Exhibitor Prospectus - Emergency Nurses Association

ena.org

Exhibitor Prospectus - Emergency Nurses Association

Exhibitor ProspectusENA Annual Conference offers you a unique opportunityto reach your target audience, grow your existing customer baseand expand the reach of your brand.Attended by over 3,000 emergency nurses, you will havethe opportunity to interact one-on-one with first linedecision makers as this will allow you to:• Obtain quality leads that will increase your sales closureand recruitment rates• Demonstrate your latest products and services• Gain unparalleled knowledge of future trends• Make new relationships via networkingExhibit Days: September 19 – 21, 2013Nashville/Gaylord Opryland Hotel & Convention CenterENA invites you to secure your booth today to maximizeyour reach to prospective nurse professionals.Visit www.ena.org/exhibitors or contactLinda Moustis at lmoustis@ena.orgor 847-460-4077.


Decision makers know that exhibiting isimportant. Emergency nurse attendeesdo find that visiting the Exhibit Hall is“extremely useful” and important as thedata tells us:16% OtherAttendee ProfileAttendee Positions*36%Nurse RNs99% of all attendees visit theexhibit hall15%Nurse Educators/Staff Development33%Management93% of all attendees state thatthe exhibit hall is valuable about learningabout products and servicesSize of Facility(# of ED visits/yr.)78% of attendees recommendthe products and services used in theiremergency departments11%100,000+8% NA10% 0 – 20,00075% plan to take actionpurchasing equipment or serviceswithin the next 12 months28%60,001 – 100,00020%20,001 – 40,00023%40,001 – 60,000ENA has shown stability in the numberof attendees that make it to one ofour yearly conferences (Annual and/or Leadership), even in this unstableeconomy. We are proud of thisaccomplishment and continually look forinnovative ways to increase attendance.# ofAttendees2008 Minneapolis 2,7002009 Baltimore 2,7002010 San Antonio 2,5002011 Tampa 2,700Areas of Practice19% Other2% Academia1% CCU5% Pediatrics73% Adult*ENA Leadership Conference 2012 Survey.


ExhibitingExhibiting is more important than ever with the advances in technology.However, personal, face-to-face interactions are invaluable to nurture andcultivate relationships. Exhibiting does make a difference to your bottom lineas you are engaging in relationships that can make a difference.New opportunity to grow relationships. Exhibitors can NOW offer CERPs(Continuing Education Recognition Points) right in their booths. This keepsthe attendees in the exhibit hall as these recognition points offer nontraditionaleducational participation sessions. One CERP is equal to onehour of education.*Take a moment to check out the various booth opportunities and be sureto register online today as space is limited.*ENA does not guarantee that other organizations, institutions or state boards of nursing will accept CERPs.Booth Rental InformationBooth RentalBooth SizeBooth Rental Fee20' x 40' Island $22,80020' x 30' Island $17,25020' x 20' Island $12,00010' x 10' Corner $2,85010' x 10' Inline $2,500Please contact Linda Moustis at lmoustis@ena.org or call847-460-4077 for additional configurations and fees.Booth ConstructionENA requires that all booths comply with the display rulesand regulations set forth by the International Association ofExposition Management (see the section on Display Rulesin the Exhibitor Services Manual for further information;available online in early May).Booths are 10' x 10' unless otherwise noted. Each boothis equipped with a standard 8' high draped back wall,35" draped side rails and 7" x 44" booth locator sign withcompany name, city/state and booth number. Carpetingand furniture are not included in the booth fee.Island booths are available. Refer to the floor plan byvisiting www.ena.org. Drapes and booth locator signsare not provided.Height RestrictionsIn-line and Corner Booths: 8'Island Booth: 16'DepositA 50% deposit is due by November 16, 2012 with thecompleted application and contract to exhibit. If the contractis submitted on or after July 19, 2013, the full booth rentalfee is due with the completed contract.Balance DueFull payment for booth space rental is due by July 19, 2013.In the event that full payment is not received by said date,show management reserves the right to release space backinto general inventory.Cancellation Policy, Dates and PenaltiesCancellation of exhibit space or reduction of reserved spacemust be made in writing and sent to Emergency NursesAssociation, Exhibit Services, 915 Lee St., Des Plaines, IL60016-6569. In the event of cancellation, ENA has theright to use said space to suit its own convenience, includingselling space to another exhibitor, without rebate orallowance to canceled exhibitor.Cancellation DateCancellation PenaltyOn or before 5/6/13$500 administrative fee5/7/13 – 7/18/13 50% of original contractedbooth rental fee7/19/13 or later No refundFor additional information includingdisplay rules, booth assignment,contract information and floor plans,please scan this QR code or go towww.ena.org/exhibitors


AdvertisingENA can assist you in promoting your product orservice by reaching a diverse market of emergencynursing professionals. We offer various opportunities.Print• ENA Connection: Published 11x per year, reachingmore than 40,000 members.• Journal of Emergency Nursing: Published bi-monthlyand is ENA’s official peer-reviewed journal featuringthe latest in clinical practice and research findings.For product and/or recruitment advertisinginformation, please visit www.ena.org/publications.• On-Site Program Guide: Available for ENALeadership or Annual Conference and is providedto every attendee.Mailings Lists• ENA Member: Call 800-708-LIST ext. 3247or visit www.ena.org/education/mailinglists.• Pre- & Post-Show Mailing Lists: Available onlyto 2013 ENA Annual Conference exhibitors.For list pricing, please call Linda Moustis at847-460-4077 or lmoustis@ena.org.SponsorshipWhile exhibiting is important to you, your attendeesand the future of emergency nursing, sponsorship maybe the perfect way for you to reach your core audiencein a consistent and valuable manner.ENA sponsorship opportunities are flexible, allinclusiveand can be designed to fit any price range.Strategic Sponsorship Packages are comprehensive,fully integrated opportunities that provide a year-roundaffiliation with ENA and maximum acknowledgmentfor the role as a sponsor. These packages include anabundance of rights and benefits, the greatest andmost visible opportunities available.Conference Sponsorship Packages allow exhibitorsto maximize acknowledgment and visibility among theattendees of ENA’s National Conferences. For ENA’sannual and leadership conference future locationsand dates, please visit www.ena.org/exhibitors.Event Partner Opportunities are available exclusivelyto our exhibitors and can be customized to yourmarketing needs. Some examples include StaircaseDecals, Aisle Signs, Entry Door Clings, Hotel KeyCards, ENAopoly... and many more!Sponsored Educational Sessions give companies theopportunity to make timely presentations to emergencynurses and other health professionals attending the2013 ENA Annual Conference in Nashville, TN.These sessions are promotional and are not eligiblefor continuing nursing education. They are eligible forContinuing Education Recognition Points (CERPs).For more information on all sponsorship opportunities,please contact:• Pierre Desy, Director of Development & Foundationpdesy@ena.org; 847-460-4102• Patti Galuski, Sponsorship Coordinatorpgaluski@ena.org; 847-460-4101


2013 Key Dates toRemember for ENA’sAnnual ConferencePre-Meeting DatesEarly May 2013: Exhibitor Services Manualavailable online.July 19, 2013: Balance (50%) of booth rental feedue to ENA. Last day to obtain refund for cancelledspace – NO REFUNDS GIVEN AFTER THIS DATE.August 6, 2013: Notification of intent to useexhibitor designated contractors due to ENA andGES Exposition Services.August 30, 2013: Approval request for giveaways,awards or drawings must be submitted by email tolmoustis@ena.org.September 4, 2013: Exhibitor designated contractorsMUST have Certificate of Insurance on file with ENAand GES/Global Experience Specialists.Information is current as of press time.On-Site DatesSeptember 18, 2013Exhibitor InstallationExhibitor RegistrationSeptember 19, 2013Exhibitor InstallationExhibitor RegistrationExposition OpenSeptember 20, 2013Exhibitor RegistrationExposition Open8 a.m. – 5 p.m.8 a.m. – 5 p.m.8 a.m. – 12 p.m.8 a.m. – 7:30 p.m.3:45 p.m. – 7:30 p.m.8 a.m. – 2:45 p.m.9:15 a.m. – 2:45 p.m.September 21, 2013Exhibitor Registration 8 a.m. – 12:30 p.m.Exposition Open9:15 a.m. – 12:30 p.m.Exhibitor Dismantling 12:45 p.m. – 6 p.m.September 22, 2013Exhibitor Dismantling 8 a.m. – 12 p.m.Please note that hours are subject to change.


Emergency Nurses Association915 Lee StreetDes Plaines, IL 60016-6569800-243-8362www.ena.orgNONPROFIT ORGUS POSTAGEPAIDLOMBARD, ILPERMIT NO. 21Don’t Miss the Space Draw for 2014 Annual Conference.This is a must attend event to ensure premium space. The space draw will be heldSeptember 20, 2013 in the exhibitor lounge in Nashville. Information will be sentto exhibitors in September. Go to www.ena.org/exhibitors for information and toaccess the Exhibitor Services Manual in early May 2013!

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