Annual Report 2001~ 2002 - Belfast Education & Library Board

Annual Report 2001~ 2002 - Belfast Education & Library Board

Annual Report 2001~ 20021

A printed version of thisreport is available, whilestocks last, from the boards’information office.Telephone 028 9056 40002 Annual Report 2001~ 2002

Belfast Education and Library BoardAnnual Report 2001~2002Foreword 4Board Background 5Board Committee Structure 6Board Administration 6About the board 5Strategic ThemesImproving Standards 9Developing People 13Meeting Needs 17Strengthening Partnerships 19Optimising Resources 23Performance targets 27Board Annual Accounts 31BELB Mission StatementThe Belfast Education and Library Boardis committed to providing a qualityeducation, library and youth servicewhich contributes to life-long learningfor all the people of Belfast.Annual Report 2001~ 20023

ForewordThis Annual Report outlines the work and achievements of the board as we move towards the final yearof the current Corporate Plan. The work highlighted within this report has been undertaken during amajor changeover of board members.In July of last year, the board said farewell to a significant number of members who had completed 12 yearsservice, including the former chairpersons of the board, Anne Odling-Smee, of the education committee,Margaret Cruickshank, and of the general purposes and finance committee, Jim Collins, and welcomedsixteen new members. This report is a fitting tribute to the work of all these members, past and present.Creating a context where learning can thrive both within the board and across the city has been an underpinningtheme of the board’s efforts through the current Corporate Plan. In doing this we have recognised that what wecan achieve much more by working in partnership with other agencies and individuals than would be possibleif we relied only on our own resources.A major example of this approach during the past year was the bringing together of a range of organisations toconduct a best value review of literacy in the city - the first instance of a thematic use of best value within theboards. The recommendations of the review, launched in February, are now being taken forward to tackle themajor challenges that the report identified.Officers and board members worked unstintingly to support the whole education community throughout NorthBelfast when schools in the area became a focal point of community strife. The effects of the disruption werefelt throughout the city and had an impact on all aspects of the board’s services. For officers and members, thepriority was to work with local staff, the Department of Education, other education partners including CCMS,community leaders and other agencies to seek solutions and to maintain as normal a learning environment aspossible for children and young people.We welcome the support and co-operation of these individuals and organisations and count on it as we continueto use all our skills and resources to build a cohesive and inclusive learning community in Belfast.David CargoChief ExecutiveBelfast Education and Library BoardCarmel McKinneyChairpersonBelfast Education and Library Board4 Annual Report 2001~ 2002

Board Background and MembershipThe Belfast Education and Library Board was established in 1973. Under the terms of the Education andLibraries (Northern Ireland) Order 1972 it assumed responsibility for education, youth and library services,a responsibility formerly exercised by the Belfast City Corporation. The 1972 Order was followed by theEducation and Libraries (Northern Ireland) Orders of 1986, 1989, 1993, 1996 and 1998 which, in addition toconsolidating the 1972 Order, gave the board additional responsibilities in areas such as curriculum support forschools, the market testing of services and the education of children with special educational needs.BOARD MEMBERSChairperson: Carmel McKinney BA (Hons) PGCE MEd DASE (MODS)Vice-chairperson: Councillor Jim Rodgers BScMembers nominated by Belfast City CouncilCouncillor David Alderdice OBE MB BCG MA (Oxon)Councillor David BrowneCouncillor Jim ClarkeCouncillor Pat ConveryCouncillor Tom HartleyCouncillor Fra McCann [resigned 25/4/02]Councillor Pat McCarthyCouncillor Nelson McCausland MA Dip EdCouncillor Catherine MolloyCouncillor Robin Newton [with effect from 14/2/02]Councillor Joe O’DonnellCouncillor Gerard O’Neill [with effect from 20/12/01]Councillor Jim Rodgers BScCouncillor Eric SmythCouncillor Margaret McClenaghan [resigned 29/11/01]Councillor William Hutchinson [resigned 20/12/01]Councillor Danny Lavery [with effect from 16/5/02]Members Representative of Transferors of SchoolsMr Jim Caves OBE BA MEd FRSARev David Cooper BA MSc [resigned 30/6/02]Rev Canon Walter Lewis BA MPhilVery Rev Dr R S J Houston McKelvey QVRM TD BA (Hons) MA (Ed) DminMiss Rosemary Rainey [with effect from 26/9/02]Members Representative of the Trustees of Maintained SchoolsMr James Clarke MEd BA (Hons) Cert EdMr Finbar McCallion MSc BEd DASEMiss Sheelagh O’Prey BEd MEdMr James Toner BA Dip EdMinisterial nominations representing Libraries, Teachers, Youth Services, Trade Unions,Industry and CommerceMr Trevor Blayney BSc (Econ) FCAMrs Patricia Diamond BA (Hons) Dip EdMr Roger Dixon BA (Hons) PG DipDr Michael Harriott MSc PhD CChem FRSC RSCRMr Brendan Henry Cert Ed Dip Soc AdminMrs Pauline Leeson BA (Hons) CQSWMr John MacVicarMrs Siobhan McIntaggart MEd BEd (Hons)Miss Carmel McKinney BA (Hons) PGCE MEd DASE (MODS)Dr Pamela Montgomery BA(Hons) PhDMr Edwin Paynter BEd (Hons)Mrs Hilary Sloan MA H DipEdMs Selina Yu BSc (Hons)Annual Report 2001~ 20025

BOARD COMMITTEE STRUCTUREThe board has created a number of committees to assist it in the management of its responsibilities. Thesecommittees have designated areas of board business to consider, report on or on which to take decisions.BELFAST EDUCATION AND LIBRARY BOARD — COMMITTEESStatutory committeesOther major committeesTeachingappointmentsLibraryQuality Chairperson’simprovementManagementof schoolsEducation:SchoolsEducation:YouthGeneralpurposes andfinanceAuditEducation Committee (Youth)John McVicarLibrary CommitteeHilary SloanQuality Improvement CommitteeBrendan HenryEducation Committee (Schools)David CooperAudit CommitteeTrevor BlaneyTeaching Appointments CommitteeJim CavesManagement of Schools CommitteePauline LeesonGeneral Purposes & Finance CommitteeFinbar McCallionChairperson’s CommitteeCarmel McKinney6 Annual Report 2001~ 2002

BOARD ADMINISTRATIONThe administration of the board’s business is organised infour departments under the chief executive, David Cargo.The chief executive and four heads of department make upthe board’s senior management team.Chief ExecutiveDavid CargoChief Executive’s DepartmentStrategic PlanningInternal AuditQuality ImprovementBest ValueCorporate StandardsInformation OfficeBoard Member ServicesResearch and DevelopmentEducation DepartmentCurriculum Advice and SupportEducational PsychologyEducational WelfareSchool ImprovementBoard of Governors TrainingSpecial EducationYouth ServiceThere are64,419 pupilsenrolled inBelfast boardschoolsSCHOOLS CONTROLLED OR MAINTAINEDBY THE BOARDNurseryPupils1,655Schools34Primary 27,989 86Secondary 13,858 21Grammar 1,855 2Total LMS Schools 45,374 143Special 1,358 12Voluntary grammar 15,702 23Senior Education OfficerGeorge CampbellGrant-maintained integrated primary 627Grant-maintained integrated secondary 1366Technical & Services DepartmentProperty ServicesHuman ResourcesOpen Enrolment & TransferBuilding CleaningStudent AwardsSchool Catering ServiceEquality UnitHealth, Safety & SecurityHome to School Transport25%1% 2% 2%42%Chief Administrative OfficerBarry Mulholland2%3%Chief LibrarianLinda HoustonLibraries & Information ServicePublic Library ServiceEducation Library ServiceN.I. Film LibraryInformation & Communications ServicesInformation & Communications TechnologyFinance DepartmentAccounts payableLocal Management of SchoolsSalaries and WagesProcurementCash OfficeManagement AccountingIncome generationFinancial accounting23%NurseryPrimarySecondaryGrammarSpecialVoluntary GrammarGrant maintained integrated primaryGrant maintained integrated secondaryChief Finance OfficerDavid MegaughinAnnual Report 2001~ 20027

THE BOARD’S MISSIONThe Belfast Education and Library Board is committed to providing a quality education, library and youthservice which contributes to life-long learning for all the people of Belfast.In order to realise this mission, five strategic themes have been identified:Improving StandardsDeveloping peopleMeeting NeedsStrengthening partnershipsOptimising ResourcesThese themes are central to all the board’s activities and underpin the Corporate Plan.The Plan, launched in November 1999 provides the board with a strategic framework within which todevelop its services over a three-year period.Within each of the five strategic themes there is a set of specific aims which guide the work of each department.Improving Standards◆ To ensure that all children achieve their potential;◆ To raise the level of school performance;◆ To improve standards in areas of TSN (TargetingSocial Need);◆ To raise the level of school leadership andmanagement; and◆ To ensure continuous improvement of all services.Developing People◆ To ensure that all teachers are competent to fulfiltheir teaching function; and◆ To raise the level of management and staffcompetence throughout the organisation.Meeting Needs◆ To evaluate and assess user needs and aspirations.Strengthening Partnerships◆ To extend existing partnerships with othereducational bodies;◆ To establish and maintain links with statutory andnon-statutory organisations;◆ To create effective working partnerships within andbetween departments of the board.Optimising Resources◆ To ensure that available resources are fullydeployed in meeting customer needs;◆ To develop mechanisms to obtain additionalfunding; and◆ To ensure procedures are in place to review theuse of resources.123458 Annual Report 2001~ 2002

The board is committed tosupporting schools andimproving standards thr oughoutthe full range of its ser vicesImprovingStandardsLiteracy in A Learning CityThe Education Minister, Martin McGuinness, MP,MLA launched the board’s “Literacy in a LearningCity” report in February 2001. The Chairperson ofthe Assembly’s Education Committee, DannyKennedy, MLA, leading educationalists,representatives from trade unions, the community,schools, business, industry and further and highereducation attended the launch.The report makes 72 recommendations aimed attackling the lowest levels of literacy in NorthernIreland. Recommendations include:■ The establishment of an education city-wideforum■ The development of a comprehensive literacystrategy for all ability levels■ Joined up working with schools and teachertraining colleges■ The establishment of a cross-departmentalworking group within the board to implement theliteracy strategySpeaking at the launch of the report, the EducationMinister said:“Literacy is at the heart of the Government’s driveto raise standards for all pupils, and theDepartment of Education is currently conductinga review of its literacy strategy within the contextof school improvement. The launch of thiscomprehensive report is therefore particularlytimely, and the Department will take account ofthe findings and recommendations of this reviewwithin its own wider review. I would like tocommend the Belfast Education and Library Boardfor the thoroughness of this report.”The board believes that this report provides theopportunity for an integrated, coherent and cohesiveapproach to literacy that will enable all our citizens tocontribute to the development of a learning communitywhich has the necessary skills to compete in the globaleconomy.The report can be downloaded from the publicationssection of the board’s website:✓Improving Standards9

Board Opens One-Stop-Shop forEducationThe Lord Mayor, Councillor Jim Rodgers opened theboard’s public information and service point inDecember 2001.This “one-stop-shop” facility has been welcomed bymembers of the public and other visitors to boardheadquarters. The facility provides an opportunity formembers of the public to access board servicesincluding free school meals, student awards, uniformgrants and job recruitment. The volume of usersrequesting services from the facility have beenmonitored since its opening, and are shown below.Board’s WebsiteThe board’s new website was launched in December.The website was developed by board officers inconjunction with Magnett Solutions and providescomprehensive information about the board and itsservices. The website includes a unique searchfacility with details of every school, library and youthclub in Belfast, as well as direct contact details forboard website is continually updated,It is the intention of the board to continue to developpresenting current education events andthis facility to provide an optimum service for thenews-worthy articles from across the citycitizens of Belfast.10 Improving Standards ✓21/1/200228/1/20024/2/200211/2/200218/2/200225/2/20024/3/200211/3/200218/3/200225/3/2002

IMPROVING THE BOARD’S ESTATEThe board’s estate throughout the city is extensive and property services staff managean ongoing programme of maintenance and improvement. The development andresearch team undertook a number of major projects throughout the year.New Canteen for Belfast Boys’ ModelBelfast Boys’ Model’s new £185,000 canteen, openedby television chef Robbie Millar in December, saw theinstallation of the first cashless system in Northern Ireland.The system means that the customers use a card ratherthan cash when purchasing food. The new canteenoffers a wide range of lunch options from traditionaldishes to healthy options, as well as breakfast.Charter Youth CentreA brand new £640,000 building for Charter YouthCentre was opened by Michael McGimpsey MLA,Minister for Culture, Arts & Leisure during May. Thecentre will serve the youth community in Sandy Rowand will provide a range of other services to the area.The board worked with other organisations from thestatutory and voluntary sectors, in particular the SandyRow Community Forum and Belfast RegenerationOffice, to develop the centre.New Primary SchoolsDesign teams were appointed for four new primaryschool buildings for Belfast;■ Cavehill Primary School■ Finaghy Primary School■ Forth River Primary School■ Lowwood Primary SchoolWork is due to commence in the autumn of 2002,and the entire project will cost £9 million.Maintaining the EstateDuring the year over 300 planned maintenancecontracts were carried out on school buildings,mechanical and electrical plant and grounds to improvethe learning environment. The provision of additionalICT facilities for schools under the Classroom 2000scheme was just one aspect of this work.Maintenance teams also provided a response serviceto deal with emergencies, vandalism to property andaccidental damage. The mechanical and electricalmaintenance team alone dealt with over 4000 workrequests including 31 major emergencies. During theseemergencies, thanks to the efforts of the team, noeducational school days were lost.Maintenance Help DeskIn September, a new computerised system formaintenance requests from board properties wasinstalled. The Manhattan system has improvedefficiency by streamlining the reporting, invoicing andpayment processes.During the year the Help Desk processed:■ over 12,000 telephone calls■ 20,000 invoices■ 1,500 payment certifications■ 500 works orders■ 450 quotations■ 150 tendersWork is continuing to ensure the ongoing effectivenessof the Help Desk facility.✓Castle High School Leads The WayIn Media LearningWork was completed at a new state-of-the-art dramaand media suite for the school. The £80,000 facilitycomprises a computer suite and specially constructeddrama rooms, complete with a glass-frontedproduction and viewing room.Improving Standards11

JEDI Policy Development Processfor YouthJEDI - Joined in Equity, Diversity and Interdependence,is a youth service partnership, established in 1998,with the aim of:■ Developing a coherent strategy for communityrelations youth work and education forcitizenship within the Northern Ireland youthsector; and■ Embedding the principles of equity, diversityand interdependence into the work of the youthsector.Equality SchemeRepresentatives from the board attended the launchof the five board Report on Screening of Policies. Intheir Equality Schemes, the boards give a commitmentto review all of their existing and proposed policies.The boards and the Commission, with theparticipation of the Department of Education, used acommon and co-ordinated approach to theirscreening of policies exercise.Over the year the board’s equality unit undertook trainingfor all staff to raise awareness of current anti-discriminationlegislation and its implications for the board.The board’s youth service was one of nine youthorganisations throughout Northern Ireland selected toparticipate in a policy development process over a 12-month period. A project team was established withinyouth service to drive the process forward internally.The first phase of the process, an audit of services,was conducted over a three-month period, January-March 2002, involving members of the project team,full-time and part-time workers and young people. Thenext phase will include a series of consultationmeetings with staff regarding the key recommendationsemerging from the audit.Quality Improvement Across TheBoardThe board continued to roll out its three-prongedapproach to quality throughout the year:■ Corporate assessment of the organisation usingthe Excellence Framework■ Assessment of the Technical and ServicesDepartment against the Investors in Peoplenational standard (IIP)■ Assessment of the board’s educationalpsychology services against the Charter MarkstandardThis work has resulted in the services adopting a moreoutward and customer orientated focus.The board has plans to continue to use qualityimprovement techniques across other key servicesincluding the library and financial support services overthe next year.12 Improving Standards ✓

The development of people is a corepurpose of the board. This sectionoutlines the learning opportunitiesfor young people, adults and staff,which have been initiated by theboard over the past yearDevelopingPeopleBelfast School of SportUlster rugby hero David Humphries officially openedthe second Belfast School of Sport at the OrmeauIndoor Tennis Centre. The School of Sport events tookplace at different venues throughout the city duringthe October mid-term. At the launch, David Humphriesgave the sports stars of the future some idea of what isneeded to compete at the highest level.400 children availed of top quality coaching in 16different sports. They will be offered further coachingover the next six months as part of the Belfast regionalsquad before participating in the Northern IrelandYouth Games in May 2002.The Belfast School of Sport forms the basis of the mostcomprehensive talent identification programme everlaunched in Northern Ireland. It offers talented youngpeople the platform to progress from schools and clubsto governing body and national squads.NUMERACYSuccess in NumeracyBuilding on the learning from “Success in Numeracy”,a two-year action research project into numeracydevelopment in the early years, those teachers whoparticipated in the project contributed to the planningand delivery of training on teaching and learningapproaches to numeracy. This training was offered toall teachers of P1 and P2.CAMEA one-day conference on CAME (Cognitive Accelerationin Mathematics Education), with guest speakers from King’sCollege, London, was held in June 2001. The conferencewas attended by principals and heads of mathematics frompost-primary schools in Belfast and other educationalists.The conference marked the beginning of a pilot programmein which teachers from four post-primary schools in Belfastare testing the CAME materials and approaches over thenext two years as well as receiving professionaldevelopment support from a registered CAME tutor.✓Their first INSET session comprised a visit to a girls’post-primary school to observe lessons beingdemonstrated by the tutor. All post-primary schoolsin Belfast have been supplied with a copy of“Thinking Maths”, the accompanying teaching andlearning materials.Developing People13

Summer SchemesDuring July and August, the summer schemesprogramme in Belfast involved fifteen primaryschools and seven post-primary schools. Activitieswere provided for two to three-week periods for yearfour and year seven pupils. Many of the schemeswere enhanced by using ICT to provide a stimulusfor the pupils’ learning.Mathématiques sans FrontièresThe international mathematics competition‘Mathmatiques sans Frontières, attracted great interestagain this year with a total of 189 pupils taking part.Representatives from all winning schools attended anaward ceremony in Board headquarters and went onto represent Belfast schools in the inter-boardcompetition. The award ceremony was held in theDunadry Hotel, Antrim.Time to CountA number of Belfast schools have participated in the“Time to Count” initiative, co-ordinated by Businessin the Community and supported by the Belfast board.This project has involved volunteers from the NorthernBank working on mathematical activities on a one-toonebasis with individual pupils.24Game TournamentThe second annual Belfast 24Game Tournament, whichpromotes numeracy, took place in Ulidia ResourceCentre during the spring. Children from18 schoolscompeted in the tournament.■ Winner - Holy Rosary Primary School■ Runners upDonegall Road Primary School;Holy Cross Girls’ Primary School; andSt Oliver Plunkett Primary School.Youth Service ProvisionTraining and development and staff support was a keypriority in the youth service strategy during the year.■ 130 part-time staff received certificates from 14courses on offer city-wide.■ Board tutors and staff from the Deaf YouthAssociation undertook work for people withhearing difficulties.■ 10 deaf youth workers received certificates inpart-time youth work.■ One World Centre produced a course thatincreased awareness of global youth work issues.■ Short courses were provided on key issuesincluding young men’s and women’s work,health education, drug education, angermanagement, personal development courses,assertiveness and communication.■ 9 assessors were trained to ensure high standardsand quality.Work is continuing for more effective training anddevelopment for staff and community workers withinthe youth service outreach and provision.Earthquake in Music Library!In March, the Music Library participated inEarthQuake, a weeklong Festival of InternationalDance, organised by Dance Northern Ireland. Thespectacular programme included gala evenings at theWaterfront Hall, practical workshops and tastersessions in schools and community and arts centres.The Music Library mounted a display showing the richsources of material on music and dance availablethrough the library serviceThe top 16 pupils will represent the board at theNorthern Ireland Tournament in June.14 Developing People✓

Belfast School of MusicOne of the bestDuring the year the Belfast School of Music wasincluded in Classic FM’s music education video “Sixof the Best”, a celebration of best practice in theteaching of music across the British Isles. The BelfastSchool of Music was chosen from hundreds of othermusic schools across the British Isles to be includedin this video.The video, which profiles the work of music teachersand hopes to inspire all those engaged in theteaching of music, is a joint collaboration betweenthe Classic FM Charitable Trust and the Federationof Music Services. The Belfast School of Music’sstring tuition section was chosen as one of the bestin its field.The ACTS II ProjectThe ACTS II Project is an action research project ledby Queen’s University, Belfast. 120 children and seventeachers were involved in the project.Schools participating:■ Orangefield Primary School■ Stranmillis Primary School■ Edmund Rice Primary School■ St Bernadette’s Primary School■ St John’s Primary SchoolA further five schools were ‘control’ schools for theproject.Evaluation of the project assesses pupil attainment, selfknowledgeand attitudes to learning.Teachers commented that value has been added tochildren’s learning, listening skills improved andcollaborative learning encouraged.“...they like the challenge of findingsolutions for themselves.”“...pupils play an increasingly active rolein their own and other pupils’ learning.”Training for Catering StaffOver 100 catering staff completed food hygienetraining throughout the year. This included fivesupervisors trained in the Intermediate Food HygieneProgramme. Refresher food hygiene courses were alsointroduced across school canteens.Languages for Pupils with SpecialNeedsThe scheme for accreditation of pupils studyinglanguages in special schools was expanded to includefour special schools serving the post-primary sector.The achievements of the pupils were celebrated at aceremony held in the Belfast City Hall hosted by theLord Mayor on 26 September 2001, which was theEuropean Year of Languages Day.✓Early Years Enriched CurriculumBelfast’s pilot programme, which began in four schoolsin the Shankill area, has now been extended to eightadditional primary schools and three special schools.Developing People15

Training for Cleaning StaffOver 60 caretakers from Belfast schools successfullycompleted a four-day course including;■ health and safety■ energy efficiency■ fire safety■ securityWorld Book DayAn extravaganza was organised at Malone House tocelebrate World Book Day. 240 school children fromacross the city had the opportunity to read and discussthe work of five famous children’s authors. Theopportunity to meet with the authors provided anexciting dimension to the day.A Caretakers’ Manual and Cleaners’ Handbook werealso produced as reference guides for staff.Czech Inspiration ProgrammeDuring the summer, 50 local and Czech students tookpart in the Czech Inspiration Programme hosted inNorthern Ireland. In April, the Ambassador of theCzech Republic visited Belfast to meet some of theyoung people who had taken part in the projectduring the previous summer.One teacher commented,“It really brings it home to them tomeet the person who wr ote thebook, learn a bit about their life andhow they go about writing.”The programme aims to provide the opportunity foryoung people to participate in a variety of culturalactivities, and to enable them to gain a greaterunderstanding of cultures that differ from their own,through discussion and dialogue. The programmetherefore not only brings together young people fromboth traditions in Northern Ireland but also from twovery different European countries.16 Developing People✓

The board seeks to ensure that the needsof all its users are met. In this section, theboard shows how it has targetedresources to meet the needs of individuals,schools and communitiesMeetingNeedsTHE ‘PARENT SUPPORTPROGRAMME’The board’s ‘Parent Support Programme’ was set upin partnership with Barnardo’s ‘Parenting Matters’project. The work of the programme focused oninvolving and supporting parents in a number ofschools in Belfast.Evaluation of the projecthighlighted that the programme:■ was able to develop a strategy for involving andsupporting parents;■ was viewed favourably by parents, young peopleand schools in terms of meeting their ownpersonal needs;■ was highly successful in developing a way ofworking based on good ‘inter’ and ‘intra’ agencypartnerships.Certificate in Communication Tacticswith Deaf PeopleDuring the year the board undertook to raise awarenessand understanding of the communication needs of deafand hard-of-hearing people. Nine officers successfullycompleted a course organised by the Council for theAdvancement of Communication with Deaf People(CACDP). The aim of the course was to equipparticipants with an understanding and workingknowledge of the different methods of communicationused by deaf and hard-of-hearing people.The programme has recently initiated work with anumber of other board initiatives to increase parentalinvolvement in the school curriculum. This work willbe developed in the context of a ‘whole school’approach.Numeracy SupportTo support the Northern Ireland Numeracy Strategythe board’s numeracy team provided support anddevelopment to schools across the city. This includedwhole-staff sessions on numeracy awareness acrossthe curriculum and centre-based training forclassroom assistants, beginning teachers and thoseinvolved in the management of numeracy. Courseson the incorporation of ICT into mathematics wereprovided for teachers of mathematics.The board hosted and contributed to an inter-boardcourse on the teaching of A-level mathematics.Members of the numeracy team have been involvedin the development of the curriculum for mathematicsas proposed by the Curriculum Review.Peripatetic Support ServiceThe Peripatetic Support Service for children withspecific learning difficulties (PSS SpLD) continued toprovide support throughout the year. This included■ Specialist individual tuition for 159 pupils in 60primary schools■ 47 pupils supported through the LiteracyResource Centre■ Training delivered on current educational issues■ Individual tuition to 40 children with a hearingimpairment■ Hearing impaired staff assisted in six audiologyclinicsThe service is represented on a new committee for theimplementation of neo-natal screening at the RoyalVictoria Hospital, which aims to enhance earlyidentification of hearing impairments.✓Meeting Needs17

Early Birds at Finaghy Breakfast Club!In November, Finaghy Primary School became thelatest of 12 Belfast schools to open a Breakfast Club,which is now attracting more than 100 pupils per day.The service has been well received by both parentsand teachers. Children have commented that theyenjoy eating breakfast with their friends. Games andcartoons are available after breakfast.Religious EducationIn a time of educational change religious educationcontinues to meet the challenge and to supportteachers supporting pupils. Teachers working on thespecial education team completed a work book forYear 7 which will make a distinct contribution to theteaching of RE. The Religious Education ResourceCentre has been used throughout the year as a lendingfacility, a place to review resources, a stimulus toplanning and teaching, a venue for courses and anadvice centre.Family Learning WeekendLibraries in the west of the city celebrated FamilyLearning Weekend by hosting a variety of events tofacilitate parents and children to experience learningtogether in relaxed, fun and friendly ways.■ Whiterock - local children from the Barnardo’sAfter School Project showed their parents howto surf the net.■ Suffolk - parents, children and teachers from StOliver Plunkett School were entertained by thestorytelling and musical talent of Willie Drennan.■ Falls Road - parents and children from Gaelscoilna bhFal enjoyed stories in Irish and music fromguest storyteller Marie Andrews.Transport figuresBus passes issued: 2961Pupils on board buses: 903Pupils on hired vehicles: 209Pupils in taxis: 508Pupils in taxisPupils on hired vehiclesPupils on board bussesBus passes0 1000 2000 300018 Meeting Needs ✓

The board recognises that, to make the greatestimpact on learning in the city, it needs to work inpartnership with other organisations. This sectionoutlines what the board has achieved through thedevelopment and strengthening of thesepartnerships during the yearStrengtheningPartnershipsPartnership with Lille - fromstrength to strengthIn May, the board signed two historic agreements withBoston, Dublin and Lille to promote learning acrossthe cities. Both agreements mean that young people,teachers, youth workers and other specialists willbenefit from sharing experiences, conducting jointresearch and developing co-operative programmes.Environment and SocietyDuring the year:■ Inter-board collaboration between theEnvironment and Society teams resulted in thecreation of a ‘Promoting Literacy in Historythrough ICT’ CD ROM and accompanyingteachers’ handbook.■ 150 people attended an inter-board one-dayconference for geography teachers of Key Stage3 and Key Stage 4. The conference was openedby Mr Chris Durbin, adviser and inspector withStaffordshire Local Education Authority.■ A two-day fieldwork residential was held inMagilligan Fieldcentre in April for 19 beginningteachers of Geography.At a ceremony in board headquarters, a memorandumto develop the provision of education, youth and libraryservices in Belfast, Boston and Dublin was signed.Building on initial contacts made during 2000, theboard placed a strong focus on formalising andconsolidating its links with the Académie de Lille inNorthern France. A charter outlining the aims andobjectives of the partnership between the board andthe Académie was signed on 22 May 2001.A delegation, including the Recteur of the Académie,visited the board in February 2002. Their itineraryincluded Aquinas Grammar and Wellington College,both in South Belfast.The partnership has led to:■ A link between 17 Belfast post-primary schoolsand 25 schools in Lille■ Communication between history, geographyand science teachers in the Belfast and Lilleschools using English as the medium.✓Romania ProjectFollowing on from the Millennium Project to Romaniain 2000, youth services, in partnership with Express AidInternational, offered 20 young people from across Belfastthe opportunity to travel to Romania to work for 10 days.The aims of the project were to:■ Renovate dormitories in Placement Centre No2 Arad - home to 50 young people■ Run an activity-based summer project for theresidents and for boarders at the Therapeuticaland Educational Centre for HIV positive children■ Promote the ethos of volunteering among olderresidents and encourage the development ofpeer-led projects■ Work with small groups as identified by theDirectorate of Child Protection in AradDuring the ten days the participants decorated theinterior of the placement centre and organised tripsfor the children. Time was also spent at the HIV clinic.A group of staff and 10 young people from Romaniapaid a return visit to Belfast in October. They enjoyeda packed programme of outdoor pursuits activities,shopping and a tour of Belfast, where they werewelcomed by the Lord Mayor. The group also visitedseveral youth and community projects in the city.Strengthening Partnerships19

Drama and Media Studies PanelsTwo new teacher panels for drama and media wereestablished with representation from eight schools,including special, primary and post-primary. Thegroups are examining:■ syllabus material■ schemes of work■ learning strategies■ classroom managementwith the aim of enriching, developing and raising theprofile of the subjects.The Lyric Theatre, Tinderbox Theatre Company, LinenHall Library, W5, Children’s Express and SynergieLearning have been involved in this work.Welcome EuropeAn accredited scheme, developed in partnership withAbbey Training and accredited by CCEA, was pilotedin September 2001. Welcome Europe offers pupils inschools the same opportunity as those working in thebusiness sector to attain accreditation in customer caretraining and a European language.Maths in a BagThe board in partnership with the Northern Banklaunched the “Maths in a Bag” project. The projectaims to encourage children to develop theirunderstanding of maths through stories, rhymes andimaginative play.The “Maths in a Bag” resource provides librarianswith activities to share with children during storytimes and school visits. For young people, it helpsdevelop their counting, matching and sorting skills.More importantly, it means learning maths is fun!The pilot project facilitated six Belfast post-primaryschools to enter pupils for modules in French, Germanand Spanish. The successful participants of theprogramme were awarded certificates at a ceremonyheld in the Belfast City Hall hosted by The Lord Mayorto mark European Year of Languages Day.New Opportunities Fund/Gateways ProjectBelfast Public Libraries, in conjunction with the Workers’Educational Association, Extern and Belfast Travellers’Support Group, have been involved in the Gateways Projectsince spring 2001. The project aims to provide free computertraining to those who would normally find such coursesdifficult to access. The project is funded by the CommunityAccess to Lifelong Learning strand of the New OpportunitiesFund and has a Targeting Social Need agenda.In the first year of the project, 21 classes ran in total- four in the spring/summer term, six in the autumnterm and 11 in New Year (January 2002-April 2002),involving around 170 learners in total.The classes have been growing in popularity and there arenow 20 classes timetabled for the summer term alone, ascompared with four for this period last year. The growth ofa project such as this is largely organic, with a significantamount of marketing conducted by word-of-mouth.Autism ReportThe report on autism indicates that the incidence ofAutistic Spectrum Disorders is increasing rapidly andthat services in all board areas, although developing,are struggling to keep up with demand. The board inpartnership with Oakwood School established theOakwood Support Service in January 2001. This servicenow provides support for children with AutisticSpectrum Disorders from pre-school years to thetransition to post-primary education.The educational psychology service has twoeducational psychologists focusing on Autism. TheAutistic Spectrum Disorders Panel, a partnershipbetween the special educational needs section andthe educational psychology service, oversees provisionfor children with Autistic Spectrum Disorders. At thelaunch of the report the Minister of Educationcommitted himself to seek the necessary funds for theimplementation of the recommendations.The full report is available on the Department ofEducation’s website at: Strengthening Partnerships✓

Shankill/Drogheda PartnershipSchools ProjectIn November, the Shankill/Drogheda PartnershipSchools Project was launched. This cross-borderinitiative with an international dimension was chairedby the board’s Principal Psychologist. The aim of theproject is to extend cross-border contact and promotea greater understanding of shared history. The Belfastschools involved are:■ Boys’ Model School■ Girls’ Model School■ Mount Gilbert Community CollegeThree schools from Drogheda are participating and aprogramme of exchange visits has been set up centredaround a study of the Irish contribution to the FirstWorld War.Sharing Museum Skills MillenniumAwardThe Sharing Museum Skills Millennium Award schemeaims to improve the public’s experience of museums,archives and libraries by enabling the staff in theseinstitutions to share, learn and apply new skills.Belfast Public Libraries and the Public Records Officeof Northern Ireland were successful in obtaining anaward for the development of a website that could beused as a template by schools wishing to explore theirhistory. Euston Street Primary School was chosen andthe resulting website directs users to a range ofhistorical information sources from libraries andPRONI.The template can be viewed at in SchoolsThe Communities in Schools (CIS) initiative, firstlaunched in November 2000, aims to enable pupilsto maximise their potential by empowering them tomake the best choices for their future. The programmeco-ordinates the work of voluntary, community,statutory and business organisations at the school tosupport teachers, pupils and their families.The six post-primary schools involved in the pilotprogramme are:■ Corpus Christi■ St Gabriel’s■ Girls’ Model■ Castle High■ St Genevieve’s■ Mount GilbertPartnership working with the North and West BelfastHealth and Social Services Trust has led to theestablishment of:■ Health-related peer education programmes■ Health profiling■ Drop-in clinics■ Health input into the school curriculum■ Healthy breakfast clubsBusiness partnerships have facilitated the developmentof business mentoring programmes.The key focus of the programme is to target and addressneed by working in partnership, while making theschool the centre of service delivery.Special Schools Careers ConventionThe board, in partnership with Northern IrelandBusiness Education Partnership (NIBEP), hosted thesecond Special Schools Careers Convention at theWaterfront Hall.300 children from special schools got the opportunityto see how they can enter the world of work. Withspecial guest Julian Simmons, the convention was alsosupported by Belfast City Council, British Telecom,McDonald’s, Laganside, Coca-Cola Bottlers (Ulster)Ltd, Tayto and W5.✓Strengthening Partnerships21

Leo Cullen’s Visit to Lisburn RoadThe Reading Circles of Lisburn Road andBallyhackamore were delighted to welcome authorLeo Cullen to Lisburn Road Library in December. Theevent sponsored by Blackstaff Press,was a jointventure for the two branch libraries.ExhibitionsCentral Library hosted many exhibitions and eventsduring the year, highlighting the library service’scommitment to strengthening partnerships. Theyincluded the following:■ The Iain Hay Gordon exhibition, presenting some of the material gathered by BBC Northern Ireland’sDocumentaries Unit on one of the most notorious crimes in Northern Ireland’s history■ The centenary exhibition of St Mary’s teacher training college, charting its history and development■ The launch of ‘The Shape of Irish History’ by ATQ Stewart, published by Blackstaff Press■ An exhibition on the production of the book ‘A Tropical Glen: A Floregium’, published by Belfast CityCouncil■ A tour of Central Library included as part of an historic walking tour of the City Centre■ Free taster sessions in web design during Belfast Learning Festival■ The 30th anniversary exhibition of the Blackstaff Press22 Strengthening Partnerships ✓

The board is committed to making the mostefficient and effective use of all its resources.This section outlines how the board has madeoptimum use of its resources but alsoexplored opportunities to procure fundingfrom other sourcesOptimisingResourcesNew Year Heralds New Era forSchools and RTUJanuary saw the completion of new buildings forWellington College, Balmoral High School and theNorthern Ireland Regional Training Unit under thePrivate Finance Initiative (PFI).The project was one of the largest undertaken by theboard, costing over £17 million and the board hasworked alongside the contractors Northwin and theDepartment of Education to ensure its success. Theopening of the schools and the training unit heraldeda new phase of the project, namely the “FacilitiesManagement” phase, undertaken by Graham FM onbehalf of Northwin.The schools and training unit now have an excellentrange of facilities including specialist classrooms,laboratories and workshops, ICT resources and hightechlibraries. The schools also boast extra curricularprovision, sports halls and fitness suites and Astroturfpitches, which in future may be available forcommunity use.✓Optimising Resources23

Computer Systems for PFI SchoolsThe three PFI schools:■ Wellington College,■ Balmoral High School■ St Genevieve’s Schoolopened during the year, fully equipped with state ofthe art computer networks provided by the board.Local company, Sx3 supplied networks and associateperipherals. This has provided one computer for everyfive pupils along with other equipment.Electronic Libraries - the RolloutStartsThe contract for the Electronic Libraries for NorthernIreland (ElfNI) Project was signed in January betweenthe five education and library boards and the successfulbidder, Amey BPO.The 10-year project will deliver the following services:Cleaning services (BELBCLEAN)BELBCLEAN is the board’s new approach to cleaningfor all board properties and was introduced in 42schools during the year. The basis of the BELBCLEANapproach is to share the benefits of an agreed increasein cleaners’ and caretakers’ productivity in all boardproperties by March 2006. BELBCLEAN aims to delivera building cleaning service to a standard that meets orexceeds customer requirements.A mobile cleaning team was established to replaceprivate contract cleaning in■ St Bride’s Primary School;■ Holy Rosary Primary School; and■ Botanic Primary School.■ The People’s Network - high-speed publicInternet access in all libraries■ Public photocopying, faxing, scanning andvideo-conferencing in all libraries■ A common library management system,including an integrated web-based catalogue■ Computerised mobile libraries■ A libraries portal for Northern Ireland, providingaccess to a wide range of quality-assuredelectronic information34% of board cleaners completed basic skillscaretaking training. The BELBCLEAN team alsoproduced a comprehensive manual for caretakers anda cleaners’ handbook.In order to bring staff up-to-date with the major changesthat will come about as the new services areimplemented, all libraries were closed on Tuesday 19March to allow all staff to attend a People’s NetworkRoadshow in the Waterfront Hall.The ELFNI project is funded by the Department of Culture,Arts and Leisure, the Department of Education, ExecutiveProgramme Funds and the New Opportunities Fund inArts Council AwardA Primary Art and Design Panel was established toprovide help and support for specialist and nonspecialistteachers. Financial support from the ArtsCouncil allowed the panel to devise a project workingwith the Sri Lankan artist, Anushiya Sandaralingham.The project allows the children to work beyond theboundaries of the national curriculum, develop newskills and work with materials not normally used inthe classroom. They have the opportunity to expressindividual ideas and feelings stimulated by the themeof their local environment and work together towardsaddition to annual contributions from each board. a shared outcome.24 Optimising Resources✓

RASCALAs part of a programme of raising awareness about itsmany special collections, the Central Libraryparticipated in RASCAL, Research And Special CollegeAvailable Locally, a two-year project led by Queen’sUniversity, Belfast. The project is creating a web-baseddirectory describing research and special collectionsheld in libraries, museums and archives throughoutNorthern Ireland.The 600 collections selected include 50 from theCentral Library, among them:PE and SportThe board received an £8.7 million grant from theNew Opportunities Fund to manage programmes thatboost sport among young people and the widercommunity in Belfast.New Opportunities for PE and Sport is the largestever lottery-backed sports facilities programme inNorthern Ireland and £33.75 million is available totransform sporting facilities in schools and the widercommunity across the province.■ The FJ Bigger Archive■ The Amanda McKittrick Ros Collection■ The Belfast Botanic Gardens Collection■ Collections from the Ulster Writers ArchiveThe Board and the EnvironmentThis year, the board adopted an environmental policyaimed at:■ Providing education about the environment■ Conserving energy, water, wood, paper and otherresources■ Reducing waste■ Monitoring emissions to air, land and water andreducing pollution■ Purchasing environmentally preferable goods■ Ensuring that timber, plants and leather goodsare from sustainable sources■ Maximising the environmental performance ofboard buildingsBallygomartin Branch LibraryThe re-located public library at Mount GilbertCommunity College was opened during the year. Thelibrary, now known as Ballygomartin Branch Library,offers an extended range of books and other media aswell as Internet access. The library will work with theschool in contributing to community learning initiativesAll board properties and schools were switched to theNorthern Ireland’s environmentally friendly Eco Tariff.Eco-energy draws on natural processes and renewablesources. Generating power from renewable sourcessuch as wind, water, sun or crops reduces air pollutionand helps combat climate change.✓Teachers’ Panel for Primary Scienceand TechnologyDuring the year, a new teachers’ panel for primary scienceand technology was set up. A pack for investigativescience was produced and distributed to every primaryschool in Northern Ireland in the autumn term.The board conducted an assessment of the needs ofschools with regard to science and technology, focussingon aspects of investigative science, literacy, numeracy,thinking skills development, tool use, health and safety,classroom management and resources for technology.Optimising Resources25

Public LibraryStatisticsItems Loaned - 1,487,459Enquiries - 682,857Library Visits - 1,403,685Registered Users - 169,320Music CDs loaned - 84,571Requests for specific item - 130,470Reference items consulted - 116,157SCHOOLS LIBRARY SERVICEProject collections loaned - 2,577Enquiries - 12,09626 Annual Report 2001~ 2002

Update on board performance targetsApril 2000 – March 2001IMPROVING STANDARDSAIMS◆ to ensure that all children achieve their potential◆ to raise the level of school performance◆ to improve standards in areas of TSN (targeting social need)◆ to raise the level of school leadership and management◆ to ensure continuous improvement of all servicesTARGET: by 2002 attainment across Belfast schools will be in line with Northern Ireland targets.LiteracyKey Stage 1 % level 2 or above % level 3 or aboveCurrent board performance 95 36Northern Ireland target 100 35Key Stage 2 % level 4 or above % level 5 or aboveCurrent board performance 65 20Northern Ireland target 77 25Key Stage 3 % level 5 or above % level 6 or aboveGrammarCurrent board performance 97 84Northern Ireland target 100 90Non-grammarCurrent board performance 48 17Northern Ireland target 60 29NumeracyKey Stage 1 % level 2 or above % level 3 or aboveCurrent board performance 95 42Northern Ireland target 100 35Key Stage 2 % level 3 or above % level 4 or aboveCurrent board performance 68 35Northern Ireland target 80 35Key Stage 3 % level 5 or above % level 6 or aboveGrammarCurrent board performance 98 88Northern Ireland target 100 100Non-grammarCurrent board performance 43 14Northern Ireland target 75 33NOTEKS1 and 2 are based on teacher assessments, KS3 are based on statutory tests.Annual Report 2001~ 200227

IMPROVING STANDARDS (cont.)TARGETBy 2001 the use of electronic communicationsystems has been developed in all services.By 2002 twenty schools have successfully exitedthe school support programme.By 2002 70% of school governors have attendedtraining sessions on all aspects of their roles andresponsibilities.By 2002 40% of the board’s estate has beenupgraded.By 2002 key services have been externally validated.New board website launched November 2001.SMT News delivered electronically. Informationand services committee established.Target achieved.Target achieved.POSITIONUpgrading work has been carried out on 60% ofthe total board estate with an expenditure of£5.7m.Excellence Model - currently being used by seniorleadership team to assess board performance andprovide for the Corporate Plan 2003-2006.IIP technical and services department assessmentdate September 2002. Plans in place to roll out IIPto other board departments during 2002-2003.Charter Mark - educational psychology submissioncompleted. External assessment 7 June 2002.Process initiated within the library service, targetdate for assessment June 2003.DEVELOPING PEOPLEAIMS◆ to ensure that all teachers are competent to fulfil their teaching functions◆ to raise the level of management and staff competence throughout the organisationTARGETPOSITIONA programme of support for teachers is preparedannually.A programme of training for school governors isprepared annually.By 2002 a staff training policy has been developedand a training programme is prepared annually tomeet identified needs.By 2002 all staff operate the staff appraisal scheme.By 2002 the level of training for all managers atall levels in schools has increased by 15%.By 2002 ICT competence training has beenprovided for all staff.By 2002 the level of participation in managementtraining within the board has increased by 10%.Target achieved.Target achieved.Training policy implemented. Identified trainingneeds met through in house or on the job training.Training needs communicated through the staffappraisal process.Target achieved.Target achieved.Training programmes ongoing in all departments.Training programmes ongoing in all departments.28 Annual Report 2001~ 2002

MEETING NEEDSAIM◆ to evaluate and assess user needs and aspirationsTARGETPOSITIONSchools and youth service receive an annualpublished support programme.By 2002 the board will have reviewed its equalopportunities policy in relation to race, religion,gender and disability to conform with Article 75of the 1998 (NI) Order.By 2002 an effective consultation and reviewmechanism has been established with schools.By 2002 a policy on integrating education hasbeen developed and implemented.By 2001 phase 1 of a consultative exercise hasbeen completed on 50% of the board’s services.By 2002 a level of customer satisfaction of 85%over all services has been achieved.By 2002 a user-friendly complaints procedurehas been developed.Target achieved.Target achieved.Target achieved.Target achieved.Consultative exercise completed on 40% of boardservices. New template for best value agreed.Consultative processes to involve equality unit,corporate services and information officer. Evaluationprocess to be undertaken by internal audit.Customer satisfaction is being monitored andevaluated in a number of key services.Target achieved.Complaints proceedure is operational.STRENGTHENING PARTNERSHIPSAIMS◆ to extend existing partnerships with other educational bodies◆ to establish and maintain effective links with statutory and non-statutory organisations◆ to create effective working partnerships within and between departments of the boardTARGETPOSITIONBy 2002 a directory of education partners hasbeen completed and will be reviewed annually.By 2000 the board has developed consortiaarrangements with other education and libraryboards in relation to a range of services.By 2000 effective links have been establishedwith all agencies involved in the care andprotection of young people.Target achieved.Partnership with Health Action Zone (HAZ) –Communities in Schools project.Target achieved.Bank reconciliation implemented.Payroll project’s manager appointed June 2002.Purchase Order Processing implemented June 2001.Fixed asset system implemented September 2001.Accounts system implemented October 2002.Change to Northern Bank - April 2002.Deputy designated officer appointed in thelibrary and child protection training delivered.Inter-agency multi-disciplinary child protectiontraining for all communities in schools coordinators.Multi-agency child protection plansagreed. Board officers involved in a range ofstrategic planning groups - eg:■ family support and child protection■ children in conflict with the law■ looked after childrenAnnual Report 2001~ 200229

STRENGTHENING PARTNERSHIPS (cont.)TARGETBy 2002 further links have been made betweenthe board and other education providers withinthe European and international communities.POSITIONFurther development and networks establishedwith schools and libraries in Boston, Dublin andLille.OPTIMISING RESOURCESAIMS◆ to ensure that available resources are fully deployed in meeting customer needs◆ to develop mechanisms to obtain additional funding◆ to ensure procedures are in place to review the use of resourcesTARGETThe board allocated its annual budget inaccordance with agreed priorities.POSITIONAchieved.Resource allocation plan approved by the board.External funding is increased by 5% per year.By 2002 a best value review programme hasbeen established.By 2002 a recycling and conservation policy hasbeen put in place.By 2001 the board has established a policy onsustainability.Income generation officer appointedWork ongoing egLibrary projects –ICT training (NOF) £104kLifelong learning projects £112kTarget achieved.Review programme is being implemented inaccordance with agreed timetable.Service and thematic reviews in progress.Target achieved.The board has established an environmentalcommittee.Target achieved.By 2002 a five-year capital plan has been developedand maintained.Target achieved.Library capital development plan approved.Building submission for four new schools andone youth club approved.30 Annual Report 2001~ 2002

ANNUAL ACCOUNTS FOR THEYEAR ENDED 31 MARCH 2002[subject to audit]Annual Report 2001~ 200231

ANNUAL ACCOUNTS FOR YEAR ENDED 31 MARCH 2002FOREWORD TO THE ACCOUNTS1 BACKGROUND INFORMATIONThe Belfast Education and Library Board (hereinafter referred to as the Board) is an executive nondepartmentalpublic body sponsored by the Department of Education, Department of Culture, Arts andLeisure and the Department of Employment and Learning (hereinafter referred to as the Departments).The Board’s principal functions are the provision of education, library and youth services to the BelfastCity Council area.These accounts have been prepared in a form directed by the Departments with the consent of theDepartment of Finance and Personnel in accordance with Article 119 of the Education and Libraries(N.I.) Order 1986. A copy of the Accounts Direction can be found at Annex A.2 BRIEF HISTORYBusiness ReviewThe Board produces an Annual Report of its activities and a full report is contained therein.Results for the YearThe results for the year of the Board are set out in detail on page 9. The deficit for the year was £26,698,127(2001 - £24,464,242) after charging notional costs of £25,521,182 (2001 - £24,294,206) and the resultantdeficit transferred to the income and expenditure reserve was £1,176,945 (2001 – deficit £170,036).Fixed AssetsDetails of the movement of fixed assets are set out in note 11 to the accounts.The Board does not believe that there is any material difference between the market and book values ofits lands and buildings.3 FUTURE DEVELOPMENTSWork is planned to commence on four new primary schools, Forthriver Primary school, Finaghy Primaryschool, Cavehill Primary school and Lowwood Primary school.The Board will continue to function in its present form for the foreseeable future.4 IMPORTANT EVENTS OCCURRING AFTER THE YEAR ENDThere have been no significant events since the year end, which would affect these accounts.5 CHARITABLE DONATIONSDuring the year the Board made no donations for charitable or political purposes.32 Annual Report 2001~ 2002

6 BOARD MEMBERSThe board was reconstituted on 1 July 2002, and the following served as members during the year.Miss Carmel McKinney BA MEd DASE Chairperson appointed 30/08/01Councillor Jim Rodgers BScVice-ChairpersonCllrDr David Alderdice OBE MB BCG MA(Oxon)Mr Trevor Blayney BSc(Econ) FCACouncillor David BrowneMr Jim Caves OBE,BA,MEd,FRSAMr James Clarke Med,BA(Hons) Cert EdCouncillor Jim ClarkeCouncillor Pat ConveryRev David Cooper BA MScMrs Patricia Diamond BA(Hons) DipEdMr Roger Dixon BA ( Hons),PG DipDr Michael Harriott MSc PhD CChem FRSCCouncillor Tom HartleyMr Brendan Henry Cert Ed,Dip Soc AdminMrs Pauline Leeson BA(Hons) , CQSWReverend Canon Walter Lewis BA MPhilMr John MacVicarMr Finbarr McCallion MSc BEd DASE Temporary chair 6/7/02-30/08/02Councillor Fra McCannCouncillor Pat McCarthyCouncillor Nelson McCausland MA, Dip EdCouncillor Maragret McClenaghan (resigned 29 November 2001)Mrs Siobhan McIntaggart MEd, BedV.R.Dr H. McKelvey QVRM,TD,BA(Hons),MACouncillor Catherine MolloyDr Pamela Montgomery BA(Hons) PhDCouncillor Robin Newton (with effect from 14 February 2002)Councillor Joe O’ DonnellCouncillor Gerard O’ Neill (with effect from 29 November 2001)Miss Sheila O’Prey BEd, MEdMr Edwin Paynter BEd(Hons)Mrs Hilary Sloan MA,H.Dip EdCouncillor Reverend Eric SmythMr James Toner BA DipEdMs Selina Yu BSc(Hons)Annual Report 2001~ 200233

6. BOARD MEMBERSThe following retired as Board Members during the year. All councillors retired on 11 June 2002, 4days after the local council elections.Mrs Anne Odling-Smee CBE JP BA FRSA Chairperson retired 30/06/01Mr Nigel Butterwick MSc MLA ALAMrs Mary Campbell BEdMr Jim CollinsMr Jim CooperMrs Margaret Cruickshank BSc MScCouncillor Nigel Dodds OBE MA BLCouncillor Danny DowMr Gerry Hamill OBE MACouncillor William Hutchinson BA (resigned 19 December 2001)Councillor Stephen McBride MA BLCouncillor Chris McGimpsey BA(Hons) PhDReverend John McManus BDReverend Colin MorrisonReverend Dr Donald Patterson BSSc BD PhDCouncillor Fred ProctorCouncillor Harry SmithCouncillor Margaret Walsh34 Annual Report 2001~ 2002

DISABLED EMPLOYEESThe Board actively encourages applications for employment from disabled persons where the requirements ofthe job may be adequately performed by a disabled person.Where existing employees become disabled it is the Board’s policy wherever possible to provide continuousemployment under normal terms and conditions and to provide training and career development and promotionwhere appropriate.PAYMENTS TO SUPPLIERSPublic Sector Payment Policy – Measure of compliance:The Government requires that the Board pays its trade creditors in accordance with the Better Payment PracticeCode and Government Accounting Rules. The Board’s payment policy is consistent with the Better PaymentPractice Code and Government Accounting Rules and unless otherwise stated in the contract, payment is duewithin 30 days of the receipt of the goods and services, or presentation of a valid invoice or similar demand,whichever is later. The measure of compliance is:Based on Invoice DateNumberTotal bills paid 142,168Total bills paid within target 101,650% of bills paid within target 71.5%2000/01 52.5%Date of Invoice received is no longer collected, as the true measure of prompt payment compliance is the dateof invoice.Employee InvolvementDuring the year the policy of providing employees with information about the Board has been continuedthrough circulars. Regular meetings are held between staff at different levels to allow a free flow of informationand ideas.Annual Report 2001~ 200235

STATEMENT ON THE SYSTEM OF INTERNAL CONTROLAs Accounting Officer, I have responsibility for maintaining a sound system of internal control that supports theachievement of board policies, aims and objectives, whilst safeguarding the public funds and board assets forwhich I am personally responsible, in accordance with the responsibilities assigned to me in GovernmentAccounting.The system of internal control is based on an ongoing process designed to identify the principal risks to theboard policies, aims and objectives, to evaluate the nature and extent of those risks and to manage themefficiently, effectively and economically. I expect to have the procedures in place by March 2003 necessary toimplement DFP guidance. This takes account of the time needed to fully embed the processes which the boardhas agreed should be established and improve their robustness.We have carried out appropriate procedures to ensure that we have identified the board’s objectives and risksand determined a control strategy for each of the significant risks. As a result, risk ownership has been allocatedto the appropriate staff and the board’s attitude to risk in relation to the achievement of the board’sobjectives has been determined.The board has ensured that procedures are in place for verifying that aspects of risk management and internalcontrol are regularly reviewed and reported on. There will be a full risk and control assessment before reportingon the year ending 31 March 2003. Risk management has been incorporated more fully into the corporateplanning and decision making process of the board.The Board via the Audit Committee receives periodic reports concerning internal control. The appropriatesteps are being taken to manage risks in significant areas of responsibility and to monitor progress on keyprojects.Following the identification of the board’s key objectives and risks, further work will be done to bring aboutmore consistency in the way in which the board treats risks.In addition to the actions mentioned above, in the coming year the board plans to:■ Implement risk management awareness training and workshops;■ Regularly review and update the record of risks facing the organisation;■ Set up a system of key performance and risk indicators; and■ Develop and maintain an organisation-wide risk register.The board has an Internal Audit unit, which operates to standards defined in the Government Internal AuditManual. They submit regular reports that include the HIA’s independent opinion on the adequacy and effectivenessof the board’s system of internal control together with recommendations for improvement.My review of the effectiveness of the system of internal control is informed by the work of the Internal Auditors,and the executive managers within the Board, who have responsibility for the development and maintenanceof the internal control framework, and comments made by the external auditors in their management letter andother reports.Accounting OfficerDate36 Annual Report 2001~ 2002

STATEMENT OF THE BOARD AND CHIEF EXECUTIVE’S RESPONSIBILITIESUnder Article 119 (2) of the Education and Libraries (N.I.) Order 1986 the Board is required to prepare astatement of accounts in the form and on the basis directed by the Departments with the consent of the Departmentof Finance and Personnel.The accounts are prepared on an accruals basis and must give a true and fair view of the Board’s state of affairsat the year end and of its income and expenditure, total recognised gains and losses and cash flows for thefinancial year.In preparing the accounts the Board is required to:■ Observe the Accounts Direction issued by the Departments including the relevant accounting and disclosurerequirements, and apply suitable accounting policies on a consistent basis;■ Make judgements and estimates on a reasonable basis;■ State whether applicable accounting standards have been followed and disclose and explain any materialdepartures in the financial statements; and■ Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that theBoard will continue in operation.The Accounting Officers of the Departments have designated the Chief Executive of the Board as the AccountingOfficer for the Board. The Chief Executive’s relevant responsibilities as Accounting Officer, includingresponsibility for the propriety and regularity of the public finances and for the keeping of proper records, areset out in the non-departmental public bodies Accounting Officers Memorandum, issued by the Departments.Accounting OfficerDateAnnual Report 2001~ 200237

REPORT TO THE MEMBERS OF THE BOARD OF THE BELFAST EDUCATION AND LIBRARY BOARDWe certify that we have audited the financial statements on pages 9 to 34 which have been prepared in a formdirected by the Departments with the consent of the Department of Finance and Personnel.These financial statements have been prepared under the modified historic cost convention and the accountingpolicies set out on pages 13 to 16.RESPECTIVE RESPONSIBILITIES OF THE CHIEF EXECUTIVE AND AUDITORSAs described on page 7 the Chief Executive is responsible for the preparation of financial statements and forensuring the regularity of financial transactions. It is our responsibility to form an independent opinion, basedon our audit, on those statements and on the regularity of the financial transactions included in them and toreport our opinion to you.BASIS OF OPINIONWe conducted our audit in accordance with Auditing Standards issued by the Auditing Practices Board. Theaudit includes examination, on a test basis, of evidence relevant to the amounts, disclosures and regularity offinancial transactions included in the financial statements. It also includes an assessment of the significantestimates and judgements made by the Chief Executive in the preparation of the financial statements, and ofwhether the accounting policies are appropriate to the Belfast Education and Library Board’s circumstances,consistently applied and adequately disclosed.We planned and performed our audit so as to obtain all the information and explanations which we considerednecessary to provide us with sufficient evidence that the financial statements are free from material misstatement,whether caused by error, or by fraud or other irregularity and that, in all material respects, the expenditureand income have been applied to the purposes intended by Parliament and the financial transactionsconform to the authorities which govern them. In forming our opinion we also evaluated the overall adequacyof the presentation of information in the financial statements.OPINIONIn our opinion:■ The financial statements give a true and fair view of the state of affairs of the Belfast Education and LibraryBoard as at 31 March 2002 and of the deficit, total recognised gains and losses and cash flows for the yearthen ended and have been properly prepared in accordance with Article 119 (2) of the Education andLibraries (N.I.) Order 1986 and directions made thereunder by the Departments.■ In all material respects the expenditure and income have been applied to the purposes intended by parliamentand the financial transactions conform to the authorities which govern them.Comptroller and Auditor General - N.I. Audit Office Date38 Annual Report 2001~ 2002

GRAPHS OF ACCOUNTS DATA[see income and expenditure account, pg. 39]TOTAL INCOMETOTAL EXPENDITURE97%11%22%2%1%5%62%Grant from departmentsOther grant incomeOther operating incomeStaff costsDepreciationOther operating expensesNotional costsEXPENDITURE ANALYSIS BY SECTOR11%2%4%2%3% 1% 3%34%9%32%NurseryPrimaryPost-primarySpecialYouthMealsTransportSchool support servicePublic LibrariesSchool support serviceAnnual Report 2001~ 200239

GRAPHS OF ACCOUNTS DATA[see note 5, pg.46]2002 STAFF COSTS — TEACHING2001 STAFF COSTS — TEACHING7%8%1%6%8%1%84%85%Gross payNICPension costsOther employee expensesGross payNICPension costsOther employee expenses2002 STAFF COSTS — NON-TEACHING2001 STAFF COSTS — NON-TEACHING5%5% 1%5%5% 1%89%89%Gross payNICPension costsOther employee expensesGross payNICPension costsOther employee expenses40 Annual Report 2001~ 2002

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2002Income Notes 2002 £ 2001 £Grant from Departments 2 198,428,792 184,425,270Other grant income 3 1,252,500 1,408,397Other operating income 4 4,470,087 3,066,794Total Income 204,151,379 188,900,461ExpenditureStaff costs 5 & 6 142,997,230 134,290,363Depreciation 11 10,604,551 6,821,702Other operating expenses 7 & 10 51,726,543 47,958,432Notional costs 8 25,521,182 24,294,206Total Expenditure 230,849,506 213,364,703Surplus/(Deficit) for the year (26,698,127) (24,464,242)Credit in respect of notional costs 8 25,521,182 24,294,206Amount Transferred to Reserves 19 (1,176,945) (170,036)All amounts above relate to continuing activities.The notes on pages 13 to 34 form part of these accounts.STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES FOR THE YEAR ENDED 31 MARCH 2002Notes 2002 £ 2001 £(Deficit) for the year (26,698,127) (24,464,242)Unrealised surplus on revaluation of fixed assets 20 62,471,239 4,950,909Backlog depreciation 20 (1,953,165) (697,719)Total recognised (losses)/gains for the year 33,819,947 (20,211,052)The notes on pages 13 to 34 form part of these accounts.Annual Report 2001~ 200241

BALANCE SHEET AS AT 31 MARCH 2002Notes 2002 £ 2001 £Fixed AssetsTangible Assets 11 434,533,613 399,741,521Current AssetsStocks 12 56,970 64,280Debtors 13 35,483,729 9,185,450Cash at bank and in hand 22(vi) 1,612,969 6,830,290Current Liabilities37,153,668 16,080,020Creditors: amounts falling due within one year 14 (11,587,013) (9,697,030)Net Current Assets 25,566,655 6,382,990Total Assets less Current Liabilities 460,100,268 406,124,511Creditors: amounts falling due after more than one year 15 (18,181,440) -Provisions for Liabilities and Charges 17 (4,223,620) (3,975,356)Deferred Income 18 - -Net Assets 437,695,208 402,149,155ReservesIncome and Expenditure Reserve 19 189,223 1,591,306Other Reserves 20 437,505,985 400,557,849437,695,208 402,149,155The Financial Statements on page 9-34 will be approved by the General Purposes and Finance Committee on11 September 2002 and were signed on its behalf by:Chairperson:Date:Chief Executive:Date:The notes on pages 13 to 34 form part of these accounts.42 Annual Report 2001~ 2002

CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2002Notes 2002 £ 2001 £Net cash inflow from operating activities 22 (i) (5,210,146) 845,020Returns on investments and servicing of finance 22 (ii) 30,100 73,163Capital expenditure and financial investment 22 (iii) (37,275) 297,383Net cash inflow before financing (5,217,321) 1,215,566Financing 22 (iv) - -Increase/(Decrease) in cash 22 (v) & (vi) (5,217,321) 1,215,566The notes on pages 13 to 34 form part of these accounts.Annual Report 2001~ 200243

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2002STATEMENT OF ACCOUNTING POLICIES1.1 Accounting ConventionThese financial statements have been prepared in accordance with the Accounts Direction issued bythe Departments on 26 November 1999 and in accordance with applicable Accounting Standardsunder the modified historical cost convention.Without limiting the information given the financial statements comply with the accounting and disclosurerequirements of the Companies (Northern Ireland) Order 1986, the accounting standards issuedor adopted by the Accounting Standards Board and accounting and disclosure requirementsissued by the Department of Finance and Personnel, insofar as those requirements are appropriate.1.2 Recognition of IncomeThe annual recurrent allocations from the Departments and the Department of Health, Social Servicesand Public Safety are intended to meet recurrent costs, which are credited to the income and expenditureaccount.Income from other grants received for specific purposes, that is restricted income, are included in theincome and expenditure account to the extent of matching the relevant expenditure incurred duringthe period. Restricted income received but not matched to relevant expenditure during the period isshown as deferred income on the balance sheet.Income from services rendered is included to the extent of the completion of the contract or serviceconcerned. All income from short-term deposits is credited to the income and expenditure account inthe period in which it is earned.1.3 Foreign Currency TransactionsTransactions in foreign currencies are recorded using the rate of exchange ruling at the date of thetransaction. Monetary assets and liabilities denominated in foreign currencies are translated at therates of exchange ruling at the end of the financial period with all resulting exchange differences beingtaken to the income and expenditure account in the period in which they arise.1.4 TaxationThe Board is exempt from corporation tax on income it receives.Items in the Income and Expenditure account are net of recoverable VAT.1.5 Fixed AssetsAll spending on a fixed asset which yields a benefit for a period of more than one year, is treated ascapital expenditure in the accounts. This excludes expenditure on repairs and maintenance of fixedassets which only maintains the value of the asset.1.5.1 Land and BuildingsAll land and buildings are capitalised and stated in the balance sheet at valuation on the basis of depreciatedreplacement cost. Full valuations are made by the Valuation and Lands Agency (VLA) every fiveyears and in the intervening years these valuations are updated by the VLA using appropriate indices.Land and buildings acquired during the year are included in the balance sheet. Completed buildingprojects will be capitalised but not depreciated until commissioned. On going building projects arecategorised as assets in the course of construction and shown separately. Project costs capitalised includedesign and related fees as well as construction costs. Where land and buildings are acquired withthe aid of specific grants they are capitalised and depreciated as above. The related grants are credited toa government grant reserve and are released to the income and expenditure account over the expecteduseful economic life of the related asset on a basis which is consistent with the depreciation policy.44 Annual Report 2001~ 2002

1.5.2 Maintained SchoolsLand and buildings shown in the financial statements do not include any voluntary maintained schools,the assets of which belong to their trustees. The Board, however, is responsible for buildings andgrounds maintenance at these schools, as well as providing them with certain other services and with100% funding for general running costs under LMS. These costs are reflected in the Board’s Incomeand Expenditure Account.1.5.3 Donated AssetsDonated tangible fixed assets are capitalised at their valuation on receipt. This value is credited to thedonated asset reserve. Subsequent re-valuations are also taken to this reserve. Each year an amountequal to the depreciation charge on the asset is released from the donated asset reserve to the Incomeand Expenditure Account.1.5.4 Assets other than Land and BuildingsAssets other than land and buildings costing less than £3,000 per individual item are written off to theincome and expenditure account in the period of acquisition. Assets are valued each year usingappropriate indices or professional valuations.1.5.5 DepreciationDepreciation is provided for all fixed assets with a finite useful life, by allocating the cost (or revaluedamount) less estimated residual value of the assets as fairly as possible to the periods expected tobenefit from their use. Useful lives are estimated on a realistic basis, reviewed regularly and revisedwhere appropriate.All assets are depreciated on a straight line basis over their expected useful lives. A full months depreciationis charged in the period of acquisition/commissioning and no depreciation is charged in themonth of disposal. Assets in the course of construction are not depreciated until brought into use.Depreciation will not normally be provided for on freehold land unless subject to depletion or onassets which are identified as surplus to requirements and held pending disposal.Capitalised assets are depreciated over their useful economic lives as follows:Asset Class Asset Sub-Class Asset LifeLands Land Not DepreciatedBuildings Permanent Buildings 50 yearsTemporary Buildings15 yearsComputers Hardware and Software 3 yearsPlant and Equipment Reprographics 7 yearsMachinery15 yearsMusic10 yearsGeneral and Other10 yearsCleaning7 yearsVehicles Small Mini-buses 5 years33 Seater mini-buses 10 years> 33 Seater Mini-buses 14 yearsVans5 yearsGrounds Maintenance7 yearsMobile Libraries10 yearsCars4 yearsWhere these assets are acquired with the aid of specific grants the asset is capitalised and depreciatedin accordance with the above policy, with the related grant being credited to a government grantreserve and released to the income and expenditure account over the expected useful economic life ofthe related asset.Annual Report 2001~ 200245

1.6 StocksIt is policy to carry stock for the meals service and maintenance and central depots.Stocks are stated at the lower of current replacement cost and net realisable value. Where necessary,provision is made for obsolete, slow moving and defective stocks.1.7 Pension SchemeThe Board has included pension costs totalling £ 10,350,548 (2001 - £9,222,146) in relation to 2schemes.The Board contributes 7.85% of salary to the Teachers Pension Scheme. This scheme is administeredby the Department of Education, Balloo Road, Bangor.The Board contributes 4.60 % of salary to the Northern Ireland Local Government Pension Scheme.The contribution is determined by the fund’s actuary based on a triennial Valuation. The scheme isadministered by NILGOSC, Holywood Road, Belfast.1.8 Nature of substantial reserves■ The Income and Expenditure Reserve balance represents the surplus of revenue income overexpenditure. It can be used to supplement income in future years.Other Reserves■ The Schools Reserve is the cumulative unspent portion of schools’ locally administered budgets.These were set up under the Local Management in Schools arrangements required by the EducationReform Northern Ireland Order 1989.■ The Grant Reserve Account balance represents the surplus of grant income over expenditure.■ The Donated Assets Reserve represents the value of assets donated to the Board.1.9 Operating leasesOperating lease rentals are charged to the Income and Expenditure Account in equal annualamounts over the lease term.46 Annual Report 2001~ 2002

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 20022. GRANT FROM DEPARTMENTS OFEDUCATION, CULTURE, ARTS AND LEISUREAND HIGHER AND FURTHER EDUCATION,TRAINING AND EMPLOYMENTRecurrent GrantNotes 2002 £ 2001 £- Grant-in-Aid (Vote 12) 185,407,514 173,475,886- New Deal PFI (Vote 12) - -- New Deal Maintenance (Vote 12) - 147,000- New Deal NGFL (Vote 12) - 300,000- Mandatory Awards (Vote 12) 1,129,000 2,293,000- Premature Retirement Compensation Pensions (Vote 13) 309,854 481,160- Premature Retirement Compensation Lump Sums (Vote 13) 821,669 769,331- Funding Maintained Schools Improvements - 62,628- Release of government grant reserve 10,589,911 6,833,489198,257,948 184,362,494DEPARTMENT OF HEALTH, SOCIAL SERVICESAND PUBLIC SAFETYRecurrent Grant- Mandatory Awards (Vote 14) 170,844 62,7763. OTHER GRANT INCOME198,428,792 184,425,270European Funds 270,685 301,568New Opportunities Fund 832,948 334,705Other Funds 148,867 772,1244. OTHER OPERATING INCOME1,252,500 1,408,397Catering operations 1,920,013 1,733,912Other income generating activities 1,774,283 841,093Interest Receivable 41,221 87,465Miscellaneous 734,570 404,3244,470,087 3,066,794Annual Report 2001~ 200247

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 20025. STAFF COSTSThe average number of persons (including Senior Postholders) employed by the Board during the year expressedas Full-Time Equivalents (FTE) and staff costs are as follows:Staff costs 2002 £ 2001 £TeachingGross Pay 85,306,821 82,232,592NIC 6,831,235 6,087,919Pension Costs 8,083,383 7,412,311Other Employee Expenses 657,867 1,080,827100,879,306 96,813,649Non-Teaching (including Board Members)Gross Pay 37,434,619 33,563,120NIC 2,106,907 1,778,354Pension Costs 2,267,165 1,809,835Other Employee Expenses 309,233 325,40542,117,924 37,476,714Average staff numbers:Teaching 3,742 3,708Non-Teaching 4,587 4,4658,329 8,17348 Annual Report 2001~ 2002

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 20026. EMOLUMENTS OF SENIOR POSTHOLDERS AND MEMBERSSENIOR POSTHOLDERSAge Salary including Real increase/(decrease) Total accruedbenefits in kind in pension at 65 pension at 65at 31 March 2002£ £ £Mr D Cargo 51 69,036 2,740 70,723Chief ExecutiveMr M Rea 61 24,319 - -Senior Education Officer(Retired 31 August 2001)Mr George Campbell 53 44,568 1,579 48,794Senior education Officer( From July 2001)Mr D Megaughin 46 58,366 1,482 36,696Chief Finance OfficerMr B Mulholland 43 48,325 1,429 36,529Chief Administrative OfficerMrs L Houston 45 48,325 1,572 42,434Chief LibrarianMr J Beatty 61 14,591 - -Director Regional Training Unit PQH( Retired 30 June 2001)Mr T Hesketh 48 49,214 1,486 41,595Director Regional Training UnitBOARD MEMBERSThe total emoluments (incl. honoraria) of the Chairpersons were £ 6,871, (£4,563) and (£2,308), (2001 - £7,171).The highest payment for any other Board member was £ 1,880, (2001 - £1,739).The aggregate amount of Board members emoluments was £ 23,345, (2001 - £23,499).One member waived emoluments.The number of Board members who received emoluments falling within the range below:2001/02 2000/01£1 - £4,999 29 24£5,000 - £5,999 - -£6,000 - £6,999 1 -£7,000 - £7,999 - 1Annual Report 2001~ 200249

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 20027. OTHER OPERATING EXPENSESTHE DEPARTMENTS2002 £ 2001 £Premises, Fixed Plant & Grounds 22,748,654 19,558,628Supplies & Services 16,714,524 15,868,138Transport 3,785,517 3,019,789Establishment 5,275,769 3,246,077Grants to Persons/Bodies 2,706,422 5,544,470Bad debts (21,603) 21,242(Profit)/Loss on disposal of fixed assets (14,647) 11,787Miscellaneous 531,907 625,52551,726,543 47,895,656DEPARTMENT OF HEALTH, SOCIAL SERVICES ANDPUBLIC SAFETYGrants to Persons/Bodies - 62,77651,726,543 47,958,432Other operating expenses include:Operating leases - hire of plant and machinery - -Operating leases – property 8,533 7,726Travel, subsistence and hospitality 1,657,491 1,340,418P.F.I. 390,720 -2,056,744 1,348,1448. NOTIONAL COSTSAuditor’s Remuneration 43,500 44,000Teacher’s Payroll 282,353 276,005Land & Buildings Valuation - -Use of Capital 25,195,329 23,974,2019. INTER BOARD TRADINGDuring the year the Board earned £NIL from the selling of servicesand purchased £NIL of services from the other Boards.10. INTEREST PAYABLE25,521,182 24,294,206On Finance Leases - -Other 11,121 14,30211,121 14,302These expenses are included in other operating expenses.50 Annual Report 2001~ 2002

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 200211. TANGIBLE FIXEDASSETSLand & Buildings Vehicles Computers Plant, Assets in TotalEquipment & course ofMiscellaneous construction£ £ £ £ £ £* Cost or ValuationAt 1 April 2001 406,468,115 2,033,502 700,596 4,276,459 278,469 413,757,141Additions 2,790,606 429,784 206,796 73,807 1,827,576 5,328,569Transfer from assets in the course 41,801 236,668 - - (278,469) -of constructionCapitalisation of Special Books - - - - - -Disposals (20,450,000) (60,415) - - - (20,510,415)Revaluation 62,655,426 2,592 (183,942) (2,837) - 62,471,239Impairment of value (2,776,810) - - - - (2,776,810)* At 31 March 2002 448,729,138 2,642,131 723,450 4,347,429 1,827,576 458,269,724DepreciationAt 1 April 2001 12,802,025 755,977 212,671 244,947 - 14,015,620Disposals - (60,415) - - - (60,415)Charge for period 7,106,038 374,126 203,717 143,860 - 7,827,741Backlog depreciation 2,012,126 1,689 (59,699) (951) - 1,953,165At 31 March 2002 21,920,189 1,071,377 356,689 387,856 - 23,736,111Net Book value at 31 March 2002 426,808,949 1,570,754 366,761 3,959,573 1,827,576 434,533,613Net Book value at 1 April 2001 393,666,090 1,277,525 487,925 4,031,512 278,469 399,741,521The net book value of assets in thecourse of construction include thefollowing:2002 £ 2001 £Buildings 1,827,576 41,801Vehicles - 236,6681,827,576 278,469Annual Report 2001~ 200251

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 200211. TANGIBLE FIXED ASSETS (cont’d …)Fixed assets include £3,287,500 in relation to a special collection of library books which were valued by Sothebys,34/35 Bond Street, London, on 2 April 2001 and P & B Rowan, 92 Malone Road, Belfast, on 20 March 2001. Thelibrary books were valued on an open market existing use basis and have not been indexed or depreciated. The nextrevaluation will be performed in April 2004.A policy on the Grouping of assets (valued less than £3,000 individually) is currently being developed with a view toincluding these assets in the 2002/2003 Accounts.Land and buildings were valued as at 31 March 2001, 31 March 2000 and 31 March 1999 on a depreciatedreplacement cost basis. The valuations were performed independently by the Valuation and Lands Agency. Thevaluations as at 31 March 2002 were by way of approved government indices.Should fixed assets be sold, proceeds from the sale can only be retained with the approval of the Departments andotherwise must be surrendered to the Department of Education.The net book value of tangible fixed assets includes an amount of £NIL (2001 - £NIL) in respect of assets held underreversionary trusts i.e. if the properties cease to be used as specified in the deeds, they will revert to the ownership ofthe trustees.The net book value of tangible fixed assets includes an amount of £NIL (2001 - £NIL) in respect of assets held underfinance leases.The depreciation charge for the period is analysed as follows:2002 £ 2001 £Owned assets 7,827,741 6,821,702Assets held under finance - -leases and hire purchasearrangementsPermanent decrease 2,776,810 -in value of assets12. STOCK10,604,551 6,821,702Catering 56,970 64,280Maintenance and central depots - -56,970 64,28013. DEBTORS: AMOUNTSFALLING DUE WITHIN ONEYEAR2002Trade debtors 1,069,637 183,980Amount owed by Departments 7,358,151 6,436,984Amount owed by Boards 567,701 141,845Prepayments and accrued income 3,225,008 1,199,138Recoverable VAT 5,020,883 1,178,68117,241,380 9,140,62852 Annual Report 2001~ 2002

2002 £ 2001 £AMOUNTS FALLING DUE AFTERMORE THAN ONE YEARTrade debtors 60,909 44,822Prepayments 18,181,440 -18,242,349 44,82235,483,729 9,185,450A debtor representing an adjustment from the receipts and payments accounts published in respect of 1998/99 and the opening accruals position at 1 April 1999 has been included in the Board accounts followingdirection by the Departments and agreement with the Department of Finance and Personnel. This has beencalculated to match the total of creditors and accruals at that date less debtors and prepayments.2002 £ 2001 £14. CREDITORS: AMOUNTSFALLING DUE WITHIN ONEYEARObligations under finance leases - -Trade creditors 5,166,725 2,846,866Amount owed to Boards 86,710 155,547Other taxation and social security 553,602 526,634Other creditors 115,682 36,118Accruals 4,906,734 6,131,865PFI commitment 757,560 -11,587,013 9,697,03015. CREDITORS: AMOUNTSFALLING DUE AFTER MORETHAN ONE YEARObligations under finance leases - -PFI commitment 18,181,440 -18,181,440 -16. ANALYSIS OFBORROWINGS OF THEBOARD: FINANCE LEASESThe net finance lease obligations towhich the Board is committed are:In one year or less - -Between one and two years - -Between two and five years - -Over five years - -PFI commitment - -- -Annual Report 2001~ 200253

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 200217. PROVISIONS FOR LIABILITIES AND CHARGESEmployer Pensions Job Total& PublicEvaluationliabilityclaims£ £ £ £At 1 April 2001 898,118 2,350,174 727,064 3,975,356Expenditure in the period -262,355 0 -727,064 -989,419Transferred from Income and Expenditure Account 485,388 230,393 521,902 1,237,683At 31 March 2002 1,121,151 2,580,567 521,902 4,223,620As directed by the Department of Education, with the consent of the Department of Finance and Personnel, aprovision has not been included in the Board accounts for future liabilities in respect of existing teacher prematureretirement cases. It is agreed that any assessment of future financial liabilities in this regard should be reflectedin the Teachers’ Superannuation Account (part of the Departmental accounting structure). The in year charge inrespect of such cases as well as the requisite employer superannuation contributions is charged to the Board’sincome and expenditure account. In that respect the number of teacher premature retirement compensationcases is as follows:2002 £ 2001 £2001/02 51 83Cumulative 489 43818. DEFERRED INCOME - DEFERRED GRANTSDepartment Other TotalSources£ £ £At 1 April 2001 - - -Cash received - - -At 31 March 2002 - - -19. INCOME AND EXPENDITURE RESERVE£At 1 April 2001 1,591,306Deficit Grant received from Department of Education 1,142,181Amount transferred (to)/from Income and Expenditure Account (1,176,945)Transfer (to)/from School Reserve (230,064)Transfer (to)/from Grant Reserve (1,099,980)Transfer(to)/from Government Grant Reserve (37,275)Transfer (to)/from Donated Asset Reserve -At 31 March 2002 189,22354 Annual Report 2001~ 2002

20. OTHER RESERVESGovernment General Schools Grant Special TotalGrant Reserve Reserve Reserve Reserve Book Reserve£ £ £ £ £ £At 1 April 2001 396,400,172 1,185 1,542,734 (673,742) 3,287,500 400,557,849Transfer to/(from) Income& Expenditure Reserve 37,275 - 230,064 1,099,980 - 1,367,319Capital grants received for tangible 5,291,294 - - - - 5,291,294fixed assetsRelease of government grant reserve (7,827,741) - - - - (7,827,741)Revaluation of tangible fixed assets 62,471,239 - - - - 62,471,239Impairment in value of fixed assets (2,776,810) - - - - (2,776,810)Backlog depreciation (1,953,165) - - - - (1,953,165)Disposal of fixed assets (20,450,000) 826,000 - - - (19,624,000)Transfer to/from General Reserve - - - - - -Capitalisation of Special Books - - - - - -At 31 March 2002 431,192,264 827,185 1,772,798 426,238 3,287,500 437,505,98521. PENSION AND SIMILAR OBLIGATIONSThe Board’s employees belong to two principal schemes, the Teachers’ Superannuation Scheme (TSS) and theNorthern Ireland Local Government Officer’s Superannuation Committee Scheme (NILGOSC).The Teachers’ Superannuation Scheme is a contributory scheme administered by the Department of Education.The conditions of the Superannuation (NI) Order 1972, the Teachers’ Superannuation Regulations (NI) 1977 andsubsequent amendments apply to the scheme. The scheme is presently notionally funded. The rate of the employer’scontribution is determined from time to time by the Government actuary and advised by the Department ofFinance and Personnel. For 2001/02 the contribution rates were 7.85% employers and 6% employees.The Northern Ireland Local Government Officers’ Superannuation Committee Scheme is of the defined benefitstype, the assets of the scheme being held in separate trustee administered funds.The total pension cost was £10,350,548 (2001 - £9,222,146).The pension costs are assessed in accordance with the advice of independent qualified actuaries using theprojected unit method. The latest actuarial valuations of the schemes were at 31 March 1998 (TSS) and 31March 1998 (NILGOSC). The assumptions that have the most significant effect on the valuations and otherrelevant data are as follows:TSSNILGOSCRate of return on investments N/A 8.5%Rate of increase in salaries N/A 6%Rate of increase in pensions N/A 4.5%Rate of dividend growth N/A 4.75%Market value of the assets at the date of the last valuation N/A £2,099.5mThe actuarial value of the assets of NILGOSC was sufficient to cover all of the benefits which had accrued tomembers after allowing for future increases in earnings.Annual Report 2001~ 200255

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 200222. NOTES TO THE CASH FLOW STATEMENT(i) Reconciliation of operating surplus/(deficit) to cash flow fromoperating activities2002 2001£ £(Deficit) for the year (26,698,127) (24,464,242)Deficit Grant Received 1,142,181 -Proceeds of Sale of Assets 826,000 -Depreciation (note 11) 7,827,741 6,821,702Government grant release (note 20) (7,827,741) (6,821,702)Impairment of assets (note 11) 2,776,810 -Government grant impairment release (note 20) (2,776,810) -Loss on disposal of assets other than land and buildings - 11,787Government grant release relating to the disposal of assets other - (11,787)than land and buildings (note 20)Interest payable (note 10) 11,121 14,302Interest receivable (41,221) (87,465)Notional Costs (note 8) 25,521,182 24,294,206Decrease/(increase) in stocks 7,310 1,218(Increase)/decrease in debtors (6,090,969) (2,643,629)Decrease/(increase) in prepayments and accrued income (20,207,310) 325,514Increase/(decrease) in creditors 2,330,586 774,668Increase/(decrease) in other taxation and social security 26,968 521,400Increase/(Decrease) in accruals 17,713,869 2,595,965(Decrease)/Increase in provisions 248,264 (486,917)Net cash inflow from operating activities (5,210,146) 845,020(ii) Returns on investment and servicing of financeInterest received 41,221 87,465Interest paid on finance leases - -Other interest paid (11,121) (14,302)30,100 73,163(iii) Capital expenditure and financial investmentPayments to acquire tangible fixed assets (5,328,569) (4,322,173)Capital grants received 4,591,000 4,618,371Receipts from sale of tangible fixed assets 700,294 1,185(37,275) 297,383(iv) FinancingCapital element of finance lease rental payments - -Increase in deficit loan - -- -56 Annual Report 2001~ 2002

1 April 2001 Cash flow Non cash changes 31 March 2002£ £ £ £(v) Analysis of net fundsCash at bank and in hand 6,830,290 (5,217,321) - 1,612,969(vi) Reconciliation of net cash flow to movement in net funds2002 2001£ £Increase in cash (5,217,321) 1,215,566Cash inflow/(outflow) from increase/(decrease) in debt and finance leases - -Change in net debt resulting from cash flows (5,217,321) 1,215,566Other non cash items - -Movement in net funds (5,217,321) 1,215,566Net funds at 1 April 2001 6,830,290 5,614,724Net funds at 31 March 2002 1,612,969 6,830,29023. CAPITAL COMMITMENTS2002 2001£ £Contracted 132,592 939,422Authorised but not contracted 9,725,700 1,552,3049,858,292 2,491,726Annual Report 2001~ 200257

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 200224. FINANCIAL COMMITMENTSAt 31 March 2002 the Board had annual commitments under non-cancellable operating leases as follows:2002 2002 2002 2001 2001 2001Plant and Property Total Plant and Property TotalMachineryMachinery£ £ £ £ £ £Expiring within one year - - - - - -Expiring between 1 and 5 years inclusive - - - - - -Expiring after 5 years - 8,300 8,300 - 8,300 8,300- 8,300 8,300 - 8,300 8,300At the 31 March 2002 the board had annual commitments under PFI as follows:PropertyProperty2002 2001£ £Expiring within one year 2,914,978 -Expiring between 1 and 5 years inclusive 15,096,209 -Expiring between 6 and 10 years inclusive 16,023,462 -Expiring between 11 and 15 years inclusive 17,037,778 -Expiring between 16 and 20 years inclusive 18,149,451 -Expiring between 21 and 25 years inclusive 15,392,766 -84,614,644 -25. CONTINGENT LIABILITIESThe impact of Job Evaluation pay awards is currently under negotiation. Those amounts which are probable andascertainable have been accrued within provisions for liabilities and charges. There are however three schemescurrently underway for which no provisions have been made as these have yet to be fully agreed.26. POST BALANCE SHEET EVENTSDetails of post balance sheet events are given in the Annual Report of the Board.27. RELATED PARTY TRANSACTIONSThe Belfast Education and Library Board is a Non-Departmental Public Body (NDPB) sponsored by theDepartment of Education, Department of Culture, Arts and Leisure and the Department of Higher and FurtherEducation, Training and Employment.The Departments are regarded as related parties. During the year, the Belfast Education and Library Board hashad various material transactions with the Departments and with other entities for which the Departments areregarded as the parent Department. These include:■ South Eastern Education and Library Board;■ North Eastern Education and Library Board;■ Southern Education and Library Board;■ Western Education and Library Board;■ Staff Commission for Boards;■ CCMS;■ Voluntary Grammar Schools;■ Grant Maintained Integrated Schools; and■ CCEA.58 Annual Report 2001~ 2002

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 200227. RELATED PARTY TRANSACTIONS (cont’d …)In addition, the Belfast Education and Library Board has had a small number of material transactions with otherGovernment Departments and other Central Government bodies. Most of these transactions have been with the:(a) Department of Health, Social Services and Public Safety;(b) Health and Social Services Boards which are sponsored by the Department of Health, Social Servicesand Public Safety; and(c) Probation Board for Northern Ireland, a body sponsored by the Northern Ireland Office.None of the Board Members, members of the key management staff or other related parties has undertaken anymaterial transactions with the Belfast Education and Library Board during the year.28. EUROPEAN UNION FUNDINGReceived via Department of Education2002 2002 2001 2001Income Expenditure Income ExpenditureApplicant:(a) Board (14,167) 14,167 (297) 297(b) Schools (31,518) 31,518 (117,805) 117,805(c) Other Services (5,671) 5,671 (29,755) 29,755Received from Other Sources(51,356) 51,356 (147,857) 147,857(a) Milk Subsidy (106,789) 106,789 (39,450) 39,450(b) Others (112,540) 112,540 (114,261) 114,261(219,329) 219,329 (153,711) 153,711Total (270,685) 270,685 (301,568) 301,56829. NEW OPPORTUNITIES FUND2002 2002 2001 2001Income Expenditure Income Expenditure(a) Schools (768,456) 768,456 (314,780) 314,780(b) Public Libraries (64,492) 64,492 (19,925) 19,925(c) Other Services - - - -(832,948) 832,948 (334,705) 334,70530. STATEMENT OF LOSSES2002 £ 2001 £(a) Cash Losses 9,527 8,950(b) Claims Abandoned 47 786(c) Fruitless Payments - -(d) Stores Losses 575,333 453,579584,907 463,315Annual Report 2001~ 200259

31. STATEMENT OF SPECIAL PAYMENTS2002 £ 2001 £(a) Ex-Gratia Payments - 80(b) Extra Statutory Payments - -0 8032. FINANCIAL TARGETThe Board’s only financial target for 2001-2002 was to contain expenditure within the accrued limitsapproved by the Departments. This target has been achieved.60 Annual Report 2001~ 2002

BELFAST EDUCATION AND LIBRARY BOARDANNEX AAccounts Direction given by the Department of Education for Northern Ireland (DENI) withthe approval of the Department of Finance and Personnel (DFP) in accordance with Article119 of the Education and Libraries (NI) Order 1986.1. The Belfast Education and Library Board (“the Board”) shall prepare accounts for the financial year ended 31March 2000 and subsequent years, comprising:-a. a foreword;b. an income and expenditure account;c. a balance sheet;d. a cash flow statement; ande. a statement of total recognised gains and losses, including such notes as may be necessary for thepurposes referred to in the following paragraphs.Date of Submission2. The accounts shall be submitted to the Comptroller and Auditor General by the 30th June immediatelyfollowing the end of the financial year.Presentation of Accounts3. The accounts shall give a true and fair view of the income and expenditure and cash flows for the financialyear and the state of the affairs as at the end of the financial year.4. Except where otherwise specified in this Direction, the accounts shall be prepared in accordance with:-a. generally accepted accounting practice in the United Kingdom (UK GAAP);b. the disclosure and accounting requirements contained in the “Fees and Charges Guide” (in particularthose relating to the need for appropriate segmental information for services or forms of services provided)and in other guidance with DFP may issue from time to time in respect of accounts which are requiredto give a true and fair view;c. the accounting and disclosure requirements given in “Government Accounting” Northern Ireland”, andin “Executive NDPBs: Annual Reports and Accounts Guidance”, as amended or augmented from time totime;insofar as these are appropriate to the Board and are in force for the financial year for which the statement ofaccounts is to be prepared.5. Clarification of the application of the accounting and disclosure requirements of the Companies (NorthernIreland) Order, and the accounting standards is given in Schedule 1 attached. Additional disclosurerequirements are set out in Schedule 2 attached.6. The income and expenditure account and balance sheet shall be prepared under the historical cost conventionmodified by the inclusion of:-a. fixed assets at their value to the business by reference to the current costs; andb. stock at the lower of net current replacement cost (or historical cost if this is not materially different) andnet realisable value.Annual Report 2001~ 200261

Accounting PoliciesANNEX A7. In preparing its accounts, the Board shall comply with the agreed statement of Accounting Policy approvedby DENI and DFP, and adopted collectively by the Boards.8. This Direction shall be reproduced as an Appendix to the accounts.Signed by authority of the Department of Education for Northern Ireland.............................................Dated............................................62 Annual Report 2001~ 2002

More magazines by this user
Similar magazines