dial O) and leave a message with the frontdesk receptionist to be hand delivered to theteacher. Grade Level & Principal’s Friday Memos(Grades K - 5) – Available as hardcopy or electronicallyevery other week. My Backpack - Website Posting of GradeLevel Information (Grades K – 5) – Availableonline at www.lejardinacademy.org/interactive School Web Site – www.lejardinacademy.org Classroom, Single Subject, and Administrationweb pages Friday Folder – Sent home every Friday withschool flyers, information and student work.Parents initial and return the folder every Mondayto indicate receipt. **Replacement FridayFolders are available for $5.00 from the schooloffice as long as supply lasts. Grades 2-5—Back & Forth Books or Planners –serves as a communication tool betweenhome and school E-Mail - First name +.+ last name@lejardinacademy.org Schedule a conference or send in a note Monthly Home and School Connection NewsletterHard Copy or Electronic Option:For your convenience, all school communicationcan be received via hardcopy or electronically. Atthe beginning of the school year, each family isgiven the opportunity to sign up for the hard copyor electronic (e-family) option.Other Modes of Communication with the LowerSchool Principal: Attend a Lower School Principal Coffee Call 261-0707, Extension 1130 E-mail: pj.foehr@lejardinacademy.org Schedule an appointment – contact Lisa Ventura@ Extension 1130 orlisa.ventura@lejardinacademy.org52


DISCIPLINE__________________The Lower School Discipline System is a preventativesystem. A respectful, cooperative educationalLower School community is createdthrough the support of a strong preventative disciplinesystem foundation and caring administrators,teachers, counselors, students, and parents.Students are expected to follow the “School-wideAgreements” and “Essential Classroom Agreements.”“The Lower School promotes personal developmentin a climate of high behavioral expectations.We believe that preventative discipline will resultin a cooperative educational experience. Courtesy,consideration, and respect for others areencouraged and expected at all times. TheLower School Team believes in providing opportunitiesfor students to make choices that supporta positive learning community. Taking a proactiveapproach, we initiate clear standards anddeal with inappropriate behavior at its onset. Ittakes parents, students, teachers, and administratorsall working together to ensure a suitablelearning environment for all children.”The Foundation of the Lower School DisciplinePlan Consists of: The Support Team - teachers, administrators,counselors, students, and parents communicatingand working together to providesupport to the students and their families. The Tribes, Second Step, and CharacterEducation Program. Four consistent school-wide “Tribes Agreements”and “PYP Essential Agreements” developedin class with the students. Le Jardin teachers, staff, and administratorswho are Tribes trained. A Guidance/Counseling Program that emphasizelearning and utilizing problem solvingskills.Referral to the Principal or Vice PrincipalSteps in the Discipline SystemMost behavior redirection is given by the supervisingteacher. Each teacher has a definedclassroom management system in which studentsrecognize their poor choices and experienceconsequences for their actions. There aretimes when the teacher and/or parent team hasexhausted all classroom consequences and interventionsfor a student or when a behavior endangersthe well-being of himself or others. In thissituation, the teacher will refer a student to thePrincipal or Vice Principal. A referral always begins with a conferencewith the Principal or Vice Principal. The Principal or Vice Principal will then determineif the student will be assigned a Level I,II, or III. A referral to the Principal or Vice Principaldoes not mean that an official Level will beassigned. Each referral is evaluated on a case by casebasis. A Level is only assigned after thoroughinvestigation of the incident. Sometimes, only a conference is needed withthe Principal or Vice Principal (counsel only).A “counseling session” with the Principal orVice Principal or Level I notice is a“preventative step,” not a punitive step, in thereferral process that allows the teacher andstudent to receive support from the Principalor Vice Principal and other resources to helpthe student meet behavioral expectations. Certain infractions are considered so severethat a single occurrence could result in expulsionfrom school.Note: In listing prohibited conduct for each level,we cannot anticipate every eventuality that couldresult in a discipline referral. The behaviors listedin each level list common problems with a descriptionof the administrative range of action foreach. There are always exceptions. The student’sage and development is also taken intoconsideration.A student that is referred to the Principal or VicePrincipal may be experiencing difficulty with makingchoices that support the Lower School behavioralexpectations. Behavior contrary to schoolguidelines is subject to disciplinary action(s).Behaviors are categorized in levels of seriousnesswith appropriate consequences given at thetime of the infraction.53


Someone from the school will always contact youif your child is referred to see the Principal orVice Principal. If no level or a Level I is assigned, the referringteacher will contact the parent. If a Level II or Level III is assigned the Principalor Vice Principal will directly contact theparent. A copy of the discipline report and the student’sreflection form are mailed to parentsfor all Level I – III assignments. No paperworkis mailed to the parent if an official levelis not assigned.Discipline files are kept by the Principal and VicePrincipal to keep track of a student’s progress orlack of progress with a behavioral challenge. Thepaperwork is confidential and is not placed in thepermanent student file. The discipline file will notbe made available to other schools without parentnotification.Counsel Only (Principal/Vice Principal)A referral to the Principal or Vice Principal doesnot mean that an official discipline level will beassigned automatically. A student that is referredis experiencing difficulty with making choices thatsupport the Lower School behavioral expectations. A referral always begins with a conference. The Principal or Vice Principal will then determineif the student will be assigned a Level I,II, or III or if it is “counsel only.” Each referral is evaluated on a case by casebasis by the Vice Principal. A Level I, II, or III is only assigned after thoroughinvestigation of the incident. If it is determined that the infraction/incidentdoes not need to be assigned an official disciplinesystem level, the student is “counseled”by the Principal or Vice Principal. Thestudent is guided to reflect on his/her actionsand challenges and brainstorm ways to preventit from occurring again.Level IA Level I assignment is a “preventative step,” nota punitive step. This level allows the teacher toreceive support from the Principal or Vice Principaland other resources to help the student meetexpectation that is not being met. A student thatis referred to the Principal or Vice Principal maybe experiencing difficulty with making choicesthat support the Lower School behavioral expectations. Not following the school-wide “Tribes Agreements”(disrespectful to adult/peer, refusal toparticipate, inattentive listening skills, usingput downs/teasing) Acting in a harmful way (minor pushing orrough play – without intent to harm) Any behavior that consistently disrupts thelearning environment.Sample Level I Consequences: Principal or Vice Principal/student conferenceto discuss the expectations that have beendifficult for the student. Student fills out a “Reflection Form.” Time forstudent to reflect on his/her misbehavior andhow to prevent it from reoccurring. Parent is notified about the referral via referringteacher. Level I Parent Notice and copies of referral/reflection are sent home. After 3 Level I assignments (within a schoolyear), any future Level I assignments will beelevated to a Level II.Level IILevel II assignment is reserved for more severeinfractions. This level involves major disruption tothe learning environment, challenges with showingrespect to others, and/or for students withmore than three Level I referrals in a school year. Causing major disruption to the learning environment. Bullying, harassment: verbal/racial/sexual Inappropriate touching. Verbalizing or writing profanity. Using foul language and/or gestures. Fighting – hitting, punching, slapping (withintent to harm). Insubordination: refusal to follow directions,defying an adult’s instructions. More than three Level I Referrals = Level IIReferral.54


Sample Level II Consequences: Principal or Vice Principal/Student conferenceto discuss the expectations that havebeen difficult for the student. Reflection Form - time for student to reflecton his/her misbehavior and how to prevent itfrom reoccurring. “Level II Notice” and “Reflection Form” aresent to the parents. Additional consequences may be: behaviorcontract, loss of privilege, detention, or suspension.Level IIILevel III assignment is reserved for extremelysevere infractions. This level involves severedisruption to the learning environment, repeatedintentional harm to others (emotionally or physically)and/or for students with more than threeLevel II referrals in a school year. Repeated harassment/intimidation or anyother act which denigrates another person. Stealing. Cheating. Causing or attempting to cause damage toschool property or private property (includesusing the bathroom inappropriately). Threats or harm to others using words, violenceand/or gestures. Fighting (punching/kicking with an intent toharm or causing injury). Possessing a firearm or imitation firearm,possessing lighters, matches, stink bombs,poppers, firecrackers, knives, etc. Possession or use of an illegal, controlled, ordangerous substance.Level III Consequences:Principal/Vice Principal Student Conference Principal or Vice Principal/Student conferenceto discuss the expectations that havebeen difficult for the student. Reflection Form - Time for student to reflecton his/her misbehavior and how to prevent itfrom reoccurring. Level III Conference (includes administrator,counselor, teacher(s), parents, student). “Level III Notice” and “Reflection Form”mailed to parents. Additional consequence(s) to be determinedat the conference: Behavior contract, InschoolSuspension, Out-of-School Suspension,probation, law enforcement intervention,reparations, or expulsion.DISMISSAL__________________Early DismissalAs a security and safety precaution, all studentsleaving before the official dismissal time must besigned out in the front office.1. A parent or designated person must reportto the office to sign out the child.2. The office will call the classroom to have thechild sent to the office.3. If a parent sends a note to the teacher statingwhat time the child will be picked up andfor what reason, the child may be sent to theoffice at the stated time and can be pickedup there.4. If a child returns to school later that day, theparent must sign the child back in at the office.The student will be given an admissionslip to give to the teacher.5. No student will be permitted to leave withanyone other than a parent or person authorizedon the consent form, unless theschool has been advised. Identification willbe checked.After School Pick-UpLe Jardin Academy is grounded on the conceptof mutual respect. It is stated in the “Code ofConduct for Parents on Campus” section of thehandbook that it is a requirement that parentsmodel mutual respect and civility at all times oncampus during interactions between themselvesand the students, other parents, or the school’semployees. During arrival and dismissal, parentsare required to follow this policy.Students are dismissed and picked up in the“loop” in front of the Schuler Administration Building.Stopping is only permitted if you are loadingstudents. Follow all directions of teachers, administratorsand Junior Safety Patrol while pickingup and dropping off students.55


To alleviate traffic congestion, 2011-12 dismissaltimes are staggered as follows:Kindergarten and First GradeSecond and Third GradeFourth and Fifth Grade2:35 p.m.2:45 p.m.2:55 p.m.Note: Look for the assigned grade level pick-upareas around the “the loop” designated byposted signs.Dismissal Pick-Up at the LoopDisplay the car placards in vehicles that arepicking up your child at Lower School dismissaltime. If you need additional placards, please e-mail lisa.ventura@lejardinacademy.org or call261-0707 Extension 1130.PlacardsEach family will be issued a “placard” to displayin the front window of the vehicle. The placard isa sign that is printed with your family name andis colored coded by grade level. It will be issuedto families on “Meet the Teacher Day.”This placard should be displayed and used theentire school year when picking up your childfrom “the loop” at Lower School dismissal time.Cars without a placard displayed may needidentification verification of the driver.Contact the Lower School Office if you need anextra placard. Carpool Placards are available.Loop Traffic Rules Please keep traffic flowing and moving. Theloop is a designated “no parking area.” Stoponly to load or unload a student(s). If your child is not ready to be picked up,please follow all directions of teachers, administratorsand Junior Safety Patrol whilepicking up and dropping off students. If you arrive early on campus before yourchild is waiting at the loop, park on the hill orin the parking lot and wait until the designatedpick up time before entering the loopor you will be asked to keep circling. We ask that you not hold conversations withthe arrival/dismissal supervising teachers.They need to give their full attention tosafely helping students to load or unload to/from the vehicles. Please use the walkways at all times. Crossing the roadway or calling your child tocross the road way is not permitted. Studentsmust be loaded from the curb.Pick-Up by PeopleListed on the Pick-Up Authorization List Your child can only be released to those whoare listed on the “Pick-Up Authorization” form(filled out at the beginning of the schoolyear). Please make sure all people who regularlypick up your child (don’t forget carpools) arelisted on this form. You may e-maillisa.ventura@lejardinacademy.org or call261-0707 Extension 1130 to add additionalpeople to your authorized pick up list.Pick-Up by People NotListed on the Pick-Up Authorization List If your child is to go home with a friend,neighbor, or babysitter not on your authorizationlist, you must e-mail or send a note withthe following information to the LS Office:Date, Who the child is going to be pick up by(relationship to child), When the child will bepicked up, Your signature (if written note)and contact numbers. If you are sending a note via e-mail, pleasesend it toDenise.pricenakagawa@lejardinacademy.orgThe teachers do not always have time tocheck e-mail until after school. Please donot send it to the classroom teacher.Without a note/e-mail verifying alternate pick upplans, your child cannot be released to anyonenot listed as authorized to pick up your child. Youwill be called for verification.Alternate Going Home PlansIf your child is to go home via an alternate routefrom what is routinely set up for your child (i.e.Extended Day, with Grandma/Aunty, going homewith a friend, etc.) the alternate info must be sentto the teacher via note, upon your child’s arrivalat school. Without appropriate notification, youchild will not be allowed to be dismissed.56


If your normal routine changes during the courseof the day, notification must be sent to the frontdesk receptionist or may be e-mailed by 1:00p.m. Please do not notify the classroom teacher.The proper procedure is to notify the office. InternalSchool procedures are set to deliver the messageto all school personnel that need to be notified.Picking Up Multiple LJA StudentsStudents with older siblings attending LJA maybe picked up at the pick up time for the eldestsibling in the family. Only Lower School studentswith Middle or High School LJA siblings may waitin the designated area until the Middle or HighSchool dismissal time. The Lower School studentjoins his/her sibling in the loop after schoolis dismissed for the older sibling.Rainy Day Pick-UpWhen it is raining during dismissal, students ingrades 2 and 5 will gather under the MS/HS librarybuilding lanai. Grades K, 1, 3, and 4 willgather in front of the Schuler AdministrationBuilding. Usage of placards during this time iscritical since rain obstructs the supervisor’s viewof the driver through the windshield.Late Pick-UpStudents are expected to be picked up within 20minutes of the school dismissal time, unless waitingfor an older sibling. Dismissal duty supervisorsare classroom teachers who have numerousafter school responsibilities. Please respect theirtime and promptly pick up your child. Kindergarteners and 1 st graders need to bepicked up by 2:55 p.m. 2 nd and 3 rd graders need to be picked up by3:05 p.m. 4 th and 5 th graders need to be picked up by3:15 p.m.After the designated pick up time (20 minutesafter dismissal time for the grade level), yourchild will be waiting in the Schuler AdministrativeBuilding reception area. Students still remainingafter the allotted time will wait in the Schuler AdministrationBuilding reception area. Parents willneed to park and pick up their child(ren). Parentswill need to sign their child(ren) out.Any student remaining after 3:15 p.m. and is notwaiting for an older sibling (older sibling = LJAMiddle School or LJA High School sibling) will becharged $10.00 for the first 20 minutes and then$10.00 for every subsequent 10 minutes.Occasionally, the unexpected will prevent youfrom picking up your child on time. Please call261- 0707 Extension 0 to notify the office so wecan let your child know. Your child will be waitingin the Schuler Administration Building receptionarea. The late pick-up charge will still apply.DRESS CODE________________Coordinated AttireAll students must wear coordinated attire. Schoolclothes are different than play clothes. Essentiallywe want our students to dress appropriatelyand neatly for school Attire should be clean andpresentable.Tops: An LJA T-shirt (Please note that any T-shirtofficially produced by LJA is acceptable. Examplesinclude: Family Fun Run T-shirt, LJA4 th of July T-shirt, Big Island T-shirt, PEshirts, etc), an Aloha or button down dressshirt A coordinated attire polo necked school shirt(There is a selection of color choices for thepolo shirt), A coordinated attire shirt (selection of colorchoices available) A dress or muumuu (Permitted as long as thedress falls within the dress code).Bottoms: Jeans (tears and holes are not acceptableand midriff cannot show), Any other bottoms (capris, shorts, slacks,pants, Bermuda shorts - that fall within thedress code), Skirts (at least finger tip length, measured atits shortest length), Girls may also wear dresses (That fall withinthe dress code, measured at its shortestlength), All shorts, skirts, dresses must be at leastfinger tip length, measured at its shortestlength).57


Shoes: Shoes need to be safe for the activity ofLower School students. Slippers are not acceptable. Shoes with inset wheels are not allowed. Sandals must have a back strap. Shoes with a heel or platform exceeding oneand a half inches are not considered safe. On days that students have PE, appropriateathletic shoes should be worn for safety andcomfort purposes.Le Jardin believes that dress and hairstyles impactthe school atmosphere, and therefore, thelearning process. Our goal is to provide the bestpossible atmosphere for student growth andachievement. Students are always expected to use goodtaste and common sense in their dress. No item of clothing may have messagesdeemed inappropriate by the school. Hairstyles, including hair color, for both boysand girls should be conservative and neat.Colors are to be in the natural range. Shorts, skirts, and dresses should be fingertip length or longer. The wearing of hats is not allowed inside theclassrooms, but is strongly encouraged outside. Pierced body parts and tattoos are not allowed.Girls may wear small pierced earrings.Boys are not permitted to wear earrings. Strapless, spaghetti or bikini strap tops arenot acceptable. Straps must be at least twoinches wide. Boys may not wear sleeveless shirts (tanktops). Shorts, a Le Jardin T-shirt, hat, and appropriateathletic footwear are required for P.E.Students who forget to bring appropriate P.E.clothes may not use the telephone to callhome. Swimming sessions require sunscreen,swimsuits and towels.The teachers, staff and administration determinecompliance to the dress code. A student whofails to comply with the dress code may expect tobe counseled and may receive one or more of thefollowing consequences: To be sent to the office and a parent called tobring an appropriate substitute article ofclothing. To be required to wear a substitute article ofclothing provided by the school.EARLY MORNINGCARE & DROP OFF___________Early ArrivalStudents should not be dropped off prior to 6:30a.m. Supervision is not available prior to 6:30a.m. Early Morning Care is available (at no additionalcost) in the Wang Auditorium from 6:30a.m. to 7:30 a.m. All students arriving between6:30 a.m. and 7:30 a.m. are to report to the Auditoriumand not to the classrooms.Loop Drop OffLower School drop-off is in the loop fronting theSchuler Administration Building. Proceed leftfrom the school entrance to the loop for drop-off.Parents wishing to escort their child to their classroomshould proceed right after the entrancearound the back of the school and park in theparking lot. Lower School Supervision is availablein the loop from 7:15 a.m. – 7:50 a.m.PARKING IS NOT ALLOWED IN THE LOOP ATARRIVAL AND DISMISSAL TIMES. THE LOOPWILL BE MONITORED AND VIOLATORS WILLRECEIVE VIOLATION NOTICES.Please show courtesy and respect for this trafficrule, adults supervising the loop, and JuniorSafety Patrol officers.GUIDANCE PROGRAM________Facilitated by our school counselors, the guidanceprogram promotes effective learning by providingknowledge, developing skills, and encouragingdecision-making strategies that createpositive attitudes, healthy bodies, and thoughtfulbehaviors. The program goal is to establish patternsof behavior that advance healthy interpersonalrelationships. To be sent home at the end of the day with anote for the parents.58


The counselors are available to meet withstudents, teachers, and parents individuallyor in groups. The counselors are educators who facilitateclasses, meetings, and sessions, which addressthe needs of our school community. The program supports students in understandingand choosing actions which reflectthe monthly qualities of sound character. The counselors provide consultative and facilitationsupport for teachers as they helpstudents learn interpersonal skills. The counselors provide resource material,consultative support and educational opportunitiesto parents.A visit to the counselor does not indicate a seriousproblem. Le Jardin considers the counselorsto be an important part of the basic teachingteam. Students are encouraged to consider andutilize the counselor as a non-disciplinary, nonpunitive,confidential, and student-centered resourcefor managing conflicts and challengesthat they encounter at home or school. It doesnot involve therapy or long-term sessions relatedto in-depth exploration and processing of problems.You will be notified by the teacher or counselorif a serious situation/problem arises.The Lower School guidance program aims tosupport students as they grow in understandingand dealing constructively with intra-personal andinter-personal challenges. It involves a proactiveapproach. The counselors are available for studentsto confidentially discuss issues related tocoping with academic, social or emotional challenges.Students may sign up to meet with thecounselor privately or with others involved. Studentsmay also be referred to the counselor bythe Principal, teacher, peer, or parent. Sign upslips for “Problem Solving” sessions are readilyavailable to all students. The slips are filled outby the students and placed in the counselor’smailbox. The counselor then sets up a time tomeet with the student(s).Note: Refer to the General Section of this handbookfor more information on the school-widecounseling program.Meetings with the CounselorWhen your child meets with the counselor,whether he signed up for the meeting himself orwas signed up by a peer, he brainstorms andproblem-solves how to handle misunderstandingsor conflicts that arise with guidance from the counselor.Meetings requested by Lower School studentsare usually “problem solving meetings.”For Teacher Initiated Referrals, Self Initiated OrPeer Initiated Referrals: Parents are notified ofsuch a visit if it is indicated that there is a clearand imminent danger to the student or others, iftheir child would benefit from outside counseling,or if the child is not making reasonable progresstoward resolving the problem. For example, achild may request an appointment with the counselorto talk about a conflict with a friend or just tobe listened to attentively. If the conflict continueswithout progress, the parent would be notified bythe counselor or classroom teacher.For Principal or Vice Principal Initiated Referrals:After a student has met with the Principal for adiscipline reason, the Principal may refer the studentto the counselor in order to review or practiceskills that would help him make better choices andbecome more capable in self management andproblem solving. Parents are notified directly bythe Principal if a student is referred to the counselor.For example, a student may need to workon self-calming, anger management, or perspectivetaking.HOMEWORK POLICY__________Formal learning assignments that take place afterthe normal school hours are referred to as "homework.”Students at Le Jardin spend an active dayinvolved in academic subjects, foreign language,the arts, and physical activity. Le Jardin studentsare also involved in many after school activities.We at Le Jardin Academy’s Lower School believethat in order to implement an effective InternationalBaccalaureate Primary Years Programme, astrong and consistent homework policy is essential.Through a consistent homework program studentslearn to develop their study skills and theirability to become effective independent learners.59


Homework for our students not only helps studentsconsolidate their classroom experiences forthat day but also strengthens the partnership betweenparents and the school by allowing parentsto become knowledgeable about what their child islearning. In addition, a student’s ability to handledaily homework assignments provides parentswith important feedback outside the normal reportingsystem on how their child is managing in theirclasses.Le Jardin’s Lower School believes that in order todevelop the habit of learning independently it isimportant that a reasonable amount of homeworkbe assigned to its students each day. Studentsneed to establish a consistent routine of doingwork outside classes.The Lower School teachers use their professionaldiscretion to assign meaningful homework thatsupports the development of the “whole child.”Parents should have an awareness of and showan interest in their children's homework activitiesand projects, but should not do the work forthem. There may be occasions when studentshave difficulty with a task or need more of a challenge.If parents are not able to guide their childeasily or would like to inquire if their child needsmore homework, they should contact the teacher.Together the parent and teacher can work to determinewhat is best for the student.Le Jardin’s Lower School believes that the homeworkit sets should be relevant and authentic, thatis, it should relate to the skills and content of theday. Le Jardin Academy does not subscribe to theidea that all students should necessarily have thesame assignments. Homework assignments canbe varied to meet the needs of different groups ofstudents. The school believes that homeworkshould be challenging and not simply “busy work”.Homework will be assigned Mondays throughThursdays and there will be no assigned homeworkon Fridays. Occasionally, long term projectsmay be assigned that require some work over theweekend.We anticipate the following:K—10-20 minutes1st—20-30 minutes2nd—25-35 minutes3rd—40-45 minutes4th—50-55 minutes5th—up to 60 minutesThis can be expected daily and does not includetime for reading.Meaningful projects and activities will be assignedby the teacher to help develop good study habitsand time management skills. Projects and activitieswill be trans-disciplinary, open ended, andlinked to “real-life” situations as much as possible.Reading at home is a vital part of a young child'sdevelopmental years. Independent reading andreading aloud at home is still strongly encouraged.At all grade levels, reading at home willcontinue to be a daily homework assignment(reading log).60


PROBATION_________________Academic and Social ProbationLower School students are expected to respectproperty, self and others, and exhibit safe behaviors.The Lower School believes, first and foremost,that we are an academic community oflearners. Academically, students are expected tosuccessfully meet the grade level expectations bythe end of each school year.Academic progress and quality are a concern,however, since we are a community school, socialinteraction and growth is also a primary concern.Lower School students are engaged in cooperativelearning situations, community buildingand Second Step activities. The teaching teamsupports each student to develop and strengthenhis/her social skills.There are times when a student experiences academicand/or social difficulties. There is a systemin place to provide support to students andtheir families during this time. This support isprovided by the Lower School Support Teamconsisting of the Principal, Vice Principal, CurriculumSpecialist, Classroom Teacher, and*Counselor ( * If appropriate). The parents are anintegral member of this team and will be keptabreast through conferences, progress updates,and phone calls/e-mails.New Student ProbationAll new students entering Lower School for thefirst time are automatically placed on new studentprobation for a semester. The Lower SchoolSupport Team monitors and evaluates the progressand adjustment of the student to his/hernew school setting.During the first semester of school, teachers observeand document any concerns for developmentallyimmature, academically or socially problematicbehavior. During or at the end of this period,teachers communicate concerns verbally tothe Principal and parents, and conferences arescheduled with the Principal, homeroom teacherand parents to discuss the concerns. If progressis not satisfactory, it is possible that the child maybe counseled to leave Le Jardin Academy.Academic ProbationA new student or a student experiencing a seriesof academic difficulties and needing extra resourcesthat are not provided by the school canbe placed on academic probation. A student onacademic probation will be closely monitored andobserved by the Lower School Support Team.The Support Team will develop a plan to assistthe student. If the student shows no progresswithin a specified timeframe or is unable to meetthe terms of the plan: he/she can be counseledout from the school, summer school or tutoringcan be required and/or a conditional stipulationfor the following school year can be issued.Social ProbationStudents who consistently cause disruptions tothe learning environment, are unable to, or activelyrefuse to work toward being a positive contributorto the Lower School community, can beplaced on social probation. A student on socialprobation will be closely monitored and observedby the Lower School Support Team. The SupportTeam will develop a plan to assist the student. Ifthe student shows no progress within a specifiedtimeframe or is unable to meet the terms of theplan, he/she can be counseled out from theschool and/or summer school or tutoring can berequired and/or a conditional contract for theschool year may be issued.If a decision is made to counsel a student outfrom the school, every effort will be made by theSupport Team to help find the best school settingfor the student.PROGRESS REPORTS,CONFERENCESAND ASSESSMENTS__________Parent/Teacher/Student ConferencesDuring October a parent/teacher conference informsparents of student progress, academicstrengths, and areas of need. Lower School conferencesin April are “Student-Led.” Thestudent’s role in the Student Led April conferencevaries from grade level to grade level, but alwaysinvolves the sharing of work and setting of goals.61


Single-Subject Class ProgressSingle-Subject Teachers also record progress andconduct codes on the 1 st and 2 nd semester reports.In addition, the Single-Subject Teachers (Music,Art, French, Computer, and P.E.) send home“Interims” in October and April to all students tocommunicate progress. The interims are mailed.Progress ReportAfter the first semester (February), parents receive1 st semester report via the Friday Folder. Parents,who are separated, will be mailed a copy of thereport card. A final report card is mailed to parentsapproximately one week after the school yearends, and a copy is placed in the student’s permanentfolderPromotionPromotion to the next grade is determined by astudent’s academic performance, social growth,and developmental factors. The administration,with input from faculty, will consult with parents todetermine the best academic path for the student.Options include promotion, retention, or conditionalpromotion. Summer school, or outside intervention,to help assure success for the studentmay be required. Students may be placed on academicor discipline probation. In such cases, thestudent’s behavior or academic progress will bemonitored according to defined expectations uponthe outset of the next year.TUTORING__________________Our teachers provide extra help to students whoare having difficulty. Each grade level will providethe specific days/times when extra help is available.French tutoring is also available after schoolfor students. Dates and times will be provided atthe beginning of the school year. Students needingconsistent, long-term tutoring will be referredto a private tutor. Teachers cannot tutor studentsfor pay during contracted work hours.A single-subject class, such as Foreign Languageor PE, cannot be waived in order for tutoring totake place during school hours.STANDARDIZED TESTS_______Educational Records Bureau's ComprehensiveTesting Program (CTP 4)Purpose: Curriculum assessment and individualstudent and group achievement. This test isused by our teachers as a formative assessmentto identify standardized strengths and weaknessesfor our students.Grade levels tested: 2-5 (September)How to prepare: Students should be relaxed andwell rested on the day of testing. Because CTP 4tests a variety of skills appropriate to the child'sgrade level, studying for the test is not useful.It is the only standardized achievement test designedspecifically for high-achieving schools andschools wishing to set high standards. Developedfor ERB by Educational Testing Service,CTP 4 provides useful instructional information toadministrators and teachers for students up toand including the highest achievement levels.CTP 4 test results are used as formative assessmentsto set learning goals for your child.CTP 4 test results are shared with parents at theFall Conference.LUNCH______________________For lunch, students may either bring one fromhome or order a hot meal catered by one of thelunch vendors. Lunch can be ordered and paidfor online by accessing our school webpage andfollowing the QuickLink to ONLINE LUNCHMENU. Lower School students will eat in theWang Auditorium, outside on the lanais, or intheir classrooms. Hot lunch is ordered on amonthly basis. Candy and soda is not allowedwith lunch.Milk can be ordered on an annual basis. If milk isnot ordered, parents must provide a drink. Orderforms for milk and hot lunch are mailed in theJune packet to all families and are available onthe school website. Thereafter, lunch forms are62


sent home monthly in the Friday Folder to be returnedto the lunch vendor by the date specified onthe order form. Please emailkyle.nakayama@lejardinacademy.org as early aspossible to cancel lunches. Lunches cannot becancelled the day of an illness. For safety reasons,there will be no hot water available in thelunchroom and the use of microwaves is prohibited.The school provides a service of cereal and milkfor those rare times when a student arrives to thelunchroom without a lunch. This offering is notdesigned to be a lunch service. Rather, it allowsthe school to assist a child whose family has confusedlunch days or the child who has inadvertentlyforgotten his lunch. Nutritious and heartysnacks are suggested to accommodate the appetitesof growing children. Each grade level has ascheduled snack time during the day. Parentsprovide the snack and drink.LOWER SCHOOLMISCELLANEOUS____________Academic Resource CenterThe center supports all Lower School classroomteachers and students with differentiated instruction.The curriculum specialists work with smallgroups and individual students. Taking them fromwhere they are to reach their highest potential. AllLower School students are being served by theAcademic Resource Center in various ways.At an academically advanced private school likeLe Jardin, we do not have the necessary resourcesto enroll students with severe learning orbehavioral challenges. Students with needs thatare beyond the school resources will be counseledout.After School Enrichment ActivitiesLower School students are offered opportunities,after school, to participate in a changing selectionof enrichment activities. Activities are offered on afee-for-service basis. An After School ActivityPacket is mailed to all families in August. Packetsare also available in the Schuler AdministrationBuilding front office. Additional offerings and renewalforms are sent home, via the Friday Folder,throughout the year. Payment is made directly tothe vendor and not to the school. All programs areapproved by the Administration and coordinated bythe School Activities Coordinator.AssembliesSpecial Lower School assemblies are presented inthe Wang Auditorium throughout the school year.Assemblies provide an arena for student presentations,build a sense of community, and allow thesharing of enriching programs with the entire studentbody.CandyCandy and excessive sweets are not generally allowedexcept during special occasions with thehomeroom teacher’s consent (Halloween, Valentine’sDay, etc.). Chewing gum and soda is prohibitedat all times.Cell PhonesSpecial provisions with the Principal must be madefor student use of cell phones or other electronicdevices on campus. Parents must notify the Principalregarding the reason for a student needing acell phone or electronic device on campus and obtainpermission for use. Students with permissionfrom the administration to carry a cell phone mustget the permission from the teacher to use the cellphone when needed. A student is not allowed touse the cell phone any time he/she wishes.D.E.A.R. TimeD.E.A.R. Time (Drop Everything and Read) or SustainedSilent Reading (SSR) is a period of uninterruptedsilent reading. It is based upon a single simpleprinciple: Reading is a skill and like all skills, themore you use it, the better you get at it. Readingalso improves writing skills.Lower School students and faculty “drop everythingand read” silently on a regular basis each week.This is a positive way for the adults in the buildingto model reading to the students and for the studentsto have quiet, uninterrupted time to enjoy abook. Occasionally, parents are invited to drop into read! Check the newsletter for those dates.63


Electronic Devices and ToysElectronic equipment such as a CD, DVD players,Walkmans, Lap Tops, I-pods, Neo-pets, andhand-held games such as Game Boys and PSPare not allowed at school. Toys, especially thosethat are violent in nature, are prohibited.On occasion, teachers invite students to share afavorite toy with their fellow classmates. Parentsshould guide their child to make an appropriateselection. Trading cards, like Pokemon, Yu-gioh,and Naruto cards, are banned from schooldue to the distraction and unbecoming behaviorsthey bring to our place of learning. Inappropriateitems, brought to school, may be confiscated forup to a maximum of one week and the parentswill be notified to pick up the item(s).ExcursionsField trips offer opportunities to enrich a child'seducation. The proximity to nature, which childrenenjoy, can be especially nurtured here inHawaii where the environment is warm, friendly,and conducive to exploration all year around.Preparation for a field trip is almost as importantas the field trip itself. The time spent beforehandoften involves much conversation about what thechildren can expect to see and what sort of behavioris expected of them.In spite of adequate supervision and parent volunteers,it is advisable to discuss safety with yourchild prior to a field trip. Safety is a concernshared by all parents and field trip time presentsan important opportunity to enlist parental help.Covered shoes are required, unless otherwiseallowed by the teacher. For easy identificationduring field trips, children are encouraged to weartheir Le Jardin T-shirts.Occasionally, your child’s teacher will invite youto participate in classroom activities or to chaperonea field trip. During these occasions, yourattention needs to be on the classroom children;we therefore ask you to leave other siblings athome.Students in grades four and five look forward toextended field trips. These trips, and the associatedoutdoor activities, represent a valued aspectof the learning program in the upper grades.Excursion ChaperonesChaperones are expected to follow the followingguidelines that have been established to enableteachers to provide safe, effective and enjoyablefield trips for the students. The teachers determine the number of chaperonesrequired for each field trip. Site requirementsregarding adult to child ratio, thedistance of the trip, and safety issues will beconsidered when determining the number ofchaperones needed for each trip. “Field Trip Sign-up Lists” will be available atParent Night in each classroom. Each parent (family) may only sign up for 1field trip during the school year. If more parents wish to chaperone than areneeded, parents may sign up on a“Chaperone Waiting List.” The primary role of a parent chaperone is toensure the safety of the students that areassigned to me. For this reason, youngersiblings and/or other children may not accompanythem.Selected trips, such as the Fourth Grade Big IslandTrip and Fifth Grade Rights of Passage willrequire some parent financial participation. Theschool covers 50% of major trip costs. No studentwill be excluded for financial reasons on trips thatare part of the regular curriculum.Family Fun NightThe Lower School Student Council sponsors aFamily Fun Night, which combines wholesomefamily activities and fundraising for the school.Four School-Wide Agreements4 school-wide “Tribes Agreements” are honored: Mutual Respect - Be considerate of othersand their belongings. Appreciation / No Put Downs - Share kindthoughts with others. Respect others andavoid hurting someone’s feelings. Attentive Listening - Listen to adults andclassmates with your eyes, ears, and heart. Participation—The right to participate/the rightto pass.64


Holiday ProgramIn December, musical programs are presented.Details related to these programs are disseminatedin November; dates are noted on the calendarlocated on the school’s webpage.Lost and FoundItems such as lunchboxes, backpacks, shoes,sandals, socks, shorts, T-shirts, sweaters, andjackets need to be labeled so that unclaimeditems can be returned to the owner. Unlabeleditems and unclaimed items may be found on the“Lost and Found” shelf located outside the HuttonBuilding/Building B. Students and parents maylook there for their lost items. Lost items are displayed,once a month, in front of the Schuler AdministrationBuilding. Any unclaimed items arediscarded or donated to charity.MoneyThe school discourages students from bringingspending money to school. Please use your discretionwhen there is a bake sale, book fair,cookout or newspaper sale. Students may bringsmall amounts of money to make purchaseswhen applicable. Please send money to schoolin a labeled envelope or wallet.Morning FlagStudents in grades K - 5 participate in a schoolgathering each Friday, which is referred to as"Flag.” The brief ceremony includes the Pledgeof Allegiance, songs and announcements. Thisgathering offers an opportunity for announcements,celebrations/recognitions, and forthoughts of the day related to the character qualityof the month. Respect, patriotism, and asense of community/ohana are characteristicsinstilled through Lower School’s Flag Ceremony.Parents are welcome to join the Flag Ceremony,and are asked to model proper respect demonstratingattentive listening during the proceedings.Once the ceremony is over, parents areasked to promptly leave campus so the childrenmay return to their classrooms and begin theirlearning day.Morning SnackStudents are given a morning break to eat a lightsnack and relax. Snacks are not provided by theschool. Parents are encouraged to send a nutritioussnack and drink for their child daily.New Parent OrientationFirst time families to Le Jardin Academy shouldattend an informational meeting scheduled priorto the opening of school called the New ParentOrientation. At this time, the administrative teamwelcomes new parents and introduces them tosome of the traditions, expectations, and policiesof the school. The team reviews topics such astransition to a new setting, responsibilities andopportunities of being a part of Le Jardin’s family,hours of operation, first day of school proceduresand requirements, arrival, dismissal, lunch,snack, medication policy, and communicationbetween the school and families.Parent NightEarly in the school year, a Lower School ParentNight is held for all parents of students in gradesK-5. At this time, the classroom teachers andspecialists discuss curriculum and plans for theyear.Room ParentsEach K-5 classroom has a mother or father whoacts as a liaison between the classroom parentsand the classroom teacher. The main responsibilityof the ‘Room Parent” is to coordinate andplan the class celebrations and to help with otherclass activities/programs as needed. Room Parentswill also be asked to support PFA events bydisseminating information at various timesthroughout the year. Parents are given the opportunityto sign up for this position.65


J-A-R-D-I-N ScheduleLe Jardin students attend their Specialists on arotating schedule. At the beginning of the schoolyear, your classroom teacher will give you aschedule indicating which special is on which day.Each day is identified by a letter. Students areexpected to know what special is on what day andbe prepared for class. This is especially true forPhysical Education class.Swimming Policy forNon-Swimmers in Grades 3-5Because we are an island community, early proficiencyin swimming is an expected outcome at LeJardin. Students swim regularly in P.E. beginningin first grade. Therefore, students coming to ourschool as non swimmers after second grade willbe at quite a disadvantage. We strongly recommendthat students in grades 3-12 who can notswim across our school pool (approximately 15yards) take private or small group lessons to learnthe necessary skills to participate in swimmingactivities. If it is necessary for safety, non swimmersin grades 3-5 will be required to weara personal flotation device in our school pool atthe beginning of the school year.Tribes ProgramTribes, a comprehensive learning and social developmentprogram, gives substance and directionto our school program. It provides a common languageand understanding for behavior expectationsand conflict resolution, as well as, integratesinto our instructional practices a range of activities,experiences, and approaches, which effectivelyengage students in their own learning.Through character development and Tribes initiatives,Le Jardin Academy encourages students todevelop an understanding and respect for the importantcharacter traits. It seeks to develop astrong sense of community within classrooms,divisions and the school. Positive interactions andattitudes are considered essential in a safe andnurturing learning environment.The Tribes process supports students in: Helpingeach other work on tasks, setting goals, makingthe right choices, solving problems, monitoringand assessing progress and celebrating achievements.Ukulele ChoirA long-standing tradition at Le Jardin is the UkuleleChoir. Our director maintains three levels ofchoirs, which practice weekly after school. LowerSchool students (grades 2-5) are invited to participateafter they have been introduced to the ukulelein music class. A performance group presentsannually at various festival and concerts aroundthe island and the world.Visiting/Observing ClassroomsOut of courtesy for the teacher and students, if youare interested in visiting your child’s classroomduring the school year, the visit or observationmust be approved by the Principal and scheduledwith the teacher at least one day in advance. Tovisit all classrooms and to meet all the teachers/staff, we invite you to visit during our school OpenHouse. School tours may also be scheduled viathe Admissions Office (Contact Susi Taylor, Directorof Admissions @ 261-0707 x1310).For the first two weeks of school, parents are welcomein the classroom between 7:30 a.m. and7:45 a.m. After the first two weeks of school, parentsare required to leave promptly at 7:45 a.m. sothe teacher and students may begin their learningday.WebpageYou can find information on the school websitewhich is updated regularly. For information suchas the school calendar, the principal and Headmaster’smessages, parents should:1. go to www.lejardinacademy.org2. Click on Educational Excellence3. Click on Lower SchoolPlease refer to the school directory book for employeeextension numbers. Teachers / Staff with no voice mailextension, please leave a message with the front officereceptionist / main number at 261-0707. All employeesat the school have email and can be contacted directlyusing the following formula:first name +.+ last name @ lejardinacademy.orgExample: pj.foehr@lejardinacademy.org66


Table of Contents__Office Hours ............................................................. 69Daily Schedule ......................................................... 69General Information and Policies ............................. 69Student Parking/Off Campus Privileges .................. 71Coordinated Attire .................................................... 71Cell Phone & Electronic Devices ............................. 72Student Discipline .................................................... 72Grade Level Counseling .......................................... 75College Counseling ................................................. 75Advisory ................................................................... 76Learning Support Services ...................................... 77Technology .............................................................. 78Library ..................................................................... 80Academic ................................................................. 81Homework Policy ..................................................... 83Standardized Testing ............................................... 84GPA Calculations .................................................... 84Awards and Honors ................................................. 85National Junior Honor Society ................................. 86Textbooks ................................................................ 86Athletics ................................................................... 86Please refer to the school directory book for employeeextension numbers. Teachers / Staff with no voicemail extension, please leave a message with the frontoffice receptionist / main number at 261-0707. All employeesat the school have email and can be contacteddirectly using the following formula:first name.last name @ lejardinacademy.orgExamples: Vicki.mcneill@lejardinacademy.orgDamian.Rentoule@lejardinacademy.org68


Office Hours:The middle school office is located in the mainadministration building and is open from 7:00 a.m.to 4:00 p.m. daily.The high school administrative offices are locatedon the second floor of the gymnasium and areopen from 7:00 a.m. to 4:00 p.m. daily.Daily Schedule:School starts at 7:45 a.m. and ends at 3:00 p.m.daily. Most classes are in session for 90 minutesand meet every other day in a 6 – day cycle:JARDIN1 st day of cycle2 nd day of cycle3 rd day of cycle4 th day of cycle5 th day of cycle6 th day of cycleIt is expected that all students will report toschool and be seated in their first class by 7:45a.m. Students should not arrive before 7:00 a.m.due to lack of supervision. Middle school studentswho get picked up after school later than 3:15 p.m.should wait in classrooms with supervision, thelibrary, or at the gym. We will not be responsiblefor the safety or supervision of any unattendedstudent after 4:00 p.m. For middle school students,pickup times later than 3:30 p.m. will requirethat they enroll in our Extended Day program.Communication:We encourage and support parental involvementto ensure a successful learning experience forstudents. Parents should contact appropriateschool personnel to address any issue or problemas soon as possible. A complete listing of emailaddresses and phone extensions are provided.Parent – Teacher Conferences can be scheduledby contacting teachers directly or through yourchild’s advisor. We encourage group conferenceswith several teachers in order to save you timeand to present a broader view of your child as astudent.My Back Pack is an internet access portal thatenables students and parents to go online to getinformation about classroom assignments, projects,exams, grades, and other information thatare regularly posted by teachers. This informationis password protected. A new program calledManageBac will serve the same function for studentsin grades 6-10.LJA’s website, www.lejardinacademy.org, is updatedregularly and is another source of usefulinformation. Our new website allows you to easilyaccess student and parent pages, classroompages, current events on campus, athletics information,and much more. You also have the abilityto order school lunches online under the “Parents”and “Quick Links” tabs. Sign in to the new websiteunder the “Community Login” located at the upperright corner of the website next to the “QuickLinks” tab.General Information and Policies:Visitors to our campus, including parents andguardians, must sign in at the school office (lowercampus) or the middle or high school administrativeoffices (2 nd floor of the gym). Visitor parking isavailable in the lot next to the portable building.Student attendance on a regular and consistentbasis is expected and required. Instances wherestudents miss school more than 10 days per yearfor serious illness or other unusual circumstancewill be evaluated individually to determine whetheror not the student needs to repeat a course in orderto receive credit. When a student needs to beabsent due to illness, injury, or “emergency”, parentsmust call the appropriate administrative assistant(middle school: Ms. Thomas at 261-0707ext. 1140; high school: Ms. Piche at 261-0707 ext.1120) before 7:45 a.m. Homework can also berequested at this time. If absent due to illness, thestudent must not have a fever for 24 hours prior toreturning to school. Upon returning to school, thestudent must present a note to the appropriateadministrative assistant explaining the reason andduration of absence. This note must be signed bya parent, guardian, or doctor. The student will thenbe issued a form that must be presented to eachteacher in order to be admitted to class. Studentswho are absent due to illness for three or moreconsecutive days are required to bring a note froma doctor.69


All absences not due to illness, injury, or“emergency” are considered unexcused andteachers are not required to provide make-upassignments or tests. The school administrationwill make the final decision. Family vacations ortrips are strongly discouraged during schooldays, but we realize that some are inevitable. Inthese cases, parents should send a letter at leasttwo weeks prior to the trip to the school administrationand individual teachers. If a student accruesthree or more unexcused absences, a conferencewill be scheduled with the student, parents,and the school administration. Appropriateconsequences will be imposed.Upon returning to school:Teachers are not required to do extra tutoring forstudents’ missed time. The school will recommendoutside tutoring if we feel the student hasnot made sufficient progress. Credit may be withheldif this procedure is not followed. It should berecognized that there is work that cannot bemade up when a child is absent from school(class discussion, group work, etc.). Studentswhose absence is due to illness will be requiredto do only the work that their teachers deem to benecessary for them to function successfully intheir classes. Students whose absences are notexcused will not have the opportunity to make upmissed work for credit.- Unexcused absences and cuts could result in alowered academic grade for that course. Studentswill not be allowed to make up work or testsmissed on those days.-Students arriving late to school will only be admittedto class after they have checked in at thefront office. An unexcused tardy is when a studentis late to school and does not have a notefrom parents, or when a student is tardy betweenclasses. Teachers will permit only three unexcusedtardies per quarter. Further tardies couldnegatively impact the student’s grade in thatclass. Students who are more than 10 minuteslate to any class period will be considered absentfrom that class.-Students must be present for at least 2 of the 4daily periods of the school day in order to be eligibleto participate in after-school activities.-Students are expected to be at school on theday following the return from a school trip.-Absences during exam week will not be excused,nor will exams be made up without a writtenexcuse from your child’s doctor.Tardies:Students who arrive late to school need to checkin with the appropriate administrative assistantbefore reporting to class. As mentioned above,students who are more than 10 minutes late toclass will be considered absent from that class. Ifa student accrues three or more tardies, a conferencewill be scheduled with the student, parents,and the school administration. Appropriate consequenceswill be imposed. Students who exhibita pattern of frequent tardies will be placed onprobation and may be asked be withdraw.Student drop-off and pick up:There are designated drop-off and pick-up areasfor middle and high school students. Middleschool students should be dropped off in front ofthe MS Multi-Purpose Building. This is the buildingjust before the pool as you head down the hill.Students in grades 7 and 8 should also be pickedup in this area. Students in grade 6 should bepicked up at the loop. High school studentsshould be dropped off and picked up in front ofthe high school building. Under no circumstanceshould students be dropped off or picked up onthe road leading down the hill. Students are notpermitted to walk off campus, or walk or linger onthe Kapaa Quarry Road fronting the school. Thearea is very dangerous.TheBus service:TheBus (city bus) comes onto the LJA campusduring the school year. This year’sschedule:Route 70 -Route 56 -Route 70 -Leave Maunawili at 6:55 a.m.Arrive LJA at 7:03 a.m.Pick up at LJA at 3:25 p.m. toKailua/KaneohePick up at LJA at 3:34 p.m. toMaunawili/Kailua/Lanikai70


Student parking for high school students withvalid drivers’ licenses is available on a first-comefirst-servedbasis. Annual, semester, or monthlypermits can be purchased in the high school officefrom Ms. Piche. Shorter terms, on a temporarybasis, are also available. The parking permittags are not transferable and must be hung fromthe rear view mirror of the vehicle. The studentparking lot is the gravel lot fronting the highschool building. Students are not allowed to returnto their cars during the school day withoutpermission from an administrator.Off Campus Privileges For Seniors:To qualify for off campus privileges, seniors arerequired to meet all of the following:-Have parents’ permission-Maintain a minimum GPA of 2.5(computed at interim periodsand at the end of each quarter)-Have no grade of “F” in any course atinterims and at the end of each quarter.-Be in good standing in the disciplinecode. This will be assessed by the administrationand, if feasible, a conference will be held with thestudent and his/her parents if the student’s standingis tenuous.Seniors must sign out on the student log in theadmin office and sign back in if they return beforethe end of school.Seniors who do not meet the above requirementswill have to remain on campus until the end of theschool day for the duration of the quarter, and willbe reassessed for off-campus eligibility for thefollowing quarter.Also, seniors who leave campus before the endof the day with anyone under the age of 21 whois not an immediate family member (parent,guardian, older sibling) or with another studentwho does not have off campus privileges will beexpected to remain on campus until the end ofthe day for the remainder of the school year.Lunch is available for purchase to students whochoose not to bring home lunches. The concession,located at the gym, provides hot lunches,sandwiches, pizza, salads, fruits, snacks, andbeverages to students from 9:00 a.m. to 1:00p.m. daily. Students also have the option of preorderinglunches on a monthly basis. Middleschool students who pre-order their lunches willhave their lunches delivered to the middle schoolcourtyard. A pre-set daily menu will be publishedonline on the school’s website. Lunch paymentscan also be made online. Please email food servicesmanager Kyle Nakayama atkyle.nakayama@lejardinacademy.org with anyquestions or concerns. For matters requiring ourimmediate attention, please call vice principalJulie Do at ext. 1050.Coordinated attire is required for all students.Students may choose from a variety of options inorder to be dressed appropriately for school.Clothing items that are manufactured specificallyfor our school by The Custom Company aredeemed appropriate for school-wear. They canbe viewed and purchased online atwww.schooluniformshawaii.com. Also, a varietyof shirts designed and produced for Le Jardinteams, classes, clubs, or events are deemed appropriatefor school-wear. All shirts must be longenough to cover midriffs.Personal clothing (not Custom Company attire)students are allowed to wear:- Long pants, jeans, capris- Shorts that extend at least to the top of theknee cap when standing- Dresses and skirts for girls that extend atleast to the top of the knee cap whenstanding (tops of dresses must be modestand have straps at least 2” wide).- Collared, button-down shirts for boys- Closed-toe shoes or sandals with backstraps. Slippers / flip flops / zoris are notallowed.- Students may wear their own jackets,sweatshirts, or sweaters over their approved shirts / tops.Personal clothing students are not allowed towear:- Clothing items with offensive images or languageare not permitted, particularlythose promoting illegal substances oralcohol.- Leggings are not allowed, except whenworn under an approved knee-lengthdress, skirt, or shorts.- Clothing items (LJA-issued or not) are notallowed if they have been modified, torn,or in disrepair.71


Physical Education uniforms:All students are expected to wear Le Jardin T-shirts and Le Jardin shorts and approved runningshoes for land sports. For swimming, all girls arerequired to wear a modest one -piece bathing suitpurchased from The Custom Company. Boys arerequired to wear Le Jardin shorts. (Rash guardsare optional for boys and rash guards and boardshorts are optional for girls.)The dress code is in effect on campus on schooldays at all times except during sports activities ordances. We strongly believe that dress and hairstylesimpact the school atmosphere and shouldnot interfere with the learning of any student. Wealso believe that it is primarily the parents’ duty toensure that their children are dressed appropriatelyfor school. One of the conditions of enrollmentis that students and parents agree to accept,support, and abide by the dress code. Inaddition to regular disciplinary consequences,students out of dress code will not be allowed toattend class until they are in compliance.Personal appearance and hygiene contribute to aconducive learning environment. Extremes inpersonal styles, including hairstyles, hair color,body piercing, and tattoos are not permitted.Student lockers are assigned to all students. Studentsare responsible to have their own locks andto keep their lockers locked when unattended.We will not be responsible for any unattendeditems that are lost or stolen. Lockers must bekept clean and tidy and free of stickers or permanentmarks. Student lockers are the property ofLJA and should not be considered personal property.Periodic locker inspections will be conductedby the school administration.Field trips are considered to be an inherent partof instruction and are scheduled by teachers atvarious times of the year. An earnest effort ismade to minimize the scheduling of field trips tooclose to each other. Parents will be asked to signa permission form which includes emergency andmedical information. Transportation for field tripswill generally be by chartered bus. On occasionswhen teachers or parents will be driving their privatevehicles to transport students, parents willbe informed of this arrangement ahead of time.Social events, including dances and banquets,are scheduled several times a year. Studentswith permission slips signed by parents or guardiansmay attend. Student guests from schoolsother than LJA may attend school dances withpermission from their parents (signed applicationwhich includes emergency information) and theapproval of LJA’s administration. All social eventsare chaperoned by teachers, administrators, andinvited parents. All school rules apply. Studentsmust be picked up within 15 minutes after thesocial event has ended. A late pick up may resultin the student not being allowed to attend thenext social event. This policy also applies to highschool students who drive themselves to andfrom the social events.Cell phone and electronic devices:Middle School:If students, in agreement with their parents, bringtheir cell phones to school, the phone must beturned OFF (not merely silenced) and put away.Students may check for messages before schooland after school. Cell phones that ring or vibrateduring class time will be confiscated and turnedin to the school office and may be picked up by aparent at the end of the day. In cases of emergency,which include times when pick-up timesneed to be changed, students may use the phonein the office. IPods, MP3 players, personal laptops,and portable gaming devices are not allowedin school. They will be confiscated andturned in to the school office and may be pickedup by a parent at the end of the day.High School:Cell phones that ring or vibrate during class timewill be confiscated and turned in to the schooloffice and may be picked up by a parent at theend of the day. Students may use their cellphones before school, during breaks, and afterschool.Student discipline:We are committed to providing and maintaining asafe and nurturing environment in which all memberscan engage in learning in an atmosphere oftrust and mutual respect. Central to our beliefsabout student conduct are the four “TRIBESAgreements”:72


1 – Attentive Listening2 – Mutual Respect3 – Right To Participate Or Pass4 – Appreciations / No PutdownsIt is expected that students display good conductand citizenship within the school community. Studentsmust abide by following the expectationsand regulations, both explicit and implied, thatare noted in this handbook or otherwise posted orannounced. Students must also abide by stateand federal laws. It is expected that they will beguided by common sense as well. Observingschool regulations assures all students of a safeand productive learning environment and a positiveschool community. The middle and highschool discipline policy is aligned with the totalschool’s policies and supports the philosophy andmission of LJA. It consists of 3 levels of increasingseverity. The Headmaster is the final authorityin any administrative disciplinary action.Generally, teachers are directly responsible forthe conduct of students in their classrooms andhandle discipline issues on a day-to-day basis.The administration gets involved in chronic orserious situations. At this point, “Levels” and resultingconsequences are assigned. The sequenceof disciplinary consequences follows aprogressive discipline model, but is also basedon circumstances unique to each individual studentand situation.Only those students who comply with the rulesand regulations of the school, as designated bythe administration and faculty, will be permitted toattend LJA. The Headmaster is given final authorityfor the interpretation of school rules andregulations as they pertain to any given situation.Off-Campus Actions:LJA’s discipline policy applies to all schoolsanctionedactivities, even if they are off-campusand occur during non-school hours. These activitiesinclude, but are not limited to, field trips, athleticevents, and dances / proms. LJA also reservesthe right to discipline a student for actionstaken off-campus, even if these actions are notassociated with a school-sanctioned event, ifthey have the potential to have an adverse effecton the safety and well-being of any student whilein school, or if they jeopardize the reputation ofthe school.Examples of “Level One” behaviors (usuallychronic) include:Inattention in classNot prepared for class (no materials,homework not completed)Inappropriate attirePossession of contrabandPublic display of affectionRiding bikes or skateboards oncampusTardiesInappropriate use of cell phoneInappropriate use of laptopExamples of “Level Two” behaviorsinclude:Disrespectful or disruptive behaviorInsubordinationUse of profanitySpreading rumorsLitteringParking or traffic violationsUnexcused absencesLeaving class without permissionExamples of “Level Three” behaviors include:(see next section for more detailed definitions ofthe following)Bullying (includes cyber bullying)HarassmentCheatingPlagiarismPossessing, using, selling, furnishing, orbeing under the influence ofcontrolled substances (tobacco,alcohol, illegal drugs)Fighting or assaulting another personForging or altering documentsMisrepresenting or impersonatingparents or guardiansDamaging school or private propertyPossessing weapons or simulatedweaponsPossessing dangerous or disruptiveContrabandLeaving campus without permissionGamblingDefinitions of some Level III behaviors:Bullying:Bullying is an intentional act that causes harm toothers, and may involve verbal harassment, verbalor non-verbal threats physical assault ,73


stalking, or other methods of coercion such asmanipulation, blackmail, or extortion. It is aggressivebehavior that intends to hurt, threaten, orfighten another person. Bullying involves anyphysical act or gesture or any verbally, written orelectronically communicated expression that:1 – Physically harms a student or damages a student’sproperty.2 – Places a student in reasonable fear of physicalharm or damage to his/her property.3 – Substantially disrupts the instructional programor the orderly operations of the school.4 – Is so severe, persistent, or pervasive that itcreates an intimidating, hostile educational environmentfor the student.Cyber Bullying:Cyber bullying is when a student is tormented,threatened, harassed, humiliated, embarrassed,or otherwise targeted by another student usingthe internet, interactive and digital technologies,or cell phones. Students and parents need to beaware that social networking sites are commonvenues for cyber bullying and extreme careshould be taken when accessing and contributingto these sites.Harassment:Harassment is any verbal or nonverbal actionwhich creates, for the victim, a hostile, intimidating,or offensive learning environment. It is teasingthat is deeply hurtful or occurs repeatedlyeven after the victim tells the perpetrator to stop.Harassment includes, but is not limited to: Hurtfulteasing, taunting, name-calling, bullying, insults,threats, purposeful exclusion, and rumorspreading.Sexual harassment, in particular, is any unwelcomedaction of a sexual nature. It limits, denies,or interferes with the rights of students to study,work, or play in a school environment that is freeof gender discrimination. Sexual harassment inthe school environment refers to situations inwhich the acts of sexual harassment are consideredby a reasonable person to be sufficientlysevere or pervasive as to have a negative impactupon harassed individuals’ academic performanceand to create a hostile, intimidating or offensiveeducational environment. Sexual harassmentincludes, but is not limited to:1 – Sexual advances which are unwanted,including situations which began asreciprocal attractions, but later ceasedto be reciprocal.2 – Reprisals or threats after a negative responseto sexual advances.3 – Visual conducts such as displaying sexuallysuggestive objects, or pictures, cartoonsor posters.4 – Leering or sexual gestures.5 – Verbal abuse of a sexual nature, sexuallyexplicit jokes and comments, sexuallysuggestive letters, notes or invitations.6 – Physical conduct such as assault, attemptedrape or rape, impeding or blockingmovement and touching, corneringwhere one or more persons prevent freemovement of another person, which mayinclude offensive touching or remarks.Cheating:Cheating includes, but is not limited to:1 – Using notes, books, or any other unauthorizedsource of information during a quiz or test.2 – Using information technology in a way whichis intended to replace the student’s ownwork or knowledge (i.e. programmingformulas into a graphing calculator)3 – Altering answers or grades on a test orassignment after it has been submittedfor grading.4 – Submitting the same written or oral materialfor more than one class withoutauthorization.5 – Receiving help from, or giving help to, anotherstudent during any quiz or test.6 – Obtaining, without authorization, any parts ofa quiz or test prior to theiradministration.Le Jardin Academy’s specific discipline policy regardingcheating is as follows:1 st infraction: Level III2 nd infraction: Placed on probationary status3 rd infraction: Asked to leave schoolPlagiarism:Plagiarism includes, but is not limited to:1 – Stealing and passing off the ideas or words ofanother person as one’s own.2 – Using another person’s material withoutcrediting the source.3 – Presenting as new and original, an idea orproduct derived from an existing source.74


Note: For cheating and plagiarism:1 st offense: Level III warning2 nd offense: Put on probationary status3 rd offense: Student asked to leave the schoolLeaving campus without permission:LJA is a closed campus for students up to grade11. Students may not leave campus during theschool day without permission and authorization.Seniors in good academic and disciplinary standing(see earlier section) are eligible for off-campusprivileges.Disciplinary Consequences:The sequence of disciplinary consequences (stepsmay be skipped, depending on circumstances):1 – Detention (30-minute increments)2 – Saturday School (4 hours)3 – In-school-suspension4 – Out-of-school suspension5 – Probationary contract6 – ExpulsionBehavioral Contracts:Any student who chooses to engage in any behaviorthat is deemed dangerous or harmful, or in inappropriatebehaviors that persist in spite of numerousdisciplinary consequences and counseling,will be placed on probation and could be expelledimmediately. The terms of this probation willbe stipulated by a behavioral contract. This contractmay include a provision requiring the studentto get a psychological evaluation.Restitution:When school property is defaced or damaged bythe actions of a student, the student and his/herparents are responsible for repairing or replacingthe property.Grade Level Counseling:Middle School:The counseling office seeks to provide caring,practical guidance to students as they learn tonavigate the challenges of life, demonstrate respectand compassion for others, and developtheir own unique path of personal expression andexcellence. Through individual counseling, peerproblem-solving, small-group counseling, advisory,teaming activities and “adventure education”experiences, students in the middle schoolare provided with a variety of opportunitiesthrough which they can become more self-aware,identify goals for the future, and make plans fortheir accomplishment. Counseling is provided asa short term, solution-focused, non-disciplinaryand confidential service that encourages studentsto acknowledge personal obstacles and take onthe responsibility for developing and implementingeffective solutions. School counseling doesnot involve long-term, therapeutic intervention. Ifan issue arises that cannot be resolved or ismore clinically based, parents may be urged toseek professional counseling services outside ofthe school. Individual counseling at school is voluntaryfor all students, except when a student isreferred by a parent, teacher, or administrator. Inorder to support the school’s goals of supportingstudents as they learn to be responsible communitymembers, participation in peer problemsolvingor mediation is required for all studentswhen the students have been referred, or whensuch a session is requested by another student.Such sessions occur frequently, with a majority ofstudents utilizing the service at one time or anotherduring their years at LJA. Parents are encouragedto support their children requesting andparticipating in this resource as their children developtheir skills as independent problem solvers.Parents are also invited to contact the counselingoffice:-to help the counselors better understand theirchild-when there is something happening in the child’shome life that may be affecting theirbehavior at school-when their child relates disturbing informationabout situations at school-to gain understanding about the skills their childis learning-to request more information about situationstheir child is involved in75


High School:High school is a time of great personal growthand preparation for one’s future. The counselingoffice seeks to provide caring, practical guidanceto students as they learn to navigate the challengesof life, demonstrate respect and compassionfor others, and develop their own uniquepath of personal expression and excellence. Personal/ social counseling may be conducted individuallyor as part of a small group. Counseling isprovided as a short term, solution-focused andconfidential service that encourages students toacknowledge personal obstacles and take on theresponsibility for developing and implementing aneffective solution. Examples of counseling at LJAinclude mediation to facilitate conflict resolutionbetween friends or other students, participating ina stress management group, or meeting individuallyto problem-solve school and life issues suchas relationships, decision-making, or peer pressure.School counseling is a non-therapeutic service.College counseling:The college counselor will assist students andparents by providing information on collegechoices and admission requirements to aid in theapplication process. The counselor will help establishan atmosphere in which the student exploresareas of interest, indentifies his / her learningstyle, and expands their understanding ofhigher education options. The counselor will organizemeetings with college representativeswho visit LJA. A collection of college handbooksand college catalogues can be found in the counselor’soffice. The counselor is available to assiststudents in finding and deciphering information.Beginning in the 9 th grade, counselors will visitclassrooms to discuss college admissions factorsand a 4-year high school plan. College counselingcontinues throughout high school as part ofthe advisory program. 10 th graders will begin careerand college exploration. 11 th graders willcontinue with college planning and the collegeapplication process (investigating appropriatecolleges, the college application, college essay,scholarship and financial aid, etc.). In the secondsemester of the 11 th grade year, the collegeapplication process (investigating appropriate colleges,the college application, college essay, scholarshipand financial aid, etc.). In the second semesterof the 11 th grade year, the counselor will conferencewith 11 th graders and their parents to discusspost high school plans, including college selection.The 12 th graders will receive assistance as the applyto colleges and for scholarships. 12 th graderswill also prepare for their post high school plans intheir advisories. Please do not hesitate to contactour college counselor if you have any questionsregarding the college application process or otherpost graduate plans. We work to maintain a positiverelationship with the admissions and administrativeoffices of colleges and universities both locallyand on the mainland. All applications for collegesor universities should be reviewed by the collegecounselor no less than 4 weeks prior to thedate that they must be mailed via regular airmail tomeet the application deadline. Also, applications tobe mailed during December and January are due tothe counseling office by the end of the 1 st week inNovember. 12 th graders who submit online applicationsmust notify the college counselor within thesame timeline to ensure that transcripts, secondaryschool reports, and recommendations will be processedby the application deadline.Advisory:Middle school:The advisory program is a vital component of ourmiddle school curriculum. In addition to establishingand maintaining a sense of small group communitymindedness, strengthening student-adultrelationships, and improving school – home communication,advisory provides students with the opportunityto develop a deeper understanding of life andtheir role in it. It is a time of camaraderie, supportand learning. Through community circle, journalingand focused instruction, all grade levels concentrateon gaining self-awareness and interpersonalcommunication and conflict resolution skills. Eachgrade level also emphasizes specific areas such asrelationship skills, self calming and stress reductionskills, goal setting, decision-making, and leadership.Advisories meet three times per cycle for 30minutes.In addition to advisories, middle school studentsparticipate in the TRIBES program once per cyclefor 90 minutes. TRIBES is an on-going goalorientedprocess based on sound principles andpractices that maximize academic, social and emotionaldevelopment and learning for today’s children.It is a democratic group process, not just76


a curriculum or set of cooperative activities. Theoutcome of the TRIBES process is to develop apositive environment that promotes humangrowth and learning. The mission of TRIBES is toassure the healthy and whole development ofevery child so that each has the knowledge,skills, and resiliency to be successful in a rapidlychanging world. Children’s learning and developmentare influenced by the key systems of theirlives – family, school, friends and community.Schools working toward this developmentalgoal encourage all of the systems involved inlearning to use the same caring TRIBES processand collaborative skills. A TRIBES school is alearning community where teachers, administrators,students, and parents all enjoy the mutualrespect and caring essential for growth and learning.The goal for a TRIBES school is to engageall teachers, administrators, students, and familiesin working together as a learning communitythat is dedicated to caring and support, activateparticipation and positive expectations for all students.Throughout the process people learn touse specific collaborative skills, and to reflectboth on the interaction and the learning that istaking place. The TRIBES process not only establishesa caring environment for cooperativelearning, but provides structure for positive interactionand continuity for working groups whetherin the classroom, the faculty, the administrationor the parent community.High school:Advisory is a vital component of the high schoolexperience. Students meet with a faculty advisorin groups of 15 or less to engage in discussionsand activities that will help them successfullynavigate the hurdles of high school and transitionsmoothly to college and career. While specifictopics vary by grade level, the high school advisoryprogram is based on four components:1 – Academic / College / Career2 – Cultural awareness / service learning3 – Life skills / current events4 – Team buildingBy creating a small community within the school,students have an opportunity to be known, heard,and understood. Advisory fosters a supportivelearning environment by helping students to developconnections with another caring adult, a constructivepeer group and their school community.Special Needs Policy:Le Jardin Academy is not equipped to effectivelyoffer a special education program. Therefore, allstudents must successfully complete the regularcurriculum and meet minimum graduation requirements.Every student must meet the required standardsfor courses. LJA does not offer a modifieddiploma or a vocational secondary school certificate.Learning Support:We are committed to providing an environment thatfosters academic and personal growth for all students.Teachers provide learning support to studentsthroughout the day, which includes beforeand after school hours, breaks, and lunch. If a studentcontinues to experience difficulties in classes,teachers, counselors, and parents may refer thestudent to one of our two Learning Support Coordinators(LSC). The LSC, after collaborating withteachers, counselors, parents, the student, andadministration, will develop, implement, and monitora “Plan of Action”. If the “Plan of Action” doesnot result in any significant improvement in the student’sperformance in a reasonable amoung oftime, a conference will be held with everyone involvedwith the original plan to discuss other options.One of these options may be to require thatthe student be evaluated by a licensed diagnostician,psychologist, or psychiatrist. Although we arenot equipped to offer any major accommodations tostudents with diagnosed learning or physical disabilities,the following limited accommodations maybe offered as part of a “Learning SupportPlan” (LSP):- extended time to complete tests and coursework- use of spell checker- use of audiobooks- use of calculator- use of computer / word processor- preferential seatingAll students, including those diagnosed with alearning disability, must meet the same graduationrequirements. Students thinking of requesting accommodationsfor any nationally standardized testsmust adhere to the particular testing board’s specificrequirements and provide the LSC with a completeand current evaluation report.77


Technology:Middle and High School:Le Jardin Academy’s computing and network systemsand services, "lejardinacademy.org &LJWOA" are a school-owned resource and tool tobe used only by authorized persons for educationalpurposes, and to carry out the legitimatebusiness of Le Jardin Academy. Individual domainuser accounts are created and removed accordingto the guidelines stated in this document.Computers and technology is a crucial tool in today’sworld. Le Jardin Academy proudly usestechnology in classrooms to aide in instruction andlearning. In this day and age, it is important toteach our children to be responsible and aware oftheir surroundings. Computers and the Internetcan be just as dangerous as they are beneficial.The smooth operation of the computer networkand its resources relies upon the proper conductof the end users. In an effort to help protect ourstudents and to maintain a reliable computer network,students must adhere to strict guidelines.These guidelines are provided here so that youmay become aware of the responsibilities you areabout to acquire. If a user violates any of theseprovisions, disciplinary action will be taken andcomputer privileges may be denied or reduced.Le Jardin Academy is pleased to provide Internetaccess to its students, faculty and staff. Along withthe wealth of information and resources on theInternet comes the availability of material that maynot be considered to be of educational value in thecontext of the school setting. On such a vastglobal network it is impossible to control all materials,and users may discover controversial information.We firmly believe that the valuable informationand interaction available on this worldwidenetwork far outweigh the possibility that users maylocate material that is not consistent with the educationalgoals of Le Jardin Academy.Terms and Conditions1) Acceptable Use - LJA is providing Internet accessand student accounts on the network to supportthe curricular goals of the school. Use of LeJardin Academy's computing facilities/resourcesand use of the Internet must be consistent with theeducational objectives of the school. Transmissionof any material that is in violation of U.S. or statelaw or regulation is prohibited. This includes, but isnot limited to, threatening or obscene material andmaterial protected by trade secret. Users shallrespect all U.S. copyright laws and licensingagreements pertaining to material entered into andobtained via the system. LJA also prohibits transmittingor storing of pornography; unethical or illegalsolicitation; and sexually explicit or inappropriatelanguage, graphics, or audio segments. Studentsdoing legitimate Internet research on controversialtopics should do so with the guidance of alibrarian or faculty member, to be sure that LJA'sacceptable use policies are being followed. Also,commercial activity of any sort is prohibited.Students are prohibited from storing or using thefollowing in their accounts or on LJA resources:Un-authorized programs and software (all installationsneed to be authorized and done by the TechnologyDepartment), malicious executable files(viruses, spy ware, etc.), games (except thoseinstalled when issued and games authorized bythe Technology Department), and illegal music/video files (music and videos downloaded from theinternet is illegal, unless paid for).2) Privileges - The use of Le Jardin Academy'scomputing facilities/resources (ie. portable computers)and the Internet is a privilege, not a right.Inappropriate use of these resources will result ina cancellation of your privileges and other schooldisciplinary actions as deemed appropriate. Furtherinformation regarding disciplinary procedurescan be found in the LJA Parent Handbook.3) Privacy – Although Le Jardin Academy does notmake a practice of monitoring LJWOA e-mail, theschool reserves the right to retrieve the contentsof school owned computers or LJWOA e-mailmessages for legitimate reasons, such as to findlost messages, or to comply with investigations ofwrongful acts. E-mail, Web use, and files in studentaccounts are not guaranteed to be private.Messages relating to or in support of inappropriateor illegal activities will be reported to the authorities.Students' computer use may be subject toperiodic checks by librarians, faculty, or by systemoperators. To insure that computer use adheres tothese guidelines, LJA teachers and technologystaff have access to student accounts and havethe ability to monitor computer use.4) Etiquette - You are expected to abide by thegenerally accepted rules of computing and networketiquette.These include (but are not limited to) the following:a) Be polite.b) Use appropriate language. Do not swear, usevulgarities or any other inappropriate language.c) Do not reveal personal information, such ashome addresses, phone numbers, age or genderof yourself or classmates.78


d) Do not use computers or networks in any waythat would disrupt their use by others.e) Trying to maliciously gain access to information,electronic folders, school servers or restrictedwebsites is strictly prohibited and will bedealt with according to school guidelines and tothe full extent of the law. “No Hacking!”f) When communicating to faculty via email, usethe faculty’s school issued email address.5) Responsibility - Members of the Le JardinAcademy community must remember that whenyou telecommunicate with individuals, groups, orinstitutions, you do so as an individual. Youshould not present your views, ideas, questions,or actions as representing Le Jardin Academywithout specific permission from a dean, supervisor,principal or other administrator. Rememberto make it clear that your communications representyou and not the institution.5a) File Sharing using Web Publishing, FTP,Email Server or Peer-to-Peer is prohibited. Studentswho wish to publish their material or makefiles public may do so with the Technology Director’spermission. Software such as Limewire, Kazaa,Napster, and WinMx are categorized asPeer-to-Peer and therefore restricted from use onany computers belonging to the LJWOA domain.5b) LJWOA users may not conceal or misrepresenttheir identities when sending e-mail messages.5c) LJWOA users should keep in mind that manypeople use the LJWOA network for daily work.Obstructing this work by consuming excessivelylarge amounts of system resources (e.g. diskspace, bandwidth, CPU time) or by deliberatelycrashing the system will not be tolerated. LJWOAusers agree to abide by any system utilizationquotas or guidelines developed by the TechnologyDepartment. Streaming music and videofrom the internet reduces the availability of theinternet for other uses…do not stream music andvideos.5d) While on campus at Le Jardin Academy, thecomputers and network may not be used for playingcomputer games, unless ruled academic orresearch by the Technology Department. Thisincludes before and after school.5e) LJWOA users should are not permitted tochange the computers appearance settings inany way, including desktop background, font andcursor.6) Warranties - Le Jardin Academy makes nowarranties of any kind, whether expressed or implied,for the service it is providing. Le JardinAcademy will not be responsible for any damagesyou suffer. This includes loss of dataresulting from delays, non-deliveries, misdeliveries,or service interruptions. LJWOA usersassume the responsibility for backing up their owndata; help is always available through the TechnologyDepartment. Use of any information obtainedvia Le Jardin Academy’s computer networkis at your own risk. Le Jardin Academy specificallydenies any responsibility for the accuracy or qualityof information obtained through its services.7) Security – Security on any computer system is ahigh priority, especially when the system involvesmany users. It is unacceptable to try to bypassstandard procedures, including attempting to discoveranother person's password, or to use anaccount for purposes for which it was not intended.Attempts to gain unauthorized access tomachines via the network, to decrypt encryptedmaterial, or to obtain privileges to which the useris not entitled are prohibited by public law. Attemptsto circumvent data protection, to discoversecurity loopholes, or possession of software forsuch purposes by users are prohibited. If you feelyou can identify a security problem, you must notifya system administrator. Do not demonstratethe problem to other users. Port scanning to discoveropen services on computers inside or outsidethe LJWOA network, is prohibited except foruse by the network staff, whom with the knowledgeand permission of the Technology Director,may use this technique to monitor the LJWOA network.Users are responsible for the use or misuseof their own accounts. Users are responsible forsafeguarding their account passwords. A usershould never use another person's account, orgive his or her own password to another personfor the purpose of gaining access to LJWOA domain.8) Vandalism - Vandalism will result in cancellationof privileges and school disciplinary action.Vandalism is defined as any malicious attempt toharm or destroy hardware, software, or data of theschool or of any other user on the Internet. Thisincludes, but is not limited to, the creation or uploadingof computer viruses.9) Exception of Terms and Conditions - All termsand conditions as stated in this document are applicableto Le Jardin Academy facilities and networks.These terms and conditions reflect the entireagreement of the parties and supersede allprior oral or written agreements and understandingsof the parties. These terms and conditionsshall be governed and interpreted in accordancewith the laws of the State of Hawaii, and theUnited States of America.79


10) Electronic Display of Student Work – Studentwork may be displayed electronically, which mayinclude photographs, video images and/or audiorecordings of students. Such images may bepublished in a variety of teacher and student projectsboth within and outside of the Le Jardin secureserver. These images will be used only foreducational purposes.11) Use of Web 2.0 Tools – Web 2.0 tools allowstudents to read and write on the internet. Examplesof these may include wikis, blogs, nings, andsocial networking sites. These tools may be usedin some classes for education purposes and mayrequire students to register with a site outside ofthe LJA network. Students must agree to abideby the LJA policies and not compromise thesafety of their classmates or the school community.High School:The following rules apply to your school-issuedlaptops. These rules are in conjunction with theschool policy regarding “Computer and InternetAcceptable Use – Statement of Agreement ofTerms and Conditions”. Students and parentsmust read and sign this form before the laptopwill be issued.1. Do not leave laptop unattended; maintain thesecurity of your laptop in your locker, classroomor on your person. Do Not leave laptops on walkwaysor classroom floors because they may getstepped on and damaged. Students/Parents willbe billed for lost, stolen or damaged laptops.2. No defacing of the computer. No permanentmarkers, deliberate scratches/etching or stickersthat can not be removed. Students/Parents willbe billed for all damages.3. Carry the laptop properly. Do not carry the laptopby the screen. Carry the computer closedwhen moving between classrooms. Crackedscreens are not covered under warranty. Use thebag provided when traveling to and from school.If you wish to use your own computer bag, YOUMUST GET APPROVAL from the Tech Department.Students/Parents will be billed for all coststo repair the laptop.4. Appropriate use of computer during class time;no e-mail, games, watching movies, surfing thenet, or instant messaging. Disciplinary action willbe taken for non compliance.5. All types of game playing is prohibited before,during, and after school.6. Do not stream or listen to music off the internet,this slows our network and causes a lot ofproblems. Refer to the Computer and InternetUse Policy regarding downloaded music.7. Do not lend your computer or charger out toanyone. You are issued these items and are responsiblefor all costs if they are lost, stolen orbroken.8. To avoid serious damages; repairs, softwareand hardware modifications can only be donethrough the LJA tech office. DO NOT remove theCD-ROM Drive or the battery. Report all damagesor non functioning devices to the TechnologyDepartment immediately.9. Students are expected to arrive at school withtheir computer batteries charged.Library:The middle/high school library is open from 7:00a.m. to 5:00 p.m. on school days. The school’swebsite: www.lejardinacademy.org providesmore information about the library.Lost or Damaged Library Materials:Students will be charged the full replacement feeplus $5.00 for shipping and handling for any itemthat is lost or damaged while checked out. Studentswill receive a notice about their overduebooks in class or via email. The charge for thelost or damaged materials will be placed on theiraccount at the end of each semester. If the studentreturns the item within one month from receiptof the bill, their account will be credited.They will not be credited for materials returnedafter one month from billing date.After-School Policy:Middle and high school students may use thelibrary from 7:00 a.m. until the start of school andafter school until 5:00 p.m. Students will be supervisedby an adult but are expected to followthe library rules.Student expectations:Work quietlyGet along with other studentsUse computers for school work onlyNo food or drinks in libraryCell phones and ipods are allowed but mustbe on silent modeIf students are not able to follow the rules, theywill be issued a level. After receiving a level, theirparents will be called in to discuss the issue. If astudent receives a second level, he/she will notbe allowed to use the library after school for theremainder of the semester.80


Academics:Middle School:LJA has recently been authorized as an“International Baccalaureate (IB) World School”.The “Middle Years Programme” (MYP) of IB includesgrades 6 – 10. The MYP curriculum, whichinvolves all of the students in our middle schooland students in grades 9 and 10, is designed toprepare students for a college preparatory highschool and, where applicable, for continuing intoLJA’s IB “Diploma Programme” (DP) in grades 11and 12. The MYP curriculum includes 8 subjects:1 – Language A (English)2 – Language B (French, Japanese,Spanish)3 – Mathematics4 – Humanities5 – Science6 – Physical Education7 – Arts (visual art, band, chorus, drama)8 – Technology (problem solving throughdesign and computer skills)These subject courses comply with national standards.Our teaching methodology upholds highexpectations in the acquisition of knowledge andskills. Assessment is vigorous and measures students’level of mastery of course content. Beyondlearning specific facts, concepts and skills,course work is designed so that students will becomeincreasingly aware of the connections betweensubject areas. Students will need to askquestions, to be reflective, and to explore ideasand information in terms of real world issues andapplications. The international focus of this programasks students to become more aware ofintercultural perspectives and to work towardsbecoming conversant in a second language. Inorder to attain a fluent level of familiarity with anotherlanguage, students are required to studytheir language of choice for 5 full years of theMYP program. Students who enter LJA aftergrade 6 will be accommodated following guidelinesestablished by our Language B department.As in all divisions of the school, the overarchinggoal of each MYP course is to develop knowledgeable,responsible, and caring young peoplewho help to create a more peaceful and sustainableworld through understanding, stewardship,and respect.Adventure Education:The middle school’s Adventure Education programis about experiential self-discovery. It ispromoted through overnight and day camp experiencesand is incorporated into our advisoryprogram. Students are challenged to becomemore aware of themselves and the choices theymake as individuals and as members of a community.Intra-personal learning takes place whenstudents take part in activities which help themexpand their concepts of what they are capableof, physically, mentally, and emotionally. Throughexperience and practice, their sense of personalcompetence is strengthened as they become betterable to manage personal fears, problemsolve,and make difficult decisions. Growth inthese areas provide young people with the personalpower necessary for dealing with negativepeer and societal pressures. From this standpoint,the Adventure Education program is anintegral component in a holistic substance abuseprevention and sex education program. It alsoprovides a practical format for exploring and understandingthe importance of personal inner valuessuch as integrity, responsibility, honesty,courage, creativity, trust, effort, and perseverance.Inter-personal leaning occurs through cooperativegaming, group initiative activities, andinteractive, outdoor adventure activities such aslow and high ropes elements. In order for thegroup to be successful, all students are called onto cooperate and be supportive of the group efforts.These activities help students to developrelationship skills that allow them to take someoneelse’s perspective, empathize, problem-solveas a group, and communicate respectfully andeffectively with others. They also help studentslearn and practice inter-relational values such asrespect, caring, compassion, harmony, and cooperation.High School:LJA’s high school is a college preparatory programwhich seeks to nurture the academic, emotional,physical, and developmental needs of allstudents. It provides a positive, welcoming environmentwith clearly stated expectations. Westrive to create a community which values courtesywith regard to race, ethnic background, genderand religious beliefs. It is our goal to nurturethe individuality of every student and to providethem the opportunity to express differing viewpointsin an atmosphere of mutual trust, respect,and dignity. We also recognize and seek to promotethe responsibility of the individual with81


espect to his or her school, local, and globalcommunities.Graduation requirements:As LJA moves to fully implement the IB Programme(Grades K – 12), the high school programis currently in a state of transition. Grades 9and 10 are in the MYP Programme and will bepart of the first class to participate in the DiplomaProgramme (DP) in grades 11 and 12.A diploma is awarded to each student who earnsa minimum of 22 credits, including all requiredcourses, during four years of high school. Thestudent is responsible for taking all requiredcourses to meet graduation requirements. In addition,students must meet minimum requirementsfor service learning projects.Summer school and online course credits will beaccepted only by prior consent of the administrationor college counselor and are usually allowedonly if the course is required for graduation anddoes not fit into the student’s schedule, or if thestudent has failed the course and needs to repeatit in order to graduate, or if the student needs it inorder to accelerate. In the last example, the creditearned can only be used as an elective credit.Students may earn no more than one onlinecredit. The grade for a repeated course will becalculated into the cumulative GPA along with theoriginal grade. Credit can only be earned once forevery course. If a student withdraws from acourse, for any reason, after the two-week dropperiod, a grade of “W” (withdrawn) will be designatedon the student’s report card and transcript.Independent Study (IS) projects must involve anin-depth inquiry on subjects not covered or offeredat LJA. Project proposals must receive priorapproval by a mentoring teacher and school administrator.elective credits.For the Class of 2011 and 2012, the 22 credits forgraduation include:English ....................................... 4Mathematics .............................. 3Science ...................................... 3Social Studies ............................ 3Language B ............................... 2(2 consecutive yrs of same language)Fine Art ...................................... 1Physical Ed (inc. Health) ........... 3Electives .................................... 3Total: 22For the Class of 2013 and beyond, the requirementsare:Grades 9 and 10 (MYP):English ....................................... 2Mathematics .............................. 2Science ...................................... 2Social Studies ............................ 2Language B ............................... 2Fine Art ...................................... 1Physical Ed (inc. Health ............. 2Electives .................................... 2Technology ................................ 1Grades 11 and 12 (DP):3 Standard Level Courses3 Higher Level CoursesTheory Of KnowledgeCASExtended EssayTotal: 16A student must be a full time student at LJA for atleast his / her senior year before being eligible tograduate with an LJA diploma.A student transferring to LJA from another highschool must have official transcripts of all coursecredits prior to enrollment. These transcripts mustbe reviewed by the college counselor and an administratorto ensure that the student will be ableto graduate on time. Some credits may not betransferable and others may be counted as82


Grade 9 (MYP4) Grade 10 (MYP5) Grade 11 (DP) Grade 12 (DP)Integrated Mathematics4Integrated Mathematics53 IB higherlevel subjectsBiology Chemistry/Physics 3 IB standardlevel subjectsWorld HistoryUS History(must include English,Math, Science, SocialStudies, World Language,and a choicefrom the arts or a secondchoice from the listabove)3 IB higherlevel subjects3 IB standardlevel subjects(must include English,Math, Science, SocialStudies, World Language,and a choicefrom the arts or a secondchoice from the listabove)English 9 English 10 Extended Essay Extended EssayWorld Language World Language Theory of Knowledge Theory of Knowledge(French, Spanish,Japanese, Mandarin)(French, Spanish, Japanese,Mandarin)Theory of KnowledgePE/Health PE/Health CREATIVITYACTION SERVICEDesign TechnologyArts(choice of one: Drama,Chorus, Band, Art)Design TechnologyArts(choice of one: Drama,Chorus, Band, Art)Theory of KnowledgeCREATIVITYACTION SERVICERequirements:1 – A student must attend LJA at least one academicyear before being eligible for graduation.2 – A senior transferring to LJA who wishes to enrollin August and graduate in June should submit alltranscript materials before the start of the academicyear. The college counselor and the school administrationwill determine whether the enrolling seniorcan meet LJA’s graduation requirements. Any studentapplying for such special admission will benotified of his/her graduation status prior to registration.3 – Grades and credits earned at previous schoolswill added to the transcript exactly as they appear.However, it is possible that some prior credits maynot be applied toward LJA’s graduation requirements.There will be a clear indication on the transcriptas to the school in which the grades andcredits were earned.4 – The application of students who apply to LJAwith educational backgrounds and needs differentfrom the norm will be considered individually. If admitted,the school reserves the right to placesuch a student on probation. If the student isplaced on probation, a letter of explanation willbe given to the parents.5 – For a student to participate in the graduationceremony, he or she must meet all the academicrequirements for graduation and be ingood social standing (not on social probation).6 – The Headmaster, in consultation with theprincipal, shall approve the issuing of diplomas.7 – Grades and credits earned at other schoolswill not be added to the LJA transcript. There willbe a clear indication on the transcript of otherschools attended by a student. It is the responsibilityof the student to provide all official copiesof transcripts from other schools.Homework policy:Middle School:Homework is an integral part of the middleschool program. Students are asked to dohomework in order to reinforce learning, practicenew concepts, or prepare for new material.83


Homework loads will increase in the 8 th grade asthose students prepare for higher expectations inthe high school. We wish to support families asthey attempt to balance “after school” activities,homework requirements, and quality time as a familyunit. Students are provided with study halls aspart of their schedules and are often allowed to beginhomework during class time.High School:Homework is the natural extension of classroomwork that is necessary for reinforcement, remediation,relearning, and / or extension of skills alreadyintroduced in the classroom. LJA is a college preparatoryschool and teachers are expected to giveappropriate homework loads, especially in upperlevel courses that reflect the rigor of college prepcourses and which help prepare students for whatthey will face in college. AP courses are consideredcollege level courses and students should expectconsiderably heavier homework loads in thoseclasses. The amount of time per night varies witheach student’s course load, ability and productiveuse of their time.Tutoring:Teachers are available to tutor students at varioustimes of the day. If not teacher-initiated, studentsand parents may request tutoring from any teacher.In cases when students are experiencing academicdifficulties that exceed the scope of what regulartutoring can offer, the school may recommend professionaltutoring. Teachers may not accept paymentof any kind if they provide tutoring duringschool hours. The Learning Support Coordinator(LSC) may be contacted for a list of tutors.Grading / Assessment:Students who receive incomplete grades (“I”) atthe end of a grading period, must fulfill the incompletecoursework (including tests) within two weeksafter the end of the quarter. After two weeks, theincomplete coursework gets “0” credits. In cases ofextended serious illness or injury, extensions maybe negotiated.Standardized testing:6 th and 7 th graders take the Comprehensive TestingProgram 4 (CTP4) in September8 th graders take the Educational Records Bureau(ERB) Writing Assessment in March8 th graders who intend to continue at LJA in highschool are required to take, at their parents’ expense,the Secondary School Admission Test(SSAT) between October and February of their8 th grade year.10 th graders take the Preliminary ScholasticAchievement Test (PSAT) in October and theACT PLAN test in November.11 th graders take the Preliminary ScholasticAchievement Test (PSAT) in October and, independently,the ACT and/or SAT throughout theyear.Note: All 11 th graders are required to participatein a 32-hour SAT prep course during the 1 st or 2 ndquarter.12 th graders take, independently, the ACT and/orSAT throughout the year.All high school students enrolled in AdvancedPlacement (AP) courses are required to take thecorresponding AP examination, at their parents’expense, in May. This exam doubles as their finalexam for the course.All high school students enrolled in InternationalBaccalaureate (IB) courses are required to takethe corresponding IB examinations in May of theirSenior year.Students taking AP or IB exams will not be requiredto attend classes one day before their examinationin order to allow them additional timeto study. Students found not studying will be sentto their regularly scheduled class. AP and IB studentswill not be required to take a final examinationfor their AP and IB classes.GPA calculations for the class of 2012:Quarter, Semester Exam, and Semester gradesare converted to the 4.0 grade scale shown below.AP and honors courses are on a 5.0 gradescale.4.0 Scale 5.0 Scale (HS only)A = 4.00 A = 5.0A- = 3.66 A- = 4.66B+ = 3.33 B+ = 4.33B = 3.00 B = 4.00B- = 2.66 B- = 3.66C+ = 2.33 C+ = 3.33C = 2.00 C = 3.00C- = 1.66 C- = 2.66D+ = 1.33 D+ = 2.33D = 1.00 D = 2.00D- = 0.66 D- = 1.66F = 0.00 F = 1.0084


Academic Probation:Students whose GPA falls below a 2.0 at the end ofa grading period will be placed on academic probation.Students who continue to fall below a 2.0 insubsequent quarters may be encouraged to attendanother school that may be better able to meet theirneeds.Program changes:Students are given a grace period of the first 10school days (for semester or year courses) to addor drop courses. Students requesting changes totheir program must submit a fully completed“Program Change Request Form” to the collegecounselor by the posted deadline.Awards and Honors:Middle School:Honor Roll: GPA of 3.3 or better with no “D”sor “F”sHigh Honors: GPA of 3.5 or better with no “D”sor “F”sHighest Honors: GPA of 3.8 or better with no “D”sor “F”sAcademic and Character Awards:EnglishJapaneseMathematicsGeographySciencePhysical EducationFrenchSpanishMusicArtDramaTechnologyOutstanding Scholar (8 th grade)School spiritMost improvedStephen E. Switzer AwardJames Monroe Taylor AwardScott Kuehner Memorial AwardHigh School:Honor Roll: GPA of 3.3 or better with no “D”sor “F”sHigh Honors: GPA of 3.5 or better with no “D”sor “F”sHighest Honors: GPA of 3.8 or better with no “D”sor “F”sOutstanding English Student:English 9English 10English 11English 12AP English LiteratureOutstanding Japanese StudentOutstanding French StudentOutstanding Music StudentOutstanding Spanish StudentOutstanding Math Student:Algebra IAlgebra IIGeometryPrecalculusAP CalculusOutstanding Science Student:BiologyChemistryPhysicsAP BiologyAP ChemistryAP PhysicsOutstanding PE StudentOutstanding Social Studies StudentOutstanding Art StudentOutstanding Drama StudentAthlete Of The YearCitizenship AwardPrincipal’s AwardHeadmaster’s AwardValedictorian and salutatorian:Each year the school names one valedictorianand one salutatorian, who are the top-rankingstudents completing the school’s academic program.In order to be eligible for one of these honors,a student must have attended LJA for thelast 3 years of high school (grades 10, 11, 12).The grades from all the semesters in grades 10,11, and the first semester in grade 12 are used todetermine who the recipients of these honors.The valedictorian will be the student with thehighest total cumulative grade point average, andthe salutatorian will be the student with the secondhighest total cumulative grade point average.In the event of a tie, the student who has takenthe most courses in grades 10, 11, and 12 willreceive the highest honor. If this still results in atie, the student with the highest cumulative gradepoint average for the required courses in grades10, 11, and 12 will be selected.85


National Junior Honor Society (NJHS) and NationalHonor Society (NHS)There are four pillars upon which the NationalHonor Society is founded. These are academicability, service to the school and community, leadership,and good character.A student who has been suspended from school (in-school or out-of-school) may not become a memberof the NJHS or NHS for that year. If the studentis already a member, he/she will be put on probationby the society and required to reestablish his/her qualifications to the society for the followingyear.The existing memberships of the NHS are requiredto maintain their GPA and service hours at the appropriatelevel. If they fail to maintain their GPA,they will be put on probation and given two quartersto raise their grades to the required level. If the studentfails to do this, he/she will be required to reestablishhis/her membership in the society. Thesestudents will not go through the induction ceremonya second time.The induction ceremony for new students will beheld at the High School Awards Night. For a studentto be eligible for the NJHS (Grade 9) or theNHS (Grades 10-12), he/she must have the following:1 – GPA:Grade 9: 3.5 or betterGrades 10-12: 3.3 or betterA cumulative GPA is calculated from the first 3quarters of the school year of application.2 – Community service:Students must have completed 24 hours ormore of community service for NJHS and 32 hoursof more for NHS.3 – Essay and application:Students must have written an acceptableessay as part of their application, explaining whythey should be considered for membership. Applicationsare due on the first Friday in May.All three components of this application processcarry equal weight. Failure to meet any of the threerequirements will result in a student not being inductedinto the NJHS or NHS.Transcripts:Transcripts can be released by LJA only with writtenpermission. “Transcript Request Forms” areavailable through the college counselor of the highschool administrative assistant. Please allow 3school days for transcripts to be processed andsent to the enrolling institution. Parents may requestan unofficial copy for personal use.Textbooks:Middle School:Respect for property is one of the qualities thatwe attempt to instill in our students. All textbookswil be covered with heavy paper or traditionalbook covers at all times. Plastic slip-on coversare recommended because of their durability.Lost or damaged books must be paid for beforefinal grades are issued.High School:Textbooks are purchased by the student. Theymay be obtained from the school’s textbook providerand can be sold back to this company at theend of the school year. The buy-back value willbe based on the condition of the book. For booksin good condition, the buy-back is approximately40% of the purchase price.Textbooks:Middle School:Respect for property is one of the qualities thatwe attempt to instill in our students. All textbookswil be covered with heavy paper or traditionalbook covers at all times. Plastic slip-on coversare recommended because of their durability.Lost or damaged books must be paid for beforefinal grades are issued.High School:Textbooks are purchased by the student. Theymay be obtained from the school’s textbook providerand can be sold back to this company at theend of the school year. The buy-back value willbe based on the condition of the book. For booksin good condition, the buy-back is approximately40% of the purchase price.Athletics: (a more detailed and comprehensivereview of LJA’s athletics program can be found inthe “Parents and Students Athletic Handbook”)Athletics is an extension and an integral part ofthe school’s educational process. It plays an importantrole in character building and the developmentof moral and social values. It is a mechanismfor students to excel in physical and athleticcompetition, and provides a wholesome educationalexperience that will nurture the mind andbody. The serious purpose of interscholastic athleticsdemands a sense of commitment from studentathletes. Participation in LJA athletics is aprivilege, and not a right. Each student is expectedto be motivated to put forth a genuine effortin every practice and game.86


LJA athletics come under the auspices of the NationalFederation of State High School Association(NFSHSA), the Hawaii High School Athletic Association(HHSAA). LJA competes in the InterscholasticLeague of Honolulu (ILH).We currently offer the following sports:1 – Girls and boys basketball (7 teams)2 – Girls and boys golf (2 teams)3 – Girls and boys kayaking (2 teams)4 – Girls and boys swimming (3 teams)5 – Girls and boys water polo (4 teams)6 – Girls and boys paddling (2 teams)7 – Girls and boys volleyball (6 teams)8 – Girls tennis (2 teams)9 – Girls and boys soccer (2 team)The ILH breakdown of grade divisions is as follows:Intermediate Gr. 7, 8, 9Junior Varsity Gr. 9, 10, 11, 12Varsity Gr. 9, 10, 11, 12LJA also competes in the Christian School AthleticLeague (CSAL). The CSAL league is for students ingrades 4, 5 & 6.Eligibility Requirements:Teachers may deny make up work if not notified intime by students, or if they determine that a studentathlete cannot afford to miss any classes dueto poor performance.Student athletes will not be excused from PEclasses on game days.Athletic Awards:Tri-athlete AwardAwarded to students who successfullyparticipate in 3 varsity sports per yearScholar Athlete AwardAwarded to the student who maintains thehighest academic standings while competing in 2 or more varsity sports.Athlete of the YearAwarded to the student athlete who demonstrates the highest standard of excellence in athletics.Individual Coaches AwardsMost Valuable PlayerMost Inspirational PlayerMost Improved PlayerA student shall have 4 consecutive years of eligibilityupon entry into grade 9. In order to continue eligibility,the student athlete must comply with thefollowing during the athletic season:*1 – Have a minimum GPA of 2.0 when currentgrades are checked (8 times per year).*2 – Have no grade of “F” for any course whengrades are checked (8 times per year).3 – Be in good academic and behavioral standing(determined by the administration and athletic directorafter meeting with the student and parents).All school rules apply to every practice, meeting,scrimmage, and game, on and off the LJA campus,including the transportation time to and from theLJA campus.Student athletes who miss part of the school daydue to injury or illness will not be allowed to practiceor participate in a game later that day. Absencesfor other reasons must be excused by thecoach, subject to the purview of the athletic director.It is the responsibility of the student athlete to informteachers of impending absences due togames. All missing work shall be completed in accordancewith instructions provided by the teacher.87


Table of Contents__Philosophy ............................................................ 92School Policies ..................................................... 92High School Attendance and Credit Courses ....... 95Extended Day ....................................................... 96Please refer all inquiries to the Summer School Officeat 330-0293, March—July.91


PHILOSOPHY________________The Summer School program is designed to transitionnew students entering Le Jardin Academyin the fall and to engage students in learning newconcepts that stretch their academic, creativeand physical limits. Le Jardin Academy offersacademic and enrichment courses in all disciplinesand high school courses for credit. Ouroutstanding teachers and staff are dedicated tohelping each child reach his or her full potentialand have developed their curriculum to accommodatepersonalized attention.Le Jardin Academy Summer School welcomesinterested students entering Kindergartenthrough grade 12 from all schools. The programoffers a six-week High School session and a fiveweekLower/Middle School session. In thespring, catalogs outlining courses and tuition aresent to Le Jardin Academy and former SummerSchool families and are also available in theschool offices and on Le Jardin Academy’s website.Over 80 classes present a variety of engaginglearning opportunities. The school provides afast-paced academic program designed to helpstudents review material and prepare for futureclasses. Students entering grades 9-12 may takeGeometry, Comprehension and Writing Skills forcredits. Driver’s Education is also available.Lower and Middle School students may takecourses that provide them with the skills necessaryfor the upcoming school year. Options includeLanguage Arts, Math workshops and ForeignLanguages . Enrichment courses are alsooffered in science, technology, art, music, cooking,performing arts and sports. An ExtendedDay program and swimming instruction are availableafter 3:00 p.m. classes for an extra fee.New Le Jardin Academy students entering Kindergartenare required to attend the “Ready SetGo to Kindergarten” course. 5. New studentsentering grades 7 are required to take a ForeignLanguage (French, Japanese or Spanish). Studentsentering grade 8 are required to take Pre-Algebra. New students entering grade 9-10 arerequired to take ReadingComprehension and Writing Skills. New studentsentering grades 6 through 12 may be required totake Summer School courses if deemed appropriatebased on their test results. New studentsare encouraged to take courses in the summer toassist with their transition. New students enteringLe Jardin Academy in the Fall may obtain awaiver for any required academic courses withthe approval of the Divisional Principal.In some cases, progress made during the regularschool year indicates the need for reinforcement,and the classroom teacher may require SummerSchool. In other cases, the school may requiresuccessful additional work during SummerSchool in order for the student to continue at LeJardin Academy. In these cases, teachers willcommunicate to parents in writing, and prioritywill be given to these students for enrollment untilMarch 31st.SCHOOL POLICIES___________Afternoon Supervised Lunch and RecessSupervised lunch and recess are provided for allLower and Middle School students taking 1:00p.m. classes. Morning-only students must bepicked up immediately after their last class.AbsencesIf a student is absent, parents should notify theoffice by phoning 261-0707 ext. 1150. The officeis open at 7:00 a.m., but parents may leave avoice message for earlier calls. Provide the student’sname, grade level, reason for absence,and request for homework (by 8:30 a.m.) if sodesired. Requested homework may be picked upfrom 12:00 - 4:00 p.m. in the administration buildingat the reception desk.Bus and Bicycle UsageNo students may ride bicycles, skateboards, mopeds,skates, or roller blades, or walk to the maincampus. Bus service is provided daily at 7:05a.m., 12:35 and 3:30 p.m. Bus schedules androutes are available upon request and are subjectto change.Class Confirmation and LocationPreliminary confirmation of classes is mailed inmid-April. Final confirmations, with detailed92


course schedule, teachers and room locations,and a newsletter detailing important informationare mailed at the beginning of June and thereafteras registrations are processed. Notificationwill be made by phone if unable to register a studentfor both a first and second choice. Le JardinAcademy reserves the right to cancel a coursedue to insufficient enrollment. Except for requiredcourses, classes will be filled in the orderapplications are received. Le Jardin Academystudents have priority for registration the first 2weeks the catalog is published. Registrationcloses on the last day of the regular school year.LS Daily Schedule6:45-7:45 a.m. ..... Early morning care7:40 a.m. ............. Students may report in frontof classrooms8:00 a.m. ............. LS Flag ceremony (Fridays)8:00 a.m. ............. First class(snack at 9:50 a.m.)10:00 a.m. ........... Change classes or dismissalfor students not attending10:10 a.m. classes10:10 a.m.-12:00 p.m. Second class12:00 p.m. ........... Dismissal for students notattending afternoon classes12:00-1:00 p.m. ... Rotation of lunch/recess forstudents attending afternoonclasses1:00-2:50 p.m. ..... Afternoon classes3:00 p.m. ............. Dismissal3:00-5:45 p.m. ..... Extended Day care3:00-5:00 p.m. ..... Semi-private swimmingclassesMS/HS Daily Schedule8:15-10:05 a.m. ... First class10:25 a.m.-12:15 p.m. 2 nd class12:15 p.m. ........... Dismissal for students notattending afternoon classes12:15-1:00 p.m. ... Lunch/recess for studentsattending afternoon classes1:00-2:50 p.m. ..... Afternoon classes3:00 p.m. ............. Dismissal3:00-5:45 p.m. ..... Extended Day care3:00-5:00 p.m. ..... Semi-private swimmingclassesDeparturesK-5 students are dismissed at 10:00 a.m., 12:00and 3:00 p.m. at the loop, and 6-12 students aredismissed at 10:05 a.m., 12:15 p.m. and 3:00p.m. at the high school entrance, and should bepicked up promptly. Students may not remain oncampus unless enrolled in consecutive classes.Extended Day (after-school care) students are tobe signed out by their parent or designated personand must be picked up no later than 5:45p.m. Families are urged to make other arrangementsif they must be delayed. There is a latecharge of $10 for every ten-minute incrementafter 5:45 p.m.Students taking semi-private swimming classesnot staying in Extended Day are to be signed outby their parent or designated person before beingdismissed from the pool.No student will be permitted to leave with anyoneother than a parent or designated person unlessthe school has been advised, in writing, thatsomeone else has been authorized. Studentswho are to be picked up during school hoursmust wait in the office for their ride. No child maywait by him/herself.DisciplineLe Jardin Academy believes in a positive environmentwhere courtesy, consideration, and respectfor others is the norm. Each student is to exercisecare of school property, maintain respect forothers and their property, and behave in a mannerthat positively contributes to the daily life ofthe school.Smoking or the use of drugs or alcohol is prohibitedon campus, as is the possession of firearms,knives, or other dangerous weapons, ammunitionor the like. Such conduct will result in seriousconsequences. Parents will be notified of studentmisconduct and how we are handling the problem.Le Jardin Academy is not equipped, nor dowe desire to deal with severe behavioral problems,and such students will be asked to find alternativesummer programs. Refunds are notprovided.93


Dress CodeWe believe that it is primarily the parents’ duty toensure that their children are dressed appropriatelyfor school. With enrollment at Le JardinAcademy, students and parents agree to accept,support, and abide by the dress code, as theyagree to follow other established school guidelines.Students who do not conform to the dresscode may be asked to wear a Le Jardin t-shirt orshort or may not be permitted to attend class.Students may wear casual clothing which is neatand clean, without any tears or excessive fading.Dresses, skirts, and shorts must extend at leastto thumb-tip length or longer. Tank tops, muscleshirts, tube tops, spaghetti straps, halter tops,bare midriff garments, see-through clothing, andshort shorts are not acceptable. Sleeveless topsmust have straps at least two inches wide. Clothingwith offensive language or images advertisingliquor, tobacco, drugs, etc. is not permitted. Hatsare allowed but cannot be worn in class.Footwear must be worn at all times. Rubber slippersare not permitted. Athletic shoes must beworn for sport activities and excursions. Students’hair should be neat. Boys must be cleanshaven. Body-piercing jewelry (other than earrings)may not be worn. Tattoos must be covered.Early CareEarly care is available in the Wang Auditoriumstarting at 6:45 a.m. All Lower School (grades K-5) students who arrive before 7:40 a.m. must reportto the Wang Auditorium. Students arrivingafter 7:40 a.m. wait outside their classrooms.Lost and FoundPlease label all items. The Lost and Found islocated on the table outside Room B2 and at thepool.Medication PolicyPlease refer to the school medication policy underHealth and Illness in General Section.Summer School New Parent OrientationA week prior to the first day, the administrationwelcomes new Summer School parents to LeJardin Academy, reviews routines and policies,and answers any questions regarding SummerSchool procedures. Curricular inquiries shouldbe addressed directly to the teacher after reviewingthe syllabus distributed on the first day of theSummer School session. This event is for adultsonly.Report on Student ProgressEnd of July, the parent will receive a report fromthe teacher for each class taken. Depending onthe class, this could include a summation ofgrades or a description of the course with a checklist reflecting the performance of the student.High School students taking credit classes receiveinterim grades at 3 week mark and finalgrades at the completion of the session.Snack and LunchStudents are encouraged to bring a nutritious mid-morning snack and drink, which they may eat atthe end of their first class. Candy, soda and gumare not appropriate. Students staying for an afternoonclass should bring a healthy lunch anddrinks, or order hot lunch with milk. Only studentsenrolled in a 1:00 p.m. class may stay forsupervised lunch. The school provides a nutritioussnack for the students enrolled in the ExtendedDay program.Tuition$100 per course is due with the registration on orbefore May 1, with the balance due on or beforeJune 1. After May 1, full tuition is due with theregistration. For Le Jardin Academy students, alltuitions and fees, including regular school yearbalances, must be paid in full prior to the first dayof Summer School or attendance will not begranted. In the event a class is canceled due toinsufficient enrollment or unforeseen circumstances,a full refund will be issued. No refundwill be issued in the event a student is expelled.Financial aid is not available for the SummerSchool program.94


Class Changes and RefundsChanges in course selection (e.g., replacing onecourse for another, switching times) are accommodatedon or before the registration deadline byphoning the Summer School office. After the firstday of school, changes to accommodate socialpreferences will not be granted. Changes due toability misplacement may occur with the approvalof the Principal.There will be no tuition refunds after May 27, 2011unless a course is canceled due to insufficient enrollment,in which case a full refund will be issued.A $50.00 administrative fee per course will becharged for withdrawals before May 15 and, thereafter,a $100.00 fee per course for withdrawalsthrough May 29. A $50.00 withdrawal fee will becharged for Extended Day and swim instruction.No refund is issued in the event of expulsion.HIGH SCHOOL ATTENDANCEAND CREDIT COURSES_______Le Jardin Academy’s Summer School Programoffers ½ credit and full credit for selected courses.All non-Le Jardin Academy students will be issueda report card reflecting the earned credit so theymay receive credit from the school they are attending.All Le Jardin Academy High School studentswill receive a report card, and earned creditswill show on their official transcript. Students whoattend other schools are responsible for checkingthat the course meet their credit requirements.Courses are graded on the following scale:A 4.0A- 3.66B+ 3.33B 3.0B- 2.66C+ 2.33C 2.0C- 1.66D+ 1.33D 1.00D- 0.66F 0.0Le Jardin Academy students who take a course forthe purpose of accelerating in the curriculum toallow them to take a more advanced course, forwhich they would otherwise be ineligible, mustreceive prior approval from the High School Principaland must pass the course with no less thana “C”, meet the attendance requirements andscore at least a 73% on the final exam. Le JardinAcademy students who repeat a course due toacademic failure during the school year mustpass the course, meet the attendance requirementsand pass the placement test given at theend of the course. If the student fails the SummerSchool course, no credit will be awarded,and the student must retake the course.Credit courses are offered at an acceleratedpace. One day of Summer School is equivalentto five days of regular school. Absences are recordedby the hour and four hours of absence isequivalent to one day of absence, even if absencesaccumulate over several days. Studentswho are absent more than three days for reasonsother than illness will not receive credit for thecourse.Regular and punctual attendance is imperative.Excessive tardiness will not be tolerated and mayresult in serious academic consequences. Repeatedtardiness due to traffic will not be excused.If the student will be participating in anytype of trip, camp, theatre performance, or sportstournament during Summer School, we stronglydiscourage enrollment.Up to three days of necessary absences (e.g.,illness, medical/dental appointments, funerals)may be approved by the Principal. Unnecessaryabsences (e.g., job interviews, driver’s licenseexams, work, vacation trips, summer camp, errands,athletics, and theatre performances) willnot be approved. Under such circumstances, theteachers are not required to give make-up work,tests, or tutoring.For an upcoming absence, the student mustbring a written note to the Summer School officesigned by the parent/guardian describing the natureand date of the absence at least one day inadvance. Failure to follow these proceduresleads to unexcused absences (cuts), which inturn may result in serious academic consequences.Two unexcused absences lower a student’sgrade one full grade (e.g., A- to B-, C+ toD+), and three unexcused absences will result ina failure. Unapproved absences share the sameconsequences. The school reserves the right torequest a doctor’s note to substantiate any absencefrom class unless previously approved bythe Principal.95


SUMMER SCHOOLEXTENDED DAY 3:00-5:45 p.m._The Summer School Extended Day program isdesigned to serve parents who need child careafter the 3:00 p.m. dismissal. The program providesthe students with a nutritious snack and afun, relaxed late afternoon under careful supervisionand offers a wonderful opportunity to establishand strengthen friendships. There is time fororganized games, free periods, homework, computerlab, videos and swimming once a week inour pool for students in grades 1 st and up who arewater-safe. Students enrolled in the programalso have the opportunity to join semi-privateswimming classes for an extra fee. The programis available to students enrolled in a 1:00 p.m.course.Extended Day students are to be signed out bytheir parent or guardian and must be picked upno later than 5:45 p.m. Families are urged tomake other arrangements if they are delayed.There is a late charge of $10 for every ten-minuteincrement after 5:45 p.m.96

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