Trainee Handbook - to submit your Final Papers - The Hong Kong ...

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Trainee Handbook - to submit your Final Papers - The Hong Kong ...

IC TrainingHandbook(Nov 2012 Edition)Industrial Centre,The Hong Kong Polytechnic University


TABLE OF CONTENTSTable of Contents ..................................................................................................................... 1A. Introduction ..................................................................................................................... 41. Introduction to Industrial Centre (IC)............................................................................... 42. Our Vision and Mission .................................................................................................... 62.1 Vision .......................................................................................................................... 62.2 Mission ....................................................................................................................... 63. Our Performance Pledge .................................................................................................. 74. Expertise ........................................................................................................................... 8B. General Information ......................................................................................................... 95. Activity/Class Delivery ...................................................................................................... 96. Access to Information ...................................................................................................... 96.1 IC Notice Boards ......................................................................................................... 96.2 IC Student Enquiry Counter ........................................................................................ 96.3 IC Website .................................................................................................................. 96.4 E-mail ........................................................................................................................ 106.5 Departmental Offices ............................................................................................... 107. IC Building and Location ................................................................................................. 10C. IC Training and Activity .................................................................................................. 118. IC Training ...................................................................................................................... 118.1 Pattern ...................................................................................................................... 118.2 Groupings ................................................................................................................. 128.3 Professional Training Requirements ........................................................................ 129. Assessment ..................................................................................................................... 149.1 Principles of Assessment .......................................................................................... 149.2 Grading ..................................................................................................................... 169.3 Incomplete Training ................................................................................................. 1810. Marked Examination Scripts ........................................................................................ 1911. Appeal against Assessment Results ............................................................................. 1912. Module Exemption ....................................................................................................... 1913. Retaking of Subjects ..................................................................................................... 1914. Computer Training ....................................................................................................... 2014.1 Modules ................................................................................................................. 20Industrial Centre | IC Training Handbook (Nov 2012 Edition)1 | P age


14.2 Who Should Attend ................................................................................................ 2014.3 Training Pattern ..................................................................................................... 2014.4 Schedule and Offering Time ................................................................................... 2114.5 Credit ...................................................................................................................... 2114.6 Competency Test.................................................................................................... 2114.7 Class Enrollment ..................................................................................................... 2114.8 Assessment ............................................................................................................ 2214.9 Workshop Report ................................................................................................... 2214.10 Co-curricular Achievement Transcript (CAT)........................................................ 2315. Training Certification .................................................................................................... 2316. Use of IC Facilities ........................................................................................................ 2316.1 Use of Facilities ...................................................................................................... 2416.2 Booking of Facilities ............................................................................................... 2416.3 Charges ................................................................................................................... 2417. Services for Students with Disabilities ......................................................................... 2418. Student Feedback Collection........................................................................................ 2518.1 IC Tutor ................................................................................................................... 2518.2 Class Representative Meeting / Student Liaison Committee ................................ 2518.3 Student Feedback Evaluation ................................................................................. 25D. Guidelines and Regulations ............................................................................................ 2619. Attendance and Timekeeping ...................................................................................... 2620. Leave or Absence ......................................................................................................... 2720.1 Sick leave ................................................................................................................ 2720.2 Other leave ............................................................................................................. 2720.3 Make-up Training ................................................................................................... 2721. Lockers and Changing Rooms ....................................................................................... 2822. Name Tag ..................................................................................................................... 2823. Tools and Materials ...................................................................................................... 2824. Health and Safety ......................................................................................................... 2924.1 Safety Gear ............................................................................................................. 2924.2 Mandatory Basic Safety Training ........................................................................... 2924.3 Insurance ................................................................................................................ 3025. General Conduct and Discipline ................................................................................... 3025.1 Class Discipline ....................................................................................................... 30Industrial Centre | IC Training Handbook (Nov 2012 Edition)2 | P age


25.2 Cheating and Plagiarism ......................................................................................... 3025.3 Industrial Training or Visit ...................................................................................... 3026. Fees .............................................................................................................................. 3127. Bad Weather Arrangement .......................................................................................... 3127.1 Tropical Cyclone Warning ...................................................................................... 3227.2 Rainstorm Warning ................................................................................................ 3328. Complaints and Appeals ............................................................................................... 34Appendix ................................................................................................................................ 35I. List of Application Forms ............................................................................................ 35II. Guidelines For Report Writing ................................................................................... 35Industrial Centre | IC Training Handbook (Nov 2012 Edition)3 | P age


A. INTRODUCTION1. INTRODUCTION TO INDUSTRIAL CENTRE (IC)The IC Experience - Training for Life!Welcome to the Industrial Centre or, as it is morecommonly known, the IC.As a future IC trainee, you are about to embark on aneducational adventure quite unlike anything you haveever experienced before. If you approach it in the rightspirit, your IC training programme will provide you witha number of exciting opportunities - opportunitieswhich, within the sphere of tertiary education, hardly exist elsewhere.The IC's mission is to provide you with practical training - training which is integrated with andcomplementary to your academic studies. Training activities are supported by three trainingdivisions, each of which specializes in a particular area of engineering endeavour:-Engineering Communication, Product Design, Prototyping, Machining, Materials and ProcessTechnologies;CAM, Electronics, Computer Services, Automation, Informatics, Mechatronics, IndustrialEngineering; and,Building and Construction, Building Services, Electrical, Maintenance, Occupational Safetyand Health.During your IC training you will be exposed to avariety of practical techniques and technologies,both traditional and modern. In each workshop,after some basic instruction, you will require toimmerse yourself in the practical sessions in"hands-on" fashion. If you have not previouslytaken part in this kind of activity you will probablyderive a lot of enjoyment and satisfaction out ofusing your hands in a productive and creative way.Learning by doing is, however, only part of the ICexperience.Our Learning Activities including…....Technology-based Practical Experience, Project-basedPractical Experience, Real-life Industrial Project,Integrative Learning, Work-Integrated Education andPlacement, Industrial Visit, Lecture, Tutorial andProject Supervision etc.You will be working and studying in a simulated industrial (Model Factory) environment - quitedifferent from the academic environment you are familiar with - in which you will require to adhereto industrial dress codes and disciplines. You will be given challenging practical exercises which wehope will stimulate your curiosity and motivate you to learn more about the principles underlying thepractice. You will become involved in "real" work projects for real clients, with real qualityrequirements and real delivery deadlines. Depending on your academic programme, your trainingschedule may also require your participation in a full-scale Team Project (ManufacturingProject/Construction/Integrated Project). You will learn about computer applications in modernengineering design and manufacture. A number of other advanced manufacturing technologies mayalso feature in your programme. You will learn about production planning, plant maintenance, andengineering systems. You will also be given opportunities for self-learning (sometimes with the aid ofIndustrial Centre | IC Training Handbook (Nov 2012 Edition)4 | P age


2. OUR VISION AND MISSION2.1 VisionThe Industrial Centre aspires to be the global leader in the lifelong capability development of futureand practicing engineers, designers, scientists and technologists, empowering them with thefundamental hands-on capability, imparting them with the state-of-the-art technologies, inculcatingthem to apply, integrate, infuse, innovate and excel in a multi and cross disciplinary professional andindustrial environment.2.2 MissionThe Industrial Centre mission is to establish and sustain benchmark standards of excellence in threeinterwoven reinforcing cores – Learning and Training Programmes; Research and Industrial Supportand Product Realization; Technology Development and Knowledge Transfer.Below are the updated core activities. The core activities would be reviewed regularly to stayattuned to the needs of the university and industry.Learning and Training ProgrammesProvides Integrative and Learning on Demand programs and projects fostering integrationof engineering practical skills and knowledge for real life problem solving for the Universityand sister institutions.Organises academic programmes in strategic areas jointly with other departments orinstitutions approved by the University.Provides continuing education and training in support of the University’s strategic goal tobecome the leading provider of continuous professional development programmes.Research and Industrial Support and Product RealizationProvides design and manufacturing support services for student and staff.Offers professional services for industry to meet emerging needs.Offers customized design, fabrication services for research apparatus, instrumentation andtest rigs.Assists academic departments and industry to take innovative ideas and research outcomesand realized them into market ready products.Technology Development and Knowledge TransferLooks out for emerging technologies attuned to the needs of the University, sisterinstitutions and industry.Builds technology platforms and transfer the technology or share the knowledge withacademic departments and industry allowing them to customized and integrate with theirdomain expertise.Ploughs back the developed technologies to Learning and Programmes as new initiatives orprogrammes.Industrial Centre | IC Training Handbook (Nov 2012 Edition)6 | P age


3. OUR PERFORMANCE PLEDGEAs a trainee we want your IC experience to be stimulating, memorable, purposeful and safe and wewill do everything we can to make sure that you get the best out of the time you spend here. If youare an industrial partner or client we believe that you are entitled to expect an efficient, high addedvalueservice at reasonable cost. In either case, all we ask is that if you’re not happy about something,please let us know immediately.ExpectationsTrained StaffAccessibilityInformation andAdvicePrompt ServiceSafety andReassuranceIt’s Your IC!We will do our utmost to meet your expectations. If we don’t please tellus NOW.Our staff are all fully trained professionals with the authority andresponsibility to help you acquire the best from your IC experience orservice. If you are dissatisfied about something please tell us NOW.Apart from some Saturdays, Sundays and Public Holidays the IC is openall year round and also has its own Web Page athttp://www.ic.polyu.edu.hk If you need us please contact us NOW.We are here to provide all the information and advice you require. If wecan be of assistance please ask us NOW.Should you have a problem, we aim to solve it today. To do this we mustknow about your problem NOW.Your safety is our topmost priority. If you have any concerns please tell usNOW.We will do everything we can, whenever and however we can, to makeyour IC experience or service the very best it can be – NOW!Industrial Centre | IC Training Handbook (Nov 2012 Edition)7 | P age


4. EXPERTISEThe IC accommodates 18 technical units and 10 accredited, authorized and joint training centres tosupport its multi-disciplinary technology domains.Major domains of facilities and equipment include:Building and ConstructionBuilding Services EngineeringComputer-aided Design and ManufacturingComputer NetworkingDigital Imaging and ModelingElectronic Product TestingForm Exploration and ModelingForming and Fabrication ProcessesIntelligent HomeMachining ProcessesMeasuring and InspectionMechatronicsPhotochemical MachiningPower Switching and ControlPrinted Circuit Board Manufacturing ProcessesRapid PrototypingSurface FinishingAccredited, Authorized & Joint Training Centres3D Systems SLA Demonstration and Technology Centre for Rapid Prototyping andManufacturingBosch Rexroth Knowledge Partner CentreBosch Rexroth Train-the-Trainer (TTT) CentreHilti Innovation CentreMSDN Academic AlliancePolyU/Rockwell Automation Training CentrePolyU/IC - Mitsubishi Electric iFA CentreSiemens EIB-LOGO! & KNX-Certified Training CentreSiemens Total Integrated Automation Training CentreStratasys FDM Technology CentreIndustrial Centre | IC Training Handbook (Nov 2012 Edition)8 | P age


B. GENERAL INFORMATION5. ACTIVITY/CLASS DELIVERYAll activities/classes will be delivered on weekday (i.e. Monday toFriday) from 8:30 a.m. to 12:15 p.m. (Morning Session) and 1:15 p.m.to 5:00 p.m. (Afternoon Session) unless otherwise specified. Classwill be suspended on Saturday, Sunday and public holidays.Opening Hours – Technical WorkshopMonday to Friday:8:30 a.m. – 12:15 p.m. and 1.15 p.m. – 5:00 p.m.(Saturday, Sunday and Public Holidays: closed)Workshop Support ………Day-time activity/class may last to6:30 p.m. on weekdays. If you needhelp or support service from thetechnical workshops other thanthe normal opening hours, you canapproach technical workshop stafffor special arrangement.6. ACCESS TO INFORMATION6.1 IC Notice BoardsIC will communicate with students on matters such as training timetables through displaying noticesand messages on departmental notice boards on the podium of IC Building (near entrance of W209).6.2 IC Student Enquiry CounterUrgent Assistance………If you need urgent assistance fromthe Student Enquiry Counter otherthan the mentioned hours, pleaseapproach the IC General Officelocated at Room W309.The IC Student Enquiry Counter is located on the 3/F of the ICBuilding at Room W309 and is open during the following hours:-Monday to Friday:10:00 a.m. – 12:30 p.m. and 2:30 p.m. – 5:00 p.m.(Saturday, Sunday and Public Holidays: closed)Enquiry Tel: 2766 7585Email: ic@polyu.edu.hk6.3 IC WebsiteAt the IC Web page (http://www.ic.polyu.edu.hk), you can obtain general information about the IC aswell as useful information relating to your training and the facilities available in IC. We will put upimportant notices concerning the training under the “Student Announcement” from time to time e.g.re-schedule of training, make-up arrangement etc. It is necessary for you to check these noticesregularly in order not to miss any important or up-to-date information.Industrial Centre | IC Training Handbook (Nov 2012 Edition)9 | P age


6.4 E-mailThrough your PolyU e-mail account, IC can conveniently communicate with you and provide youinformation concerning your training activities in IC. You are advised to check messages in your e-mail account habitually and regularly.If you make an enquiry, a comment or suggestion on matters concerning IC in writing, you areadvised to state clearly your full name, student number, contact telephone number, address (wherenecessary) and the programme enrolled, otherwise the IC may not be able to contact you for reply.No action will be taken on any correspondence in writing which is anonymous (without informationon the full name and student number).6.5 Departmental OfficesYou can obtain most of the programme-related information from the general office of yourprogramme offering Department. Enquiries related to the curriculum, subject registration andassessment regulations of specific programmes should be directed to your academic counsellors.7. IC BUILDING AND LOCATIONThe IC Building has 6 floors in total with approximate 11,000 meter squares, located at Core W of TheHong Kong Polytechnic University.Industrial Centre | IC Training Handbook (Nov 2012 Edition)10 | P age


C. IC TRAINING AND ACTIVITY8. IC TRAININGFor every academic programme there is aspecific, pre-approved programme of practicaltraining. The training requirement for eachacademic programme is different. You may referto the definitive programme document of youracademic programme or IC Web Site athttp://www.ic.polyu.edu.hk/student_net/learning_prog.htm for details of your particular ICtraining programme.QR Code adopted now! …....The IC Training Programmes can now be accessed viaQuick Response (QR) Code. If you have a QR codescanner or camera phone with QR scanner application,simply capture the QR code with your device and it willtake you to our web site with your requested trainingprogramme information. The codes are listed andposted at IC Student Enquiry Counter and IC NoticeBoard located at Podium level.8.1 PatternPractical training in the IC is usually conducted on a modular basis. The duration of each module isnormally one week.Depending on your academic programme, your pattern of attendance in IC training may be either:-(a)(b)block release, ornon-block release.Because it is obviously the more industry-like, block release training is favoured by industrialists andby professional bodies - in particular, the Hong Kong Institution of Engineers (HKIE). It is likely thatyour training programme will be in block release mode. If so, you will be released from the teachingactivities of your academic department for continuous, extended periods, usually for several weeksat a time.On the other hand, if your academic programme requires you to attend IC training in non-blockmode you will only be released by your academic department for limited periods, say for half-a-dayor one day each week, over an extended time span.The timetabling of training, both block and non-block, in the IC is an extremely complex affair -particularly so during the busy summer months. If you should require guidance on reading andunderstanding the timetable of IC training, please approach the IC Student Enquiry Counter.Industrial Centre | IC Training Handbook (Nov 2012 Edition)11 | P age


8.1.1 Training DaysUnless otherwise specified, training will be delivered on weekday (Monday to Friday) throughout theacademic year (i.e. Semester 1, Winter Break, Semester 2, Summer Term and Summer Break).Training class will be suspended on public holidays.8.1.2 Training HoursMorning Session 1 : 8:30 a.m. – 10: 15 a.m.Break : 10:15 a.m. – 10:30 a.m.Morning Session 2 : 10:30 a.m. – 12:15 p.m.Lunch : 12:15 p.m. – 1:15 p.m.Afternoon Session 1 : 1:15 p.m. – 3:15 p.m.Break : 3:15 p.m. – 3:30 p.m.Afternoon Session 2 : 3:30 p.m. - 5:00 p.m.Towards the end of each afternoon training session a short period will be set aside for tidying ofequipment and machines, during which workshop staff will also be available for discussions.In line with normal industrial/commercial practice, in addition to a one-hour daily lunch break from12:15 till 13:15, your IC routine will usually also allow you two short tea breaks each day, one in themid-morning (from 10:15 to 10:30) and one in the mid-afternoon (from 15:15 to 15:30).These tea breaks should be regarded as a privilege which may be withdrawn if work requires, or ifthis concession is abused in any way.8.2 GroupingsMost IC workshops are only able to accommodate a modest number of students at any one time.Before your training commences your class will therefore normally be split into several small groups,each of eight to twelve persons. Separate training timetables will be drawn up for each group. Thegrouping list is adhered to the training schedule in IC Web Site athttp://www.ic.polyu.edu.hk/student_net/learning_sched.htmTo enhance communications within the IC, each student group will be invited to elect a grouprepresentative. Such representatives are expected to serve as focal communication points and assistthe IC management/administration by disseminating information to group members when required.Periodically, group representatives may also be asked to attend meetings with the IC seniormanagement, in which students' comments and feedback on IC training will be solicited.8.3 Professional Training RequirementsThe IC training programmes have been developed based partly on the perceived training needs oflocal industrial undertakings and partly to satisfy institutional requirements for the training ofprofessional engineers and technologists.The IC training programmes, which are designed to enable you to gain a sound but broadunderstanding of workshop processes and industrial procedures. During your IC training you willcome to understand and appreciate a variety of practical skills. In structure, style and substance,however, your IC training will be totally different from craft training and is not intended to make aIndustrial Centre | IC Training Handbook (Nov 2012 Edition)12 | P age


craftsman of you. Repetitive exercises are normally avoided, except when a solid appreciation of aspecific skill of hand is deemed to be particularly desirable.The overwhelming majority of IC training tasks are pitched at an intellectual level appropriate to thebudding young engineering undergraduate and are designed to stretch your ingenuity andimagination. Whenever possible, the training tasks allocated to you will be associated with carefullychosen, original, "real" work projects.You will be encouraged to adopt a "deep learning" approach to your IC training and to view each taskas a challenge. Personal involvement, concentration on the purpose and significance of the workrather than its literal aspects, and the integration of a sequence of tasks to produce a meaningfuloutcome are the objectives. You are expected to obtain the required experience by producingtangible, practical results.Industrial Centre | IC Training Handbook (Nov 2012 Edition)13 | P age


9. ASSESSMENTThe IC aims to provide you with relevant, high quality, practical training which is integrated with andcomplementary to your academic studies. The training programme for each course is different.Training is conducted on a modular basis and each training module normally lasts one week. In mostmodules, you will spend the entire week in a single IC workshop. Some modules may, however,require you to attend more than one workshop in the week.Apart from workshop training, studies in Engineering Drawing (both manual and computer-aided),Computer Training and Industrial Safety may also form part of your IC programme.Depending on your academic programme, you may be required to participate in a Team Project(Manufacturing/Construction/Integrated Project). This is also an essential part of your IC training.The assessment of your performance in such projects is carried out separately from that of yourmodular training.IC training is an important and integral part of your study programme. You are advised to payserious regard to your training assessment. Failure in any one of the assessed elements may result inyour degree, diploma, or other academic award being withheld.9.1 Principles of AssessmentTo prepare for progression through your study, you should fulfill the curriculum requirements ofyour IC Training, and know the assessment method, assessment criteria, grading system, anddetailed requirements for academic progress in IC e.g. requirement for continuous assessment etc.,all of which are set out below.9.1.1 Training ModulesAll training modules are continuously assessed. The following elements are taken into account:-(i)Skills Acquisition (Assignment)While your IC training is not intended to make a craftsman of you, during your training youwill naturally pick up various manual or task-oriented skills. You will be rated on these, andon the quantity and quality of your work output. Normally a mark grade from A+ to F will begiven.(ii)Technology Appreciation (Test)In most workshops, at or near the end of your training you will be given an AppreciationTest, usually in multiple-choice format, to assess your understanding of the technicalprinciples underlying the training. Normally a mark out of 100 will be given.(iii)Workshop ReportOn almost all IC training programmes, to your supervisors in every workshop in which youundertake training you must submit a short but thorough technical record of the work youhave done. These reports are of paramount importance and will later be included in yourIndustrial Centre | IC Training Handbook (Nov 2012 Edition)14 | P age


Training Log Book. Your Workshop Reports must be compiled on the special four-side A4sheets which can be purchased at the IC Student Enquiry Counter or downloadable at ICweb site at http://www.ic.polyu.edu.hk/forms/IC-T13.pdf (Please see the Appendix formore details on how to prepare a Workshop Report). Normally a mark grade from A+ to Fwill be given.(iv)TimekeepingThe IC operates like a Model Factory; your attendance requirement is therefore set at 100%.You must be present on every scheduled training day, and must attend each morning andafternoon session punctually. Unauthorized absence or lateness will be penalized. Yourtimekeeping performance will not affect your module overall assessment grade. However, ifyou have a poor attendance record and refuse to make up your training, you may be given aFAIL grade for that particular module.(v)Work AttitudeYou are expected to take a serious and responsible attitude toward your trainingassignments. ONLY Pass or Fail grade will be given in this element and it will not affect youroverall module assessment grade. However, if you failed in this element, you will be given aFAIL grade for that particular module.You will be assessed on each of the above elements by the engineering and/or technical staff of theworkshop in which the training module is conducted. In a minority of training modules, one or moreof the elements may be omitted from the assessment. For example, the Appreciation Test and/orWorkshop Report may be waived in the case of demonstration/familiarization sessions of shortduration. The workshop staff will advise you if this is the case.9.1.2 Training LogbookOn completion of your IC training programme, submission of aTraining Log Book is usually mandatory. However, there is a smallnumber of short IC training programmes for which the compilationof a Training Log Book is not required. You should check with yourappointed IC tutor if you suspect that your training programmemight be one of these.Your Training Log Book should be a complete record of yourtraining in the IC, and might be of considerable value to you inyour future career, especially should you wish to enter one ormore of the many Hong Kong or international professionaltechnical/managerial Societies or Associations.In particular, you will probably wish to note that many of the IC training programmes are officiallyrecognized and approved by the Hong Kong Institution of Engineers (HKIE) and, as such, yourparticipation in same may exempt you from part of the professional training scheme requirements ofthat Institution.Your Training Log Book will be assessed by the professional engineering staff of the IC who will takeinto account your report writing capability, your powers of observation, and your ability to commentIndustrial Centre | IC Training Handbook (Nov 2012 Edition)15 | P age


and criticize in a constructive and professional manner. (Please see Appendix I for more details onhow to compile your Training Log Book).Normally a Grade mark will be given.9.1.3 Engineering DrawingThe subject of Engineering Drawing is continuously assessed, consisting partly of assignments andpartly of tests which respectively account for 70% and 30%, or 60% and 40% of the final mark;subject to the academic programme you are studied. However, some Engineering Drawings whichonly require a short duration of training may be solely assessed by assignments.9.1.4 Computer TrainingThe subject of Computer Training is continuously assessed by assignment and exit test, whichrespectively account for 70% and 30% of the final mark. However, some Computer Training whichonly requires a short duration of training may be solely assessed by assignments.9.1.5 Industrial SafetyThe subject of Industrial Safety is assessed by coursework and end-of-session test.9.1.6 Team Projects (Manufacturing/Construction/Integrative Projects)Such projects are team activities which encompass design work, materials procurement, workflowplanning, materials handling, on-site construction work or manufacture of equipment, quality control,assembly, testing, and evaluation. A group presentation is made just before the close of each project.The project assessment schemes will take into consideration of most or all the following: -The technical and leadership capabilities of the individual team members relating to variousaspects of the project;The initiative and effort of individual members, and the way they pull together as a team;The competence with which the group presentation is planned and executed;The quality of the individual or team's final (written) project report; and,The quality of the team’s final project/product.Your project supervisor/tutor/mentor will give you an assessment scheme at the beginning of theproject.9.2 GradingDue to the diverse nature of the elements employed in the assessment of IC modular training, theuse of a grade-point system is preferred for the evaluation of student effort and attainment. Studentmay obtain either a Grade Mark or a mark out of 100 depending on which assessed element. In theassessment of your IC training the following equivalence table will be used:-Industrial Centre | IC Training Handbook (Nov 2012 Edition)16 | P age


IC Marking Scheme (with effect from 1 Sep 2011)InterpretationExceptionallyOutstandingOutstandingVery GoodGoodWhollySatisfactorySatisfactoryElaborationThe student's work is exceptionally outstanding.It exceeds the intended subject learningoutcomes in ALL regards.The student's work is outstanding. It exceeds theintended subject learning outcomes in nearly allregards.The student's work is very good. It exceeds theintended subject learning outcomes in mostregards.The student's work is good. It exceeds theintended subject learning outcomes in someregards.Mark ScaleE.g. TestMark GradeE.g.Assignment/ Report83 - 100 A+76 - 82 A70 - 75 B+64 - 69 BThe student's work is wholly satisfactory. It fullymeets the intended subject learning outcomes. 58 - 63 C+The student's work is satisfactory. It largely meetsthe intended subject learning outcomes. 50 - 57 CBarelySatisfactoryBarelyAdequateThe student's work is barely satisfactory. Itmarginally meets the intended subject learningoutcomes.The student's work is barely adequate. It meetsthe intended subject learning outcomes only insome regards.45 - 49 D+40 - 44 DInadequateThe student's work is inadequate. It fails to meetmany of the intended subject learning outcomes.0 - 39 FThe result of a training module will be the average point of all of the assessed elements. Themarks/grade in assessed elements i.e. test, assignment and report etc. will be converted to GradePoint in AS Grading Guide according to the conversion methodology shown above. The final gradewill be computed as follows:Module Grade Point = Ʃn (Assessed Element in AS Grade Point × Element Weighting)where n = number of all assessed elementsSubject Grade Point = Ʃy (Module Component Grade Point × Module Component Weighting ×Module Weighting)where y = number of workshopsThe corresponding grade point with decimal value will be converted to grade referring to the ASGrade Point Range for the Final Grade Point.Industrial Centre | IC Training Handbook (Nov 2012 Edition)17 | P age


For ExampleA module consists of three major assessment methods i.e. test, assignment and report, which carrieddifferent module weighting as below:AssessedElementsElementWeighting(100%)IC ScaleResultsConverted ASGrade PointElementscontributedGrade PointTest 30% Mark e.g. 78 4 1.2Assignment 30% Grade e.g. C+ 2.5 0.75Report 40% Grade e.g. B 3 1.2Module Grade Point =Ʃ n (Assessed Element in AS Grade Point × Element Weighting)IC Module GradeThe final grade point obtained is 3.15 which fall between the grade point ranges 2.75 – 3.24, Grade Bis hence awarded. If a training module is conducted in more than one workshop the assessmentsfrom the separate workshops shall be used to derive an overall average for the module.Your attention is drawn to the fact that you will not be allowed to graduate from your academicprogramme if you FAILED your IC training.3.15BPlease note ………if you submit your training assignments late or if they should require reassessment (for example, if for anyreason you have to resubmit a Workshop Report or retake an Appreciation Test) you will, even if your latesubmission or resubmission is of fine quality, only be awarded this, the LOWEST PASS grade. It is therefore inyour best interest, and in the interest of IC discipline, that you discharge all your assignments to the best of yourability and submit them on time.9.3 Incomplete TrainingIf you conduct yourself in a diligent and disciplined manner there is no reason why you should failany element of your IC training. You are, however, hereby reminded that you must complete andpass all the assessed elements of all your training modules and ancillary IC studies. If you should failin one or more element you will be required to make up the incomplete training and/or to resubmitthe failed exercise or assignment. You may also incur a penalty as described in the following list:-Descriptions Action Required Maximum GradeAbsence Authorized Make up the period ofN/Aabsence.Unauthorized Make up the period of absence N/Awith a penalty of additionalwork equivalent to the periodof absence (i.e. doubled themake-up period)Skills Acquisition Failure Repeat the training module. DAppreciation Test Omitted Take and pass the test. N/AFailure Retake and pass the test. DWorkshop Report Overdue Submit the Report. DIndustrial Centre | IC Training Handbook (Nov 2012 Edition)18 | P age


Failure Resubmit the Report. DTraining Log Book Overdue Submit the Log Book. DFailure Resubmit the Log Book. DOn the IC Web site at http://www.ic.polyu.edu.hk/student_net/makeupApp.htm, you can checkdetails of your incomplete training, if any, by clicking “Make-up Enquiry”. You can also submit yourmake-up application via the facility “Make-up Application”. You will be required to propose two timeperiods and a reply will be sent to you within 3 working days via e-mail. Make-up application isnormally accepted at most three weeks in advance and arrangement must be made at least THREEworking days before the scheduled training. Re-schedule/Cancellation of make-up session is normallynot allowed after confirmation has been issued.10. MARKED EXAMINATION SCRIPTSUpon marking the examination papers, IC General Office will inform the students concerned of theirindividual arrangements for viewing the examination scripts, if any.Students are NOT allowed to take the scripts away or make photocopies, and are required to returnthem to the IC immediately after viewing.11. APPEAL AGAINST ASSESSMENT RESULTSPlease note ………the appeal against assessment resultsis subject-based. NO appeal can beproceeded on a modular basis.A student should make the appeal in writing to the Head of theirhosting department no later than 7 working days upon the pubicannouncement of the overall examination results.The student should give a complete account of the grounds forthe appeal in the letter, and provide any supporting evidence toIC for consideration.12. MODULE EXEMPTIONIf, for example, you are a mature or transfer student and consider that you have previouslyundergone a formal course of practical training essentially equivalent or similar to that which you arepresently facing, or have already studied and passed the subjects to be taught in class by the IC staff,you may apply for exemption from each, or both. The authority to grant exemption rests with the IC.Applications must be made on the appropriate Form, IC-T15 (Practical Training Exemption), which isavailable from the Student Enquiry Counter or downloadable at Student Corner of IC Web pagehttp://www.ic.polyu.edu.hk/student_net/index.html. You should submit an application for moduleexemption on or before the end of add/drop period of your semester commencement. Late orretrospective applications will not normally be considered. You may approach the IC Student EnquiryCounter for more detailed information.13. RETAKING OF SUBJECTSYou can retake a failed IC subject during the add/drop period of each semester after theannouncement of overall examination results. In addition to retaking a subject due to failure, youmay retake any subject for the purpose of improving your grades. These students will be accorded alower priority for taking the concerned subjects and can only do so if places in IC are available.Industrial Centre | IC Training Handbook (Nov 2012 Edition)19 | P age


Students concerned are required to submit the request by email to their programme offeringdepartment for processing before the end of the add/drop period. The programme offeringdepartment will inform the students concerned whether they have successfully enrolled on a retakesubject after the add/drop period.You should refer to the definitive programme document of your academic programme to ascertainthe requirements, in particular for subjects offered in consecutive semesters, for retaking failedsubjects or seek advice from the Department concerned.14. COMPUTER TRAININGComputer applications are common and useful aide to professional engineers and technologistsnowadays. To stay abreast of the trends, you may be required to undertake all or part of thecomputer training during your IC training depending on your training programme. The information isstated in your training programme which can be obtained from IC Web Site athttp://www.ic.polyu.edu.hk/student_net/computer.htm.The training pattern and assessment of computer training differ a lot from the normal practicaltraining and therefore you are advised to read carefully the following information.14.1 ModulesStandard modules each of 30 contact hours (except those specified) are offered as follows:Module No.TM3002TM3003TM3004TM3005TM3006TM3012TM3015TM3016Module TitleWeb Authoring & Internet SearchBasic Scientific ComputingGeneral Computer & Network SkillsDatabase & SpreadsheetProject Planning and Business DocumentationBasic Scientific Computing (27 hours)Basic Computer-aided Statistical AnalysisFundamentals of Enterprise Resource PlanningSome modules may be offered to some departments and programmes only. Students are requestedto study carefully their programme definitive documents on which modules they need to take.14.2 Who Should AttendThe Computer Training will be offered to all UGC-funded students who either have to fulfill trainingrequirements and/or wish to better equip themselves by acquiring proficiency knowledge in the area.14.3 Training PatternYou must complete the Computer Training during the first year of your study as stipulated in relevantDefinitive Course Document. For other UGC-funded students who wish to attend the ComputerTraining as a non-credit earning supplementary study, there is no limit to the training pattern.Industrial Centre | IC Training Handbook (Nov 2012 Edition)20 | P age


14.4 Schedule and Offering TimeClasses will be offered throughout the academic year and open to free booking by WEB-enrollment.Unless it is specified differently in Definitive Course Document, you can choose to take the ComputerTraining at any time throughout the year that best suits your own timetable.Classes will be arranged in a non-block-week pattern during semesters or a block-week patternduring semester-breaks and summer periods. The non-block-week classes will be organized normallyin 3-hour sessions in the mornings, afternoons or evenings for 10 weeks to allow you to fit in yourown schedule.The arrangement can be flexibly arranged when a department releases a class of students for certainperiods during the semester to attend the computer training or when students can form a group ofmore than 12 by themselves proposing to the Industrial Centre for a specific time-slot. Competitionfor places in block-week classes during semester-breaks and summer periods would be keen and youare encouraged to make early reservations for non-block-week classes so as to free summer time forattachments or co-curricular activities. You should plan carefully your schedule when taking theComputer Training and avoid overloading yourselves in one semester.14.5 CreditUpon completion of the Computer Training you will obtain subject credit accordingly as stipulated inyour Definitive Course Documents. No additional credit will be awarded for extra modules. However,successfully completed extra modules can be treated as co-curricular achievements.14.6 Competency TestCompetency Tests (pre-tests) are available to you before you choose to attend the ComputerTraining. If you passed the Competency Tests, you will be exempted from attending the ComputerTraining and earn the credit. However, you can choose to attend the training class withoutattempting the competency tests.You may attempt the Competency Test only once for a particular module. If you failed theCompetence Test or did not turn up at the test, you will be required to attend the training class andaccomplish all passing requirements of the module in order to meet the training requirement forgraduation/progression as stipulated in your course document.Competency Tests will be organized periodically and appropriately as required with detailsannounced on IC Homepage. You can web-enroll and view your own result of Competency Tests onthe same homepage normally not later than 2 weeks after the event is taken place.14.7 Class EnrollmentYou can register by web-enrollment at IC Homepage. A PIN which will be delivered to your PolyUEmail box authenticates you for subsequent enquiry and add/drop modules on the Web.If you had successfully registered on a class, you will be confirmed by email. A registered class cannotbe dropped after the specified cut-off date.Industrial Centre | IC Training Handbook (Nov 2012 Edition)21 | P age


If a class is full, your registration will be put on a waiting list and you will be notified by return of theranking on the waiting list. If a seat becomes available, the first student on the waiting list will beinformed by e-mail and acceptance has to be made within 24 hours after being notified. If no validacceptance is made, the offer will be made to the next student on the waiting list.You are not allowed to book more than three classes of the same module on the waiting list. Anysuccessful registration on a class will forbid the subsequent registration on any classes of the samemodule even on the waiting list. You will be prompted for having your name removed from thewaiting list before a successful registration is made on a class of the same module.Provided seats are still available, walk-in students upon accepted by the staff in-charge afterchecking up for openings on the registration list will enroll retrospectively on the web as directed bythe staff.Please note that you should drop out from a class if you discovered that you are not able to attendthe class after successful registration and before the first session of training. You should do so byeither dropping out the class on the web before the specified cut-off date or approaching the ICStudent Enquiry Counter for class drop out after the cut-off date.If you both do not attend and drop out from a class after successful registration, your class recordwill be treated as 0% attendance and a fail grade will be granted to that particular class/module. Youwill be requested to pay a “Late Assessment Fee” of HK$245 per module before allowing to eitherattempting the Competency Test again or re-taking the module.14.8 AssessmentThe assessment scheme includes Continuous Assessment (70%) and Exit test (30%) for each module.You have to obtain 40% or more on the overall to get a pass.If you failed a module, you would be required to pay a “Late Assessment Fee” of $245 per modulebefore allowing to either attempting the Competency Test again or re-taking the module. Lateassessment fee will be waived for cases on grounds other than academic.For student who is permitted to take a re-assessment on academic grounds, the maximum gradethat may be awarded after re-assessment is grade D. For student who is permitted to take a reassessmenton grounds other than academic, it will be regarded as a first assessment and the actualgrade will be awarded.14.9 Workshop ReportAlthough the computer training is different from the practical training, you are still expected tocomplete a workshop report. The workshop report is normally one of the assignments submittedduring the computer training and the IC staff will inform you about that. Similar to other WorkshopReports which you have submitted for other practical training, the Workshop Report you undertakefor the computer training will also form part of your Training Log Book.You should keep a copy of your submitted Workshop Report (or assignment) for inclusion in your logbook to be submitted at the end of your IC training.Industrial Centre | IC Training Handbook (Nov 2012 Edition)22 | P age


14.10 Co-curricular Achievement Transcript (CAT)If you have successfully attended particular Computer Training Module(s) which is (are) not specifiedin your Programme Definitive Document as compulsory training requirement, the training can berecognized as your co-curricular achievements. These records will be periodically sent to SAO fortheir compilation of Co-curricular Achievement Transcript (CAT). You may approach SAO to ask foryour own CAT for reference or retention.15. TRAINING CERTIFICATIONUpon completion of your IC Training, you may apply for a certification on trainingattainment; Certificate for applicants who have successfully completed ALL ICTraining or Testimonial for applicants who have partially completed IC Training orlost of their original certificate, both of them contains a complete record ofsubject/module results of your training in IC. A fee of HK$ 50 will be charged.Payment shall be made in cash at the IC Student Enquiry Counter.If you are unable to come in person to collect the certificate, you may authorizeanother person in writing (with the HKID number of the authorized personprovided) to collect it on your behalf. A copy of your HKID card (orpassport for those who do not have an HKID card) must be attached toyour authorization letter.The IC is not responsible for the safe custody of any uncollectedparchments after the collection period. Uncollected parchments maybe destroyed after the stipulated collection period. IC reserves theright to withhold the issuance of a certification to a student who has unsettled matters with IC.16. USE OF IC FACILITIESStudents are strongly encouraged to take full advantage of the IC'sfacilities. There is a considerable amount of high tech equipmentwithin the IC Building, to at least part of which you will be given anintroduction during your training programme. Time constraintsinevitably mean, however, that you will seldom have theopportunity to explore the full potential of such equipment.Facility booking form ……IC Form IC-T01 Request for ICFacilities/Service can be accessedfrom IC homepage “StudentCorner” or from IC technicalworkshops. More information onA number of short training programmes (normally of one or twoIC’s support services can be founddays duration) which will enable you to become much more familiarin IC homepage also.with such modern equipment and technology are available tostudent groups on request. Such programmes are free of charge.Enquire about them with the workshop staff. The IC exists to serveyou and all reasonable requests from student groups for additional training in specific high techareas will be seriously considered.If you are involved in a Team Project or other non-modular training activity, or if you simply wish toavail yourself of IC facilities, you may apply for the use of IC machine tools and other equipment byfilling in Form IC-T01 which is available from the various workshops or the IC Student EnquiryCounter. Advance booking is required and it goes without saying that all safety rules must beobserved.Industrial Centre | IC Training Handbook (Nov 2012 Edition)23 | P age


16.1 Use of FacilitiesWhich facility to use”If you are not sure of theappropriate workshop toapproach, you may contact theIndustrial Projects Unit (IPU) of IC.Location: Room w401jEnquiry Tel: 2766-7639Students who have completed the IC learning programme arestrongly encouraged to use our facilities and services to aid theirstudy work or research. Prior consultation with relevantworkshop staff is requested to ensure the facilities studentsrequested are appropriate and feasible to their work.For students of other institutions such as HKUST, CUHK, CityU,etc. who are not convenient to consult with the workshop inperson, they may send email to the workshop staff and makeenquiry on their request first.16.2 Booking of FacilitiesAdvance booking is required to ensure the availability of technical workshop, staff and facilities.Complete and return IC form IC-T01 to the specific technical workshop to arrange the booking.The technical staff may request additional information from students such as engineering drawing,material sample, etc. to ensure the feasibility of work requested. Students should haveappropriate skill or knowledge on the specific equipment/machinery’s operation.16.3 ChargesExcept for facilities/services using expensive tooling expensive tooling and consumables such aslaser cutting, EDM wires, RP resins, most of the services rendered us to students are FREE ofcharge.If a student brings his/her own materials for fabrication and manufacturing, we will not charge foryour materials. If a student uses our workshop materials, a charge will be imposed.If a student has not received our training on that particular facility/machine before, we can alsooffer a fabrication and manufacturing service. A charge will be imposed for such services.17. SERVICES FOR STUDENTS WITH DISABILITIESThe IC General Office (GO) coordinates the services for students with disability. All students withdisability are advised to contact GO at 2766 7585 or their own Department Offices to discuss theirspecial needs in prior to their training.Industrial Centre | IC Training Handbook (Nov 2012 Edition)24 | P age


18. STUDENT FEEDBACK COLLECTIONIn the IC we believe that assessment ought to be a two-way process.As well as having your efforts assessed by the staff of the IC, you willhave the opportunity to make your own assessment, to commenton the usefulness of the various training modules which youundertake and about the manner in which the training is conducted.IC Student Affairs Officers (SAO)..Please understand that this is done out of respect for you, thestudent. It goes without saying that the staff of the IC deserve yourrespect and - make no mistake about it - will command your respect.At the same time, provided your behaviour is disciplined and decent,you are entitled to expect their respect in return.Ir Dr Martin WongLocation: W002, G/F or W106, 1/FTel: 2766-7625Mr Simon HuiLocation: W105Tel: 2766-481018.1 IC TutorA member of the IC staff will be appointed to act as your tutor and will occasionally meet yourstudent group in class for discussions. Queries, complaints and suggestions may be channelledthrough him. Please feel free to approach your tutor at his office with any personal queries orproblems you may have. Your tutor will look after your affairs while you are under training in the IC.18.2 Class Representative Meeting / Student Liaison CommitteeA meeting will be convened periodically between class/group representatives and the IC seniormanagement. Any opinions or suggestions you might have regarding any aspect of IC training will bewelcome.18.3 Student Feedback EvaluationAt or near the end of every training module you will be asked to complete a questionnaire. Pleaseregard this as a serious task - take your time and try to answer all the questions as honestly aspossible. Feel free to offer your constructive suggestions for improvement. Your opinions andcomments will be treated in strictest confidence.Let us work together to make the IC a better place for staff and students alike.Industrial Centre | IC Training Handbook (Nov 2012 Edition)25 | P age


D. GUIDELINES AND REGULATIONS19. ATTENDANCE AND TIMEKEEPINGThroughout your primary and secondary schooling you had to adhere to regular routines with rigidstarting and finishing times. Now that you have entered tertiary education you have probably beenintroduced to the idea of "academic freedom" and will no doubt presently be enjoying a looser andmore flexible lifestyle. You have to face the fact, however, that during your IC training you will beremoved from the free and easy lifestyle and will be placed firmly back into the real world!There are at least two very good reasons why the IC is compelled to maintain high standards oftimekeeping discipline and we make no apology for that. First, the IC is a large and complexdepartment. There can sometimes be as many as a thousand students under training in the ICBuilding at one time. The only way the training programmes can be organized and dischargedeffectively is if everyone pays ardent attention to their attendance and timekeeping. If the IC wereto adopt a slack and undemanding regime, total chaos would probably result.Second, and even more important, the IC strives for high standards of timekeeping discipline out ofrespect for you, the student. The IC is a professional training ground and has a duty to prepare youfor your professional life ahead. One of the elementary rules of professional behaviour is that youshould always be where you are required to be, and always on time. Life in the real world demandsa high level of self-discipline. This is one of the things you will be taught during your time in the IC.Actually, during your IC training you will be introduced to two different types of timekeepingdiscipline. One is industrial discipline; the other is professional discipline. Industrial discipline isimposed from without, whereas professional discipline stems from within and is part of theprofessional ethic.Industrial discipline is the regular, factory-like routine to which you are required to conformthroughout your modular training. As in the real industrial and business world, punctuality is vitaland the attendance requirement is 100%. You must attend all your scheduled training sessions, andmust be at your workplace, prepared to start work, on time. On arrival at the workshop, you willnormally be asked to "sign in" on a timekeeping record sheet. Lame excuses for lateness - such asforgetfulness, oversleeping or traffic holdups - will not be accepted. Unauthorized absence orlateness will be penalized (usually in the form of extra training or work experience), the extent of thepenalty being determined by the gravity of the case. If you wish to avoid such penalties all you haveto do is maintain a good standard of self-discipline.We ask you to accept the IC's industrial discipline for what it is - something which will help to buildyour character and prepare you for later working life. It may help if you think of this form ofdiscipline as being a little bit like medicine. Even when you don't like the taste, you know it is doingyou good! You therefore should not view the IC as a military-style establishment, but then youshould not treat it as a holiday camp either. Remember, too, that IC training is an integral part ofyour academic programme. If you fail any training module due to lateness, poor attendance, or forany other reason, your academic award may be withheld.Students participating in Team Projects (Manufacturing/Construction/Integrated Projects) areencouraged to exercise professional discipline. If your academic programme specifies one of theseTeam Projects as part of your IC training your project group members will be given certain freedomsto manage themselves like a team of professionals. Emphasis is placed on the team's commitmentand capability to deliver the project on time and to the required standard. Team members may stillIndustrial Centre | IC Training Handbook (Nov 2012 Edition)26 | P age


follow the IC factory routine but, like true self-motivated professionals, may often also require towork outside that routine as and when the task demands. Project groups are therefore free withinlimits to choose and to agree among themselves their own attendance patterns. The only stipulationis that they must not disrupt the work of those students who are simultaneously undergoing modulartraining.20. LEAVE OR ABSENCE20.1 Sick leaveRetrospective approval of sick leave can be applied from IC Student Enquiry Counter after the sickleave has been taken. Such applications must be accompanied by a certificate from a registeredmedical practitioner.20.2 Other leaveIC do NOT normally approve other leaves from your scheduled IC training.If you must take other leave, you must apply for leave at least FOUR working days prior to the leavedate by completing form IC-T08. The form is available from the IC Student Enquiry Counter orobtainable on IC web site. You should fill in the form and approach the IC Student Affairs Officer (SAO)for approval.Leave applications MUST be accompanied by supporting documents. If you are not sure of whatkinds of documents are sufficient for your case, you may seek the counsel of SAO, who will adviseyou what supporting documents or explanatory letters are needed. Please note that SAO’s decisionsin such matters are final.Approved form should be submitted to the IC Student Enquiry Counter in person. In the case thatSAO declined your leave application but you determined to take the leave anyway, you shouldsubmitted the declined form to IC Student Enquiry Counter in person for make-up arrangement.Please note that absence from IC training for half-a-day or more, even with approval, must be madeup. You are strongly advised to make up any such missed training before the finalization of result inthat semester. Once the subject result has been finalized and released, your make up will not becounted. The IC Student Enquiry Counter will help you with the logistics.If for any reason you are absent from training without approval a penalty will be imposed upon you,usually in the form of extra training or work experience, the extent of the penalty being determinedby the gravity of the case. Ordinarily you will require to make up a period of training double that ofthe unauthorized leave.20.3 Make-up TrainingStudents should refer to the IC training timetables which are posted on the notice board located inthe podium of IC Building or the IC Web Site at http://www.ic.polyu.edu.hk for possible session(s) tomake up the missed training.Make-up Training can be arranged at the IC Student Enquiry Counter in person or by submittingonline application form at IC Web Site at http://www.ic.polyu.edu.hk/student_net/makeupApp.htm.Industrial Centre | IC Training Handbook (Nov 2012 Edition)27 | P age


The Student Enquiry Counter will issue a Make-up Training Attendance Form for confirmation. Onlineapplication will be confirmed by email.The student should attend the make-up training as scheduled and present the Form to the IC staff ofthe Workshop whom will sign the form to certify the attendance of students. The signed Make upTraining Attendance Form should be submitted to the Student Enquiry Counter after the make-uptraining.If student cannot attend the arranged make up training as expected he/she should inform the ICGeneral Office as soon as practicable before the scheduled training date and make the alternativearrangements. Otherwise student who absent from make-up training will be treated as absencewithout approval.21. LOCKERS AND CHANGING ROOMSWhen attending workshop training, you must take along with you only your module readingmaterials and some writing materials. All other personal belongings must be stored inside thelockers in the student changing rooms. You are responsible for the security of your own personalproperty in IC.Location of Changing Rooms:Male Changing Room : W101bFemale Changing Room : W101aYou must observe the following rules when using the lockers:-Each student may use only ONE locker.You must provide your own padlock.You are cautioned against leaving your belongings in the changing room unattended orstoring valuable items in your locker. The IC will not be responsible for any loss or damage.At the end of each training week you must clear your belongings and remove the padlockfrom your locker. Designated IC staff will break open lockers which are occupied byunauthorized users.22. NAME TAGFor ease of identification, while under training in the IC you are required to wear aname tag. This will help the IC staff to assess individual student. Name tags may bepurchased from the IC Student Enquiry Counter. As far as practicable, you shouldeffect such purchases by group/class via a group/class representative.23. TOOLS AND MATERIALSThe regulations concerning the issue and return of tools and materials must be observed at all times.Industrial Centre | IC Training Handbook (Nov 2012 Edition)28 | P age


You are not allowed to remove any tools or materials from a training area or store-room without theprior consent of the relevant IC staff member or storekeeper in charge. Any infringement of this rulewill lead to disciplinary action; the action taken will obviously depend on the gravity of the case.Loss of or damage to hand tools or machine tools must be reported immediately to the staff memberin charge of the workshop. Students who are responsible for such loss or damage may be requiredto make good the loss/damage depending on the degree of negligence involved or the circumstancessurrounding the mishap.24. HEALTH AND SAFETY24.1 Safety GearStudents undertaking workshop training are required to wear the following:Safety shoes with non-slip soles and steel toe caps to reducethe risk of being hit by falling object or contact with sharpobject or exposure to chemical or sparks.Long trousers to reduce the risk of contact with sharp object orexposure to chemical or sparks.While our Electronics Workshop is exemptedfrom wearing the safety shoes, robust shoes without the exposure of toes,instep and heels are required to be put on during the training in thisworkshop. In some IC workshops you will be issued temporarily with personalprotective gear such as gloves, goggles, face visors, etc., the wearing of whichwill be compulsory if required by the instructors.You should obey instructions on warning signs and notices given by Workshop staff. You are notrequired to wear safety shoes or long trousers when attending lecture in Engineering Drawing, Safetyand Computer Training.Suppliers of personal protective gear can be found from the following web site:http://www.safetydirectory.hk/comp_list1.htm24.2 Mandatory Basic Safety TrainingThe IC is one of the course operators recognized by the Labour Department to offerMandatory Basic Safety Training Course under Section 6BA(4) of the Factories andIndustrial Undertakings Ordinance, Cap 59.Students who have undertaken IC Safety Training are entitled to apply for“Construction Industry Safety Training Certificate” which is commonly known asGreen Cards, subject to the total hours of safety training they have undertaken andthe final test results.Application should be made by class and application form (T-16) is available at IC Student EnquiryCounter.Industrial Centre | IC Training Handbook (Nov 2012 Edition)29 | P age


24.3 InsuranceThe Hong Kong Polytechnic University as an institution is insured against claims arising fromaccidents which may occur within its boundaries. Individuals as such are not insured and any personinjured would have to lodge a specific claim for damages.25. GENERAL CONDUCT AND DISCIPLINE25.1 Class DisciplineAll workplaces must be kept clean and tidy. Cleanliness and tidiness can lead to improvedproductivity, and certainly to increased safety. You must take an interest in the cleanliness of yourtraining area and help with cleaning down and oiling of machines.Students are prohibited from the following:use of mobile phones and/or other devices that are unrelated to learning;eating and drinking; andunauthorised activity that interferes with and interrupts the normal learning and teachingprogress.Violation of the above may result in receiving a warning from the IC Staff. Upon being warnedconsecutively, the IC Tutor may ask the student to leave the training areas and later report theincident in writing to the Department to which the student in question belongs. Repeated offendersmay be liable to suspension from attending future training. Your Department may at their discretionreport such cases to the Student Discipline Committee for consideration of further disciplinaryactions.25.2 Cheating and PlagiarismCopying answers from another student during tests/examinations, or for assignmentsUsing unpermitted materials or aids during tests, examinations, or other forms ofassessmentAsking/paying someone else to complete an academic activity, do an assignment or sit atest/examinationCopying the work (part or whole) of another student and submitting it as one’s ownUsing other people’s ideas, words, or other forms of works in one’s own work withoutproper citation and/or acknowledgement of the sourceSubmitting the same paper (or a significant portion of it) for credit in more than one subjectStudents should read the details on “Plagiarism” stated in AS Student Handbook for moreinformation.25.3 Industrial Training or VisitDuring your industrial training or visit, you must strictly obey all the rules of the factory or firm whereyou are working or visiting. Safety precautions specified by the factory or firm should be closelyobserved. The opportunity to be trained is a privilege and you should show respect for it by behavingin a disciplined and responsible manner, thereby maintaining the good name of the University.Industrial Centre | IC Training Handbook (Nov 2012 Edition)30 | P age


26. FEESThese items are available for purchase at IC Student Enquiry Counter.ItemsUnit Price (HKD)Name Tag $2Logbook Set $5Logbook Cover $1Workshop Report $1Application for MBST Certificate $20IC Training Certification $5027. BAD WEATHER ARRANGEMENTPlease note that announcements made by the Education Bureau are not applicable to the University,and the arrangement does not apply to training/clinical placement outside PolyU campus. Studentsshould follow the arrangements of individual organisations or the advice as given by yourdepartment/ the IC.You may refer to the most updated version of Student Handbook issued by Academic Secretariat ofThe Hong Kong Polytechnic University athttps://www2.polyu.edu.hk/as/Polyu/STDHBK/Handbook1213/Student_Handbook_2012-13_Full_Version.pdfIndustrial Centre | IC Training Handbook (Nov 2012 Edition)31 | P age


27.1 Tropical Cyclone WarningSignal No. 1 or 3Classes/examinations will be held as scheduled.Signal No. 8 or aboveWhen the Hong Kong Observatory announces during thetime/period specified that Signal No. 8 or above is likely tobe hoisted within the next two hours or when the Signal ishoisted during the period:Arrangements for ClassesTime Hoisted/To be HoistedBetween 6:30a.m. and 12:00noonBetween 12:00noon and 4:30p.m.From 4:30 p.m.For classesALREADY startedArrangementswill be made by ICto releasestudents to gohome as soon aspossible.Arrangements for ExaminationsTime HoistedWhen the Hong Kong Observatoryannounces that the Signal No. 8 orabove is likely to be hoisted or whenthe Signal is hoisted within 2 hoursfrom the commencement ofexaminationsSignal No. 8 or above hoisted duringexaminationsSignal No. 8 or above lowered 2 hoursbefore the commencement ofexaminationsFor classes NOT YET STARTEDAll classes of Morning Sessions (i.e. from 8:30 a.m. to12:15 p.m.) will be cancelled.All classes of Afternoon Sessions (i.e. from 1:15 p.m. to6:30 p.m.) will be cancelled.All classes commencing from 4:30 p.m. onward will becancelled.ArrangementsExaminations will be postponed.Examinations will continue unless otherwise announcedby the Academic Secretariat.Examinations will be held as scheduled unless otherwiseannounced by the University.Industrial Centre | IC Training Handbook (Nov 2012 Edition)32 | P age


27.2 Rainstorm WarningAmber WarningClasses/examinations will be held as scheduled.Red WarningClasses/examinations will be held as scheduled unless theUniversity announces the suspension of these activities.Black WarningArrangement for classes/examinations NOT YET startedArrangements for classes/examinations NOT YET startedStatus Time hoisted ArrangementsBetween 6:30a.m. and 12:00noonAll classes of Morning Sessions (i.e. from 8:30 a.m. to 12:15p.m.) will be cancelled.WarningISSUEDWarningCANCELLEDBetween 12:00noon and 4:30p.m.From 4:30 p.m.Before or at 12:00noonBefore or at 4:30p.m.All classes of Afternoon Sessions (i.e. from 1:15 p.m. to 6:30p.m.) will be cancelled.All classes commencing from 4:30 p.m. onward will becancelled.All classes of Afternoon Sessions (i.e. from 1:15 p.m. to 6:30p.m.) and examinations scheduled at or after 1:15 p.m. will beheld as scheduled unless otherwise announced by theUniversity or IC.All classes/examinations which commence at or after 6:30p.m. will be held as scheduled unless otherwise announced bythe University or IC.Arrangements for classes/examinations ALREADY startedTime hoistedWarning issued within 2 hoursfrom the commencement ofexaminationsWarning cancelled 2 hours beforethe commencement ofexaminationsArrangementsExaminations will be postponed.Examinations will be held as scheduled unless otherwiseannounced by the University.As advised by the Government, people should take shelter in a safe place during a Rainstorm BlackWarning. All training/examinations will continue unless otherwise announced by the AcademicSecretariat/Centre Supervisors in IC. If the warning is still in force when training/examinations end,you are advised to stay on campus (in the Shaw Amenities Building) for your own safety until thewarning has been cancelled or the traffic conditions have improved. Air-conditioning will bemaintained whenever practicable while the warning is prevailing.Industrial Centre | IC Training Handbook (Nov 2012 Edition)33 | P age


For revised examination arrangement, please call the Academic Secretariat telephone hotline 23330600 on the following working day after the cyclone warning/rainstorm warning signal has beenlowered.28. COMPLAINTS AND APPEALSIf you wish to make a complaint or an appeal on any IC matter, you should do so in writing to the ICGeneral Office by stating clearly your name, student number and the programme enrolled. No actionwill be taken on any complaint/appeal in writing which is anonymous.Industrial Centre | IC Training Handbook (Nov 2012 Edition)34 | P age


APPENDIXI. LIST OF APPLICATION FORMSThe following is a list of various application forms which students may require. They are obtainablefrom the IC Student Enquiry Counter on a self-serviced arrangement. Some of the forms can also bedownloaded at IC Web Site at http://www.ic.polyu.edu.hk/student_net/index.htmlIC Workshop ReportRequest Form for IC Facilities/Service (IC-T01)Request Form for R&D Postgraduate Project Support (IC-T02)Training log Book Information Sheet (IC-T04)Leave Application Form (IC-T08)Practical Training Exemption Application Form (IC-T15)Application Form for Mandatory Basic Safety Training Card (IC-T16)Training Attachment Application Form (IC-T28)Application for Certificate of IC Training (IC-T47)Departmental Project/Job Requisition Form (IPU-015)II.GUIDELINES FOR REPORT WRITING1. IntroductionProfessional engineers and technologists must have the ability to prepare accurate and concisetechnical reports. During your IC training you will be encouraged to exercise your ingenuity andintelligence, to make observations, to ask questions, and to make value judgements on what youhave done and seen. After each specific round of workshop training you will normally be asked torecord your observations on a Workshop Report sheet. Later, on completion of your full IC trainingprogramme, you will require to compile these Workshop Reports into a Training Log Book.It is vital that you take these report writing and log book compilation tasks seriously because it is onthe quality of your observations and presentation therein that the major part of your IC trainingassessment will usually depend.For each training module that you attend, informative and instructional reading materials will beissued to you. Even so, supplementary note taking is essential. Do bring with you some writingmaterials for note-taking throughout your IC training. These may then be referred to afterwards,when you are writing up your Workshop Reports.2. Workshop ReportsOn almost all IC training programmes, for every workshop in which you undertake training you arerequired to prepare and submit a short but comprehensive technical record of the work you did andthe observations you made. Your Workshop Reports must be in your own hand-writing on thespecial A4 paper forms which can be purchased at the IC Student Enquiry Counter or downloaded athttp://www.ic.polyu.edu.hk/student_net/index.html. You are expected to use only one such formper Report. The Report should be technical in nature, with, where appropriate, sketches, diagrams,or charts to aid your presentation.Industrial Centre | IC Training Handbook (Nov 2012 Edition)35 | P age


The Report should be from your personal perspective as a student and should focus on your workassignments and your observations. If you are given a number of jobs during a particular module itmay not be possible to report all of them, in which case you will require to select one or two of themore important or interesting tasks to write about. Although the Report should contain relevanttechnical material it should not be a regurgitation of your module reading materials!Each Workshop Report should contain a brief introduction followed by a main section describingmatters of technical importance such as workshop procedures and processes, machine tools andequipment, factors affecting the choice of processes and tools, etc., together with an outline ofindustrial safety and maintenance considerations. The report should end with an overallassessment/conclusion in which constructive comments on the style, type and content of training, orany other pertinent matter, may be made.The amount of effort required in the preparation of individual Workshop Reports may varydepending on the length of time you spend under training in any given workshop. Obviously if youspend a full week in a workshop you will be expected to learn more, and will have more to report,than if you spend only a couple of days. Generally your Workshop Reports should be as detailed andcomprehensive as possible, but you must exercise your judgement and common sense as to howmuch effort to devote to each. In any event, you are not expected to report more than will fill up thefour A4 sides of the report sheet.You are required to submit each Workshop Report within one week after completing the relevanttraining module. Reports should be submitted (by group) to your workshop supervisor via yourgroup representative. Except under special arrangements, the marked workshop reports will bereturned to your group representative in our Student Enquiry Counter.Should you score a failure on any Workshop Report, you will require to resubmit a fresh report, andto continue so to do until you score a pass, thereby offering you an incentive to submit good qualitywork in the first instance. It really is in your best interest to get your Workshop Reports right firsttime!As a ‘back-up’ for your submission, you may wish to make a photocopy of your workshop reportbefore submission. It is important that all your marked Workshop Reports, including any failed ones,must be retained, as they will later form the main body of your Training Log Book.3. Training Log BookYour Training Log Book should be a complete record of your training in the IC, covering your fulltraining programme, and should reflect your personal technical, practical and industrial interests. Itmay also serve as an indication of your potential as an engineer or technologist.Your (first attempt and any resubmitted) Workshop Reports make up the central core of yourTraining Log Book, to which you should add other related information and personal comment onyour IC training. Feel free to be critical and to offer constructive suggestions for improvement whereyou think they are necessary or would be beneficial.If a Team Project (Manufacturing/Construction/Integrated Project) is part of your IC trainingprogramme you should also include a few pages describing the nature of the project (withillustrations, if appropriate) and your role in it.To help you present your Training Log Book in systematic fashion, the following format is suggested:-Industrial Centre | IC Training Handbook (Nov 2012 Edition)36 | P age


i. Table of Contentsii. Introductioniii. Workshop Reports (marked)iv. Project Notes (if any)v. Comments and Conclusion (not less than 500 words)If desired, the Table of Contents and the headings of each sub-section may be printed or typewritten.Everything else should be in your own hand-writing. The Training Log Book should be compiledwithin special, IC-manufactured file covers which are available for a modest fee from the IC StudentEnquiry Counter. (As far as practicable, purchase should be made by group via a grouprepresentative).You are required to submit your Training Log Book within four weeks of completing your wholeprogramme of IC training (including your participation, if any, in a Team Project). Log Books shouldbe lodged by group with the IC Student Enquiry Counter, and after assessment may be collected(again by group) from the same counter.You should retain your Training Log Book after it is returned to you. Professional institutions towhich you might later apply for membership may wish to inspect it.Industrial Centre | IC Training Handbook (Nov 2012 Edition)37 | P age

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