SAFETY BOOKLET - School of Life Sciences - Heriot-Watt University

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SAFETY BOOKLET - School of Life Sciences - Heriot-Watt University

1School of Life SciencesSAFETYBOOKLETAugust 200219/08/02


2HERIOT-WATT UNIVERSITY, EDINBURGHSCHOOL OF LIFE SCIENCESGENERAL STATEMENT OF POLICYOur policy is to provide and maintain safe and healthy working conditions, equipment and systems ofwork for all students and employees in the School, and to provide such information, training andsupervision as they need for this purpose. We also accept our responsibility for the health and safety ofother people who may be affected by our activities. However, we cannot be held responsible forunreasonable behaviour putting people at risk. It is assumed that each person within the School issufficiently responsible to act with a degree of competence in keeping with their prior experience andqualifications.The allocation of duties for safety matters and the particular arrangements which we will make toimplement the policy are set out below.The policy will be kept up to date. To ensure this, the policy and the way in which it has operated willbe reviewed every year.Signed ...................................(Head of School)Date........................................19/08/02


3SCHOOL SAFETY POLICY STATEMENTINTRODUCTIONThis statement is prepared in compliance with the requirements of the University’s Safety Policy.The purpose of this statement is to detail the organisation and arrangements in the School of LifeSciences for achieving the objectives defined in the General Statement of the University’s SafetyPolicy.The relevant parts of the Statement will be brought to the attention of every employee andstudent in the School.ORGANISATIONThe organisation for achieving the objectives set out in the University’s policy on health andsafety at work is the same management structure which is designed to achieve all the otherobjectives of the School.RESPONSIBILITIES FOR SAFETYEveryone in the School has some responsibilities for health and safety but only the posts withmajor health and safety elements have been listed in this statement.Whenever an employee, supervisor or manager notices a health or safety problem which theyare not able to put right, they must immediately tell the person responsible for safety in thatparticular area. They may also report the matter to a member of the School Safety Committee.Head of SchoolThe Head of School accepts final responsibility for health and safety at work in the School.He/she is responsible for providing an organisation with clearly defined responsibilities whichshall produce, implement and manage an effective and comprehensive Health and Safety Policy.The Deputy Head of School will be responsible in the absence of the Head of Department.The Head of School will:(a)(b)(c)(d)(e)ensure that adequate resources are sought to enable compliance with the requirementsof the safety policy;receive regular safety and health reports on the performance of the School;if required, make decisions on matters of health and safety after consultation with theSchool Safety Officer and the University Safety and Risk Adviser;promote greater safety awareness among school employees and students by example;monitor the effectiveness of the organisation and arrangements for health and safety inthe School;19/08/02


4(f)chair the School health and safety committee.School Safety OfficerThe School Safety Officer will:(a)(b)(c)(d)(e)(f)(g)advise line managers/supervisors on setting up safe operating procedures to cover allaspects of work and ensuring that these are understood and implemented by Staff andStudents;advise line managers/supervisors on providing employees with sufficient training,information and instruction to employees to enable them to carry out their employmentin a safe manner;ensure via line management that all accidents, incidents and dangerous occurrences areproperly reported and investigated.arrange through line managers that all equipment, machinery and workstations are safeand are inspected at a frequency relative to the risks involved in their use;arrange through line managers that all persons using equipment are authorised to do soand trained in its use;advise line managers/supervisors on assessing all risks involved in the work, identifyingthe potential hazards and implementing controls to ensure that the risks are reduced tothe lowest level reasonably practicable; all assessments are reviewed as necessary;periodically monitor operating systems and carry out inspections of all workplaces in theSchool.Academic StaffAcademic Staff in charge of classes are responsible for the appropriate training and safety ofmembers of their classes during these classes, as are the academic supervisors of all researchworkers during their period in the School.Academic staff will ensure that within their areas of responsibility:(a)(b)(c)(d)(e)(f)(g)(h)safe operating procedures are in place and that employees and students are trained toconduct themselves in a safe manner;they carry out regular safety inspections and take action to rectify unsafe conditions;the appropriate protective equipment is provided and is correctly used;laboratories/workplaces are maintained in a safe condition;prior to issuing any work instruction sufficient assessment is made of the hazardsinvolved to enable information on the precautions necessary to be issued;investigate fully all accidents whether they involve injury or not and take action toprevent a recurrence.ensure that correct reporting of all accidents and filing of necessary records;liase with employees representatives on matters of concern, and carry out jointinspections with said representatives where necessary.All Employees and Students19/08/02


All employees and students will ensure that they:5(a)(b)(c)(d)(e)(f)(g)(h)(I)use safe methods of work at all times;only operate equipment/machinery in which they have been trained;use the correct equipment and maintain it in good order;report any defects in equipment and any unforeseen hazards;make full use of appropriate protective clothingplace no-one at unnecessary risk by their actions;enter any accident on an accident report form;co-operate with management to assist in the fulfilment of its health and safetyresponsibilities;when visiting or working in other laboratories or workplaces make themselves known tothe person in charge (or his representative) and abide by the requirements for safety atthat location.SAFE PLACE OF WORKThe Head of School recognises the need to provide, so far as is reasonably practicable, a safe place ofwork for all employees and students. Sufficient information, instruction and training will be provided toassist everyone to deal with the hazards involved.TRAINING AND INSTRUCTIONAll undergraduate and postgraduate students will receive sufficient training in matters of health and safetyfor them to be able to carry out their work safety.EMERGENCY PROCEDURESThe School Safety Officer has been appointed to take charge of the situation in theevent of an emergency. He will be responsible for arranging:(a)(b)(c)the organisation for safe evacuation of the premises;the maintenance of obstacle free fire routes and the efficient operation of all selfclosures;annual fire drills.COMPLAINTS ABOUT HEALTH AND SAFETY ISSUESAll members of the School are encouraged to play an active part in maintaining andimproving safety in the school. Complaints about health safety and welfare at work should bepursued through the normal supervisory and management channels. The quarterly SchoolMeeting will also provide a forum for discussion and resolution of safety matters. However, itis recognised that on occasion it might be that the appropriate action is not seen to be done19/08/02


and in such an event the following course should be pursued:6(1) The employee brings a complaint to the attention of the immediate supervisor.(2) If the complaint is not resolved satisfactorily, the employee should involve the supervisorof the area in which they work.(3) If the complaint is still not resolved, the Deputy Head of School should be involved.(4) If the complaint is still unresolved, the Head of School and the School Safety Officershould be involved.(5) If the complaint is still unresolved then it should be discussed at the School SafetyCommittee and on to the University Occupational Health and Safety Committee.(6) In the event of the complaint still being unresolved and the Health and Safety Executivecould be consulted.N.B.The initial complaint should be in writing and all subsequent discussions and decisionsdocumented. It is anticipated that nearly all complaints will be resolved at Stage 1 or 2, but isrecognised that all six stages of the above procedure might be required. The time taken tomove from Stage 1 to Stage 6 will be relative to the degree of risk involved and could be aslittle as hours.SCHOOL SAFETY COMMITTEEThe Head of School desires the maximum consultation on all matters of health, safety and welfare atwork. A School Safety Committee comprising representatives of management, staff and students meetsat approximately three-monthly intervals or more frequently if appropriate. The function of theCommittee is too enable effective consultation on safety between all members of the School, and toensure that the organisation and arrangements for safety in the School are suitable and sufficient. TheSafety Committee welcomes comments and suggestions on safety from all interested parties. Allcorrespondence should be sent to the School Safety Officer.19/08/02


7School Safety CommitteeHead of School:School Safety Officer:Orkney-based Safety Officer:Radionucleotide Officer:Genetic Manipulation Officer:Specialist area (Sport and Exercise Science):Field Work Officer/Diving Officer:University’s Diving Officer:Electrical Safety Officer:Facilities Manager:Deputy Facilities Manager:Secretarial Staff Member (Clerk):Technical Staff - Union Member:Computing Officer/EAWR:Postgraduate representative:Research Associates representativeProfessor F G PriestProfessor B AustinMr C BullenDr W J MitchellDr P C MorrisDr D A SewellDr C G MooreMr B ForbesMr R GallowayMr J B BuchananMrs M StobieMs J. LodderMrs V GoodfellowMr R H GallowayMr T WalshDr P A W RobertsonActivities of the CommitteeTo make comment on the school’s safety policy;To monitor safety performance by consideration of accidents/incidents, inspection reports;To consider suggestions, comments and complaints from members of staff;To assist in the identification of safety training needs;To consider the effectiveness of safety systems in the School.Responsibilities for Safety Inspections:School Safety OfficerFacilities ManagerDeputy Facilities ManagerResponsibilities for Accident/Incident InvestigationSchool Safety OfficerFacilities Manager19/08/02


Staff with Responsibility for Safety in Designated Areas8Staff Area Special ResponsibilitiesDr M Wilkinson 3rd Floor Research AreaDr D A Sewell Sport and Exercise Science Sport and Exercise ScienceMr. H. Barras 3rd Floor (Chemistry) Labs Environmental labsProf. B Austin 2nd Floor Research Area Biological Safety OfficerMrs M Stobie Teaching & Preparation Labs.Mrs V Goodfellow ICBD Research Labs.Mr G McKernan ICBD Pilot Plant and associatedareasMrs M Stobie Aquarium (Grd Floor) & GrdFloor Marine Biology Res.AreasMr C Bullen Orkney LaboratoriesDr C G Moore Computer RoomsDr W J Mitchell Instrument Room School RadiationProtection SupervisorOccupants OfficesProf. B AustinSchool Safety OfficerAll references in this booklet to "The School" refer to the School of Life Sciences, the ICBD, Sport andExercise Science, the environmental group, and the ICIT, Orkney.SAFETY IN THE SCHOOLAll Universities are subject to the Health and Safety at Work Act (1974). The Act lists theresponsibilities of both employers and suppliers of materials and equipment. It goes on to state that "Itshall be the duty of every employee while at work - (a) to take responsible care for the health and safetyof himself and other persons who may be affected by his acts or omissions at work ....". The Act isadministered by Inspectors appointed by the Health and Safety Executive who have the power toprosecute. The Act provides for fines and/or imprisonment for any person who infringes the Act. TheSchool wishes to maintain a high standard of safety in all aspects of its work. All staff and students inthe School are reminded of a constant need for care in planning and executing of experimental work.The University Safety Regulations (Regulation No.12) apply to the School and all personnel.Due consideration should be given to the hazardous properties of the materials and equipment used.The Control of Substances Hazardous to Health (COSHH) regulations 1 requires that effective writtensafety policy on the use of hazardous substances is prepared and is part of general school’s policy onhealth and safety.1The Control of Substances Hazardous to Health Regulations 1994, HMSO.19/08/02


9Academic staff supervising research students are directly responsible for their own research students.For undergraduate students the laboratory supervisors are responsible for the students assigned to themwhilst practical work is being carried out. The appropriate protective clothing must be worn at all times,and the local rules of each laboratory are to be read and observed.All members of the School must make themselves familiar with the information in the University SafetyHandbook. It is essential for all persons to be aware of all the possible hazards of any work oroperation that they is carrying out and take whatever precautions are necessary to ensure their ownsafety and that of others.If any new, or possibly dangerous, technique is to be carried out advice MUST be sought from theSupervisor or School Safety Officer BEFORE commencing the work.Never be afraid to report an incident, however trivial. By doing so you may help to avert a moreserious accident in the future.SAFETY OF CONTRACTORS, CLEANERS AND VISITORSArrangements for contractors, and University Estate and Building Services staff to carry out work in theschool should be made through the Facilities Manager or his deputy. No outside contractor maycommence work without a signed “Permit to Work” form.Special arrangements must be made for any “restricted access” laboratory which is kept locked exceptwhen in use because of a particular risk of exposure to flammable, toxic, carcinogenic or radioactivechemicals, or pathogenic micro-organisms. Before permitting entry of professional, contractors, staff ofthe University’s Estate and Building Services staff, cleaners or other person not specificallytrained/authorised to carry out scientific work in that laboratory, the Facilities Manager should informthe person(s) supervising the laboratory of the projected visit, and consult the supervisor (or, failing that,the School Safety Officer), on potential health hazards and any special precautions to be taken.A leaflet describing safety procedures for visitors, contractors, etc is available from the School office.RISK ASSESSMENTUnder the Management of Health and Safety at Work Regulations, it is necessary to assess all risksfrom potential hazards (not just radioactive chemicals and substances covered by COSHH) to thehealth and safety of employees whilst at work, and to others who may be affected by that work,including students, visitors, cleaners and contractors. University policy is that these considerationsextend to class practical work as well as research projects and other work within schools.19/08/02


It is the responsibility of research and laboratory supervisors to:101. assess the risk to health arising from the project and what precautions are needed;2. introduce appropriate measures to prevent or control the risk;3. ensure that the control measures are used and that equipment is properly maintained and correctprocedures used;4. where necessary, monitor the exposure of people at risk and carry out appropriate surveillance oftheir health;5. inform and instruct people at risk on the risks and train them in the precautions to be taken.Much of the work carried out by the School is of fairly low risk, repetitive in nature, with the risksvirtually constant. For much work, it will therefore be sufficient for a one-off General Risk Assessmentto be undertaken. Where higher risk is involved, if a project is part of a group of related projects, thegroup may be covered by a single assessment. Where risks involved are not covered by a General RiskAssessment, then a Specific Risk Assessment must be undertaken.Risk Assessment Forms are obtained at Riccarton from Mrs Jolanda Currie (Room F53) and at ICIT,Orkney from Mr C Bullen. Copies of completed Risk Assessment Forms must be (a) retained by theassessor, (b) deposited in the central School files and (c) issued to all persons involved in the project orwork practice. Where appropriate a copy should be posted by pieces of equipment, machinery or inspecialised facilities such as aquaria and laboratories where access is restricted because ot potentialhazards.The Risk Assessment Form covers a range of hazards from substances with explosive or flammableproperties, through extremes of pressure or temperature to slip/trip and noise, and indicates the need tocomplete a separate COSHH form for the use of chemicals and microorganisms covered by TheControl of Substances Hazardous to Health regulations (see below).Normally the Supervisor or immediate Line Manager is responsible for (a) assessing the proceduresdescribed in the Risk Assessment Form as to their suitability as "safe procedures", and will sign the formaccordingly, and (b) ensuring that the user has received the appropriate training in the application ofthese safe procedures. The "Assessor" is normally the member of staff charged by the Head of Schoolwith responsibility for the area in which the work is to be carried out.SUPERVISORS CANNOT BE HELD RESPONSIBLE FOR UNREASONABLE BEHAVIOURPUTTING PEOPLE AT RISK. IT IS ASSUMED THAT EACH PERSON IS SUFFICIENTLYRESPONSIBLE TO ACT WITH A DEGREE OF COMPETENCE IN KEEPING WITH THEIRPRIOR EXPERIENCE AND QUALIFICATIONS.THE CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH) REGULATIONS 1994Under these regulations it is necessary for a written appreciation of the hazard from all potentiallydangerous substances (including microorganisms and dangerous pathogens) used in a project to be19/08/02


compiled before work starts. For each project a COSHH Assessment Form must be completed(COSHH Assessment Forms are available at Riccarton from Mrs Jolanda Currie, Room F53) and atICIT, Orkney from Mr C Bullen. Copies of COSHH forms must be deposited in the central Schoolfiles and issued to all involved in the project, and must also be presented to the Storekeeper beforeissue of the hazardous substances.11Each COSHH assessment should carry a list of any corrosive, toxic, or irritant chemicals which areused in the relevant project, and any microorganisms classified as other than Group 1 pathogens. Veryhazardous chemicals should be highlighted on this list, especially carcinogens, teratogens, or thoseassociated with reproductive toxicity.Where a project is part of a group of related projects, the group may be subject to a single COSHHassessment, and where a single laboratory is devoted to related projects, the list could be a laboratorylist which should be posted near the door of the laboratory. Methods of work must be clearlydescribed, either in the assessment form or in some other readily accessible document to whichreference is made.Although covered by legislation other than COSHH, the hazards from substances arising from theirexplosive or flammable properties should also be considered, as should hazards from extremes ofpressure or temperature. Radioactive substances are assessed separately.Information about the hazards associated with chemical substances can be obtained from a variety ofsources, including (locations are given in parentheses): BDH/Merck Laboratory Supplies Catalogue(Store); Sigma-Aldrich Material Safety Data Sheets on CD-ROM (Chemistry Store); BDH HazardData Sheets (Store); M & B Material Safety Data Sheets (Store); Sigma-Aldrich Safety Data (Store).The BDH/Merck catalogue in particular shows the hazard symbol 2 , if any, for each compound, andinformation about the significance of these. Information about their handling can be obtained from theirRisk and Safety phrases (R & S numbers) 3 .It is the responsibility of research supervisors and class laboratory supervisors to:1. assess the risk to health arising from the project and what precautions are needed;2. introduce appropriate measures to prevent or control the risk;3. ensure that the control measures are used and that equipment is properly maintained andcorrect procedures used;4. where necessary, monitor the exposure of people at risk and carry out appropriatesurveillance of their health;5. inform and instruct people at risk on the risk and train them in the precautions to be taken.Normally the Supervisor or immediate Line Manager is responsible for assessing the proceduresdescribed in the COSHH Assessment Form as to their suitability as "safe procedures", and will sign theform accordingly. In the event of any uncertainty, the School Safety Officer should be consulted. The"Assessor" is normally the member of staff charged by the Head of School with responsibility for thearea in which the work is to be carried out.23BDH/Merck Laboratory Supplies Catalogue, 1994, pp. 2-6 to 2-7; 7-2 to 7-3.BDH/Merck Laboratory Supplies Catalogue, 1994, pp. 7-4 to 7-5.19/08/02


12Supervisors cannot be held responsible for unreasonable behaviour putting people at risk. It is assumedthat each person is sufficiently responsible to act with a degree of competence in keeping with their priorexperience and qualifications.OUT-OF-HOURS WORKING IN THE SCHOOL OF LIFE SCIENCES.Employees and Postgraduate workers. The hours from 8.00 am – 6.30pm Monday - Friday shouldbe regarded as hours available for normal working in the School. These times may alter duringvacations, and on Public Holidays and other days on which the buildings are closed. Outside theseworking hours entry to the buildings and hence the School are restricted.Entry to the John Muir Building at Riccarton is via the MAIN DOOR (at top of 1st GAIT) and a key tothe building may be obtained from the Facilities Manager subject to a financial deposit. At all out-ofhourstimes the outside doors of the John Muir Building must be closed and locked after use. Onentering and leaving the building it is essential that all personnel sign legibly with their full names theOUT-OF-HOURS log book, which is located on the west wall immediately on entry to the John MuirBuilding. Personnel already in the building, between 8 am - 6:30 pm and wishing to remain after 6:30pm must also sign the OUT-OF-HOURS book. Note that after 6.30 p.m. on week-days and at theweekend the internal door to Chemistry is locked and should remain so.No person shall work alone in a laboratory (or workshop) outwith normal working hours in conditionswhere there is any reasonable possibility of an accident. Experimental work involving fire, flood risk orelectrical hazard must not be attempted. Non-hazardous work, e.g. writing, reading, computing/wordprocessing, observations using optical microscopes and simple adjustments to equipment will bepermitted but MUST have initial written permission from a supervisor. Any other experimental workMUST have further written permission from a supervisor for EACH occasion.Forms (green) for this purpose are available from Stores and must be carried and shown on request asproof of authority to work.Visiting workers must contact the Facilities Manager in the first instance to obtain authority to work.Undergraduate students are not normally given access to the laboratories outside the hours of 8.00a.m. to 5.30 p.m., Monday to Friday. However, access to the computer rooms by Honours and thirdyear students in the evenings until 9.00 p.m. is allowed provided the following conditions are met:the "Out-of-Hours" Book must be signed;a yellow "Undergraduate Non-Laboratory Authorisation Form" signed by a member ofstaff must be held; (obtained from Stores)departure from the John Muir Building must be by the Main (east) Door.In exceptional circumstances where access to laboratories is essential for non-hazardous activities for ashort period after 5:30 and before 9:00 p.m. on week-days, the following further conditions have to besatisfied:the "Out-of-Hours" Book must be signed;the student is supervised preferably by the Supervisor, or by another member of school19/08/02


13staff or a postgraduate research worker;the School Safety Officer is notified in advance in writing both of the names of thestudents involved and of the person nominated to supervise them;the student is supplied with a signed Authorisation Form by the Supervisor.Access on Saturdays or Sundays is only permitted where a member of staff is present while the studentis in the building to ensure that internal doors are secure after his departure.DISPOSAL OF WASTESolvents immiscible with water must not be disposed of down sinks; they should be accumulated inbottles for later disposal by other routes. For the route of disposal of solvents miscible with water,other than trivial amounts, the Supervisor should be consulted.Solid waste must be separated into the following four categories and separately disposed of: wastepaper into waste paper containers [THESE MUST NOT BECOME RECIPIENTS OFHAZARDOUS MATERIAL OR SHARP OBJECTS AS THEY ARE EMPTIED BY THECLEANING STAFF]; glass waste into BLUE swing-lid bins so labelled; non-hazardous biologicalwaste into RED swing-lid bins so labelled; and hazardous non-biological or toxic and clinical wasteaccumulated as directed by the person in charge of the laboratory in the GREEN or YELLOW bins solabelled. When full, the BLUE and RED bins should be emptied directly into the skip.SECURITY(a) All windows must be secured before leaving.(b) Water, and gas supplies should be checked, electrical equipment should be turned off and eitherplugs removed before leaving or the appropriate electrical sockets switched off.(c) Laboratory and main doors should be closed on leaving.ACCIDENTSWithin the School there are people trained in First Aid and in possession of First Aid equipment.Employees should make themselves aware of the location of these resources. The Medical Centre atRiccarton is available in normal working hours to provide First Aid and Medical Assistance.Generally:(a) Give any possible immediate first aid. Shout for help, if necessary. A list of personnel andtelephone numbers of those qualified to give first aid is located beside each first aid box in alllaboratories. Do not delay unnecessarily in seeking help.(b) If required, use the Emergency RED telephone, directly connected to the Control Janitor atRiccarton to summon Medical Services, if required.19/08/02


14First Aid BoxesFirst aid boxes are located throughout the SchoolServicing of First Aid Boxes at RiccartonAppointed person responsible for boxes : Mrs J BowlerTrained/Qualified First Aiders at RiccartonServicing of ShowersDr B BarrasMr H. BarrasMs J BeaumontMrs J BowlerMrs F GrayDr A LyndonDr J M MairMr C McLuckieDr C MooreProf. M A PaulDr D A SewellDr J R StarkMrs M StobieDr A ThinChemistry 3.03Chemistry 3.13ARoom F21/F40Room F43Room F43Room T9Chemistry 3.09Room G53Room T6Chemistry 3.07Room G3Room F18Room F25Room F8Ext 8267Ext 4412Ext 4681Ext 4681Ext 4681Ext 3462Ext 3314Ext 8167Ext 3460Ext 3148Ext8178/4679Ext3466/4679Ext 4677Ext3469/4679Appointed person responsible for showers : Mrs J BowlerPerson Responsible for Reporting IncidentsAccident RecordsMr J B Buchanan (Facilities Manager)Records are held in Room F2.Note that all accidents and other potentially serious incidents must be reported to the Facilities Manageror his Deputy, who will complete the appropriate accident form and notify the School Safety Officer.FIRES19/08/02


15Fire is the most serious danger which most members of the School may ever have to face. In thisrespect "prevention is better than cure", therefore take care when sources of ignition and "fuel" are usedtogether. Familiarize yourself with the main and alternative routes of escape. Know where the nearestextinguisher is and how to operate it.Small firesThese should be extinguished using an aerosol or CO 2 extinguisher as appropriate. Any suchaccident must be reported at the earliest opportunity to the Facilities Manager.Other fires1. Close the windows and door of the room2. Sound the fire alarm if it has not sounded automatically3. Leave the building4. Locate the Fire Brigade Officer and supply relevant informationAs soon as is practical report the incident to the Head of SchoolFire Safety ChecksChecked by Frequency LocationEscape routes Estate Office Quarterly Throughout buildingsFire ExtinguishersCompany appointedby the Estate OfficeAnnuallyThroughout buildingsFire Alarms Estate Office Monthly Throughout buildingsIf in doubt ASK. YOUR LIFE MAY DEPEND ON THAT KNOWLEDGE.FLOODINGThis is the second most serious danger affecting the fabric, services and equipment in the School.To minimise any incidents please conform to the following:19/08/02


161. Always ensure that tubes, hoses etc are properly secured to taps and equipment by means ofjubilee clips or wire.2. Ensure that drains are not blocked and are free from debris.3. Never leave taps running unattended to fill up containers or for other means.4. Never leave water running overnight unless there is no alternative and all precautions have beentaken and the relevant personnel have been informed.5. In addition refer to procedures for overnight and continuous running equipment.CODE OF PRACTICE WHEN HANDLING CULTURES OF MICRO-ORGANISMSThe Advisory Committee on Dangerous Pathogens (ACDP) has categorised microorganisms into fourhazard groups 4 in ascending order of hazard:Hazard Group 1: An organism that is most unlikely to cause human disease.Hazard Group 2: An organism which may cause human disease and which might be a hazardto laboratory workers but is unlikely to spread to the community. Laboratory exposure rarelyproduces infection and effective prophylaxis or effective treatment is usually available.Hazard Groups 3 and 4: Contain organisms considered to be considerably more dangerousthan those in Group 2.Hazard Groups 2, 3, and 4 are referred to as "pathogens", and can include bacteria, viruses, chlamydia,rickettsiae, mycoplasmas, fungi and parasites. The majority of microorganisms used in the School arelikely to belong to Hazard Group 2.The number of the Hazard Group of a particular organism indicates the level of containment under whichit must be handled. The requirements for organisms of Hazard Groups 1 and 2 (Containment Levels 1and 2) are as follows.Containment Level 11. Laboratory coats should be worn at all times when handling microorganisms and should be of the"wrap- round" type recommended in the Howie Code.2. Laboratory coats should not be worn outside laboratories and never in a room in which eating,drinking or smoking is permitted.3. Laboratory coats should not be modified in any way.4. Always work on the assumption that the organisms you are dealing with are pathogens and observeappropriate precautions.5. Never smoke, eat, drink or apply cosmetics in a laboratory. At the end of practical work washyour hands thoroughly before leaving.6. Work in a tidy manner ensuring that no unnecessary equipment or glassware is left lying around.7. All contaminated articles not suitable for flaming should be discarded into hyperchloride, eg."Chloros".4Advisory Committee on Dangerous Pathogens, Categorisation of Pathogens according to Hazard andCategories of Containment, Second edition, 1990, HMSO.19/08/02


178. Petri dishes containing cultures should be placed in Sterilin bags for autoclaving.9. Do not lick labels (moisten them with water from the tap) or touch your mouth with finger, pen orpencil.10. Do not bring bags, clothing or other personal effects into the laboratory since they may becomecontaminated.11. Do not mouth pipette cultures of micro-organisms: use a safety bulb with a pipette plugged withcotton wool.Containment Level 2 51. Access will be limited to authorised personnel and other workers with a legitimate reason foraccess. 62. The door should be kept closed when work is in progress and an appropriate sign "ContainmentLevel 2 work in progress" displayed.3. Microbiological pattern laboratory coats, properly fastened, must be worn in the laboratory. Theymust be removed before leaving the laboratory - on no account should laboratory coats be worn intea rooms, offices, the library or other public areas.4. Laboratory coats should be autoclaved if contamination is suspected and routinely before sendingto the laundry.5. Bench working surfaces if not of an approved type must be covered with "Benchkote" and thismust be replaced when damaged.6. Smoking, eating, chewing, drinking, applying cosmetics, storing of food and drink must not takeplace in the laboratory. Keep fingers, pens, pencils etc. away from your mouth.7. Outdoor clothing must not be brought into the laboratory.8. Handbags, briefcases etc should not be brought into the laboratory.9. Mouth pipetting must not take place.10. Hands must be washed when contamination is suspected, after handling potentially infectivematerial and before leaving the laboratory.11. During normal working care must be taken to minimise production of aerosols e.g. capped tubesshould be used for mixing and centrifuging.12. Bench working areas must be disinfected after spillages and routinely at the end of each workingday.13. Waste materials must be disposed of safely. In particular, contaminated materials must be totallyimmersed in disinfectant or autoclaved before disposal. If contaminated materials are to betransported to another laboratory for autoclaving they should be placed in an autoclave bag.14. Accidents including minor cuts and abrasions must be reported and appropriate action taken. e.g.minor cuts should be cleaned and covered with a waterproof dressing.15. A copy of this code of practice should be posted in each laboratory and brought to the attention ofpersonnel involved.For further information on work involving microorganisms, please consult "Guidelines forMicrobiological Safety" issued by the Joint Co-ordinating Committee for the Implementation of SafePractices in Microbiology.56"Microbiology laboratory" is intended to mean any laboratory handling microorganisms for teaching or researchpurposes.Maintenance workers or other visitors should be supervised while working in the laboratory.19/08/02


18CONTAINMENT LEVEL 3The School Safety Officer MUST be consulted before contemplating any work with Hazard Group 3organisms (e.g. Salmonella typhi).GUIDELINES FOR THE HANDLING OF HUMAN BODY FLUIDS AND TISSUES FROMAPPARENTLY HEALTHY SUBJECTSBody fluids, even from apparently healthy individuals, can be contaminated with infectious agents, suchas Hepatitis B or the Human Immunodeficiency Virus. People regularly involved with the handling ofhuman material should seek a Hepatitis B vaccination and maintain a sufficient titre (via booster doses).The following good laboratory practice and procedures should be observed and be sufficient to avoidinfection:1) Saliva, blood (and serum/plasma) and tissue should be handled within a clean, designated area.2) The storage of experimental and biological material must always be segregated from any food ordrink for human consumption.3) Impermeable gloves (e.g. Powder free – Latex) must be worn when handling human materialand any open cuts or lesions present on the operator must be covered with a waterproofdressing. Once used, gloves should be disposed of into an incineration bag (see point 4).4) Use only disposable plastic syringes, pipette tips and tubes and dispose of immediately after useinto a plastic bag (Yellow) marked ‘FOR INCINERATION’.5) All sharps* must be placed into a ‘Sharps bin’ and disposed of by incineration when 2/3 full.Needles can be removed from syringes using the notch on the sharps box, or by using forceps.Needle and syringe can be disposed of intact into the box.6) Do not re-sheath needles.7) Clean any saliva, blood (and serum/plasma) or tissue spillages immediately with 1% sodiumhypochlorite solution and dispose of wipes into incineration bag.8) Non-disposable equipment (e.g. glassware/powdering implements) must be completelyimmersed in 0.1% hypochlorite solution (1 in 10 diluted ‘Milton’) overnight before reprocessingfor re-use.9) Any injury involving a potentially contaminated sharp must be washed immediately, encouragedto bleed (do not suck) and reported both to the experimental supervisor and health centre assoon as possible. An accident form must be completed.10) If a subject oozes blood following a finger prick or venepuncture, apply a waterproof dressingand have the subject exert digit pressure through it on the site.11) Ensure all samples are correctly labelled and stored at the appropriate temperature.12) Contamination of the eyes or mouth should be treated by immediate irrigation with copiousamounts of water and saline. Disposable face masks should be worn when powdering musclesamples.13) Wash hands after any procedure involving human samples, and immediately if the skin becomescontaminated with splashes of fluid.*Sharps include needles, cannulae, giving sets, scalpels, razor blades, stitch cutters, broken ampoulesand glass.19/08/02


19Practical work with human subjectsElucidation of human anatomy and physiology requires experiments on human subjects. Only bystudying the normal subject can we appreciate the exquisite co-ordination of the different functions thatcharacterise the living organism. In anatomy, physiology, exercise physiology, nutrition and metabolismwe need to look at body systems at rest and also when they are working in a steady state and up to themaximum level they can accomplish.Several of the laboratory classes for the modules in the Sport and Exercise Science degree programmedepend on some members of the class volunteering to be subjects for the measurements. There is noobligation to be a subject, it is a free choice made after learning what is involved in the procedureconcerned. If you do then agree to be a subject it is assumed that you are giving your informed consent.If you do not wish to be a subject for any reason you should feel absolutely free to say so (if necessary,in private to the member of staff in charge of the class). You do not need to participate in any session asan active subject.The experiments in the course modules carry very little risk, provided the subject is normally healthy(and in some cases accustomed to exercise) and the observers are conscientious. IF YOU ARE INANY DOUBT ABOUT YOUR HEALTH, OR IF YOU ARE TAKING ANY MEDICINES ORTREATMENT OF ANY KIND, YOU SHOULD CONSULT WITH A MEMBER OF STAFFBEFORE AGREEING TO BE A SUBJECT. For an experiment involving exercise, for safety reasons,the member of staff responsible for the session will wish to see a completed Health questionnaire and theresults of some physiological screening measures prior to your participation as a subject.Indemnity for human volunteersThe attention of volunteers is drawn to the fact that in the case of injury to persons or damage toproperty, no claims for damages can succeed against the University or against its employees unless legalliability resulting from negligence can be proved.The observers are responsible for the subject throughout the experiment. The comfort and well-being ofthe subject must be a constant concern of the experimenters. Clear instructions should be given to thesubject about preliminary fasting, drinking etc. connected with each experiment.The subject should be passive during the experiment. He or she should obey instructions but shouldusually not make observations or initiate procedures. The subject is free to terminate the experiment atany time, for example if they feel anxious or excessively uncomfortable.The subject should usually rest in the experimental situation for at least 10 minutes before observationsare started. You usually wish to study the effect of a changing environment or a stimulus on somephysiological and metabolic variables. Therefore you must start by observing the variable during acontrol period in which the environment is 'normal' and/or the subject has reached a steady state.Ideally the subject should be aware of a change or the time at which it takes place.RADIOACTIVE SUBSTANCES19/08/02


20Work with radioactive materials must receive prior approval before commencement from the UniversityRadiation Safety Sub-Committee through the School Radiation Protection Supervisor (RPS), and mustbe carried out in the appropriate laboratories in accordance with the Ionising Radiations Regulations1985, the Radioactive Substances Act 1993, and the relevant University Regulations.In the first instance prospective users are asked to contact the RPS, Dr W J Mitchell (Room F20),who will give details of the method of application. Note that before being allowed to work withradioactive substances, research workers are normally required to have had appropriate previousexperience, or to have attended a suitable training course - further details from the RPS.DIVINGInvolvement in diving operations must receive prior approval from the University Diving Officer [Mr. R.Forbes] and must be carried out in accordance with the relevant Codes of Practice.GENETIC MANIPULATIONSWork on genetic manipulation is governed by the Genetic Manipulations Regulations 1989. Before anywork of this nature is commenced, clearance must be obtained 30 days in advance from Dr P C Morris(Room T18).Guidelines for Genetic Modification WorkThe following guidelines are based on advice from ACGM/HSE. The guidelines assume that the geneticmodification is of low risk (type IA activity). For higher risk work, medical surveillance may benecessary, for which a Health Record Form (See Appendix 1) will need to be completed.It is the responsibility of each worker to comply with the following guidelines:1. Access to the laboratory should be limited to laboratory personnel and other specified persons.2. The laboratory door and windows should be closed when work is in progress.3. Laboratory coats must be worn in the laboratory and removed when leaving the laboratorysuite. When work has been completed, remove your laboratory coat before washing yourhands. This will ensure that organisms are no inadvertently passed from your laboratory coat toyour hands before you leave the laboratory.4. Eating, chewing, drinking, smoking, storing of food and the application of cosmetics must nottake place in the laboratory.5. Mouth pipetting must not take place.6. All procedures must be performed so as to minimize the production of aerosols.7. Effective disinfectants must be available for immediate use in the event of spillage. Fordisinfectants based on free chlorine a solution containing 10,000 ppm available chlorine shouldbe provided. Chloros from stores has a strength of 110,000 ppm. For general use a 1,000ppm solution should be available, and discard jars should contain 2,500 ppm chlorine.8. Contaminated pipettes disposed of into discard jars should be completely submerged in19/08/02


21disinfectant. Disinfectants should be changed on a regular basis.9. Contaminated glassware, etc. must be stored in a safe manner prior to sterilization. Smalldisposables such as agar plates and tips must be discarded into a suitable closed container andautoclaved at the end of each day. After autoclaving, waste should be disposed of promptlyinto the skip. The practice of attaching polythene bags to the bench for the convenient disposalof plastic tips, microfuge tubes etc, is NOT permitted.10. Sharps (e.g. razor blades, syringe needles etc.) should be discarded into containers designed forthe purpose, and autoclaved prior to disposal via Stores.11. Hands must be disinfected or washed immediately when contamination is suspected, afterhandling infective materials, and also before leaving the laboratory.12. Bench tops should be cleaned after use.EQUIPMENT - GENERALAll equipment/machinery will be inspected by a competent person prior to being taken into service andwill thereafter be inspected at a frequency relative to the risks involved.The Facilities Manager will ensure that records of all equipment used in the School are kept and thefrequency of inspection agreed and adhered to.Each appliance will have a date stamp when it is due for its next inspection/test; appliances with an outof-datestamp should not be used.On the report of any equipment/machinery being suspected as faulty or hazardous, theequipment/machinery will be taken out of service until its safety has been assured.ELECTRICAL EQUIPMENT AND MACHINERYThe requirements of the Electricity at Work Regulations 1989, necessitate administrative procedures fordealing with the safe use of electrical equipment. Only those persons designated by the School SafetyCommittee as "Competent Persons" are allowed to carry out any electrical repair or maintenance workin the School. This includes tasks such as wiring plugs and replacing fuses.Electrical equipment which does not have a valid Inspection label (or none at all) must not be used. Thisdeficiency must be reported immediately to the electrical safety officer, Mr R Galloway.All electrical equipment is inspected visually and tested for electrical integrity at suitable intervals. Adatabase of all the equipment is held by the Electrical Safety Officer and incorporates details of testingdates and results.Inspection TestClass 1 EquipmentLow risk, stationary 2 years 4 yearsOther equipment, low risk 2 years 2 yearsFixed workshop/laboratory machinery, low risk 1 year 2 years19/08/02


Priority equipment, susceptible to damage near water 6 months 1 yearor in damp locationsPortable power tools Weekly 6 monthsOther frequently moved equipment 1 year 1 yearClass 2 Equipment 2 years NoneAll 3-Phase equipment is checked every 3 years by Royal & Sun Alliance and spur-wired equipmentevery 4 years by a company designated by the Estates Office.22Where stored items are to be used, and have been labelled as in storage, the Technician in charge of thearea should be consulted as to the electrical testing of the equipment prior to use.Connections to portable equipment should be examined before each use and any faults reported bycompletion of a Fault Report Form obtainable from the School Store at Riccarton and passing it to MrR Rennie in the Workshop (G55).DefinitionsGreen Inspection stickers on plugs (= specifies when inspection/testing is due)Red Testing Stickers on equipment (= specifies when inspection/testing is due)Significance of orange plugs (= for equipment used in cold rooms)Detachable leads (do not interchange and ensure that the reference number on the inspection stickermatches the reference number of the equipment)Users responsibilityIt is the USERS responsibility to ensure that electrical equipment has an up to date Inspection andTesting sticker, and that it is fitted with the appropriate type of plug and correct detachable lead, beforeuse.Any electrical equipment, with out-of-date stickers (or no sticker, at all) MUST be reported to theresponsible technicianMachineryThe workshop lathe must be used with the appropriate safety guards.SAFETY IN FIELDWORK1. Some biological studies, e.g. ecology and marine biology, necessitate experimental or observationwork or collection of specimens being carried out in the normal habitat of the organism rather thanin the laboratory.2. Some work is controlled by other University regulations concerning diving and the use of boats.These regulations must be consulted, where applicable, and observed. Field experiments involving19/08/02


23radioactive tracers may require approval from the Scottish Development Department in addition tonormal University approval - the School Radiation Supervisor should be consulted.3. When using boats or vehicles or visiting sites or installations owned by other organisations, theirsafety regulations which apply to that use or visit must be observed.4. All field work is potentially hazardous and all personnel must be aware of this. However, it isrecognised that some field work involves activities which are not especially hazardous and arecarried out by the public at large without special regulations e.g. visits to recreational beaches.While no special precautions may normally be needed for visits to such habitats, all personsinvolved must appreciate that the degree of hazard associated with such visits may depend onconditions at the time of the visit e.g. tidal and weather conditions. All workers must therefore becontinually vigilant, take no unnecessary risks, and be prepared to postpone work under adverseconditions even though a previous visit to the site may have seemed safe. Some field work isespecially hazardous under all conditions and is dealt with below (para. 5).5. All staff and research personnel involved in field work must be familiar with the Guidance Note -Safety in Fieldwork and should follow its recommendations where applicable. This note givesinformation on precautions and procedures for work in especially hazardous situations as well asgeneral guidance on field work.6. Research supervisors and teachers in charge of field classes must ensure that students are familiarwith safety procedures and that necessary safety equipment is available.7. Where University vehicles are involved in field work they must only be used in terms of theirinsurance cover. Only approved persons may drive and the designed seating capacity of thevehicles must not be exceeded. Where private vehicles are used for field work this must only bewith the full consent of the owner and the user must ensure that the insurance cover is applicable.8. Protective and safety clothing e.g. life jackets, hard hats etc., worn where appropriate.SAFETY FOR INTERTIDAL MARINE FIELDWORKStudents should not contemplate working st the seashore until he/she has been fully briefed by theacademic-in-charge. All seashores should be regarded as potentially hazardous. Some may only havea low degree of hazard, whereas others may be more hazardous. The level of hazard is likely to beenhanced by weather conditions, wave action, and the nature of the surface or substratum. Workersshould not assume that any seashore is of low hazard until a site visit has taken place. Even then, theworker must be aware that sudden changes in weather conditions can rapidly alter the hazard level. It issafest to treat any seashore as potentially dangerous even in apparently good weather conditions.Wave action may increase due to bad weather, but some seashores are naturally exposed to strongwave action due to their aspect, facing open water where waves have a long fitch. Even in calmweather such shores can suffer strong wave action. It is essential to be aware of the weather conditions– actual and forecasted – and of the natural exposure regime of the shore. Beware of the occasionallarge wave which is mixed in with a series of small waves! It is important NOT to venture onto thelower shore in strongly exposed locations without bring roped to a support above the high water mark,without a life jacket, and without someone else present to raise the alarm in an emergency.Substrata can be unsafe. Rocks, particularly those covered with lichens, bacterial films and seaweeds,may be slippery. Such films may be virtually invisible, but become extremely slippery when wet. Mudmay be particularly unable to support human weight, so it is essential that workers do not go onto19/08/02


24muddy shores unless it is known that it is safe to cross. Beware especially of quicksand! At first sight,sand appears to be firmer than mud, but some sediments are thixotrophic, that is they behave like liquidswhen puddled, e.g. by treading feet.The following points must be observed:Never fool around on the seashore!Do not enter the sea. In particular, diving and swimming are forbidden during intertidal seawork.Never work with your back to the sea.Tread very carefully whether on rock, sand or mud.Always stay close to at least one other person, who can assist in the case of difficulty. NEVERWORK ALONE.Do not run or jump on the rocky shore.Be especially careful on boulder shores, as apparently firm boulders can tip and unbalance you.Use rubber gloves to handle sediments and water if there is any suspicion of the presence ofpollution.Do not put bare hands in effluent streams or in the channel water downstream of them.Watch out for pockets of mud beneath apparently firm shingle or seaweeds.Test every footstep on mud before putting your weight on your feet, and proceed slowly. Puch astick into mud to test its consistency.If you continue to sink into the mud more than a few inches, do not remain there.Tread especially carefully close to river channels in estuaries where the mud might be softer anddeeper, or where quicksands might be present.DO NOT WORK WITHIN 50 METRES OF ANY CLIFF, UNLESS YOU ARE WEARINGAN APPROVED HARD HAT.Students or other workers will not be forced to go somewhere where they are frightened. If you feelreally unsafe do not go! Similarly, there should not be any bravado about going rashly onto dangerousshores.Workers must wear appropriate, preferably warm and waterproof clothing. Wellington boots are ideal– however, old worn wellington boots do not grip on rocky shores.NOTICE FOR ALL FEMALE STAFF AND STUDENTS IN SCIENCE ANDENGINEERINGExposure to Health Hazards during pregnancyRecent developments have highlighted possible health hazards when pregnant females are exposed tocertain teratogenic or carcinogenic substances. To avoid such hazards staff and students whose workinvolves contact with chemicals are required to inform their Head of School or the University HealthService as soon as they know they are pregnant so that steps can be taken to remove them from riskduring the period of pregnancy.It is essential that there is no delay in this as the risks are greater during the early months of pregnancy.19/08/02


25All information will be treated as confidential and for more detailed medical advice you are encouragedto contact the University Health Service at Riccarton.CYLINDERS OF COMPRESSED GASThe use of equipment containing fluid under pressure is controlled by the Pressure Systems andTransportable Gas Containers Regulations 1989.Before use1. Check that the reducing valve is adjusted for zero outlet pressure i.e. turned anti-clockwise until noresistance is felt.2. Open main cylinder valve slowly about 1/8th turn. Pressure gauge indicates valve open.3. Turn reducing valve screw clockwise until pressure gauge indicates the required outlet/pressure.After use1. Close main valve on cylinder avoiding excessive force (highly dangerous).2. Turn reducing valve screw anti-clockwise until no resistance is felt. Remember that gas cylinderscan be highly dangerous. They are filled to a pressure of 2500 lb in -2 (over a ton per square inch).A sheared cylinder valve can have fatal results.CYLINDERS MUST BE SUPPORTED IN A TROLLEY OR CHAINED TO THE BENCH - ONNO ACCOUNT SHOULD THEY BE LEFT FREE STANDINGThe Facilities Manager should be advised of any fault or malfunction in any of this equipment.STEAM UNDER PRESSUREAutoclaves and steam pressure vessels must be operated as per the instructions displayed by them andmust not be left unattended for any length of timeAll autoclaves and bench steam pressure vessels are to be examined at yearly intervals by Royal & SunAlliance.OVERNIGHT AND CONTINUOUS RUNNING EQUIPMENTIt is essential that experiments involving the use of overnight and continuous running of equipment shouldbe labelled with a form provided for the purpose, and obtainable from the Store.There are no fume cupboards which run 24 hours per day in the John Muir Building.The forms are in triplicate and should be -1. correctly made out with -(a) the WHITE portion posted on the equipment(b) the BLUE portion posted on the Laboratory Door(c) the GREEN portion left in the Facilities Manager’s Mail Box in F49.2. renewed, when illegible19/08/02


263. removed when the equipment is no longer running.Equipment not suitably labelled will be switched off when checks are being made that switches are in the"OFF" position.THE FOLLOWING PROCEDURE SHOULD BE ADOPTED WITH CONTINUOUS RUNNINGEQUIPMENT INVOLVING CONTINUOUS WATER SUPPLY1. Suitable tubing should be used - rubber perishes and therefore is not suitable: reinforced nylon orPVC tubing is recommended.2. The tubing should be clamped to the water supply and to the apparatus.3. The water supply should be running at the correct rate allowing for any increase in pressure.4. The equipment must be labelled by a "Please leave on" form and the flood hazard speciallymentioned.SOME IMPORTANT SAFETY ADVICEACCIDENT AND INCIDENTREPORTSFIRE EXTINGUISHERSEYE PROTECTIONFOOD AND DRINKSMOKINGSOLVENT DISPOSALAll accidents must be reported to the Facilities Manager(even if causing no injury)The use of any fire extinguishers - even if the extinguisheris not emptied - must be reported immediately to theFacilities ManagerSafety spectacles or other forms of protection must beworn when hazardous experiments are being carried out.Eating and drinking in laboratories is dangerous and isprohibited.Smoking is not permitted anywhere in the School of LifeSciences.Waste solvents must be disposed off in appropriatecontainers provided. NOT DOWN THE DRAINS19/08/02


27APPENDIX 1HERIOT-WATT UNIVERSITYGENETIC MANIPULATIONHEALTH RECORD FORMIN MEDICAL CONFIDENCEFORM IInformation to be recorded in full on, or as soon as possible after, entering employmentand/or beginning work involving genetic manipulation (GM).1. PERSONAL DETAILSSurname:Surname at Birth:Forenames:Status: Undergraduate / Postgraduate / Staff / Visitor (delete as appropriate)Sex:Date of Birth:Permanent Address:National Insurance Number:Date of commencement of present position:Date of commencement of GM work:Previous periods of employment with the University:Nature of work:19/08/02


28Do you intend working with human tissues?YES / NO (delete as appropriate)2. PREVIOUS EMPLOYMENTPlease give details of previous employment (including studentships, fellowships, etc.), giving names ofemployers, place of work, approximate dates and nature of work.Name of EmployerAddress(place of work)Period ofemploymentNature of workHas work involving genetic manipulation been carried out in the past in any laboratory other than thepresent place of work? YES / NO (delete as appropriate)If YES, please give details:3. IMMUNISATION HISTORYPlease list immunisations and dates given:Hepatitis BIt is essential if you work with primary human tissue samples or blood to have an up to date history ofhepatitis B immunisation.Do you require immunisation? YES / NO (delete as appropriate)If you have been immunised please give date:Do you know your current antibody status? YES / NO (delete as appropriate)19/08/02


29Would you require a booster immunisation? YES / NO (delete as appropriate)4. RADIATION EXPOSURE – Please state specific isotopes.(a)(b)MedicalOccupational5. PAST MEDICAL HISTORYPlease specify:(a) Are you aware of any previous medical condition which may place you at increased risk whenundertaking this employment? YES / NO (delete as appropriate)If YES, please give a brief explanation:……………………………………………………………………………………………………………………………………………………………………………………………………………….(b) Do you use medication, either prescribed or unprescribed regularly for a chronic condition?YES / NO (delete as appropriate)If YES, please specify:AntibioticsYES / NOIf YES, please specify …………………………………………………………...AntacidsYES / NOIf YES, please specify …………………………………………………………...SteroidsYES / NOIf YES, please specify …………………………………………………………...19/08/02


30This information is particularly important for antibiotic use.(c) Do you have a known allergy?YES / NOIf YES, please specify:This is particularly important for reactions against common antibiotics such as Ampicillin.6. FAMILY PRACTITIONERName:Address:Telephone number:7. RELEASE OF MEDICAL RECORDSDo you give permission for the release of personal medical records if required?YES / NOIf YES, please sign ………………………………………………………………………………….If NO, please give a brief explanation.……………………………………………………………………………………………………………………………………………………………………………………………………………….Please note that if any medical condition should occur or change which would then affect your ability tocarry out genetic manipulation controlled work it is your responsibility to notify your genetic manipulationsupervisor and the Supervising Medical Officer.AUTHORISATION BY SUPERVISING MEDICAL OFFICERI have read and agree to keep this data in a secure form and in medical confidence until such time as theabove named worker ceases employment at Heriot-Watt University.Signed ……………………………………………………………………………..19/08/02


31Date ……………………………………………………………………………….GM Health Record Apr0219/08/02

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