Using Write-N-Cite to create citations and a bibliography in Word

UNIVERSITY OF ULSTERLIBRARYUsing Write-N-Cite to create citations and a bibliography in WordWrite-N-Cite is an added function within Word. It is automatically available in anyUniversity of Ulster Common Desktop Environment computer E.g. in a computerlaboratory or Learning Resource Centre. It can also be downloaded onto a personalcomputer at home or office as part of the process of registering with RefWorks. Youmust have registered with RefWorks, have carried out literature searches using othercatalogues or bibliographic indexing databases, and have downloaded relevantreferences into a RefWorks folder.1. Create and save a Word document. Place the cursor where you want to place areference.2. Click on the Write-N-Cite icon on the Word toolbar or from the choice underTools or under Add Ins depending on which version of Word you are using.In the most recent version of Word Click on the Add-Ins tab. Then click onRefworks Write-N-Cite.3. An Athens Authentication screen appears asking you to type in your Athensusername and password. You DO NOT have a direct Athens account. You mustinstead get to where you can type in your University of Ulster Portal details.University of Ulster: Information Services Department: Library

UU Library: Databases: RefWorks4. Click on the Alternative login link on this window.You do not havea direct Athensaccount5. You will be asked what organisation you are in: Type in Ulster in the search box;Click on [Go].Type in ulster.6. On the organisation search results window click on the University of Ulster link.Using Write-N-Cite to create citations and a bibliography in Word 2

UU Library: Databases: RefWorks7. On the Athens login screen click on the link to:Go to the University of Ulster login page.8. Type in your University of Ulster portal network username and password.9. Click on [Login].Type in your University Portalusername and password.Using Write-N-Cite to create citations and a bibliography in Word 3

UU Library: Databases: RefWorks10. Click on the link against Write-n-Cite.11. The Write-N-Cite software opens a read only version of your RefWorks accountwith All References displayed.12. Click in the box for Always on top.13. Click on View, select Folder ; select the folder with the relevant references.Using Write-N-Cite to create citations and a bibliography in Word 4

UU Library: Databases: RefWorks14. Write-N-Cite opens a read-only version of your RefWorks account. Click on Viewthen open the relevant folder where you have saved the details of the referencesyou have found in your literature search. You can change the Sort by option fromAuthor to E.g. Publication Year or Periodical.15. In the Write-N-Cite window click on Cite against the reference you wish to insert.If you want to check the full details of the reference before you import it click onView.16. The Reference is inserted into the Word document within {{ }}.Cursor whereyou wantreference.Using Write-N-Cite to create citations and a bibliography in Word 5

UU Library: Databases: RefWorks17. Continue word-processing your Word document. Insert a reference where yourcursor is by using the Cite link in the Write-N-Cite window. You can include morethan one reference at any one point.Note that the number in the Word document, E.g. 625, refers to the number ofthat reference in your RefWorks database. It is not the number or order ofreferences in your Word document – this will be sorted later.18. Complete your editing of the Word document and save it. Always keep this originalcopy as a backup in case you need to re-edit or change the format of thereferencing later.19. In the Write-N-Cite window click on Bibliography.20. Scroll down through the Output Style and click on your preferred referencing stylefor a particular organisation E.g. the APA – American PsychologicalAssociation; a publication E.g. Lancet ; a standard method of referencing E.g.Harvard – University of Ulster – Royal College of Nursing. Variations of theHarvard referencing method is the standard for many University of Ulsterdepartments.21. Click on [Create Bibliography].Using Write-N-Cite to create citations and a bibliography in Word 6

UU Library: Databases: RefWorks22. The bibliography is processed into a new manuscript Word document.23. Close or minimise this Write-N-Cite window.24. Save and close the original Word document.25. Display the new manuscript Word document . It may be called Final – name ofyour document.doc. All the correct referencing should be in place through thetext of the document. A bibliography / reading list will be created at the end. This isthe file / document you should Print and Save.Scrolldownto endforReadingList /Bibliography……………………………………………………References indocument inselected styleLast updated May 2011. Frank O’Deorain, Magee LRC.Using Write-N-Cite to create citations and a bibliography in Word 7