Appendix A - Society of American Archivists

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6.1 Existence and Location of Originals 756.2 Existence and Location of Copies 776.3 Related Archival Materials 796.4 Publication Note 817. Note Elements 828. Description Control Elements 87Part II—Archival Authority RecordsIntroduction to Archival Authority Records 919. Archival Authority Records 9510. Form of the Name 9811. Description of the Person, Family, or Corporate Body 10112. Related Persons, Families, and Corporate Bodies 10813. Authority Record Management 11214. Related Archival Materials and Other Resources 116AppendicesA. 2004 Preface 123B. Companion Standards 128C. Crosswalks 134Index ?ivDESCR IB IN G ARCH IVE S: A CON TENT STAND ARD
PrefaceDescribing Archives: A Content Standard (DACS) was adopted as the official contentstandard of the U. S. archival community by the Society of American Archivists in 2004.DACS was designed to be used to create a variety of archival descriptions includingfinding aids and catalog records. It replaced Archives, Personal Papers, andManuscripts 1 which had served the U. S. archival community for more than two decades.Relationship to other StandardsDACS is related to other standards. Descriptions created according to DACS are sharedelectronically using encoding standards such as MARC 21, Encoded Archival Description(EAD), and Encoded Archival Context (EAC). There are also close connections withResource Description and Access (RDA) and with standards promulgated by theInternational Council on Archives including International Standard ArchivalDescription--General (ISAD (G)), the International Standard Archival Authority Recordfor Corporate Bodies, Persons, and Families (ISAAR (CPF)), and the InternationalStandard for Describing Functions (ISDF).In particular, DACS largely conforms to the standards created by the InternationalCouncil on Archives: ISAD (G), and ISAAR (CPF). All of the data elements of ISAD (G)and ISAAR (CPF) are incorporated into DACS, in some cases virtually word for word.The exception is the exclusion of the Level of Description element from ISAD (G). It ishoped that these close ties will allow U. S. archivists to share information about theircollections readily around the world. This revision continues to rely heavily on the ICAstandards while recognizing that there is a growing convergence between museum,library and archival practice.This growing convergence and the removal of a glossary from DACS make it importantto carefully define the entities described in DACS. The following terms rely on thefollowing definitions throughout DACS.Person: an individual of the human species.Family: two or more people related through marriage, birth, adoption, or other legalmanner, or who present themselves as a family.Corporate body: an organization or group of people identified by a name and that acts, ormay1 Steven Hensen, comp., Archives, Personal Papers, and Manuscripts, 2 nd ed. (Chicago: Society ofAmerican Archivists, 1989). The first edition was published in 1983.P REFACEv
Page 1 and 2: Agenda Item II.A.Society of America
Page 3 and 4: APPENDIX A: Full text of revisionD
Page 5: ContentsPrefaceAcknowledgementsStat
Page 9 and 10: Finally, the subcommittee considers
Page 11 and 12: DACS 2013 DACS 2004Minimum, Optimum
Page 14 and 15: Statement of PrinciplesThe followin
Page 16 and 17: serves to identify archival materia
Page 18 and 19: which the descriptive system is ent
Page 20 and 21: Overview of Archival DescriptionThe
Page 22 and 23: Access points fall into six broad c
Page 24 and 25: created. Examples of such concepts
Page 27: PART IDescribing Archival Materials
Page 30 and 31: documents and other acquisition rec
Page 32 and 33: CHAPTER 1Levels of DescriptionArchi
Page 34 and 35: Requirements for Single-level Descr
Page 36 and 37: Multilevel RequiredThe top level of
Page 38 and 39: 12 DESCRIBING ARCHIVES: A CONTENT S
Page 40 and 41: General Rules2.1.2. Record a refere
Page 42 and 43: 2.2 Name and Location of Repository
Page 44 and 45: 2.3.3. When devising title informat
Page 46 and 47: Paul Hibbet Clyde and Mary Kestler
Page 48 and 49: Coalition to Stop Trident recordsSt
Page 50 and 51: 2.4 Date Element (Required)Purpose
Page 52 and 53: 2.4.8. When further accruals are ex
Page 54 and 55: No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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11.14. Briefly describe the nature
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Swedish: See Scandinavian languages
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12.15C. Do not add other titles or
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administrative acquisition records,
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14.3C2. Ancient and International B
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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14.15B. If the parent bodies are en
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2003. Available online at: (accesse
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
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Appendix A - Society of American Archivists

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